fisganle  SEAGOVILLE, TEXAS CITY COUNCIIL MEETING AGENDAS MONDAYANUARY 9, 2017 City Council Chambers, City Hall 702 N. Hwy 175 Seagoville, Texas 75159  WORK SESSION - 6:30 P.M.  1. Call to Order  2. 3. 4. 5.  Discuss Regular Session. Agenda Items Capital Street Projects Update  Discuss cancelling or rescheduling the February 20, 2017 city council meeting due to the President's Day Holiday and provide direction to staff.  Adjourn  REGULAR SESSION - 7:00 P.M.  ROUTINE. ANNOUNCEMENTS. RECOGNITIONS, and PROCLAMATIONS  Call to Order Invocation Pledge of Allegiance Mayor's Report  Citizens Public Comment Period for Posted Agenda Items- Each speaker will be allowed six (6) minutes to address the council on any. item on the agenda except for Public Hearing items. Those wishing to speak shall submit a Speaker Request Form to CONSENT AGENDA- The Consent Agenda contains items which are routine in nature 1. Consider approving City Council meeting minutes for December 19, 2016.  the City Secretary.  and will be acted upon in one: motion.  (City Secretary)    REGULAR/ AGENDA-  2.  Discuss and consider approving a resolution authorizing the city manager to execute an Agreement for Professional Services with Halff Associates, Inc. for creation of a Wastewater Master Plan as approved in the FY2016-2017 Discuss and consider approving a resolution authorizing the city manager to execute Work Order Authorization No. 1 with HALFF Associates, Inc. for Professional Services on a Task Order basis for assistance with the city's Storm Water Management Plan (SWMP) as approved in the FY2016-2017 Discuss and consider approving a resolution authorizing the city manager to execute Work Order Authorization No. 2 with HALFF Associates, Inc. for General On-call Water and Wastewater Engineering Consultation Services as approved in thel FY2016-2017 Municipal Budget (City Manager) Receive Councilmember Reports/Items of Community Interest- as authorized Receive Citizen Comments Citizens may speak 6 minutes each on any matter not on the agenda, other than personnel matters or matters under litigation. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall Future Agenda Items = Council to provide direction to staff regarding future agenda items. These items will not be discussed and no action will be taken at  Municipal Budget (City Manager)  3.  Municipal Budget (City Manager)  4.  5. 6.  by Section 551.0415 ofthe Texas Government Code.  submit a Speaker Request Form to the City Secretary.  7.  this meeting. Executive Session  8.  A. Council shall convene into a closed executive session pursuant to Sections 551.071 and 551.087 of the of the Texas Government Code to deliberate commercial or financial information the City has received from a business prospect, and to deliberate the offer of a financial or other incentive to al business prospect, and to receive legal advice regarding the same [MGI. B. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to wit: Alternate Municipal Court C. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to seek legal advice from the city attorney regarding pending or contemplated litigation- Weaver loss  Judge.  claim.  2    D. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal ofa public officer or employee, to wit: City Attorney. E. Council shall convene into a closed executive session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,  to wit: City Manager. Reconvene Open Session  9.  A. Any action as a result of executive session regarding commercial or financial information the City has received from a business prospect and the offer ofs a financial or other incentive to a business prospect. B. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to wit: Alternate Municipal Court. Judge. C. Any action as a result of executive session regarding pending or D. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a E. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a  contemplated litigation- Weaver, loss claim.  public officer or employee, to wit: City Attorney.  public officer or employee, to wit: City Manager.  10. Adjourn  SEABO  Posted,Thursday, January 5, 2017 by 5:00P.M.  Wln) Interim City Secretary  FEXAS  Christie C  As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed executive session for the purpose ofs seeking confidential legal advice from The City of Seagoville does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. If you have a request for serviçes that will make this program accessible to you, please contact the City of Seagoville at least 72  the City Attorney on any agenda item listed herein.  hours in advance at (972)287-6819. (TDD access 1-800-RELAY-TX)  3    DATESTOREMEMEER  Monday, January 16, 2017, City offices closed in observance ofMLKI Day. Monday, February 6, 2017 is the next City Council meeting. Monday, February 20, 2017, City offices closed in observance of] President's Day.  4    Regular Session  Routine Announcements, Recognitions and Proclamations  Meeting Date: January 9,2017  Item Description Call to Order Invocation Pledge of Allegiance Mayor's Report  Citizens Public Comment Period for Posted Agenda Items- Each speaker will be allowed six (6) minutes to address the council on any item on the agenda except for Public Hearing items. Those wishing to speak shall submit a Speaker Request Form to the City Secretary.  EXHIBITS N/A    Consent Agenda Item: 1  Meeting Date: January 9, 2017  Item Description  Consider approving City Council meeting minutes for December 19, 2016. (City Secretary)  BACKGROUND OF ISSUE:  N/A  FINANCIALI IMPACT:  N/A  EXHIBITS  December 19, 2016 Work Session Meeting Minutes December 19, 20161 Regular Session Meeting Minutes    Fiasalle  MINUTES OF CITY COUNCIL WORK SESSION DECEMBER 19, 2016  The Work Session of the City Council of the City of Seagoville, Texas was called to order at 6:30 p.m. on Monday, December 19, 2016 at 6:30 p.m., at City Hall, 702 N.  Hwy 175, Seagoville, Texas with a quorum present, to wit:  Dennis Childress Jose Hernandez Rick Howard Harold Magill Mike Fruin Jon Epps  Mayor Mayor Pro Tem Councimember Councilmember Councilmember Councilmember  The following staff members were also present: Police Chief Ray Calverley, Community Development Director Ladis Barr, City Attorney Alexis Allen, City Secretary Dara  Crabtree, and Interim City Secretary Christie Wilson.  ITEM1. STAFF UPDATES.  City Manager Stallings provided a copy of the proposed city secretary recruitment brochure to each council member and asked that they provide their comments to him by Thursday. He inquired whether council had any questions on either of the Consent  Agenda items and there were none.  ITEM: 2. DISCUSSION OF AGENDAI ITEMS.  Director Ladis Barr addressed regular agenda Item No. 3 concerning an amendment to the Zoning Ordinance that would increase the minimum square footage requirement for new dwellings by an additional 200 square feet. Various sections of the Code of Ordinances will be updated to reflect the increase. A new section included in the proposed ordinance provides for 2,400 minimum square foot for dwellings built on 2 acres or more in Agricultural Zoning Districts. The Planning and Zoning Commission recommended approval following their public hearing on December 13,2016. Item No. 4 on the agenda is regarding parkland dedication. Currently there are 9 parks in the city. Director Barr told the council this amendment will increase the park development fee to $500 per new dwelling unit and allow for the expenditure of such funds to improve the existing parks within 5 miles of such development. This will only apply to new developments with 250 or more dwelling units. Ifa developer desires to build a park within the development, homeowner associations must maintain it. Further,  the ordinance repeals the option for cash in lieuofland. City Council Work Session Meeting Minutes Dec. 19, 2016  Page    Director Barr told the council that the current ordinance regarding fireworks [agenda Item No. 5] is outdated and needs to be current per state law. This ordinance will allow fireworks buildings to be in the city as long as they are located within a planned development (PD) with Light Manufacturing zoning. The ordinance covers storage and selling, as well as the ability to transport. The ordinance will continue to prohibit fireworks from being discharged in the city. Director Barr presented some additional recommendations that council may want to include. Specifically, that the building must be a stand-alone building, building must have a sprinkler system installed, building must be a minimum of six thousand square feet, and the owner must provide $20M liability insurance policy showing the city as additional insured. After considerable discussion, it was determined these recommendations should be included in the ordinance.  ITEM3. EMPLOYEE RECOGNITION.  At this time, Mayor Childress recognized former city secretary Dara Crabtree for her service to the city of Seagoville and presented her with a plaque of appreciation. Ms.  Crabtree has accepted a position with the city ofLeander. The work session was adjourned at 6:49 p.m.  APPROVED:  Mayor Dennis K. Childress  ATTEST:  Christie Wilson, Interim City Secretary  City Council Work Session) Meeting Minutes Dec. 19,2016  Page 2    fraganle  MINUTES OF CITY COUNCIL REGULAR SESSION DECEMBER 19, 2016  The Regular Session oft the City Council of the City of Seagoville, Texas was called to order at 7:01 p.m. on Monday, December 19, 2016 at 6:30 p.m., at City Hall, 702  N. Hwy 175, Seagoville, Texas with a quorum present, to wit:  Dennis Childress Josel Hernandez Rick Howard Harold Magill Mike Fruin Jon Epps  Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Councilmember  The following staff members were also present: Police Chief Ray Calverley, Community Development Director Ladis Barr, City Attorney Alexis Allen, City Secretary Dara  Crabtree, and Interim City Secretary Christie Wilson.  Invocation- Mayor Childress Pledge of Allegiance everyone a safel holiday.  Mayor's Report- Mayor Childress stated this meeting is the last for 2016 and wished Recognition afVstion/Prdamations- Mr. Clarence Gilbert Massey Presentations- Police Chief Ray Calverley presented a recognition award to Mr. and Mrs. James Sudduth for their generous contributions and support of the city, in particular the police department and animal shelter programs. Chief Calverley stated the funds donated by Mr. Sudduth to the police department were used to purchase 2 ballistic shields and helmets for every officer. He thanked Mr. Sudduth for his generosity and support. Mayor Childress read and presented al Proclamation recognizing the life of] Mr. Massey to  his wife. Several family members were present. Citizens Public Comment Period- No speakers.  CONSENT AGENDA  1C. Consider approving City Council meeting minutes for December 5, 2016. 2C. Consider approving a Resolution authorizing the County of Dallas to resell tax foreclosed properties located at 318 Lakey Road, 320 Lakey Road and 322 Lakey Road, Seagoville, Texas, by public or private sale, to the highest qualified purchaser, as provided by Section 34.05 oft the Texas Property Tax Code.  City Council Regular Session] Meeting Minutes Dec. 19, 2016  Page1 1    Motion to approve consent agenda- Magill; second by Epps; motion passed with all  ayes.  REPORTS/RECOMMENDATIONS/REQUESTS  3. Conduct a public hearing, discuss and consider amending the Seagoville Zoning Ordinance, by amending the City of Seagoville Code of Ordinance, Zoning Ordinance, Chapter 25.02, "Zoning Ordinance'),amending the following Sections to increase the minimum square footage requirements: Division 4 (R-1 Single Family Dwelling District Regulations), Section 25.02.063(); Division 5 (R-2 Single Family Dwelling District Regulations), Section 25.02.083(); Division 6 (R-3 Single Family Dwelling District Regulations), Section 25.02.103(); Division 7 (R-4 Single Family Dwelling District Regulations), Section 25.02.123(); Division 8 (R-5 Single Family Dwelling District Regulations), Section 25.02.153(); Division 10 (D Duplex Dwelling District Regulations), Section 25.02.193(h); Division 11 (TH Townhouse District Regulations), Section 25.02.222(a); Division 12 (A Apartment Dwelling District Regulations), Section 25.02.253(); and adopting a new Subsection in Division 24 (AG Agricultural District Regulations), under Section 25.02.583, to provide minimum square footage for dwellings located in Agricultural Districts; providing a repealing clause; providing a severability clause; providing a savings clause; providing a penalty of fine not to exceed the sum of two thousand dollars ($2,000.00) Mayor Childress opened and closed the public hearing at 7:15 p.m. with no one wishing to speak. With no discussion among the council members the following motion was Motion to approve- Hernandez; second by Howard; motion passed with all ayes. 4. Discuss and consider an Ordinance amending the Code of Ordinances by amending Chapter 23, Subdivisions, Article 23.04, Public Sites and Open Places, Section 23.04.004, "Park Land and Public Facility Dedication", to provide that development of all park land must comply with Article 19.10 and 23.03 of the Seagoville Code of Ordinances; by increasing the Park Development Fee to $500 per dwelling unit; providing that the requirement for dedication of park land applies to developments of at least two hundred and fifty (250) dwelling units; and repealing the provisions providing for cash-in-lieu of land; providing a severability clause; providing a savings clause; and providing an effective date. (Barr) With no discussion among the council members the following motion was made: Motion to approve- Howard; second by Magill; motion passed with all ayes. 5. Discuss and consider an Ordinance amending Chapter 9, Fire Prevention and Protection, Article 9.04, Fireworks", of the Code of Ordinances by amending Subsection 9.04.001 (a) to prohibit the possession, use or discharge of fireworks within the city; amending Subsection 9.04.001 (b) to provide an exception for the  for each offense and providing an effective date. (Barr)  made:  City Council Regular Session Meeting Minutes Dec. 19, 2016  Page2    sale of fireworks on property zoned as Planned Development with Light Manufacturing uses; and adopting a new Subsection 9.04.001 (c) to provide an affirmative defense to the possession of fireworks for transporting fireworks in a motor vehicle; providing for a penalty of violation; providing for repealing, savings and severability clauses; providing for an effective date; and providing for the Councilmember Hernandez advised he would like to include the additional recommendations for a minimum six thousand square foot, stand-alone building, and a sprinkler system as discussed in the work session. Councilmember Fruin added that he would like to grandfather the existing fireworks businesses [beyond the existing exemption). City Attorney Allen confirmed to the council that this ordinance will apply to future planned developments. Also, that there will be Planning and Zoning and City Council review before approval of those development plans. It was: noted that with a six thousand square foot building, the sprinkler requirement is automatic. There was considerable discussion regarding the $20M liability insurance requirement. City Manager Stallings recommended the minimum requirements go into the ordinance. Motion to approve with the additional minimum requirements of six thousand square foot stand-alone building, and a $20M liability insurance showing the city as additional. insured- Hernandez; second by Howard; motion passed with all ayes. 6. Receive Councilmember Reports - Items of community interest regarding which no action will be taken, as authorized by Section 551.0415 of the Government Code. Councilmember Epps voiced his appreciation to staff on the Riverview Project and the Councilmember Fruin thanked staff for the work done to resolve the S&L Automotive issue with soil wash out. He also thanked City Attorney Alexis Allen for the work she Lastly, Mayor Childress again thanked Dara Crabtree for her dedication to the council. 7.1 Receive Citizen Comments = Citizens may speak 6 minutes each on any matter, other than personnel matters, or matters under litigation.- No speakers. 8.1 Receive Future Agenda Items - Items to be placed on a future agenda which no Councilmember Fruin asked staff to looki into extending the city limits on Malloy Bridge Road toward Forney and Mesquite, and also the Trinity River area toward Ferris.  publication of the caption hereof(Barr)  Woodhaven Project.  does for the city. All council agreed.  action or discussion will be taken at this meeting.  9. Adjourn- 7:36 p.m.  City Council Regular Session Meeting Minutes Dec. 19, 2016  Page3 3    APPROVED:  Mayor Dennis K. Childress  ATTEST:  Christie Wilson, Interim City Secretary  City Council Regular Sessionl Meeting Minutes Dec. 19,2016  Page4    Regular Agenda Item:2  Meeting Date: January 9, 2017  Item Description  This is the official contract with HALFF Associates, Inc., for the creation of a Wastewater Master Plan. If approved, the City Council will be authorizing the City Manager to sign the Agreement for Professional Engineering Services with HALFF Associates, Inc., for the creation  ofa Wastewater Master Plan. BACKGROUND OF ISSUE:  The City of Seagoville is in need of a Wastewater Master Plan. The Wastewater Master Plan encompasses system mapping and capacity assessment. When completed, the Wastewater Master Plan will provide vital information such as an asset inventory, wastewater model development, model calibration, wastewater systems analysis and a final Master Plan with a The Wastewater Master Plan is extremely important for cities that are experiencing growth and cities that are anticipating growth. Without a Wastewater Master Plan, iti is extremely difficult to  recommended Capital Improvement Plan for Wastewater Services.  plan for future growth and wastewater service needs for the city. The Wastewater Master Plan should be updated every five (5)years.  FINANCIAL IMPACT:  The Wastewater Master Plan was approved in the FY2016-2017 Water/Wastewater Budget for  $174,200.  EXHIBITS  Exhibit A: Agreement with HALFF Associates, Inc.,  Exhibit B: Resolution authorizing the City Manager to sign the Agreement for Professional  Services with HALFF. Associates, Inc., for the creation ofa Wastewater Master  Plan.    HALFF  December 28, 2016 16.0239 Mr. Patrick Stallings City Manager City of Seagoville, Texas 7021 North Highway 175 Seagoville, Texas 76426  RE: Engineering Services Fee Proposal - Wastewater System Asset Inventory, Hydraulic Model and Master Plan  Dear Mr. Stallings  Halff Associates is pleased to provide this scope of services and fee proposal for a wastewater system asset inventory, hydraulic model and master plan. The asset inventory task will include creation of a GIS-based map and database of Seagoville's collection system. Staff will have the ability to securely access and update these maps via standard web-based applications from any computer or mobile device with an internet connection. This function will allow staff to collect, store and find important information regarding system components, such asi installation date (age), material, size, depth, and maintenance history. The project also includes the création of a wastewater system hydraulic model and master plan. Thesé tools will allow City staff toi identify and prioritize needed improvements to the existing system and prepare for future growth and The scope included in this proposal will provide Seagoville with several programs that were identified to bei insufficient or undeveloped in the CMOMI Phase 1 Quick Plan Summary prepared for North Texas Municipal Water District Regional Member Cities (December 2015). Specifically, this scope will provide Seagoville with the following elements expected to be  development.  required in the City's CMOM program.  Program Category Element M  Sub-Element  System Utilizes Unique Asset ID System Mapping Electronicl Map Available to Field Crews  Flow Monitoring Program Rainfall Monitoring Existing Dynamic. Hydraulic Model Model Includes Future Growth Scenarios Wet Weather Capacity Problems Identified Dry Weather Capacity Problems Identified  S  Assessment Capacity Model Calibrated Using actual Flow Data  HALFF ASSOCIATES, INC. DALLAS. TX 75243  12225 GREENVILLE AVENUE. SUITE200 TEL (214)572-2272 WWWHALFFCOM  FAX (214)572-2273    HALFF  The proposed project includes collecting field-data, updating the hydraulic model and calibrating the model based on field-collected information. After completing our analysis, we will provide a Master Plan Report to the City that documents our methods, assumptions, results, and estimated The following fee summary is based on the attached scope of work and assumes all project tasks  costs for recommended infrastructure.  will be completed under a single contract in Seagoville's Fiscal Year 2017.  Fee Summary  A. Project Coordination and Field Investigation: B. Asset Inventory and GIS Mapping C. Wastewater Model Development D. Model Calibration E. Wastewater System Analysis F. Master Plan Report and CIP  $ 74,100 $ 23,100 $ 19,400 $ 7,200 $ 29,200 $_21.200 $.174,200  Total  Attached to this letter for your review and execution is an Agreement for Professional Services and Exhibit. A, which includest the detailed scope ofwork, proposed fee, and schedule. Ifthe items meet your approval, please execute the contract and: return a copy to use as our notice to proceed. Thank you once again for providing Halff thé opportunity toj perform another important project for  Seagoville. Sincerely, SAL  HALFF ASSOCIATES, INC. Jayson Melcher, PE Water Utilities Team Leader  Cc: Mr. Phil DeChant, Public Works Director  HALFF ASSOCIATES, INC. DALLAS, Tx 75243  12225 GREENVILLE. AVENUE. SUITE 200 TEL (214)5 572-2272 WWWHALFFCOM  FAX_(214)572-2273    AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES ON A DEFINED SCOPE OF This Agreement for Professional Engineering Services, hereinafter called Agreement," is enteredi intol byt the City of Seagoville, Texas, a Home Rule City, duly authorized to act by the City Council of said Client, hereinafter called' "Client," and Halff Associates, Inc., a Texas corporation, acting through a duly authorized officer, herein called "Engineer," relative to Engineer providing professional engineering services to the Client. Client and  SERVICES BASIS  Engineer when mentioned collectively shall be referred to as the "Parties".  WITNESSETH:  For the mutual promises and benefits herein described, the Client and Engineer agree as follows:  1. 2.  Term of Agreement. This Agreement shall become effective on the date of its execution by both Parties, Services to be Performed by Engineer. Engineer shall provide to the Client basic engineering services as described in the scope ofs services attachment: and fullyi incorporated! herein as "Exhibit A" which services may include, but will not be limited to, those services normally rendered by an engineer to al Home Rule City. Engineer shall perform its obligations under this agreement as an independent contractor and not as an agent or fiduciary Compensation- - Client agrees to pay monthlyi invoices ort theirundisputed portions within 300 days ofreceipt. Paymentl latert than 30 days shalli includei interest at 1 percent(1%); per month or lesser maximum enforceable interest rate, from the date the Client received the invoice until the date Engineer receives payment. Such interest is due Itis understood and agreed by the Parties that Engineer's receipt of payment(s) from Client is not contingent upon Client's receipt of payment, funding, reimbursement or any other remuneration from others. Time-related charges will be billed as specified in this Agreement. Unless stated otherwise in this Agreement, direct expenses, subcontracted services and direct costs will be billed at actual cost plus a service Client's Obligations. The Client agrees that it will () designate a specific person to act as the Client's representative, (i) provide Engineer with any previous studies, reports, data, budget constraints, special Client requirements, or other pertinent information knownt tot the Client, when necessitated! by a project, (ii) Client agrees top provide site access, and to provide those services described ini the attached Scope of Services assist Engineer ino obtaining access to property necessary for performance of Engineer's work for the Client, (iv) make prompt payments in response to Engineer's statements and (V) respond in a timely fashion to requests from Engineer. Engineer is entitled to rely upon and use, without independent verification and without liability, all information and Termination of Work- Either the Client or the Engineer may terminate this Agreement at any time with orv without cause upon giving the other Party ten (10) calendar days' prior written notice. Client agrees that termination of Engineer for Client's convenience shall only be utilized in good faith, and shall not be utilized if either the purpose or the result of such termination is the performance of all or part of Engineer's services under this Agreement by Client or by another service provider. Following Engineer's receipt ofs such termination notice the Client shall, within ten (10) calendar days of Client's receipt of Engineer's final invoice, pay the Engineer for all services rendered and all costs incurred up to the date of Engineer's receipt of such notice of termination. Ownership of Documents Upon Engineer's completion of services and receipt of payment in full, Engineer shall grant to Client a non-exclusive license to possess thet final drawings andi instruments produced in connection with Engineer's performance of the work under this Agreement, if any. Said drawings and instruments may be copied, duplicated, reproduced and used by Client for the purpose of constructing, operating and maintaining the improvements. Client agrees that such documents are not intended or represented to be suitable for reuse by Client or others for purposes outside the Scope of Services of this Agreement. Notwithstanding the foregoing, Client understands and agrees that any and all computer programs, GIS applications, proprietary data or processes, and certain other items related to the services performable  and shall continue in effect thereafter until terminated as provided herein.  ofa any other party. 3.  and payable when the overdue payment is made.  charge of 10 percent. Mileage will be billed at current IRS rates.  4.  services provided by the Client or the Client's representatives.  5.  6.  Agreement For Professional Services (Municipal Client-Scope ofs Services)- Page 1of4  Revised 03 October 2016  Client! Initial/ Date    under this Agreement are and shail remain the sole and exclusive property of Engineer and may not be used or reused, in any form, by Client without the express written authorization of Engineer. Client agrees that any reuse by Client, or by those who obtain said information from or through Client, without written verification or adaptation by Engineer, will be at Client's sole risk and without liability or legale exposure to Engineer or to Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants ori independent contractors or associates. Engineer may reuse all drawings, reports, data and other information developed in performing the services  described by this Agreement in Engineer's other activities. delivery, in writing, or by registered or certified mail. Agreement shal! have no force or effect.  7. 8. 9.  Notices. Anyr notices tol be given hereunder by either partyt to the other may be affected either by personal Sole Parties and Entire Agreement. This Agreement shall not create any rights or benefits to anyone except the Client and Engineer, and contains the entire agreement between the parties. Oral modifications tot this Indemnification. Engineer does hereby agree to, indemnify Client and its officials, officers, agents, representatives, employees and invitees from and against liability, claims, suits, demands and/or causes of action, (including, but not limited to, reasonable attorney's fees and costs of litigation), which arise by reason of death or injury to property or persons but only to the extent caused by the negligent act or omission or willful misconduct of Engineer, Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or Int the event that the Client and Engineer are alleged or found to be concurrently negligent, the Parties agree that all liability shall be calculated on a comparative basis of fault and responsibility and that neither Party shall be required to defend or indemnify the other Party for that Party's negligent or intentional acts, errors or 10. Insurance. Engineer shall, at its own expense, purchase, maintain and keep in force throughout the duration of this Agreement andi for a period oft three years thereafter, professional liability insurance. The limits of liability shall be $1,000,000 per claim and in the aggregate. For coverage provided on a claims-made basis, Engineer agrees to use its best efforts to maintain this policy for a period of four (4) years after the cessation of any work for the Client or shall purchase the extended reporting period or "tail" coverage insurance providing equivalent coverage for the same period of time. Engineer shall submit to the Client a certificate of insurance 11. Prompt Performance by Engineer. All services provided by Engineer hereunder shall be performed in accordance with the degree of care and skill ordinarily exercised under similar circumstances by competent members of the engineering profession in the State of Texas applicable to such engineering services 12. Client Objection to Personnel. If at any time after entering into this Agreement, the Client has any reasonable objection to any of Engineer's personnel, or any personnel, professionals and/or consultants retained by Engineer, Engineer shall promptly propose substitutes to whom the Client has no reasonable objection, and Engineer's compensation shall be equitably adjusted to reflect any difference in Engineer's costs occasioned by 13. Assignment and Delegation. Neither the Client nor Engineer may assign their rights or delegate their duties without the written consent of the other party. This Agreement is binding on the Client and Engineer to the fullest extent permitted by law. Nothing herein is to be construed as creating any personal liability on the part of 14. Jurisdiction and' Venue This Agreement shall be administered under the substantive laws of the State Texas (and not its conflicts of law principles) which shall be used to govern all matters arising out of, or relating to, this Agreement and all oft the transactions it contemplates, including without limitation, its validity, interpretation, construction, performance and enforcement. Exclusive venue shall lie in Dallas County, Texas.  independent contractors or associates.  omissions.  priort to commencing any work fort the Client.  contemplated by this Agreement.  such substitution.  any Client officer, employee or agent.  Agreement For Professional Services (Municipal Client-Scope ofServices)- Page: 2of4  Revised 030 October 2016  Client Initial/Date    under this Agreement are and shall remain the sole and exclusive property of Engineer and may not be used or reused, in any form, by Client without the express written authorization of Engineer. Client agrees that any reuse by Client, or by those who obtain saidi information from or through Client, without written verification or adaptation! by Engineer, will be at Client's sole risk and without liability or legal exposure to Engineer ort to Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or associates. Engineer may reuse all drawings, reports, data and other information developed in performing the services  described byt this Agreement in Engineer's other activities. delivery, in writing, or by registered or certified mail. Agreement shall have no force or effect.  7. 8. 9.  Notices. Any notices to be given hereunder bye either partyt tot the other may be affected either by personal Sole Parties and Entire Agreement. This Agreement shall not create any rights or benefits to anyone except the Client and Engineer, and contains the entire agreement between the parties. Oralmodifications to this Indemnification. Engineer does hereby agree to, indemnify Client and its officials, officers, agents, representatives, employees and invitees from and against liability, claims, suits, demands and/or causes of action, (including, but notl limited to, reasonable attorney's fees and costs of litigation), which arise by reason of death or injury to property or persons but only to the extent caused by the negligent act or omission or willful misconduct of Engineer, Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or Int the event that the Client and Engineer are alleged or found to be concurrently negligent, the Parties agree that all liability shall be calculated on a comparative basis of fault and responsibility and that neither be required to defend or indemnify the other Party for that Party's negligent or intentional acts, errors or 10. Insurance. Engineer shall, at its own expense, purchase, maintain and keep in force throughout the duration of this Agreement andi for a period of three years thereafter, professional liability insurance. The limits of liability shall be $1,000,000 per claim and in the aggregate. For coverage provided on a claims-made basis, Engineer agrees to use its best efforts to maintain this policy for a period off four (4) years after the cessation of any work for the Client or shall purchase the extended reporting period or "tail" coverage insurance providing equivaient coverage for the same period of time. Engineer shall submit to the Client a certificate of insurance 11. Prompt Performance by Engineer. All services provided by Engineer hereunder shall be performed  independent contractors or associates.  shall omissions.  Party  prior to commencing any work fort the Client.  accordance members reasonable such substitution.  in  with the degree of care and skill ordinarily exercised under similar circumstances competent of the engineering profession in the State of Texas applicable to such engineering services objection to any of Engineer's personnel, or any personnel, professionals and/or consultants retained  by  contemplated by this Agreement.  12. Client Objection to Personnel. If at any time after entering into this Agreement, the Client has by Engineer, Engineer shall promptly propose substitutes to whom the Client has no reasonable objection, and Engineer's compensation shall be equitably adjusted to reflect any difference in Engineer's costs occasioned 13. Assignment and Delegation. Neither the Client nor Engineer may assign their rights or delegate their duties without the written consent of the other party. This Agreement is binding on the Client and Engineer to the fullest extent permitted by law. Nothing herein is to be construed. as creating any personal liability' on the part of 14. Jurisdiction and' Venue This Agreement shall be administered under the substantive laws of the State Texas (and noti its conflicts of law principles) which shall be used to govern all matters arising out of, or relating to, this Agreement and all oft the transactions it contemplates, including without limitation, its validity, interpretation, construction, performance and enforcement. Exclusive venue shall lie in Dallas County, Texas.  any by  any Client officer, employee or agent.  Agreement For Professional! Services (Municipal Client-Scope ofs Services)- Page2of4  Revised 03 October: 2016  Client Initial/Date    15. Integration, Merger and Severability This Agreement and the Scope of Services, schedule are fully incorporated herein and represent the entire understanding of Client and Engineer. including No prior and oral or written understanding shall be of any force or effect with respect tot those matters covered herein. The Agreement may not be modified or altered except in writing signed by both Parties. This Agreement constitutes, represents and is intended by the Parties to bei the complete and final statement and expression of all oft the terms and arrangements between the Parties tot this Agreement with respect to the matters provided for ini this Agreement. This Agreement supersedes any and all prior or contemporaneous agreements, understandings, negotiations, and discussions between the Parties and all such matters are merged into this Agreement. Should any one or more oft the provisions contained in this Agreement be determined by a court of competent jurisdiction or by legislative pronouncement to be void, invalid, illegal, or unenforceable in any respect, such voiding, invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement 16. Exclusivity of Remedies - The Parties acknowledge and agree that the remedies set forth int this Agreement, including those set forth in Article 9. Indemnification and Article 20. Agreed Remedies are and shall remain the Parties' sole and exclusive remedy with respect to any claim arising from, or out of, or related to, the shall be able to avoid the limitations expressly set forth in this Agreement by electing to pursue some other Party 17. Timeliness of Performance Engineer shall perform its professional services with due and reasonable 18. Dispute Resolution. In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such disagreement cannot be resolved by the signatories hereto, the signatories agree to schedule a series of no less than two meetings of senior personnel of Client and Engineer in which the disagreement or conflict will be discussed. The first of such meetings will be scheduled as soon as possible following identification ofs such disagreement or conflict and the second meeting must occur within thirty (30) days following the initial meeting. Subsequent meetings, if any may be scheduled upon mutual agreement of the parties. The parties agree that these two meetings are conditions precedent to thei institution of legal unless such meetings will adversely affect the rights of one or more of the parties as such rights relate proceedings to statutes 19. Signatories. The Client and Engineer mutually warrant and represent that the representation of each whoi is executing this Agreement on behalf ofi the Client or Engineer, respectively, has full authority to execute this 20. AGREED REMEDIES - IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROECTTOBOTHTHE CLIENT AND THE ENGINEER, AND ACKNOWIEDGNGTHAL THE ALLOCATION OF RISKS AND LIMITATIONS OF REMEDIES ARE BUSINESS UNDERSTANDINGS BETWEEN THE PARTIES AND THESE RISKS AND REMEDIES SHALL APPLYTO ALL POSSIBLE LEGAL THEORIES OF RECOVERY. CLIENT FURTHER AGREES, TO THE FULLEST EXTENT PERMITTED BY LAW, AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT OR ANY REFERENCE TO INSURANCE OR THE EXISTENCE OF APPLICABLE INSURANCE COVERAGE, THAT THE TOTAL LIABILITY, IN THE AGGREGATE, OF THE ENGINEER AND ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS TO THE CLIENT OR TO ANYONE CLAIMING BY, THROUGH OR UNDER THE CLIENT, FOR ANY AND ALL CLAIMS, LOSSES, COSTS OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM, OR IN ANY WAY RELATEDTO, THE SERVICES UNDER THIS AGREEMENT FROM ANY CAUSE OR CAUSES OF THE ENGINEER OR THE ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS. SHALL NOT EXCEED THE ENGINEER'S! FEE FORTHES SERVICESI PERFORMEDUNDER THIS AGREEMENT OR$ $50,000,WHICHEVER  fee  shall be considered as ift the entirety of such void, invalid, illegal, or unenforceable  had never been  contained in this Agreement.  provision  subject matter of this Agreement. The Parties agree that Engineer is to have no  or liability responsibility  whatsoever remedy.  to Client for any claim(s) or loss(es) of any nature, except as set forth in this Agreement. No  diligence consistent with sound professional practices.  ofl limitation or repose.  Agreement and bind the entity so represented.  ISG GREATER. INCREASED LIMITS MAY BE NEGOTIATED FOR ADDITIONAL FEE.  Agreement For Professional Services (Municipal Client-Scope ofs Services)- Page 3of4  Revised 03 October 2016  Client Initial/ /Date    Further, it is the intent of the Parties to this Agreement that Engineer's services under this Agreement shall not subject Engineer's individual employees, officers or directors toa any personal legal exposure for claims and risks associated with the services performed or performable under this Agreement. 21. WAIVER Any failure by Engineer to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Engineer may subsequently require strict compliance at any IN WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed suchi in duplicate copies, each of which shall have full dignity and force as an original, ont the  time, notwithstanding any prior failure to doso.  day  of.  20  HALFF ASSOCIATES, INC. blL  CITY OF SEAGOVILLE, TEXAS  By:  By:  Signature Printed Name Title Date  Jayson Melcher Printed Name Water Utilities Team Leader Title December 28, 2016 Date  Agreement For Professional Services (Municipal Client-Scope ofs Services)- Page 4of4  Revised 030 October 2016  Clienti initial/ /Date    EXHIBIT A For  Scope of Professional Engineering Services  City of Seagoville, Texas December 28, 2016  Wastewater Collection System Asset Inventory, Hydraulic Model and Master Plan Update  Proposed Scope of Work  A. Project Coordination and Field Investigation  1. Project Meetings - This task includes up to three meetings with City staff and a 2. Data Collection Collect data and records from City staff and other available sources, including: current billing accounts, population estimates, population projections, historical water demands, construction plans for recent water system a. Includes up to two days of engineer field observation of critical system b. Includes up to four days of field survey to capture critical elevations oflift stations, force mains, and a sufficient number of manholes on large interceptors (30 estimated) to establish pipe slopes and depths. a. Perform temporary flow metering for 45 consecutive days to obtain dry- weather and wet-weather flowrates via electronic flowmeters inserted into b. Install monitors to measure rainfall for the duration of the flow monitoring  council briefing toj present the project results.  expansions, pump cut sheets and operating curves. components, such as lift stations.  3. Flowrate and Rainfall Monitoring  6individual manholes spaced throughout the system.  period.  B. Asset Inventory and GIS Mapping  1. Initial GIS Database and Asset Inventory Development  a. Halffwill create the initial enterprise GIS database using the City'sexisting GIS and CAD-based maps and a Unique Asset Inventory Identification b. Once the initial geodatabase has been created, the database design will be reviewed with the City. After the review, Halff will address the City's comments and then publish the map services for use with web maps and a. Halff will develop two (2) web map applications with Esri's ArcGIS Application Programming Interface (API) for JavaScript. Web maps developed with the ArcGIS API for JavaScript can be accessed from a variety of standard modern web browsers that support HTML 5 and CSS3, fore example Internet Explorer v9+, Firefox, Chrome, and Safari v3+. Web Maps based on. JavaScript do not require the end user to install third party plug-ins. The standard web map platform includes the functionality to zoom, pan, toggle feature layers on and off, search by address, identify features, edit features, print, and view feature layer attribute tables. A  system for mapped attributes.  mobile applications.  2. Web] Maps  1    EXHIBIT A For  Scope of Professional Engineering Services'  City of Seagoville, Texas December 28, 2016  Wastewater Collection System Asset Inventory, Hydraulic Model and Master Plan Update  variety of base map options will be available; including aerial imagery and street maps, and the user willl be able to toggle between them. 1. Public Web Map - This web map will be deployed as a publicly available site at the City's option. This site will display the basic information the City would like presented to the general public, but 2. Secured Web Map - This web map will be deployed as ai restricted site for use by the City staff only. Through this web map, City staff will be able to view all of their GIS data layers and make edits as  the end user will not be able to edit the data.  needed.  3. Mobile GIS Application  a. Halff has developed an iPhone/iPad (iOS) application to support mobile GIS needs. The HalffGISi iOS App will be configured to support the City's operational layers like the sewer system. The mobile GIS application will allow City staff to view asset information and collect new assets while in the field. Using the Halff App, the City will be able to collect additional assets that were not available during the initial data development process. b. Halffv will initially configure up to three mobile services for the City to use. Ift the City identifies additional mobile GIS needs, those services can be a. Halff uses ai role based security module to control access to the web maps and mobile GIS application. The City will have administration rights for the security module which allows for user account management. The designated administrator will have the ability to create, edit, and delete accounts as well as set thel login role associated with the account and control which accounts have access to the mobile GIS application. a. Halffw will provide one day ofon-site training for the City staff. Thistraining session will covert the available datasets within the City's GIS database, how to manage the security module, how to use the web maps, and how to use the mobile GIS application. Halff will also be available via telephone and a. Halffwill support the City with a GIS planning session to identify the goals and objectives the City has for the future expansion of their GIS system, which may include the implementation of a work order and asset  configured as well.  4. Rolel Based Security  5. Training and Support  email to answer the City's questions.  6. Future GIS Planning  management system.  2    EXHIBIT. A For  Scope of Professional Engineering Services  City of Seagoville, Texas December 28, 2016  Wastewater Collection System Asset Inventory, Hydraulic Model and Master Plan Update  7. GIS Database and Web Map Hosting  a. The web maps and GIS database developed for this project will be hosted on Halff's corporate servers which physically reside in Richardson, TX. Halff's IT department has a formal backup and disaster recovery plan in place which includes offsite virtualized servers, emergency power backup (short term and long term), and redundant internet connections. The hosting service includes server monitoring, security and user account administration, database administration, webi mapmonitoring, and access to  the HalffGIS ios (Phone/Pad). App.  Wastewater Model Development  1. Calculate domestic wastewater flowrates based on historic wastewater flowrates and future population projections. Develop daily flowrate pattern for use in extended period simulations based on: results of flow monitoring program. a. Future flowrates will be projected for increments generally corresponding with anticipated conditions in 2020, 2025, and 2035. b. Peak wastewater flowrates will be developed by calculating approximate wet-weather flowrates resulting fromi inflow and infiltration into the system. 2. Build hydraulic model based on existing wastewater collection system. Input  manhole elevations using the best available data.  3. Run and debug model.  D. Model Calibration  1. Calibrate the model to correlate to the collected data. The goal of calibration will bet to achieve modeled results within 10 percent of measured results for at least 90 percent ofthe collected field data. Ifthe calibration goal cannot be: achieved within the amount oft time budgeted for the task, then Halff will document the actual level of calibration and estimate the expected model error in the final report. Recommendations for additional field testing, if appropriate, will be made to  improve future calibration efforts.  E. Wastewater System Analysis  1. Analyze the performance of the wastewater collection system under historical a. Identify any deficiencies in existing system components during dry-weather b. - Analyze capacity upgrade options needed to address existing deficiencies. 2. Analyze the performance of the wastewater collection system under future peak  flowrates.  and wet-weather flows.  hour, dry-weather flowrates and wet-weather flowrates.  3    EXHIBIT A For  Scope of] Professional Engineering Services  City of Seagoville, Texas December2 28, 2016  Wastewater Collection System Asset Inventory, Hydraulic Model and Master Plan Update  a. Identify any deficiencies in the collection system components under future b. Analyze capacity upgrade options needed to address future deficiencies.  flowrate conditions.  F. Master Plan Report  1. Prepare master plan report documenting the project approach, major assumptions, calibration level, results of model analyses, and appropriate recommendations. Identify and prioritize improvement needs to address existing deficiencies and provide capacity upgrades for future flowrates. In addition to figures and exhibits presented int the report, providetwo2 24'x36'colormaps: showing thei recommended 2. Prepare Engineer's opinion of probable construction cost for the identified  capacity improvements graphically.  improvements.  Fee Summary  A. Project Coordination and Field Investigation: B. Asset Inventory and GIS Mapping C. Wastewater Model Development D. Model Calibration E. Wastewater System Analysis F. Master Plan Report and CIP Total  74,100 23,100 $ 19,400 $ 7,200 $ 2 29,200 $ 21.200 $174,200  This project will be invoiced monthly on a Lump Sum basis. Direct expenses such as printing and other reprographics, delivery charges and vehicle mileage associated with the project are  included in the lump sum budget.  Summary of] Deliverables Provided as Part ofThis Scope  Draft Master Plan Report 24"x36" Color Maps (2)  Final Master Plan Report, incorporating review comments on the draft Updated GIS shapefiles of existing collection system  Schedule  Itis Halff. Associates' intention to commence professional services promptly following receipt of notice-to-proceed (NTP). Halff will perform its services in a timely manner with the understanding that the completion of many oft the project tasks and milestones is contingent upon  4    EXHIBIT. A For  Scope of Professional Engineering Services  City of Seagoville, Texas December 28, 2016  Wastewater Collection System Asset Inventory, Hydraulic Model and Master Plan Update  information, reviews or tasks provided by others beyond Halff Associates' reasonable control. We propose to submit our draft Master Plan Report within nine months ofr receiving the authorization to proceed. This schedule is dependent on the availability of information and weather patterns required to complete the scope of services and excludes time required for review by the City of Seagoville. The Contract for this scope of services will terminate upon submittal of the final  Report and presentation of findings.  Services Not Included in this Scope ofServices Condition assessment ofinfrastructure. CCTV Services. Design Services. Subsurface Utility Engineering.  Analysis or modeling within the wastewater treatment plant The payment of fees and taxes (none expected).  Data Ownership  All GIS and hydraulic model data developed during this project shall be considered the property ofthe City of Seagoville. Upon request from the City, Halff will provide the GIS data developed  under this contract in an ArcGIS file geodatabase format at no additional cost.  Assumptions  The hydraulic model will end at the lift station oft the wastewater treatment plant at the downstream end designated in the model as an outfall node. The treatment plant itself will not bei included in the hydraulic model. This proposal includes pipelines 8 inches in Manhole lid elevations in the model will be established based on ac combination of 2010 TNRIS survey data and field survey data collected by Halff. Alternate topographical survey sources which are provided by Seagoville may be used atl Halff's discretion. Field survey of manholes will be performed to verify the modeling assumptions made for pipeline depth, diameter, and slope. This proposal assumes 30 manholes will be The City will provide Halffwith available data requested for the completion of each task This scope includes 30 days of flow monitoring and assumes wet-weather storm events will occur within that time frame. Ifstorm events do not occur, Halff will submit a  diameter or larger.  surveyed. outlined int this scope.  contract amendment for additional flow monitoring.  5    THE CITY OF SEAGOVILLE, TEXAS RESOLUTION NO. 01-R-2017  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAGOVILLE, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HALFF ASSOCIATES, INC. FOR THE PURPOSE OF PREPARING A WASTEWATER MASTER  PLAN; PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City Council for the City of Seagoville, Texas desires to enter into an WHEREAS, Halff Associates, Inc. has provided a proposal for preparation of the WHEREAS, the preparation ofa Wastewater Master Plan was approved in the WHEREAS, the City Council for the City of Seagoville, Texas has reviewed the Contract and has determined it to be in the best interest of the City of Seagoville to enter into  Agreement for the preparation of a Wastewater Master Plan; and, Wastewater Master Plan in the amount of $174,200; and,  FY2016-2017 Municipal Budget; and,  said agreement.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE SECTION 1. The City Manager is hereby authorized, on behalf of the City of Seagoville, Texas, to sign an agreement with Halff Associates, Inc. for the preparation of a Wastewater Master Plan, in an amount not to exceed $174,200 (one-hundred, seventy-four thousand, two-hundred dollars) which is attached hereto and incorporated herein as. Exhibit "A". SECTION 2. This resolution shall take effect immediately from and after its passage, PASSED AND APPROVED by the City Council of the City of Seagoville, Texas, this the gth  CITY OF SEAGOVILLE, TEXAS:  and it is accordingly so: resolved. day of. January, 2017.  APPROVED:  Dennis K. Childress, Mayor    ATTEST:  Christie Wilson, Interim City Secretary  APPROVED ASTOFORM:  Alexis Allen, City Attorney    Regular Agenda Item:3  Meeting Date: January 9, 2017  Item Description  Ifapproved, the City Council authorizes the City Manager to sign all documents ini relation to this Work Order Agreement with HALFF Associates, Inc., for Professional Services on a Task Order basis. This Work Order Agreement is for the FY2016-2017 Storm Water Management  Plan (SWMP).  BACKGROUND OF ISSUE:  The City of Seagoville has contracted with HALFF Associates, Inc., for assistance and management of the City's Storm Water Management Plan (SWMP). This Plan is mandated and inspected by the Texas Commission on Environmental Quality (TCEQ), and contains extensive requirements for municipalities to adhere to. HALFF Associates, Inc., was the original author of our initial Plan, therefore it is my recommendation that we continue contracting with them for  this service.  FINANCIALI IMPACT:  The City Council approved the cost oft this service in our FY2016-2017 Storm Water Budget.  The proposed cost is $29,400, and will be paid on a task order basis.  EXHIBITS  Exhibit A: Work Order Agreement with HALFF. Associates, Inc., for Professional Services Exhibit B: Al Resolution authorizing the City Manager to sign all documents in relation to  on at task order basis.  this Work Order Agreement with HALFF Associates, Inc., for the FY2016-2017  Storm Water Management Plan (SWMP).    33 HALFF  December 28, 2016 Mr. Patrick Stallings City Manager City of Seagovile, Texas P.O. Box: 369 702 N. Hwy 175 Seagoville, Texas 75159  RE: Agreement for Professional Services on a Task Order Basis.  Dear Mr. Stallings  Half Associates is pleased to provide this Agreement for Professional Services on a Task Order Basis and two Work Order Authorizations for your review and approval. Work Order Authorization #1 includes FY 2017 assistance with. the. City's stormwater management plan (SWMP). The proposed budget for these tasks is $29,400./ Work Order Authorization #2 includes general, on-call consultation serviçes in FY2017. The Attached to this letter of transmittal are two compete originals of the Agreement for Professional Services on al Work Order Basis. This agreement includes Exhibit A, which is Halff Associates' hourly rate schedule, and Exhibit B, which is a unit pricing schedule. Also attached are two originals of each Work Order Authorization. Ifthese documents meet with your approval, please execute both copies of the Agreement and the Work Order Authorizations and return one We appreciate the opportunity to continue working for Seagoville. Please let me know if  proposed budget for these tasks is $26,000.  original of each to us for our files.  have any questions or need any additional information.  you  Sincerely,  HALFF ASSOCIATES, INC. Jayson Melcher, PE M Water Utilities Team Leader  HALEF ASSOCIATES, ING. DALLAS. TX7 75245  2225 GREENVILLE AVENUE, SUITE 200 TELC,S72222 WWWHALP"COM  FAX.1214,572-2275    AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES ONA TASK ORDER BASIS This Agreement for Professional Engineering Services, hereinafter called "Agreement," is entered into by the City of Seagoville, Texas a Home Rule City of the State of Texas, hereinafter referred to as "Client', duly authorized to act by the City Council of said Client, and HALFF ASSOCIATES, Texas corporation, acting through a duly authorized officer, herein called "Engineer," relative INC., to a Engineer providing professional engineering services to the Client. Client and Engineer when  mentioned collectively shall be referred to as the "Parties".  WITNESSETH:  Fort the mutual promises and benefits herein described, the Client and Engineer agree as follows:  1. 2.  Term of Agreement. This Agreement shall become effective on the date ofi its execution both Services to bel Performed by Engineer. Engineer shall provide to the Client basic engineering on an "as needed" or "task order" basis as determined by the Client which services may include, but will services not limited to, those services normally rendered by an engineer to a similar client. Iti is anticipated that such services be mayinclude, but not be limited to planning, surveying, project design, project development, consultation regarding general engineering issues, review of documentation, GIS services, database services, construction services to assist the Client, as determined by the Client. Engineer, upon specific written request by the phase will prepare a detailed fee schedule fori the Client's review and approval. Should the Client request, agree to assist the Clienti in developing and preparing: a scope(s) ofs services responsive to ap particular Engineer Task Order. may Such task orders shall be bound by and interpreted by the terms of this Agreement. Task Orders shall numbered sequentially. Task Orders will be individual stand-alone proposals and when executed by both Parties be shalli incorporate thet terms oft this Agreement such that this Agreement shali be amended. Engineer shall perform its obligations under this Agreement as an independent contractor and not as an agent or fiduciary of any other Compensation of Engineer. Client agrees that Engineer shall be paid for any services requested the Client, at the hourly rates reflected on Exhibit A, attached hereto, plus reasonable and necessary reimbursable by expenses (Direct Costs) incurred by Engineer in the performance of the requested services. Direct costs shall include, but are not limited to, long distance telephone, postage, equipment, expendables, subcontractors or special consultants, freight, testing fees, copies and blueprints. See Exhibit B for the mileage, current Unit Pricing Schedule for direct costs. Direct Costs shall be billed at 1.1 times actual costs. If additional services, trips or expenses are requested, Engineer will not provide such additional services until authorized by the Client Engineer agrees to submit monthly statements to the Client for basic professional engineering services. These statements willl be based upon Engineer's actual services performed and reimbursable expenses incurred, if any, and the Client shall endeavor to make prompt payments. Each monthly invoice submitted by Engineèr to the Client shall be reasonably itemized to show the amount of work performed during that month broken down the identity oft the person(s) performing such work, the amount oft time expended by such person(s) in performing by that work, the billing rate for each such person, and al brief summary oft the work performed by each such person. If the Client fails to pay Engineer within thirty (30) calendar days of the receipt of Engineer's invoice, Engineer may, after giving ten (10) days written notice to the Client, suspend professional engineering services until payment is received. Client agrees that Engineer shall be entitled to interest on accounts that are greater than 45 days and such interest shall ber reimbursed to Engineer atar rate of one percent( (1%) per month. The assessment of interest on accounts receivable shall not preclude Engineer from suspending services as described above. Client's Obligations. The Client agrees that it will () designate a specific person to act as the Client's representative, (i) provide Engineer with any previous studies, reports, data, budget constraints, special Client requirements, or other pertinent information known to the Client, when necessitated by a project, (ii) assist Engineer in obtaining access to property necessary for performance of Engineer's work for the Client, (iv) make prompt payments in response to Engineer's statements and (v) respond in a timely fashion to requests from Engineer. Engineer is entitled to rely upon and use, without independent verification and without  and shall continue in effect thereafter until terminated as provided herein.  by Parties,  Client,  party. 3.  in writing to proceed.  4.  information  liability, all  and services provided by the Client or the Client's representatives.  Agreement For Professional Services (Municipal Client-Task Order)- Pageiof4  Revised: 24/ August 2016  Client Initial/Date    5.  Termination of Work- Either the Client or the Engineer may terminate this  at  or without cause upon giving the other Party ten (10) calendar days' prior written notice. Agreement Client anyt time with termination of Engineer for Client's convenience shall only be utilized in good faith, and shall not agrees be utilized that either the purpose or the result of such termination is the performance ofa all or part of Engineer's this Agreement by Client or by another service provider. Following Engineer's receipt of such termination services under the Client shall, within ten (10) calendar days of Client's receipt of Engineer's final invoice, the all services rendered and all costs incurred up to the date of Engineer'si receipt of such notice pay oft termination. Engineer for Ownership of Documents Upon Engineer's completion of services and receipt of payment in Engineer shall grant to Client ai non-exclusive license to possess the final connection with Engineer's performance of the work under this Agreement, drawings ifa any. Said instruments may be copied, duplicated, reproduced and used by Client for the purpose of drawings constructing, and operating and maintaining the improvements. Client agrees that such documents are noti intended or represented to be suitable for reuse by Client or others for purposes outside the Scope of Services of this Agreement. Notwithstanding the foregoing, Client understands and agrees that any and all GIS applications, proprietary data or processes, and certain other items relatedi to the services computer programs, under this Agreement are and shall remain the sole and exclusive property of Engineer and performable noti be used reused, in any form, by Client without the express written authorization of Engineer. Client agrees may that reuse by Client, or by those who obtain said information from or through Client, without written verification any or adaptation by Engineer, will be at Client's sole risk and without liability or legal exposure to Engineer or to Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or associates. Engineer may reuse all drawings, reports, data and other information developed inj performing the services Notices. Any notices to be given! hereunder by either partyt tot the other may be affected either Sole Parties and Entire Agreement. This Agreement shall not create any rights or benefits to except the Client and Engineer, and contains the entire agreement between the parties. Oral modifications anyone tot this Indemnification. Engineer does hereby agree to indemnify Client and its officials, officers, agents, representatives, employees andi invitees from and against liability, claims, suits, demands and/or causes ofa action, (including, but notl limited to, reasonable attorney's fees and costs ofi litigation), which arise byr reason of death or injury to property or persons but only to the extent caused by the negligent act or omission or willful misconduct of Engineer, Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, members, managers, attorneys, subsidiary entities, advisors, subconsultants or In the event that the Client and Engineer are alleged or found to be concurrently negligent, the Parties agree that alll liability shall be calculated on a comparative basis of fault and responsibility and that neither shall be required to defend or indemnify the other Parly for that Party's negligent or intentional 10. Insurance. Engineer shall, at its own expense, purchase, maintain and keep in force duration oft this Agreement andi for a period of three years thereafter, professionall liability insurance. throughout The limits the of liability shall be $1,000,000 per claim and in the aggregate. For coverage provided on a claims-made basis, Engineer agrees to use its best efforts to maintain this policy for a period of four (4) years after the cessation of any work for the Client or shall purchase the extended reporting period or "tail" coverage insurance providing equivalent coverage for the same period of time. Engineer shall. submit to the Client a certificate of insurance 11. Prompt Performance by Engineer. All services provided by Engineer hereunder shall be accordance with the degree of care and skill ordinarily exercised under similar circumstances performed in members of the engineering profession in the State of Texas applicable to such engineering by competent services 12. Client Objection to Personnel. If at any time after entering into this Agreement, the Client has reasonable objection to any of Engineer's personnel, or any personnel, professionals and/or consultants retained any  if notice  6.  and instruments full,  produced in  or  described byt this Agreement in Engineer's other activities. delivery, in writing, or by registered or certified mail. Agreement shall have no force or effect.  7. 8. 9.  by personal  owners, errors Party acts, or  associates. omissions.  independent contractors or  prior to commencing work for the Client.  contemplated by this Agreement.  Agreement For Professional Services (Municipal Client-Task Order)- Page2of4  Revised2 24 August 2016  Client Initial/Date    by Engineer, Engineer shall promptly propose substitutes to whom the Client has no reasonable objection, and Engineer's compensation shall be equitably adjusted to reflect any difference in Engineer's costs occasioned 13. Assignment and Delegation. Neither the Client nor Engineer may assign their rights or duties without the written consent oft the other party. This Agreementi is binding on the Client and delegate to their fullest extent permitted by law. Nothing herein is to be construed as creating any personal liability Engineer on the the of 14. Jurisdiction and Venue This Agreement shall be administered under the substantive laws oft the State Texas (and not its conflicts of law principles) which shall be used to govern all matters arising out of, or to, this Agreement: and aild of the transactions itc contemplates, including without limitation, its validity, interpretation, relating construction, performance and enforcement. Exclusive venue shall liei in Dallas County, Texas. 15. Integration, Merger and Severability - This Agreement and the authorized Task Orders are fully incorporated herein andi represent the entire understanding of Client andl Engineer. No prior oral or written understanding shall be of any force or effect with respect tot those matters covered herein. The Agreement not be modified or altered excepti in writing signed by both Parties. This Agreement constitutes, represents may and isi intended by the Parties to bet the complete and final statement and expression of all oft thet terms and arrangements between the Parties to this Agreement with respect to the matters provided fori in this Agreement. This Agreement supersedes any and all prior or contemporaneous. agreements, understandings, negotiations, and discussions between the Parties and all such matters are merged into this Agreement. Should any one or more of thej provisions contained int this Agreement be determined by a court of competentj jurisdiction or by legislative pronouncement: to be void, invalid, illegal, or unenforceable in any respect, such voiding, invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be considered as ift the entirety ofs such void, invalid, illegal, or unenforceable provision had never been contained int this 16. Exclusivity of Remedies = The Parties acknowledge and agree that the remedies set forth int this Agreement, including those set forth in Article 9. Indemnification and Article 20. Agreed Remedies are and shall remaini the Parties' sole and exclusive remedy with respect to any claim arising from, or out of, or related to, the subject matter of this Agreement. Thel Parties agree that Engineeri is to have no liability or responsibility whatsoever to Client for any claim(s) or loss(es) of any nature, except as seti forth in this Agreement. No Party shall be able to avoid thel limitations expressly set forth in this Agreement by electing to pursue some other 17. Timeliness of Performance Engineer shall perform its professional services with due andi reasonable 18. Dispute Resolution. In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such disagreement cannot be resolved by the signatories hereto, the signatories agree to schedule a series of no less than two meetings of senior personnel of Client and Engineer in which the disagreement or conflict will be discussed. The first of such meetings will be scheduled as soon as possible following identification of such disagreement or conflict and the second meeting must occur within thirty (30) days following the initial meeting. Subsequent meetings, if any may be scheduled upon mutual agreement of the parties. The parties agree that these two meetings are conditions precedent to the institution of legal proceedings unless such meetings will adversely affect ther rights of one or more oft the parties as such rights relate to statutes 19. Signatories. The Client and Engineer mutually warrant and represent that the representation of each whoi is executing this Agreement on behalf oft the Client or Engineer, respectively, has full authority to execute this  such substitution.  by  any Client officer, employee or agent.  part  Agreement.  remedy.  diligence consistent with sound professional practices.  of limitation or repose.  Agreement andi bindi the entity so represented.  NIENTIONALLYLEFT BLANK  Agreement ForF Professional Services (Municipal Client-Task Order)- Page3of4  Revised 24A August 2016  Client Initial/Date    20. Agreed. Remedies- AATSASETESBADA RISKS ANDE BENEFITS OF THE PROJECT TOBOTHTHE CLENTA ANDTHE ENGINEER. AND PRPEANTT OF AND LIMITATIONS OF REMEDIES ARE BUSINESS UNDERSTANDINGS BETWEEN THE PARTIES RISKS AND THESE RISKS AND REMEDIES SHALL APPLYTO ALL POSSIBLE LEGAL THEORIES OF RECOVERY, CLIENT FURTHER, AGREES.TOT THE FULLEST EXTENT PERMITTED BYLAW.AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS. AGREEMENT OR. ANY REFERENCE TO INSURANCE EXISTENCE. OF APPLIGABLE INSURANCE. COVERAGE, THAT THE TOTAL LIABILITY. OR THE AGGREGATE, OF THE ENGINEER AND ENGINEER'S OFFICERS. DIRECTORS, EMPLOYEES. IN THE AND SUBCONSULTANTS TO THE CLIENT OR TOANYONE CLAIMING BY, THROUGH OR UNDER AGENTS, CLIENT,FOR ANY AND ALL CLAIMS, LOSSES, COSTS OR DAMAGES WPATBOEVERAREINGI OUT THE RESULTING FROM, OR IN ANY WAY RELATED TO,THE SERVICES UNDER THIS AGREEMENT OF, ANY CAUSE OR CAUSES OF THE ENGINEER OR THE ENGINEER'S OFFICERS, DIRECTORS. FROM EMPLOYEES. AGENTS, AND SUBCONSULTANTS. SHALLI NOTI EXCEED THE ENGINEER'S FEE SERVICES PERFORMED UNDER THIS AGREEMENTOR: $50,000, WHICHEVERI IS GREATER. INCREASED FOR THE Further, it is the intent of the Parties to this Agreement that Engineer's services under this Agreement shalli not subject Engineer's individual employees, officers or directors to any personal claims and risks associated with the services. performed or performable under this Agreement. legal 21. Waiver- Any failure by Engineer to require strict compliance with any provision of this not be construed as a waiver ofsuch provision, and Engineer may subsequently require strict compliance Agreement shail  LIMITSMAYI BE NEGOTIATED FOR ADDITIONALI FEE.  exposure for at any  time, notwithstanding any prior failure to doso.  INI WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed suchi in duplicate copies, each of which shall have full dignity and force as an original, ont the  day  of  20  HALFF ASSOCIATES/INÇ. E7 Signature Jayson Melcher Printed Name Water Utilities Team Leader Title December 28, 2016 Date  CLIENT: CITY OF SEAGOMILLE, TEXAS  By:  By:  Signature Printed Name Title Date  Agreement For ProfessionalServices: (Municipal Client-1 Task Order)- Page4 40f4  Revised: 24A August 2016  Client Initial/ Date    EXHIBIT A Halff Associates Range of Billing Rates (rates goodt through 2017)  Class Description 111 Civil-Gen-ASCE Grade 1 112 Civi-Gen-ASCE Grade 2 113 Civil-Gen-ASCE Grade 3 114 Civil-Gen-ASCE Grade 4 115 Civil-Gen-ASCE Grade 5 116 Civi-Gen-ASCE Grade 6 117 CMvi-Gen-ASCE Grade 7 125 CivI-Env-ASCE Grade! 5 132 Civi-Struct-ASCE Grade 2 133 Civi-Struct-ASCE Grade 3 134 Civi-Struct-ASCE Grade 4 136 Civi-Struct-ASCE Grade 6 143 Chemical Engr Grade 3 148 Chemical Engr Grade 8 151 Mechanical Engr Grade 1 152 Mechanical Engr Grade 2 153 Mechanical Engr Grade 3 154 Mechanical Engr Grade 4 155 Mechanical Engr Grade 5 156 Mechanical Engr Grade 6 157 Mechanical Engr Grade 7 162 Electrical Engr Grade 2 164 Electrical Engr Grade 4 165 Electrical Engr Grade 5 166 Electrical Engr Grade 6 167 Electrical Engr Grade 7 181 Landscape Arch Grade 1 182 Landscape Arch Grade 2 183 Landscape Arch Grade 3 184 Landscape Arch Grade 4 185 Landscape Arch Grade 5 192 Architect Grade 2 193 Architect Grade 3 194 Architect Grade 4 195 Architect Grade 5 196 Architect Grade 6 197 Architect Grade 7 212 Environ.Scient Level 2 213 Environ. Scient Level 3 214 Environ. Scient Level 4 215 Environ. Scient Level 5 221 GIS EntryLevel 222 GIS Grade 2 223 GIS Grade 3 224 GIS Grade 4 225 GIS Grade! 5 280 Land Planner 311 Draftsman-Civil Level 1 312 Draftsman-Civil Level 2 313 Draftsman-Civil Level 3 314 Draftsman-Civil Level 4 315 Draftsman-Civil Level 5  Min 81.27 87.91 91.23 109.47 139.33 207.33 238.85 179.13 99.52 102.01 131.03 238.85 132.69 305.19 125.39 100.35 118.59 106.15 149.28 281.89 261.40 96.20 118.59 153.43 212.31 222.92 69.66 77.96 77.96 78.79 147.62 77.63 92.88 146.29 189.09 194.89 273.68 75.47 102.01 114.45 184.94 66.35 73.81 87.08 92.06 109.47 96.60 51.75 69.00 65.21 75.90 94.01  Max 107.98 113.20 121.91 149.78 224.66 292.59 322.19 188.09 104.50 135.19 141.07 250.79 148.03 330.90 131.66 121.91 139.33 121.91 192.01 295.98 274.47 101.01 153.26 161.97 222.92 234.07 73.15 81.85 148.03 139.33 182.87 93.17 142.81 153.61 198.54 215.09 287.36 104.50 120.17 174.16 194.19 75.76 77.50 91.43 112.33 137.59 226.41 60.86 72.45 81.51 98.71 120.45    EXHIBIT A Halff Associates Range of Billing Rates (rates good through 2017)  317 Technician-Civil Level 2 318 Designer-Civil 325 Draftsman-Environ Level 5 326 Tech-Environ Level 1 331 Draftsman-Struct Level 1 334 Draftsman-Struct: Level 4 341 Draftsman Chem Grade 1 343 Draftsman Chem Grade 3 344 Draftsman Chem Grade 4 352 Draftsman-Mech Level 2 353 Draftsman-Mech Level 3 357 Mechanical Designer 367 Electrical Designer 377 Plumbing Designer 394 Computer Anim Level 4 395 Computer Anim-L Level 5 410 Rodman 420 Instrument Man 430 Party Chief 435 Survey Technician 440 Surveyor-in-Training: SIT 445 Registered Prof Land Svyr 450 Survey Dept! Head 460 Site Inspector 470 Utlity Locator 472 SUE Tech 2/2-4 Yrs Exp 474 SUE Tech 3/4+ Yrs Exp 475 SUE Lead Tech3 476 SUE Field Spvsr 1 478 SUE Field Spvsr 3 480 Utility Coordinator 530 Office Clerk 540 Facilities Manager 570 Receptionist 580 Secretary 620 Programmer 630 Systems Analyst 660 "TSupport Mgr 670 ITD Development Mgr 710 Engineer 740 Surveyor 750 Clerical 810 Right-Of-Way Specialists  119.03 96.60 100.05 116.44 61.24 99.53 62.10 100.05 119.03 58.65 68.14 84.59 56.06 93.15 88.84 119.03 48.30 48.30 58.65 62.10 72.45 117.76 167.52 63.83 55.20 63.83 67.28 111.13 91.43 167.52 98.69 27.60 100.35 58.65 51.75 104.50 59.71 144.30 140.99 53.48 29.33 27.60 74.64  124.98 168.93 105.05 122.26 72.45 104.51 65.21 106.86 124.98 66.11 83.32 171.55 86.94 97.81 93.28 128.60 85.13 94.19 92.37 106.86 92.37 167.19 175.90 89.66 65.21 67.02 79.70 135.84 96.00 208.99 121.91 50.72 105.37 72.45 98.71 161.10 166.32 191.57 148.03 57.96 30.79 28.98 208.12    EXHIBITB - UNIT PRICING SCHEDULE  December 28, 2016 Unit Description REPRODUCTION  Unit Code BINDBK Binding Booklets BINDPL BLUEPR Blacklines COPY1 COPY2 COPY3 COPY4 FCMNT PLOT1 PLOT2 PLTCSF Plots - Color- - Sq Ft PLTBSF Plots- - B&W-SqFt ATV AUGER Hand Auger BOAT CLWSMP Colliwasa Samplers DB DIP DPB OVM SED SILICN WLI ATV BOAT GATOR GPS GPSHH MON1 MON2 MON3 ATV GPS GPSHH M*DV MI"SVY MI'TCV MI"VE CD DELIV1 DELIV2 EMILES DIS1 DIS2 DIS3 GISPEN GIS Digital Map Pen MISC RF4 POSTGE Postage orc current IRS rate or current USPS rate  Unito of Measure Per Set Per Set PerE Each Per Sheet Per Sheet Per Sheet Per Sheet Per SqFt Per Plot Per Plot Per SqFt Per SqFt Per Day Per Day PerDay Per Each Per Per Each Day PerE Each Per Per Day Each Per Day Per Hour Per Per Day Per Foot Foot Per Day Per Day Per Day Per Day Perl Hour Per Per Day Each Per Each Per Each Perk Hour PerDay Per Day Per Per Hour Per Day Per Mile Mile Per Mile Per Mile Hour Per Hour Per Each Per Per Delivery Per Mile Delivery Per Per Day Day Per Day Per Day Per Unit Per Day Per Ounce  $per Unit $5.00 $5.00 $1.00 $0.10 $0.20 $0.75 $1.50 $4.00 $1.00 $15.00 $2.50 $0.15 $35.00 $15.00 $50.00 $10.00 $8.00 $25.00 $15.00 $100.00 $20.00 $75.00 $20.00 $45.00 $2.00 $1.00 $15.00 $35.00 $50.00 $100.00 $36.00 $20.00 $55.00 $220.00 $220.00 $20.00 $10.00 $35.00 $36.00 $20.00 $2.68 $2.68 $2.68 $100.00 $5.68 $75.00 $10.00 $15.00 $40.00 $0.56* $75.00 $150.00 $300.00 $30.00 $1.00 $100.00 $0.49*  Binding Plans  Copies and Scans- -L Legal and Letter/B&W Copies and Scans - Oversize (11x17)/B&W Copies and Scans L Legal and Letter/Color Copies and Scans - Oversize (11x17)/Color Foam Core Mount Plots = Full Size /B&W Plots-F Full Size/ /Color AIITerrain Vehicle Boat Rental  ENVIRONMENTAL  Disposable Bailers (0.75" and 2") Dual Interphase Probe (forf free product measuring) Disposable Pressure Bailers (2") Organic Vapor Meter (OVM) Sediment /Sludge Sampler Silicon Tubing (for Low Flow Sampling) Water Level Indicator AITerrain Vehicle Boat Rental John Deere Gator-Laser Scanner GPS Survey Equipment GPS Survey Equipment Hand Held Small Brass Markers; Type/Survey! Monuments Survey Monumentation; Type IIF R-0-W Markers Survey Monumentation; Type m GPS Markers  ENVSVY Environmental Survey Equipment (for Gradient/Elevation) MICRON 10Micron Filters (for Low Flow Sampling - Metal)  PROXRS PROXRS Receiver  TEFLON Tefion Tubing (for Low Flow Sampling)  SURVEY  PROXRS PROXRS Receiver SECCHI Secchi Disk  SUE  AIITerrain Vehicle GPS Survey Equipment GPS Survey Equipment Hand Held  Mileage Rate for! Mobilization, / Demobilization of the Designating Vehicle Mileage Rate for Mobilization /D Demobilization of a Survey Truck Mileage Rate for Masliytlon/Demabiz2ion of al Traffic Control Vehicle Mileage Rate for Mobilization/ /Demobilization of the Vacuum Excavating Vehicle Per!  VAC"HD Heavy Duty Vacuum Excavation Truck VACTRK Vacuum Truck Charge  OTHER  Burn CD/DVD Delivery/ / Courier in Area Delivery/ Courier Out of Area Unit Based Miles for eExpense Digital Imaging Server Digital maging Server Digital Imaging Server Miscellaneous RF4 Realflow Software    City of Seagoville, Texas Work Order. Authorization Agreement  For  Professional Engineering Services with Halff Associates, Inc. Work Order Authorization No.1 FY2017 Seagoville SWMP implementation Assistance  December 28, 2016  The City of Seagoville has requested that Halff assist the City with implementation ofi its Storm Water Management Plan (SWMP) toi meet the requirements oft the small Municipal Separate Storm Sewer System (MS4) permit. HalffA Associates will perform the following proposed services under the terms conditions described in the Agreement for Professional Engineering Services on a Work Order Basis and (Agreement), dated October1,2016, between Halff Associates and the City of Seagoville.  Scope of Work:  Task #1- Meetings  1. Council Presentation - Provide an update of Seagoville's stormwater management plan to City Council. 2. StaffMeetings - Lead up to three (3) meetings with City stafft to review SWMP implementation requirements and schedule, BMP goals, responsibilities, and progress. Review and provide feedback for activities inj progress. Task #2- General Coordination, BMP Assistance and Review 1. Provide ongoing support and guidance throughout the year outside of regularly scheduled meetings. 2. Assist in development of public education and outreach 3. Develop/review required Standard Operating Procedures Track, inspect and eliminate illicit discharges, Dry-weather screening inspections of outfalls Locate and correct leaking OSSFS (BMP2.8) Response to construction site reports (BMP 3.5) 0&M ofs structural stormwater controls (BMP4.3) Compile relevant data from existing records. Update MS4 Map in GIS and provide hard copy 5. Task #4 - MCM 5, Municipal Operations Pollution Inventory Municipal Facilities (BMP 5.2) Evaluate Municipal 0&M Activities (BMP5 5.3)  Typical effort in this task may include:  materials (SOPs)  including tracking log (BMP2.5)  (BMP2.7)  4. MS4 Map Updates  maps. Prevention  WOI (Year3 35 SWMP Implementation Assistance).doc  I  12/28/2016    City of Seagoville, Texas Work Order Authorization Agreement  For  Professional Engineering Services with Halff Associates, Inc.  Task #3 - Prepare Annual Report  1. Prepare Annual Report for FY 2016- Year2d ofthe 2013 MS4 permit. This report will document stormwater management activities conducted between October 1,  2015 and September 30, 2016. 1. Updated MS41 Map 2. Standard Operating Procedures 4. Annual Report for 2015-2016  Deliverables:  3. Municipal Operations Pollution Prevention Documents  Items Furnished by' Town:  1. Records, logs, documentation ofs stormwater activities  performed.  Schedule: Fees:  Complete by September 30, 2017.  This Task will be billed on ai time and materials basis in accordance with the Agreement. The proposed budget  for these services is as follows:  Task #1: Task #2: Task? #3:  $8,000 $1 17,000 $4,000 $400 $29,400  Reimbursable Expenses Work Order #1 Total:  WO1 (Year 3S SWMP Implementation. Assistance).doc  2  12/28/2016    City of Seagoville, Texas Work Order Authorization Agreement  For  Professional Engimeerimg Services with Halff Associates, Ime.  Submitted:  Approved:  HALFF ASSOCIATES, INC. SNL Signature  CITY OFSEAGOVILLE, TEXAS  By:  By:  Signature  Jayson Melcher, PE Printed Name  Printed Name  Water Utilities Team Leader  Title  Title  December 28.2016 Date  Date  WO1 (Year3 3 SWMP Implementation Assistance).doc  3  12/28/2016    City of Seagoville, Texas Work Order Authorization Agreemmemt  For  Professional Emgimeering Services with Halff Associates, Ime.  Work Order Authorization No. 2 Gemeral Engimeering Comsultation December 28, 2016  The City of Seagoville has requested Halff'sa assistance on needs that may arise throughout the course of the year regarding engineering matters, or other services that Halff can provide. Halff Associates will provide on-call consultation services under the terms and conditions described ini the. Agreement for Professiomal Emgimeering Services om a Work Order Basis (Agreement), dated December 28, 2016, between Halff Associates and the City of Seagoville. This includes services rendered between October 1,  2016and the date oft this agreement, which have not yet been invoiced to the City.  Scope of Worke Items Furmished by Seagovilles Schedulle: Fees:  Provide general engineering consultation to Seagoville in FY 2017at City's  request. As Requested As Needed  This Task will be billed on a time and materials basis in accordance with the Agreement. The proposed budget for these services is as follows:  Work Order #2 Total:  $26,000  Submitted:  Approved:  HALFF ASSOCIATES, INC. 2  CITY OF SEAGOVILLE, TEXAS  By:  By:  Signature  Signature  Jayson Melcher, PE Printed Name  Printed! Name  Water Utilities Team Leader  Title  Title  December 28, 2016 Date  Date  W002 FY2017 Eng Assistance.doc  1  12/28/2016    THE CITY OF SEAGOVILLE, TEXAS RESOLUTION NO. 02-R-2017  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAGOVILLE, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE WORK ORDER AUTHORIZATION NO. 1 WITH HALFF ASSOCIATES, INC. FOR PROFESSIONAL SERVICES ON A TASK ORDER BASIS TO ASSIST WITH THE CITY'S STORMWATER MANAGEMENT PLAN (SWMP); PROVIDING AN WHEREAS, the City Council for the City of Seagoville, Texas desires to enter into an WHEREAS, Halff Associates, Inc. has provided a proposal for assistance with the City's WHEREAS, the funding for this Agreement was approved in the FY2016-2017 WHEREAS, the City Council for the City of Seagoville, Texas has reviewed the Agreement including Work Order Authorization No. 1, and has determined it to be in the best  EFFECTIVE DATE.  Agreement for assistance with the City's Storm Water Management Plan (SWMP); and, Storm Water Management. Plan (SWMP)in the amount of $29,400; and, Storm Water budget and will be paid on a task order basis; and,  interest of the City of Seagoville to enter into said agreement.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE SECTION 1. The City Manager is hereby authorized, on behalf of the City of Seagoville, Texas, to sign an Agreement with Halff Associates, Inc. in an amount not to exceed $29,400 (twenty-nine thousand, four-hundred dollars), which is attached hereto and incorporated  CITY OF SEAGOVILLE, TEXAS:  herein as Exhibit "A". and iti is accordingly SO resolved. day ofJanuary, 2017.  SECTION 2. This resolution shall take effect immediately from and after its passage, PASSED AND APPROVED by the City Council of the City of Seagoville, Texas, this the gth  APPROVED:  Dennis K. Childress, Mayor    ATTEST:  Christie Wilson, Interim City Secretary  APPROVED ASTOFORM:  Alexis Allen, City Attorney    Regular Agenda Item:4  Meeting Date: January 9, 2017  Item Description  Ifapproved, the City Council authorizes the City Manager to sign all documents in relation to this Work Order Agreement with HALFF Associates, Inc., for general on-call water and  wastewater engineering consultation servicesi inF FY2016-2017.  BACKGROUND OF ISSUE:  The City of Seagoville has contracted with HALFF Associates, Inc., for its Storm Water Maintenance Plan and various other water and wastewater engineering issues. The services ofa full-time engineer are not feasible at this point, however, staff finds it necessary many times throughout the year to consult with various professionals to ensure the best possible service for our community is provided. Approval of this Agenda Item, will ensure that staff will have the ability to consult with extremely competent engineering professionals in the area of water and wastewater services to ensure that we make the best possible decisions for or residents,  businesses and visitors to our community.  FINANCIALIMPACT:  The City Council approved the cost of this service in our FY2016-2017 Water and Wastewater Budget. The proposed cost is $26,000, and will be paid on a task order basis.  EXHIBITS  Exhibit A: Work Order Agreement with HALFF Associates, Inc., for general on-call  professional services regarding water and wastewater engineering.  Exhibit B: Al Resolution authorizing the City Manager to sign all documents in relation to the  Work Order Agreement with HALFF Associates, Inc., for on-call water and wastewater engineering consultation services in FY2016-2017.    HALFF  December 28, 2016  Mr. Patrick Stallings City Manager City of Seagoville, Texas P.O. Box 369 702 N. Hwy 175 Seagoville, Texas 75159  RE: Agreement for Professional Services on a Task Order Basis.  Dear Mr. Stallings  Halff Associates is pleased to provide this Agreement for Professional Services on a Task Order Basis and two Work Order Authorizations for your review and approval. Work Order Authorization #1 includes FY 2017 assistance with. the City's stormwater management plan (SWMP). The proposed budget for these tasks is $29,400/ Work Order Authorization #2 includes general, on-call consultation services in FY2017. The Attached to this letter of transmittal are two compete originals of the Agreement for Professional Services on a Work Order Basis. This agreement includes Exhibit A, which is Halff Associates' hourly rate schedule, and Exhibit B, which is a unit pricing schedule. Also attached are two originals of each Work Order Authorization. Ifthese documents méet with your approval, please execute both copies of the Agreement and the Work Order Authorizations and return one We appreciate the opportunity to continue working for Seagoville. Please let me know if  proposed budget for these tasks is $26,000.  original of each to us for our files.  have any questions or need any additional information.  you  Sincerely,  HALFF ASSOCIATES, INC. Jayson Melcher, PE L Water Utilities Team Leader  HALFF ASSOCIATES, JNC. DALLAS, FX7 75243  12225 GREENVILLE. AVENUE, SUITE200 TEL (214)572-2272 WWWHALFF.COM  FAX (214)572-2273    AGREEMENT FORI PROFESSIONAL ENGINEERING SERVICES ON A TASK ORDER BASIS This Agreement for Professional Engineering Services, hereinafter called Agreement," is entered into by the City of Seagoville, Texas a Home Rule City of the State of Texas, hereinafter referred to as "Client", duly authorized to act by the City Council of said Client, and HALFF ASSOCIATES, INC., a Texas corporation, acting through a duly authorized officer, herein called "Engineer," relative to Engineer providing professional engineering services to the Client. Client and Engineer when  mentioned collectively shall be referred to as the "Parties".  WITNESSETH:  For the mutual promises and benefits herein described, the Client and Engineer agree as follows: 1. Term of Agreement. This Agreement shall become effective on the date of its execution by both Parties, Services to be Performed by Engineer. Engineer shall provide tot the Client basic engineering services on an "as needed" or "task order" basis as determined by the Client which services may include, but will not be limited to, those services normally rendered by an engineer to a similar client. Iti is anticipated that such services may include, but not bel limited to planning, surveying, project design, project development, consultation regarding general engineering issues, review of documentation, GIS services, database services, construction to assist the Client, as determined by the Client. Engineer, upon specific written request by the Client, will prepare a detailedi fee schedule fort the Client's review and approval. Should the Client request, Engineer may agree to assisti the Clienti in developing and preparing as scope(s) of services responsive to a particular Task Order. Such task orders shall be bound by and interpreted by the terms of this Agreement. Task Orders shall be numbered sequentially. Task Orders will bei individual stand-alone proposals and when executed by both Parties shall incorporate thet terms ofthis Agreement: such that this Agreement shall be amended. Engineer shall perform its obligations under this Agreement as an independent contractor and not as an agent or fiduciary of any other Compensation of Engineer. Client agrees that Engineer shall be paid for any services requested by the Client, at the hourly rates reflected on Exhibit A, attached hereto, plus reasonable and necessary reimbursable expenses (Direct Costs) incurred by Engineer in the performance of the requested services. Direct costs shall include, but are not limited to, long distance telephone, postage, equipment, expendables, mileage, subcontractors or special consultants, freight, testing fees, copies and blueprints. See Exhibit B for the current Unit Pricing Schedule for direct costs. Direct Costs shall be billed at 1.1times actual costs. Ifadditional services, trips or expenses are requested, Engineer will not provide such additional services until authorized by the Client Engineer agrees to submit monthly statements to the Client for basic professional engineering services. These statements willl bet based upon Engineer's actual services performed and reimbursable expenses incurred, if any, and the Client shall endeavor to make prompt payments. Each monthly invoice submitted by Engineer to the Client shali ber reasonably itemized to show the amount of work performed during that month broken down by thei identity oft the person(s) performing such work, the amount oft time expended by such person(s) in performing that work, the billing rate for each such person, and al brief summary oft the work performed by each such person. If the Client fails to pay Engineer within thirty (30) calendar days of the receipt of Engineer's invoice, Engineer may, after giving ten (10) days written notice to the Client, suspend professional engineering services until payment is reçeived. Client agrees that Engineer shall be entitled toi interest on accounts thata are greater than 45 days and suchi interest shali ber reimbursed to Engineer ata ar rate of one percent(1%) per month. The: assessment of interest on accounts receivable shall not preclude Engineer from suspending services as described above. Client's Obligations. The Client agrees that it will () designate a specific person to act as the Client's representative, (ii) provide Engineer with any previous studies, reports, data, budget constraints, special Client requirements, or other pertinent information known to the Client, when necessitated by a project, (ii) assist Engineer in obtaining access to property necessary for performance of Engineer's work for the Client, (iv) make prompt payments in response to Engineer's statements and (v) respond in a timely fashion to requests from Engineer. Engineer is entitled to rely upon and use, without independent verification and without liability, all  and shall continue in effect thereafter until terminated as provided herein.  2.  services  phase  party. 3.  inv writing to proceed.  4.  information and services provided by the Client or the Client's representatives.  Agreement For Professional Services (Municipal Client-Task Order)- Page 1of4  Revised 24A August 2016  Clienti Initial Date    5.  Termination of Work Either the Client ort the Engineer may terminate this Agreement at any time with or without cause upon giving the other Party ten (10) calendar days' prior written notice. Client agrees that termination of Engineer for Client's convenience shall only be utilized in goodf faith, and shall not be utilized if eitheri the purpose ort the result of such termination is the performance of all or part of Engineer's services under this Agreement by Client or by another service provider. Following Engineer's receipt of such termination notice the Client shall, within ten (10) calendar days of Client's receipt of Engineer's finali invoice, pay the Engineer for all services rendered and all costs incurred upt to the date of Engineer's receipt of such notice of termination. Ownership of Documents Upon Engineer's completion of services and receipt of payment in full, Engineer shall grant to Client a non-exclusive license to possess thei final drawings and instruments produced in connection with Engineer's performance oft the work under this Agreement, ifa any. Said drawings and instruments may be copied, duplicated, reproduced and used by Client fort the purpose of constructing, operating and maintaining the improvements. Client agrees that such documents are noti intended or represented to be suitable for reuse by Client or others for purposes outside the Scope of Services oft this Agreement. Notwithstanding the foregoing, Client understands and agrees that any and all computer programs, GIS applications, proprietary data or processes, and certain other items related to the services performable underi this Agreement are and shall remain the sole and exclusive property of Engineer and may not be used or reused, in any form, by Client withouti the express written authorization of Engineer. Client agrees that any reuse by Client, or by those who obtain said information from or through Client, without written verification or adaptation by Engineer, will be at Client's sole risk and without liability or legal exposure to Engineer ort to Engineer's employees, agents, representatives, officers, directors, affiliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or associates. Engineer may reuse all drawings, reports, data and other information developed in performing the services  6.  described by this Agreement in Engineer's other activities. delivery, in writing, or by registered or certified mail. Agreement shall have no force or effect.  7. 8. 9.  Notices. Anyr notices tol be given hereunder by either partyt tot the other may be: affected either by personal Sole Parties and Entire Agreement. This Agreement shall not create any rights or benefits to anyone except the Client and Engineer, and contains the entire agreement between the parties. Oralr modifications to this Indemnification. Engineer does hereby agree to indemnify Client and its officials, officers, agents, representatives, employees and invitees from and against liability, claims, suits, demands and/or causes of action, (including, but not limited to, reasonable attorney's fees and costs of litigation), which arise by reason of death or injury to property or persons but only to the extent caused by the negligent act or omission or willful misconduct of Engineer, Engineer's employees, agents, representatives, officers, directors, affliates, shareholders, owners, members, managers, attorneys, subsidiary entities, advisors, subconsultants or independent contractors or Int the event that the Client and Engineer are alleged or found to be concurrently negligent, the Parties agree that all liability shall be calculated on a comparative basis ofi fault and responsibility and that neither shall be required to defend or indemnify the other Party for that Party's negligent or intentional acts, errors Party or 10. Insurance. Engineer shall, at its own expense, purchase, maintain and keep in force throughout the duration of this Agreement and for a period of three years thereafter, professional liability insurance. The limits of liability shali be $1,000,000 per claim and in the aggregate. For coverage provided on a claims-made basis, Engineer agrees to use its best efforts to maintain this policy for a period of four (4) years after the cessation of any work for the Client or shall purchase the extended reporting period or "tail" coverage insurance providing equivalent coverage for the same period of time. Engineer shall. submit to the Client a certificate of insurance 11. Prompt Performance by Engineer. All services provided by Engineer hereunder shall be performed  associates. omissions.  prior to commencing work for the Client.  accordance members  in  with the degree of care and skill ordinarily exercised under similar circumstances by of the engineering profession in the State of Texas applicable to such engineering competent services  contemplated by this Agreement.  12. Client Objection to Personnel. If at any time after entering into this Agreement, the Client has reasonable objection to any of Engineer's personnel, or any personnel, professionals and/or consultants retained any  Agreement For Professional Services (Municipal Client-Task Order)- Page2of4  Revised 24 August 2016  Client Initial/Date    by Engineer, Engineer shall promptly propose substitutes to whom the Client has no reasonable objection, and Engineer's compensation shall be equitably adjusted to reflect any difference in Engineer's costs occasioned 13. Assignment and Delegation. Neither the Client nor Engineer may assign their rights or delegate their duties without the written consent of the other party. This Agreement is binding ont the Client and Engineer to the fullest extent permitted by law. Nothing herein is to be construed as creating any personal liability on the part of 14. Jurisdiction and Venue This Agreement shali be administered under the substantive laws oft the State Texas (and not its conflicts of law principles) which shall be used to govern all matters arising out of, or relating to, this Agreement: and all oft thet transactions itcontemplates, including without limitation, its validity, interpretation, construction, performance and enforcement. Exclusive venue shall lie in Dallas County, Texas. 15. Integration, Merger and Severability - This Agreement and the authorized Task Orders are fully incorporated herein and represent the entire understanding of Client and Engineer. No prior oral or written understanding shall be of any force or effect with respect to those matters covered herein. The Agreement may not be modified or altered except in writing signed by both Parties. This Agreement constitutes, represents and isi intended by the Parties to be the complete and final statement and expression of all oft thet terms and arrangements between the Parties tot this Agreement with respect to the matters provided fori in this Agreement. This Agreement supersedes any and all prior or contemporaneous agreements, understandings, negotiations, and discussions between the Parties and all such matters are merged into this Agreement. Should any one or more of the provisions contained in this Agreement be determined by a court of competent jurisdiction or by legislative pronouncement to be void, invalid, illegal, or unenforceable in any respect, such voiding, invalidity, illegality, or unenforceability: shall not affect any other provision hereof, and this Agreement shall be considered as ifthe entirety of such void, invalid, illegal, or unenforceable provision had never been contained in this 16. Exclusivity of Remedies - The Parties acknowledge and agree that the remedies set forth int this Agreement, including those set forth in Article 9. Indemnification: and Article 20. Agreed Remedies are and shall remain the Parties' sole and exclusive remedy with respect to any claim arising from, or out of, or related to, the subject matter of this Agreement. The Parties agree that Engineer is to have no liability or responsibility whatsoever to Client for any claim(s) or loss(es) of any nature, except as set forth ini this Agreement. No Party shall be able to avoid the limitations expressly set forth ini this Agreement by electing to pursue some other 17. Timeliness of Performance Engineer shall perform its professional services with due and reasonable 18. Dispute Resolution. In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such disagreement cannot be resolved by the signatories hereto, the signatories agree to schedule a series of no less than two meetings of senior personnel of Client and Engineer in which the disagreement or conflict will be discussed. The first of such meetings will be scheduled as soon as possible following identification ofs such disagreement or conflict and the second meeting must occur within thirty (30) days following the initial meeting. Subsequent meetings, if any may be scheduled upon mutual agreement of the parties. The parties agree thatt these two meetings are conditions precedent tot the institution of legal proceedings unless such meetings will adversely affect the rights of one or more of the parties as such rights relate tos statutes 19. Signatories. The Client and Engineer mutually warrant and represent that the representation of each whoi is executing this Agreement on behalf of the Client or Engineer, respectively, has full authority to execute this  such substitution.  by  any Client officer, employee or agent.  Agreement.  remedy.  diligence consistent with sound professional practices.  ofl limitation or repose.  Agreement and bind the entity so represented.  INTENTIONALLY LEFT BLANK  Agreement For Professional Services (Municipal Client-Task Order)- Page 3 of4  Revised 24A August 2016  Client Initial/ Date    20. Agreed Remedies - NRECOGNITIONOFI THE RELATIVE RISKS AND BENEFITS OFTHEPROJECT TOBOTHTHE CLIENT AND THE ENGINEER.AND ACKIOMIEDGNGTHATTE ALLOCATION OF RISKS AND LIMITATIONS OF REMEDIES ARE BUSINESS UNDERSTANDINGS BETWEEN THE PARTIES AND THESE RISKS AND REMEDIES SHALL APPLY TO ALL POSSIBLE LEGAL THEORIES OF RECOVERY. CLIENT FURTHER. AGREES, TO THE FULLEST EXTENT PERMITTED BY LAW,AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT OR ANY REFERENCE TO INSURANCE OR THE EXISTENCE OF APPLICABLE INSURANCE COVERAGE, THAT THE TOTAL LIABILITY, IN THE AGGREGATE, OF THE ENGINEER AND ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS TO THE CLIENT OR1 TO ANYONE CLAIMING BY, THROUGH OR UNDER THE CLIENT,FOR ANY AND. ALL CLAIMS, LOSSES, COSTS OR DAMAGES WHATSOEVER ARISING OUTOF, RESULTING FROM. OR INA ANY WAY RELATED TO, THE SERVICES UNDER THIS AGREEMENT FROM ANY CAUSE. OR CAUSES OF THE ENGINEER OR THE ENGINEER'S OFFICERS, DIRECTORS, EMPLOYEES.. AGENTS, AND SUBCONSULTANTS. SHALL NOTI EXCEED THE ENGINEER'S FEE FORTHE SERVICES PERFORMED UNDERT THIS AGREEMENT OR $50,000, WHICHEVER IS GREATER. INCREASED Further, it is the intent of the Parties to this Agreement that Engineer's services under this Agreement shall not subject Engineer's individual employees, officers or directors to any personall legal exposure for claims and risks associated with the services performed or performable under this Agreement. 21. Waiver Any failure by Engineer to require strict compliance with any provision of this Agreement shall not be construed as a waiver of such provision, and Engineer may subsequently require strict compliance at any IN WITNESS WHEREOF, the parties, having read and understood this Agreement, have executed suchi in duplicate copies, each of which shall have full dignity and force as an original, ont the  LIMITS MAY BE NEGOTIATED! FOR ADDITIONAL FEE.  time, notwithstanding any priorf failure to dos so.  day  of  20_  HALFF ASSOCIATES/INE E  CLIENT: CITY OF SEAGOVILLE, TEXAS  By:  By:  Signature Printed Name Title Date  Jayson Melcher Printed Name Water Utilities Team Leader Title December 28, 2016 Date  Agreement For Professional: Services (Municipal Client-Task Order)- Page4 4of4  Revised2 24A August 2016  Client Initial/ Date    EXHIBIT A Halff Associates Range of Billing Rates (rates good through 2017)  Class Description 111 Civl-Gen-ASCE Grade 1 112 Civil-Gen-ASCE Grade 2 113 Civil-Gen-ASCE Grade 3 114 Civil-Gen-ASCE Grade 4 115 Civi-Gen-ASCE Grade 5 116 Civil-Gen-ASCE Grade 6 117 Civi-Gen-ASCE Grade 7 125 Civil-Env-ASCE Grade 5 132 Cii-Struct-ASCE Grade 2 133 Civi-Struct-ASCE Grade 3 134 Cil-Struct-ASCE Grade 4 136 Civi-Struct-ASCE Grade 6 143 Chemical Engr Grade 3 148 Chemical Engr Grade 8 151 Mechanical Engr Grade 1 152 Mechanical Engr Grade 2 153 Mechanical Engr Grade 3 154 Mechanical Engr Grade 4 155 Mechanical Engr Grade 5 156 Mechanical Engr Grade 6 157 Mechanical Engr Grade 7 162 Electrical Engr Grade 2 164 Electrical Engr Grade 4 165 Electrical Engr Grade 5 166 Electrical Engr Grade 6 167 Electrical Engr Grade 7 181 Landscape Arch Grade 1 182 Landscape Arch Grade 2 183 Landscape Arch Grade 3 184 Landscape Arch Grade 4 185 Landscape Arch Grade 5 192 Architect Grade 2 193 Architect Grade 3 194 Architect Grade 4 195 Architect Grade 5 196 Architect Grade 6 197 Architect Grade 7 212 Environ.Scient Level 2 213 Environ. Scient Level 3 214 Environ. Scient Level 4 215 Environ. Scient Level 5 221 GIS Entry Level 222 GIS Grade 2 223 GIS Grade 3 224 GIS Grade 4 225 GIS Grade! 5 280 Land Planner 311 Draftsman-Civil Level 1 312 Draftsman-Civit Level 2 313 Draftsman-CMiLevel. 3 314 Draftsman-Civill Level 4 315 Draftsman-CMiLevel: 5  Min 81.27 87.91 91.23 109.47 139.33 207.33 238.85 179.13 99.52 102.01 131.03 238.85 132.69 305.19 125.39 100.35 118.59 106.15 149.28 281.89 261.40 96.20 118.59 153.43 212.31 222.92 69.66 77.96 77.96 78.79 147.62 77.63 92.88 146.29 189.09 194.89 273.68 75.47 102.01 114.45 184.94 66.35 73.81 87.08 92.06 109.47 96.60 51.75 69.00 65.21 75.90 94.01  Max 107.98 113.20 121.91 149.78 224.66 292.59 322.19 188.09 104.50 135.19 141.07 250.79 148.03 330.90 131.66 121.91 139.33 121.91 192.01 295.98 274.47 101.01 153.26 161.97 222.92 234.07 73.15 81.85 148.03 139.33 182.87 93.17 142.81 153.61 198.54 215.09 287.36 104.50 120.17 174.16 194.19 75.76 77.50 91.43 112.33 137.59 226.41 60.86 72.45 81.51 98.71 120.45    EXHIBIT A Halff Associates Range of Billing Rates (rates good through2017)  317 Technclan-CMiLevel. 2 318 Designer-Civil 325 Drattsman-Environ Level 5 326 Tech-ErvironLevel 1 331 Draftsman-Struct Level 1 334 Draftsman-Struct, Level 4 341 Draftsman Chem Grade 1 343 Drattsman Chem Grade 3 344 Draftsman Chem Grade 4 352 Draftsman-Mechi Level 2 353 Draftsman-Mech Level 3 357 Mechanical Designer 367 Electrical Designer 377 Plumbing Designer 394 Computer Anim Level 4 395 Computer Anim-Level 5 410 Rodman 420 Instrument Man 430 Party Chief 435 Survey" Technician 440 Surveyor-in-Training SIT 445 Registered Profl Land Svyr 450 Survey Dept! Head 460 Site Inspector 470 Utility Locator 472 SUE Tech 2/2-4 Yrs Exp 474 SUE Tech 3/4+ Yrs Exp 475 SUE Lead Tech 3 476 SUE Field Spvsr 1 478 SUE Field Spvsr 3 480 Utility Coordinator 530 Office Clerk 540 Facilities Manager 570 Receptionist 580 Secretary 620 Programmer 630 Systems Analyst 660 IT Support Mgr 670 ITD Development Mgr 710 Engineer 740 Surveyor 750 Clerical 810 Right-Of-Way Specialists  119.03 96.60 100.05 116.44 61.24 99.53 62.10 100.05 119.03 58.65 68.14 84.59 56.06 93.15 88.84 119.03 48.30 48.30 58.65 62.10 72.45 117.76 167.52 63.83 55.20 63.83 67.28 111.13 91.43 167.52 98.69 27.60 100.35 58.65 51.75 104.50 59.71 144.30 140.99 53.48 29.33 27.60 74.64  124.98 168.93 105.05 122.26 72.45 104,51 65.21 106.86 124.98 66.11 83.32 171.55 86.94 97.81 93.28 128.60 85.13 94.19 92.37 106.86 92.37 167.19 175.90 89.66 65.21 67.02 79.70 135.84 96.00 208.99 121.91 50.72 105.37 72.45 98.71 161.10 166.32 191.57 148.03 57.96 30.79 28.98 208.12    EXHIBITB - UNIT PRICING SCHEDULE  December 28, 2016 Unit Description REPRODUCTION  Unit Code BINDBK Binding Booklets BINDPL BLUEPR Blacklines COPY1 COPY2 COPY3 COPY4 FCMNT PLOT1 PLOT2 ATV AUGER BOAT DB DIP DPB OVM SED SILICN WLI ATV BOAT GATOR GPS GPSHH MON1 MON2 MON3 SECCHI ATV GPS GPSHH M"DV MI*SVY MI"TCV MI"VE CD DELIV1 DELIV2 EMILES DIS1 DIS2 DIS3 GISPEN GIS Digital Map Pen MISC RF4 POSTGE Postage or current IRS rate or current USPS rate  Unit of Measure Per Set Per Set Per Each Per Per Sheet Sheet Per Sheet Per Sheet Per SqFt Per Per Plot Plot Per Per SqFt SqF Ft Per Day Per Day Per Day Per Per Each Each Per Per Day Each Per Per Day Each Per Day Per Hour Per Per Day Foot Per Foot Per Day Per Day Per Per Day Day Per Hour Per Per Day Eaçh Per Each Per Each Per Hour Per Day Per Day Per Perk Hour Day Per Mile Per Mile Per Mile Per Hour Per Hour Per Each Per Delivery Per Delivery Per Mile Per Day Per Day Per Day Per Day Per Unit Per Day Per Ounce  Sper Unit $5.00 $5.00 $1.00 $0.10 $0.20 $0.75 $1.50 $4.00 $1.00 $15.00 $2.50 $0.15 $35.00 $15.00 $50.00 $10.00 $8.00 $25.00 $15.00 $100.00 $20.00 $75.00 $20.00 $45.00 $2.00 $15.00 $1.00 $35.00 $100.00 $50.00 $36.00 $20.00 $55.00 $220.00 $220.00 $20.00 $10.00 $35.00 $36.00 $20.00 $2.68 $2.68 $2.68 $5.68 $100.00 $75.00 $10.00 $15.00 $0.56 $40.00 * $150.00 $75.00 $300.00 $30.00 $1.00 $100.00 $0.49*  Binding Plans  Copies and Scans - Legal and Letter/B&W Copies and Scans - Oversize (11x17)/B&W Copies and Scans - Legal and Letter/Color Copies and Scans = Oversize (11x17)/Color Foam Core Mount Plots - Full Size/B&W Plots- Full Size/ /Color AlITerrain Vehicle Hand Auger Boat Rental  PLTCSF Plots - Color - SqF Ft PLTBSF Plots - B&W-SqFt  ENVIRONMENTAL  CLWSMP Colliwasa Samplers  Disposable Bailers (0.75" and 2') Dual Interphase Probe (forf free product measuring) Disposable Pressure Bailers (2") Organic Vapor Meter (OVM) Sediment / Sludge Sampler Silicon Tubing (for Low Flow Sampling) Water Level Indicator AIIT Terrain Vehicle Boat Rental John Deere Gator - Laser Scanner GPS Survey Equipment GPS Survey Equipment Hand Held Small Brass Markers; Type/Survey Monuments Survey Monumentation; Type IIR-O-WMarkers Survey Monumentation; Type III GPS Markers  ENVSVY Environmental Survey Equipment (for GradientElevation) MICRON 10Micron Filters (for Low Flow Sampling = Metal)  PROXRS PROXRS Receiver  TEFLON Teflon Tubing (for Low Flow Sampling)  SURVEY  PROXRS PROXRS Receiver  Secchi Disk All Terrain' Vehicle GPS Survey Equipment GPS Survey Equipment Hand Held  SUE  Mileage Rate for Mobilization /Demoblization of the! Designating Vehicle Mileage Rate for Mobilization /Demobilization of a Survey Truck Mileage Rate for Mstiymion/Demolizaion of a Traffic Control Vehicle Mileage Rate for Mobilization /D Demobilization of the Vacuum Excavating Vehicle Per Mile  VAC*HD Heavy Duty Vacuum Excavation Truck VACTRK Vacuum Truck Charge  OTHER  Burn CD/DVD Delivery/Courier in Area Delivery/ Courier Out of Area Unit Based Miles for eExpense Digital Imaging Server Digital Imaging Server Digital Imaging Server Miscellaneous RF4 Realflow Software    City of Seagoville, Texas Work Order Authorization Agreement  For  Professional Engineering Services with Halff Associates, Inc. Work Order Authorization No. 1 FY 2017 Seagoville SWMP Implementation Assistance  December: 28, 2016  The City of Seagoville has requested that Halff assist the City with implementation ofi its Storm Water Management Plan (SWMP) to meet the requirements oft the small Municipal Separate Storm Sewer System (MS4) permit. Halff Associates will perform the following proposed services under the terms and conditions described in the Agreement for Professional Engineering Services on a Work Order Basis (Agreement), dated October 1,2016, between Halff Associates and the City of Seagoville.  Scope of Work:  Task #1- Meetings  1. Council Presentation - Provide an update of Seagoville's stormwater management plan to City Council. 2. StaffMeetings- - Lead up to three (3)r meetings with City staff to review SWMP implementation requirements and schedule, BMP goals, responsibilities, and progress. Review and provide feedback for activities inj progress. Task #2- General Coordination, BMP Assistance and Review 1. Provide ongoing support and guidance throughout the year outside of regularly scheduled meetings. 2. Assist in development of public education and outreach 3. Develop/review required Standard Operating Procedures Track, inspect and eliminate illicit discharges, Dry-weather screening inspections of outfalls Locate and correct leaking OSSFS (BMP2.8) Response to construction site reports (BMP3.5) 0&M ofs structural stormwater controls (BMP 4.3) Compile relevant data from existing records. Update MS4 Map in GIS and provide hard copy 5. Task #4 = MCM 5, Municipal Operations Pollution Inventory Municipal Facilities (BMP 5.2) Evaluate Municipal 0&M Activities (BMP 5.3)  Typical effort in this task may include:  materials (SOPs)  including tracking log (BMP2.5)  (BMP2.7)  4. MS41 Map Updates  maps. Prevention  WO1 (Year3 SWMP implementation Assistance).doc  1  12/28/2016    City of Seagoville, Texas Work Order Authorization Agreement  For  Professional Engineering Services with Halff Associates, Inc.  Task #3 - Prepare Annual Report  1. Prepare Annual Report for FY 2016-1 Year 2 ofthe 2013 MS4 permit. This report will document stormwater management activities conducted between October 1,  2015 and September 30, 2016. 1. Updated MS4 Map 2. Standard Operating Procedures 4. Annual Report for 2015-2016  Deliverables:  3. Municipal Operations Pollution Prevention Documents  Items Furnished by Town:  1. Records, logs, documentation of stormwater activities  performed.  Schedule: Fees:  Complete by September 30, 2017.  This Task will be billed on a time and materials basis in accordance with the Agreement. The proposed budget  for these services is as follows:  Task #1: Task #2: Task #3:  $ 8,000 $ 17,000 $ 4,000 $29,400  Reimbursable Expenses $400 Work Order #1 Total:  W01 (Year3 SWMP Implementation Assistance).doc  2  12/28/2016    City of Seagoville, Texas Work Order Authorization Agreement  For  Professional Engineering Services with Halff. Associates, Inc.  Submitted:  Approved:  HALFF ASSOCIATES, INC. S  CITYOFSEAGOVILLE, TEXAS  By:  By:  Signature  Signature  Jayson] Melcher, PE Printed Name  Printed Name  Water Utilities Team Leader  Title  Title  December 28,2016 Date  Date  WOI (Year 35 SWMP Implementation Assistance).doc  3  12/28/2016    City of Seagoville, Texas Work Order. Authorization Agreement  For  Professional Engineering Services with Halff Associates, Inc.  Work Order Authorization No. 2 Gemeral Engineering Consultation December 28, 2016  The City of Seagoville has requested Halff's assistance on needs that may arise throughout the course of the year regarding engineering matters, or other services that Halff can provide. Halff Associates will provide on-call consultation services under the terms and conditions described in the Agreement for Professional Engineering Services on a Work Order Basis (Agreement), dated December 28, 2016, between Halff Associates and the City of Seagoville. This includes services rendered between October 1,  2016 and the date of this agreement, which have not yet been invoiced to the City.  Scope of Work: Items Furnished by Seagoville: Schedule: Fees:  Provide general engineering consultation to Seagoville in FY 2017 at City's  request. As Requested As Needed  This Task will be billed on a time and materials basis in accordance with the Agreement. Thej proposed budget for these services is as follows:  Work Order #2 Total:  $26,000  Submitted:  Approved:  HALFF. ASSOCIATES, INC. 2  CITY OF SEAGOVILLE, TEXAS  By:  By:  Signature  Signature  Jayson Melcher, PE Printed Name  Printed Name  Water Utilities Team Leader  Title  Title  December 28. 2016 Date  Date  W002 FY2017 Eng Assistance.doc  1  12/28/2016    THE CITY OF SEAGOVILLE, TEXAS RESOLUTION NO. 03-R-2017  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAGOVILLE, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE WORK ORDER AUTHORIZATION NO. 2 WITH HALFF ASSOCIATES, INC. FOR PROFESSIONAL SERVICES ON A TASK ORDER BASIS FOR GENERAL ON-CALL WATER AND WASTEWATER ENGINEERING CONSULTATION SERVICES); WHEREAS, the City Council for the City of Seagoville, Texas desires to enter into. an Agreement for general on-call water and wastewater engineering consultation services; and, WHEREAS, Halff Associates, Inc. has provided a proposal for general on-call water and wastewater engineering consultation servicesin the amount of $26,000; and, WHEREAS, the funding for this Agreement was approved in the FY2016-2017 Water and Wastewater budget and will be paid on a task order basis; and,. WHEREAS, the City Council for the City of Seagoville, Texas has reviewed the Agreement including Work Order Authorization No. 2, and has determined it to be in the best  PROVIDING AN EFFECTIVE DATE.  interest of the City of Seagoville to enter into said agreement.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE SECTION 1. The City Manager is hereby authorized, on behalf of the City of Seagoville, Texas, to sign an Agreement with Halff Associates, Inc. in an amount not to exceed $26,000 (twenty-six thousand dollars), which is attached hereto and incorporated herein as. Exhibit  CITY OF SEAGOVILLE, TEXAS:  "A".  SECTION 2. This resolution shall take effect immediately from and after its passage, PASSED AND APPROVED by the City Council of the City of Seagoville, Texas, this the gth  andi it is accordingly sO resolved. day ofJanuary, 2017.  APPROVED:  Dennis K. Childress, Mayor    ATTEST:  Christie Wilson, Interim City Secretary  APPROVED ASTOFORM:  Alexis Allen, City Attorney    Regular Session Agenda Item: 5  Meeting Date: January 9, 2017  Item Description  Receive Councimember Reports/Items of Community Interest  BACKGROUND OF ISSUE:  N/A  FINANCIALIMPACT:  N/A  EXHIBITS N/A    Regular Session Agenda Item: 6  Meeting Date: January 9, 2017  Item Description  Receive Citizen Comments = for subject matter NOT on the agenda.  BACKGROUND OF ISSUE:  N/A  FINANCIAL IMPACT:  N/A  EXHIBITS N/A    Regular Session Agenda Item: Z  Meeting Date: January 9, 2017  Item Description Future Agenda Items  BACKGROUND OF ISSUE:  N/A  FINANCIALIMPACT:  N/A  EXHIBITS N/A    Executive Session Agenda Item: 8  Meeting Date: January 9, 2017  Item Description  A. Council shall convene into a closed executive session pursuant to Sections 551.071 and 551.087 of the of the Texas Government Code to deliberate commercial or financial information the City has received from a business prospect, and to deliberate the offer of a financial or other incentive to abusiness prospect, and to receive legal advice regarding the same [MGJ. B. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public C. Council shall convene into a closed executive session pursuant to Section 551.071 of the Texas Government Code to seek legal advice from the city attorney D. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or E. Council shall convene into a closed executive session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to wit: City Manager.  officer or employee, to wit: Alternate Municipal CourtJudge.  regarding pending or contemplated litigation- Weaver loss claim.  employee, to wit: City Attorney.  BACKGROUND OF ISSUE:  N/A  FINANCIAL IMPACT:  N/A EXHIBITS N/A    Executive Session Agenda Item: 9  Meeting Date: January 9, 2017  Item Description Reconvene Open Session  A. Any action as a result of executive session regarding commercial or financial information the City has received from a business prospect and the offer of a financial or otherincentive to a business prospect.  B. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, to wit: Alternate Municipal CourtJudge.  C. Any action as a result of executive session regarding pending or  contemplated litigation- Weaver, loss claim.  D. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a  public officer or employee, to wit: City Attorney.  E. Any action as a result of executive session regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a  public officer or employee, to wit: City Manager.