Written Minutes for the Regular City Council Meeting Held June 20, 2024 7:00 PM Elmendorf City Hall 8304 FM327 Elmendorf, TX 78112  Ata any time during the City Council Meeting, the City Council may meeti in executive session for consultation concerning attorney-  client matters (real estate, litigation, contracts, personnel, and security).  I.  City Council will convene: for a Regular Meeting at the Elmendorf City Hall at' 7:00 pm June 20,  2024. Call to Order Pledge of Allegiance Invocation Roll Call Mayor  The meeting is called to order at 7:00 PM by Mayor Mike Gonzales.  by Chaplain. James Stirnemann.  Mike Gonzales  Present Present Present Present Present Present  Councimember Place 1 Hipolito "Polo" Maldonado Councimember Place 2 Tommy Hicks Councilmember Place 3 George Dziuk Councilmember Place 4 Manuel Decena Councilmember Place 5 Linda Pena Ortiz  Also, present City Administrator Cody Dailey, City Secretary Roxanne Del Leon, City Attorney Mike Guevara, City Prosecutor Kristina Rojas-Stompel, Police ChiefMarco Pena, Lieutenant David Reyes, Water Supervisor Shawn Cooper, Court Clerk David Flores, and Chaplain James Stirnemann.  Citizens Participation No citizens for participation.  II.  Swearing-In Ceremony -S swearing in ofl Mayor and Aldermen elected May 4th 2024 to wit: City Administrator Cody Dailey performs the swearing in ofl Mayor Mike Gonzales. Mayor Gonzales then conducts the swearing in of Councilmembers George Dziuk and Linda Pena Ortiz.  III.  Mayor and City Council Comments Councilmember Hicks  Councilmember Hicks announces his resignation from the City Council as he has decided to accept aj position offered by Bexar County Commissioner Tommy Calvert, Precinct 4 and has been approved by the Bexar County Commissioners Court to serve as a member oft the Board of Directors, Emergency Service District 10. Councilmember Hicks states itl has been aj privilege and anl honor toh have served as Councilman, Mayor, and other various positions over the last twenty years. The following accomplishments during his tenure: creating al balance budget from al large deficit to a self-  Page 1of7 June: 20, 2024    sustaining city budget, increasing the value and facilities for the city with an effective and respected city manager, larger city staff, and police department; equipment and police vehicles and animal control facility; providing training and improving pay scale in-line with cities of equal size, re-establish the Elmendorf Water System by building our own tower, opening three new water wells, water storage and treatment facility from San Antonio River Authority, and the SCADA system, including the radio read system, hiring and training certified employees, worked with Halliburton and the railroad to establish Alamo Junction Rail Park which created businesses and new tax revenue, brought growth and revenue with TexBest, two home subdivisions (Homewood Place and Hickory Ridge) and collaborating with ECISD on a new elementary school, resurfaced streets throughout the city with its final project to be completed in 2024, purchased the land from ECISD to create the Felix B. Guerra City Park with improved lighting, walking path, pavilion, restrooms and children's playgroundbasketball court, established National Night Out and the ever growing Elmendorf Christmas Parade, designated the Elmendorf City Cemetery with new fencing, assisted in establishing the Elmendorf Community Library and ElmendorfHeritage Railroad Museum. Councilmember Hicks is committed to ensuring a smooth transition and will work closely with colleagues to transfer his responsibilities and knowledge. Further states he looks forward to staying connected and potentially collaborating with the City in his future role as a public servant. The attendees applause Itiss sad to see Councilmember Hicks go but he is moving up and Thanks everyone here and thanks Councilmember Hicks for his Honored to work by Councilmember Hicks side. Hei isa ag good, hard-working man and is sO proud that he was selected to serve on the Bexar County ESD #10 board. Wishes him all the best on his  Councilmember Hicks' speech. appreciates his service. service.  Councilmember Dziuk Councilmember Decena Councilmember Ortiz  newj journey. board he will be serving.  Councilmember Maldonado Jokingly asks Councilmember Hicks is going to get paid on the  Mayor Gonzales  Appreciates the time Councilmember Hicks put into the community and for all the accomplishments. Mayor Gonzales states he is very proud to sit up there with Councilmember Hicks  and he will be missed.  IV.  General Business - Consent Agenda  1. Adoption and approval of the city council minutes from May 16, 2024. 2. Approval oft the previous month's bills paid and financial reports. Agenda. Councilmember Ortiz seconds and a vote is called.  Councilmember Decena motions to approve the two (2) items on the General Business = Consent  Page 2of7 June 20, 2024    Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to approve all two (2) items on the General Business - Consent Agenda is passed on a  unanimous vote with five (5)councilmembers in favor. General Business- - Individual Consideration  V.  3. Discuss and possible action regarding the selection of a Mayor Pro-Tem for the next 12 months. Councilmember Maldonado motions to select Councilmember Dziuk as Mayor Pro-Tem for the next 12  months. Councilmember Hicks seconds and a vote is called.  Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to select Councilmember Dziuk as Mayor Pro-Tem is passed on a unanimous vote with all 4. Discuss and possible action regarding a request by Mario III & Sandra Patricia Garcia for a conditional use review of a property located in the Single-Family Residential District (R-1). The legal description is: Planning and Zoning Commissioner Laura Wright-Wallace advises City Council that the Commission recommends approval of the conditional use. City Attorney Mike Guevara points out that one oft the requirements of the conditional use process was that the property must have been continuously owned since December 12, 2013. This particular property just recently purchased by Mr. and Mrs. Garcia. In Councilmember Decena motions to approve the conditional use application for Mario III & Sandra Patricia Garcia and to direct to revise ordinance to allow a broader definition of conditional use.  five (5) councilmembers in favor.  Cassiano Road in the City of Elmendorf, Texas (Property ID# 1398058).  order for the approval to legal, the ordinance would have to be revised.  Councilmember Hicks seconds and a vote is called.  Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  Page 3of7 June 20, 2024    The motion to approve the conditional use application for Mario III & Sandra Patricia Garcia and to direct to: revise ordinance to allow al broader definition of conditional use is passed on a unanimous vote 5. Discuss and possible action regarding ordinance 06-20-2024-1, amending the City of] Elmendorf Code of Ordinances Chapter 34 Traffic and Vehicles by adding Article VII. Crosswalks; creating aj procedure to establish crosswalks in the City ofl Elmendorf; providing ai repeal clause; providing a severability clause; Councilmember Ortiz states she requested this item due a crosswalk that is needed between St. Anthony's Church and the property the church owns across the street on Kilowatt Road. City Administrator Cody Dailey recommends approval ofthis ordinance as future crosswalks would need to Councimember Maldonado motions to approve ordinance 06-20-2024-1, amending the City of Elmendorf Code of Ordinances Chapter 34 Traffic and Vehicles by adding Article VII. Crosswalks; creating a procedure to establish crosswalks in the City of Elmendorf; providing ai repeal clause; providing a severability clause; and providing an effective date. Councilmember Decena seconds and a  with all: five (5) councilmembers in favor.  and providing an effective date.  be established with the incoming growth.  vote is called. Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to approve ordinance 06-20-2024-1, amending the City of Elmendorf Code of Ordinances Chapter 34 Traffic and Vehicles by adding Article VII. Crosswalks; creating a procedure to establish crosswalks in the City of] Elmendorf; providing ai repeal clause; providing a severability clause; and providing an effective date is passed on a unanimous vote with all five (5) councilmembers in favor. 6. Discuss and possible action regarding entering into an Interlocal Agreement between the City of Elmendorf: and East Central Independent School District regarding the permitting review process during the construction oft the elementary school within the Hickory Ridge subdivision including allowing the use oft the 2018 International Series of Codes and the 2020 edition of the National Electric Code. The construction project manager oft the school is present for this item. He explains that the design of the building was before the referenced codes were adopted into the International Code Council. The changes included in the 2021/2020 versions are mostly electrical and energy saving modifications that would run half ai million dollars beyond the district's budget. The project will begin in the year 2026. Councilmember Hicks motions to approve entering into an Interlocal Agreement between the City of Elmendort: and East Central Independent School District regarding the permitting review process during the construction oft the elementary school within the Hickory Ridge subdivision including allowing the use oft the 2018 International Series of Codes and the 2020 edition oft the National Electric Code.  Councilmember Decena seconds and a vote is called.  Page 4of7 June 20, 2024    Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to approve entering into an Interlocal Agreement between the City of Elmendorf and East Central Independent School District regarding the permitting review process during the construction of the elementary school within the Hickory Ridge subdivision including allowing the use ofthe 2018 International Series of Codes and the 2020 edition oft the National Electric Code is passed on a 7. Discuss and possible action regarding entering into an Interlocal Agreement between the City of Elmendorf: and The Texas Municipal League Intergovernmental Risk Pool for continued Cyber Liability City Administrator Cody Dailey explains that the City has had Cyber Crime Insurance through TML Intergovemmental Risk Pool for a number of years. Over the course oft the last year, TML has restructured how it will pay for these types of claims by creating its own separate fund for this type of coverage. In order to continue receiving this coverage, TML requires the City to approve and sign an inter-local agreement. Mr. Dailey recommends continuing this coverage with cyber crime being on the Councilmember Dziuk motions to approve entering into an Interlocal Agreement between the City of Elmendorfand The Texas Municipal League Intergovernmental Risk Pool for continued Cyber Liability and Data Breach Response insurance coverage. Councilmember Hicks seconds and a vote is called.  unanimous vote with all five (5)councilmembers in favor.  and Data Breach Response insurance coverage.  rise.  Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to approve entering into an Interlocal Agreement between the City of Elmendorf: and The Texas Municipal League Intergovernmental Risk Pool for continued Cyber Liability and Data Breach Response insurance coverage is passed on a unanimous vote with all five (5) councilmembers in favor. 8. Discuss and possible action regarding an upgrade to the Municipal Court software which will allow us to goj paperless at an upfront cost of $11,936.00 with $1336.00 in annual maintenance fees. This item, if Councilmember Ortiz motions to approve an upgrade to the Municipal Court software by amending the budget for the upfront cost ofs $11,936.00 with $1,336.00 in annual maintenance fees. Councilmember  approved will require a budget amendment.  Dziuk seconds and a vote is called. Councilmember Maldonado  Yay  Nay  Abstain  Page 5of7 June 20, 2024    Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  The motion to approve an upgrade to the Municipal Court software by amending the budget for the upfront cost of$11,936.00 with $1,336.00 in annual maintenance fees is passed on a unanimous vote 9. Discuss and possible action regarding an upgrade to our water billing software which dates back to 2007 and is becoming difficult to manage. This would be ai newer version of the CUSI program we currently Councilmember Ortiz motions to approve an upgrade to the water billing software by amending the budget for an upfront cost of$13,750.00 with $1,259.00 ini monthly maintenance fees. Councilmember  with all five (S)councilmembers in favor.  use at an upfront cost of $13,750.00 with $1259.00 in monthly maintenance fees.  Dziuk seconds and a vote is called. Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz  Yay  Nay  Abstain  The motion to approve an upgrade to the water billing software by amending the budget for an upfront cost of$13,750.00 with $1,259.00 in monthly maintenance fees is passed on a unanimous vote with all 10. Discuss and possible action regarding increased water meter costs and credit card fees to the City of City Administrator Cody Dailey states this item is to bring some issues to the City Council attention in regards tot the increased costs of operation in the water utility. The cost of meter installation has been the same for over seventeen years. Mr. Dailey would recommend updating this charge due to the equipment and labor significantly increasing over the years. Also, there has been a significant increase in the use of credit cards toj pay water bills. In years past, credit card usage made up less than 10% oft the total payments received each month but it is now over 51%. This is mainly due to the convenience we have provided by accepting payments online and by phone. In 2015, the total annual credit card fees that the city paid was $6,208.00. This past fiscal year was $25,108.40. The city can expect to see that number to increase every: year. The cost is not easily absorbed any longer sO the Council should consider passing a  five (5) councilmembers in favor.  Elmendorf.  credit card fee to the customer. No action taken. Adjournment  VI.  Councilmember Ortizi motions to adjourn the Regular City Council Meeting. Councilmember Hicks  seconds and a vote is called.  Page 6of7 June 20, 2024    Yay  Nay  Abstain  Councilmember Maldonado Councilmember Hicks Councilmember Dziuk Councilmember Decena Councilmember Ortiz councilmembers in favor.  The motion to adjourn the Regular City Council Meeting passed on a unanimous vote with all five (5)  Regular City Council Meeting is adjourned at: The minutes were passed and approved on:  8:27 pm July 18,2024  - 2 Attest: City Secretary Roxanne. De Leon  Mayor Michae/Gonzales  OSEAL"IO: 1885 N EXAS 'i  Page 7of7 June 20, 2024