TOWN OF PLYMOUTH SPECIAL MEETING MINUTES APRIL 24, 2023 -VIA COUNCIL CHAMBERS AND. ZOOM  5:30 p.m.  CALL TO ORDER - Mayor Brian Roth  Mayor Roth called the meeting to order at 5:30 p.m.  PRESENT ABSENT  COUNCILMEMBER  X X X X X X  Mayor Roth Mayor Pro-Tempore Spencer Councilman Boston Counciwoman Byers Councilman Tharps Counciwoman Williams Councilman Wobbleton  X  Mayor Roth stated that there are few housekeeping items to be addressed before beginning the budget workshop. Pro-Tempore Spencer asked if an item could be added to the agenda. Mayor Roth explained that unless all Councilmembers are present, an item could not be added to a Special Council Meeting agenda. Mayor  Roth then turned the meeting over to the staff. RESOLUTION FOR SMALL TOWN MAIN STREET  II.  Town Clerk Wallace explained that the Resolution is for 2023 = 2024 and the Council needs to adopt it and give Town Manager Floyd the authority to sign a contract with Small Town Main Street. A motion was made by Councilman Wobbleton to adopt Resolution 2023-11 to Agree to Continue Participation in the North Carolina Small Town Main Street Program for 2023 - 2024 with a second  by Counciwoman Williams. The motion passed unanimously.  III. ORDINANCE AMENDING ARP FUNDING  Finance Officer Wallace explained that Ordinance No. 2023-05 will replace Ordinance No. 2023-04. Ordinance No. 2023-05 will eliminate the Parks and Recreation Department and combine it with the Building and Grounds line item, all of which will be used for Wilson Street Park. After questioning, Finance Officer Wallace explained that the Town does not have a Recreation Department, and therefore the funds need to be combined under Building and Grounds. A motion to adopt Ordinance No. 2023-05 Amending Grant Project Ordinance No. 2023-04 for the Town of Plymouth Coronavirus State and Local Fiscal Recovery Funds  April 24, 2023 Town of Plymouth Special Town Meeting Minutes  Pagei    was made by Counciwoman Byers with a second by Councilwoman Williams.  The motion passed unanimously.  IV. APPOINTMENT OF DEPUTY FINANCE OFFICER  Finance Officer Wallace reported that during a recent meeting with the Local Government Commission's COACH Team due the Town being placed on the Unit Assistance List (UAL), it was identified that the Council officially appoint a Deputy Finance Officer for the purpose of signing checks when the Finance Officer is not available. She went on to explain that due to checks and balances, no other person on the Finance Team could be appointed, and suggested that Nadine Moore, who is already authorized to sign checks, be officially appointed. Town Manager Floyd answered questions related to why the Town is on the UAL list, how long the Town is expected to be on the list, what impact being on the list might have, and what the Town can do to correct the status. A motion to appointment Nadine Moore as Deputy Finance Officer for the purpose of signing checks was made by Councilwoman Williams with a second by Councilman  Wobbleton. The motion passed unanimously.  V. DRAFT BUDGET DISCUSSION  Mayor Roth turned this portion of the meeting over to Town Manager Floyd. Town Manager Floyd explained what the draft budget was comprised of and went over the numbers that were included for each department including the fund balances and what would be needed to balance the budget. An extensive discussion took place between the Councimembers, Town Manager Floyd, and Public Works Director Mike Wright. Dates for the next draft budget discussion  were discussed. IV. ADJOURNMENT  There being no further business, a motion was made by Councilwoman Wobbleton to adjourn with a second by Councilwoman Williams. The motion  passed unanimously.  Respectfully submitted,    Brian Roth Mayor  Zrda wol  Dorenda Wallace Clerk  April2 24, 2023 Town of Plymouth. Special Town Meeting Minutes  Page 2