CITYOFPALACIOS, TEXAS  REGULAR CITY COUNCIL MEETING  MINUTES September 22, 2022  REGULAR CITY COUNCIL MEETING  A REGULAR City Council meeting was held by the City Council of the City of Palacios 011 September 22, 2022, at 6:00 p.m.,i in the Council Chamber, 311Henderson, Palacios, Texas 77465.  CALLTOORDER  Mayor Gardner called the REGULAR Cily Council meeting to order at 6:01PM.  CERTIFICATION OF A QUORUM Mayor Gardner certified a quorum was present. ATTENDANCE ROLLCALL Mayor; Jim Gardner, Present  Councilmember Place 6, Michael Dotson, Present Coumcilmember Place 5, Raylynn Samora, Present Councilmember; Place 4, Troy. Lewis, Present Councilmember Place 3, Chip Woolf, Present Councilmember; Place 2, Sharon Trainor, Present Councilmember Place 1, Lary Glenn, Present CITYSTAFFINATTENDANCE: Cynthia Raleigh, City Manager Tammy. McDonald, HR/ Finance Tobie Bias, Police Chief Aleigha Galvan, Execulive Assistant Ryan. Adams, Code Compliance and Developmental Services Christy Adams, Public Works Assistant Judge Susan Thompson, Municipal Court. Judge Manuel Guevara, Sewer and Streets Superintendent Reese. Knable, Public Works  CITY OF PALACIOS REGULAR CITY COUNCIL MEETING MINUTES - SEPTEMBER 22, 2022    INVOCATION & PLEDGES  Mayor Gardner recognized Councilmember Dotson, who led the Council, Siaff and  Cilizens inj prayer and pledges to the U.S., Texas, and. Palacios Flags.  ANNOUNCEMENTS:  Mayor's Announcements - Mayor Garmer" remined everyone ofupcoming events to bei heldwithini the next few weeks ini the cify; Potluck ini the Park PEDCStrategic Planning Workshop, National Night Out, Anmual Fall Clean Up, Airport Stakeholders Meeting, Pedal Palacios, Trunk o1 Treat, and the. All-American City i. Council Member's Announcements - Councilman Lary Glenn position #1 stated he would like to see the bills posted in the Palacios Beacon. He also addressed Police Chief Bias directly and issued a personal apology. for not attending the d. - ChiefBias gave a description ofthe active shooter course that was given. b. Councilmember Dotson agreed with Councilmember Glenn and. statedi that he would also like to see the bills for the cily lo be posted in the Palacios Councilmember Glenn stated he would like to see repairs done to the  Plaque Presentation.  active shooter training that was. helde earlier ini the week.  Beacon. Palacios. Pavilion.  PROCLAMATION:  i. Mayor Jim Gardner recognized World: Teacher ' Day on October 5l, 2022. There was no one ini the audience to accept this proclamation at the time it was presented.  CITIZEN COMMUNICATION FORUM: -. Public Comments  . D.C. Dunham a with SAL Holdings LIC. passed out material for Council to view regarding the. 380 agreement update ofphase two ofthe Pelican. Place Subdivision. Dunham states there are a lotal ofsix families currently living in the subdivision, ii. Councilmember Sharon Trainor a introduced herself as living at 500 Welch, and thanked. Ryan for gelting the house on Morton cleaned up. She staled she learned that there was an ordinance regarding grass in the street when a yard has been mowed. She also wanted to bring attention to a lot the city owns which needs to be ili. Cynthia Garrett - Mrs. Garrett spoke about her support for the need ofag golfcart ordinance for the cify. She stated. she has seen 4 carts ini town within 24 hours. She urged Council to view Matagorda County's ordinance. She thanked the forces to be that made a "safe place to meet" in the police department parking lot. She thanked the cityfor honoring the teachers, stating she was one for manyyears.  and. 3 houses under construction (see attachment. A).  cleaned up.  CITY OF PALACIOS REGULAR CITY COUNCIL MEETING MINUTES - SEPTEMBER 22, 2022  2    CONSENT AGENDA ITEMS-  1. Minutes - September 8, 2022, a Regular City Council Meeting  2. 2023 STEP Grant Ratification 2 Grant recently awarded to the City of Palacios for the Palacios Police Department allowing overtime compensation for officers who perform 3. RESOLUTION NO. 2022-R-19 - CDBG-Mit-Mod Grant Administration 2 to award 5. PEDC Bylaws a Consider and take action on adoption ofE PEDC Bylaws. Items 1,2,3, and 5 were placed together in one vote. APPROVED BY MOTION. MOTION: WOOLE. SECONDED: LEWIS. YEA: TRAINOR, WOOLE, LEWIS, SAMORA, DOTSON, MAYOR. Items 4 and 6 were moved to Discussion and Action Items per Tammy McDonald and City  certain duties while on patrol.  administration services for the CDBG-Mit-Mod.  NAY: GLENN.  Council.  REPORTS. AND DISCUSSION:  7. Financial Update a August Financial Report - Report given by Tammy McDonald. Councilmember Woolf asked questions and asked to discuss them at a later date with Mcdonald. City Manager Raleigh stated the process will be much easier in the next year. 8. Beachside Annexation Update a Status ofBeachsidel Phase 4. -Cly/Allorney.Amne Marie Odefey discusses the annexation and states iti may not moveforwarduntil there are enough 9. American Rescue. Plan Grant Update 2 Update regarding use of funds. a City Treasurer; Tammy. McDonald discusses the amount oft the grant, and what the funds have been spent on and what they will be designated. for in the future. Representatives, from Grantworks, Kelle Odom and Ashton Crow, were, present to infroduce fhemselves and explain the ways Grantworks helps the city find new grants and help keep uS in compliance with the requirements ofe each grant applied for. Councilmember Woolf inquires ifthe entirety of the money has been spent thus far. McDonald explains it has not all been spent, but it has been committed. Councilmember Trainorrequests. some ofthej funds be usedt tor replacefire hydrants before they are painted. Councilmember Samora requests a "wish list" be made to ensure the money. is being spent on things the citizens of1 Palacios want.  Planning and Zoning members on the board.  DISCUSSION AND ACTION ITEMS:  4. RESOLUTION NO. 2022-R-20 - CDBG-Mit-Mod Grant Engineering - to award engineering services for the CDBG -Mit-Mod Grant. Tammy McDonald explains the different choices for engineering services to be made, and their backgrounds. Councilmember Glenn asked questions about the different companies, and asked City Manager Raleigh ifshe knew the work the companies have done in the past. City. Manager Raleigh informed Glenn of work Hewitt Zollars has done at the Palacios Airport, and  CITY OF PALACIOS REGULAR CITY COUNCIL MEETING MINUTES - SEPTEMBER 22, 2022  3    Urban. Engineers is currently working on a. sewez and drainage project for the cily. Glenn makes a recommendation; for Urban Engineering and asks for more information on other companies listed for future projects. Mr. Gregory Wine with Hewitt Zollars speaks about his company. GLENN RESENDS HIS RECOMMENDATION AND MOTIONS FOR HEWITT ZOLLARS TO RECEIVE THE PROJECT. COUNCILMEMBER TRAINOR 6. Ratify Kirby Maintenance & JZJ Utilities Agreements 2 Ratify agreements. Councilmember Glenn asks questions about the length ofthe agreements. Cily Manager" Raleigh informs Glenn she wishes to give her public works team time to obtain necessary licenses for duties assigned, and the agreements will only be for six months' time. APPROVED BY MOTION. MOTION: LEWIS. SECONDED: DOTSON. PASSED 10. MOU Animal Care Services - Misfits and Creatures 2 Agreement between Misfits and Creatures Animal Rescue to maintain the animal shelter, the animals, arrange care for sick or injured animals and maintain an adoption program. ChiefTobie Bias speaks about the Pet Portrait program and invites Carissa Spradlin to speak about her organization. Councilmember Dotson asked about the money spent on renovations to the cify pound. Chief Bias gives details on the renovations which include new air conditioning, doors, walls, and sealing of cracks and holes. PASSED BY MOTION. MOTION: GLENN. 11. RESOLUTION NO. 2022-R-21 a Ratify Pelican Place Retention Pond 2 Consider and take action on adoption of Resolution Ratifying Prior Action of Council. City Allorney Anne Marie Odefey explains this is a revised resolution from January 2022. Councilmember Glenn expresses his concerns regarding the functionality of the retention pond andwhether it will. serve ils purpose. Glenn addressed. D.C. Dunham who represents SAL Holdings L.L.C. and inquires ifthe builder plans to) place aj fence around the retention pond. Glenn stated his concerns for the safetyo ofchildren and small pels who may wonder into the pond ifif were. full. Dunham speaks about Pelican Place and explains that SAL wouldi maintain. the pondj for the nexlj five years. After thej five years the pondi would become the responsibility ofthe city. Councilmember Samora asked questions about maintenance and cify manpower. Councilmember Trainor" asked about the depth ofthe pond. PASSED BY MOTION. MOTION: WOOLF. SECONDED: DOTSON. PASSED UNANIMOUSLY. 12. ORDINANCE NO. 2022-0-16 - Substandard Buildings n Consider and take action on adoption of Substandard Building Ordinance, amending code sections as stated in said Ordinance and adopting penalties for violation of said Ordinance. City Attorney Anne Marie Odefey goes over the amended ordinance. Mayor points out typo. MOTION: DOTSON. SECONDED: LEWIS. FIRST READING PASSED UNANIMOUSLY. VOTE 13. Auditor Agreement a Consider and take action on hiring an independent auditor to perform the FY 2021-22 Annual Audit. City Manager Cynthia Raleigh discusses HMU and) how shej found the, group. City.Attorney Odefeydiscusses their workfor the CilyofBay City. Council discusses the differences between auditors. Councilmember Lewis expresses his respectfor Raleigh and Woolf's recommendation fo use. HMU. PASSED BYMOTION. MOTION: WOOLF. SECONDED: DOTSON. PASSED UNANIMOUSLY 14. ORDINANCE NO. 2022-0-17 - Discuss and consider approval of first and only reading ofOrdinance 2022-0-17: fori final budget adjustments for fiscal year 2021-2022. First and final reading. Treasurer Tammy. McDonald discusses budget adjustments. Councilmember  SECONDED. APPROVED, BYMOTION. PASSED UNANIMOUSLL.  UNANIMOUSLY.  SECONDED: SAMORA. PASSED UNANIMOUSLY,  CONFIRMED BY ROLL CALL.  CITY OF PALACIOS REGULAR CITY COUNCIL MEETING MINUTES - SEPTEMBER 22, 2022  4    Woolf comments the amounis are significantly less than last year. MOTION: LEWIS. SECONDED: SAMORA. FIRST AND FINAL READING PASSED UNANIMOUSLY. 15. WATER METER REPLACEMENT a Aqua Metric - Discuss and consider approval ofp purchasing replacement water meters for the entire city. Cily Manager Cynthia Raleigh explains in great detail the reason for new meters. for the city. Coumcilmember Trainor" asks about timeframe to. replace new meters in the future. Councilmember Dofson asked about pressure checking the current meters. Mayor Gardner asked that it be made clear for everyone that there was not a warranly on the meters the city has currently. Raleigh discusses the different bypes ofmeters available, price, and performance. Councilmember Glenn asked ifthere) has been a study done on our current meters. Councilmembers Glenn and Dotson voiced concerns for maintaining new meters. Raleigh suggests the wo companies attend Council sO questions may be asked directly. Dotson suggests tabling. Raleigh asks 10 schedule a workshop in the future, and schedule flow testing. Council agrees to install new meters with. Aquametric. PASSED. BYI MOTION. MOTION: GLENN.  VOTE CONFIRMED BY ROLL CALL.  SECONDED: DOTSON. PASSED UNANIMOUSLY.  CLOSED/ EXECUTIVE: SESSION: Council went into. Executive Session at 8:45PM  RECONVENE TO OPEN/REGULAR SESSION Council reconvened to open session at 9:22PM  i. Pursuant to Texas Government Code $551.074, to discuss hires, dismissals, resignations, and other personnel matters. Council voted to assign Katie Plunkett as Associate Municipal Judge for the Cily of Palacios. PASSED BY MOTION. MOTION: DOTSON. SECONDED: SAMORA. PASSED UNANIMOUSLY. ii. Pursuant to Texas Government Code $551.072, to discuss surplus property listing  and sales agreement.  d. Council approved to renew contract with Texas Coastal Properties. PASSED BY MOTION. MOTION: DOTSON. SECONDED: TRAINOR. b. Council voted tosell property on Duson Ave. approx.. 97 acres. PASSED BY MOTION. MOTION: DOTSON. SECONDED: SAMORA. YEA: TRAINOR, WOOLF, LEWIS, SAMORA, DOTSON, MAYOR. NAY:  PASSED UNANIMOUSLY.  GLENN  CITY OF PALACIOS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 22, 2022  5    ADJOURNMENT  Meeting Adjourned by Mayor Gardner at 9:27PM.  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