MINUTES OF THEJULY23. 2024 CITY COUNCIL REGULAR MEETING  A REGULARI meeting oft the Hopewell City Council was held on Tuesday July  231d, 2024 at 6:30 p.m.  PRESENT:  John B. Partin, Mayor Jasmine Gore, Vice Mayor Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Virtual)  Motion by Councilor Denton and seconded by Councilor Pelham to appoint Kelly Pratt to the architecture review board Robert Sergeant to the board of] Building Code and Fire Prevention Code Appeal and Matthew Melon to the Dock  commission ROLL CALL  Mayor Partin- Vice Mayor Gore - Councilor Pelham - Councilor Denton Councilor Holloway Councilor Joyner - Motion Passes 7-0 Reconvene Open Meeting  Yes Yes Yes Yes Yes (Virtual) Yes  CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (I) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in closed  meeting.  WS-1-Conditional Use Permit for3 3104St. Charles- Chris Ward, Director of  Development    Beginning with ai request to construct a single-family dwelling on ai non-conforming lot, Mr. Chris Ward explained how the applicant is MMS Rental Group LLC this particular property is located in ward five. Itis a vacant lot without a structure on it in with the minimum lot size is 75ft wide and 10,000 square ft for single family dwelling this particular parcel is only 60 ft wide and ai total of 8,700 square ft. Mr. Chris Ward informed the council that the statfrecommends approval oft the CMP request. Mr. Ward explained the new structure details to the council and the planning commission agreed to all but the third option. Adding that a driveway of asphalt or concrete will be installed. Councilor Pelham asked, when would the driveway be taken care of?" Councilor Denton made a request to have city manager Dr. Concetta Manker to "implement a process to make sure that when the lots are for sale that all taxes, expenses, liens be taken care of." City Manager Manker asked Mr. Ward "Is there aj process in place?" Mr. Chris Ward proceeded toi illuminate various processes such how the city incurs the cost whether iti is a demolition, etcetera and the owner has 30 days to pay those funds. Mr. Ward stated how the actual sale of this property has not occurred and the at the end of sale will liens and back taxes are settled. Th council was stern to be sure that the city received those funds back from the WS-1-Conditional Use Permit for 3421 Oaklawn - Mr. Chris Ward, Director of Mr. Chris Ward announced a conditional use permit request to allow single family dwelling use in the B4 District also identified as 3421 Oaklawn Boulevard the applicant for this property is River City Ventures LLC and the property itselfis located in Ward 7- and single-family dwelling use is allowed. The property has been renovated, per Chris Ward. The property has been vacant for over two years and now: requires a CUP. The property is now against city code. The applicant meets the requirements and can gain approval under two requirements. One, applicant will complete and administer a resub division. Next, the applicant will address the and improve the  owner. Development  gravel driveway with new dressing.  REGULAR MEETING  Mayor Partin calls the regularn meeting to order and asks for attendance roll call.  ROLL CALL  Mayor Partin- Vice Mayor Gore - Councilor Joyner - Councilor Harris - Councilor Denton - Councilor Pelham Councilor Holloway  Yes Yes Yes Yes Yes Yes Yes (Virtual)  Prayer by Pastor Collier, followed by the Pledge of Allegiance to the Flag ofthe United States  of America led by Councilor Pelham    Councilor Denton makes a motion to adopt the regular meeting agenda, Councilor Pelham  seconds the motion. ROLL CALL  Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham Councilor Holloway Councilor Joyner - Motion Passes 7-0  Yes Yes Yes Yes Yes Yes (Virtual) Yes  Councilor Denton makes a motion to adopt the consent agenda, Councilor Pelham seconds  the motion. ROLL CALL  Councilor Harris- Mayor Partin- Vice Mayor Gore - Councilor Denton - Councilor Pelham Councilor Holloway Councilor Joyner -  Yes Yes Yes Yes Yes Yes (Virtual) Yes  Motion Passes 7-0  INFORMATION/PRESENTATIONS  "Safe Streets" by Marshal Hartless Marshal Hartless introduces Larry Marcus to council concerning Safe Streets Mr. Larry Marcus went into clarify his presentation with how iti is an outreach and enforcement attempt for the community. This insight was explained from a federal and progressive city perspective. Mr. Marcus and team are. looking to make aware and improve areas of vulnerability for walkers and travelers. Mr. Marcus also emphasized his agenda to work with local police on the high-risk areas and to review that data. Councilman Harris expounded upon the dangers ofl having the tractor trailers on route 10 near. his residence and wanted to know aj process to what could be done to alleyiate such traffic. Vice Mayor Gore expressed her concern  ofwhere did' "Safe Streets" fit into the process ofthe community.    "Guys with Ties" by Sha'rah Fuller - Sha'rah Fuller explains to the council the functionality of"Guys with Ties."Ms. Fuller spoke about here concern, process and results of the young men and how they excelled all year and how the young men tackled every task with zero: failure. Ms. Fuller also spoke to the violence within Hopewell and what should and needs tol be addressed. The mayor and council then had all guys with ties present to approach and receive their letter of  recognitions and take photos.  COMMUNICATIONS FROM CITIZENS  Richard Commander ofthe Hopewell Food Pantry/Clothing Place enlightened the room and council ofthe 20,000 plus residents that were served within the last fiscal year. Mr. Commander shared how the pantry raised $130,000 on food for the residents. Also, Mr. Commander described what took place with the "Shepherd's Place" now being called the "Clothing Place"  which takes in $3-$4,000 in sales ai month.  Councilor Pelham makes ai motion for Mr. Commander to complete his presentation, Councilor  Joyner seconds the motion. ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Yes  Motion Passes 6-0  Mr. Commander wrapped up his statements by saying how The Clothing Place has scaled up 50% since new management and has partnered with the Social Services to. help clothe citizens if PH-1-N Modification to Development Standards for 5105 Oaklawn Blvd = Chris Ward, Mr. Ward opened with a petition to. have ai modification for a freestanding (sign) added to the new' "Cookout" building. There will be a two-way opening and the builder would like the council's consent. Mr. Ward went on to remind the council that the city's ordinance only allows one sign, but the council has approved a second sign in the past. Councilor Pelham asked "Isit possible to have zoning ordinance changed for one sign unless it is a safety hazard?" Councilor Denton makes al motion to approve the modification to development standard as  they are less fortunate. Director of Development  presented. Councilor Joyner seconds the motion.  ROLL CALL  Councilor Harris- Yes Mayor Partin-  Yes    Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Motion Passes 7-0  PH-2- CDBG Funding for FY24/FY25- Chris Ward, Director of Development Mr. Chris Ward spoke about the CDBG Fund being an entitled entity where the program doesn't have toj petition for funds, they're regularly given funds on a yearly basis. However, one oft the requirements are to benefit low to moderate income persons. Mr. Ward stated how the program isi ini its fifth and final year. Mr. Ward displayed via PowerPoint how HUD plays a crucial role in the funding of the program. Mr. Ward is asking for 48,483 which meet the 20% standard that HUD sets. Various programs (i.e. Rocks 2 Rulers) have benefitted from previous funds and will benefit in the future, according to Mr. Chris Ward. Mr. Ward elucidated to the Winston Churchill project to which Public Works declared an' "emergency situation." Mr. ward asked council to approve the budget of $242,214 also, an additional $200,000 for a total of $424,214. Councilor Joyner asked concerning "unspent funds and the timeframe for those funds?" Vice Mayor Gore expressed her concern about how those funds are being spent, and should be invested into particular wards. There are wards who are in need of significant improvements and they're being overlooked." Councilor Denton alluded to the city of Hopewell not having those funds in the Councilor Denton makes ai motion to approve the $242,214 for 2024/2025 CDBG budget.  current budget."  Councilor Pelham seconds the motion.  ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Yes  Motion Passes 7-0  R-1 Revised Language for Chapter 14 Erosion and Settlement control and Stormwater Ordinanee-Marshal Hartless, Deputy Director of Engineering and Stormwater Marshal Hartless began giving the council knowledge about how Department of Environmental Quality had a Norm water program and Erosion and Sediment Control that they were separate but now they' re combined. This act was done meet the requirement needs for an ordinance with the Department of Environmental    Quality. Mr. Hartless went to explain that the city owns a municipal separate storm sewer system which is the MS4 program, regulated under the federal Clean Water Act through a permit. The Department of Environmental Quality has engaged the community with a sample ordinance. Mr. Hartless explained the intention behind these regulation changes is to eliminate confusion, redundancy and conflicts that may have existed between the State storm water management and erosion and sediment control regulations and the extent oft the revisions made to the ordinance include but not limited to minute changes to definitions to align with the state R-2-Request for part-time to full-time position for real estate clerk- Russell Branson, Russ Branson set out to alert the council ofan immediate need within the assessor's office to increase an existing position from part-time to full-time. Mr. Branson made the council aware that this adjustment would save the city $300,000 and will Councilor Denton makes a motion grant the full-time position for the assessor's office changing the position from part time to full-time. Councilor Pelham seconds  codes.  Interim Finance Director  only cost about $11,000 covered by salary savings.  the motion. ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Yes  Motion Passes 7-0  Councilor Pelham made remarks concerning the recent shooting murder of two youths on early Sunday morning July 215, 2024. Councilor Pelham gave honor to ChiefTalyor and his team as "no one was further harmed thanks to your leadership." Mayor Partin added an extra "kudos"to the Chesterfield and Prince George Counties police departments for their joint efforts concerning this matter. Mayor Partin went on to remind the citizens of] Hopewell that "this town's police department doesn'ti mind going out to check on things. You're not a burden," says Partin. Councilor Denton makes ai motion to adjourn, second by Councilor Pelham no discussion.    ADJOURNMENT  Mayor Partin motions to adjourn,  Yes-7 No- 0  Respectfully Submitted,  2  ORs  Brittani Williams, City Clerk