MINUTES  STATE OF NORTH CAROLINA COUNTY OF HENDERSON  BOARDOF COMMISSIONERS MONDAY,JUNE3, 2024  The Henderson County Board of Commissioners met for a regularly scheduled meeting at 5:30 p.m. in the Commissioners' Meeting Room of the Historic Courthouse on Main Street, Present for the meeting were Chairman Rebecca McCall, Commissioner William Lapsley, Commissioner Daniel Andreotta, Commissioner David Hill, County Manager John Mitchell, Assistant County Manager Amy Brantley, Attorney Russ Burrell, and Clerk to the Board Denisa  Hendersonville.  Lauffer.  Absent was Vice-Chair J. Michael Edney  Also present were: Director ofBusiness and Community Development Christopher Todd, Finance Director Samantha Reynolds, Emergency Management/Rescue Coordinator Jimmy Brissie, Budget Manager/Internal Auditor Sonya Flynn, Budget Analyst Jennifer Miranda, Health Director David Jenkins, Director of Facility Services Andrew Griffin, Assistant Finance Director Randal Cox, Planning Director Autumn Radcliff, Planner Liz Hansen, Tax Assessor Harry Rising, Social Services Director Jerrie McFalls, Deputy DirectorLorie! Home,Administrative OfficerIII Melissa Novak, M Admin II Debby Freeman, Soil and Water Conservation District Director/onservationist Director Jonathan Wallin, Library Director Trina Rushing, Recreation Director Bruce Gilliam, Park Maintenance Supervisor Jason Kilgore, Engineer Marcus Jones, SheriffLowell Griffin, Human Resources Director Karen Ensley, A/VTechnician Oscar Guerrero, Capital Projects Manager Bryan Rhodes, and PIO Kathy Finotti - videotaping. Deputies Travis  Pierce and Tracy Davis provided security. CALL TOORDER/WELCOME  Chairman McCall called the meeting to order and welcomed all in attendance.  INVOCATION Pastor Marc Reynolds with Little River Baptist Church provided the invocation. Molly Cowan, with Barnyard Bandits 4-H Club, led the Pledge of Allegiance to the American  PLEDGE OF ALLEGIANCE  Flag.  RESOLUTIONS AND RECOGNITIONS Certification of Appreciation - John Lynn years ofs service on the Animal Services Committee.  The Board of Commissioners presented John Lynn with a Certificate of Appreciation for his many After reading the Certificate of Appreciation aloud, Chairman McCall presented the certificate to  Mr. Lynn.  Approved: June 19, 2024    June 3, 2024 CLOSED SESSION  2  Commissioner Lapsley made the motion to, go into closed. session pursuant to NCGSS 143.318.11 Commissioner Lapsley made the motion to go out ofcloseds session at 5:47p.m. All voted inj favor, Chairman McCall made the motion to reconvene the meeting. All voted inj favor, and the motion  (a)(4). All voted inj favor, and the motion carried.  and the motion carried. carried.  The meeting was reconvened at 5:50 p.m. INFORMAL PUBLIC COMMENT  1. Joe Elliott shared information about North Carolina's investment in public schools. He believed the pay teachers receive inl NC was inadequate. Hes spoke about the cost ofthe voucher program. He said Henderson County schools depended on the Board of Commissioners to 2. Al Yeck spoke about the Veteran's Healing Farm and the help it provides for veterans. He said there had been an increase in the suicide rate for veterans. He urged the Board to support 3. Patricia Sheley said there was a public school emergency. She shared information she had 4. Katy Gash supported the proposed stipend for Henderson County teachers included in the HCPS Budget request. She believed teachers are: not respected, supported, appreciated, or paid like the professionals they are. She urged the Board to approve HCPS's funding request fully. 5. Chris Walters spoke about land and farm conservation. He appreciated the Board's creation of 6. Walker Houlihan spoke about the need for soccer fields inl Henderson County. 7. Bryson Reid spoke about the need for soccer fields in Henderson County. 8. Alex Ramirez urged the Board to fund HCPS' Budget Appropriation fully.  provide the support they needed. programs that are helpful to veterans.  read on Governor Cooper's website regarding the voucher program.  the Farmland Preservation task force.  DISCUSSION/ADJUSTMENT OF AGENDA  Chairman McCall made the motion to approve the agenda as presented. All voled in favor, and Chairman McCall pulled item H - MOU with NCDHHS for Social Service Programs.  the motion carried.  CONSENT AGENDA consisted of the following:  Approval of Minutes  Draft minutes were presented for Board review and approval for the following meeting:  May 6, 2024- - Regularly Scheduled Meeting May 15, 2024 - Regularly Scheduled Meeting  Motion:  Imove the Board approve the minutes of May 6, 2024, and May 15, 202+.  Approved: June 19, 2024    June 3, 2024  3  Tax Collector's Report  The report from the office ofthe Tax Collector was provided for the Board's information.  Please find outlined below collections information through May 23, 2024 for 2023 real andj personal property bills mailed on August 21, 2023. Vehicles taxes are billed monthly by NCI DMV.  Henderson CountyAnnuall Bills (Real and Personal Property):  20231 Beginning Charge: $99,218,816.55 Discoveries & Imm. Releases & Refunds: ($304,626.32) NetCharge: $99.130.318.99 Unpaid' Taxes: Amount Collected: $98,302,223.63 Net Charge: $6,728,971.94 UnpaidTaxes: Amount Collected: $6,707,812.40  Unpaid 0.84%  $216,128.76 $828,095.36  Paid 99.16%  Henderson County Registered Motor Vehicles (As Collected bv NCI DMV):  $21,159.54 Budget Ordinance  99.69%  Henderson County FY24 Budget Analvsis:  Revenue Collected $888,207.65  AdValorem: $97,695,412.00 Prior Years: $1,041,250.00 Budget Total: $98,736,662.00 Budget Ordinance Revenue Collected $20  Ad Valorem: $105,010,036.03 Prior Years: YTDI Revenue: $105,898,243.68  Millions $120  $40  $60  $50  $100  2024.065 Pending Releases & Refunds  The Assessor reviewed the pending releases and refunds and concluded that these findings were The pending release and refund requests were submitted for approval by the Henderson County  inc order. Supporting documentation is on file in the County Assessor's Office.  Board of Commissioners.  Type:  Amount: $15,179.35 $14,410.34  Total Taxes Released from the Charge Total Refunds as a result of the. Above Releases  Motion:  Imove the Board approve the Combined Release/l Refund Report as presented.  County Financial Report - April 2024  The April 2024 County Financial and Cash Balance Reports were provided for the Board'sreview The following were explanations for departmentsprograms with higher budget to actual  and approval.  percentages for the month of April:  Dues/Non-Profit Contributions - payment of4 4th quarter Board appropriations  Approved: June 19, 2024    June 3, 2024  4  Administrative Services - timing ofboard-approved expenditures Mental Health - payment of 4th quarter Board approved appropriation Juvenile Justice Programs - disbursement ofjuvenile detention fees Interfund Transfers -1 timing of board-approved transfers is due to utilizing fund balance appropriations for FY24.  Rescue Squad - payment of 4th quarter Board appropriations and timing of reimbursable  expenditures  Public Education - payment of 10of 10 annual appropriations made to the public school  system  Year to Date Net Revenues under Expenditures for the Emergency Telephone System (911) Fund Year-to-date Net Revenues under Expenditures for the Solid Waste Landfill Fund were due to expenditures incurred related to the Third Transfer Station Bay Project. Revenues associated with borrowing will be recognized upon closing of the installment financing contract in May 2024.  HENDERSONCOUNTY FINANCIALREPORT APRIL2024 GENERALFUNDI REVENUES 204.808.018 10.303.087.71 SENERALHUNDE EXP 600,656 30.781:22 829,898 197,115.00 470.511 22.977.04 823.882 58,847.42 1,442,458 113,258.19 1,127,819 51,756.39 1.344,653 89.265.15 2.133.023 151,783.77 589,000 42.072.90 1.088,083 74.319.93 728.843 45.252.47 6.367.233 458,031.18 553,002 13,584.89 153.000 9.881.81 8.548.082 327.,704.38 23,892,521 1,825,010.25 6.830.443 473,395.38 848.104 87.850.84 1,194,800 95,775.15 1,655,748 124,167.04 1.460.088 101.938.38 12.457,042 829,253.04 963,795 50,305.02 757.750 189.508.43 151,072 4.504.37 1,009,083 45,041.73 1.028.055 67,540.53 331.303 28,150.90 326,400 15,532.03 100,000 8.333.33 682.639 08.753.00 267.300 18,157.83 945.777 108,500.00 220.084 12.403.028 797.434.88  BUDGET CURRENTI MONTH YEARTODATE EUEDIERCUMEBRANEI TOTAL BUDGET CURRENT MONTH YEAR1 TODATE SUSED ENCUMBRANCES TOTAL  GeneralFund Governing Body Dues/Non-Proft Contrbutons CountyN Manager Administrative: Services Human Resources Elections Finance County Assessor Tax Colector Legal RegisterofDeeds Facilties Services Gaage CourtFaciities Information1 Technology Sherff Detention Center EmegensyMangment Fire Services Buldngs Services Wellness Clinic Emergency! Medical Services Animal Services Rescue Squad Forestry Services SolsWater Conservation Planning Code Enforcement: Services Ste Development Hertage Museum Cooperative Extension Projects! Management Economic Develcpment Agri-Business Publich Health  170,582.683.61 83.2% 482.050.38 70.90%, 799,241.08 08.31% 259,426.44 55.14% 087,583.47 83.46% 1,100,738.54 81.09% 806,914.06 76.875 1.073,884.21 79.86% 1,530,460.34 71.75%, 426,979.00 72:37% 874,081.90 80.48% 502,742.42 81.57% 3.972,162.32 62.38% 320,846.53 50.65% 102,758.95 67.16% 4,519,376.78 69.03% 18,655,943.46 78.08% 4,953,998.84 72.53% 046,788.08 78:26%, 584,335.50 48.90% 1,295,053.55 78:22% 1,170,733.60 80.13% 9.306,984.15 75.19% 639,875.35 66.39% 787,480.33 101:28% 34.357.10 22.81% 392,502.78 38.87% 754,219.56 73.44% 245,607.42 74.13%, 235,091.04 72.18% 83,333.30 83:33% 581,892.31 8231% 182,402.17 68.23% 705,058.05 74.55% 170.000.00 7724% 8.550,200.95 69.01%  170.562,683.61 3.20726 402,958.62 799,241.08 259,426.44 687,583.47 22.588.78 1,192,325.30 38.374.72 905,289.08 1.073,884.21 1.530,409.34 426,979.09 874,081.90 502.749.49 478,705.51 4.450,887.83 329,846.53 4,428.00 107,182.95 221,308.11 4,740,682.89 379,837.94 19,035,781.40 148.750.12 5.102,755.08 648,788.08 30.291.00 614,620.50 1.205,053.55 33.031.78 1.203,785.38 38.142.69 9.405,108.84 31,483.50 671,363.85 767,469.33 34,357.10 286,911.55 679,481.33 5,400.00 759,619.58 245,607.49 235,691.94 83,333.30 1.038.50 563,828.81 182,409.17 705,058.05 170,000.00 109.02741 8.758,318.38  Approved: June 19, 2024    June 3, 2024 EnvrormenalHeatn HSCC Block Grant Medical Services Autopsies Stratege Behavioral Health Mental Heakh Rurall Transportation Assist Program Social Services Juvenle. Justice Programs Veteran Services Publicl Library Recreaton Public Education Debt Service Non-Departmentl Interfund Transfers  5 1.423,159.85 663,145.75 54.200.00 156.038.32 528,612.00 167.340.39 9.400.80 16.713,618.23 258,301.72 169.877.13 163.425.85 3.392,641.98 25.634.54 2.492.002.47 39.211,333.30 13.312,997.27 2.770.574.78 11.722.493.40 2.192.074.04 162,665298.47 (2.192.074.04) 7,897,385.14 9.400.80 14.101,899.88 2.473,316.65 48.401.70 9,490.80 16,713.618.23 34.628,000.00 4.583.333.30 39.211,333.30 8,020,072.88 1.872,054.88 3.411.889.53 13,312.997.27 208,333.40 3.836,250.00 20,000.00 3.836.250.00 1,918,125.00 1,628,535.00 275.000.00 11,722,493.40 16.652.100.99 16.491.472:32 160,697.67 1.350.697.34 1080000 1.093.281.03 (10,800.00) 276,436.31 38.049.83 278.632.04 (239,683.11) 1.010.643.80 508.349.34 414,294.46 452,838.85 438.833.87 14,003.18 22.052.885:20 550.992.04 21,492,892.35 1.628.535.00 1,628,535.00 3.690.297.87 192.400.35 3,507,588.32  1.876,787 844.203 90.000 208.615 528,612 201.384 22.720.501 302.020 245.704 4.231.727 3.227,530 40.128.000 19.178.617 4.863.137 13.738.401 TOTAL 204,896,918 19,014,947.08  120.415.28 77.317.75 2.750.00 22,194.45 132,153.00 23.568.70 1.577.383.29 34.335.44 20.231-27 202.608.84 209,163.95 3.958.633.33 3.058.657.73 281,772.27 2.008.430.84 (8,711,859.37) APPROFRATOASDETAL 1.315,638.09 257.342.33 4.401.97 1,577.383.29 3.500.300 458.333 3,958.633.33 2.314.676.79 1,094.40 742,888.54 3.058,657.73 20,833.34 383,625.00 383,625.00 191,812.50 1,628,535.00 2,608,430.84 SPEC/IREVENUEFUNDS 184,848:25 207.579.75 (42,731.50) 138.047.53 71.033.24 67,909.29 4,137.17 5.227.15 (1,089.98) 8.601.08 84.213.06 (57,522.00) 63.851.19 43.638.25 20,212.94 113,787.52 113,787.52 1.628.535.00 1,628,535.00 618.300:28 47.091.99 569,277.27  1,423,150.65 75.83% 088,145.75 70.14% 54,200.00 6022% 156,038.32 52.25% 528,612.00 100.00% 187.340.30 83.10% 16.704.127.43 73.49% 258,301.72 $5.52% 189,877.13 60.14% 3.220.216.13 76.31% 2,396,367.93 74.25% 39.211,333.30 97.72% 13,312,907.27 60.42% 2,770,574.76 56.97% 11.722.483.40 $5.33% 160,473.224,43 10,089,459.18 14.182,400.08 76.5% 2,473,316.65 60.4% 48.401.70 48.4% 16.704.127.43 34,628,000 100.0% 4.583.333 83.3% 39.211,333.30 8,029,072.86 69.0% 1,872,054.88 56.8% 3,411,869.53 80.5% 13.312.997.27 208,333.40 68.1% 3.836,250.00 83.3% 20,000.00 100.0% 3,836,250.00 83.3% 1,918,125.00 83.3% 1,628,535.00 100.0% 275.000.00 100.0% 11,722.493.40 18.052,160.90 104.8% 18.401.472.32 103.8%. 160,697.67 1.350,807.34 00.0% 1.072,461.03 71.0% 287,236.31 38,049.83 11.3% 278,832.04 80.5% (239,683.11) 1,010.043.60 81.5% 508.349.34 49.1% 414,294.46 452,838.65 472% 438.833.67 45.7% 14,003.18 22.052.885.29 559.992.04 21,492,892.35 1,828.535.00 1,628,535.00 3.089.997.67 182,402.35 3,507,588.32  NetR Revenues over (under)E Exp.  BUDGET CURRENT MONTH YEAR1 TODATE %USED ENCUMBRANCES TOTAL  SOCIAL SERVICES Staff Operations Federal & State Programs GeneralA Assistance EDUCATION Schools Current/Capital Expense Blue Ridge Community College DEBT SERVICE Public Schools Blue Ridge Community College Henderson County INTERFUND TRANSFERS Capital Projects Fund Capital Reserve Fund Fire Districts Fund HCPS MRTS BRCC MRTS Debt Service Fund Solid Waste FIRE DISTRICTSFUND Revenues: Expenditures: NetF Revenues over (under)E Exp REVALVATOMRESERVE: FUND Revenues: Expenditures: NetF Revenues over (under)E Exp EMERGENCYT TELEPHONE SYSTEM (911)FUND Revenues: Expenditures: Net Revenues over (under)E Exp PUBLIC TRANSITH FUND Revenues: Expendiures: NetF Revenues over( (under)E Exp MISC. OTHER GOVERMMENTAL ACIVITIES Revenues: Expenditures: NetF Revenues over (under)E Exp ARPAFUND Revenues: Expenditures: Net Revenues over( (under)E Exp DEBTSERVICEFUND Revenues: Expenditures: NetF Revenues over (under) Exp OPIOIOFUND Revenues: Expenditures: NetF Revenues over( (under)E Exp  18,535.353 4.004.148 100.000 TOTAL 22,729,501 34,628.000 5.500.000 TOTAL 40,128.000 11,642,875 3.207.401 4.238.341 TOTAL 19,178,617 306.116 4.603,500 20,000 4.603,500 2.301,750 1,628,535 275.000 TOTAL 13,738,401.00 15,015.648 15.015.648 1.510.021 1.510.021 348.116 346.116 1.240.801 1.240.801 080.000 080.000 16,502.537 16.502.537 1.628.535 1.628.535 688.882 688.882  BUDGET CURRENT MONTH YEARI TODATE %USED ENCUMBRANCESI TOTAL  Approved: June 19,2024    June 3, 2024  6  CAPITALPROJECTS 1.828.535.00 (1,628,535.00)  BUDGET CURRENT MONTHI PROJECTTODATE KUSED ENCUMBRANCES TOTAL  EDMEMVILEELEMENTARYSCHOOL PROJECT(1702) NetF Revenues over( (under)E Exp Net Revenues over( (under) Exp SOLIDWASTE! LANDFILL FUND Revenues: Expenditures: Net Revenues over (under) Exp USTIEEACADEHYSEMER. FUND Revenues: Expenditures: Net Revenues over (under) Exp  Revenues: Expenditures: Revenues: Expendures:  28,854.138 26.854.138 60.442.694 60.442.694  27.891,962.18 103.95 28.950.829.78 1004%, 932,132.42 61.181,021.22 10125 60.940.000.37 1008%, 241,020.85  27.821,962.18 28.050.829.78 932,132.42 61,181,021.22 60.940.00037 241.020.85  HENDERSONMLLEH HIGHS SCHOOL PROJECT-213/I0I)- PROVECTCOMPLETE  ENTERPRISEFUNDS 855,030.85 847.444.41 8,495.54 7,700.01 3.611.08 4,089.53  BUDGET CURRENT MONTH YEARTODATE SUSEDE ENCUMBRANCES TOTAL  9.622.547 9.622.547 67,730 67.7309  7,562,542.47 78.0% 7.577.788.38 78.8%. (15.243.91) 08,983.58 101.8% 30.178.03 44.8% 38.804.95  7.582.542.47 08,083.58 35.972.12 33.011.46  5.614.576.65 13.192.383.03 5,614,576.65) (5.629,820.56) 5.793.49 (5.793.49)  Henderson County Cash Balance Report - April 2024  03/31/24 Beg.Cash Balance 115,751,507.45 44,209,029.24 2,903,944.59 1,859,005.13 2,378,049.07 543,270.74  04/30/24 EndingCash Balance  Debits Revenues 8,654,326.31 3,113,938.08 1,663,390.35 863,551.50 388,299.83 191,812.50 304,722.02  (Credits) Expenditures  Eund(s) General Special Revenue Capital Projects Enterprise  (18,355,664.46) $ 106,050,169.30 (430,882.03) $ 46,892,085.29 (3,567,055.68) $ 1,000,279.26 (830,796.28) $ 1,891,760.35 (578,421.88) $ 10,507,946.88 (68,880.59) $ 2,500,980.98 (323,856.05) $  HCPS-Maint.: and! Repair 10,698,068.93 BRCC-N Maint. and! Repair Custodial Total  524,136.71 169,367,358.77  1 178,342,875.15 1 15,180,040.59 $_(24.155,55697)  Total cash available as ofApril 130,2024  Motion:  Imove the Board approve the April 2024 County Financial Report and Cash  Balance Report as, presented.  Henderson County Public Schools Financial Report - April 2024 Funds Report was provided for the Board'sinformation.  The Henderson County Public Schools April 2024 Local Current Expense Fund / Other Restricted  Approved: June 19, 2024    June 3, 2024  7  HENDERSON COUNTY PUBLIC SCHOOLS LOCAL CURRENT EXPENSEOTHERI RESTRICTEDFUNDS as of April 30, 2024 FUND Budget YTD Activity  LOCAL CURRENT EXPENSE OTHER RESTRICTED  FUND Budget YTD Activity 8,000 $ 6,283 1,622,404 041,002 100.000 114.883 55,000 51,750 1,408.172 1,175,835 1,175,835 132.810 35.000 Budget YTD Combined Activity  REVENUES: 3200 State Sources 3700 FdASOWRaYGtNS 3800 OtherFederaiROTC 4100 CountyApgacgrision 4200 Local-TusonFees 4400 LocaHUnrestricted 4800 LocaiRestricted  Combined Total 6.263 041,002 114.883 32.878.000 31,378.000 51,750 007.452 35.000 Total 332.177  Prior YTO 8.000 040,305 08.589 36,005 051,740 546,001 64.308 Prior YTD 282.212 002,718 169.184 70,074 175,340 302.452 546.838 97,308 102.982 03.572 35.182  32.878.000 32.879,000 2,001,317 Budget YTD Activity 0,034,680 $ 6,150.638 $ 680,800 $ 380,400 $ 6,520.134 6.605,581 1,378,350 723,387 035,625 349,040 1.073.027 1,001,301 183.243 98.330 377.054 235.838 3,114,201 2,524.540 800.423 037,414 301,227 402.503 1,040,008 1.911.100 1.450.100 $17,412.102 $11.600.517 $2,407,624 $1,384,773 $12.065.201 $12.112.400 S 312,404 $ 242,828 $ 6,600 $ 10,040 $ 253,777 $ 236,810 183,034 150.005 110.679 93.637 108,288 85,555 1,287,752 1,065.311 0,401,300 7.000.304 425.071 350.290 7,410.000 0.769.780 2.346,702 1.071,801 123.202 65,100 2.037.057 1.008,075 120,174 100.204 415.304 350.573 781,001 571.687 $1 15,044.025 $11,507,547 s 704,004 $ 021,627 $12.219.074 $11,333,437 388 $ 388 $ 105,108 $ 132.871 $ 133.250 205.803 97.747 23.725 23.725 208,100 $ 09,135 $ 198,833 $ 156,600 $ 254,731 $ 200,270  705.000 453.820 173.327 213,020  4000 FundBalance ApprogritedTranster Froms school  TOTALI FUNDE REVENUES $35,584,317 $33,331,826 $3,495,809 $2,239,624 $35,571,451 $33,424,714  Services: 5100 Regular Instructiona! Services 5200 SpecialF Populations Services 5300 Alernative Programs and Services 5400 School Leadership: Services 5500 Co-Curricular Services 5800 SchoolBased: Support Services Total Instructional Services System- Wide Support Services: 6100 Support and Development Services 0200 SpecialP Population Support 8300 Alernative Programs 0400 Technology Suppont Services 0500 Operational Support Services 6000 Financial and Human Resource Services 6700 Accountabiity: Services 0800 Syssem-Wide Pupils Suppont Services 6000 Polcy. Leadership: and Pubic Relations Total System- Wide Support Services Ancillary Services: 7100 Community Services 7200 Nutrition Services Total Ancillary Services Non-F Programmed Charges: 8100 Payments to Other Goverments 8400 Interfund Transfers 8500 Contingency 8800 EdastoniFoundson, Total Non-F Programmed Charges Motion:  12,613 9,004 2.534.453 2.384.741 9.500 6.302 1.485.402 1.255.043 04,784 77,107 1,132.608 1,018,084  252.701 85.088 101,404 351,112 503.770 121.472 1.,871,088 $ 1.614.724 90.782 0.801  431 431 1,200 1,200 538 538 25,070 22,113  2,302,000 $ 1.871,089 500.000  08.480 90.782 36.000 0.001  5.2.80.0005 1.871.988 s 104.480 100.383 1.072.371 s 1.713.458 $35,584,317 $25,168,187 $3,495,809 $2,243,280 $27,411,467 $25,359,661  TOTAL FUNDE  Imove the Board approve the April 2024 Henderson County Public Schools  Financial Report and Cash Balance Report as presented.  Notification ofVacancies the next agenda under Nominations."  The Notification of Vacancies was provided for the Board's information. They will appear on  1. Fire and Rescue Advisory Committee- 1 vac. Position # 7- Committee Nominee  2. Mountain Area Workforce Development Board - 1 vac. Position #1- Chamber of Commerce Nominee  2024.066 Juvenile Crime Prevention Council County Plan FY2024-2025  The Henderson County Juvenile Crime Prevention Council (JCPC) approved funding for local juvenile crime prevention programs. The State ofNorth Carolina made $266,020 available for this purpose in Fiscal Year 2024-2025. Each Program is required to provide a. 30% match.  Approved: June 19, 2024    June 3, 2024  8  The programs approved by the JCPC were as follows: 1.JCPC Administrative Expenses 2. Aspire - Kids at Work 3. Aspire - Vocational Direction 4. Hendersonville Boys & Girls Club  $5,400 $68,401 $93,753 $39,600 $58,866 Total $266,020  5. Hope Rising  These Grant applications were recommended for approval to the Board of Commissioners by The Henderson County JCPC approved the 2024-2025 County Plan for Henderson County. This County Plan was recommended for approval to the Board of Commissioners by the JCPC.  Henderson County JCPC.  Motion:  Imove that the Boardapprove the. crCrecommendations for the FY24-25Amnual Plan and the distribution of the FY24-25 Juvenile Crime Prevention Program  funds.  2024.067 Memorandum of Agreement 2023-NCSU  The State ofNorth Carolina partners with Henderson County to provide services to the agricultural community through the NC Cooperative Extension. This partnership is outlined in the Memorandum of Agreement (MOA) between Henderson County and the State. The State has submitted changes to the MOA through an addendum and language modification to the MOA. Most of the changes submitted are ones that address the functions of the State to manage the NC Cooperative Extension as state employees and clarify the salary agreement between the County  and State. A summary of the changes was provided to the Board for review.  Motion:  17 move to approve the MOA and relevant addendums with the Stale of North  Carolina for the NC Cooperative Extension.  2024.068 Resolution Appointing Plat Review Officers  N.C. Gen. Stat. $47-30.2 requires that all persons appointed as plat review officers be appointed byaresolution recorded ini the Register of Deeds office. "Plat review officers" ensure that all plats to be recorded comply with the plat requirements set out in the General Statutes. This Board first adopted a plat review officer resolution on September 17, 1997, and has been revised several times since then. This resolution also sets out certain other procedures that all plat Due to staff changes, the Board needed to update the list of persons appointed as plat review officers. A proposed resolution was prepared and was provided for the Board's consideration. The proposed resolution restates all persons currently appointed as plat review officers, removes any  review officers must follow.  Approved: June 19, 2024    June 3, 2024  9  former county employees, and appoints new employees from the Planning Department and/or  Land Records. Motion:  Imove that the Board adopt the resolution for plat review officers for Henderson  County.  DEQ Water Resources Development Grant Award  The Henderson Soil and Water Conservation District requested the Board approve the Water Resources Development Grant awarded to the department for FernLeaf Charter School, Creek Campus - Cane Creek Restoration Project. The project will include stream bank stabilization, the establishment ofa riparian buffer and native vegetation, and the creation of an educational access point/outdoor learning lab. The school has also received a CCAP grant from the Division of Soil and Water in the amount of $40,000 toward this project. The amount awarded in May 2024 to the  department for this project is in the table below: NC Department of Environmental Quality, Division of Water Resources: Water Resources Development Grant  $66,000  Motion:  Imove the Board of Commissioners approve the Water Resources Development Grant for the stream restoration project at the FernleqfCharter School- - Creek  Campus.  2024 Community Waste Reduction and Recycling Grant  Staff requested the Board approve the 2024 Community Waste Reduction and Recycling Grant in the amount of $50,000. The purpose of the grant funds was for the expansion oft the Henderson County Household Hazardous Waste Program. The grant also requires a match of$15,500, which was included in the Solid Waste budget. Grant funds will be expended in FY2025.  Motion:  Imove the Board approve the 2024 Communily Waste Reduction and Recycling  Grant and authorize Stafft to execute the Contract.  2024.069 BudgetAmendment - Fire Workers Compensation Expense  The Board was requested to approve a Budget Amendment transferring $250,000 from the Fire Services Budget into the Capital Reserve Fund. The appropriation within the FY24 budget was for Worker's Compensation Insurance the County pays for the volunteer fire departments. Staff had been informed that this cost would be covered by the State for the upcoming fiscal year. Staff requested the transfer to allow these funds to still be used for the benefit oft the fire departments.  Motion:  Imove the Board approve the Budget Amendment as, presented.  Commissioner Lapsley made the motion to approve the agenda with the revision discussed. All  voled inj favor, and the motion carried.  Approved: June 19,2024    June 3, 2024  10  PUBLIC HEARINGS motion carried.  Vice-Chair McCall made the motion t0 go into the public hearing. AIl voted in favor, and the  2024.070 Public Hearing FY2024-2025 Budget with regard to the FY 2024-2025 Budget.  The Board was requested to hold the Public Hearing on the FY 2024-2025 Budget at this meeting. Following the public hearing, the Board was requested to continue discussions  Public Input  1. Katy Gash urged the Board to fully fund HCPS Budget Appropriation request. Vice-Chair McCall made the motion 10, go out oft the public hearing. All voted in favor, and the 2024.071 Public Hearing for Consideration ofl Economic Development Incentives for Chairman McCall made the motion to go into the public hearing. All voted in favor, and the Notice was given of a public hearing on the possibility of economic investment incentives for Project Score Company. The project and proposed incentives were stated in the notice for this Economic Development President Brittany Brady provided information about "Project Score"and the requested incentives. Project Score was an existing industry in Henderson County that was competing for newi investments to remain competitive ini its market sector. The company provides components that impact the food & beverage, aerospace, and automotive sectors. The investments would improve the quality ofl life, safety, and production elements across their site. Ifselected to expand in Henderson County, the company would retain its 114 employees and be in a position for future growth opportunities. The project would invest 4.5 million in personal property in 2025. Ifapproved, the county would provide the incentive over: five years for a total of$38,097.32, with  motion carried. Project Score motion carried. hearing.  the first year being $9,697.50. Public Input: There was none.  Commissioner Hill clarified that this incentive would be for retaining an existing industry Commissioner Lapsley made the motion to go out of the public hearing. All voled in favor, and Commissioner Andreotta made the motion that the Board grant the economic incentives as stated in the notice ofthis hearing. All voted inj favor, and the motion carried.  int the county. the motion carried.  Approved: June 19, 2024    June 3, 2024 DISCUSSION  11  Clear Creek Sewer Project Update  With the Board's approval ofthe design and permitting agreement with WGLA Engineering during the December 4, 2023, meeting and the approval of the discharge permit for the treatment plant last month, Will Buie from WGLA Engineering presented an update on the project, including cost  estimates and available scope options, for the Board's consideration.  Clear Creek Project History  County has been considering sewer service int the Edneyville community priort to the construction oft the new Edneyville Elementary School. Countycompleted Preliminary Engineering Report with KCI inJuly2021, Report identified numerous optionsf for providing sewer service to the area ranging in cost from $2 million (Edneyville Elementary School only) $60 million+/, Statebudget has allocated$12.7 million inf funding forthe project, County has allocated $9.3 millionin ARPA funds for the project. Finally, the County reserved $2 million in funding from the Edneyville Elementary projectf fors sewer service and the. Justice Academy has ar reserve of $0.73 InMay2024 NCDEQ MpARNOpRSANeA estewalertreatmentplntonClear: Creek.  Clear Creek Proposed Sewer System Henderson County, North Carolina  T C'UNTY HENDERSON  million.  Clear Creek Study Area  Approved: June 19, 2024    June 3, 2024  12  Clear Creek Study Area  Clear Creek Study Area  Approved: June 19, 2024    June 3, 2024  13  Clear Creek Study Area  Clear Creek Proposed Project  Approved: June 19, 2024    June 3, 2024  14  Mr. Buie noted that the red dot in the previous slide was the proposed location of the Wastewater Plant Discharge. The green lines represent gravity sewer lines. Access to all adjacent to those lines. The red line along the road included aj pumps station that would pump from Blacksmith Run's Wastewater Treatment Plant back to the collection system for treatment at the new Wastewater  Facility. Mr. Buie offered the following points about the cost.  When this was first looked at, the option the Board looked at was estimated at In2022, those costs were benchmarked against current bid costs, and the $20m estimate During the process with the State, the EAA (Engineering Alternative Analysis), the various costs of the alternatives considered for wastewater treatment disposal had to be justified. While examining those costs, they observed that wastewater treatment plant WGLA was approved to begin design in January, and since then, they have worked diligently and obtained additional information. Today, Mr. Buie believes the project will  approximately twenty million dollars in the KCI Study  was agreed tol bej pretty accurate.  costs began to grow. bea a$ $32m.  Commissioner Lapsley noted that the two years it took the state to issue the discharge permit, coupled with nationwide inflation, increased the estimated cost for this project by almost 30%. He  believed the project was in jeopardy because the county had budgeted $24m.  Mr. Buie reviewed components that had added to the costs.  Aninfluent pump station had to be added at the wastewater treatment plant at a cost ofover The state added certain stipulations and additional conditions to the permit they issued,  $im.  which added roughly a million dollars  The most significant cost was the increased cost oft the collection system  Mr. Buie clarified that the costs were estimates and not bid numbers. However, he felt it was in the county's best interest to present his best cost estimates. He said there was a $7.27 million gap in funding from the current scope to the estimated cost. He explained options to consider, such as delaying or eliminating some of the sewer collection line along HWY 64. Those could. also  become options to bid.  Approved: June 19, 2024    June 3, 2024  15  Clear Creek Estimated Costs  2021 Estimated Costs - $20 Million 2022 PER Estimate - $20.2 Million 2023 EAA Estimate - $22.5 Million Current Estimate - $32 Million* Possible Cost Reductions: $2.7 Million +/-  Elminate/delay sewer collection along US 64 -Replace gravity line to Justice Academy with pump station and force main - $1.0 Million +/- Current estimate includes required permit changes from NCDEQ and updates collection system costs  from 2021.  Clear Creek Estimated Costs  WWTP & Influent Pump Station $10,566,000 +/- 24" Gravity Interceptor - $4,000,000 +/- (6,600 Smaller Diameter Sewer (8"& 12") Cost -  LF +/-)  $2,000,000/mile +/-  Next Steps  Preliminary design is being completed now and Easement acquisition and permitting will take place 3rd Quarter 2024 - 1st Quarter 2025. Bidding and contractor selection will take place over 1st Quarter and 2nd Quarter 2025. construction scheduled for mid 2025 - end of  moving into final design.  2026.  Commissioner Lapsley said this had been a favored project ofhis for the last several years, and he has worked very hard with community members to try and make it happen. Initially, he was  Approved: June 19,2024    June 3, 2024  16  optimistic, but after three years of frustration with the state government getting a permit for the treatment plant to serve the project, he found that the project cost had increased to an estimated 32 million dollars. He said one ofthe key reasons that this project was considered was because ofthe Board's actions in getting the appropriation from the legislature and using appropriations from the Federal Government. Those were all grant funds, "No county taxpayer general funds, none of your local county taxes, not one dime, is going into this project. It'sa all grant funding." Due to the time crunch the county was now in, he said the Board must decide within thirty days ift they can raise 7.27 million dollars, cut expenses from the project, or a combination oft the two. Commissioner Lapsley asked Mr. Buie to consider eliminating portions of the green lines and Commissioner Hill requested that Staff examine financial options that could be added to the sewer's operational costs sO that the users could pay the extra borrowing costs over time while Commissioner Andreotta agreed with what his colleagues had stated. He said citizens look to the Board for the Board to bring projects like this to fruition. He was pleased that the public was now hearing some roadblocks preventing projects from moving forward. He said the county "enjoys its great bond rating and with other debts services rolling offo over the next couple of years or more. Let's look at that. He would like to see this project, as you are seeing it, salvaged and be able to, maybe in the future, it could be expanded and built upon." He said the Board had done all they Chairman McCall challenged Mr. Buie to provide an option to provide as much service as possible along Hwy 64. Aside from Edneyville Elementary, the businesses along 64 really pushed this project. An option to keep those businesses serviced as well as the Justice Academy and Camp Judaea, because those systems will fail eventually. She said Blacksmith Run was a relatively new system, sO she did not find that as necessary right now. She wanted to keep 64 alive.  putting a pump station at Camp Judaea.  keeping those rates as low as possible.  could at this point, and he would hate for the project not to move forward.  Mr. Buie summarized the direction received from the Board.  Chairman McCall's priority was service along Highway 64. those funds would impact operational and user costs.  Commissioner Hill and Commissioner Andreotta wanted to examine how borrowing Commissioner Lapsley wanted to look at the idea ofa pump station at Camp Judaea, which would eliminate the gravity lines along Henderson and Clear Creek and possibly keep the treatment plant smaller. This resembles Mrs. McCall'si idea ofe eliminating the gravity lines  along Henderson and Clear Creek.  Mr. Buie said he would begin studying those options and several other options related to phasing. In closing, Mr. Buie said he expects to present the Board with options at their. July meeting. The Board was requested to continue discussions with regard to the FY 2024-2025 Budget.  FY 2024-2 2025 Budget Ordinance  County Manager John Mitchell presented the following.  Approved: June 19,2024    June 3,2024  17  FY2025 BUDGET PROCESS May 6, 2024 - Regularly Scheduled Meeting Schedule the Public Hearing for Monday, June 3, 2024  County Manager's Recommended Budget Presented tot the Board of Commissioners  Advertise the Presentation and Publication of the Recommended Budget and June 3rd Public Hearing The Budget Publication, Workshop, and Public Hearing wiill be advertised in the Hendersonville Lghthirg on May; 8"  May: 15, 2024 - Regularly Scheduled Meeting FY25 Budget Workshop June 3, 2024- - Regularly Scheduled Meeting FY25E Budget Public Hearing FY25 Budget Adoption  FY25 BUDGET DISCUSSIONS  Henderson County Public Schools Funding amount consistent with FY24 Unfunded amount of $4,890,990 Blue Ridge Community College Unfunded Operational: = $1,994,318 Operatingi Expenses $ $1,044,546 Maintenance inl lieud ofar newf facilities building =$ $949,772 Unfunded MRTS Capital= =: $96,123  Solid Waste  Solid' Wastei is $325,682 out of balance, primarily due to mandated post-closure costs  Assistant County Manager Amy Brantley referred to the tally sheet shown (next page) and noted that the proposed budget on May 6 was $202m, with approximately $20.7m appropriated in Fund Balance. The Board went through requests from non-profits, and money was added to the proposed budget for the Boys and Girls Club, Interfaith Assistance Ministry, and several other things. The Board also added an Animal Enforcement Investigator for the Sheriff's Department. She said the Board's decision ont the. JCAR projecti reduced the proposed debt service, which would be an interest-only payment next year. The budget staff had planned a flat debt service amount. While the interest went down, they proposed that the Board put the $163,312 (shown on line 12) into the Capital Reserve Fund to help smooth the debt service on that very large (JCAR) project.  Approved: June 19,2024    June 3, 2024  18  Henderson County FY2024-2025 Budget Tally  TotalBudget Fund Balance Appropriation 202,142,366 20,742,795 20,000 202,162,366 20,762,795 20,000 202,182,366 20,782,795 12,000 202,194,366 20,794,795 20,000 202,214,366_ 20,814,795 5,000s 202,219,366 20,819,795 3,000S 202,222,366_ 20,822,795 50,000 202,272,366 20,872,795 30,000$ 202,302,366_ 20,902,795 20,000 $ 202,322,366_ 20,922,795 182,579 $ 202,504,945 21,105,374 200,000 $ 202,704,945 21,305,374 202,541,633 21,142,062 163,312_ 202,704,945 21,305,374 Other FundBalance Revenues Appropriation $181,399,571 $ 21,305,374 TaxRateE Equivalent_s 0.007  FY2024-2025 Manager's Proposed Budgeta as Presented May 6,2 2024  Following Discussions att theN May 15th Workshop  Reductions REVENUE Additions Reductions Additions 202,142,366 20,742,795  Non-P Profit- Boys& Non-P Profit- InterfaithA Assistancen Ministry! [lapsleyl Non- Profit- Mills RiveruifeE Enrichmentc Center! [Lapsleyl Non- Open ArmsCrisisP Pregnancy Center! (lapsleyl Non- Profit- BoyScoutslEdney) Mooto Court! [Edneyl TrackA AddictionN Ministries!Hilly [McCall) [McCall Sheriff- nforcementi Investigator! [Andreotta) $3,300f forl  Non-P FirstContact! |McCall) (in Detentionb budget) 12Debts Service- Changein ininteresto only payment 13CapitalReserve Fund- Increaseir transferred  163,312  Totalsf following May 15thV Workshop_s  $ 163,312 725,891 $202,704,945 $ 21,305,374  1fTRE= 2,430,987 Fund Balance Remaining $ 1,624,903  Fund Balance over1 12% $22,930,277  Brantley said that since the May 15 Budget Workshop, some other discussions and events had  taken place.  The Tax Administrator provided Staff with a new valuation number that increased the Ad The Board added $250,000 for the SRO reimbursement to the City ofHendersonville. Budget staff met with Cooperative Extension, who are state employees. The county reimburses a portion of their salaries, SO Statfrecommended the addition of $8,128. The final allocation of $19,209 in HCCBG funding was received. This was aj pass-through As of yesterday, Ms. Brantley said the proposed budget is $202,982,282, with a Fund Balance  Valorem Revenue by $197,296  grant, sO the addition ofrevenue and expenditure was shown.  appropriation of $21.3M.  TotalB Budget FundBalance Appropriation 202,704,945 21,305,374 202,704,945_ 21,108,078 250,000 202,954,945 21,358,078 8,128_ 202,963,073 21,366,206 19,209s 202,982,282 21,366,206 277,337 $202,982,282 $ 21,366,206 TaxR Rate Equivalent_ 0.006  Proposed Budgetr revisions following the May 15th Workshop  ProposedE Budget Revisions  Reductions REVENUE Additions Reductions EXPENDITURE Additions 202,704,945 $ 21,305,374  AdéitionalAdvalorem: Revenuep PHuPARvAtONSIA PaymenttoOther/ Agency. ETTICTEER perBOC5.22.24 Cooperative Salary Adjustment AdditionalHCCBG funding- FinalFY25a allocationre receiveds 5.31.24  197,296 19,209 216,505 $  AsofJune2 2,2024 $  1fTRE-$ 2,435,559 FundBalance Remaining 1,564,071  Commissioner Lapsley said the appropriation from the General Fund to Solid Waste needed to be included. He also supported two changes regarding $61,000 in PILT money. In previous years, $20,000 has been appropriated to Mills River Fire and Rescue because their fire district includes as significant amount of Pisgah Forest National Park property. He proposed $10,000 of the PILT  money to be appropriated to the Gerton Fire Department.  Approved: June 19, 2024    June 3, 2024  19  (Commissioner Andreotta's comments are verbatim per his request.) Commissioner Andreotta's comments were as follows:  "So, we do spend a lot of time on the budget, and sometimes various ones of us have a lot of questions for the department heads. We get the sheriff, we get the school system, we get the college, we get EMS. Itis drilled down very finitely. Someone mentioned inflation a bit ago. You know whose revenue is way up? Dollar General. But, initially that was because when inflation was first hitting, people went there instead of Ingles or Walmart to buy whatever they sold that was cheaper than the other stores. That has changed. Their floor traffic is way up. But the products that are being bought has shifted. It's shifted to consumables. What you might consider more daily necessary items, whatever food and beverage items they sell. Baby items, things like that. That's an interesting economic indicator to me. Ifthings keep going up, people don't have a whole lot of options beyond that to get the things they need and still save money. AndI I think one oft the most sacred things we do is, with heavy conviction and great attention to detail, steward every dollar; every digit on that screen comes from one place. We tax it out ofhomes in Henderson County. It's money you can't put in your children's education fund. It's money you can't put in your retirement fund. It's money you can't spend anywhere else in your life. It's money we taxed away from our citizens. It's that simple. We get a lot. Imean a long list of grant requests every year. They submit some pretty detailed information. And, ifyou want tol know whatIdoinr my free time, Iread itall. And I want to cover this in case, my friends who are here, many connected to the Flat Rock Playhouse, they might still like to have an evening. So here's the thing about the nonprofit organizations. Let's remember that non-profit is not an operational status; it is a tax status. Typically, when we use the term nonprofit, we mean and/or people define it as an organization that does benevolent good in the community. And most ofthem are that, to be fair. But non-profit iss simply you can legally organize and file paperwork with the feds etc, and you get a tax pass. You don't pay taxes. But believe me, you can generate, and many do, a lot of revenue. Or you couldn't; you wouldn't exist. You have to generate revenue, and you have to, air quote, profit to stay afloat or you wouldn't be there. And listen, as an advisor, ifI were talking to someone, they said, you know, If found out we could organize as a nonprofit. I would say well, go doi it. What are you waiting on? You are going to save al loto ofmoney.lImentioned this a couple ofr meetings back. When we read the purpose statements, the activities, things like that of many of these organizations, there is a good bit ofoverlap. We have several that state independent ofeach other, much the same goal of service. And listen, they all do very needed, noble work. We know that. And to be fair, they have a right to organize and pay structure however they see fit. If they own property, they don't get a tax bill. Ifyou do al little research, an organization by the name ofCharity Watch says that 75% ofevery dollar that comes into a nonprofit organization should make its way to the recipient. Whomever you're serving. Charities Review Council says that no less than 65%. So that means 25 to 35% of what that organization takes in should be taken up with salaries, administration, fundraising, whatever their expenses are. Well, I have had some concerns when I started reading some of the applications and reports of organizations that apply for some of your money. One in particular shows a revenue of $5m a year. 84% going to salaries. This is in Henderson County. Another $13m a year, with 88% going to salaries. Another one is $3.1m, with 71%going to: salaries. Now, maybe Iami not the politically expedient kind. But Iam too convicted; Idon't give that a rubber stamp and let it pass. I don't. To me, when we give out taxpayer money, that recipient, whoever it is, becomes somewhat of a quasi-county department. So, it's a an organization that we're partially funding with your money, probably most of the time we're contributing to supporting the payment oftheir staff. Some of them, admittedly, and you can look  Approved: June 19,2024    June 3, 2024  20  at their financials, operate in the red. Ithink we're the Band-Aid for some of them. Now, keep in mind, if we allocate money out like that, the taxpayer from whom we tax away money does not geta al benefit on their taxes as a contribution to that organization. You know how you go to as store, grocery store, drug store, whatever it might be, and they ask you if you'd like to give to a cause. Well, there's nothing wrong with that; you can do that, but at the end oft the year, ifthat's a multi- state chain, how much money do they collect and write a check for? And guess whose taxes it came off of? Didn't cost them a penny. I've received emails from citizens that said, hey, IK know you guys give XYZ money; I'm not really in agreement with them for whatever reason. And they want a say in where their money goes. Which they should have as much as possible. Some might argue that we have leftover money and we're picking winners and losers. That could happen. We do thorough audits. We typically pick three a year; sometimes, it's those who are receiving the most, or we're going down the list, and we audit these organizations. This county submits to an entire county audit every year. The hospital submits to an audit. We audit all ofour departments, and that's put out in front of the public, as it should be. This Board does not have a set policy, which has kind ofbothered me in the past ofhow much and how we arrive at what, ifany, grants we give out. There's no such thing as a government grant or a county grant; it's a taxpayer grant. We don't have a set policy. And often, the results are very difficult to track, right?Imean it'sal lot ofit is kind of like seed that is that is thrown out. It's hard to track what is happening. I think a good bar for us is to partner with organizations that are very efficiently run with the essential services. There are times that we as a county can partner with an outside organization to meet an essential service more efficiently than if we do it in-house; foster care is one of those. Often, I'm going to say 80%ofthet time, Idon't see our municipalities on these financialscontributing: to these organizations. Also, I think to myself, what ifI were advising these people across the table from me as to whether or not they should put their money here? There are a lot of people who make financial decisions based on what I tell them. Now, I believe there is somewhat ofa cut out here, and that's where my friends from the Flat Rock Playhouse come in. For example, in 2023, their numbers ofa$4.2m revenue-generating enterprise that isa able to file as ai nonprofit because ofyour connection to the theater school, Vagabond School of Theater, ifI said that right. Nothing wrong with that. They own $2.6m ini real estate, which they do not get a tax bill on. Their property taxes per year would be $11,263, and their fire tax, because they're in a Volunteer Fire district, would be $3,380. So that's. $14,643. 64% of their revenue goes to salaries. Many of those incomes in some of these organizations are way far and above what the young lady spoke earlier about the county workforce average, sometimes 2 % times. Again, they have a right to form and function how they wish, but everything changes for me when you want taxpayer dollars; that's the key; that's where it all changes. Ibelieve in this instance, and we got pegged, It think a couple ofus, a couple of years ago. I'm going to buy the folks at the Hendersonville Lightning a dictionary and I'm going tol highlight the word defund and I'm going to highlight the word subsidized sO they can read the two definitions because they're different. I view this as a subsidy to a revenue-generating enterprise. We're not helping organizations stay afloat for a necessary service. All of this has skyrocketed in urgency, in my mind since - not with my vote, we put the citizens of this county $150million in new debt. Which is going to equate to when it's all borrowed out and spent to about $15 million a year payment. That's $15 million a year that's not going to go anywhere else. So, I think between now and our next meeting in June. I would encourage us to look at those things carefully. Because you entrust me, not necessarily always by your preference; you entrust me with al lot of your money. We taxed it away from you and you deserve no less than attention to detail and careful management ofit. Ifwe leave more money in citizens' pockets. Guess what? That's more they have to give to any organization they want to support. So, Iwould encourage us to look closely at those things. I think that some oft these organizations maybe should look at condensing  Approved: June 19, 2024    June 3, 2024  21  and becoming one and having more effectiveness because then you're cutting 1/2 or 1/3 of the salaries you're paying tot thej positions that are duplicated. That's thel kind offiduciary responsibility Itake on a daily basis with your money. Whatever the topic. Ifit's the sheriff, ifit's the jail, ifit's the schools, whatever it might be. And I'm too convicted to pretend otherwise. Icertainly support what we've talked about thus far. Let's look at that carefully. And ifnothing else, the citizens have aright to know where their money goes and why because part of that money is mine. That's where Commissioner Hill said he agreed with Commissioner Lapsley about the Solid Waste fund and the PILT money going to the Mills River and Gerton fire departments. He believed the non-profits that receive funds from the county should provide ayearly report to the Board outlining how those Mr. Hill stated that a tenth ofa cent was $244,000. He proposed that the Board could take two or three tenths of the tax rate to return some unused funds to the taxpayers. He asked fellow Board Chairman McCall said the Recreation Department had requested a position for a custodian at the VFW Building. She said the building needs to be cared for, and the county has spent $4-5m on renovations. Mrs. McCall would like the Board to consider providing the same amount, $7,500, allocated to Pisgah Legal in last year's budget, stipulating that those funds may only be used for Mrs. McCall said she would like to examine the $290,000 for outsourcing county EMS billing to ac company in Lewisville, NC. She directed staff to provide justification that this was a valid Mrs. McCall clarified that 55% ofAd Valorem taxes and 35% ofthe County's 'sl budget are allocated tol Henderson County Public Schools. She said there was a list that the school system had asked to add on top oftheir regular budget request,i including five social workers that had been added during COVID using COVID funds. Those additional social service workers were added during a critical time when there was a need for students, bringing the total number of social workers in HCPS to fourteen. Mrs. McCall said there were current openings at Social Services, and those five positions could easily move from HCPS to the DSS and still service the schools. Ifthat were to occur, those positions could possibly be funded by the state because DSS workers' salaries are partially state- funded by 50-66%. She said certain items on the extra list of needs were state-required and questioned why they would have been on the list of extra items and not already included in the standard budget request. Mrs. McCall agreed that the 1.5%, $1.5m, increase for the teacher's supplement was needed only because the state ofNC was not providing enough pay to our teachers. Mrs. McCall said the Board of Education was tasked with using 35% of the county's budget allotted to the HCPS to meet their needs. She challenged the school board to take the money allocated to them, prioritize, and make the things happen that need tol happen. She said she would be willing to recommend the $1.5m to their budget if the funds were available. It was mentioned that the Board could consider taking funds from the County's 12% fund balance. John Mitchell recommended that budget staff work with the list of additions and determine  I'm coming from."  funds were spent.  members to consider the proposal.  their work at Safelight or for the elderly.  expense and compare it to why this function was not done in-house.  Approved: June 19, ,2024    June 3, 2024  22  whether there are options to acquire additional funds with expenditure deductions that were  currently included in the budget.  Chairman McCall said the Board expects to vote on the budget at their next meeting.  Commissioner Andreotta informed the audience that Assistant County Manager Amy Brantley would retire at the end of this month, and this would be the last budget oft the twenty-five that she  has helped prepare for Henderson County.  Broadband Taskforce  The Broadband Taskforce has reviewed the program guidance for the North Carolina Department of Information Technology (NCDIT) broadband funding program, Completing Access to Broadband (CAB), to understand the next steps for Henderson County'sp participation. NCDIT has prepared a draft Scope of Work for the County and needs confirmation of a desire to identify Priority Areas and to map where those priority areas shall be. The Broadband Taskforce has considered the need and impact of the investment to make a recommendation for where Priority Areas should be. Datasets considered in the decisioninclude 2022. ACS data for household income, density ofschool-age children, and density ofoldera adults, as well as emergency services data such as drive time to EMS stations and cell service coverage. The Taskforce determined that as every resident in our County deserves access to reliable internet, every eligible Broadband Serviceable Location (BSLs) - ofv which there are over 5,200- should be included in the Priority Areas. The Taskforce recommends splitting the county in two, approximately along Hwy 25. The east side of the county is recommended to be the first priority given its higher concentration of low-income households and school-age children, with the west side recommended as the second priority. The next steps are for Staff to submit priority area identification materials to NCDIT to complete the Scope of Work. Once the draft has been approved by both the County and NCDIT, the Scope ofWork may be posted for responses from pre-approved internet service providers.  Participating in CAB  CAB Scope of Work  Submita a County Commitment Form BOC voted toc commit $2.5Millioni inA ARPAfunds Total Project Amounti is $7,142,857 Developa a Scope ofV Workv with NCDIT Determine Priority Areas Affirm NCDIT drafto document Create Agreement  Priority Areas Recommendations from the Broadband Taskforce  3. Post Scope ofV Work tog get Proposals from Pre-Approved! Providers  Planner Lee Stevens said Staff was working with NCDIT to create the scope ofwork. She said there was an option to include priority areas in the scope of work and asked for direction as to where those areas would be. Once the scope ofwork is posted, proposals will be received from pre-approved providers who have already been processed by the state. Once the evaluation committee reviews those proposals, the selected providers will agree with the state and be reimbursed based on reaching pre-approved, agreed-upon milestones throughout the process.  Approved: June 19, 2024    June 3, 2024  23  How Far Could $7Million go?  Staff estimate that the committed funds could reach ap potential 1,600-1,750 locations. That's approximately" 13 oft the unserved locations int the County. This map: shows all CAB-eligible locations spliti into equal thirds to illustrate howt those locations are distributed, andt thei impact the project could make.  1,740BSLS 1,740BSLS 1,740BSLS 5.2KB BSLs.countywide  Everyone in our County deserves accesst to reliable internet, therefore thel Taskforce recommends thate every BSLI be included in our Scope of Work  East ofH Hwy 25: higher concentration ofs school age! kids and low- income Census blocks withouti internet, makingi it Priority 1in the SOW  West 3,375BSLS 2)  East 2,067BSLS  Areaswithu unserved broadbandlocations  Approved: June 19,2024    June 3, 2024  24  The Census Blocks with the! highestr number of school age! kids, older adults, and loweri income households were overlayed with Broadband Need- this maps shows where they overlap only. Overlap: Higho Density Older Adults, SchoolA Agek Kids& 3,375BSLS Lowerl Income! Households Overlap: HighDensityOiderA Adults &Lowerl Income Households Overlap: HighD Densitys SchoolA Age Kids& &L Lowerl IncomeH Areasv withu unserved broadbandiocations  East of Hwy 25: higher concentration ofs schoola age kids, older adults, & low- income Census blocks without internet, makingit Priority1int the SOW  West  East 2,067BSLS 1  Households  Process of Prioritization Low Income, School Agel Kids & Older Adults in CAB Eligible Areas  Overlapping Areas Only  Overlap: HighD DensityOlder Adults, SchoolA Agek Kids& Loweri Incomel Households Overlap:k HighD Densityo Older Adults8 &Lowerl Income Overlap: High Densitys School Agek Kids8 &Lowerk Income Highesto densitiesofSchoolA Agek Kids Highesto Highestd densitieso ofLow-l Households  Adults  Evaluation Criteria  Ability of the Respondentto, Perform Technical Merits of the Project Cost and Scope of the Project  Approved: June 19,2024    June 3, 2024  25  Commissioner Hill said that based on the evaluation criteria used, the East side ofthe county was Commissioner Andreotta said that as the information unfolded, the team looked for a nexus between lower-income households and households with school-aged children, two important Commissioner Lapsley asked for the schedule to complete some oft these projects. Chris Todd said the next steps were for staff to work with NCDIT to develop the scope of work to be put out on the street and get responses back. Once those are under contract, the contractors have two years to complete the project. He expected responses to be received in approximately sixty days. He Commissioner Hill made the motion to direct. staff 10 use the Broadband Taskforce 'si recommended Priority Areas to complete the Scope of Work with NCDIT. All voted in favor, and the motion  identified as the priority area, but the West side was also included.  criteria to serve.  estimated 2-1/2 years to completion.  carried.  NOMINATIONS AND APPOINTMENTS 1. Environmental Advisory Committee - 4 vacs. All voted inj favor, and the motion carried.  Commissioner Andreotta made the motion to nominate Nancy Diaz for reappointment to seat #2. Chairman McCall asked Marcus Jones to speak with the Environmental Advisory Committee members and bring back recommendations for appointment to the Board before the next meeting.  2. Henderson County Board of Equalization and Review- - 1 vac. There were no nominations, and this item was carried to the next meeting. 3. Henderson County Courthouse Corporation dba/Heritage Museum -3 vacs. Commissioner Lapsley made the motion t0 nominate Carolyn.Juslus) for reappointment to. seat #4, RobertJustus to. seat #5, andi Nancy Edwards to: seat #6. All votedi inj favor, and the motion carried. Commissioner Hill made the motion to nominate Mike Egan, for reappointment t0 seat #3 and  4. Henderson County Rail Trail Advisory Committee - 3 vacs. Richard Shelton to. seat #9. All voted inj favor, and the motion carried.  5. Historic Resources Commission - 3 vacs.  Chairman McCall made the motion to nominate Amanda Gibson for reappointment to seat #1, Knox Crowell to seat #4, and Anne Hanson to seat #7. All voted. inj favor, and the motion carried. 6. Home and Community Care Block Grant Advisory Committee - 1 vac. There were no nominations, and this item was carried to the next meeting. 7. Hospital Corporation Board of Directors/UNCH- 4 vacs.  Chairman McCall made the motion 10 nominate Greg Burnette for appointment 10 seat #5 and  Approved: June 19, 2024    June 3, 2024  26  Will Bryant to seat #8. All votedi inj favor, and the motion carried. and Hall Waddell 10. seat #7. All voted inj favor, and the motion carried. 8. Industrial Facilities and Pollution Control Financing Authority - 1 vac. There were no nominations, and this item was carried to the next meeting.  Chairman McCall made the motion to nominate Anthony McMinn for reappointment to seat #4  9. Juvenile Crime Prevention Council - 14 vaçs.  Chairman McCall made the motion to nominate Shannon Auten for reappointment t0 seat #1, Adrienne Becton-Marsh to seat #5, Angela Garner to seat #6, Libby Myers to seat #7, Kendall Fox to seat #10, Angela Wesson to seat #15, Linda Carter t0 seat #17, Richard Simpson to seat #21, Michael Absher to seat #22, and Sally Buchholz to seat #24. All voted in favor, and the  motion carried.  10. Mountain Area Workforce Development Board - 3 vacs. Sissy Rogers to seat #6. All voted inj favor, and the motion carried. 11. Nursing/Adult Care Home Community Advisory Committee - 9 vacs.  Commissioner Hill made the motion to nominate Graham Fields for reappointment tos seal #5 and  Chairman McCalli made the motion to nominate Joe Strange) for appointment to. seat #12. All voted  inj favor, and the motion carried. COMMISSIONER UPDATES  Commissioner Lapsley and Commissioner Hill had no updates to share.  Commissioner Andreotta "congratulated students and all our educators and faculty on another school year successfully completed. That means that the 90% of us who live our lives on a schedule may breathe a sigh of reliefthat there are no more yellow buses on the road. Please be careful; more kids will be out riding bikes, playing, and walking with families, sO still leave that Chairman McCall shared that she and Commissioner Lapsley had attended a TAC meeting earlier in the day, and some project prioritization had been done. She said some of the projects already scheduled to be funded when funding becomes available were voted on probably fifteen years ago. So, the projects that were submitted for consideration today probably would not be completed for Mrs. McCall said a Farmland Preservation Taskforce meeting was held last week, and the next  time and be safe. Everybody have a wonderful safe summer."  fifteen to twenty years.  meeting is scheduled for. June 10. COUNTY MANAGER'S REPORT  John Mitchell thanked Recreation Department staff for helping organize the event held on the Mr. Mitchell noted that tonight's meeting would be the last evening meeting for Ms. Brantley and DSS Director Jerrie McFalls before their respective retirements in the coming months.  courthouse square with NASCAR drivers Jimmy Johnson and Erik Jones.  Approved: June 19, 2024    June 3, 2024  27  Mrs. McFalls had been an employee ofthe county for over forty-fouryears. He thanked them Mr. Mitchell shared that he and Chairman McCall were headed to Raleigh next week to meet with legislators for NC Advocacy Day for the County Commissioners Association. Commissioner Lapsley made the motion to go into closedsession; pursuant to N.C. Gen. Stat. $143-  both for their years of dedicated service.  318.11(a)(5)(6). All voted inj favor, and the motion carried.  CLOSED SESSION  Chairman McCall made the motion to go out ofclosed session and adjourn the meeting at 8:48  p.m. AIl voted inj favor, and the motion carried.  ADJOURN  0 y  Mh Denisa  Glimu  A. Lauffer, Clerk tothe Board  Rebecca McCall, Chairman  Approved: June 19,2024    During the June 3, 2024, regular meeting, the Board enacted the following:  2024.065 2024.066 2024.067 2024.068 2024.069 2024.070 2024.071  Pending Releases and Refunds  Juvenile Crime Prevention Council County Plan FY2024-2025  Memorandum of Agreement 2023- -NCSU Resolution Appointing Plat Review Officers  BudgetAmendment - Fire Workers Compensation Expense  Public Hearing - FY2024-2025 Budget  Public Hearing for Consideration of Economic Development Incentives for  Project Score    Henderson County Board of Commissioners  1Historic Courthouse Square e Suite 1. Hendersonville, NC28792 Phone (828) 697-4808 . Fax (828) 692-9855 . wemdepomcunyncgpnw  Rebecca K. McCall Chairman J.Michael Edney Vice-Chairman  William G. Lapsley Daniel).Andreotta David H. Hill  June 3, 2024  Harry Rising, Assessor Henderson County Assessor's Office 200N. Grove Street, Suite 102 Hendersonville, NC 28792 Dear Mr. Rising:  Attached, please find tax release requests in the amount of$15,179.35 and tax refund requests in the amount of$14,410.34 reviewed at the Henderson County Board of Commissioners' Meeting  on Monday,June: 3,2024. All Releases and refunds were approved.  Sincerely,  Ru Rébecca McCall, Chairman  Henderson County Board of Commissioners  RM/dal enclosures    88 of  88888838 8888899    888  888 888 069 S8  M        NC STATE  EXTENSION  Vemorandum of Agreement  Between  The Board of County Commissioners  Henderson County  And  North Carolina State University  (N0040380.1)    Preamble  North Carolina State Extension (NC State Extension) was established as a part of the College of Agriculture and Life Sciences of North Carolina State University (NCSU)b by federal and state legislation for the specific purpose of 'extending" the educational services of the University to the people of the state, on subjects related to agriculture and natural resources, family and consumer sciences, 4-H youth development, and community and rural development. The laws creating the Cooperative Extension Service were specifically designed to assure that the findings ofresearch in these areasa are Under the Federal Appropriations Act of 1972, funds were provided to the 1862 land-grant universities (including NCSU) to enhance the extension outreach of the 1890 universities, which included North Carolina A&TS State University (NCA&T). The Food and Agriculture Act of 1977 further stipulated that these funds be appropriated directly to the 1890 institutions, and formalized the North Carolina Cooperative Extension Program as an official part of the School of Agriculture and Environmental North Carolina Cooperative Extension (Cooperative Extension) provides the opportunity for North Carolina State Extension and North Carolina A &T Extension to work together to better serve the people of the State through the delivery of locally relevant programs, education and expertise. The legislation further provided for a cooperative relationship among three levels of government - federal, state, and county - to ensure that the needs of all three leveis are addressed. The primary purpose of Cooperative Extension is to provide the people of North Carolina with the most current and relevant unbiased research-based information - particularly that which is related to strengthening the economy through profitable, sustainable and safe food, forest and green industry systems; protecting the environment and natural resources; and empowering youth and families to lead healthier lives and become community leaders. These purposes are furthered by Cooperative Extension employees who are charged with carrying out the extension education programs of the universities and the U.S. Cooperative Extension has sufficient flexibility to permit attention to the special problems, needs, and interests of the citizens and leadership in each county. Therefore, the programmatic, personnel, and funding complement reflects the unique needs ofeach county. County Advisory Councils are consulted on a regular basis to assist in prioritizing the county educational program content. Program clientele or recipients ofservices include individuals, families, communities, municipalities, agricultural and seafood processing and marketing firms, other businesses and certain organizations. These services are To assure that educational programs offered by Cooperative Extension meet the needs of the local clientele, it is important that both elected and appointed decision makers at each level of government understand their respective responsibilities and relationships in conducting and funding this work. To this end, this Memorandum of Agreement will detail the individual relationships and mutually agreed- upon responsibilties of NCSU and each county or tribal community that signs this Memorandum of  communicated to the people of the State.  Sciences at NCA&T.  Department of Agriculture.  delivered to adults and youth in both urban and rural settings.  Agreement. (N00403801 1  2    Partl I.  NC State Extension will:  1. Establish minimum requirements and qualifications for employment in Cooperative Extension  work.  2. Receive and examine applications for employment.  3. Interview and screen applicants to determine their qualifications and availability.  4. Consult with the Board of County Commissioners, or the County Manager as designee, regarding qualified applicants for appointment to vacant or new Cooperative Extension positions. 5. Consult with the Board of County Commissioners, or the County Manager as designee, regarding the salaries and salary splits of all Cooperative Extension employees, including but not limited to County Extension Directors, Extension Agents, and County Operations Support 6. Prepare and submit an annual budget to the Board of County Commissioners, or the County Manager as designee, for securing the county's share of funds for salaries and operating 7. Provide funds for official travel necessary to conduct Cooperative Extension work and postage funds, to the extent that funds are available, and for purposes authorized by state and federal 8. Accept responsibility and provide the leadership for administration and supervision of Cooperative Extension programs and personnel, including compliance with affirmative action and equal employment opportunity requirements. NC State will investigate all cases of discrimination, harassment, or retaliation following applicable NC State policies. 9. Investigate and manage all employee relations issues related to NC State employees housed in local offices. We will work collaboratively with local county government and NC A&T University  Staff (COSS).  expenses each based on the state fiscal year.  policies.  when an issue impacts their employees.  10.Develop and administer a personnel management plan that will provide the annual review of each employee's performance, counseling for job improvement where needed, and periodic 11.Provide a staff of specialists to train agents in current technology and other changes affecting agriculture and natural resources, family and consumer sciences, 4-Hand youth, and community and rural development, and to otherwise assist them in conducting work in these areas.  county program reviews.  3    12.Provide Cooperative Extension professionals with training programs as needed to maintain 13.Seek regular input from the County and maintain a County Advisory Leadership System to ensure that county Cooperative Extension programs are based on the particular needs of people 14.Prepare and submit a "Report to the People" to the Board of Commissioners, or the County Manager as designee, at least annually, informing the Board or Manager of Cooperative  effective program delivery.  int their respective county.  Extension programs and work accomplished.  Part II.  The Board of County Commissioners will:  1. Provide the County's share of salaries and benefits for Cooperative Extension personnel. 2. Comply with North Carolina's Workers Compensation Act, N.C. General Statute S 97-2(2). 3. Provide offices, equipment, utilities, telephones, office supplies, instructional materials and other items needed for efficient operation of the County Extension Center and its programs; and 4. Review and consider the annual budget request from NCSU, and take appropriate action by July 5. Provide regular input to the District and County Extension Directors on the particular needs of people in their respective county to help ensure that county Cooperative Extension programs  comply with the accessibility provisions of the Americans with Disabilities Act.  1ofeach fiscal year.  are based on specific needs and meet county programming plans.  Partl III.  NC State Extension and the Board of County Commissioners mutually agree: 1. That all county Cooperative Extension employment appointments and separations will be made ino consultation between NCSU and the Board of County Commissioners, or the County Manager as designee, and that no official action related to such appointments or separations willl be taken by either party regarding appointment or separation prior to discussion of the matter with the 2. That the Board of County Commissioners and NCSU shall each be responsible for compliance 3. To cooperate in implementing affirmative action and equal employment opportunity plans of  other party.  with applicable laws and regulations relating to their respective operations.  NCSU. IN0040380 1i  4    4. The parties will work together to maintain an environment of high-quality cooperation and services. At the request of any party, a meeting or conference will promptly be held between the Parties' representatives to resolve any problems or develop any improvements. 5. That the policies established by the State of North Carolina under N.C. General Statute $126 and followed by the UNC System for SHRA employees be used in the granting and administration of leave related to the earning rates, transfer policies, payout computation and timing, and administration of vacation, sick, civil, community involvement, military, Family and Medical Leave, Family illness Leave, leaves of absence, and other approved leave programs 6. That Cooperative Extension employees will follow county policies relative to office hours, office closings for inclement weather, and holidays, and for the management and use of county  for Cooperative Extension personnel.  property.  7. That personnel procedures are as follows:  (a) Establishing Accounts to Operationalize the Payroll Process.  i. To operationalize the payroll arrangement, NCSU will establish a Trust Fund Account fori the County at NCSU that will serve as the vehicle for the transfer ofi funds from the County to NCSU for use in paying the county's agreed-upon share of salary and ii. Procedure for Providing Funds to the Account. A State Treasurer's Electronic Payment System (STEPS) form will be completed and the original submitted to the Assistant Extension Director of HR and Operational Strategy via the appropriate District Extension Director. The County Finance Officer, or the designated County representative, will receive notification from the NCSU College of Agriculture and Life Sciences HR Office prior to the University's payroll date, generally the last working day ofeach month, advising the amount due for the current payroll. Within 5 business days following the payday, the respective University will draft against the County's iii. Administration oft the Account. The trust account willl be maintained in accordance with the respective NCSU accounting policies and procedures. The trust account will be audited and reconciled by the NCSU College of Agriculture and Life Sciences Business Office to ensure the month-end account balance remains zero.  benefits for Cooperative Extension personnel.  established trust account in the amount communicated.  (b) Employee Benefits.  i. Retirement Benefits. All Extension Personnel will participate solely in either the North Carolina Teachers and State Employees Retirement System (TSERS) and accompanying North Carolina Disability Income Plan, or the Optional Retirement Plan, based on eligibility criteria established by the State. They will be eligible solely for respective NCSU employee benefits for which they qualify based on their appointment and FTE, and former federal appointees will maintain federal benefits, the employer-  paid parts of which will be paid for solely by NCSU.  1N0040380 15  5    (c) Taxes and Fringe Benefits.  The County willl be responsible for providing their proportional share off fringe benefits for all Cooperative Extension personnel, including but not limited to the following: 1. Employer contributions to all applicable Federal and State taxes.  2. Employer contribution to TSERS per N.C. General Statute $135, or to ORP per 3. Employer contribution to the Health Insurance matching charges per N.C.  N.C. General Statute $135-5.1. General Statute $135.  (d) Workers' Compensation will be administered pursuant to N.C. General Statute $97-2(2). The Countywilprovide full and direct coverage fori those employees subject to the County workers' compensation insurance within the county insurance program. Employees for whom the County will maintain workers' compensation coverage are the following: 1. All administrative and any other positions designated as County Operations  Support Staff (COSS); and  a. All Program Assistants/Associales who are not funded by directly allocated federal funds such as EFNEP, or Program Assistants/Associates who are paid in part by EFNEP funds but which account for less than 50% funding. b. NCSU will provide full and direct coverage for their respective Cooperative Extension employees subject to NCSU's workers' compensation insurance. Cooperative Extension employees for whom NCSU will maintain workers' compensation coverage are the AII County Extension Directors and Extension Agents; and ii. All Program Assistants or Associates who are funded by directly allocated federal funds such as EFNEP, or Programs Assistants orA Associates who are paid in part by EFNEP funds at equal to  following:  orr more than 50% funding.  (e) Employee Separation  1. NCSU will process severance pay for reductions-in-force (RIFs) as delineated in the COSS Employee Handbook for County Operations Support Staff 2. Upon an employee's: separation, the County will pay out its proportional share ofannualvacation leave, up to a maximum of 240 hours per the OSHR and/or UNC System guidelines, and any applicable bonus leave balance.  (COSS).  IN0040380 11  6    3. The County will pay its proportional share of state longevity for COSS employees upon an employee's service anniversary date. 4. The County will pay out its proportional share of any accrued "extra" time (hour-for-hour) or overtime (1.5 hour-for-hour) to Cooperative Extension employees that are subject to Fair Labor Standards Act or the North Carolina Wage and Hour Act upon an employee's earning anniversary date or as due  to the employee at the time of separation.  (D) Optional County-paid Salary Increases or Bonuses to Cooperative Extension Personnel. At their discretion, Counties may award additional permanent salary increases or one- time pay awards ("bonuses") to Cooperative Extension personnel. Ifsuch salary increases or bonuses are proposed by the County under the 'non-lock-in" payroll arrangement, they must be communicated to the appropriate District Extension Director's office no later than the first day of any month in which the proposed increase or bonus is to be applied. Increases must be entered in the current fiscal year.  (g). Lock-In Provision  This section describes the preferred arrangement to support the salary agreement between the County and NCSU for Extension personnel. All counties will participate in the Lock-In provision unless designated on an Opt-Out Addendum the arrangement as  Non Lock-In.  1. SalaryAdustments for Extension Employees under the Lock-In Provision. The full compensation plan for university employees as approved by the General Assembly and implemented by the Office of the President, University of North Carolina System, will serve as the basis for all compensation adjustments and both the County and NCSU will adhere to the plan's effective dates and implementation instructions. Cooperative Extension personnel receiving salary from grant funds will be governed by the terms and conditions oft the applicable grant within the scope and applicability of NCSU personnel policies governing grants. These compensation components include, but are not limited to:  Across-the-board adjustments, Cost-of-living adjustments (COLA), Merit adjustments, Bonuses (in any form conveyed), and  Promotion, classification, market, or equity adjustments.  Salary and Benefits. Salaries and benefits, as delineated above in 7(a-e), will be split according to the hiring agreement and will be detailed on an attached addendum. As both parties may. provide increases, these percentages will  change slightly from the original hire percentage.  (NO040380 1  7    Addendum to the Memorandum of Agreement Change to Payroll Arrangement for Henderson County  Under a Lock-in agreement with NC Cooperative Extension, counties agree to fund salary adjustments, increases and bonuses and promotions earned according to the current percentage of employee salaries. Counties that are not lock-in are encouraged to fund state increases, bonus and promotions earned. In both scenarios, counties may include Extension employees in any county increases, longevity or raises at any time.  Non Lock-In Provisions oft the Cooperative Arrangement the following provisions, guidelines, and procedures.  Enacting the Non Lock-in Provision. By signing this addendum, the County and NCSU shall adhere to 1. The county agrees to all provisions, guidelines, and procedures of the existing MOA with the 2. Salary Adjustments for Extension Employees under the Non Lock-In Provision. The full compensation plan for university employees as approved by the General Assembly and implemented by the Office of the President, University of North Carolina System, will serve as the basis for all compensation adjustments for NCSU. The County may match the salary adjustments on their percentage of the employee salary. Cooperative Extension personnel receiving salary from grant funds will be governed by the terms and conditions of the applicable grant within the scope and applicability of NCSU personnel policies governing grants. These  exception of item 7(g) the Lock-in Provision.  compensation components include, but are not limited to:  Across-the-Doard adjustments, Cost-of-living adjustments (COLA), Merit adjustments, Bonuses (in any form conveyed), and  Promotion, classification, market, or equity adjustments.  Salary and Benefits. Salaries and benefits, as delineated above in 7(a-e), will be split according to the hiring agreement and will be detailed on an attached addendum. As both parties may provide increases, these percentages will change slightly from the original hire  percentage.  Change from Lock-In Provision to Non Lock-in (formerly known as Send In)  The above named county wishes to change its payroll agreement with North Carolina Cooperative Extension,  as initially approved on  to non Lock-in.  Signatures of the persons below authorize execution of this document, effective party no less than one-hundred twenty (120) days prior to the desired termination date.  (date), and  continuing year-to-year, unless otherwise terminated in writing by either party under notification to the other  Chairperson or Designee Board of County Commissioners Signature: Aikes MSkE  Date: 6-3-2029  Director, North Carolina Cooperative Extension Service, NC State University or Designee  Signature:  Date:    NC STATE EXTENSION Henderson County  Addendum to Memorandum of Agreement  This addendum documents the current salary percentages provided by the County and by NCSU.  Salary Percentages for Henderson County as of November 12, 2023..  Salary Percentage NCSU 44.7 51.1 25 25 15.1 1 25.1 50.3 0 50 33 40 34  Position Title  Salary Percentage County 55.3 48.9 75 75 84.9 99 74.9 20.3 100 50 67 60 66  County Extension Director- Horticulture Agent - 4-H Youth Development Support Specialist Administrative Assistant Agent - Vegetable/Small Fruit Production Area Agent - Agrbusiness/Farmer Health and Safety Agent - Commercial and Consumer Horticulture Area Agent - Livestock/Forage Crops (shared with Buncombe Co.) Program Assistant Agriculture Program Assistant EFNEP Agent - Family and Consumer Sciences Admininstrative Director - Bullington Gardens Program Assistant - 4-H Youth Development    Education Coordinator - Bullington  100  0  Gardens  County Ag Add-On =. .5  Any position added to this county's staff of Extension Personnel: through mutual agreement between the County and NCSU. subsequent to the effective date oft this modification will have its funding splits documented in correspondence  between this County and NCSU and will become part of this Agreement.    NC STATE EXTENSION Henderson County  Addendum to Memorandum of Agreement  This addendum documents the current salary percentages provided by the County and by NCSU.  Salary Percentages for Henderson County as of November 12, 2023..  Salary Percentage NCSU 44.7 51.1 25 25 15.1 1 25.1 50.3 0 50 33 40 34  Position Title  Salary Percentage County 55.3 48.9 75 75 84.9 99 74.9 20.3 100 50 67 60 66  County Extension Director Horticulture Agent - 4-H Youth Development Support Specialist Administrative Assistant Agent - Vegetable/Smal. Fruit Production Area Agent - Agrbusiness/armer Health and Safety Agent - Commercial and Consumer Horticulture Area Agent - Livestock/Forage Crops (shared with Buncombe Co.) Program. Assistant Agriculture Program Assistant - EFNEP Agent - Family and Consumer Sciences Admininstrative Director - Bullington Gardens Program Assistant - 4-H Youth Development    Education Coordinator - Bullington  100  ,  Gardens  County Ag Add-On=. .5  Any position added to this county's staff of Extension Personnel through mutual agreement between the County and NCSU. subsequent to the effective date oft this modification will have its funding splits documented in correspondence  between this County and NCSU and willl become part of this Agreement.    2. County Increases in the Lock-In Provision  The County may elect to include NCSU employees in County increases, bonuses, etc. at any time. See 7(f) for more information on submitting county increases. Lock-In Provision indicates that all State adjustments will be honored and automatically drafted, but the County is not limited to just the State increases in  this agreement.  Part/V.  DURATION, AMENDMENT, AND TERMINATION  The parties will conduct a periodic review of this collaboration and responsibilities to determine and evaluate whether the parties are achieving the goals and accomplishing the responsibilities activities herein. No amendment of the terms oft this Agreement will be effective unless made in writing and Signatures of the persons below authorize execution of this document, effective as of July 1,2023, and continuing year-to-year, unless otherwise terminated in writing by either party under written notification to the other party no less than one-hundred twenty (120) days prior to the proposed termination date. Termination of this Memorandum of Agreement shall have the effect of  signed by each Party's authorized signatory.  terminating the Cooperative Extension activities and programs in the County.  Signature: GsenzheL  Date: 6-3-2029  Chairperson or Designee Board of County Commissioners  Henderson County Signature: Director  Date:  North Carolina Cooperative Extension North Carolina State University  Signature: Dean  Date:  College of Agriculture and Life Sciences North Carolina State University  Addendum Attached Executed  (N0040380.1 15  8    RESOLUTION. APPOINTINGI PLATI REVIEW OFFICERS  WHEREAS, pursuantt tol N.C. Gen. Stat. $47-30.2the! Henderson County Board ofCommissionershast fromt timet to times sinces September 17, 1997, adoptedr resolutions appointing oneo or morer named persons experiencedi inr mapping orl landr records management asR Review Officers, witht thes same WHEREAS, the Henderson County boardofCommisiones: desirest toupdate, revisea andr restate thep personsr named: as Review Officers; WHEREAS, pursuantt tol NCGS4 47-30.2, saidr revisionr mustb ber madet byr resolutions ofthe! Boardo ofCommissioners withs saidr resolution being NOW THEREFORE, BEI ITI RESOLVEDbyt thek Henderson County Board ofCommissioners asf follows: Thatt thef following personsa are experiencedi inn mapping and'or landrecordsr management, andp pursuantt tol NCGS4 47-30:2,h haveb been anda are  being recordedi int the Office ofthe Registero ofDeeds for Henderson County; recordedint the Officed ofthel Register ofDeeds fork Henderson County; hereby appointed: as Review Officersi in Henderson County: Miriam Benavides Jannal Bianculli Pamela Carver Mathew Champion Elizabethl Hanson Kevin Hensley Carlos Martinez  Austin! Parks Autumn) Radcliff Katherine Schelp Jennifer Scott Nita Shelton Lees Stevens Nick Taborsak  That thea abover named persons, asF Review Officers, shallcomply witha alls statutory requirements ands shall followa allp procedures, statutorily prescribeda anda as prescribedNiC. Gen. Stat. $47-30.2a andthat Resolutiona adopteds September 17,1997; Thatt thea abovel listo ofReview Officers isac complete andi inclusivel list ofReview Ofticers for Henderson County. This list replacesp previous listso ofreview officersi inthe Resolutionsr madei in September 1997, May 2007, June2 2007, April2 20, 2011, September 19, 2012, February 3, 2014, July 16,2 2014, October2 21,2015, June5 5,2017, March21, 2018, Mayl 16, 2018, December 3, 2018, Aprill 1,2019, January 6, 2020, June 7,2021, December6 6, 2021, Augustl 17,2 2022, andA August7 7, 2023. Former Review Officersr notli listeda abovea arenol longer permittedtobe Thatt the Resolution adopteds September 17, 1997v wille continue ine effecte excepta asn modifiedbyt thisF Resolution. Thatt thisF Resolutions shallb ber recordedi inthe PfiegpfheR Registero ofDeedsf fork Henderson County ass soona aspracticable afterit its adoption.  Review Officersi in Henderson County. THIS the3 3"day. ofJ June 2024  / :  HÉSDERSON COUNTYI BOARD OFC COMMISSIONERS MAAAZGER  : ARPORA  MCCALL,CHAIR  STATEOF NORTHCAROLINA COUNTYOFI MENDERSONCOUNTY  ES  JoAnnel MarlinHinson aNotary Publicf fors said County ands State, dohereby certifyt thatl Denisal Lauffer personally  appearedb before met this day anda acknowledged thats shei isthe Clerk foru the BordofCommisioners Witnessn myh handa ando officials seal,t thist 5lh_otune 2024. Expires Maya3,a00e  (Officials Seal) Commission! My  Publie  Shapariniaa  JOANNE MARTIN HINSON Notary Public, North Carolina Henderson County My Commission Expires May/23,2028    REQUEST FOR BOARD ACTION HENDERSON COUNTY BOARD OF COMMISSIONERS  MEETING DATE: SUBJECT: PRESENTERS: ATTACHMENTS:  June 3, 2024  Budget Amendment = Fire Services/Capital Reserve Fund Jimmy Brissie - Emergency Services Director  Yes  1. Budget Amendment  SUMMARY OF REQUEST:  The Board is requested to approve a Budget Amendment transferring $250,000 from the Fire Services Budget into the Capital Reserve Fund. The appropriation within the FY24 budget was for Worker's Compensation Insurance the County pays for the volunteer fire departments. Staff have been informed that this cost will be covered by the State for the upcoming fiscal year. Staff requests this transfer to allow these funds to still be used for the benefit oft the fire  departments.  BOARD ACTION REQUESTED:  The Board is requested to approve the attached Budget Amendment as presented.  Suggested Motion: Amendment as presented.  Imove the Board approve the attached Budget    LINE-ITEM TRANSFER REQUEST HENDERSON COUNTY  Department: FIRE SERVICES/CAPITAL RESERVE FUND Pleaser make thef following line-i item transfers: What expensel line-item ist to bei increased?  Account 115980-598021 215400555000  Line-Item Description TRANSFER TO CAPITAL RESERVE FUND CAPITAL OUTLAY- BLDGS ANDI IMPROVEMENT  Amount $250,000 $250,000  $500,000  What expense line-item ist to be decreased? Orwhat additional revenue is now expected?  Account 115434-518600 214400-403500  Line-Item Description WORKERS COMPENSATION TRANSFER! FROM GENERAL FUND  Amount $250,000 $250,000  $500,000  Justification: Please providea a brief) justificationi fort this line-item transfer request.  $0  TOTRANSFERI FUNDING FOR1 THE BENEFIT OF VOLUNTEERI FIRE DEPARTMENTS. APPROVED! BY THE BOARD. JUNE3,2024.  Authorized by Department Head Authorized! by Budget Office Authorized by County Manager  Date Date Date  For Budget Use Only  Batch! # BA# Batch! Date