Giagaudle  SEAGOVILLE, TEXAS CITY COUNCIL MEETING AGENDAS MONDAYAPRILAT,207 City Council Chambers, City Hall 702 N.] Hwy 175 Seagoville, Texas 75159  WORK SESSION - 6:30 P.M.  Call to Order  A. Discuss board member attendance reports and provide direction to staff regarding  vacancies. (City Secretary) B. Discuss regular session agenda items.  Adjourn  REGULAR SESSION - 7:00 P.M.  ROUTINE ANNOUNCEMENIS. RECOGNITIONS. and PROCLAMATIONS  Call to Order Invocation Pledge of Allegiance Mayor's Report  Oath ofOffice- City Secretary Kandi Jackson  Citizens Public Comment Period- This portion oft the meeting is to allow each speaker up to six (6) minutes to address the council on items not posted on the current agenda. Council may not discuss these items but may respond with factual data or policy information, or place the item on a future agenda. Citizens wishing to speak on posted agenda items will be called upon at that time. Anyone wishing to CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and 1. Consider approving City Council meeting minutes for April 3, 2017 (City Secretary) 2. Consider approving an amended contract for the Dallas Area Agency on Aging for Older Americans Act Program, specifically Section X. Compensation and Acknowledgement in regard to funding for the Senior Center (Library, Gant)  speak shall submit a Speaker Request Form to the City Secretary.  will be acted upon in one motion.    Seagoville City Council REGULAR AGENDA-  April 17,2017  3. Discuss and consider approving an ordinance amending the Code of Ordinances, Chapter 9, Fire Prevention and Protection, Article 9.04 "Tireworks", Subsection 9.04.001 (b) to amend the exemption applicable to the property contiguous to the north side of Highway 175 which was annexed into the city after May 1, 2012 4. Acceptance of the City of Seagoville's Comprehensive Annual Financial Report for 5. Acceptance of the City of Seagoville's Popular Annual Financial Report for Fiscal 6. Presentation of the City of Seagoville's Six Month Financial Report for Fiscal Year 7. Police Chief to update the council on pending legislation regarding cell phone use 8. Receive Councilmember Reports/Items of Community Interest- as authorized by 9. Future Agenda Items = Council to provide direction to staff regarding future agenda items. These items will not be discussed and no action will be taken at this meeting.  (Community Development) Fiscal Year 2016 (Finance) Year 2016 (Finance) 2017 (Finance)  while driving (Police Chief)  Section 551.0415 ofthe Texas Government Code.  Adjourn  Posted Fhursday, April 13, 2017 by 5:00P.M. CALS  Christie  Interim Wilson,  TEXAS  City Secretary  As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed executive session for the purpose of seeking confidential legal advice from the City Attorney on The City of Seagoville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Ify you have ai request for services that will make this program accessible to you, please contact the City of Seagoville at least 72 hours in advance at (972)  any agenda item listed herein.  287-6819. (TDD access -800-RELAY-TX) DATES TO REMEMBER  Monday, April 24, 2017 City Council/SEDC Joint Work Session 7pm Monday, May 1,2 2017 is the next regular City Council meeting.  2    Work Session Agenda Item: A  Meeting Date:  April 17,2017  Discuss the board member attendance reports and provide direction to staff regarding  vacancies (City, Secretary) ITEM DESCRIPTION  Board member attendance reports for first quarter 2017. Staff is seeking direction regarding possibly filling vacant positions as applicants become available in the near term or whether to  wait until the members' expiration appointments occur in June.  BACKGROUND OF ISSUE:  The Seagoville City Council's Rules of Procedure, Section VII. Boards, Commissions and Committees state in part D. that quarterly attendance reports will be submitted to the city The reports for January-March 2017 are attached and ai few reflect repeated absences by some  secretary to provide to the City Council at the first meeting of each quarter.  board members.  The council's attendance policy states:  1) shall not miss 3 meetings in a 12month period;  2) 3c consecutive meetings or 4 cumulative meetings results in automatic resignation.  MINANCIALIMPACT:  N/A EXHIBITS  Council Rules of Procedure for Boards Seagoville Economic Development Keep Seagoville Beautiful Library Advisory Board Park Board Animal Shelter Oversight Committee Planning and Zoning Commission Board of Adjustment    Council Rules of Procedure  Page 6  VII. BOARDS, COMMISSIONS AND COMMITTEES  A. Appointment  Upon receipt of an application received Tuesday by 5:00 p.m. of the week prior to the meeting for which an appointment will be made, the Council shall consider and appoint members to Boards and Commissions as soon as practicable following each general election. As the need arises, the City Council may appoint ad hoc advisory committees. Any committee sO created shall cease to exist upon the completion of its purpose or when abolished by the City Council. The Mayor may make such appointments to ad hoc committees, but such appointments shall be made with the consent of the Council.  B. Terms  Unless otherwise provided for by ordinance or statute, Board and Commission terms shall be for two years, or until a successor is  appointed. C. Vacancies  A position in a board, commission, or committee shall be declared vacant ifa term expires, orifa member fails to comply with the Council shall appoint a replacement to fill an unexpired term in case of a vacancy. At the discretion of Council, current alternate members may be considered prior to new applicants. The alternate member with the longest tenure shall assume the duties of the vacant position until a regular appointment is made by the Council or until the term of office for which the alternate is filling expires. In the event more than one vacancy on a board, commission, or committee exists, the alternate member with the longest tenure shall assume the longest remaining term of the vacant Resignation of a member of a board, commission, or committee shall be in writing. Resignation by a member of a board or commission is effective, and not subject to revocation, upon tendering written notification to the City Secretary and such vacancy shall be filled by the Regular and alternate members serve at the will of the City Council and may be removed by an affirmative vote of three (3) members of the Unless otherwise provided for by statute or ordinance, a member or alternate member who ceases to reside in the City of Seagoville or no longer meets the requirements for a Board or Commission during his or her term of office shall immediately forfeit his or her office. Notice must  Attendance.Policy.  position.  City Council for the remaining term, as set forth herein.  Council.    Council Rules of Procedure  Page 7  be submitted to the City Secretary as soon as practicable, by the Chair  of the Committee. D. Attendance  Attendance by members is important to the proper functioning of all City boards, commissions, or committees. All members including alternates will attend all meetings. Any member unable to attend any meeting must notify the Chair or staff liaison of the board, commission, or committee at least two (2) hours prior to meeting. An absence will be To ensure the Board's or Commission's productivity, the City Council hereby establishes an attendance policy for its Boards & Commissions, as well as ad hoc committees which may from time to time be The attendance policy requires both the regular and alternate members of a board, commission, or committee not miss more thany three (3) meetings during any_twelve month period beginning with the member's appointment.date) An absence from a meeting may be excused by a board, commission, or committee, or by its chair, if it results from illness, vacation, death in the family or for a reason beyond the control of a member. It is the member's responsibility to seek an Absence from three (3) consecutive meetings or four (4) cumulative meetings of a board, commission, or committee results in the automatic resignation of a member. The Chair shall record the attendance of its respective board, commission, or committee and submit the findings to the City Secretary. When, in the opinion of the Chair, or by virtue of the attendance record, a member has not complied with the attendance requirement, (the City Counci through the City Secretary will be notified sO that the vacancy on said board, commission, or committee might be filled. Quarterly attendance reports willl be submitted to the City Secretary to provide to the City Council at the From time to time, a joint session with the City Council may be held. Attendance at these joint sessions applies toward a member's attendance record. In the case of a joint session, the member shall notify the City Secretary or Board Liaison of his/her inability/reason for  considered unexcused unless a valid emergency.  established.  excused absence.  firstm meeting of each quarter.  not attending.    Seagoville Economic Development Corporation  Attendance Record First Quarter 2017  MEETING DATE 1/19/2017 2/2/2017 3/7/2017  Barbara Sherman X X X  Harold Magill X X X  Stepper Sebastian Hernandez Excused X X  Jose X X X  Don Cole X X X  Mike Fruin  Rosie Rueda Unexcused X X    Keep Seagoville Beautiful Attendance Record First Quarter 2017  MEETING DATE 1/17/2017 2/21/2017 3/21/2017  Karl X X UNEXCUSED  Charlotte Hernandez X X X  Kara Dodson Chamberlain X X X  Courtney Alexandria  Gladys Santiago X X EXCUSED  Stacy Wright Boss EXCUSED EXCUSED X  Perez X EXCUSED X  X X UNEXCUSED    Library Advisory Board Attendance Record January 2013 through March 2106  MEETING DATE 1/17/2017 2/21/2017 3/21/2017  Anthony Guttierez Groblebe UNEXCUSED UNEXCUSED  Reba X X  Mary L. Graham Whitehead X X  Judy X X  Pat Bearden X X  Anne Sexton EXCUSED EXCUSED  UNEXCUSED NOQUORUM EXCUSED NOQUORUM NOQUORUM EXCUSED    PARK AND RECREATION COMMISSION ATTENDANCE RECORD FISCAL YEAR 2016-2017  Meeting Date Amber Mefford Stacy Epperson Wright Blanche Gattis Jodi Gunnels  Roscio Rueda  Stephen Bosma  COMMENTS  10/4/2016 PRESENT 11/1/2016 ABSENT-EXCUSED ABSENT- EXCUSED 12/6/2016 PRESENT 1/3/2017 PRESENT 2/7/2017 PRESENT 5/2/2017 6/6/2017 7/4/2017 8/1/2017 9/5/2017 APPT. DATE EXPIRE DATE:  ABSENT- EXCUSED ABSENT-UNEXCUSED PRESENT ABENT-UNEXCUSED PRESENT ABSENT-EXCUSED  PRESENT PRESENT PRESENT  ABSENT-EXCUSED NOT ON BOARD YET ABSENT-UNEXCUSED CANCELLED LACKOF QUORUM ABSENT-UNEXCUSED ABSENT-UNEXCUSED ABSENT-UNEXCUSED CANCELLED LB DENTAL SURGERY ABSENT-UNEXCUSED ABSENT-UNEXCUSED ABSENT-UNEXCUSED CANCELLED LACK OF QUORUM ABSENT-UNEXCUSED ABSENT-UNEXCUSED ABSENT-UNEACUSED CANCELLED LACKOF QUORUM  PRESENT  ABSENI-UNEXCUSED ABSENT-UNEXCUSED CANCELLED LACK OF QUORUM  3/7/2017 Absent-Excused Absent-Unexcused 4/4/2017 ABSENT-Excused ABSENT-Resigned  Absent-Excused Absent-Unexcused ABSENT-Excused Absent-Excused CANCELLED LACK OF QUORUM Absent-Excused Absent-Resigned ABSENT-UNEXCUSED Absent-Excused Cancelled Lack of Quorum  1st meeting 11/1/16 16-Nov 17-Jun  **END OF 2016-2017 FISCAL YEAR*** 8-Jun 18-Jun  Jul-15 Jun-17  16-Jun 18-Jun RESIGNED. AS OF3/2017  15-Aug 17-Jul Resigned as of 3/2017  16-Jun 18-Jun    Animal Shelter Oversight Committee  Attendance Record Quarterly Meetings  MEETING DATE 9/20/2016 12/13/2016 4/4/2017  Sgt. Karl Bailey X X X  Justin Harley X Absent X  Dr. Ronnie Mohr X X Absent  Bettye Baker X X X  Todd Brisbon Absent Absent Absent    PLANNING AND ZONING COMMISSION  Attendance Record Through January 2017  (Chair) (Vice-Chair) Perez X X Nor meeting Information unavailable No meeting  MEETING Alexandria DATE 10/25/2016 11/17/2016 12/13/2016 January 2/14/2017 March  James Catherine Sudduth Braggs X X  Garry Adams X X Unexcused  Michael Dupuis X X X Excused  Raymond Covert  (Vacant)  10/11/2016 Arrived after Mtng Excused  Excused Excused Unexcused Excused  X  The Commission tentatively meets on the 2nd & 4th Tuesdays of each month.  Commissioner Colvert was appointed by City Council during their meeting held on November 14, 2016.    BOARD OF ADJUSTMENT/BUILDING AND STANDARDS COMMISSION  Board of Adjustment Attendance Record Through March 2017  (Chairperson) (Vice-Chair) Jerry Yearout Unexcused No meeting Intormation Information  (Alternate #2) (Alternat Lorin Mullens X  MEETING DATE 10/24/2016 January 2/28/2017 March  George Edwards X unavailable. unavailable.  Sidney Sexton X  Mildred Thompson X  Nancy Ashley X  Karl Boss  The Board tentatively meets on the 4th Monday of each month.    Consent Agenda Item: 1  Meeting Date:  April 17,2017  Consider approving City Council meeting minutes for April3, 2017 (City, Secretary)  ITEM DESCRIPTION:  Approve work session and regular session city council meeting minutes for April 3, 2017.  BACKGROUND OF ISSUE:  N/A  FINANCIALIMPACT:  N/A  RECOMMENDATION: Staff recommends approval.  EXHIBITS  April 3, 2017 Work Session Meeting Minutes April 3,2017 Regular Session Meeting Minutes    Giagalle  MINUTES OF CITY COUNCIL WORK SESSION APRIL3,2017  The Work Session of the City Council of the City of Seagoville, Texas was called to order at 6:32 p.m. on Monday, April 3, 2017, at City Hall, 702 N. Hwy 175, Seagoville, Texas with  a quorum present, to wit:  Dennis Childress Jose Hernandez Rick Howard Harold Magill Mike Fruin Jon Epps  Mayor Mayor Pro Tem Councilmember Councilmember Councilmember  Councilmember (arrived 6:34 p.m.)  The following staff members were also present: City Manager Patrick Stallings, Police Chief Ray Calverley, Community Development Director Ladis Barr, City Attorney Alexis Allen, Fire ChiefTodd Gilcrease, Library Director Liz Gant and Interim City Secretary Christie Wilson.  Call to Order  A. Community CPR Program (Fire Chief)  Fire Chief Todd Gilcrease introduced Acadian Ambulance Service representative Thomas Andrepont who reviewed a new CPR training opportunity they are providing to city staff as well as the public. Mr. Andrepont briefly spoke about new CPR techniques that do not involve mouth to mouth procedures. The classes are planned for once each quarter. There was further discussion of AED device training that will be available for those who need it. City Manager Stallings asked the Fire Chief if a device could be placed at city hall. Liz Gant advised there is already one at the Senior Center but the staff  needs to re-certify.  B. Discuss Regular Session Agenda Items  1. Consider approving City Council meeting minutes for March 20 and March 27, 2. Consider approving a resolution authorizing the City Manager to sign an Interlocal Cooperation Agreement by and between the Seagoville Police Department and the Dallas Independent School District Police Department for the purpose of clarifying jurisdiction, defining parameters and areas of responsibility, and  2017(City Secretary)    Seagoville City Council  April3,2017  establishing a spirit of cooperation to enhance the services that both agencies provide to the citizens and DISD schools located in the City of Seagoville (Police) Police Chief Ray Calverley. said this is ai renewal agreement. He briefly reviewed. the 3. Discuss the current Code of Ordinances, Article 9.04 "Fireworks", Section 9.04.001(b)(2), regarding expiration of provisions, and provide direction to staff 4. Discuss enforcement of established residential speed limits, and provide direction tos staffr regarding additional measures and/or options (City Manager) City Manager Stallings provided brochures on traffic data collection devices and the Rockwall specs on. speed humps. He advised the council that installation oft the. speed humps is more involved than he knew originally and will take some time to evaluate. Ity was noted that speed humps could affect emergencyresponse vehicles. 5. Discuss and consider approving an ordinance amending the Code of Ordinances, Chapter 19, Division 2. "Parking Regulations for Specific Streets", by repealing and replacing Subsection 17.04.064 to provide for extended no parking on the north and south sides of the westbound U.S. Highway 175 service road, from FM 1389 to the Police Chief Calverley reviewed the background and need to expand the no parking 6. Discuss and consider approving a resolution suspending the April 17, 2017 effective date of Oncor Electric Delivery Company's requested rate change (City Mr. Stallings advised that Oncor had requested a rate increase and this suspension will allow more review. The matter will come back again in the future.  responsibilities of feach agency.  regarding potential amendments (Councilmember Fruin)  Kaufman County/Dallas County line (Police)  areas along Hwy 175.  Manager)  Adjourned at 6:57 p.m.  APPROVED:  Mayor Dennis K. Childress  ATTEST:  Christie Wilson, Interim City Secretary  2    Gragandle  MINUTES OF CITY COUNCIL REGULAR SESSION APRIL: 3,2017  The Regular Session ofthe City Council ofthe City of Seagoville, Texas was called to order at' 7:07 p.m. on Monday, April 3, 2017, at City Hall, 702 N. Hwy 175, Seagoville, Texas with  a quorum present, to wit:  Dennis Childress Jose Hernandez Rick Howard Harold Magill Mike Fruin Jon Epps  Mayor Mayor Pro Tem Councilmember (absent) Councilmember Councilmember Councilmember  The following staff members were also present: City Manager Patrick Stallings, Police Chief Ray Calverley, Community Development Director Ladis Barr, City Attorney Alexis Allen, ROUTINE ANNOUNCEMENIS. RECOGNITIONS. and PROCLAMATIONS  Library Director Liz Gant, and Interim City Secretary Christie Wilson.  Call to Order Invocation- Councilmember Magill Pledge of Allegiance the Seagoville communications officers.  Proclamation- Public Safety Telecommunicator Week- Mayor presented the proclamation to Presentation from the Keep Seagoville Beautiful Board- Liz Gant introduced board members who were present and reviewed a new anti-littering campaign and logo they are working on with the local elementary schools. Signs will be installed around the schools. Mayor Childress recommended they utilize the local radio station to help advertise the program. It was also suggested larger sized stickers with the logo be applied to city trash receptacles. Citizens Public Comment Period for Posted Agenda Items- Resident Karl Boss spoke of speeding vehicles in his neighborhood (largely construction vehicles.) He said the HOA has met and is requesting the speed limit on their streets be reduced to 20 mph and that the HOA would CONSENT AGENDA- The Consent Agenda contains items which are routine in nature and 1. Consider approving City Council meeting minutes for March 20 and March 27,  Mayor's Report- Councimember Rick Howard is out ill.  pay for the expense oft the signs and installation.  will be acted upon in one motion.  2017 (City Secretary)    Seagoville City Council  April3,2017  2. Consider approving a resolution authorizing the City Manager to sign an Interlocal Cooperation Agreement by and between the Seagoville Police Department and the Dallas Independent School District Police Department for the purpose of clarifying jurisdiction, defining parameters and areas of responsibility, and establishing a spirit of cooperation to enhance the services that both agencies provide to the  citizens and DISD schools located in the City of Seagoville (Police)  Motion to approve- Magill; second by Epps;  Councilmember Hernandez confirmed with Chief Calverley that the level of service between agencies is the same as it has been previously. It was also confirmed that ifa situation occurs in Seagoville's city limits, then Seagoville P.D. would be the lead  agency, and vice-versa for Dallas city limits.  Motion passed with all ayes. REGULAR AGENDA-  [Councilmember Fruin left the meeting at 7:24 p.m.]  3. Discuss the current Code of Ordinances, Article 9.04 "Fireworks", Section 9.04.001(b)(2), regarding expiration of provisions, and provide direction to staff Community Service Director Ladis Bar presented this request from the property owner to amend the Code of Ordinances regarding extending the expiration date of 2022 to 2032 for the restrictions as they apply to property annexed in 2012. Currently in 2022 the exceptions to the ordinance will no longer apply. There was considerable discussion on the matter with several council members expressing they would not agree with the absence ofa fire suppression system past the year 2022. They requested the city attorney draft an additional provision that if in 2022 the property owner has a fire suppression system installed and has the required liability insurance, then the six-thousand square foot  regarding potential amendments (Councilmember Fruin)  minimum building requirement could be waived. [Councilmember Fruin returned to the dais at 7:41 p.m.]  4. Discuss enforcement of established residential speed limits, and provide direction to staff regarding additional measures and/or options (City Manager) City Manager Stallings provided some sample speed hump policies from other cities and information on electronic speed monitoring signs [portable data collectors] that he said will likely be included in the next budget. He will review speed hump policies from various cities and bring something back to council for consideration in the future. Councilmember Fruin requested that the city gather some data from the streets where complaints are originating, citing that sometimes vehicles appear to be going faster than  they actually are.  2    Seagoville City Council  April3,2017  complaints are originating, citing that sometimes vehicles appear to be going faster than 5. Discuss and consider approving an ordinance amending the Code of Ordinances, Chapter 19, Division 2. "Parking Regulations for Specific Streets", by repealing and replacing Subsection 17.04.064 to provide for extended no parking on the north and south sides of the westbound U.S. Highway 175 service road, from FM 1389 to the Motion to approve and to include eastbound Hwy 175 as well [to the 1" bridge at the 6. Discuss and consider approving a resolution suspending the April 17, 2017 effective date ofOncor Electric Delivery Company's requested rate change (City Manager) Motion to approve- Hernandez; second by Magill; motion passed with all ayes. 7. Receive Councilmember Reports/Items of Community Interest- Councimember Epps voiced his appreciation of the appearance of the parks and thanked the staff for  they actually are.  Kaufman County/Dallas County line (Police)  leveel- Hernandez; second by Epps; motion passed with all ayes.  keeping them mowed and trash removed. 7. Receive Citizen Comments =  1) Joyce Cullum spoke about the excessive number of wild cats in her neighborhood and asked about a trap ordinance. Mayor Childress asked her to meet with the 2) Carla Jackson addressed the council about water bill increases and the reconnect fee that is assessed. She requested stafft be able to work with residents. 3) Alexandria Perez: reminded everyone about the April 22nd Annual Clean Up Day.  police chiefabout this matter.  She said lunch and music will be provided.  9. Future Agenda Items - Councilmember Hernandez requested implementation of a Hwy  175 Overlay District. Adjourned at 8:03 p.m.  APPROVED:  Mayor Dennis K. Childress  ATTEST:  Christie Wilson, Interim City Secretary  3    Consent Agenda Item: 2  Meeting Date:  April 17,2017  Consider approving an amended contract for the Dallas Area Agency on Aging for Older Americans Act Program, specifically Section X. Compensation and Acknowledgement in  regard toJ funding, for the Senior Center (Library, Gant)  ITEM DESCRIPTION  SSCAT- DALLASAREAAGENCYONAGINGCONTRACT FOR OLDER. AMERICANS  ACTFROGRAMICONIRACTAMENDMENT  BACKGROUND OF ISSUE:  The FY: 2017 Seagoville-DAAA contract that was approved February 6, 2017 did not include the Senior Center Operations funding in the Contract. Staff questioned the DAAA Contract Manager, Sandra Luz about the omission. Ms. Luz assured staff that if the amount was in the application, it was funded even though it was not defined separately in the contract. On March 27, 2017, the Senior Center was audited and monitored by DAAA. At this meeting Ms. Luz informed staff that she would research the Senior Center Operations funding omission and later determined that DAAA should amend the contract to include and define the Senior Center  Operations funding.  Statement from the original Agenda Communication for February 6, 2017  As inj previous years, the City will be providing congregate meals to Seagoville seniors at our Community Center. Once again the Dallas Area Agency on Aging (DAAA) has and will help support the Senior Citizen Program in FY. 2016 with a grant that provides. for a portion of our operating costs including staff salaries. Additionally, this year DAAA will provide meal reimbursements to the City for all eligible seniors. The City Council will consider approval ofa contract to renew the grant contract with DAAA for a period of one (1). year, from October 1, 2015 through September 30, 2016. The contract will also include the requirements for the meal The City has received this grant on an annual basis since 1974 and it allows us to hire part-time staff to assist our full-time staff It also provides funds for supplies. Visiting Nurses Association will provide the congregate meals for our seniors and we are prepared to serve approximately fifly-lwo senior citizens 60. years old and over on a daily basis. The amount of reimbursement will allow the program to operate on a break even or better basis. The full cost of the meals for eligible seniors is reimbursed through DAAA grant funds and participant contributions. Other  reimbursement.  non-eligible seniors may lunch as long as they pay full price for their lunch.  FINANCIALI IMPACT:  Oft the total Congregate Meal Program expense, the Seagoville Senior Services Program will be responsible for $5,284.00 in expenditures and indirect costs. The Senior Center Operations Grant will provide $25,450 or approximately thirteen percent of the City's Senior Center  operating budget.    DALLAS AREA AGENCY ON AGING  CONTRACT FOR  OLDER AMERICANS ACT PROGRAM  STATE OF TEXAS COUNTY OF DALLAS  I.  AUTHORITY TO CONTRACT  The authority on which this contract is based derives from the Older Americans Act (OAA), as amended, and its regulations; Health and Human Services regulations on administration ofgrants; Title 2 Code of Federal Regulations (CFR) Part 200; 45 CFR 132F; 45 CFR 91, and 1321, et seq.; the Uniform Grant Management Standards (UGMS), Governor's Office of Budget and Planning, January 2001; and all applicable Texas Department of Aging and Disability Services (DADS) and Area Agencies on Aging (AAA) and Long-Term Care Ombudsman Program rules as published in Title 40 Texas Administrative Code (TAC) Chapters 81, 83, and 85; and, all state and local laws as  pertains to this contract and its attachments. CONTRACTING PARTIES  II.  This contract is between the Dallas Area Agency on Aging, hereinafter referred to as DAAA, and The City of Seagoville, hereinafter referred to as SUBRECIPIENT. Whereas the State of Texas, acting through Texas Health and Human Services (HHS), has designated' the Community Council of Greater Dallas to act as grantee for the Area Agency on Aging (AAA), to be known as the Dallas Area Agency on Aging; and whereas the AAA is the designated authority under the OAA to administer OAA funds, DAAA and SUBRECIPIENT hereto have severally and collectively agreed and by execution hereof are bound to the mutual obligations set forth herein and to performance  and accomplishment of the tasks hereinafter described.  III. CONTRACT PERIOD  This agreement will become binding on the date of the signature by! both parties. Notwithstanding this date, the term of the contract will begin on October 1, 2016, and end on September 30, 2017.  IV. CONTRACT EXTENSIONS  The parties to this contract may, by mutual agreement, extend this contract for a specified period. Any extension shall bei in writing, with specific reference to this contract, and shall be subject to all of the terms and conditions of this contract and made a part thereof for all purposes.  V.  AMENDMENTS TO THE CONTRACT  This agreement may be amended in writing upon mutual agreement by both parties or when dictated by implementation of laws and rules becoming effective within the contract period as pertains tot the scope of this contract and its attachments. Amendment toi this contracti is also made  upon submission to and approval by DAAA of an amended budget.    VI. SCOPE AND PROVISION OF SERVICES  SUBRECIPIENT agrees to provide the services and activities necessary to comply with their approved FY2017 Proposal for Services. SUBRECIPIENTS approved FY2017 Proposal for Services is incorporated by reference into this Agreement as if set forth fully herein. The last approved budget, whether original or amended, shall be deemed applicable tot this contract from the SUBRECIPIENT assures compliance with the following provisions relating to the services  date of approval. covered by this contract.  a. Eligibility - The services covered by this contract serve only those individuals and groups eligible under the provisions oft the Older Americans Act, as amended. b. Residency - No requirements as to duration of residence of citizenship as a condition of participation in the provision of services will be imposed on persons Prohibition of Means Test for Services - SUBRECIPIENT shall provide all services funded by the Older Americans Act, as amended, without the use of any means test d. Services to Private Membership Prohibited - SUBRECIPIENT shall ensure that participation in nutrition site, senior center, adult day care or other support services under the Older Americans Act is not limited to membership in a specific private organization, group, association, or fraternal organization, nor show discriminating preference for such membership. Membership is never a prerequisite to receive an  requesting services.  to determine eligibility for services.  Older Americans Act funded service.  VII. TARGETING, OUTREACH AND COORDINATION  SUBRECIPIENT shall, in accordance with 42 U.S. Code (U.S.C.) Section 3026, and as addressed in the approved FY2017 Proposal for Services, assure it will use outreach efforts to identify individuals eligible for assistance undert this contract, with special emphasis on: ()olderindividuals with greatest economic need (with particular attention to low-income minority individuals); (2) older individuals who have greatest social need (with particular attention to low-income minority individuals); (3) older individuals with severe disabilities; (4) older individuals with limited English proficiency; (5) older individuals with Alzheimer's Disease and related disorders with neurological and organic brain dysfunction and the caretakers of such individuals; and (6) olderi individuals at risk SUBRECIPIENT shall establish procedures and mechanisms necessary to assure effective outreach and coordination within the local aging network to assure that various activities and programs operate pursuant to the Older Americans Act and 42 U.S.C. 3001 et seq. Outreach activities must be documented and must include, at a minimum, the type of outreach activities SUBRECIPIENT shall be activelyi involved int thel local aging network throughcoordination with other Title III contractors and social service agencies to plan, identify and assess the need for services. Where appropriate and feasible, SUBRECIPIENT will work cooperatively with other entities to develop collaborative programs. The DAAA is responsible for identifying focal points within the  for institutional placement.  conducted and the number of contacts made.  Page 2 of12    region and these facilities are established to encourage the maximum collocation and coordination  of services for older individuals. A list of the DAAA focal points is attached.  VIII. PERFORMANCE MEASURES  SUBRECIPIENT shall provide Congregate Meals to eligible participants. Aunit of service is defined as one meal. The number of units of service under this project for the contract period shall be approximately 11,535 meals. The number of unduplicated persons receiving services shall be SUBRECIPIENT shall also provide Senior Center Operations services to eligible participants. The number of unduplicated persons receiving services shall be approximately, 250 eligible participants. SUBRECIPIENT shall notify and request approval from DAAAfor service delivery to vary from the number of contracted units ofs service or the number of unduplicated persons receiving the service  approximately 250 eligible participants.  by five percent or more (+/-5%) IX. FUNDING OBLIGATIONS  SUBRECIPIENT acknowledges DAAA obligation hereunder for payment, inconsideration oft fulla and satisfactory performance of activities described in this contract, is limited to monies received from the Administration for Community Living (ACL), the State of Texas, and any other originating funding SUBRECIPIENT understands that Texas Health and Human Services (HHS) operates on a reimbursement basis. Therefore, SUBRECIPIENT must have sufficient financial solvencyt to sustain said contract performance until adequate funds are received by DAAA to compensate said DAAA shall not bel liablet to SUBRECIPIENT for costs incurred or performance rendered unless such costs and performances are strictly in accordance with the terms of this contract, including but not limited to, terms governing SUBRECIPIENTS promised performance and unit rates and/or DAAA shall not be liable to SUBRECIPIENT for any expenditures which are not allowable costs under 2 CFR Part 200, as amended, or for which expenditures have not been made in accordance DAAA shall not be liable to SUBRECIPIENT for expenditures made in violation of regulations promulgated under the OAA, as amended, or in violation of HHS rules, UGMS, or this contract. De-obligation of funds shall occur based on year-to-date expenses. SUBRECIPIENT shall incur 50% of the projected expenses identified in the project budget by March 31, 2017, and at the monthly incremental equivalent percentages thereafter, through 100% by September 30, 2017. Otherwise, the DAAA may de-obligate those funds, making them no longer available for use by SUBRECIPIENT. Ifnecessary, a notification shall bei issued byt thel DAAAreducingt the allocation by  source.  SUBRECIPIENT.  reimbursement capitations specified.  with the fiscal guidelines and requirements outlined by HHS.  the amount in question and requiring submission of a budget amendment.  Page 3 of12    X.  COMPENSATION AND ACKNOWLEDGEMENT  DAAA agrees to make payment to SUBRECIPIENT in the amounts and upon the terms and provisions as set forth in SUBRECIPIENT'S budget, and all attachments to this contract, and SUBRECIPIENT agrees to accept such payments as full compensation for services performed hereunder. All payments shall be based on the performance information reported in the approved DAAA will pay the SUBRECIPIENT on a unit rate basis for services rendered at a unit rate of$5.92 for Title III units. Title III compensation for the provision of services shall not exceed $53,931.20. The SUBRECIPIENT will provide a match of at least $5,283.80. The unit rate for meals purchased DAAA will pay SUBRECIPIENT on a costreimbursement basis for Senior Center Operations. Title Illo compensation for the provision oft these: services shall note exceed $25,450.00. SUBRECIPIENT SUBRECIPIENT agrees to provide services under an "at risk" unit rate or cost reimbursement methodology in accordance with the rules and program instructions ofH HHS and DAAA. SUBRECIPIENT shall acknowledge funding and support by DAAA and HHS in all publicity and  budget, reimbursement requests, and programmatic reports.  with match funds shall be $6.50.  will provide a match of $70,971.90.  promotions relating to this project. The credit line should read:  "This (project, program, service) is supported, in part, by the Community Council of Greater Dallas/Dallas Area. Agency on Aging and Texas Health and Human Services."  XI. PAYMENT METHODOLOGY  DAAA has no obligation to remit funds under the terms of this contract for services provided on a reimbursement basis, as defined in Section X, COMPENSATION, until SUBRECIPIENT has provided the service and reported such provisioninar request for reimbursement. Int the absenceof written agreement to the contrary, DAAA will remit funds to SUBRECIPIENT subject to the appropriate administrative procedures and contingent upon receipt of funds from HHS and/or other SUBRECIPIENT shall report eligible units of service and actual allowable expenses to DAAAI in the frequency and in such manner, using any and all prescribedi forms, as may be prescribed by DAAA. Final payment shall be based on the information contained int the reimbursement system 45 days following termination oft this contract. This payment provision shall apply toi final payment twhethera at  funding sources.  completion of the contract period ori in the event of early contract termination.  XII. REPORTING REQUIREMENTS  SUBRECIPIENT agrees to compile and submit all required fiscal and programmatic reports utilizing information management software provided by DAAA by the 6th day of the month following the month in which services were provided. SUBRECIPIENT agrees to maintain fiscal records to supportrembursement inc conformity with the procedures established by HHS and DAAA. Alli fiscal and programmatic reports shall continue to be due throughout the entire contract period even  though no additional services may be reimbursable under this contract.  Page 4 of12    SUBRECIPIENT shall complete and submit to DAAA, all requests for funds on al DAAA-prescribed formi in accordancewith the rules and policies of DAAA. Afinal program reportshall be submittedi to DAAA on or before the date established by DAAA with not less than 45 days advance notice to SUBRECIPIENT. The total of all program reports including the final program report shall support and be reconciled to all funds received during the contract period. Under no circumstances shall requests for funds be submitted later than October 31, for the previous fiscal year, or after thei final  program report is submitted unless indicated otherwise by a funding source.  XIII. MATCH REQUIREMENTS  SUBRECIPIENT shall provide a minimum match of ten percent (10%) of the total project costs, as Match shall bei in accordance with 40 TAC $85.202. All match contributions shall be expended for goods and services necessary for and specifically identifiable in the approved FY2017 Proposal for Match shall conform to the OAA regulations, 2 CFR Part 200, and HHS rules regarding match  required by the OAA, as amended, and HHS rules.  Services.  requirements or as required in requests for proposals issued by DAAA.  XIV. PROGRAM INCOME  Programi income shall be administered in accordance with 40 TAC $85.202, UGMS Subpart C 25 and all applicable HHS rules. SUBRECIPIENT shall use all program income and participant contributions collected under the approved FY2017 Proposal for Services to further eligible program outcomes. All program income and participant contributions collected and expended shall be Program income received as contributions will be accounted for and deposited in accordance with the written policies and procedures established by SUBRECIPIENT in accordance with HHS rules and regulations. Units ofs service will be purchased with program income at a unit rate of $6.50 per  documented and managed according to HHS Rules and Regulations.  unit. The goal for program income shall be $4,550.00.  XV. CONTRIBUTION POLICY  SUBRECIPIENT shall provide a voluntary opportunityt for each eligible participant to contribute tot the cost of services while protecting the individual's privacy. SUBRECIPIENT shall safeguard and account for such contributions, and use such contributions to expand andlor enhance program  outcomes.  XVI. MAINTENANCE OF RECORDS  SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and all other records relating to its performance of this contract. SUBRECIPIENT shall use any and all standard forms promulgated by DAAA, as applicable. The DAAA shall require the use of all such All oft the aforesaid records shall be made available, with reasonable notice, at SUBRECIPIENTS office, and shall be maintained for at least five (5) years after the termination oft this agreement, or five years after any audit findings and other disputes or litigation relating to this agreement, if any, have been resolved. Multi-site SUBRECIPIENT may maintain all records at a designated central  forms for all subrecipients and/or service contractors, as applicable.  Page 5 of 12    location (i.e., administrative headquarters) for purposes oft this section.  XVII. ACCESSIBILITY OF RECORDS  SUBRECIPIENT shall give DAAA, ACL, the Comptroller General oft the United States, andi the State of Texas, through any authorized representatives, the access to and right to examine all records, books, papers, contracts, or other documents related to this contract. Such right of access shall continue as long as such records, or any oft them, are in existence, but shall not bel less than five (5) years following the end oft this contract term ort the resolution of any disputes relating tot this contract, whichever is later. SUBRECIPIENT shalli include the substance of this provision in all subcontracts. SUBRECIPIENT agrees the state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. SUBRECIPIENT understands acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor, under the direction oft thel legislative audit committee, to conduct an audit ori investigationi in connection with those funds. SUBRECIPIENT understands under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to: (1) evaluating the entity's performance under the contract or subcontract; (2) determining the state's rights or remedies under the contract; or (3) evaluating whether the entity has acted in the best  interest of the state.  XVIII. SERVICE PROVIDER REVIEW  Inaccordance with HHS rules, DAAA shall conduct reviews of SUBRECIPIENT programmatic and fiscal activities on a regular and systematic! basis toe ensure compliance with established policies and  regulations.  XIX. AUDIT REQUIREMENTS  SUBRECIPIENT shall have an independent audit for any fiscal yeari in whichi it receives $750,000or more in Federal funds combined. SUBRECIPIENT shall submit a copy of an annual audit of SUBRECIPIENT, performed by an independent certified public accounting firm within nine months after the end of SUBRECIPIENTS fiscal year, to DAAA. The audit shall cover SUBRECIPIENT'S entire organization and be conducted in accordance with generally accepted auditing standards. Audits performed under this Section are subject to review and resolution by DAAA or its authorized The audit shall be conducted and submitted in accordance with the standards for financial and compliance audits contained int the Standards for Audits of Governmental Organizations, Programs, Activities and Functions, issued byt the U.S. General Accounting Office; the Single Audit Act of 1984; SUBRECIPIENT understands and agrees SUBRECIPIENT shall be liable to DAAA for any costs disallowed as a result of unresolved questioned costs revealed during the audit. All questioned costs relating to al DAAA program shall be resolved within one hundred eighty (180) calendar days following receipt of SUBRECIPIENTS audit by DAAA, otherwise disallowance of questioned costs shall be implemented, and SUBRECIPIENT shall be liable to DAAA for such disallowed costs.  representative.  Title 2 CFR, Part 200 and Nonprofit Organizations; and UGMS.  Page 6 of1 12    SUBRECIPIENT shall have the right to appeal any such disallowance of costs in accordance with SUBRECIPIENT shall procure audit services no less frequently than every five years. Int the event the same audit firm is utilized for more than five consecutive years, SUBRECIPIENT shall request the audit firm assign a different audit manager to the project. The ability to assign a different audit SUBRECIPIENTS receiving funding under the $750,000 threshold are required to have an accounting oft the previous year's operations on file during the annual review process.  40 TAC $81.15, Appeal Procedures for Area Agency on Aging Contractors.  manager shall be a consideration in the procurement for audit services.  XX. IDENTIFICATION OF HIGH RISK  DAAA may identify a contractor as high risk in accordance with the UGMS, Grant Administration, Section III, Subpart B, paragraph _12, 2 CFR Part 200, and HHS policies. DAAA may inform SUBRECIPIENT of thei identification as high riski in writing. DAAAmay state the effective date oft the identification as high risk, the nature oft thei issues that led to thei identification as high risk, and any special conditions or restrictions. The identification as high risk may remain in effect until DAAA determines SUBRECIPIENT has taken corrective action sufficient to resolve the issues that led to XXI. PAYMENT SUSPENSION, PENALTIES AND CONTRACT TERMINATION Int the event montonngevaluation activities by HHS, DAAA or its agents disclose deficiencies in SUBRECIPIENTS performance ori its service providers supported under provisions of this contract, DAAA: shall take appropriate remedial steps to resolve such non-compliance. Remedies such asa corrective action plan, training or other actions based on the identified risk may be required of SUBRECIPIENT by DAAA. Continued non-compliance or identification of unallowable or disallowable clwlesactonspocesses will result in sanctions or penalties or both in accordance DAAA or SUBRECIPIENT may elect to terminate this contract upon ten (10) calendar days' written notice from the terminating party to the other party. SUBRECIPIENT, upon notification of termination, shall have the right to appeal such termination following procedures outlined by DAAA. This contract also may be terminated upon the occurrence of any of the following events:  the identification as high risk.  with 40 TACS81.13.  a. b. C.  Discontinuance of funding to DAAA from HHS; contract and any attachments thereto; or  Failure of SUBRECIPIENT to comply with any or all of the terms and conditions of this  Mutual agreement between DAAA and SUBRECIPIENT.  Int the event of termination, SUBRECIPIENT shall submit final billings for units of service delivered pursuant to the contract. Final billings will be submitted to DAAA within fifteen (15) calendar days after date oft termination. DAAA: shall reimburse those units ofservice, delivered in accordance with At the date of termination, DAAAmay require SUBRECIPIENT tot transfer title and deliver tol DAAA ort to another authorized contractor any property acquired by Federal or State funds or assigned to  the contract, prior to termination.  Page 7 of12    SUBRECIPIENT by DAAA for the purposes of this contract.  SUBRECIPIENT may dispose of property having a current value, att the time oft termination, ofl less than $500, in any manner, and DAAA shall make no recovery. DAAA: shall provide instructions to SUBRECIPIENT regarding disposition of all property having a current value, at the time of termination, of $500 or more, within fifteen (15) days following notice of termination.  XXII. RECAPTURE OF PAYMENTS  SUBRECIPIENT has failed to comply with thet terms oft this contract that govern the use of monies pursuant to this contract, or if SUBRECIPIENT has received funds in excess of those actually earned, DAAAI mayt take appropriate action including ther ecaptureofpaymentandorwitnnoding: of  funds.  XXIII. DATA USE AGREEMENT (Attachment. A) Use Agreement (DUA) Attachment 1 attached.  SUBRECIPIENT agrees to abide by the terms and conditions as agreed and signed in the Data  XXIV. ASSURANCES & CERTIFICATIONS (Attachment B)  SUBRECIPIENT hereby provides all assurances required by law as set forth in Attachment B ofthis contract. All assurances and certifications contained in Attachment B are hereby incorporated by reference into this contract for all purposes asi if set forth fully herein. SUBRECIPIENT must certify SUBRECIPIENT shall use due diligence to ensure reasonable steps have been taken to meet the criteria or standards stated within each assurance. Failure to comply with an assurance shall subject SUBRECIPIENT to penalties, disallowance of funds, and other action, up to and including  compliance with assurances and certifications will be accomplished.  termination.  XXV. DEBARMENT & SUSPENSION (Attachment C)  As required by Federal Executive Order 12549, Debarment and Suspension and implemented at SUBRECIPIENT certifies Attachment C tot thel best of his orh her knowledge and belief, on behalf oft the organization, defined as the primary participant in accordance with 45 CFR Part7 76, and SUBRECIPIENT also agrees by signing and submitting Attachment C, thati ity willi include, without modification, the clause titled' "Certification Regarding Debarment, Suspension, ine eligibility, and Voluntary Exclusion-Lower Tier Covered Transactions" in all lower tier covered transactions (i.e., transactions with sub-grantees and/or contractors) and in all solicitations for lower tier  2 CFR Part 200, for prospective participants in Federal assistance programs:  its principals.  covered transactions in accordance with 45 CFR Part 76.  XXVI. LIABILITY TO THIRD PARTIES  DAAA does not assume anyl liability tot third persons, nor will DAAAI reimburse SUBRECIPIENT for its liability to third persons, with respect to loss due to death, bodily injury, or damage to property resulting in any way from the performance of this contract or any subcontract hereunder.  Page 8 of12    SUBRECIPIENT shall give DAAA or its representative immediate notice of anys suit or action filed, or prompt notice of any claim made against SUBRECIPIENT arising out of the performance of this contract. SUBRECIPIENT shall furnishi immediately tol DAAA copies of all pertinent papers received by SUBRECIPIENT in connection with any such suit, action or claim. DAAA or HHS shall have the  option toi intervene in such actions to represent their interests.  XXVII. CODE OF CONDUCT  SUBRECIPIENT shall maintain a written code or standards of conduct, which shall govern the performance ofi its officers, employees or agents engaged int the award and administration of this contract supported by Federal funds ifa a conflict ofi interest, real or apparent, arises. Suchac conflict would arise when: the employee, officer or agent; any member of his immediate family; his/her partner; or an organization which employs, or is abouti to employ any oft the above, has at financial or SUBRECIPIENTS officers, employees or agents shall neither solicit nor accept gratuities, favorsor anything of monetary value for any purpose that is or gives appearance of being motivated by a desire for private gain or favorable treatment fort themselves or others, particularly those with whom No officer or member of SUBRECIPIENT and no other public official or officer or member of the Board of SUBRECIPIENT who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this project, shall participate in any decision relating to this Contract which affects his personal or pecuniary interest, direct or indirect, in the Contract or the  other interest in the entity selected for award.  they have family, business, or other personal ties.  proceeds thereof.  XXVIII. INSURANCE AND LICENSING  SUBRECIPIENT shall secure licensing when appropriate, and shall maintain adequate liability insurance to protect health and safety of clients and employees that comply with all applicable state and federal statutes. Proofo foflicensing andi insurance shall ber made available tor monitoring agents  upon request.  XXIX. FORCE MAJEURE  To the extent that either party to this contract shall be wholly or partially prevented from the performance within thet terms of any obligation or duty placed on such party by reason of or through strikes, stoppage ofl labor, riot, fire, flood, invasion, insurrection, accident, order of court, judge, or civil authority, ana act of God, or any cause reasonably beyond the party'scontrol: and nota attributable to its neglect, that in such event the service delivery shall be provided according to emergency  management plans. XXX.  CONTRACT NOTICES  Any notice required to be given pursuant to the provisions of this contract shall be in writing and shall be deemed given upon actual receipt or upon deposit in the United States Postal Service Post Office with the proper postage affixed and addressed to the parties indicated on Page 1 of the opening statement of this  contract until due notice has been given of a change of address.  Page 9 of12    For DAAA:  For SUBRECIPIENT:  Ken Goodgames Chief Executive Officer Community Council of Dallas Area Agency on Aging 1341 Dallas, TX 75247  Dennis Childresh, Name & Title NHiqlway Address Seagoville, TX 75159 Gity, State, Zip  Mayor 175  Greater Dallas/  702  W. Mockingbird Lane, Suite 1000W  XXXI. POLITICAL ACTIVITY  Nofunds undert this contract may be used in any wayt to attempt to pay any person fori influencing or attempting toi influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of a federal grant, the making of a federal loan the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. SUBRECIPIENT, ifa recipient of Federal assistance exceeding $100,000 through HHS, will comply with 31 U.S.C.  Section 1352.  XXXII. SECTARIAN INVOLVEMENT  SUBRECIPIENT shall ensuret that nof funds under this contract are used, either directly ori indirectly, int the support of any religious or anti-religious activity, worship, or instruction. This clause shall be  interpreted in light of HHS rule 40 TAC $69.16 and 2 CFR Part 200.  XXXIII. RIGHT TO APPEAL  Any applicant to provide services whose application or Proposal for Services is denied or whose contract is terminated or not renewed (except as provided in 2CFR Part 200) has a right to appeal such action. The applicant shall give notice of appeal to DAAA within 10 days after it receives DAAA's action letter. Appeals Procedures adopted by HHS and codified at 40 TAC $81.15 will be  used as the appeals process.  XXXIV. INDEPENDENT CONTRACTOR  Inj performance of obligations under this contract, SUBRECIPIENT shall act as an independent contractor and not as an agent, representative or employee of DAAA. No employee, agent, or representative of SUBRECIPIENT shall be considered an employee ofDAAAnor! be eligible for any SUBRECIPIENT shall not subcontract or assign work to be performed under the terms of this contract to at third party without prior written notification to DAAA and prior written consent from the DAAA Director. SUBRECIPIENT, in subcontracting any oft the performance herein, understands and assures that its subcontractor shall comply with the terms and conditions oft the contract.  benefits, rights or privileges afforded to DAAA employees.  XXXV. ORAL AND' WRITTEN AGREEMENT  All oral or written agreements made prior to this contract have been reduced to writing and are contained herein by the execution of this contract including any proposals submitted by  Page 10 of12    SUBRECIPIENT. SUBRECIPIENT evidences its understanding and agrees that any prior agreementi ist terminated: as oft the effective date oft this contract. Bothp parties agree that DAAAS shall not bel liablef for any costsi incurred by SUBRECIPIENT except to the extent providedi int this contract. When 45 CFR, or its appendices, provide that a cost is allowable only when authorized in writing, the cost will not be allowable unless written approval from DAAAI is obtained prior to the expenditure.  XXXVI. EMERGENCY MANAGEMENT  SUBRECIPIENT shall coordinate with the DAAA, the Texas Department of Public Safety, the Federal Emergency Management Agency (FEMA), county and local government entities and engage in those activities that meet the needs oft the elderly during and after natural, civil defense, In the event of a disaster, whether man-made, natural or of a civil defense nature, SUBRECIPIENT will provide and coordinate appropriate resources to federal disaster relief agencies and may provide equipment and resources for the following activities: temporarys shelter; nutrition services;  and/or man-made disasters.  food preparation; transportation and volunteers.  XXXVII. SEVERABILITY  The invalidity or unenforceability, of any provision of this contract will not affect the validity or  enforceability of any other provision of this contract. XXXVIII. APPLICATION OF LAW & VENUE  All claims against DAAA by SUBRECIPIENT seeking, as a legal right, the payment of money, adjustment or interpretation ofcontract terms, or other relief, arising under or relating to the contract Int the case of claims requiring federal jurisdiction, filing shall be within the Federal court district in  shall bet filed in Dallas County.  which alleged events occur or in which the DAAA administrative office resides.  XXXIX. SURVIVAL OF TERMS  The following portions of this Agreement shall survive termination: VI, XI, XII, XVII, XIX, XXI, XXII,  XXV, XXIX, XXXIV, XXXV, XXXVII, and XXXVIII.  Page 11 of12    XXXX. ACCEPTANCE OF CONTRACT  ,t the undersigned, certify that I have read and understand the terms of this contract and that this agency will abide by them. Ifurther certifyt thatlam authorized to sign for SUBRECIPIENT agency.  FOR SUBRECIPIENT:  Denbis Childress Typed Name of Authorized Official Moyor Title of Authorized Official  Signature of Official Date  FOR THE COMMUNITY COUNCIL OF GREATER DALLASIDALLAS AREA AGENCY  ON AGING:  Ken Goodgames Chief Executive Officer  Signature Date  Page 12 of12    Regular Agenda Item: 3  Meeting Date:  April17,2017  Discuss and consider approving an ordinance amending the Code of Ordinances, Chapter 9, Fire Prevention and Protection, Article 9.04 "Fireworks", Subsection 9.04.001 (b) to amend the exemption applicable to the property contiguous to the north side of Highway 175 which  was annexed into the cify afier May 1, 2012( (Community Development)  ITEM DESCRIPTION:  AN ORDINANCE OF THE CITY OF SEAGOVILLE, TEXAS, AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE 9.04, FIREWORKS, OF THE CODE OF ORDINANCES BY AMENDING SUBSECTION 9.04.001 (B) TO AMEND THE EXEMPTION APPLICABLE TO THE PROPERTY CONTIGUOUS TO THE NORTH SIDE OF HIGHWAY 175 WHICH WAS ANNEXED INTO THE CITY AFTER MAY 1, 2012; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE  PUBLICATION OFTHE CAPTION HEREOF.  BACKGROUND OF ISSUE:  At the April 3, 2017 council meeting Community Service Director Ladis Barr presented a request [from the property owner) for a 10-year extension to the 2022 expiration of exemptions for the property in question. There was considerable discussion on the matter with several council members expressing they would not agree with the absence ofa fire suppression system past the year 2022. They requested the city attorney draft an additional provision that ifin 2022 the property owner has a fire suppression system installed and has the required liability insurance, then the six thousand (6,000) square foot minimum building requirement could be  waived.  FINANCIALI IMPACT:  NA  RECOMMENDATION:  NA EXHIBITS:  Proposed Ordinance Amendment    ANORDINANCE OF THE CITY OF SEAGOVILLE  ORDINANCE NO.  AN ORDINANCE OF THE CITY OF SEAGOVILLE, TEXAS, AMENDING CHAPTER 9, FIRE PREVENTION AND PROTECTION, ARTICLE 9.04, FIREWORKS', OF THE CODE OF ORDINANCES BY AMENDING SUBSECTION 9.04.001 (B) TO AMEND THE EXEMPTION APPLICABLE TO THE PROPERTY CONTIGUOUS TO THE NORTH SIDE OF HIGHWAY 175 WHICH WAS ANNEXED INTO THE CITY AFTER MAY 1, 2012; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR  THE PUBLICATION OFT THE CAPTION HEREOF.  WHEREAS, the City Council desires to amend its ordinance to extend the exemption  currently existing providing certain health and safety requirements are satisfied; and  WHEREAS, the City Council finds that it would be in the best interest ofi its citizens to amend Chapter 9, "Fire Prevention and Protection", Article 9.04 of Seagoville's Code of  Ordinances as set forth below.  NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE  CITY OF SEAGOVILLE, TEXAS:  SECTION 1: Chapter 9, "Fire Prevention and Protection", Article 9.04, Fireworks", Section 9.04.001 of Seagoville's Code of Ordinances is hereby amended as set forth below:  "ARTICLE 9.04) FIREWORKS Sale; Display; Storage  Sec. 9.04.001 (a).... following: :  (b) The provisions of this ordinance as to sale or display shall not apply to the  Page 1  TM 85087    (2) Property contiguous on the north side of State Highway 175 which was annexed into the City after May 1, 2012. The provisions of this subsection shall expire on April 30, 2022. However, the property described in this subsection shall be exempt from the provisions oft this section after April 30, 2022 ifthe Property is zoned as a Planned Development with allowable uses consistent with light manufacturing districts and a regulation allowing the sale, display and storage of the fireworks under specific conditions, including minimum liability insurance coverage of $20,000,000.00 per occurrence, naming the City of Seagoville as an additional insured, and the owner has installed an adequate fire  suppression sprinkler system.  (c) Its shall be an affirmative defense toj prosecution under this article. ..  SECTION 3: All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any  remaining portions of said ordinances shall remain in full force and effect.  SECTION 4: Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The City hereby declares that it would have passed this Ordinance, and each section, paragraph, clause or phrase thereofirrespective oft the fact that any one or more sections, paragraphs, sentences, clauses and phrases be declared unconstitutional or invalid.  SECTION 5: An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose.  Page 2  TM 185087    SECTION6 6: That any person violating any oft the provisions or terms of this Ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of the City of Seagoville as heretofore amended and upon conviction shall be punished by a fine not to exceed  the sum ofTwo Thousand Dollars ($2,000.00) for each offense.  SECTION 7: This Ordinance shall become effective from and after its adoption and  publication as required by law.  DULY PASSED by the City Council ofthe City of Seagoville, Texas, this the  day  of  2017  APPROVED:  DENNIS K. CHILDRESS, MAYOR  ATTEST:  CITY SECRETARY APPROVED ASTO FORM:  ALEXIS G. ALLEN, CITY ATTORNEY  Page 3  TM85087    Regular Agenda Item: 4  Meeting date: 2016 (Finance)  April 17,2017  Acceptance of City ofs Seagoville's ComprehensiheAmmual Financial. Report) for Fiscal Year  BACKGROUND OF ISSUE:  The City of Seagoville is required to have an audit of its financial records performed annually. The City retained the firm ofFox, Byrd and Company, PCofDallas, Texas toj perform and report  on the audit ofthe fiscal year ended September 30,2016.  FINANCIAL IMPACT:  N/A EXHIBITS:  Independent Auditor's Report  Comprehensive Annual Financial Report- hard copy will be provided at the council meeting.]    Fox, BYRD & COMPANK,PC Accountants and Consultants  INDEPENDENT AUDITOR'S REPORT  To the Mayor and City Council City of Seagoville, Texas  We have audited the accompanying financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of City of Seagoville, Texas (the City) as of and for the year ended September 30, 2016, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material  Management's Responsibility for the Financial Statements  misstatement, whether due to fraud or error.  Auditor's Responsibility  Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall We believe that the audit evidence we have obtained is sufficient and appropriate to provide a  misstatement.  presentation of the financial statements. basis for our audit opinions.  Opinions  In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the  12001 N. Central Expressway, Suite 500 Dallas, Texas 75243 Ph(214)696-8320 Fax(214),987-9840 www.oxhyrd.com  -1-    discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Seagoville, Texas as of September 30, 2016, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.  Other Matters  Required Supplementary Information  Accounting principles generally accepted in the United States of America require that the managements discussion and analysis (pages 5-17), the General Fund budgetary comparison information (pages 81-82), the Texas Municipal Retirement System Schedule of Changes in Net Pension Liability (Asset) and Related Ratios (pages 84 & 85) and the schedule of funding progress for participation in Texas Municipal Retirement System (page 86) be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with managements responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an  opinion or provide any assurance. Supplementary Information  Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The introductory section, combining and individual non-major fund financial statements, the budgetary comparison schedule - debt service fund, and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects,  inr relation to the basic financial statements as a whole.  Other Information  The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an  opinion or provide any assurance on them. Jox,Bp-Gampung,pe. Dallas, Texas March 31, 2017  -2-    Regular Agenda Item: 5  Meeting date: (Finance)  April 17,2017  Acceptance ofCity of Seagoville's Popular. Annual Financial Report) for Fiscal Year 2016  BACKGROUND OF ISSUE:  The City of Seagoville has developed a Popular Annual Financial Report for the fiscal year ended September 30, 2016. This report is intended to increase awareness throughout the community of the financial operations of the City. This report provides a user friendly look at City finances and the data within is derived from the Comprehensive Annual Financial Report.  FINANCIALI IMPACT:  N/A    POPULAR ANNMAL FJNANCJAL REPORT FOR FISCAL yeAR ENDED SEPTEMBER  30,2016  faatin  A Message From The City Manager  lam pleased to present to) you the City of Seagoville Popular Annual Financial Report (PAFR) for the) year ended September 30, 2016. This report is intended to increase awareness throughout the community oft the financial operations of the City. As such, this reporti is written ina a manner that will summarize. and communicate, inau user friendly manner, the City's financial condition. As we strive to keep citizens informed about the City's financial, position, we understand the importance of being accountable for the receiptand expenditure ofp public funds. Through easi- er, more user friendly financial reporting, the PAFR is another example of our commitment to improve communication with our citizens and increase public confidence in the City of Seago- ville. /want to thank the directors and theirs stafff for their commitment: to develop a budget that provides funding support for a quality level ofs service delivery while maintaining expenditures within fiscally conservative, parameters. /also wish to express appreciation to) you, citizens of Sea- goville, and to the Mayorand City Council, for) your commitment: to this munlepalogankation. /welcome any feedback, comments, or concerns regarding the information included. in this re-  Table of Contents Introduction3 Organizational Chart5 5 Major Initiatives 6 About This Financial Report 8 General Financial In- formation 9-14 General Fund 15-16 Water and Sewer 17 Other Information 18  port. Sincerely, Paeick Stallings Pat Stallings, City Manager  WELCOME, 10 SEAGOVILLE    POPMLAR: ANNHALRINANGJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2010  Guapulle  POLICE SEAGOMLE    POPMLAR, ANNHALHINANGJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER 30,2016  Gagoulle  INTRODUCTION  Seagoville, a suburban residential community, is on Statel Highway 175 and thes Southern Pacificl line ten miles southeast of Mesquite ins southeastern Dallas County. Interstate Highway 635, Statel Highway  75, and Interstate Highway: 20 alls skirt the community.  175 Balch Springs  Terrell  67) 20  Talty  Hutchins Lancaster Wilmer  Seagoville  Crandall  Kaufman  b bing  Com20i7 Microsoft Corporation 02017 HERE,  Seagoville is on the original land grant of J. D. Merchant. One of the first recorded settlers in the area was Hugh L. Buchanan, who arrived int the 1860s. By 1867. John A. Brinegar had constructed a one-room log school with seats made of split logs. The early 1870s saw the arrival of the next group of settlers, which included the Cravens, Sorrells, Peaks, Moores, and Hawthornes, as well as the town's founder, T. K. Seago, who built ag general store therei in 1876. A community began to develop around the store, and in 1876it was known as Seago. Int that year B.F. Peak! built a cotton gin, and two years later the community's first Baptist church was complet- ed. Freight was shipped and received from locks on the Trinity River. In 1910 the community's first brick school was constructed; it had ten grades and fifteen students. That year the post office name was changed to Seagoville to avoid confusion with the town of The City of Seagoville is a Home rule city which operates under a Council/City Manager form of government, serving an estimated population of 15,130. The Council consists of the Mayor and five Council members. Council members serve two- year terms and are responsible for appointing the City! Manager, Municipal Judge and City Secretary. The City Manager serves ast the administrative head of thes government: and isr responsible for implementing and carrying out the goals and objectives set forth by the City Council; and is responsible for the overall operations oft the entire city. The City provides af fullr range of services, general administrative services, public safety services, to include: police and fire protection, communications, ambulance services, an animal shelter and code en- forcement; community services: municipal court, library, senior center, health and sanitation; community development: building  Sego. In1 1925 Seagoville secured electrical service, and in1 1926i it incorporated.  inspection, planning, streets, parks and recreation; additionally, water and sewer utility services.  3    POPMLAR ANNMAL FNANCIAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2016  keng  SeagoDme SUASET  WN    POPMLAR ANNMALHINANCJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2016  hraganulle  Organization Chart  CITIZENS OF SEAGOVILLE MAYORS &COUNCIL EXP:$2,946  MUNICIPAL Assc.. Judges & (Contract)  CITYATTORNEY  CITYMANAGER FTE:1 EXP:$185,755  CitySecretary FTE:1 EXP:$107,985  STREETS FTE:3 EXP:$356,525 PARKS REC FTE:1 $224,506  LIBRARY FTE:3 EXP:$170,798 Senior Services FTE:2.58 EXP:$189,407 Municipal Court FTE:2 EXP: $167,654 Information Services (Contract) EXP:$96,090  COMMUNITY PEVELOPMENT  FIRE FTE:20 EXP:$1,495,616 Ambulance Services (Contract) EXP:$164,079  POLICE FTE:24 $1,766,384 EXP:  HUMANRE- SOURCES EXP:$104,494 FTE:1  FINANCE FTE:3 EXP: $323,893  UTILITIES  Admin EXP:$176,210 Customer Service FTE:3 EXP:$249,538 Water FTE:S 503,196  FTE:2 EXP:  EXP: $694,066 (Contract)  Support FTE:10.75 Services XP: $542,701  INSPECTION FTE:2 EXP:$195,191 PLANNING FTE:1 EXP:$65,665 CODEE EN- FORCEMENT FTE:2 EXP:$167,780  Mayor Dennis K. Childress CityN Manager Patricks Stallings    POPMLAR ANNMAL FNANCSAL REPORT FOR FISCAL  yeAR ENDED EPIEMBER30,2010  Gagaule  MAJOR INITIATIVES  The City of Seagoville under the directive of the City Council undertook a number of initiatives during the fiscal year to provide for and improve the quality of governmental service, the citizens of Seagoville have come to expect. These improvements were identified after a systematic review of all activities of the City in which each program was analyzed to ensure that it was needed and wanted by the community and that it was being pro- Public safety improvements enhanced the quality of life for Seagoville residents. This year, the city added a public safety vehicle and replaced an emergency siren on Ard Road. The City improved the quality of street infrastructure through the reconstruction of Robinwood Addition improvements, Ard Road, Stark Road and This year's budget allowed for the establishment of a two person litter crew to abate litter issues, provide mow- ing and upkeep of City Rights of way. The City also acquired a litter crew truck and an asphalt roller for the Street department and Toro mower fort the Parks department. With the assistance of the Seagoville Economic Throughout the year the City operated with an extremely lean budget and reduced service costs without sacri-  vided with maximum efficiency at the lowest cost possible.  South Kaufman Road.  Development Corporation (SEDC), the City installed improvements in Bearden Park.  ficing quality or impacting critical core areas. MISSION STATEMENT ANDI FOCUS AREAS  The long-term goals of the City of Seagoville are to provide quality municipal services to all our citizens and to respond in the most appropriate and fiscally responsible manner to citizen needs and concerns with the active participation of those citizens. These services include general government, public safety, community services  and community development. Our focus areas in support of the long term goals are: 2. Open, transparent and responsive governance and business services 3. Provide quality leisure opportunities to the community 4. Support economic and community development initiatives 5. Infrastructure operations and maintenance 6. Retain and attract quality employees  1. Provide quality safety services    POPULAR ANNUAL FJNANCJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2016  heagau  Cui Bearden Park WNN wwasgeli maNow  000 Veterans 000 Memoris! Berk  7    POPULAR ANNMAL FNANCJAL REPORT FOR FISCAL  YEAR ENDEDS SEPIe/BER30,2016  Guapaule  ABOUT THIS FINANCIAL REPORT  As part of our continuous effort to keep you informed of how your tax dollars are being spent, we are pleased to present the 2016 Popular Annual Financial Report (PAFR). The PAFR is a summary of the financial activities of the City's governmental funds and was drawn from information found in the Com- prehensive Annual Financial Report (CAFR). The CAFR was prepared in conformance with generally accepted accounting principles (GAAP) and includes financial statements audited by Fox, Byrd & Com- Unlike the CAFR, the PAFR is unaudited and presented on a non-GAAP basis. The GAAP basis presen- tation in the CAFR includes the City's component unit and the presentation of individual funds, as well as, full disclosure of all material events, financial and non-financial, in the notes to the financial state- ments. Seagoville's CAFR can be viewed by the public at City Hall, at the Public Library and The City received the following awards (valid for one year only) from the Government Finance Officers Certificate of Achievement for Excellence in Financial Reporting for the CAFR for the year ended Award for Distinguished Budget Presentation for the fiscal year beginning October 1, 2015. Award for Outstanding Achievement in Popular Annual Financial Reporting for the fiscal year ended  pany, P.C.  online at www.seagovile.us AWARDS Association (GFOA): September 30, 2015. September 30, 2014 FINANCIAL HIGHLIGHTS  The City's combined net position (difference between assets and liabilities in governmental business -type activities) at September 30, 2016 totaled $32,378,964 as follows: $25,262,872 net investment in capital assets, $1,882,253 restricted and $5,233,839 unrestricted (can be used to meet the gov- ernment's ongoing obligations to the citizens and creditors). Net position is the residual of all other financial statement elements presented in as statement of financial position. Net investment in capital assets is one of three components of net position, consisting of capital assets, net of accumulated depreciation, reduced by the outstanding balances of borrowings attributable to the acquisition, con- struction, or improvement of those assets. Restricted net position consists of restricted assets (assets whose use is subject to external constraints or constraints imposed by law) reduced by liabil- ities and deferred inflows of resources related to those assets. Unrestricted net position is the differ- ence between total net position andi neti investment in capital assets and restricted net position. Total revenues for all governmental funds were $8,383,026 and total spending was $9,242,075. The fund balances for these funds were! $3,577,0551 in FY2016 and $2,981,7081 inFY2015. Total revenues for business-type activities at the end of FY2016 were $5,557,465 and total spend- ing was $4,697,193 (including interest revenue and interest expense). Total net position was  $13,890,866 as compared to $14,303,295in FY2015.  8    POPULAR ANNWALF3NANCJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2016  hragaall  Fairvew   STOP  STOP  Koa  -  Gasill    Guagoalle  GENERAL FINANCIAL INFORMATION  Most City services and projects are accounted for in a general category known as Governmental Funds. These con-  cise descriptions should provide youy with al better understanding of the accounts.  GOVERNMENTALFUNDS  General Fund - Accounts for revenues and expenditures associated with the general operations of the Special Revenue Funds = Account for proceeds of specific revenue sources that are legally restricted for spe- Debt Service Fund - Account for the payment of principal, interest and related costs on general long-term debt. Capital Projects Funds - Account for thet financial resources used for the construction and/or acquisition of ma-  City that are not required to be accounted for in separate funds.  cific purposes (e.g. public safety). jor capital facilities.  PROPRIETARY FUNDS  Proprietary Funds account for activities the City operates similar to private businesses. The City of Seagoville has two This Popular Annual Financial Report (PAFR) focuses on the City's two largest funds, (General and Water and  proprietary funds: the Water and Sewer Fund and the Group Insurance Trust Fund.  Sewer) which are of the most interest to citizens.  GOVERNMENTAL FUNDS' FINANCIAL ACTIMITIES  At September 30, 2016 the City's governmental funds reflected a combined fund balance of $3,577,055, a $595,347 increase from the previous year at $2,981,708. These financial activities comprise the major categories in govern-  mental fund revenue: sources: GOVERNMENTAL REVENUES  Property Taxes, $3,612,803, 43.10%  Sales Tax, $2,189,064,2611% Franchise Tax, $736,978,8.79% Sanitation, $841,261, 11.07%  Miscellaneous, $112,117,1.34%  Intergovernmental, $63,792,0.76% Fines, 2.47% $206,922,  Licenses &F Permits, $549,315,6.55%  10    hreag E  GENERALI FINANCIAL INFORMATION (continued)  Total revenues for the governmental funds ($8,383,026) showed an increase of 7.74% or $602,120 com- pared to the prior year ($7,780,906). The primary reasons for the increase were due to an increase in the property tax valuation from $494,621,920 in the current fiscal year to $468,560,132 in FY 2015, and in-  creases in sales taxes and building permit revenue.  Comparative Property Tax Revenue  $3,612,803  $3,367,504  $3,288,831  $3,141,923 $3,247,285  FY2016 FY2015  FY2014 FY2013 FY2012  GOVERNMENTAL EXPENDITURES  Total governmental expenditures decreased by $125,332 (1.34%) in fiscal year 2016 ($9,242,075) from 2015 ($9,367,407). The City's capital outlay decreased $364,755 in FY 2016 from FY 2015. FY2016 capi- tal outlay expenditures include one patrol vehicle and camera added ($45,962 and $5,008 respectively) along with the repair of the City Hall roof ($173,423), the replacement of the Ard Road emergency siren ($24,985) and acquisition of a litter crew truck ($24,761), an asphalt roller for the Street department ($39,999) a Toro mower for the Parks department ($72,125). In the infrastructure category, the City com- pleted street improvements in the Robinwood Addition ($391,185), Malloy Bridge Road ($196,547), Stark  Road ($97,686), Ard Road ($253,973) and South Kaufman Road ($86,291)  FY2016 GOVERNMENTALFUNDEXPEXPENDITURES  a $1,331,435 Gen. Government 14% $4,090,511 Public Safety 44% - $1,239,476 Community Services 13% a $1,009,669 Community Development 12% E $282,087 Debt Service 3% a $1,288,897 Capital Outlay 14%  14%  14%  3% 11% 14%  11    POPMLAR ANNMALI FNANCJAL REPORT FOR FISCAL  yeAR ENDED SEPTEMBER30,2016  GENERAL FINANCIAL INFORMATION (continued)  CAPITAL ASSETS Land  The City of Seagoville has $32,316,668 int the following categories of capital assets: Construction in Progress - This class of capital assets is used for costs incurred to construct or develop capital assets before it is substantially ready to be placed in service. Buildings - Includes permanent structures like City Hall, the police facility and fire station. Improvements - This class of assets is used for permanent (i.e., non-movable) improvements other than buildings that add value to land. Examples include fencing, parking lots and landscaping. Infrastructure - These are longlived capital assets that are stationary in nature and normally can be preserved for a significantly greater number of years than most capital assets. Examples include streets,  Machinery and Equipment  drainage systems, water and sewer systems.  Capital Assets 1,516,194,5%  2,715,317,8%  1,350,443,4% 233,536,1%  1,050,936,3%  Land TC Construction in Progress Buildings Himprovements Machinery: & Equipment Einfrastructure  25,450,242,79%  12    POPMLAR ANNMAL JNANCJAL REPOR7 FOR FJSCAL  YeAR ENDED SEPTEMBER30,2016  hragull  GENERAL FINANCIAL NFORMATION (continued)  LONG-TERM LIABILITIES  As oft the fiscal year end, the City had $10,837,013 in long-term liabilities compared to $9,877,046 in 2015 ($959,967 increase or 9.72%). This increase represents an increase in pension liabilities in the amount of $1,325,712 due to actuarial changes in the assumptions used to determine the City's fiscal year end pen- sion liability. The City is a member of the Texas Municipal Retirement System (TMRS) agent multiple- employer defined benefit pension plan. Based on the stated assumptions and projection of cash flows, the City's fiduciary net position and future contributions are sufficient to finance future benefit payments of current plan members. The other increase in long term liabilities was due to the note payable incurred to provide resources for the City Hall facility roof repair ($137,291). Decreases to long term liabilities were $471,903 in scheduled payments and amortization on the City's certificates of obligation debt and a re-  duction in compensated absences ($31,133), reflecting staff turnover.  Long Term Liabilities 2,187,889,20%  137,291, 1% 303,998,3%  a Certificates of Obligation : Compensated. Absences N Notes Payable Pension! Liability  8,207,835,76%  OUTSTANDINGCERTIFICATES OF OBLIGATION! BYTYPE  Gen. $1,688,028, 20.57%  Water &5 Sewer $6,519,807, 79.43%  13    POPMLAR ANNUAL FNANCJAL REPORT FOR FISCAL  YeAR ENDED SEPTEMBER30,2016  heag  GENERAL FNANGALINFORMATON (continued)  LONG-TERM LIABILITIES  DEBTPERCAPITA  FY2012 FY2013 FY2014 FY2015 FY2016  0  50  100  150  200  The City's current bond rating is A1 (Moody's). The rating recommendation reflects the stable local economy benefit- ting from the Dallas/Fort Worth location, the affordability despite low wealth levels, and management's maintenance of al low debt profile, healthy general fund balance and manageable pension burden. The rating also reflects the relatively  small tax base and moderate taxpayer concentration present.  14    hreagauil  GENERAL FUND FUND BALANCE  Fund balance is the excess of what is owned (assets) over what is owed (debts or liabilities). Because the General Fund reports only a subset of related assets (i.e., financial assets) and liabilities (i.e., those normally expected to be liquidated with current financial resources), the difference (fund balance) be- tween the two is more of a measure of liquidity. The Financial Policies of the City of Seagoville require the General Fund to maintain a minimum 60 day reserve of budgeted expenditures. The City has consist- ently exceeded this goal, as shown in the chart below. The General Fund reported an unassigned fund balance at September 30, 2016 of $3,172,548, an increase of $469,854 (17.38%) in comparison with the prior year of $2,702,694 (Governmental Funds' combining ending fund balances were $3,577,055 com- pared to FY 2015 at $2,981,708 producing a $595,347 or 19.97% increase. This increase in General Fund balance was largely generated by increases in property tax revenues due to an increase in as- sessed valuations, sanitation services reflecting community growth and increased commercial and resi- dential development enhancing licenses, permits and fees revenue. Oft the total General Fund balance of $3,335,644, $3,172,548 constitutes the unassigned fund balance, which is available for spending at the government's discretion (referred to as unassigned fund balance). Comparative days of fund balance is an indication of how many days of reserve the City has available tot fund operations. The chart below pro-  vides fund balance comparisons:  COMPARATIVEDAYS OF GENERALI FUND BALANCE  135.8  125.5  156.0  130.4  126.1  2016  2015  2014  2013  2012  GENERAL FUND EXPENDITURES  General Fund expenditures total $8,942,848 for FY 2016, a decrease of $59,739 or .66% compared with FY2015 ($9,002,587). InF FY2016, the City's capital expenditures ($1,288,897) for asset acquisitions and street improvements decreased by $364,755, compared to FY 2015 expenditure of $1,653,652. There were increases in retention pay for first responders and civilian employees with increased fringe benefit expenditures for medical and dental insurance. Other increases in expenditures can be attributed to in- creased firefighter uniform and minor equipment acquisitions, and the staffing and equipping of the two person litter crew to enhance the City's litter control efforts. Increases or decreases for major functions  are as follows:  15    hragnulle  GENERAL FUND CONTINUED GENERAL FUND EXPENDITURES  Increase  Percent (Decrease)  Major Functions General Government PublicSafety Community Services Debt Service Capital Outlay Total  Amount ofTotal over: 2015 $ 1,297,528 14.51% $ 176,411 4,079,168 45.61% 1,221,927 13.66% 45,659 1,288,897 14.41% 8,942,848 100.00% $ (59,739)  60,578 29,366 (6,998) 45,659 (364,755)  Community Development 1,009,669 11.29%  0.52%  The chart below illustrates trend data for total governmental revenue and expenditures:  Trend Analysis of Governmental Funds  Revenues and Expenditures  $7,516,200 $7,362,882 $7,322,156 $7,506,110 $8,185,205 $7,601,371 $9,367,407 $7,780,906 $9,242,075 $8,383,026 $10,000,000  FY2012 FY2013 FY2014 FY2015 FY2016  Expenditures Revenues  $0  $5,000,000  16    hragoulle  WATER AND: SEWER FUND  The City's Water and Sewer Fund has experienced steady growth and the customer base has grown to approximately 4,151 water customers and 3,862 sewer customers. The operating income on customer sales for FY20161 totaled $1,080,949 compared to last year's amount of $1,412,588. The decrease in op- erating income results from increased cost of purchases of raw water from Dallas Water Utilities, and sew-  ert treatment services provided by the North Texas Municipal Water District.  Water and sewer operations are reflected as follows:  FY2012 $3,936,099 FY2013 $3,958,272 FY2014 $4,209,035 FY2015 $4,329,104 FY2016 $4,697,193  $4,100,458 $4,196,388  $4,829,710  $5,387,850 $5,557,464  E Expenses - Revenues  17    hragalle  OTHER INFORMATION  The following charts provides al look at population trends and the top ten taxpayers of the City  Population Trend  15,800 15,600 15,400 15,200 15,000 14,800 14,600 14,400 FY2012  FY2013  FY2014  FY2015  FY2016  Percentage Percentage ofTop Ten ofTotal Taxpayers Value Value 39.45% 15.85% 10.99% 10.72% 5.53% 5.00% 3.77% 3.41% 2.79% 2.50%  2016 Assessed Assessed to Assessed Value 41,045,731 7.80% 16,488,810 3.13% 11,432,300 2.17% 11,157,140 2.12% 5,750,000 1.09% 5,200,000 0.99% 3,920,000 0.75% 3,550,000 0.67% 2,899,771 0.55% 2,600,000 0.49% $104,043,752 19.77% 100.00%  Taxpayer Name OReilly Auto Parts WalMart  Type ofE Business Distribution Retailer  YES Companies EXP2LLC Mobile Home Park ONCORI Electric Delivery Public Utility Equity Development TSCA2 202LTD Round Hilll LTDPS Polar Corp JPI MORGANCHASE TOTAL  Property Management Property Management Mobile Home Park Steel Fabrication Financial Services  Villas of Seagoville, LLP Aging Services  NEED MORE INFORMATION?  Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of Seagoville, Patrick Harvey, Director of Finance, 702 N. Hwy. 175, Seagoville, Tex-  as, 75159.  18    POPMLAR ANNMAL FNANCJAL REPORT FOR FJSCAL  YeAR ENDED SEPTEMBER 30,2016  Gragnille  I  SEAGOVILLE - RM DEPARTMENT  SEAGOVILLE DEPATMENT  SEAGOVILLE  19    POPULAR ANNUAL FJNANCJAL REPORT FOR FISCALYEAR ENDED SEPTEMBER  30,2016  hragoatle  CE OFH  HONOR  VEXAS  POLCE  POCE  Honor Dedication Sacrifice  KEEP  aV  BEAUTIFUL  e6  20    Regular Agenda Item: 6  Meeting date: (Finance)  April 17,2017  Presentation of City of Seagoville's Six Month Financial Report for Fiscal Year 2017  BACKGROUND OF ISSUE:  Patrick Harvey, Director of Finance presents the City's financial report for the first six months of  FY 2017.  INANCIALIMPACT:  N/A    fiagasle  Memo  Date: To: From: Subject:  April 11, 2017 Pat Stallings, City Manager Patrick Harvey, Director of Finance March 2017 Financial Reports  This memo accompanies the March 2017 Revenue and Expense Reports for the City of Seagoville, and highlights selected financial activities for the first six months of FY: 2017. The first six months of the fiscal year represents 50% of the total fiscal year, and this memo provides an explanation of  variances from that standard. General Fund  Revenues: General fund total revenue for the first six months of the fiscal year is above budget expectations (actual $5,994,243 VS. expected $5,726,871). Property tax revenue collection as a percentage of budget is slightly below last year (96.2% VS. 97.3%). The primary reason for this difference is due to higher collection of prior year property taxes and delinquent charges in FY 2016 compared to the current fiscal year. The dollar amount of the difference was approximately $34,000. Ido anticipate that current year property tax collections will meet budget expectations. Sales tax collections are above budget expectations for the current fiscal year (51.5% actual VS. 50.0% budget). In Franchise Fee revenue, the comparative collection trend  for the first six months of FY 2017 VS. FY 2016 appears below:  Description ONCOR TXU Gas Suddenlink Cable Telephone Republic Services  FY2017 FY2016 Increase $ 184,156 $204,440 $ (20,284)  Amount 74,187 9,821 20,705 18,379  Amount (Decrease)  84,901 19,264 37,416 26,161  (10,714) (9,443) (16,711) (7,782)  Currently, Franchise Fee revenue in total is slightly below budget expectations fiscal year to Permits & Fees are above expectations due to the City's procedural change resulting in required renewals of food health permits prior to the end of the calendar year. Therefore, many local vendors renewed their food health permits for 2017 in December 2016. The comparative trend for the first six months of FY 2017 VS. FY2016 appears below:  date (48.6% VS. 50.0%).  Page 1of16    Description Building Permits Inspection Fees Food Health Certificates Fire Department Permits All Other  FY2017 Amount  FY2016 Amount  Increase (Decrease) (92,883) (2,358) 2,834 (809)  $ 2 206,893 $ 117,367 $ 89,526  92,883 47,553 18,882 31,108  45,195 21,716 30,299  Fire Department Permits and Fees  Permits, 21,716,7%,  AllOther, 30,299,10%  Food Health Certificates, 45,195,15%  Building Permits, 206,893,68%  Total revenues for the first six months of the fiscal year are $5,994,243 or 75.1% of budget. This compares favorably to total General Fund revenues for the first six months of the previous fiscal year ($5,801,085); however the overall trend for total revenue for the current fiscal year (75.1%) is less than the overall trend for the prior fiscal year (78.0%). Expenditures: Total General Fund expenditures are below budget expectations (48.5% Streets are above expectations due to the ongoing street construction work on Riverview. Non departmental is above expectations due to the annual premium payment to TML for workers' compensation and propertylcasually insurance. The total premium paid exceeds budget expectations by $77.46. The spending trend for postage, attorney fees and contingency are also  actual VS. 50.0% expected).  above expectations.  Page 2of1 16    City Manager Directed includes the planned transfer to the Street Maintenance Fund ($262,357) to provide resources for street construction projects, and the planned transfer to the Vehicle Replacement fund ($42,000). Due to an error by the County, the City refunded an overpayment ($18,984.68) on a lien reimbursement from the County. The down payment for the acquisition of the Fire department quint vehicle is included ($72,000). It also includes the planned acquisition of Laser fiche as provided in the FY 2017 budget ($10,977.00 spent, $12,922.00 budgeted) and the  planned upgrade to the City website ($19,159.95 spent, $20,000.00 budgeted).  Water and Sewer Fund (Fund 20)  Revenues: Total Water and Sewer Fund revenues were within budget expectations (50.3% VS. 50.0%). Water sales should accelerate during the summer depending upon the weather conditions. Water and Sewer Tap Fees reflect increased development in the community. Meter Installation Fees reflect residential development activity in the City. Penalties and Interest and Expenditures: Total Water and Sewer Fund expenditures are below budget expectations  Reconnection Fees reflect activity on delinquent accounts.  (37.5% actual VS. 50.0% expected). W&S Debt Service (Fund 21)  Expenditures: Includes the semiannual interest payments on the Series 2006 bonds ($12,798.06), the Series 2008 bonds ($45,378.12) and the Series 2015 bonds ($59,806.25). The remaining expenditure is for paying agent fees. Resources for debt service are provided through  the water and sewer fund ratepayers. General Debt Service (Fund 2)  Expenditures: Includes the semiannual interest payment for the following bond issues:  2006 Bonds Capital Project Reports  15,997.57  2008 Bonds  21,365.63  General Government Capital Projects (Fund 41)  This is the first of two capital project reports providing the financial status of the projects funded by the FY 2015 bonds. lhave provided two reports for the general government capital projects: a  Financial Status report and a comparative budget VS. actual spending report.  Financial Status Report  Inflows: There are two sources of resources funding the general government capital projects (1) bond proceeds, and (2) interest earned on bond proceeds. As of March 31, 2017, the total resource inflows for the FY 2015 street projects were approximately $4,045,829.64. Outflows: In addition to the $2,329,921.75 expended on capital projects, $20,000 has been provided for financing costs for the FY 2015 bond sale. Total outflows from inception through March 31, 2017  total $2,349,921.75. Unspent funds as of March 31, 2017 are $1,647,052.53.  Capital Project Spending project has overspent its budget.  This report provides project spending to date VS. budget for each project. As of March 31,2017, no  Page 30 of16    Water and Sewer Capital Project Spending (Fund 22)  This report provides project spending to date VS. budget for each project. As of March 31, 2017, no  project has overspent its budget.  Page 4of1 16    GENERAL FUND FOR FISCAL YEAR 2016-17 AS OF 3/31/17 50.00 % OF BUDGET YEAR  SUMMARY OF REVENUES AND EXPENDITURES  LAST YEAR Year-to- Date  THIS YEAR Date  Annual Budget  %of Budget  Amended Year-to- Budget  %of Budget  Revenues: Property Taxes Sales Taxes Franchise Fees Permits & Fees Sanitation Senior Activities Fines Interest Grants Loan Proceeds Miscellaneous Total Revenues Transfers In: Expenditures: City Council City Manager City Secretary Finance Animal Control Bldg Police Planning Fire Municipal Court Library Senior Center Streets Sanitation Support Services Parks Emergency Medical Service Information Technology Human Resources Non Departmental City Hall Roof Repair City Manager Directed 4/12/2017 11:00  $3,377,800 $3,285,563 97.3% $3,768,772 $3,623,936 96.2% $2,040,040 $1,055,047 51.7% $2,178,764 $1,122,206 51.5%  $648,300 $386,575 59.6% $204,175 $307,793 150.7% $901,725 $451,173 50.0% $24,000 $17,835 74.3% $238,000 $1,500 $0 $12,548 $0 $175,000 $6,000 $7,441,540 $5,801,085 $404,904 $176,152 43.5%  $647,500 $314,784 48.6% $258,125 $304,103 117.8% $914,560 $475,749 52.0% $24,000 $18,683 77.8% $177,200 $107,590 60.7% $1,500 $0 $13,274 $0 $6,000 $10,476 174.6% $379,904 $203,752 53.6% $206,358 $103,261 50.0% $349,443 $176,641 50.5% $175,197 $80,687 46.1% $255,616 $120,444 47.1% $81,656 $29,189 35.7% $177,730 $87,552 49.3% $193,552 $90,993 47.0% $495,492 $277,614 56.0% $694,088 $298,362 43.0% $669,800 $299,071 44.7% $231,437 $85,230 36.8% $164,080 $82,040 50.0% $93,759 $45,686 48.7% $110,403 $53,524 48.5% $340,760 $230,126 67.5%  $99,617 41.9% $1,736 115.8% $8,198 136.6%  $3,442 229.5% $0  0.0% 0.0%  0.0% 0.0%  78.0% $7,976,421 $5,994,243 75.1%  $5,450 $163,193 $117,058  $2,250 41.3% $82,760 50.7% $52,730 45.0%  $9,450 $115,450 $117,382  $1,772 18.8% $85,522 74.1% $46,894 39.9%  $327,028 $162,855 49.8% $127,487 $53,708 42.1%  Code Enforcement $170,946 $80,132 46.9% Inspection/Services $202,346 $101,980 50.4%  $1,919,769 $852,295 44.4% $1,929,014 $906,627 47.0% $1,547,491 $713,960 46.1% $1,579,045 $769,902 48.8%  $65,256 $37,758 57.9% $169,648 $79,380 46.8% $171,426 $81,375 47.5% $498,883 $129,997 26.1% $682,920 $288,370 42.2% $605,424 $282,380 46.6% $226,663 $61,747 27.2% $164,080 $82,040 50.0% $96,669 $52,252 54.1% $342,835 $192,310 56.1%  $161,508  $78,591 48.7%  $190,532  $63,032 33.1%  $106,661  $52,246 49.0% $164,794  Total Expenditures $7,901,765 $3,505,556 44.4% $8,151,220 $3,949,728 48.5%  $266,179 $451,880 169.8%  $544,749 $463,294 85.0%]  Page 5of1 16    WATER AND SEWER FUND FOR FISCAL YEAR 2016-17 AS OF 3/31/17 50.00 % OF BUDGET YEAR  SUMMARY OF REVENUES AND EXPENDITURES  LAST YEAR Year-to- Date  THIS YEAR Year-to- Date  Annual Budget  %of Budget  Annual Budget  %of Budget  Revenues: Water Sales Sewer Service Penalties and Interest Pretreatment Sewer Revenue Reconnection Fees Meter Installation Online Payment Fee Interest Earnings Miscellaneous Bank and NSF Fees Water Tap Fees Sewer Tap Fees Total Revenues Expenditures: Utility Administration Water Services Sewer Services Customer Services Non Departmental Debt Service Transfer Total Expenditures Transfers Out  $2,371,804 $1,182,838 49.9% $3,117,634 $1,487,423 47.7% $2,633,248 $1,403,177 53.3% $3,120,468 $1,599,188  51.2% 62.2%  $115,000 $32,006 $35,000 $1,600 $3,500 $2,000 $450 $2,500 $4,200 $3,000  $64,676 56.2% $110,000 $20,188 63.1% $22,025 62.9% $16,250 1015.6% $3,125 89.3% $1,704 85.2% $1,184 263.1% $810 32.4% $0 $0  $68,464  $46,388 $35,000 $1,600 $4,500 $2,000 $450 $900 $0 $0  $21,809 47.0% $37,970 108.5% $4,500 281.3% $4,088 $3,063 153.2% $5,146 1143.7% $840 $3,120 $4,800  90.8%  93.3% 0.0% 0.0% 50.3% 49.5% 34.9% 34.6% 43.4% 40.0% 50.0% 37.5% 23.4%  0.0% 0.0%  $5,204,308 $2,715,977 52.2% $6,438,940 $3,240,411  $241,232  $92,478 38.3% $164,652  $81,565 $666,408 $812,362 $92,867 $158,315 $299,733  $1,498,255 $634,443 42.3% $1,908,999 $2,180,132 $944,705 43.3% $2,349,774 $248,659 $121,764 49.0% $214,119 $203,606 $159,615 78.4% $395,806 $549,100 $275,793 50.2% $599,467 $4,920,984 $2,228,799 45.3% $5,632,817 $2,111,250 $1,046,304 $243,581 23.3% $752,304  $176,152  Page 60 of 16    OTHER FUNDS: FINANCIAL SUMMARY FORI FISCAL YEAR 2016-17 ASOF3/31/17 50.00% of Budget Year FY2017  FY2016  ACTUAL FY2017 ACTUAL DATE REVENUE DATE  FY2017  YEAR-TO- ANNUAL YEAR-TO- FY2016ACTUAL ANNUAL FY2017ACTUAL  FUND #  YEAR-TO-DATE EXPENDITURE YEAR-TO-DATE  FUNDI NAME REVENUES BUDGET REVENUES EXPENDITURES BUDGET EXPENDITURES  ENTERPRISE FUNDS  ENTERPRISE FUNDS $599,467 $605,000 $82,900 SPECIAL REVENUE FUNDS  21 W&S Debt Service 22 W&S Improvements 61 Storm Water 29 Police Seizure State 30 Police Seizure Federal 32 Miscellaneous Grants 35 Recycle Revenue Fund $1,340 36 Municipal Court 38 Park Development 39 Hotel Motel Fund 42 Parkl Maintenance 43 Street Maintenance 45 Animal Shelter Vehicle Replacement 47 Fund InterAgency PS 52 Training  $275,848 $599,517 $299,832 $42,429 $400,000 $33,283 SPECIAL REVENUE FUNDS  $123,291 $39,831 $29,533 $1,025 ($1,620) $0 $3,989 $15,656  $118,157 $240,032 $48,775 $858 $1,369 $635 $6,342 $11,742  $82,800 $34,957 $623 $2,550 $3,274 $500 $7,500 $3,802 $24,000 $19,111 $2,000 $120,100 $120,000 $1,500 $1,705 $44,500 $42,000 $3,000  $880 $3,886 $15,656  $2,777 $500 $20,366 $24,000  $56,500  $1,977 $59,264 $2,368 DEBT SERVICEFUND CAPITAL PROJECTS $2,743  $4,525  $3,000  $1,066  $5,000 DEBT SERVICE FUND $192,198 CAPITAL PROJECTS  2 General Debt Service $231,171 $192,219 $187,767  $41,085  $37,363 $60,195  FY2 2015 Street 41 Projects  $2,000 $36,716  $264,614 $1,774,815  Page 7 of1 16    City of Seagoville March 2017  General Government Capital Project Financial Status  Beginning Balance Add: Bond Proceeds Refund of Bond Fees Interest Total Inflows Less: Bond Fees Total Outflows Available Funds  $  4,000,000.00 33,281.72 12,547.92  4,045,829.64  20,000.00 2,329,921.75  Capital Project Spending To Date  2,349,921.75 1 1,695,907.89  Remaining Project Allocation Unallocated Funds Available  1,647,052.53 48,855.36  Page 8 of 16    Cityo of Seagoville March 2017  General Government Capital Project Spending  PROJECT TODATE 29,998.07 72,974.68 160,071.00 894.73 1,789.48 19,340.95 10,779.06 20,000.00 593,966.95 414,424.67 391,185.04 70,000.00 61,510.00 65,037.00 97,685.90 253,973.30 86,290.92  ADJUSTED SPENDING BUDGET 537,000.00 162,000.00 136,000.00 178,000.00 25,000.00 25,000.00 25,000.00  DESCRIPTION  BUDGET ADJUSTMENTS  REMAINDER  ONGOING PROJECTS  ELIZABETH/TUNNEL WOODHAVENADDITION LASATER/SIMONDS CONCRETE REPAIR BOWERS/ELMO/SEAGO SIDEWALKS SIGNS ANDI MARKINGS BONDFEES SHADYLANE CATHERINE LANE ROBINWOOD, ADDITION MALLOYE BRIDGE- CRESTVIEW TOROSS MALLOYE BRIDGE- COBBA ROAD TOR PARSONS SLOUGH MALLOY BRIDGE- ROSS TOLEVEE STARK ARD ROAD S. KAUFMAN- DALLAS COUNTYLINE TOEASTCITY LIMIT TOTAL  (2) 537,000.00 750,000.00 (2) 162,000.00  507,001.93 801,925.82 1,929.00 135,105.27 176,210.52 5,659.05 14,220.94 5,000.00  124,900.50 (1) 874,900.50  SHADYBROOK (700-800BLOCKS) (2) 136,000.00  (2) 178,000.00 25,000.00 25,000.00 25,000.00  COMPLETEDPROECTS  1,838,000.00  124,900.50 1,962,900.50 2,349,921.75  1,647,052.53  (1) Includes Council approvedo contract of $799,900.50 and consultant agreement with BSM of $75,000( (task 005)  2) Noe expendituresi int thef first sixr months ofFY2 2017 CIP 90-1525-00-00: account balance Completed Projects  Page 9of16    City of Seagoville W&S Fund Capital Project Spending Mar 2017  PROJECT  ADJUSTED SPENDING  BUDGET ADJUSTMENTS BUDGET  TODATE REMAINDER  Project Elizabeth/Tunnel Woodhaven Waterl Improvements Kleberg Road Water Improvements Highway 175 Water linel Improvements  160,000.00 400,000.00 91,000.00 240,000.00  31,000.00 191,000.00 187,370.20  3,629.80 118,972.95 (385.00)  400,000.00 281,027.05 7,775.00  (83,225.00)  8,160.00  (204,376.00) 35,624.00 35,624.00  TOTAL  634,399.00 512,181.25  122,217.75  Page 10of16    YTD General Fund Revenues 2nd Quarter, FY 2017 Total $5,994,243 AlI Other, $772,351,13%  Sanitation, $475,749,89  Sales Taxes, $1,122,206,19%  Property' Taxes, $3,623,936,60%  YTD General Fund Expenditures 2nd Quarter FY 2017 Total $3,949,728  $230,126  Non departmental Community Development Community Services Public Safety General Government  $593,164 $555,498 $466/406  $2,104,534  $0 $500,000,  homeameomeg,  $2,500,000  General Government Human Resources and Finance Community Development Community Services Public Safety  City Council, City Manager, City Secretary, Information Technology, Building Services, Code Enforcement, Streets, Parks, Planning Municipal Court, Library, Senior Center, Sanitation Police, Fire, Ambulance, Support Services, Animal Control  Page 11 of16    Year to Date Revenue Comparison  General Fund  $6,300,000 $5,950,000 $5,600,000 $5,250,000  $5,994,243  $5,726,871  Budget Estimate  Actual  Year to Date Expenditure Comparison  General Fund  Actual  $3,949,728  Budget  $4,075,610  $3,500,000  $4,000,000  $4,500,000  Page 12 of16    CITY henge OPPOR  Sales & Use Tax Monthly Summary General Fund March, 2017 History by Month FY15-16  Inc/(Dec) From Last Year  Month October November December January February March April May June July August September  FY14-15  FY16-17  Percent +l- 8.3% 3.8% -18.4% 12.9% 7.4% 11.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 4.4%  $ 107,003.12 $ 108,304.81 $ 117,255.97 $ 8,951.17 $ 124,981.98 $ 134,211.07 $ 139,335.95 $ 5,124.88 111,677.33 $ 107,679.72 $ 87,836.00 $ (19,843.72) 103,452.34 $ 106,634.86 $ 120,436.32 $ 13,801.47 146,386.16 $ 155,594.11 $ 167,079.94 $ 11,485.83 85,928.29 $ 101,380.53 $ 113,468.05 $ 12,087.52  99,756.27 $ 107,966.73 $ $ 141,681.14 $ 141,751.32 $ $ 100,302.58 $ 111,825.38 $ 5 106,340.37 $ 114,616.88 $ 128,849.58 $ 139,302.65 $ 109,082.88 $ 118,827.00 $  $ $ $ $ $ $  Total General Fund $ 1,365,442.01 $ 1,448,095.02 $ 745,412.21 $ 31,607.13  Actual to Budget  GF Budget FY 2017 Target tol Budget Actual to Budget Amount Over/(Under) Percent +- September 30 Forecast  $ 1,441,176  PERCENT YTD AMOUNTYTD 50.00% $ 720,588.00 51.72%  $ 745,412.21 $ 24,824.21 1.72%  OVER/UNDER)  %+1-  $ 1,512,216 $  71,040 4.9%  Actual to Actual FY15-16  Inc/(Dec) From! Last Year  FY14-15  FY16-17  Percent +/- 4.4%  Year to Date  679,429.21 $ 713,805.08 $ 745,412.21 $ 31,607.13  Total Sales Tax & Distribution  General Fund  PTR  4B  Total  This Month Year to Date  $ 113,468.05 $ 56,734.02 $ 56,734.01 $ 226,936.09 745,412.21 $ 372,706.11 $ 372,706.10 $ 1,490,824.42  NOTE: SALES TAXI IS RECEIVED, FROM THE STATE TWO MONTHS. AFTER THE ACTUAL SALE DATE.  Page 13of1 16    General Fund Sales Tax Comparison  $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0  -+-FY2015 -FY2016 -FY2017  OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT  FY2015  FY2016  FY2017  OCT NOV DEC JAN FEB MAR  107,003.12 108,304.81 117,255.97 124,981.98 134,211.07 139,335.95 111,677.33 107,679.72 87,836.00 103,452.34 106,634.86 120,436.32 146,386.16 155,594.11 167,079.94 85,928.29 101,380.53 113,468.05  Page 140 of16    Fiscal Year to Date Comparison - Sales Tax  $800,000  $700,000  $600,000  a  FY2015  FY2016  FY2017  Average  Three Year Average  FY2015  FY2016  FY2017  Fiscal Year To Date  679,429.21 713,805.08 745,412.21 712,882.17  Page 15of16    Water Revenue as a % of Budget 50% of the Fiscal Year  FY2017  47.7%  FY2016  49.9%  FY2015  47.6%  40.0%  50.0%  Sewer Revenue as a % of Budget 50% of the Fiscal Year  60.00%  54.10%  53.30%  51.20%  50.00%  40.00%  FY2015  FY2016  FY2017  Page 16of16    Regular Agenda Item: 7  Meeting Date:  April 17,2017  Police Chief to update City Council on pending legislation regarding Distracted Driving and  Use ofHandheld. Electronic Communication Devices (Police)  ITEM DESCRIPTION:  Council Update on House Bill 62 which deals with Distracted Driving and the use ofHandheld  Electronic Communication Devices. Text as provided TML Legislative Update-  H.B. 62 (Craddick) - Cell Phone Ban: would: (1) require driver education training to include information on the effect of using a wireless communication device or engaging in other actions that may distract a driver; (2) increase the penalty for a person younger than 18 years of age who uses a wireless communications device while driving in certain circumstances; (3) with certain exceptions, prohibit a driver from using a wireless communication device to read, write, or send an electronic message while operating a motor vehicle unless the vehicle is stopped; (4) prohibit aj peace officer who stops a vehicle for an alleged violation of( (3), above, from taking possession of or inspecting the device unless authorized by state law; and (5) prohibit the assignment of points under the Driver Responsibility Program when a person is convicted of texting while  driving.  BACKGROUND OF ISSUE: Texas Municipal League....  According to Scott Houston, Deputy Executive Director and General Counsel htp/ww.capitolsiatwPlloupActiomsapxlesertS-85RABII-HB62 It's Senate companion bill, SB: 31, was voted from the Senate Committee and placed on the Atp/www.captolsale.EkIILgOhuPActonsapxlessesSSRABIE-SBI  "HB 62 has passed the House and gone over to the Senate: Senate floor calendar, but was then removed:  That may mean the Senate will just use the House bill instead, or it may mean that the infighting between the Senate and the House are holding it up. Also, the governor would typically veto the bill ifit passed. The recent bus tragedy may mean he won'tt this time, though."  INANCIALIMPACT: RECOMMENDATION: EXHIBITS:    Regular Agenda Item: 8  Meeting Date:  April 17,2017  Receive Councilmember Reports/ Items of Community Interest  ITEM DESCRIPTION  Section 551.0415 of the Texas Government Code authorizes a quorum of the governing body of ai municipality or county to receive reports about items of community interest during a meeting without having given notice of the subject of the report if no action is taken. Section 551.0415  defines an "item ofcommunity interest" toi include: (I)expressions ofthanks, congratulations, or condolence; (2)information regarding holiday schedules;  (3)anl honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in status ofa a person's public office or public employment is not an honorary or salutary recognition (4)areminder about an upcoming event organized or sponsored by the governing (5)information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended ori is scheduled to be attended by ai member ofthe governing body or an official or (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting oft the  forj purposes oft this subdivision;  body;  employee of the political subdivision; and  agenda.    Regular Agenda Item: 9  Meeting Date: Future. Agenda Items ITEM DESCRIPTION:  April17,2017  Council to provide direction to staff regarding future agenda items. These items will not be  discussed and no action will be taken at this meeting.