CITY OF CHICO REGULAR MEETING OF THE CITY COUNCIL January 9, 2024-6:30 p.m. City Hall, 400 S. Hovey, Chico, Texas 76431  Minutes  1. Invocation - Mayor Colleen Self to give Invocation.  2. Pledge of Allegiance (U.S. & Texas) was led by Mayor Colleen Self. 3. Roll Call & Establish Quorum - City Secretary Rhonda Richey  Jack Souther- - present Mayor Pro-Tem Jimmy Counts - present Ronnie McGuire - present Mayor Colleen Self -present Hannah Huffman - present Jamie Gunstanson- present  4. Call Meeting to Order- - Mayor Colleen Self called the meeting to order at 6:33p.m.  Motion by. Jimmy Counts and seconded by Hannah Huffman to enter Executive: Session at 6:34  p.m. All ini favor. Motion Carried. 5-0.  5. E EXECUTIVE SESSION:  a. PERSONNEL MATTERS: Pursuant to Chapter 551.074, Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline,  dismissal, or resignation of a public officer or employee  Interim City  Manager/Adminstrator.  Motion by Hannah Huffman and seconded by Jamie Gunstanston to return to open session at  6:54 p.m. Alli ini favor. Motion Carried 5-0.  6. Consider/Act oni items discussed in Executive Session (Item 5. above).  a. 5.a. Interim City Manager/AGminstrator  Motion by Jamie Gunstanson and seconded by Jack Souther to accept the resignation of Pat 7. Citizen Comments- (State law prohibits the City Council from considering or deliberations on any item not listed on the posted City Council Agenda. AA person may address the Council on items not on the printed agenda and on the printed agenda. Comments are limited to three (3) minutes. The Council may not comment or deliberate regarding such statements or comments during this period. Any discussion of the subjects must be limited to a proposal to place the subject on the agendaj for afuture meeting. Sec. 551.042 of Open Meetings Act). No Citizens Present. Items are considered to be routine and will be enacted in one motion, without discussion, unless a Council Member requests a specific item be discussed and voted on separately. a. Approval of Minutes- - December 12th, 2023, Regular Meeting.  Dillon as City Manager effective as of February 5, 2024 at 12:01 a.m.  Alli ini favor. Motion Carried! 5-0.  8. CONSENT AGENDA  b.A Accounts Payable/Approval of Bills.  Motion by) Jimmy Counts and seconded by Hannah Huffman to approve December 12, 2023 Regular Meeting Minutes and the approval top pay bills. Alli int favor. Motion Carried 5-0.    9. Discuss City's Independent Audit of Financial Statements for FYE 2021 & 2022, completed by Vail Motion by Jimmy Counts and seconded by Ronnie McGuire to table item until we receive an  &Park, P.C.  updated list of suggestions. Alli in favor. Motion Carried 5-0.  10. Discuss/Consider/Act: ona a Resolution. Authorizing a Contract with Chico Public Library, Inc.  RESOLUTION NO. 01-09-24R  AF RESOLUTION AUTHORIZING A CONTRACT WITH CHICO PUBLIC LIBRARY, INC.; THE MAYOR TO EXECUTE; THE APPROPRIATION OF FUNDS; AND Motion by Jimmy Counts and seconded by. Jack Souther to approve Resolution No. 01-09- 24R authorizing a contract with Chico Public Library. Alli ini favor. Motion Carried 5-0. 11. Discuss/Consider/Act on an Ordinance Increasing the Mayor's Purchase Approval Authority. Take  PROVIDING FOR AN EFFECTIVE DATE.  necessary/approprate action.  ORDINANCE NO. 1-9-2024-2  AN ORDINANCE AUTHORIZING EXPENDITURES BY THE MAYOR OF THE CITY OF CHICO FOR PURCHASE OF SUPPLIES, EQUIPMENT OR SERVICES FOR THE BENEFIT OF THE CITY OF CHICO; PROVIDING FOR SEVERABILITY; AND Motion by Ronnie McGuire and seconded by Hannah Huffman to approve Ordinance No. 1-9-2024-2 increasing thel Mayor'sexpenditure purchase authority. Alli ini favor. Motion Carried5 5-0. 12. Discuss/Consider/Act. on an Ordinance Amending the FYE 2024 Budget. Take necessary/eppropriate  ESTABLISHING AN EFFECTIVE DATE  action.  ORDINANCE NO. 1-9-2024-1 AN ORDINANCE OF THE CITY OF CHICO, TEXAS AMENDING THE: 2023- -2024 BUDGET.  Motion by Jimmy Counts and seconded by Ronnie McGuire to approve Ordinance #1-9-2024-1 13.1 Discuss/Consider/Act on needed Maintenance, Repair, & Equipment Replacement of the City's  amending the 2023-2024 Budget. Alli in favor. Motion Carried! 5-0.  Water' Wells & Wastewater Treatment Plant. Take necessary/oppropriate. action.  a. Water Wells  b. Wastewater Treatment Plant andr need updated, replaced, purchased, etc. Alli inf favor. Motion Carried. 5-0.  Ryan Champ, WWTP Operator passed out al list of Public Works Budget List of items that are aging Motion by Jimmy Counts and seconded by Ronnie McGuire to table the Public Works Budget list until WWTP operator Ryan Champ has a chance to prioritize the list of items needed. 14. Discuss/Consider/Act: on any and all matters relating to the Chico Volunteer Fire Department.  a. Purchase of Vehicle(s), Equipment, or Gear, or Renewal ofl Loans or Leases. b. Authorize Filing of Grant Application(s) for Vehicle(s), Equipment, or Gear. Authorize For Sale or Trade Vehicle(s), Equipment, or Gear.  No action taken. No action taken.  5.Dbscus/Consder/Act on any and all matters relating tot the City's Hazard Mitigation Plan.    16. Discussion ofl Information Reports - No Action:  a. Police C. Director of Public Works e. Streets Coordinator g. Animal Control Officer .Mayor  b. Fire Department d. Water & Sewer Operations  f.Code Enforcement Officer/Building' Inspector h. City Administration Report(s)-Jan. 23, CCmeets.  17. Adjourn Meeting. Motion by Hannah Huffman seconded by) Jimmy Counts to adjourn meeting  at7:20p p.m. Allinf favor. Motion Carried 5-0.  Colleen Colleen Self, Mayor  Sg  Akk