MINUTES  STATE OF NORTH CAROLINA COUNTY OF HENDERSON  BOARDOFCOMMISSIONERS MONDAY, APRIL1 1, 2024  The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Present for the meeting were Chairman Rebecca McCall, Vice-Chair J. Michael Edney, Commissioner William Lapsley, Commissioner Daniel Andreotta, Commissioner David Hill, County Manager John Mitchell, Assistant County Manager Amy Brantley, Attorney Russ Burrell, Also present were: Director of Business and Community Development Christopher Todd, Finance Director Samantha Reynolds, Budget Manager/Internal Auditor Sonya Flynn, Budget Analyst Jennifer Miranda, Senior Planner Janna Bianculli, Planner Liz Hansen, Soil and Water Conservation Engineer Betsy Gerwig, Parks and Recreation Director Bruce Gilliam, Engineer Marcus Jones, SheriffLowell Griffin, Human Resources Director Karen Ensley,, Capital Projects Manager Bryan Rhodes, DSS Director Jerrie McFalls, Emergency Management/Rescue Coordinator.immy Brissie, and PIO Kathy Finotti-V videotaping. Deputies Jesse Beddingfield and  Hendersonville.  and Clerk to the Board Denisa Lauffer.  Mandy Ladd provided security. CALL TO ORDER/WELCOME  Chairman McCall called the meeting to order and welcomed all in attendance. Steven Blanton with Ebenezer Baptist Church provided the invocation.  INVOCATION  PLEDGE OF ALLEGIANCE  Airly Hart, with the Young Naturalist 4-H Club, led the Pledge of Allegiance to the American  Flag.  INFORMAL PUBLIC COMMENT  1.K Konnie Hall opposed the special use permit for First Contact Ministries. She urged the Board 2. Kirk Hall opposed First Contact Ministries' special use permit and urged the Board to consider 3. Tae Brown asked the Board toj provide wisdom on how to deal with times when his perception Chairman McCall said it is not the Board's procedure to address questions during the public comment 4. Lynne Williams asked the Board to consider her as an appointee to the Farmland Preservation  to consider revoking the permit.  revoking it. does not equal reality.  period and invited Mr. Brown to email her directly.  Taskforce.  Approved: April 17,2024    April 1, 2024  2  DISCUSSION/ADJUSTMENT OF AGENDA tabled the matter untl the next meeting.  Vice-Chair Edney, pulled item K, Interlocal Agreements for Tax Collections, from the agenda and  Commissioner Andreotta added. N.C. Gen. Stat. $143-318.11(q5) to closed. session.  Chairman McCall moved discussion item C-Tenancy Issues/Vacant Property in Henderson County todiscussion item. A, discussion item A - Henderson County Broadband. Access - Funding Options to discussion item B, and. Discussion item B-1 NC State BudgetAllocation- - Soil and Water to discussion Chairman McCall made the motion to approve the agenda with the revisions discussed. All voted  item C.  inj favor, and the motion carried.  CONSENT AGENDA consisted of the following:  Approval of! Minutes  Draft minutes were presented for Board review and approval for the following meeting:  March 20, 2024 Regularly Scheduled Meeting  Motion:  Imove the Board approve the minutes of March 20, 2024.  Tax Collector's Report  The report from the office of the Tax Collector was provided for the Board'sinformation.  Please find outlined below collections information through March 20, 2024 for 2023 real and personalpropenty! bills mailed on August 21, 2023. Vehicles taxes are billedr monthly by NCDMV.  lenderson County Annual Bills (Real and Personal Property):  2023 Beginning Charge: $99,217,401.89 Discoveries & Imm. $216,128.76 Releases &! Refunds: ($299,269.34) NerCharge: $99,134,261.31 Unpaid Taxes: $1,474,954.95 Amount Collected: $97,659,306.36 NetCharyge: $5,427,011.35 Unpaid Taxes: $16,432.00 Amount Collected: $5,410,579.35 Henderson County FY24 Budget Analysis: Budget.Ondinance AdValorem: $97,695,412.00 Prior Years: $1,041,250.00 Budget Total: $98,736,662.00 BuOrdmarce RevmeCollected $20  Unpaid 1.49%  Paid 98.51%  Henderson County Registered Motor Vehicles(As Collected by NC DMV):  99.70%  Revenuc C'ollccted Ad Valorem: $103,069,885.71 Prior Years: $733,560.67 YTD Revenue: 5103,803,446.38  Millions 5100 $120  St0  $60  $80  Approved: April 17,2024    April 1,2024  3  2024.038 Pending Releases & Refunds  The Assessor reviewed the pending releases and refunds and concluded that these findings were The pending release and refund requests were submitted for approval by the Henderson County  in order. Supporting documentation is on file in the County Assessor's Office.  Board of Commissioners.  Type:  Amount: $4,972.05 $4,653.87  Total Taxes Released from the Charge Total Refunds as a result oft the Above Releases  Motion:  Imove the Board approve the Combined Release/Refund Report as presented.  County Financial Report - February 2024  The February 2024 County Financial and Cash Balance Reports were provided for the Board's The following are explanations for leparmentsprograms with higher budget to actual Dues/Non-Profit Contributions - payment of 3rd quarter Board appropriations Rescue Squad - payment of3 3rd quarter Board appropriations and timing ofreimbursable Public Education -1 payment of8 of10 annual appropriates made to the public school system Year-to-date Net Revenues under Expenditures for the Emergency Telephone System (911)  review and approval.  percentages for the month of February:  expenditures  Mental Health - payment of 3rd quarter Board appropriations Interfund transfers the timing of payment of Board approved transfers  Fund are due to utilizing fund balance appropriations for FY24.  THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.  Approved: April 17,2024    April1 1,2024  4  HENDERSONICOUNTY FINANCIALREPORT FEBRUARY: 2024 GENERALFUND REVENUES 8,940,827.10 GENERALFUNDI EXPENDITURES 34.237.06 34,288.86 23.783.71 58,790.28 106,070.29 56,988.96 94,844.19 168,419.24 41,587.67 74,110.25 41,832.46 437,975.32 34,822.60 18,076.08 201,836.58 1,804.792.73 462,781.03 60.508.88 36.835.52 116,460.09 107,827.29 843.091.27 50.938.05 948.17 6.945.68 33,042.87 84.784.54 22,324.02 15,035.00 8,333.33 87,709.93 17,808.08 153.693.57 750,624.16 137,801.76 70,341.75 2,750.00 21,789.75 17,497.98 1,848,185.40 35,516.00 14.704.97 265,508.26 240,021.16 3,896.133.33 3.232.50 188.718.19 979.895.84 (4,633,217.53)  BUDGET CURRENT MONTH YEAR TODATE %USED ENCUMBRANCES TOTAL BUDGET CURRENT MONTH YEAR TODATE %USED ENCUMBRANCES TOTAL  GeneralFund Goveming Body DvsNomPwCanybuion: CountyN Manager Administrative Services HumanF Resources Elections Finance CountyA Assessor Tax Collector Legal Register ofDeeds Faclities Services Garage CourtFacilities Information" Technology Sheriff Detention Center EmergencyN Management Fire Services Building Services Wellness Clinic Emergencyh Medical Services Animal Services Rescue Squad Forestry Services Soilgy Water Conservation Planning Code Enforcement: Services Site Development Heritage Museum Cooperative Extension Projects! Management Economic Development Agri-Business PublicHealth EnvironmentalHeath H&CCE Block Grant Medical Services- Autopsies Strategic BehavioralHealth MentalH Health Rurall Transportation AssistProgram Social Services Juvenile. Justice Programs Veteran Services PublicLibrary Recreation Public Education Debt Service Non-Departmental Interfund Transfers  202,948.012 690,655 829,898 470,511 823,862 1,444.007 1,127,819 1,344,653 2,133,023 589,966 1,086,063 728,843 8,387.233 553,002 153,000 6,542,927 23,832,033 6,830,443 841,909 1,199,855 1,655,748 1,460,986 12.376,042 983,795 757,750 151,972 971,421 1,026,955 331,303 326,490 100,000 882,639 287,380 945,777 220.084 12,403,028 1,876,787 844.293 90,000 298,815 528,612 201,384 22,729,501 302,020 245,704 4,206.930 3,224.212 40,128,000 19,178,617 4,810,737 12,053.750  148.420,880.02 73.1% 406,763.21 58.90% 601,948.48 72.53% 196,904.20 41.85% 545,377.79 66:20% 914,948.47 63.36% 580,762.40 51.49% 828,757.49 61.83% 1,213,658.13 56.90% 321,047.24 54.42% 683,985.73 62.98% 428,119.19 58.64% 3.030,878.80 47.60% 287,960.22 48.46% 82,583.90 53.98% 3.880,563.01 59.00% 14,500,836.40 60.85% 3,880,581.57 58.52% 503,900.88 59.85% 431,384.15 35.05% 1,004,360.01 60.68% 929,922.29 63.85% 7,327,822.71 5921% 511,356.98 53.08% 573,415.70 75.67% 24,764.86 16.30% 295,382.25 30.41% 588,070.80 57:28% 186,024.25 56.15% 196,678.51 60:24% 66,666.64 68.67% 441,181.21 84.63% 137,705.29 51.51% 556,586.80 58.85% 90,133.75 40.95% 6,705,702.94 54.07% 1,104,380.65 58.84% 499,341.50 59.14% 44,200.00 49.11% 94,970.40 31.80% 396,459.00 75.00% 121,166.51 60.17% 12.956,715.03 57.00% 196,620.15 65.10% 128,024.59 52.11% 2.529,514.65 60.13% 1.917,904.05 59.49% 31,356,566.64 78.14% 8,611,986.59 44.90% 2,298,711.03 47.78% 8.134.186.72 67.48% 123,285,513.72 25,135,146.30  148,420,680.02 13,631.47 420.394.88 801,948.48 198.904.20 545,377.79 18,259.50 933,207.97 46,052.96 626,815.36 828.757.49 1,024.00 1,214.682.13 321,047.24 883,985.73 32,093.57 458.212.76 584,470.36 3,595,349.16 267,960.22 82,563.90 388,798.13 4,240,361.14 488,870.68 14,967,707.08 235,054.34 4,095.635.91 15,843.00 519,743.86 31,376.58 462.760.73 1,785.38 1,006.145.39 54,278.00 984,198.29 80,079.57 7,407.902.28 48,532.62 559,889.58 253,688.50 549,070.75  573,415.70 24,764.86 588.070.80 186,024.25 196,678.51 66,666.64 441,181.21 137,705.28 556.586.80 20,133.75 309,450.36 7,015.153.30 1,104.380.65 499,341.50 44.200.00 6,231.00 101,201.40 396.459.00 121,166.51 34,343.28 12.991,058.31 196,620.15 128.024.59 144,074.60 2,874.489.25 70,872.25 1,988.666.30 31,356,566.64 8,611,966.59 2,298.711.03 8.134.168.72 2,817,508.15 126,103,021.87 (2,817,508.15) 22,317,638.15  TOTAL 202,948,012 13,574,044.63  Net Revenues over (under)Exp.  Approved: April 17,2024    Aprill 1,2024  5  APPROPRIATIONS DETAIL 1,352.041.24 287,476.86 8.687.30 1,648,185.40 3,437,800 458,333 3,896,133.33 3.232.50 3,232.50 20.833.34 383.625.00 383,625.00 191.812.50 979,895.84 SPECIAL REVENUE FUNDS 286.076.56 2.763.846.55 (2.477,769.99) 136.856.38 68.857.00 67,999.38 3.035.17 8.851.67 (4.916.50) 5,927.00 85.445.57 (59,518.57) 43.283.52 43.989.27 (705.75) 98.678.71 98,678.71 1,000.278.80 55.531.00 953,747.80  BUDGET CURRENT MONTH YEART TODATE %USED ENCUMBRANCES TOTAL  SOCIAL SERVICES Staff Operations Federal & State Programs GeneralA Assistance EDUCATION Schools Current/Capital! Expense Blue Ridge Community College DEBTSERVICE Public Schools Blue Ridge Community College Henderson County INTERFUND TRANSFERS Capital Projects Fund Capital Reserve Fund Fire Districts Fund HCPSN MRTS BRCCN MRTS Solid Waste FIRE DISTRICTS FUND Revenues: Expenditures: NetF Revenues over (under)Exp REVALUATION RESERVEA FUND Revenues: Expenditures: Net Revenues over (under)E Exp HERGENCYTELEPHONE SYSTEM (911)FUND Revenues: Expenditures: NetRevenues over (under)E Exp PUBLIC TRANSIT FUND Revenues: Expenditures: Net Revenues over( (under) Exp MISC. OTHER GOVERMMENTAL. ACTIVITIES Revenues: Expenditures: NetF Revenues over (under)E Exp ARPAFUND Revenues: Expenditures: NetF Revenues over (under) Exp OPIOID FUND Revenues: Expenditures: NetF Revenues over( (under)Exp  18,535.353 4,094.148 100.000 TOTAL 22,729,501 34,828,000 5,500,000 TOTAL 40,128,000 11,842.875 3,207,401 4.238.341 TOTAL 19,178,617 250,000 4,803,500 20,000 4,803.500 2.301.750 275.000 TOTAL 12,053,750 15,915,648 15.915.648 1,510,021 1,510.021 331,837 331.837 1,240,801 1.240.801 960,000 980.000 16,892.,537 16.692.537 888.882 668.882  10.956,787.72 59.1% 1.901,876.29 47.0% 38,051.02 38.1% 12,956,715.03 27,682,000 80.0% 3,666,667 66.7% 31,356,566.64 4.472,145.00 38.4% 1.737,586.65 52.7% 2,402.234.94 56.7% 8,611,966.59 166,866.72 66.7* 3.080,000.00 66.7% 20,000.00 100.0% 3.082,000.00 86.7% 1.534.500.00 66.7% 275.000.00 100.0% 8,134,166.72 16.279.772.73 102.3% 15.997.724.30 100.5% 282,048.43 1.087,325.24 72.0% 897.048.98 50.4% 190,276.28 31,732.42 9.8% 242.912.68 73.2% (211,180.26) 974,136.04 78.5% 483.528.45 37.4% 510,607.59 335,999.49 35.0% 331.020.18 34.5% 4,970.31 21,872,679.24 559.902.94 21,312.686.30 2.890,149.98 123,740.93 2,766,409.05  34,343.28 10,991,131.00 1,961,876.20 38.051.02 34,343.28 12,991,058.31 27,688.900.00 3.686.666.64 31,356,566.64 4.472,145.00 1,737.586.05 2.402.234.94 8,611,966.59 166,666.72 3,069,000.00 20,000.00 3,069,000.00 1,534.500.00 275.000.00 8,134,166.72 16.279.772.73 15.997.724.30 282,048.43 1,087.325.24 10,800.00 907.848.98 (10,800.00) 179,476.28 31,732.42 1,843.00 244.755.68 (1.843.00) (213,023.26) 974.136.04 3.099.30 466.627.75 (3,099.30) 507,508.29 335,999.42 331.029.18 4,970.31 21,872,679.24 559.992.94 21,312,686.30 2,890.149.98 123.740.93 2,766,409.05  BUDGET CURRENTI MONTH YEAR TODATE %USED ENCUMBRANCES TOTAL  Approved: April 17,2024    April 1,2024  6  CAPITAL PROJECTS 9,398.48 9,396.46 342.00 (342.00) 407.153.85 (407,153.65) ENTERPRISEFUNDS 830.842.54 837.726.29 (6,883.75) 7.168.04 2,620.83 4,545.21  BUDGET CURRENT MONTH PROJECTTODATE %USED ENCUMBRANCES TOTAL  EDMEMVILLEELEMENTARYSCHOOL PROJECT(1702), NetRevenues over (under)E Exp NetF Revenues over (under)Exp NetF Revenues over (under)E Exp  Revenues: Expenditures: Revenues: Expenditures: Revenues: Expenditures:  26,854.136 26.854.136 60,442,694 60.442.694 24,800.016 24.800.018  27.801,962.18 103.0% 25.331.204.76 94.3% 2,560,667.42 61,181,021.22 101:2% 60.940,000.37 100.8% 241,020.85 25,490,375.25 102.8% 25.490.375.25 102.8%  27,891.962.18 25.331.294.76 2.560,667.42 61,181.021.22 60.940.000.37 241,020.85 25,400.375.25 25.490.375.25  HEMDERSONVILLE HIGH SCHOOL PROECF-2019/1903)- PROVECTCOMPLETE BRCC PATTONE BUILDINGI PROJECT/(1904)- PROJECTCOMPLETE  BUDGET CURRENT MONTH YEAR TODATE %USEDE ENCUMBRANCES TOTAL  SOLID WASTE LANDFILL FUND Revenues: Expenditures: Net Revenues over( (under) Exp JUSTICEACADEWYS SEWERFUND Revenues: Expenditures: NetR Revenues over (under)E Exp  9,820.547 9.820.547 67,739 87.739  6.030,065.40 82.7% 5.983.200.67 62.2% 46,774.73 55,230.31 81.5% 23,932.10 35.3% 31,298.21  6,030.085.40 55,230.31 29.725.59 25,504.72  6.807.269.03 12.520.559.70 (6,607,269.03) (6,560,494.30) 5,793.49 (5,793.49)  HENDERSON COUNTY < CASH BALANCE REPORT = FEBRUARY 2024  02/01/24 Beg. Cash Balance $ 127,875,814.48 44,791,540.87 4,334,912.61 1,932,625.69 10,418,923.21 2,302,061.50 3,587,553.11  02/29/24 Ending Cash Balance  Debits Revenues  (Credits) Expenditures  Fund(s) General Special Revenue Capital Projects Enterprise HCPS-Maint. and Repair BRCC-I Maint. and Repair Custodial Total  9,471,063.56 $(15,283,235.02) $122,063,643.02  1,962,082.41 551,971.10 837,174.86 383,625.00 191,812.50 403,813.54  (3,039,645.61) $ 43,713,977.67 (2,668,015.59) $ 2,218,868.12 (843,698.45) $ 1,926,102.10 (467,877.88) $ 10,334,670.33 (13,034.05) $ 2,480,839.95 (3,385,423.39) $ 605,943.26  $195,243,431.47 $ 13,801,542.97 $(25,700,929.99)  Total cash available as of2 2/29/2024  $183,344,044.45  Motion:  Imove the Board approve the February 2024 County Financial Report and Cash  Balance Report as presented.  Approved: April 17,2024    April 11,2024  7  Henderson County Public Schools Financial Report -February 2024 Restricted Funds Report was provided for the Board'si information.  The Henderson County Public Schools February 2024 Local Current Expense Fund / Other  HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSEIOTHERT RESTRICTED! FUNDS as ofFebruary: 29, 2024 LOCAL CURRENT EXPENSE OTHERF RESTRICTED FUND Budget YTD Activity 32,878.000 28.302.400 2,001.317 Budget YTD Activity  FUND Budget YTD Combined Prior Activity 8,000 6.283 $ 6,283 1,522,404 382,808 106,000 83.889 55,000 30,780 1,495,169 1,008,400 1,096,400 132.816 32.238 Budget YTD Combined Prior  REVENUES: 3200 State Souroes 3700 Fedeauces-Resnced 3800 Other Federal-ROTC 4100 County Appropriation 4200 Local- Tuition/Fees 4400 Loca-Unrestricted 4800 Loca-Restricted 4900 FundB Balance ApprogriatedTranster Froms school EXPENDITURES: Instructional Services: 5100F Regularinstructional: Services 5200 SpecialF Populations Servioes 5300 Aternative Programs ands Services 5400 SchoolLesdership Services 5600 Co-Curricular Services 5800 School-Based: Support Servioes Totall Instructional Services System-Wide Support Services: 8100 Support and Development Services 6200 Special Population Support 8300 Akernative Programs 84001 Technology Support Services 8500 Operational Support Services ee00 Financiala andH Human Resource Servioes 6700 Accountablity: Servioes e800 System-Wide Pupil Support Servioes e000 Policy. Leadershipa andF PubicF Relations Totals System-Wide Support Services Ancillary Services: 7100 Community Services 7200 Nutrition Services Total Ancillary Services Non-Programmed Charges: 8100 Paymentst to Other 8400 InterfundT Transfers 8500 Contingency 8800 EducationalF Foundations Total Non-Programmed Charges Motion:  Total 382,898 83,889 28,302,400 25.102,400 30,780 499,203 32.238 Total 978,143 272,308 537,180 222,380 431 431 70,813 955,357 1,200 1,200 94,109 538 538 274.391 121,077 S 1,404,052 $ 1.211,842 47,698 978  YTD 8,000 323,004 69,127 35,395 528,092 478,130 YTD 888,084 257,890 418,040 155,742 64,623 880.714 143,808 208.190 85,483 84.080 50,379 24.679  705.000 375.026 152.579 124.177  TOTALFUNDR REVENUES $35,584,317 $26,677,426 $3,472,059 $1,756,645 $28,434,071 $26,543,138  Activity  $ 9,934,680 $ 5.192,870 $ 680.808 $ 285,851 $5,478,720 5.851,994 3,114.201 2.072,496 12,513 12,092 2,084,589 1,080,708 $17,412,102 S 9.852,689 $-2.407,024 $ 883,685 $10,736,374 $10.453.928 $ 312,404 s 197,354 $ 6,500 $ 6,890 $ 204,244 $ 188.520 9,491,360 5,462,847 425,871 255,258 5,718,103 5,185,418 2,346.702 1,889,859 123,292 42,483 1,912,322 1,855,483 781,001 474,008 25,970 13.220 487,227 441,400 $15,044.025 s 9.474,226 $ 792,481 $ 464,711 s 9,938,937 $9 9,161,985 388 s 388 $ 185,108 $ 108,648 s 107,034 285.803 97.352 23.725 23.725 268,190 $ 97.740 $188,833 130.371 $ 228,111 $ 169,543 $ 2.382.000 $ 1,404.052 $ 500,000  1,378,358 885,694 935,525 202,449 183.243 92,339 377.954 179,088 890,423 425,305 390,727 111,875 1.911.100 1.383.985 183,034 147,579 116.579 74.801 108.288 70,382 1,287.752 885,445 92.281 69,912 120,174 92,000 415.304 273.843  9.500 1.450 1,385,434 990.414  47,741 47,806 38.000  976  $ 2.882.000 1.404.052 s 83.741s 48.672 $1.452.724 1.288.900  TOTALFUNDE EXPENDITURES $35,584,317 $20,828,706 $3,472,059 $1,527,440 $22,356,145 $21,072,356  Imove the Board approve the February 2024 Henderson County Public Schools  Financial Report and Cash Balance Report as presented.  Notification of Vacancies the next agenda under Nominations."  The Notification of Vacancies was provided for the Board's information. They will appear on  1. Blue Ridge Community College Board ofTrustees- - 1 vac.  Position #1 1-A AtLarge 2. EMS Peer Review Committee - 1 vac. Position #18 - EMT  Approved: April 17, ,2024    April - 1,2024  8  3. Henderson County Planning Board - 3 vacs. Position #2- Regular At Large Position # 4 - Regular At Large Position #7-F Regular At Large 4. Hospital Corporation Board ofDiretoryUNCH-I vac. Position # 6 - BOC Nominating Body 2024.039 Budget Amendment - Unspent Bonds Proceeds Transfer  To date, $2,571,266.47 remains in unspent bond proceeds, sales tax, and interest earnings related toHenderson CamySwis0IALmid Debt Obligation for Edneyville Elementary School's capital project. According to the Installment Financing Contract, unspent bond proceeds must be The remaining debt service payment for FY2024 totals $1,628,534.38, including $1,220,000 in The Board was requested to approve a Budget Amendment to transfer $1,628,535 to the general fund to apply against the next FY2024 debt service payment. The remaining unspent debt proceeds  applied against future debt service payments as they become due.  principal and $408,534.38 in interest.  will be transferred as future debt service payments are due until exhausted.  Motion:  Imove that the Board of Commissioners approve the Budget Amendment 10  transfer unspent bond proceeds to the general fund.  2024.040 BudgetAmendment - Debt Service' Transfer  Pending approval of the request to transfer unspent bond proceeds from the Capital Projects Fund to the General Fund to apply against future debt service payments, the Board was requested to transfer the amount originally budgeted for Series 2018A LOBS principal and interest to the Debt Service  Fund.  Motion:  Imove that the Board lofCommissioners. approve the Budget Amendment 10  transfer funds to the Debt Service Fund.  2024.041 NC State Budget Allocation - Multipurpose Agricultural Services Building Staffrequested the Board approve the State Budget allocation for the Henderson County Soil and Water Department in the amount of $14,000,000. This allocation has been made as directed by the NC General Assembly pursuant to Session Law 2023-134 (House Bill 259) for stream restoration and flood resiliency projects. Staffrequests that the Board authorize the scope ofwork, budget amendment, and state grant agreement. Staff also requested that the Board provide authorization for the County Manager to execute the agreement on behalfofthe County. These stream restoration and flood resiliency projects are intended to be completed via a Sub- Recipient arrangement with Resource Institute, Inc. As such, staff requested the Board authorize  the Subrecipient agreement provided.  Approved: April 17,2024    April 1,2024  9  Motion:  1 move the Board approve the scope of work, Budget Amendment, state grant agreement ands subrecipient agreement. Imove the Board! provide authorizationt 10 the County Manager to execute the agreement on behalf foft the County.  Administrative Manual - Recission of Policies and Procedures  Staff was reviewing policies and procedures included in the County's Administrative Manual to ensure compliance and that all policies are up to date. The tabs listed below have been identified as appropriate for recission from the Manual. Several tabs are currently included in the Administrative Manual; however, they are not necessarily policies. Others have completed their life cycle, and the remainder can be combined into single policies to avoid redundancy. The Board was requested to authorize the recission oft the following tabs in the Administrative  Manual.  Tab 26 - Television Cablecast Policies and Procedures Tab: 38 Internet Broadcasting Policies and Procedures  Motion:  Imove the Board authorize Staff t0 rescind Tabs 26 and. 38 in the Administrative  Manual as ofApril 1, 2024, effective immediately.  2024.042 Purchase of Used Communications Vehicle  As part of the radio system communications project, staff included a "Field Communications Vehicle" as a long-term project goal. This vehicle would transport the County' s cache of disaster communications equipment and serve as a facility for field communications. It would work in conjunction with other assets, such as the Sheriff'sOffice Command Bus. It would be more mobile During 2023, Emergency Management secured a surplus cargo van from the Sheriff's Office for this purpose. With over 200,000 miles, the van will require extensive outfitting of cabinetry, wiring, power, heat, and air conditioning. Iti is estimated the upfitting will cost approximately $20,000. Staff recently located a surplus National Guard communications truck being sold by an individual for $31,500.00. After extensive discussions between the owner and our Field Communications Team members, we feel this vehicle would be better suited for our purpose. The vehicle has considerably fewer miles (32,820) and has recently had a complete mechanical evaluation and service. Surplus funds from the renewal of the fire services radio system maintenance contract are available to fund the proposed purchase. The vehicle will be outfitted by members of the Field Communications Team. The existing cargo van would remain available Staff requested the Board authorize Stafft to negotiate the purchase oft the communications vehicle  and able to be used in smaller areas, such as the recent search in Big Hungry.  to transport supplies to incident scenes and other logistical support needs. for $31.500.00 and complete the necessary budget amendment.  Motion:  Imove the Board approve the purchase ofa used communication vehicle for $31,500 and authorize the Emergency Services Director 10 execute the necessary  budget amendment, for the transaction.  Approved: April 17,2024    April1,2024  10  2024.043 Truck Purchase - Soil and Water  Staffrequested the Board approve a budget amendment that appropriates funds to be used toward the purchase of a new department vehicle (truck). Funds for the purchase of the vehicle are from the recent sale ofa piece ofe equipment and appropriated Soil & Water fund balance. This vehicle  will be a vital addition to the staff for the following reasons:  Many out-of-county training events are held throughout the year, and a new Soil & Water vehicle would reduce requests for temporary vehicle assignments and take Anincreasing number of projects from: state funding and grant sources make sharing only one department vehicle amongst four employees a hardship Having a second department vehicle branded with the County logo would make Soil & Water more professional during on-site visits When using motor pool vehicles, some measure of productivity is always lost in having to schedule time to pick up and return the vehicle, usually requiring two  the strain off oft the motor pool  staff members (which is 50% oft the staff)  Motion:  Imove the Board approve the purchase of the requested vehicle and the budget  amendment provided toj facilitate its purchase.  American Rescue Plan - Adoption of Policies and Procedures  The Final Rule for the American Rescue Plan was issued on January 6, 2022. That final rule contains a number of regulations that local governments must follow when expending Federal Funds, including various policies and procedures. Staff believes that with the adoption of the Subrecipient and Monitoring Policy, all required policies will now be in place. However, should any additional policies require approval, Staff will bring those to the Board for adoption once Tab 10 - Subrecipient and Monitoring Policy is a required policy that has been reviewed by  finalized.  Finance and the County Attorney.  Motion:  Imove the Board adopt the Federal Awards Subrecipient and Monitoring Policy  drafted by Staffand adopt it as presented.  Chairman McCall made the motion to adopt the agenda as presented. All voted inj favor, and the motion  carried.  DISCUSSION  Tenancy Issues/Vacant Property in Henderson County  Sheriff Lowell Griffin provided the Board an update on tenancy issues / vacant properties in Henderson County. North Carolina has provisions in place for the eviction process through cases that NC's magistrate judges hear. It must be determined ifthe offense is a criminal or civil issue. Owners may meet with the magistrate to obtain an arrest warrant, a summons that allows law  Approved: April 17, 2024    April 1,2024  11  enforcement to evict squatters through the criminal process. InNC, there are no possession rights for squatters. Provisions in the law, such as trespassing and breaking and entering, may be applicable ifan owner returns to their full or part-time residence to find someone who has taken up residence in a home without permission. Sheriff Griffin stated that in NC, presenting false evidence such as lease agreements, proororownership, or possessory interest may result in felony Commissioner Andreotta asked how the laws apply to vacant land, and ifsomeone erects a tent or atarp without consent. Griffin said individuals who trespass on land that is conspicuously posted with no trespassing signs or have received a verbal warning from the owner to exit the property Vice-Chair Edney noted there may be some confusion between the magistrate's office and the Sheriff's office and people getting mixed messages. He proposed that the Sheriff's attorney, the magistrates, and the ChiefJudge meet to outline the rules and procedures to be followed. If, under the law, there is trespass, the owner need not be sent to the Clerk's office to begin the eviction process. A clear understanding oft the process would help in these types of situations. Chairman McCall has reached out to NC State Representative Jennifer Balkcom to ask what NC was doing to address the problem and will share those details once they are received from  charges.  may be charged with trespassing.  Balkcom.  Henderson County Broadband Access - Funding Options  At the March 20, 2024, meeting, the Board heard an update from the Broadband Taskforce on the program guidance for the North Carolina Department of Information Technology (NCDIT) broadband funding programs, including the GREAT grant(Growing Rural Economies with. Access to Technology), RDOF (the Rural Digital Opportunity Fund), and CAB (Completing Access to Broadband). The CAB program is currently seeking funding commitment forms and county priority areas for broadband access. These items will bei included in a Scope of Work from counties Staff have identified areas without broadband access and have mapped those locations alongside Census data, emergency response data, cell service data, and other broadband funded locations to help select potential priority areas. Staff have also estimated how many addresses could be served The Board was requested to discuss the total funding allocation to be provided by Henderson  across the state, and internet service providers will bid for each contract.  by different levels of committed funds under CAB's program rules.  County and direct Staffaccordingly.  Approved: April 17,2024    April 1,2024  12  Completing Access to Broadband (CAB) Program Overview  CABisag partnership! between! NCDIT and NCC county governments using ARPAf funds to connect households: andb businesses to broadband. Procurement process withi individuals Scopes of Work fore eacho county thatn mayi include' "highp priority areas." Once awardi is made, thep project is contractedi righta awayt toap pre-c qualifieds service provider. ACounty Commitment Form with an" "upt to" amounto off funding we plan to commit isr required byt the program. The Stop-G Gap Program andE BEADV willb be following CAB toc continue completinga accesst tov widelys spread unserved areast thata arel harder to  reach.  Population Under 18 By Block Group  Focus Area 1: SE of County  Census Data  487-725 389-487 306- -389 238- 306 138-238 63-138 0-63  CAB Eligible Density  Household Income By Block Group  $99,762- $125,268 $85,875- -$99,762 $73,278- $85,875 $61,270- -$73,278 $50,938- $61,270 $39,457- $50,938 $26,879- $39,457  ofcABLocations HighConcentration LowC Concentration ofCABLocations  Approved: April 17,2024    April1,2024  13  Emergency Response & CAB  Focus Area 1: SE of County  Emergency Response   EMSS Stations o Fires Stations digh Concentration OfCABL Locations Low OfCAB Locations Drive Radius, EMS MunicipalE Boundary  CAB Eligible Density  Cell Service Coverage  EMSS Stations Fires Stations AllProviders ATSTa andy Verizon AT&TOnly VerizonOnly AT&Ta andT T-Mobile T-Mobilea andVerizon T-Mobile0 Only NoCell Coverage MunicipalB Boundary  High Concentration ofCABLocations Low Concentration ofCABLocations  Population Under: 18 ByBlock Group  Focus Area 2: NW of County  Census Data  487- 725 389- 487 306- 389 238- 306 138-238 -138 0-63  CAB Eligible Density  Household Income By Block Group  $99,762- $125,268 $85,875- $99,762 $73.278- $85,875 $61,270- $73,278 $50,938- $61,270 $39,457- $50,938 $26,879- $39,457  OfCABL ligho Locations Low OfCABL Locations  Approved: April 17, 2024    April1,2024  14  Emergency Response & CAB  Focus Area 2: NW of County  Emergency Response  & EMSS Stations o Fires Stations CABLocations ofCABLocations Concentration 10-MinuteD Radius, EMS Drive N Municipal Boundary  CAB Eligible Density  Cell Service Coverage  EMSS Stations Fires Stations AProviders AT&Ta andVerizon AT&TOnly VerizonOnly AT&Ta andT-Mobile T-Mobilea andv Verizon T-Mobile Only NoCellC Coverage MunicipalE Boundary  High Concentration ofCABLocations Low/Concentration ofCABLocations  Henderson County'sl Level  Greater than $8M  ISP  NCDIT County, Max 30% Max35% Min35%  ARPA Funding Level  $4M to $8M  CAB Funding Algorithm  OptionA ISP NCDIT County, Max 15% Max' 75% Min10% Min15% Remainder XRemainder  OptionB ISP  NCDIT  County,  $250K to $4M OptionA ISP Option  NCDIT County Max15% Max80% Min5% NCDIT Min15% KRemainder Remainder  ISP  County,  "ISP: Internet Service Provider  County Contributions canb bec drawnf fromA AmericanF Rescue Plan( (ARPA)f funds orf froma county's GeneralF Fund  Approved: April 17,2024    April1,2024  15  Project Examples  ERC Example:  Saluda Mountain Telephone Company Example: $1,829,212.70 County Match35% $1,829,212.70 State Match 35% +$1,567,896.60 Provider Match30% $5,226,322.00 Total Project Cost  $1,392,185.62 County Match35% $1,392,185.62 State Match35% +$1,193,301.96 Provider Match30% $3,977,673.20 Total ProjectCost  1 Funds reached 766 units  Rate of $5,193 per location served  Rate of $4,445 per location served  Funds reached 1,176 units  ARPA Level  Funding Greater than $8M  ISP Max30% Max35% Min  Henderson County Budget Henderson County currently has $900,000i in ARPAF Funds earmarked tof finance broadband  $900,000 Henderson County $771,428 Service Provider $2,571,428 Total Project Cost  $900,000  State  I Funds estimated to reach about 570 units  Approved: April 17,2024    April1,2024  16  $4,000,000 County Match35% $4,000,000 State Match35% + $3,428,570 Provider Match30% $11.5 Million Total ProjectCost  Locations reached:2,540 (about) % of unserved locations)  Funding Levels & Locations Reached Ata a rate of$ $4,500 per address*, thet total costt to provide broadband toa allo of Henderson County's unservedI locations would be an estimated; $24.71 Million witha an $8.6 Million match. Here are estimates for how many locations we couldr reacha ato different funding levels:  $2,300,000 County Match35% $2,300,000 StateN Match35% $1,971,428 Provider Match30% $6.6 Million TotalF ProjectCost $1,300,000 County Match35% $1,300,000 StateMatch35% + $1,114,286 Provider Match30% $3.7 Million Total ProjectCost  Locations reached: 1,460 (about 30% of unserved locations)  $8,662,500 CountyMatch35x $8,662,500 State Match35%  This reach. would  unserved all5.5k + $7,425,000 ProviderM Match30% locations $24.7 Million TotlProlectCost "Costp per addresse estimated basedo onotherg projects already completedinth thec County, see previouss slide  Locations reached:825 (about 5% of unserved locations)  An additional slide was shown and is attached to these minutes; the scanned image is unreadable. The Assistant County Manager noted that the $22.8m in ARP Funds had been accruing interest Commissioner Hill said the county could choose to do the 30% option, covering approximately John Mitchell said that at some point, a letter must be generated for the county to qualify for the CAB program. Chris Todd noted that the state has been notified that the county is interested in the program. He said the manager was alluding to a promissory letter to the state indicating how much funding the county was interested in participating. He said that the letter needs to be submitted sooner rather than later as the state is ready to move on that right now. He said there were two sides; the first was the state trying to meet the calendar to spend the money. The other was, as discussed with the Board, getting the county's ARP funds under contract and within a timeframe that meets the December 31, 2024 deadline. He said there was time now to work with the: state, put out requests for ISPs, and work through the specifics. The state wants to know ift the county is interested firmly and for how much: money. They would like to have this information as After discussion, Commissioner Lapsley made a motion to authorize staff to send a letter indicating the counly 's support) for up to $2.5 million as the counly match. All voted inj favor; and  and had earned $1.35m. 1500 homes.  soon as possible.  the motion carried.  2024.043 NC State Budget Allocation - Soil and Water  Staff requested the Board approve the State Budget allocation for the Henderson County Soil and Water Department in the amount of$14,000,000. This allocation has been made as directed by the NC General Assembly pursuant to Session Law 2023-134 (House Bill 259) for stream restoration and flood resiliency projects. Staff requested the Board authorize the scope of work,  Approved: April 17,2024    April - 11,2024  17  budget amendment and state grant agreement. Staff also request that the Board provide authorization for the County Manager to execute the agreement on behalfofthe County. These stream restoration and flood resiliency projects are intended to be completed via a Sub- Recipient arrangement with Resource Institute, Inc. As such, the staff requested the Board Soil and Water Conservation Engineer Betsy Gerwig presented the following to the Board.  authorize the subrecipient agreement.  Hughy Hammond Bennett  Urosasollconseration  HENDERSON COUNTY  1930 - DUST BOWL 1935 - SOIL CONSERVATION: SERVICE 1937 - FIRST SOIL  SOIL  WATER  Division Mission Tof fosterv voluntary, incentive- driven managemento ofs soil, water and relatedn naturalr resources for theb benefto ofthee environment, economya anda all  &  CONSERVATION DISTRICT CONSERVATION DISTRICT  BEST MANAGEMENT PRACTICES  (BMPS)  Devices, VSeDSANCpOCNIucer eimmates - Urban BMPS Agricultural BMPS Forestry BMPS Indluding Stream restoration, Streambank ands shoreline protection, Stream! Debris Removal, Wetlandi restoration, Constructed wetlands,  RESOURCE CONCERN  1.V Water Quality 2. Water Quantity 3.SoilErosion  Riparian! buffer  CURRENT PROJECTS dneyile ecomnuycener Str9a0.esoaton fansierstaton senorcompestse  DISASTER RELIEF AND  RECOVERY  00 treamRestoration tream.DeDns Removal  KSO workha  MITIGATION/RESILENCE DIRECTED GRANT  bygrant  Approved: April17,2024    April 1, 2024  18  PROJECT SELECTION ltaly, thelandowner RIUESSIAUAD Conservmn Caroma, esourceunsitute praocaistream eVSIWETecOndLRWyUReOINgroupsorindvcuas ODOACAPEAICIPOUe APSTRONSCIPRAEL PDORTIAIEPU20RA -  GRANT FACTS  Restoatontngneer  JCY  en  ount  PROPOSED PROJECIS  14Projects Selected 2ighHazard Dans  SStream Restoration Projeciswth Floodplain  Expansion  6Stream DnORCE With Weland/Habite  mprovements  1Flood Strealm Gage for Emergency Services 3Additional ProRcTAsatTed RRTVIE  NEXT STEP  Develop RFOfor emanenen services After conversations with the Board, John Mitchell recommended that the Board hear the presentation, ask Ms. Gerwig any questions they may have had, and then take some time to review the identified projects individually. We are required to have a quote, a scope of work, and a broad brush of what the money could be used for. In his estimation, the funds will be restricted to use for those purposes. Finance Director Samantha Reynolds said the manager was correct in the statement that the county did not have to specify specific projects ifthe projects selected fit within the general description, which is stream restoration and flood resiliency projects. The county  attorney echoed Mr. Mitchel'srecommendation.  Approved: April 17,2024    April 1,2 2024  19  Commissioner Hill asked ift the projects identified were from prior applications received by Soil and Water. Ms. Gerwig said that all the applications had been submitted previously. Chairman McCall expressed concern over the term high-hazard dam. Ms. Gerwig explained that a "high-hazard dam" is a classification given by the state and does not necessarily mean the dam will fail. High-hazard dams are tall dams that hold back a significant amount of water, so if they fail, they may cause catastrophic results. However, both dams had been identified as potential Commissioner Lapsley had concerns about the two dams on the list as they are privately owned. He said there are a number of high-hazard dams in Henderson County, not just those two. These two apparently have some serious maintenance issues that need to be taken care of. He believes there may be other high-hazard dams in the county that need repair and are also privately owned. He would like to go on the record that he was uncomfortable with funding the repair of the two Vice-Chair Edney questioned whether one of the dams on the list owned by the Methodist Church was eligible to receive funds from the grant because the church is a religious organization. He believed there were substantially more dams in the county that needed repair than the two Commissioner Andreotta asked who would be liable for a dam failure if the grant funds did not exist. Mr. Lapsley said that the dam owner would be responsible under state regulations. Commissioner Andreotta made the motion that the Boardaccept the money_from the state with no projects identified at this time and approve the budget amendment, state grant agreement, and subrecipient agreement. And further moved, that the Board authorize the County Manager to execute. the agreement on behalfofthe County. All voted inj favor, and the motion carried. Chairman McCall said she would like to see a list of prioritizations from Soil and Water. Commissioner Lapsley added he would like to see ai map showing all the projects the staffisaware The county manager proposed that soil and water staffs spend some time with board members over the coming weeks to discuss the projectsi included: ini the list provided. He thanked. Jonathon Wallin, Betsy Gerwig, and soil and water staff for bringing the $14 million in grant funds to our county.  projects that needed repair.  dams included on the list.  identified.  ofand the order of prioritization.  In closing, he said this was al big win for the county. NOMINATIONS AND APPOINTMENTS 1. Animal Services Committee 3 3 vacs.  There were no nominations, and this item was carried to the next meeting.  2. Farmland Preservation Task Force- 13 vacs.  *Chairman McCall moved Farmland Preservation to the end of the nominations. 3. Henderson County Board of Equalization and Review - 1 vac. There were no nominations, and this item was carried to the next meeting. 4. Henderson County Rail Trail Advisory Committee - 1 vac.  Approved: April 117,2024    April 1, 2024  20  Chairman McCall made the motion to nominate Nancy McKinley for reappointment to position  #2. All voted in favor, and the motion carried.  5. Hendersonville City Zoning Board of Adjustment - 1 vac. There were no nominations, and this item was carried to the next meeting. 6. Home and Community Care Block Grant Advisory Committee - 1 vac. There were no nominations, and this item was carried to the next meeting.  7. Laurel Park Planning Board - 1 vac. voted inj favor, and the motion carried.  Chairman McCall made the motion to nominate Ritch Holt for appointment t0 position #1. AIl  8. Laurel Park Zoning Board of Adjustment-1 vac.  Chairman McCall made the motion to nominate Ritch Holt for appointment 10 position #1. All  voted in favor; and the motion carried.  9. Nursing/Adult Care Home Community Advisory Committee - 9 vacs. There were no nominations, and this item was carried to the next meeting. Thel Fammland Preservation Taskforce shall have the following members, all appointed by the  *Farmland Preservation Taskforce - 13 vacs.  Board ofCommissionets  I) Henderson County Board ofCommissioners! Liaison 2) Henderson County Boardo ofCommissionersl Liaison 3) Appointee nominated! by Henderson County Planning Board 4) Appointee nominated! by Henderson County Soil: and Water Conservation! District 5) Appointee nominated by Agnibusiness Henderson County 6) Appointee nominated by North Carolina Cooperative Extension 7) Appointee nominated by North Carolinal Famm Bureaul Federation S) Appointee nominated! by Hendersonvi ille Board of! Realtors  9) Appointee atl large 10)/ Appointee atl large I)Appointee: atl large 12)Appointee atl large 13)Appontee atl large  Chairman McCall and Commissioner Hill will serve as the Commissioner Representatives. Commissioner Lapsley made the motion to nominate Hunter Marks for appointment to position Commissioner Hill made the motion t0 nominate Daniel McConnell for appointment to position The Board agreed they would like staff members from the Soil & Water Conservation District, the Planning Department, and NC Cooperative Extension to participate in the taskforce. John Mitchell said a staff person could be required to be present at the meeting and does not necessarily need to A recommendation from Agribusiness was yet to be received; the Board will address position #5  #3. All voted in favor, and the motion carried. #4. AIl voted inj favor, and the motion carried.  be appointed to an actual position. at their next meeting.  Approved: April 17,2024    April 1, 2024  21  Chairman McCall made the motion to nominate Gary Steiner for appointment to position #6. All County Extension Director Dr. Terry Kelley will serve as the staff representative for Cooperative Commissioner Hill made the motion to nominate Jimmy Cowan, for appointment 10 position #7. Commissioner. Andreotta made the motion to nominate Randy Newmanford appointment toj position Chairman McCall said many of the applications received were appointed to the designated positions at tonight's meeting. She said the open at-large positions would be addressed at the Board'sn next meeting, which would allow folks a couple more weeks to submit their applications. John Mitchell said Planner Liz Hansen would serve as the staff representative for the Planning Department. Astaffrepresentative for the Soil and Water Conservation District was not identified. The Board agreed the chairman of the task force would be determined after all positions had been The Farmland Preservation Taskforce bylaws state that meetings would be held on the second Monday ofthe month at 6:30 p.m. in the meeting room ofthe county office located at 100 N King Street. The first taskforce meeting was: scheduled for Monday, May 13, 2024, at 6:30 p.m. John Mitchell said he would have planning department staff put together an agenda for the commissioners to review. Mike Morgan would also put together an informational video. Chairman McCall noted that all taskforce meetings are open, and the public was invited to attend. Commissioner Andreotta congratulated NC State's men's and women's basketball teams on  voted inj favor, and the motion carried.  Extension.  All voted inj favor, and the motion carried. #8. All voted inj favor, and the motion carried.  appointed.  COMMISSIONERUPDATES  reaching the NCAA Final Four Championship.  Vice-Chair Edney and Commissioners Hill and Lapsley did not have updates.  Chairman McCall shared that she had recently visited New York City and was inspired by the reminders of our American citizenship, which include the Statue of Liberty and the 911  Memorial.  COUNTY MANAGER'S REPORT  John Mitchell stated that there was a significant fire at the Beaumont Estate over the last weekend. More than fifty firefighters battled the fire, as well as county firefighters. The Fire marshal indicated that the building is recoverable. He said the RFQ for the medical office building projects would go out in the next couple of days. In closing, he highlighted events that were not yet scheduled but were coming up. Those include the Etowah Amphitheater, the Dana Community Center, the Jackson Park tennis courts, and Upward Elementary. Ribbon  cuttings are expected to be in the next couple oft months.  Approved: April 17,2024        April - 1,2024  22  Commissioner Edney made the motion to go into closed session pursuant to N.C. Gen. Stat. $143-  318.1I(/3..am (6).. All voted inj favor; and the motion carried.  CLOSED: SESSION  Commissioner Edney made the motion to, go out ofcloseds session and adjourn the meeting at 8:20  pm. All voted inj favor, and the motion carried.  ADJOURN aa  Akus MeKLI Rebecca McCall, Chairman  Denisa A. Lauffer,Glerk to'the Board  Approved: April 17,2024    During the April 1,2024, regular meeting, the Board enacted the following:  2024.038 2024.039 2024.040 2024.041 2024.042 2024.043 2024.044  Pending Releases and Refunds  Budget Amendment - Unspent Bonds Proceeds Transfer BudgetAmendment - Debt Service Transfer  NC State Budget Allocation - Multipurpose Agricultural Services Building  Purchase of Used Communications Vehicle Truck Purchase - Soil and Water  NC State Budget Allocation - Soil and Water    Henderson County Board of Commissioners  1Historic Courthouse Square . Suite 1. Hendersonville, NC28792 Phone (828)697-4808 . Fax (828) 692-9855 . www.hendersoncountyncgov  Rebecca K. McCall Chairman J.Michael Edney Vice-Chairman  William G. Lapsley Daniel J. Andreotta David H. Hill  April 1, 2024  Harry Rising, Assessor Henderson County Assessor's Office 200N. Grove Street, Suite 102 Hendersonville, NC 28792 Dear Mr. Rising:  Attached, please find tax release requests in the amount of $4,972.05 and tax refund requests in the amount of$4,653.87 reviewed at the Henderson County Board of Commissioners' Meeting  on Monday, April 1, 2024. All Releases and refunds were approved.  Sincerely,  phre EEL Rebecca McCall, Chairman  Henderson County Board ofCommissioners  RM/dal enclosures            REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OFCOMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS: SUMMARY OF REQUEST:  April 1,2024  Budget Amendment - Unspent Bond Proceeds Transfer Samantha Reynolds, Finance Director 1.B Budget Amendment  Yes  To date, $2,571,266.47 remains in unspent bond proceeds, sales tax and interest earnings related tol Henderson County's Series 2018A Limited Debt Obligation for Edneyville Elementary School's capital project. According to the Installment Financing Contract, unspent bond proceeds must be applied against future debt service payments as they become due. The remaining debt service payment for FY2024 totals $1,628,534.38, including $1,220,000in The Board is requested to approve a Budget Amendment to transfer $1,628,535 to the general fund to apply against the next FY2024 debt service payment. The remaining unspent debt proceeds will be transferred as future debt service payments are due until exhausted.  principal and $408,534.38 ini interest.  BOARD ACTION REQUESTED:  The Board is requested to approve the budget amendment as presented.  Suggested Motion:  Imove that the Boarlo/Commisioners approve the Budget Amendment to transfer  unspent bond proceeds to the general fund.    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department: FINANCE Please make thef following linei tem transfers: What expense line-item ist to bei increased?  Account 435691-5980114702 115911-571007 115911-572007  Line-Item Description TRANSFER TO GENERAL FUND 2018A SERIES LOBS- PRINCIPAL 2018A SERIES LOBS- -INTEREST  Amount $1,628,535 $1,220,000 $408,535  $3,257,070  Whate expense line-item ist to be decreased? Orv what additional revenue isr now expected?  Account 435691-5381061702 4356915510001702 114980-40400  Line-Item Description ARCHITECT FEES CAPITAL OUTLAY- EQUIPMENT TRANSFERI FROM CAPITAL PROJECTS FUND  Amount $1,285,250 $343,285 $1,628,535  $3,257,070  Justification: Please providea at briefj justification fort this linei item transfert request.  $0  TOE BUDGET FORT TRANSFER OFL UNSPENT BONDI PROCEEDS! FOR ENDNEYVILLE FINANCING TOA APPLYA AGAINST FUTURE DEBTS SERVICE  PAYMENT. BOCA APPROVED 4.1.2024.  Authorized! by Department Head Authorized by Budget Office Authorized! by County Manager  Date Date Date  For Budget Use Ony,  Batch # BA# Batch Date    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS: SUMMARY OF REQUEST:  April 1,2024  Budget Amendment - Debt Service Transfer Samantha Reynolds, Finance Director 1.B BudgetAmendment  Yes  Pending approval of the request to transfer unspent bond proceeds from the Capital Projects Fund to the General Fund to apply against future debt service payments, the Board is requested to transfer amount originally budgeted for Series 2018A LOBS principal and interest to the Debt  Service Fund.  BOARD ACTION REQUESTED:  The Board is requested to approve the budget amendment as presented.  Suggested Motion:  Imove that the Boardo ofCommissioners approve the Budget. Amendment to transfer  funds to the Debt Service Fund.    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department: FINANCE Please make thef following line-item transfers: What expense line-item is to bei increased?  Account 115980-598050 505980-571000  Line-I Item Description TRANSFER TO DEBT SERVICE FUND DEBT SERVICE PRINCIPAL AND INTEREST  Amount $1,628,535 $1,628,535  $3,257,070  Whate expense line-i item is tot be decreased? Orv what additional revenue is nowe expected?  Account 115911-571007 115911-572007 504980-403500  Line-Item Description 2018A SERIES LOBS- PRINCIPAL 2018A SERIES LOBS INTEREST TRANSFERI FROM GENERAL FUND  Amount $1,220,000 $408,535 $1,628,535  $3,257,070  Justification: Please providea ab briefjustification: fort thisl line-item transfer request.  $0  TOBUDGET FOR TRANSFER OF FUNDSI FROM GENERAL FUND TOD DEBT SERVICE FUND. BOCAPPROVED: 4.1.2024.  Authorized by Department Head Authorized by Budget Office Authorized by County Manager  Date Date Date  For Budget Use Only  Batch# # BA# Batch Date    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTERS: ATTACHMENTS:  April 1,2 2024 Building  NC State Budget Allocation - Multipurpose Agricultural Services  Samantha R. Reynolds, Finance Director  Yes  1. Budget Amendment 2. Scope of Work  SUMMARY OF REQUEST:  Staffi is requesting the Board approve the State Budget allocation for Henderson County in the amount of$1,000,000. This allocation has been made as directed by the NC General Assembly pursuant to Session Law 2023-134 (House Bill 259) for the capital costs and equipment associated with the construction ofa a multipurpose agricultural services building. Staffrequests thel Board authorize the scope ofwork and budget amendment. Staffalso requests the Board provide authorization for the County Manager to execute the forthcoming agreement on behalfof  the County.  BOARD ACTION REQUESTED:  The Board is requested to approve the attached scope of work and budget amendment. The Board is also requested to provide authorization to the County Manager to execute the  forthcoming agreement on behalfo ofthe County.  Suggested Motion:  Imove the Board approve the attached: scope ofwork and budget amendment. The Board is also requested to provide authorization to the County Manager to execute the forthcoming agreement on behalf of the County.    LINE-ITEM" TRANSFER REQUEST HENDERSON COUNTY  Department: FINANCE Please make thef following line-item transfers: Whate expense line-item ist to bei increased?  Account 405400538106.9074  Line-Item Description ARCHITECT FEES  Amount $1,000,000  $1,000,000  Whate expense line-item ist tob bec decreased? Orv what additional revenue is nowe expected?  Account 404400454029.9074  Line-Item Description STATEE BUDGET ALLOCATION  Amount $1,000,000  $1,000,000  Justification: Please provideab brief justification fort this line-item transfer request.  $0  TOE BUDGETE FOR1 THE CAPITAL COSTSA ANDE EQUIPMENT ASSOCIATED WITH THE CONSTRUCTION OFA AN MULTIPURPOSE, AGRICULTURAL SERVICES BUILDING. FUNDEDE BY STATE BUDGET ALLOCATION UNDER HB2 259: 2023 APPROPRIATIONS. ACT. GRANTI ID2 20303. BOC  APPROVED 4.1.2024.  Authorized by! Department Head Authorized by Budget Office Authorized by County Manager  Date Date Date  For Budget Use Only  Batch# # BA# BatchiDate    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS:  April 15t, 2024  Purchase of used Communications Vehicle Jimmy Brissie, Emergency Services Director  Yes  (1) Vehicle Summary (2) Budget Amendment  SUMMARY OF REQUEST:  As part ofthe radio system communications project staff have included a "Field Communications Vehicle" as a long-term project goal. This vehicle would be used to transport the County's cache of disaster communications equipment as well as serve as a facility for field communications. This vehicle would work in conjunction with other assets such as the Sheriff'sOffice Command Bus. Itv would be more mobile and able to be used in smaller areas, such as the recent search in Big Hungry. During 2023, Emergency Management secured a surplus cargo van from the Sheriff's Office for this purpose. The van, with over 200,000 miles will require extensive outfitting of cabinetry, wiring, power, heat and air conditioning. Itis estimated the upfitting will cost approximately $20,000. Staff recently located a surplus National Guard communications truck, being sold by an individual for $31,500.00. After extensive discussions between the owner and members of our Field Communications Team we feel this vehicle would be better suited for our purpose. The vehicle has considerably fewer miles (32,820) and has recently had a complete mechanical evaluation and service. Surplus funds from the fire services radio system maintenance contract renewal are available to fund the proposed purchase. Outfitting of the vehicle will be done by members oft the Field Communications Team. The existing cargo van would remain available for transporting supplies to incident scenes and other logistical Staffi is requesting the Board authorize Stafft to negotiate the purchase oft the communications vehicle for  support needs.  $31.500.00 and complete the necessary budget amendment for the transaction.  BOARD ACTION REQUESTED:  The Board is requested to approve the purchase ofa used communication vehicle for $31,500 and authorize the Emergency Services Director to execute the necessary budget amendment for the  transaction.  Suggested Motion: transaction.  Imove the Board approve the purchase ofai used communication vehicle for $31,500 and authorize the Emergency Services Director to execute the necessary budget amendment, for the    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department:  Emergency Management  Please make the following line-item transfers: What expense line-item is to bei increased?  Account 115434-598040 405400-553000-5530  Line-Item Description Transfer to Capital Projects Fund Capital Outlay-Vehicles  Amount $31,500 $31,500  $63,000 Amount $31,500 $31,500  What expense line-item is to be decreased? Or what additional revenue is now expected?  Account 40400-403500-5530 115434-539000  Line-Item Description Transfer from General Fund Contracted. Services  $63,000  Justification: Please provide a briefjustification) for this line-item transfer request.  Surplus funds from Fire Services radios systems maintenance contract reallocated to EM for the purchase ofa  used field communications vehicle. BOCapproved 4.1.24  4/1/2024 Date  Authorized by Department Head  For Budget Use Only  Batch# # BA# Batch Date  Authorized by Budget Office  Date  Authorized by County Manager  Date    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARDOFCOMMISSIONERS  MEETING DATE: SUBJECT: PRESENTER: ATTACHMENTS:  April 1,2024  Truck Purchase - Soil and Water Conservation Jonathan Wallin, Soil & Water Director  Yes:  1) Budget Amendment  SUMMARY OF REQUEST:  Staffis requesting the Board approve the attached budget amendment which appropriates funds to be used toward the purchase ofa new department vehicle (truck). Funds for the purchase of the vehicle are from the recent sale ofa piece of equipment and appropriated Soil & Water fund balance. This vehicle will be a vital addition for the staff for the following reasons:  Many out-of-county training events are held throughout the year, and a new Soil & Water vehicle would reduce requests for temporary vehicle assignments and An increasing number of projects from state funding and grant sources make sharing only one department vehicle amongst four employees al hardship Having a second department vehicle branded with the County logo would make When using motor pool vehicles, some measure of productivity is always lost in having to schedule time to pick up and return the vehicle, usually requiring two  take strain off of the motor pool  Soil & Water more professional during on-site visits staff members (which is 50% of the staff)  BOARD ACTION REQUESTED:  Staff is requesting the Board approve the purchase of a new truck for the department and the attached budget amendment to appropriates funds to be used to facilitate the purchase.  Suggested Motion:  Imove the Board approve the purchase of the requested vehicle and the attached budget  amendment toj facilitate its purchase.    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department:  Soil & Water  Please make the following line-item transfers: What expense line-item is to bei increased?  Account 115471-598040 405400-553000-5530  Line-Item Description Transfer to Capital Projects Fund Capital Outlay-Vehicles  Amount $50,085 $50,085  $100,170 Amount $50,085 $11,250 $27,312 $1,000 $1,500 $2,500 $6,523 $100,170  What expense line-item is to be decreased? Or what additional revenue is now expected?  Account 404400-403500-5530 114835-491001 114990-401008 115471-526500 115471-535200 115471-535300 115471-547300  Line-Item Description Transfer from General Fund Sale of Fixed Assets Fund Balance Approp S&W Inventory Maint & Repair-Equipment Maint & Repair-Vehicles Lease of Real Property  Justification: 04.01.24  Transfer of funds needed to facilitate purchase of additional truck to reduce hardships on staff from sharing one vehicle and reduce current strain on motor pool as outlined in the associated RBA. BOC: approved  4/1/2024 Date  Authorized by Department Head  For Budget Use Only Batch# BA# Batch Date  Authorized by Budget Office  Date  Authorized by County Manager  Date    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTERS: ATTACHMENTS:  April 1,2024  NC State Budget Allocation - Soil and Water Samantha R. Reynolds, Finance Director  Yes  1. Budget Amendment 2. NCDPS Directed Grant Agreement 3. Scope of Work 4. Subrecipient Agreement  SUMMARY OF REQUEST:  Staffi is requesting the Board approve the State Budget allocation for the Henderson County Soil and Water Department in the amount of$14,000,000. This allocation has been made as directed by the NC General Assembly pursuant to Session Law 2023-134 (House Bill 259) for stream restoration and flood resiliency projects. Staff requests the Board authorize the scope of work, budget amendment and state grant agreement. Staffalso requests the Board provide authorization for the County Manager to execute the agreement on behalf oft the County. These stream restoration and flood resiliency projects are intended to be completed via a Sub- Recipient arrangement with Resource Institute, Inc. As such, staffis requesting the Board  authorize the attached Subrecipient agreement. BOARD ACTION REQUESTED:  The Board is requested to approve the attached scope of work and budget amendment. Staffalso requests the Board authorize the attached state grant agreement and subrecipient agreement. The Board is also requested to provide authorization to the County Manager to execute the agreement  on behalfofthe County.  Suggested Motion:  Imove the Boardapprove the attached scope ofwork, budget amendment, state grant agreement and. subrecipient agreement. Imove the Board provide authorization to the County Manager to execute the agreement on behalfoft the  County.    LINE-ITEM TRANSFERI REQUEST HENDERSON COUNTY  Department: FINANCE Please make thef following line-item transfers: Whate expense line-item ist tot bei increased?  Account 405400539000.9080  Line-Item Description CONTRACTED: SERVICES  Amount $14,000,000  $14,000,000  Whate expense line-item ist tol be decreased? Orv whata additional revenue is now expected?  Account 404400454029.9080  Line-Item Description STATE BUDGET ALLOCATION  Amount $14,000,000  $14,000.000  Justification: Please provide al brief justification. fort this line-item transfer request. 2023A APPROPRIATIONS. ACT. BOCAPPROVED: 4.1.2024.  $0  TOE BUDGET FOR STREAME RESTORATION. ANDI FLOODF RESILIENCY PROJECTS FUNDED BYS STATE BUDGET ALLOCATION UNDER HB: 259:  Authorized by! Department Head Authorized by Budget Office Authorized by County Manager  Date Date Date  For Budget Use Only  Batch # BA# Batch Date