BOROUGH OF GETTYSBURG TROXELL COUNCIL CHAMBERS 59 EAST HIGH STREET, GETTYSBURG, PA 17325 COUNCIL BUSINESS MEETING MINUTES  MAY13,2024  President Matthew Moon called the meeting to order at 7:00 PM with the following Councilors present: Vice-President Judith Butterfield, Ms. Patricia Lawson, Mr. Christopher Berger, Ms. Alisha Sanders, and Mr. Peter Bales. Mr. Chad-Alan Carr was absent. Staff present included: Mayor Rita Frealing; Borough Manager Charles Gable; Borough Secretary Sara Stull; Borough Solicitor) Harold Eastman, Barley Snyder; Police ChiefRobert Glenny; Planning Director John Whitmore; Coordinator ofHistoric and Environmental Preservation Debra English; Planning Assistant Karen Mesher; Parking Manager Rebecca Fissel; Public Works Director Robert  Harbaugh; and Chad Clabaugh, Borough Engineer, C. S. Davidson, Inc.  Others present included: Jill Sellers, President of Main Street Gettysburg; Mary Sue Cline, Erica Duffy and Miranda Wisor, all representing the Adams County Library, 140 Baltimore Street. Representing the press was Richard Franki with the Gettysburg Times; and filming by  Community Media-ACCTV.  President Matthew Moon announced an executive session of the Borough Council oft the Borough of Gettysburg was conducted immediately following the adjournment of the April 22, 2024: monthly work session of the Borough Council consistent with section 708(a)(1) and section  708(a)(5)oft the Sunshine Act.  President Matthew Moon announced an executive session will be conducted immediately following the adjournment of this evening's monthly general business meeting consistent with section 708(a)(1) and section 708(a)(5) of the Sunshine Act for the following purposes: (1) to provide information and to discuss matters of employment, the terms and conditions of employment and the evaluation of performance of current Borough employees; and (2) to review and discuss matters ofBorough business which, ifconducted inj public, could lead to the disclosure  ofinformation or matters of confidentiality protected by law.  Moved Ms. Lawson seconded Mr. Berger to approve the May 13, 2024 agenda as Moved Mr. Bales seconded Ms. Lawson to approve minutes of the Council Meeting of April 8, 2024 and the Council Work Session on April 22, 2024 as presented. Motion  presented. Motion carried unanimously.  carried unanimously. Special Presentation  Mayor Frealing presented a proclamation to Sergeant Larry Weikert, retired on April 12,  2024 after 35 years ofs service. Council Business Meeting Minutes May 13,2024 Page 1of10    President Matthew Moon added that in addition to Sergeant Weikert's service to the Borough of Gettysburg as a Code Enforcement Officer and Police Officer, he also served with the Gettysburg Fire Department including being chief for twelve years. He thanked Sergeant Weikert for his service and said that the service hel has given to the community is invaluable.  Public Comment (Restricted to Items on the Agenda)  There was no public comment.  Current and Old Business  Department of] anming/Zoning/Code Enforcement  Planning Director John Whitmore gave the following report: the Planning Commission will meet on Monday, May 20th at 7:00 PM and they will review the Gettysgo/fProject Subdivision and Land Development Plan, and Spectra Kote will present their plan that will be reviewed in June; the Zoning Hearing Board will meet on May 22nd at 7:001 PM and they will be discussing the Welcome Center Project; they are finalizing the draft Zoning Ordinance and plan toj provide it to the public later this week; he will present the draft Sign Ordinance to HARB on May 15th, which has been going through the review process; and he has been working with Adams County in regards to the ownership change to the Mercy House to make sure that the zoning for the project  is permitted in the Elm Street Overlay.  Moved Mr. Berger seconded Ms. Lawson to enact Ordinance No. 1490-24 for the purpose of amending the text of the Gettysburg Borough Zoning Ordinance in order to add a"Library" use, as a principal use ofland and buildings, tol be permitted by right in the INS- IInstitutional-1 Zoning District ofthel Borough ofGettysburg. Motion carried unanimously. President Matthew Moon pointed out that this motion is not Borough Council weighing in on whether or not the library moves to ai new. location, but it is for the purpose ofi investigating  what uses are allowed in the Institutional District zone. Coordinator of Historic & Environmental Preservation  Coordinator of Historic & Environmental Preservation English gave the following report: HARB's. Annual Historic Preservation Awards Ceremony will bel held on Wednesday, May 15th at 5:45 PM and all are welcome to attend; al Rain Barrel Workshop is scheduled for May 30th at 5:30: PM which will be free to Borough residents and have a nominal fee to non-residents; the paper shred event will be held on. Friday, May 17th, began preparing for the Gettysburg Borough Stormwater invoices to be mailed by July 1st, and the DEP Recycling Performance 904 Grant  program opened for applicants on May 11th.  Ms. Lawson seconded Mr. Berger to accept the recommendations accept the recommendations of the Borough of Gettysburg Historic Architectural Review Board (HARB) following its review on April 17, 2024 and approve the grant of Certificates of  Council Business Meeting Minutes May 13,2024 Page2of10    Appropriateness: for the following applications as presented: COA 23-0081 MAJOR PROJECT: 148-150 W. Middle Street - Made Clean LLC for the window replacement project that would restore the four front façade windows using wood two-over-two divided lite, replace the remaining side and rear façade windows using one-over-one vinyl windows, and repair all wood window trims by replacing the black casings with wood trim thatiswhite in color on the front elevations and using composite or extruded PVC casings that is white in color in the side and rear elevations as submitted in the application dated November 7, 2023; COA-230003 MAJOR PROJECT: 615 York Street - Schmuck Lumber Company for the proposed façade renovation changes to the front of the structure creating a new central retail entrance to the building that would modify the windows, doors, roof, ramp, and masonry as presented in the application dated April 4, 2024. Motion carried unanimously.  Parking Department  Parking Manager Fissel gave the following report: people are using the Pay-by-Phone App more than using cash to pay for parking; the touch screen doors were installed on the Kiosks and have been working fine; and the reserved parking spaces in the garage decreased a little due  to a business finding another location to park.  Ms. Sanders asked ift there has been any data collected on the Bus Parking Pilot Program Parking Manager Fissel responded that there were two bus companies that had applied  to see how it is going.  for the permit, but there were no businesses that applied to date.  Public Works Department  Public Works Director Harbaugh gave the following report: the Public Works crew began prestaging blocks for the Memorial Day Parade; the spring brush pickup is scheduled for May 20th through May 2314, the agility program projects have been coordinated and scheduled for the months of March through September, and noted that the Borough' 's agility project will begin late June rebuilding Legion Alley from Baltimore Street to Washington Street and Gilliland Alley  from Water Street to Railroad Street. Borough Engineer  Chad Clabaugh, Borough Engineer gave the following report: Gettysburg Inner Loop Phase B2 design has been completed and the permits have been obtained, sO the Borough isi ini the process of preparing the bidding documents; completed the land development review for Gettysgolf and will provide comments at the Planning Commission meeting in May; reviewed a minor revision to the Gettysburg Tour Center landscaping and provided recommendations for approval, noting that the construction is mostly completed; and reviewed ai revision to the lighting project at the Shippensburg Physical Therapy Land Development on Water Street and provided  recommendations to the applicant. Council Business Meeting Minutes May 13,2024 Page 3of10    Police Department  ChiefGlenny gave the following report: breaking in to cars has been occurring frequently in the Borough and stressed the importance of securing your cars, and gave a shout out to the officers for a job well done in catching an individual that broke in to several vehicles in the Borough; Sunday, May 12th was the beginning of Police Memorial Week; May 15th is Peace Officer Memorial Day in which a ceremony takes place in Washington, DC where they will add names of fallen officers to the Memorial Wall; and thanked Sergeant Larry Weikert for his many years ofs service to the police department and wished him happiness in his retirement.  Chief Glenny gave a brief explanation regarding the motion to transfer Sergeant Larry Weikert'ss service weapon tol him. He said that in this country there is a Law Enforcement Officers Safety Act that was passed in 2004 that allows for active, retired and separated law enforcement officers who are separated in good standing to carry a concealed firearms anywhere in the United States. He said that there are ai number of agencies that gift the service weapon to an officer. Moved Mr. Bales seconded Mr. Berger to adopt Resolution No. 051324-1 authorizing the transfer of a certain Borough-owned police service weapon (Serial Number: BECF928) with an estimated fair market value of $300.00 to retired Borough Police Officer, Sergeant Larry Weikert, in honor of his more than 20 years of service as a full-time law enforcement officer upon his retirement from the Gettysburg Borough Police Department. Yea: Mr. Bales, Mr. Berger, Mr. Moon. NAY: Mrs. Butterfield, Ms. Lawson and Ms. Sanders with Mayor Rita Frealing voting Yea to break the tie vote. The vote passed 4 YEA/3NAY.  Councilwoman Butterfield thanked Sergeant Weikert for his years of service to the community and also to the family members of those who serve and are also deserving of our thanks. She asked Chief Glenny if the cost was included in his budget and also asked if other communities gift service weapons; and ifso, is it frequent or on rare occasions.  ChiefGlenny responded nol he didi not include this in his budget. He said that the agencies that hel has been associated with does gift firearms and that he received his firearms when he retired from those agencies. He said that he would not characterize it as being done frequently nor would  he say that it is rare.  Councilwoman Butterfield went on to express her concern that this motion will set a precedent that Council will feel obligated tol honor going forward and does not feel that we should be speaking for future Councilors. She went on1 to: say that her personal opinion to thank an officer would be to place their badge and accessories in a shadow box frame instead oft the firearm. She said that she is not anti-firearm and noted that shel has a concealed carry permit.  Chief Glenny responded that the police department already gave Sergeant Weikert a Councilwoman Lawson also expressed her appreciation to Sergeant Weikert and his family and said that she has known him for over twenty-five years when he was the Borough's  shadow box with those accessories.  Council Business Meeting Minutes May 13,2024 Page 4of10    Code Enforcement Officer and when she worked as the Chief Spokesperson for Gettysburg College. She said that they collaborated closely with the Regulated Rental Unit Ordinance. She said that he also serves the community by serving with the Gettysburg Fire Department and was their chief for twelve years. She said that this is the first time the police department is planning to give a service weapon to ai retiring officer and said that she would have liked more time to discuss it. She expressed her concern that this will set a precedent going forward. She made it clear that she holds Sergeant Weikert in high regard and SO her vote: is nothing against him.  Councilwoman Sanders agreed with her colleagues and said that it sets a dangerous precedent moving forward and that we should not speak for future Councilors. She said that Borough Council works with the municipal budget and taxpayers' dollars sO we need to consider that. Future Councilors will need to decide ift this type of gift during retirement is equitable. She said that this has nothing to do with Sergeant Weikert and noted that she has heard wonderful  things about him.  Councilman Bales said that he does not see an issue setting a precedent for all retired Mayor Frealing said that she does not believe that this sets aj precedent and that it would President Matthew Moon said that Council could codify when and how to make such gifts to a police officer suggesting a command staff who has reached a certain number of years of  police officers noting that this motion is specific to Sergeant Larry Weikert.  be up to each Council in each situation.  service as Sergeant Larry Weikert has attained. Office of the Manager/Ireasurer/Secretary  Manager Gable gave the financial report as: follows: in Fund 01, Revenue verses Expenses there, is approximately a $33,000 deficit as of April 30th which is typical for this time of year; currently the Borough is just under $1 million in the General Fund 01, and just over $1.8 million in liquid cash for daily expenses; Capital Projects Fund 18 has restricted funds to be used for the Flap Grant match, Welcome Center local match and the Interloop Phase B2 in which these funds have been invested into the PA Local Government Investment Trust (PLGIT) earning 5.41 percent interest. The remaining $45,000 in] Fund 18i isi for one-time projects liket the upgrades to the security system, installation of new computers, etc.; Liquid Fuels Fund 35 has $795,000; Capital Reserve Fund 30 has $870,000 remaining which are: reserved for capital projects which have not yet been restricted by Council; and the American Rescue Plan Act (ARPA) Fund 96 has $1.61 million which the Borough will begin to draw down during the next pay cycle to support salaries of staff as  directed by the authorizing legislation.  Manager Gable gave an update on the Cozen O'Conner Public Strategies Agreement which is a cost-share agreement between the Borough, the Gettysburg Municipal Authority, and the Gettysburg Storm Water Authority. Cozen O'Conner will meet with Senator Casey'sstaff, and the Borough had a virtual meeting which went well. Cozen O'Conner is aware oft the Borough's  Council Business Meeting Minutes May 13,2024 Page5of10    projects and grant application status. A similar meeting is scheduled with Senator Mastriano next  week.  Manager Gable gave an update on the America250PA commemoration of the founding of the United States of America. The Pennsylvania Commission for the United States Semi- Quincentennial was established by the Pennsylvania legislature and the governor in 20181 to plan, encourage, develop and coordinate the anniversary. All sixty-seven counties in the state are encouraged to develop a local county commission. Adams County has developed a Steering Committee which includes the Borough of Gettysburg and they have since created subcommittees fort the following: Civic Engagement Committee, County Heritage Committee, Events Committee,  Fundraising Committee, and Marketing Committee.  Councilwoman Lawson asked if these are all of the subcommittees. She suggested including the Adams County Library, The United Lutheran Seminary, and the Lincoln Cemetery  toac committee.  Manager Gable responded that these are the only committees as of now but more could be added. He said that they are not able to approach all these organizations; but if there is something they want to bring to their attention, it could be incorporated into a larger countywide  event.  Moved Ms. Lawson seconded Mr. Bales to approve: all bills and payrolls for the month Moved Ms. Sanders seconded Ms. Lawson to authorize Borough Manager, Charles R. Gable, MPA to submit a grant application to the U.S. Department ofTransportation, for the Safe Streets and Roads for All (SS4A) grant program, in the amount of$150,000.00 and to commit local match dollars in the amount of the required 20% match of $30,000.00.  as presented. Motion carried unanimously.  Motion carried unanimously.  Moved Mr. Bales seconded Mr. Berger to adopt Resolution No. 051324-2 authorizing the disposition of certain identified records of various departments of the Borough of Gettysburg in accordance with the provisions of the Municipal Records Act and the Municipal Records Manual consistent with the Borough's intention to follow the schedules and procedures for the disposition of records as set forth therein pursuant to Gettysburg Borough Council Resolution No. 021020-4, adopted by the Borough Council on February 10,  2020. Motion carried unanimously.  Councilwoman Butterfield said that the paper shred event is open to anyone noting that Borough residents are: free and nonresidents are charged a fee of$3.00 per box. People can contact her to register at 717-337-0724 or the Borough Website at w.setryburepagov.  Moved Ms. Sanders seconded Ms. Lawson to adopt Resolution No. 051324-3 authorizing the transfer of a certain Borough-owned 1995 Ford motor vehicle (VIN: IFTDFI5V25NA67485) with an estimated fair market value of $300.00 dollars to the  Council Business Meeting Minutes May 13,2024 Page6of10    Gettysburg Borough Fire Department for the Fire Department's use for training purposes pursuant to subsection 1201 of the Borough Code. Motion carried unanimously.  President Matthew Moon explained that the truck is not serviceable and that the fire Moved Ms. Lawson seconded Mr. Bales to adopt Resolution No. 051324-4: appointing Rachel Lesser as a member of the Gettysburg Borough Local Human Relations Commission to complete the remainder ofai five (5) year term ofc office expiring on April15,2028. Motion  department will be using it for training purposes.  carried unanimously. Reports  Main Street Gettysburg  Jill Sellers, President of Main Street Gettysburg (MSG) read the following report: America250PA: the Adams County Commission is working toward events and commemorations to celebrate in 2026 throughout the county. Ideas and participation are encouraged; Gettysburg Welcome Center: after reviewing the design, plans will be modified to include a lift platform at acost of 540,000-550,000, to: make the building ADA compliant. We will meet with the Planning Commission on May 20, 2024. We are also pleased to announce receipt of a Hoffman Grant of $11,500 to cover relocation of external utilities; From the Ground Up: on April 25, 2024, our From the Ground Up volunteers combined efforts with staff and 12 students from Gettysburg College to serve the Elm Street district in observance of Earth Day: American Battlefield Trust: on April 25-28, 2024, Jill attended the ABT Annual Conference in Gettysburg. Main Street Gettysburg was proud to sponsor this weekend'sevent that brought over 450 visitors: Gettysburg Film Commission: Bo Brinkman and Kris Webb announced the establishment of the Gettysburg Film Commission, a great addition to our community and economic development opportunities in Adams County; Endowment Fundraising: Main Street Gettysburg plans to kick off the endowment fundraising campaign at the end of May. The goal is $1 million. Please contact MSG to find out how you can support this legacy project; Destination Gettysburg: on April 15, 2024, Amy Welsh coordinated ai meeting with the fire and police departments to discuss al May 14thevent that will provide emergency information, recommendations, and procedures. This event is intended for business owners, managers, and employees, especially in our tourism industry, to answer: frequently asked questions and clarify properactions: for common incidents during thej peak season; Elm Street Initiative: Department of Community and Economic Development awarded  a$ $25,000 grant to conduct a revitalization plan for the Elm Street district.  Gettysburg Area Recreation Authority  Councilman Carr was absent SO there was no report.  Gettysburg Municipal Authority  Councilman Berger gave the following report: a draft of the Land Development Plan is complete for the Andrews Well and it will be submitted to Cumberland Township Planning  Council Business Meeting Minutes May 13,2024 Page7of10    Commission fort their. June meeting; the drawings andj permits arei inl hand for thel Interceptor Sewer Phase II Replacement Project; they discussed the scope of the work for paving and stormwater repairs with the Borough and plan to start the project this fall; they expect to have the grand opening fort their new office building in. June; they approved $1,000 for the partnership with Public  Strategist Cozen O'Conner.  Steinwehr Avenue Heart of Gettysburg Battlefield (SAHGB)  Councilwoman Butterfield gave the following report: Borough Manager Gable and Planning Director Whitmore attended the meeting and spoke about issues that the BID is concerned with focusing on signage, garbage contracts and garbage hauling companies.  Adams County Boroughs Association (ACBA)  Mayor Frealing announced that the next meeting of ACBA is scheduled for Monday, May 20th to be held at the. Adams County Emergency Services building at 6:30 PM. She noted  that anyone is invited to attend these meetings. Adams County Council of Governments (COG)  Councilwoman Butterfield gave the following report: the next meeting of ACCOG is scheduled for Thursday, May 23rd at the Adams County Emergency Services building; and she serves on the collaborative subcommittee where they continue with the survey concerning the cybersecurity for various organizations. She noted that anyone isi invited to attend these meetings.  Health Adams Bicycle Pedestrian, Inc. (HABPI)  Councilwoman Lawson gave the following report: At its meeting last week Engineer Clabaugh gave a report on the Gettysburg Inner Loop; and HABPI is recruiting new members SO anyone interested should contact HABPI President Sarah Kipp at sp@namsoumtpasow  Adams County Transportation Planning Organization (ACTPO)  Councilwoman Butterfield gave the following report: the next meeting of ACTPO is scheduled for Wednesday, May 22nd att the Adams County Emergency Services building; and they will begin a 30-day public review and comment period for the Draft FFY 2025-2028 Transportation Improvement Program (TIP)a and the Draft. Air Quality Conformity Analysis Report  (AQCA) for Adams County. Trail Feasibility Study  Councilman Berger said that they have not met in several months SO there is nothing to  report.  Council Business Meeting Minutes May 13,2024 Page 8of10    Recycling  Councilwoman Butterfield gave the following report: the Borough's Waste Management representative Patrick Heraty retired and has been replaced by Michael Fagan; and thej paper shred event will be held on Friday, May 17th, and anyone interested should contact Judie Butterfield at  717-337-0724 or register on the Borough's Website at ww.getysburgpagov.  Elected Official's Comments  Councilwoman Butterfield said that she will be attending the annual PA State Association Councilwoman Butterfield introduced Erica Duffy oft the Adams County Library and the Mayor Frealing gave the following report: will be attending the emergency preparedness training tomorrow at the Gettysburg Fire Department; prepared a proclamation for A.B.A.T.E of PA Motorcycle and Awareness; attended the law enforcement appreciation breakfast for fallen officers; attended a targeted violence program at the Gettysburg College; attended a Cinco de Mayo event sponsored by Alam B. Roofing at the Recreation Park; will be attending the last planning meeting for the Memorial Day Parade Committee on May 15th, and the Gettysburg Community Theatre will show The Penguin Project for young artist with special needs at the Majestic Theater this weekend. For more information and tickets go to  ofBorough's (PSAB) Conference in Hershey from June 2nd to5th,2024.  new. Executive Director Miranda Wiser.  www.gettysburgmajestic.org Public Comment  There was no public comment.  Moved Mrs. Butterfield, seconded Mr. Berger to adjourn the meeting to an executive  session at 8:05 PM. Motion carried unanimously.  Respectfully submitted, OSmezssill  Sara L. Stull Borough Secretary  Councill Business Meeting Minutes May 13, 2024 Page 9of10    Borough of Bettpsburg  @ifice of the lapor Broclamatton  WHEREAS: Larry Weikert began his service to the Borough on September gth, 1988, as Code Enforcement Officer, also serving as part-time patrol officer for the police department, Larry entered service as a full-time police officer with the Gettysburg Borough Police Department on December 7th, 2003. Larry was promoted to the rank of Sergeant on September 13, 2016, and WHEREAS: During his tenure, he worked for four police Chiefs and several interim Chiefs, WHEREAS: In addition tol his assigned duties, Larry served as the Special Events Coordinator WHEREAS: From the outset, Larry gained the admiration ofthe officers and thel Borough staff for his knowledge and devotion to the Borough as a Code Enforcement Officer and the later as a WHEREAS: He has completed 35 and al halfyears of service to the Borough, retiring as Police THEREFORE: I, Rita CI Frealing, Mayor, do congratulate Larry on completion of] his tenure, and call upon his peers and associates to thank him for ajob well done and to wish him success in  retired from service on April 12th, 2024, and;  and;  for the Gettysburg Police Department (GPD), and;  member of the GPD, and;  Sergeant.  all his future endeavors.  Given Under My Hand and the Seal of the Borough of Gettysburg This 13th Day ofMay 2024 RitaC. Frealing, Mayor MAbaes