BOROUGH OF GETTYSBURG TROXELL COUNCILCHAMBERS 591 EAST: HIGH STREET, GETTYSBURG,PA 17325 COUNCIL WORK SESSION. MINUTES  JANUARY 22, 2024  President Matthew Moon called the meeting to order at 7:00 PM with the following Councilors present: Vice-President Judith Butterfield, Ms. Patricia Lawson, Mr. Christopher Berger, Mr. Chad-Alan Carr, Ms. Alisha Sanders, and Mr. Peter Bales. Staff present included: Mayor Rita Frealing; Borough Manager Charles Gable; Borough Secretary Sara Stull; Borough Solicitor Harold Eastman, Barley Snyder; Police Chief Robert Glenny; Planning Director John Whitmore; Coordinator of Historic and Environmental Preservation Debra English; Code Compliance Officer Peter Griffioen; Parking Manager Rebecca Fissel; Public Works Director) Robert  Harbaugh, and Chad Clabaugh, Borough Engineer, C.S S. Davidson, Inc.  Others presentincluded: Jill Sellers, President ofMain Street Gettysburg; Attorney Richard Thrasher of Puhl & Thrasher, 220 Baltimore Street, representing the Adams County Library, 140 Baltimore Street; Dorothy Puhl, Mary Sue Cline and Brandt Ensor also representing the Adams County Library; Brian Hodges, 137 Ridge Avenue and owner ofThe Brafferton Inn, 44 York Street; Linda Atiyeh, owner of The Upper Crust, 26 York Street; Nancie Gudmestad, owner of Shriver House, 309] Baltimore Street; Sharon Monahan, 114 West] Broadway; Darlene Brown, 355 West High Street and Thakor Patel, owner of the President Inn and Suites, 606 York Street. Representing the press was Jim Hale with the Getfysburg Times; and filming by Community Media-ACCTV.  President Matthew Moon announced an executive session of the Borough Council was conducted immediately following the adjournment oft the January 8, 2024 general business meeting  consistent with section 708(a)(1) and section 708(a)(5) oft the Sunshine Act.  Special Presentation  Adams County Library System - Zoning Text Amendment Request  Attorney Richard Thrasher ofPuhl &' Thrasher, 220 Baltimore Street, representing the Adams County Library, 140 Baltimore Street said that the library would like to purchase property at the United Lutheran Seminary to build a new library. They would relocate from the current location on Baltimore Street and offer that property for sale. He said that the problem is that the current Borough Zoning Ordinance does not allow for a stand-alone library as aj permitted use in the Institutional Zoning District. They are asking Council to consider amending the Zoning Ordinance to allow for stand-alone libraries. Attorney Thrasher said that the sale cannot proceed unless the proper zoning is obtained and noted that the agreement for the property only runs through May. He noted that he met with the Borough Planning Commission and they seemed receptive of the project. Borough Solicitor Harold Eastman explained the process that would need to take place noting that amending the ordinance would take approximately three months and would be faster than the process needed for a zoning variance. He said that it would be almost impossible to fulfill the  Council' Work Sessionl Minutes January 22, 2024 Page 1of5    legal requirements of a variance under state law. The Municipal Planning Code also requires that the Adams County Planning Office and the Borough Planning Commission are: notified.  After council discussion! President Matthew Moon said that the consensus was toj place this ont the upcoming Borough Council meeting agenda on February 12th and authorize Solicitor Eastman  tol begin the process and set a public hearing as required.  Public Comment (Restricted toi items appearing on the agenda -1 not tabled items)  Nancie Gudmestad, owner of Shriver House, 309 Baltimore Street expressed her concerns regarding the proposed changes to the Parking Ordinance related to bus parking and stated that she had provided parking for her business for twenty-eight years without any problems. She asked that the Borough Council consider only making changes to the streets that need  loading/unloading for buses such as on Baltimore and York Streets. restaurants to the current Parking Ordinance to allow for bus parking.  Linda Atiyeh, owner ofThe Upper Crust, 26 York Street ask that Borough Council add  Current and Old Business  1. H:0 Grant Denials - GILI Phase B1/B2 Funding Strategies  Manager Gable gave an overview oft the GIL progress and funding that was applied for and what was received since this] project began in 2012 (see attached). He said that there are three options for the Borough to consider as follows: he and Engineer Clabaugh met with the Adams County Office of Planning and Development to discuss changes to the current Community Development Block Grant (CDBG) application andi make changes to the current commitment that would allow the Borough some timet to meet the deadlines by DCED and also to apply for other funding; thel Borough could borrow the funds for the project noting that the Pennsylvania Infrastructure Bank (PIB) Loan or the PA Infrastructure Investment Authority (PennVEST) would be options; or use the American  Rescue Plan Act (ARPA) funds.  Engineer Clabaugh gave a report on the funding strategy and the donations and grants that were applied for and either received or denied (see attached). He said that the total construction cost is $1.35. million dollars. Phase A has been completed which includes the blue bridge by Foursquare Gospel Church on West Middle Street to the Gettysburg Post Office on Buford Avenue. The next portion to complete is Phase B which includes all of Racehorse Alley and a portion of North Washington Street down to Constitution Avenue. He said that this portion of the project is over $300 million dollars. The utilities must be completed first before the curb and sidewalks can be completed. The first section would be to repair the old masonry arch chamber from the 1800s that is failing which is located on Chambersburg Street. To correct this a new water pipe will need to be  placed down Washington Street.  Engineer Clabaugh reviewed the funding strategy and said that the Borough has been unsuccessful for a few years in obtaining some of the grants and noted that the current unfunded balance for the project is $670,000. He pointed out that the deadline for the 2021 and 2022 CDBG  Council' Work Session! Minutes January 22,2024 Page 2of5    funds is the spring of 2025, and that the PA Department of Conservation and Natural Resources (DCNR) deadline is at the end of 2025. If the Borough does not meet these deadlines to use the  funds then the money will need to be returned.  President Matthew Moon said that further discussion will occur as more information is received regarding the funding, project schedule, and which option the Borough plans to choose.  2. PBS2 2020-08  Code Enforcement Ticketing  Manager Gable gave a brief overview of the need for developing an ordinance to address the property maintenance code and other violations throughout the municipality. He noted that an analysis was conducted in 2020 regarding a code enforcement ticketing procedure and found that it would reduce the cost of overall Borough Code Enforcement activities, transfer the burden of violation costs from all taxpayers/residents to only those in violation, incentivizes compliance, and  isam monthly savings for the Borough. program and the procedures (see attached). compliance for property violations.  Code Compliance Officer Griffioen gave an explanation of the Ticketing Ordinance Planning Director Whitmore said that this will bel beneficial for their department to provide After council discussion President Matthew Moon said that the consensus was to place this on the upcoming Borough Council meeting agenda on February 12th to instruct Solicitor Eastman to  begin the process toj prepare a Ticketing Ordinance.  New Business  2024 Fee Resolution Amendments /House-Keeping Items  a. Towing Fees  Section 16. c.1. Section 16.c.2.  Chief Glenny said that some of the towing vendors asked that the Borough increase the towing fees stating that the current rates are too low. He noted that there are three current vendors that thel Borough uses. The Chiefrequested for the following rates to bei increased: non-crash towing ofd disabled vehicle from $125.001 to $225.00; towing of vehicle involved in a crash from $175.001 for the first hour and $125.00 for each additional hour to $325.00; storage of motor vehicle reduce from $110.00 to $75.00 per day; and to add a drop fee of$100.00 which occurs when the tow truck arrives  but is not needed.  Some Council members expressed their concern about increasing these fees and that it may President Matthew Moon asked for a consensus of Council whether to change or keep the current fees. The consensus was as follows: non-crash towing of disabled vehicle $175.00; towing  cause a hardship for some people.  Council Work Sessionl Minutes January 22,2024 Page3of5    ofv vehicle involvedi in a crash $325.001 for the first hour and $125.00: for each additional hour; storage ofmotor vehicle $110.00 per day; and to add a drop fee of$100.001 which occurs when thet tow truck  arrives but is not needed.  b. Parking Fees  Section 15. a. 2. Section 15. a. 8. Section 15. a. 9. Section 15. a. 10. Section 15. a. 11. Section 15. a. 12. Section 15.a. 13. Section 15. a. 14. Section 15.h. 1. Section 15.h.2.  Parking Manager Fissel said that there are: no changes to the current hourly parking fees but the daily rates were increased in sections Section 15. a. 2, Section 15. a. 8, Section 15. a. 9, Section 15. a. 10, Section 15. a. 11, Section 15. a. 12, Section 15. a. 13, Section 15. a. 14, Section 15.h. 1, Current Resolution: an hourly rate of Two ($2.00) Dollars with a maximum rate of Twenty ($20.00) Dollars per day for electric car charging stations if paid at KIOSKS; a one (1) day guest/visitor rate of Twelve ($12.00) Dollars; a two (2) day guest/visitor rate of Twenty-Four ($24.00). Dollars; a three (3) day guest/visitor rate ofThirty-Six ($36.00). Dollars; a four (4) day guest/visitor rate of Forty-Eight ($48.00) Dollars; a five (5) day guest/visitor rate of Sixty ($60.00)Dollars; a six (6) day guest/visitor rate of Seventy-Two ($72.00) Dollars; and a seven Amended Resolution: An hourly rate ofTwo ($2.00) Dollars with a maximum rate ofTwenty-Eight ($28.00) Dollars per day for electric car charging stations if paid at KIOSKS; a one (1) day guest/visitor rate ofE Eighteen ($18.00)Dollars; atwo (2) day guest/visitor rate ofThirty-Six ($36.00) Dollars; ai three (3) day guest/visitor rate of] Fifty-Four ($54.00) Dollars; a four (4) day guest/visitor rate of Seventy-Two ($72.00)Dollars; a five (5) day guest/visitor rate ofl Ninety ($90.00)Dollars; a six (6) day guest/visitor rate of One-Hundred Eight ($108.00) Dollars; and a seven (7) day  and Section 15.h. 2 as follows:  (7)day guest/visitor rate of Eighty-Four ($84.00) Dollars.  guest/visitor rate of One-Hundred Twenty-Six ($126.00)Dollars.  Parking Manager Fissel also said that the language needs to be amended in the temporary parking for construction Section 15. h. 1 and Section 15.h.2 2 to read from daily rate to weekly rate. President Matthew Moon asked that the amended resolution be placed on the February President Matthew Moon announced that he will begin to form a large working group to discuss the Sign Ordinance and a small group to discuss the Bus Parking Pilot Program, and have  Council agenda for approval.  these items added to the Council's 2024 Legislative Priorities.  Council Work Sessionl Minutes January 22,2024 Page 4of5    Public Comment (Open to items currently tabled or not listed on the agenda)  Sharon Monahan, 114 West Broadway said that past Councilors have gone to Harrisburg and Washington DC to discuss with the legislators thei funding issues that the Borough of Gettysburg are faced with, and said that it might be helpful for members to consider doing this.  Brian Hodges, 137 Ridge Avenue and owner of The Brafferton Inn, 44 York Street suggested that Council allow citizens to have a dialogue throughout the work session meetings and not only during the public comment period. He also expressed concern about the Shade Tree Commission planting trees without notifying the home owners, and people walking dogs in the  downtown area are not cleaning up after their dogs.  Code Compliance Officer Griffioen said that last year he attached a dog waste dispenser on a trash receptacle on Lincoln Square and has three more yet to place in other areas. He plans to  complete this in the near future. Adjournment  President Matthew Moon dismissed the meeting at 9:00 PM to an executive session.  Respectfully submitted, OBaa dostill  Sara L. Stull Borough Secretary  Council Work Session/ Minutes January 22, 2024 Page5of5    (8) H20 Grant Denials  a. GIL Phase B1/B2 Funding Strategies  I. II.  Introduction Project Scope III. Project Budget  Gable Clabaugh Clabaugh  a. GIL Phase B1/B2 Map b. Grants Applied for to Fund Project a. North Washington Street Segment a. Total Cost b. CDBG Portion of Total Cost Deadline to use Grant Funds C2P2 i. CDBG  IV. Funding Alternatives (Options)  Gable  a. Delay project to allow time to apply for more grant funding Pivot use of CDBG funds to other curb ramp projects  (ifa approved by DCED)  b. Borrow money (PennVEST, PIB Loan, or other)  - Would include, greater cost share between partners  (Borough, GMA, GBSWA) Use accumulated Capital Reserve Funds    Gettysburg BrickPavers  1 NORTH  Sharet theT TrallSign Paver  Proposed Bench( (2)yp.) CSr Ralliroad ump  Friendly.LED)TYP  Paver Depressedo Curs  BrickPavers  Shrub()yp.)  Parkingat Hub wy  Shareti theR Roads Sign Reinforcedc ADAC Compliant Curb  E Horse Alle Proposed Parkings Spaces (4)  Share thel TrallSign  Parking Meter (4)(YP.) Share theR Road Sign C.S.Davidson, Inc.)  (2)(yp.)  Paver  GETTYSBURG INNERI LOOP PHASE B2  APRIL9,2 2021  Excellencel inChilE Engineering BOROUGH OFC GETTYSBURG, ADAMS COUNTY    Gettysburg College Campus Brick Pavers  Pipe to Stevens Run  1 NORTH  Approximate Location of Storm Pipe Replacement Red Concrete Trail  Share the Trail Sign Relocate WaterLine Piano Key Crosswalk Gettysburg Innerloop Phase C (Future)  Reinforced Concrete/Sidewalk:  CSI Raliroad Push Button on Pole (2)(Typ.) Proposed Curb Bump to Shorten Crossing Distance  Raliroad  St.  Pole Mounted Flashing' Warning Device (2)(Typ.) Small Tree or Shrub (9)(Typ.) Brick Strip  Red Concrete Trail  Brick Pavers  Green Stormwater Tree Boxes or Shrubs Where Appropriate (9) (Typ.)  iller  Share the Trail Sign  Gettysburg Innerloop Phase A (Complete) 1INCH=25FT MAY 19, 2023  Reinforced Concrete Different Color  GETTYSBURG INNER LOOP PHASE B (N. Washington Street) BOROUGH OF GETTYSBURG, ADAMS COUNTY  CS.DAVIDSON, INC. ENGINEERING/ AE BETTER COMMUNITY  K2JOCA/DLS-16-3    Gettysburg Borough Program Year Agency DCED/CFA H20Small H20large Adams CountyA ARPAR Recovery Funds 2023 DCED Greenways, Trails, andR Recreation Program (GTRP- CFA) Transportation/ Alternative Funds/TA) PCCD Local Law Enforcement AssistanceG Grant DEP 902 Municipal Recycling ProgramG Grant USDOT RebuildingA American! Infrastructurev withs Sustainabilitya andE Equity(RAISE) $7,329,198 PAOOB Redevelopment Assistance CapitalP Program (RACP) PennDOT MultiModalT Transportation Fund (MTF) Grant 2022 PennDOT DCED TransportationA ommonwealthF Alternative Funds/TA) MTFGrant DCED Greenways, Trails, andR Recreation Program (GTRP-CFA) NFWF Chesapeake BayP Pennsylvania Local FEMA Non-Profits SecurityG Grant Program NSGP) JSDOL RebuicingA American Infrastructure witalnablivandE AISEL USDOT RebuildingA Americanl Infrastructure with Sustainability: quity RAISE $7,329,198 2021 NFWF Chesapeake BayP Pennsylvanial Local Government DCNR MultiModalT CommunityC ConservationP PartnershipsP Program (C2P2) TransportationF Fund (MTF)G Grant DCNR Community ConservationP Partnerships Program (C2P2) 2020 DCED Greenways, Trails, andR Recreation Program GTRP- CFA) AC Adams CountyP Parks, Recreation& Greenspace uniisseT andE ReroVerVIFAIRI NFWF ChesapeakeB BayP Pennsylvanial Local Sovernment DCNR Communityo ConservationP Partnershipsp Program/C2P2) 2019 DCED Greenways, Trails,and RecreationP Program GTRP-CFA) PennDOT MultiModal Transportation Fund (MTF/Grant FHWA Federall LandsA Access Program (FLAP) DCNR ParkRehabiltationk Development Program 2018 ACCF HoffmanT Trust 2017 ACCF HoffmanT Trust 2016 PEMA Declaration# #4267- Winters Stormk Jonas AC Adamsc CountyP Parks, Recreationa &Greenspace DCNR Community ConservationP Partnerships 2015 PennDOT Transportation/ AlternativesP Program(TAP) PennDOT Congestion, Mitigation, andAirQ QualityP Program( (CMAQ) PSATS InternshipP Program DCED Governor's Centert for Local Government Services 2014 CBT Greens Street Program PennDOT Act8 89 DCED Keystone 2013 DCNR Community 2012 PennDOT Pennsylvania DCED eystone Program Agency Year 2021 USTD  GrantA Application History 2011-2023  AmountA Applied For Amount Awarded Improvement $499,995 1,804,000 $250,000 $138,000 $126,5 $1,500,000 $168,5  Capital PlanProject#  NameofGrant  Purpose Gettysburg Innerl Loop- Phase B1/B2 (variouss stormw water, ands publics safety,a streetscapec Municipal Building Security Upgrades CIP4 430-01 PublicV WorksE Equipment (leafy VAcuum Truck) CIP439-04 GatewayC CIP465-01 Gettysburg Visitors Center CIP454-05 Gettysburglnner! Loop- PhaseB B1/B2 6-01A Culps Runs StreamR Restoration Barricades Gateway Connectivityp Proiect ysburg Gateway ConnectivityP Project P436-9 01A Culps Runs Stream Restoration $252,5 CIP454-06 Gettysburgi inner Loop- PhaseB2 CIP454-06 Gettysburgl Innerl Loop- PhaseB2 Rerovervf lromcovD-DPancem CIP436-0 01A CulpsR Runs Restora CIP454-06 Gettysburg Inner Loop- PhaseB2. CIP439-04 Gettysburg Gateway Connectivityp Project PML GARAS Small Playground Rebuild N/A GIL- Gettysburg Stations SpurR Right-of-Way  168,  59,0 250,0 $25,000 $25,0 $106,259 5180,625 245,240 25,980 25,98 $8,000 $8,000  PennDOT  $10,000 $10,000 N/A BiserF Fitness Trail Relocation $36,566 $36,566 N/A Disaster Recovery $19,846 $19,846 N/A GILPhaseA A2M Funds: 2015D DCNRGrant $250,000 $250,000 N/A GILP PhaseA A2 $334,263 $334,263 N/A GILF PhaseA A2 $1,464,973 $1,464,973 $2,000 2,000 N/A Summer! Intern $69,600 $69,600 N/A Earlyl InterventionP Program! (EIP): Phase!l $47/262 47,2 GILF Phase A1 $191,517 Steinwehr Avenuel UtilityP Pole Relocation $140,000 Elm Street Program 746.00 venuel evitalization $32,805 Master $2,500,000 000 Steinwehr ation Project hase $400,000 Elms 542,618,982 $11,058,290 Amount Amount Improvement Capital Purpose AppliedFor Awarded PlanProject# $0 $28,001 N/A ofliquidFuelsF FundsbyPandemic $3,164,678  Grant Grant geram/FIAP) PartnershipsP Program(C2P2) Transportation'l Initiative PCTI) Namec ofGrant( (Non-Competitive ARPAR RelatedFunds) 2021 (ARPA)  2023 USTD AmericanR Rescue PlanA Actof2021 (ARPA)- Adams CountyA Appropriation  $0 $3,136,677 N/A Financial rom COVID-19F    N. Washington Street - GIL Phase B2B - Storm Pipe - Waterline  Funding Strategy  Construction Costs Storm Line Water Line Curb and Sidewalk (CDBG) Road Paving Misc. (Including Utilty Pole and CSX)  $325,000.00 $375,000.00 $325,000.00 $175,000.00 50,000.00  Contract Admin/Inspection/Management > 100,000.00  Total Construction Cost $ 1,350,000  Available Funds  running balance $900,000.00 $850,000.00 $770,000.00 $670,000.00 $670,000.00  CDBG (2021, 2022) Pella Gettysburg Borough GBSWA  $ 250,000 $1,100,000.00  DCNR C2P2 (after $52,000 used for design) $ 200,000  $ 50,000 $ 80,000 $ 100,000  Current Unfunded Balance  238347100Project Management/Grants/2024-1-22 Funding Strategy N. Washington Street- GIL Phase B    Donations/Grants for GILI Phase B  01-22-2024  Used for Design Chesapeake Bay7 Trust funded GILI B1 environmental engineering HABPI Adams Co. Community Foundation Adams County Parks Recreation: and Greens Space Wellspan Health Destination Gettysburg Union Hotel Adams County Community Foundation, applied for herein Secured for Construction DCNR C2P2 CDBG( (2021 and: 2022) Pella Denied: H20/ ARPA  $ 47,262 $ 33,000 $ 17,500 $ 25,000 $ 25,000 $ 1,000 1,000 30,000 $ 252,500 260,000 $ 50,000 $ 250,000 $ 900,000 $ 250,000  Adams County Response and Recovery DCED/CFAL greenways trails and recreation program  KAA2DOPORCMaenememtGamtsma122 GILG Grants    Ticketing Ordinance Procedures  Step 1. Issue Notice of Violation  Guidance Include property address, statement of violations, maximum time frame tot take corrective action and amount of See Section 3 (B) for methods of statement of violation(s), maximum time framei for compliance, and amount of fine ordinance may provide that only one Violation Ticketi is issued; if the issue is not resolved at the ticketing stage a code citation may be issued in under the Property Maintenance Code  Form Form T-1 Notice of Violation  fine service  2. Serve Notice of Violation  3. Issue Violation Ticket Include property address,  Form T-2 Violation Ticket  4. Issue Second' Violation Depending on municipality, the  Ticket (ifi necessary)  5. Issue Third Violation Ticket (if necessary) 6. Schedule appeal and isr requested) 7. Issue code citation under Property Maintenance Code if issue is not resolved  Hearing is scheduled; ruling on Form T-3 after hearing See procedures fori issuance of code citation (Property Maintenance Code Procedures)  hold hearing (if appeal appeal shall occur within 5 days Letter Notifying Owner of  Appeal Date