2024 AUG30 PM 4:29 FILED FOR RECORD KRYSTAL VALDEZ ELLIS COUNTY CLERK  UNTY  RANDY: STINSON Commissioner Pct. #1 LANE GRAYSON Commissioner Pct. #2  TODDLITTLE County. Judge KRYSTAL VALDEZ Ellis County Clerk  LOUIS PONDER Commissioner Pct.#3 KYLEBUTLER Commissioner Pct.# #4  NOTICE OF REGULAR MEETING ELLIS COUNTY COMMISSIONERS COURT  Notice is hereby given that a meeting of the Ellis County Commissioners Court will be held on Tuesday, September 3rd, 2024, at 2:00 p.m. in the Commissioners Courtroom (2nd floor) of the Historic Ellis County Courthouse, located at 101 W. Main Street, Waxahachie, Texas, a quorum of the Court will be physically  present. During this meeting time the following will be discussed and considered:  OPENING COURT  The County. Judge will call the meeting to order, declare quorum if present, and declare that notices have been  legally posted, pursuant tot the Open Meetings Act, Government Code Chapter 551.  MOTION' TO OPEN MEETING  INVOCATION AND PLEDGE OF ALLEGIANCE - Precinct. 1 Commissioner Randy. Stinson  PUBLIC COMMENT - Members of the public will have the opportunity to make their comments at the time the  agenda item is being addressed.  CONSENT AGENDA-Conseration and action:  Administrative Consent:  A.1 Approval of regular bills, payroll, and officers' reports. - County Treasurer Cheryl Chambers A.2 Approval of the Commissioners Court regular meeting minutes from August 20th, 2024. - County Clerk A.3 Approval of the Commissioners Court special meeting minutes from August 27th, 2024. - County Clerk A.4 Approval of the audit report of Emergency Services District #2 (Midlothian), pursuant to Texas Health &  Krystal Valdez Krystal Valdez  Safety Code $775.082. - Fire Marshal Tim Birdwell  Ellis County Commissioners' Court Meeting September. 3", 2024 www.co.ellis-t.Us  1    A.5 Acceptance of the Texas Veterans Commission fund for the Veterans' Assistance Grant Award in the amount of $110,000.00 and authorizing the County Judge's signature. The grant period is from July 1st, 2024 to. June 30th, 2025. - The Honorable William Wallace, 378th DistrictJ Judge, and Veterans  Treatment Court Coordinator Brent Dorrough  A.6 Approval to appoint Lisa Heine tot the Lakes Regional Community Center Board of Trustees for another A.7 Approval of the Department of Development's (DoD) monthly financial report for. July 2024, as required by Chapter 114.044 of the Texas Local Government Code. - Department of Development  two-year term ending in September 2026. - County. Judge Todd Little  Director. Alberto Mares  Financial Consent:  F.1 FY24 Line-Item Transfer. - County Auditor Staci Parr  Decrease 001-0030-508620 (Fiscal Service Fee) by $3,375.00 Increase 001-0030-508190 (Computer Equipment) by $2,500.00 Increase 001-0030-507030 (Telephone) by $300.00 Increase 001-0030-508050 (Conference) by $300.00 Increase 001-0030-508650 (Employment Screening) by $275.00  F.2 FY24 Line-Item Transfer. - Elections Administrator Jana Onyon  Decrease 001-0210-508480 (Part-Time Election Salaries) by $56,200.00 Decrease 001-0210-506950 (FICA) by $5,000.00 Increase 001-0210-508020 (Equipment) by $55.000.00 Increase 001-0210-507030 (Telephone) by $5,000.00 Increase 001-0210-50230 (Legal Notices) by $100.00 Increase 001-0210-508880 (Computer Software) by $1,100.00 Decrease 010-0653-509100 (FM2 Gas/Oil) by $25,000.00 Increase 010-0653-509070 (Tires) by $25,000.00  F.3 FY24 Line-Item Transfer. - Precinct. 2 Commissioner Lane Grayson  F.4 FY24 Line-Item Transfer. = Emergency Management Coordinator Michaela Sandefer  Decrease 001-0430-509770 Preparedness Training) by $800.00 Increase 001-0430-509760 (Preparedness Fair) by $800.00  F.5 FY24 Line-Item Transfer.-1.T. Director Jocelyn King  Decrease 001-0035-508190 (Computer Equipment) by $2,500.00 Decrease 001-0035-508010 (Supplies) by $5,000.00 Decrease 001-0035-508880 (Computer Software) by $8,429.00 Increase 001-0035-508680 (Contract Services) by $15,929.00  REGULAR. AGENDA- Discussion, Consideration and Action  Ellis County Commissioners' Court Meeting September! 3", 2024 www.co.ellis.t.Us  2    Department of Development:  1.1 Discussion, consideration, and action on a request for a variance for Parcel ID 183035 from Section IV (B) of the Subdivision & Development Regulations to allow this property to develop with an existing structure encroaching into the proposed front building line setback and front drainage and utility easement. The property contains t 0.86 acres of land located at the northeast intersection of Hemphill  Street and East Main Street, Avalon, Road and Bridge Precinct No.2.  1.2 Discussion, consideration, and action on a variance request to Volume I, Section IV (A) of the  Subdivision & Development Standards regarding the minimum publicr croad frontage requirements for Parcel ID 181719. This t 5.811-acre site is located t 3,4501 feet southwest of the intersection of East State Highway 34 and FM 660, located in the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road  and Bridge Precinct No.2.  1.3 Discussion, consideration, and action on a plat of Cynthia'sA Addition, Lot 1, Block A, being a replat of Old Town India, Lots! 9-17, 19&22. The t 1.174-acre site is located t 195 feet south of the intersection  of FM 780 and India Road, Ferris, Road and Bridge Precinct No. 1.  1.4 Discussion, consideration, and action to ratify staff action on a plat of Autwell Estates, Lot 1. The t 6.002-acre site is located northeast of the intersection of Jackson Road and Smith Road, situated in part of the H. Hilburn Survey Abstract No. 475 and the M. Cheek Survey Abstract No. 219, Maypearl,  Road and Bridge Precinct No. 3.  1.5 Discussion, consideration, and action to ratify staff action on a plat of Nichols Estate Subdivision. The +2.532-acre site is located t 365 feet northeast oft the intersection of FM: 308 and Thunder Road, situated in John CLogan Survey, Abstract 649, Milford, Road and Bridge Precinct No. 3.  1.6 Discussion, consideration, and action to ratify staff action on a plat of Gigi's Castle. The t 8.407-acre site is located: t 1,2001 feet east of the intersection of Smith Road and Wiggins Road, situated in M.  Cheek Survey, Abstract No. 219, Maypearl, Road and Bridge Precinct No. 4.  Purchasing  2.1 Discussion, consideration, and action on the purchase of a 36-inch mulcher head from Tiger Corporation using BuyBoard Contract No. 706-23 in an amount of $30,447.63 for Road & Bridge  Precinct 1.  2.2 Discussion, consideration, and action to approve an interlocal agreement between Johnson County and Ellis County in accordance with the Interlocal Cooperation Act, Chapter 791 of the Texas Government  Code.  2.3 Discussion, consideration, and action for the County. Judge to execute a contract with SPG Vending Solutions, LLC for full-service vending machine services awarded July gth, 2024 (Minute Order #347.24). 2.4 Discussion, consideration, and action on the purchase of a 2023 GRADALL) XL 3100V4x21 Excavator from Kirby Smith Machinery, Inc, using BuyBoard Contract 685-22 in an amount of $508,770.00  Commissioner, Pct. 3  Ellis County Commissioners' Court Meeting September. 3", 2024 www.co.ellis.tw.s  3    Administrative:  3.1 Discussion, consideration, and approval for the County. Judge to sign the Notice of Election for the General and Special Elections to be held on November 5th, 2024; for approval of the Election Day' Vote  Centers. - Elections Administrator. Jana Onyon  3.2 Discussion, consideration, and approval for the County Judge to sign the Notice of Election for the Ellis County Emergency Services District No. 10 election to be held on November 5th, 2024. - Elections  Administrator. Jana Onyon  3.3 Discussion, consideration, and approval for the County Judge to sign the Notice of Election for the Ellis County Emergency Services District No. 11 election to be held on November 5th, 2024. - Elections  Administrator. Jana Onyon  3.4 Discussion, consideration, and action for the County Judge to sign the. Joint Contract for Election Services between the Ellis County Election Officer and Participating Political Subdivisions by holding an election jointlywith the County on November 5th, 2024 pursuant to the authority in Section 271.002, of  Chapter 271, of the Texas Election Code. - Elections Administrator Jana Onyon  3.5 Discussion, consideration, and approval for the County Judge to send al letter of support to the North Central Texas Council of Governments (NCTCOG) for the Ennis Avenue Grade Separation Project to apply for the 2024 Railroad Crossing Elimination Program Grant. - County. Judge Todd Little 3.6 Discussion, consideration, and possible action regarding the ongoing 90-day burn ban in Ellis County. 3.7 Update on the Fiscal Year 2025 budget. - County. Judge Todd Little and Chief of Staff Ryan Garrett  - Fire Marshal Tim Birdwell  RECESS TO CONVENE TO EXECUTIVE SESSION  The Commissioners' Court of Ellis County reserves the right to adjourn into Executive. Session at any time during the course oft this meeting to discuss any of the matters listedi in this agenda, int the order deemed appropriate, as authorized by Texas Government Code Chapter 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matteri in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with Texas Government Code Chapter. 551 or as otherwise may be permitted under Chapter. 551. 4.1 Pursuant to Government Code $551.071 (1), consultation with legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically pending Texas Pollutant Discharge Elimination Systems permits (TPDES) and pending petitions for the creation of Municipal Utility Districts  (MUD's).  4.2 Pursuant to Texas Government Code $551.074, deliberation on the duties of a public employee, specifically Alberto Mares as Director of the Department of Development and his duties under Local  Government Code Chapter 232 and the Local Development Regulations Vol. 1-3.  ADJOURNMENT OF EXECUTIVE SESSION ADIJOURNMENT OF REGULAR MEETING  Ellis County Commissioners' Court Meeting September. 3", 2024 www.co.ellis-t.Us  4    Signed the 30th of August, 2024-  A fedd Little, Ellis  Judge  hG  1,t the undersigned, County Clerk Ellis County, dol hereby certify that the above Notice of Meeting oft the Ellis County Commissioners' Courtisat true and correct copy ofs said Notice, thatireceived: said Notice, andi it was postedatthe doorsoft the Ellis County Courthouse,  ap place readily accessible to the general public ata all times on the 30th of August, 2024 at419 p.m.  Juna Chamlyno  Krystal Valdez, County Clerk  lepaly B  Ellis County Commissioners' Court Meeting September 3r, 2024 www.co.ellis.xus  5