MONTGOMERY COUNTY BOARD OF EDUCATION  MINUTES June 3, 2024  The Montgomery County Board of Education convened in ai regular monthly meeting on Monday, June 3, 2024, at 6:30 pm in the Montgomery County Schools Boardroom. Board members present were Steve W. DeBerry - Chair, Anne Evans Vice Chair, Angela Smith, Lynn  Epps, Tommy Blake, and Cindy Taylor. Bryan Dozier was not present.  Chairman Steve DeBerry called the meeting to order. Mr. DeBerry moved to adopt the agenda as submitted. Anne Evans made the motion with Lynn Epps seconding. The agenda was  accepted with unanimous approval from the board.  Chairman Steve DeBerry shared an opening devotional with a reading from Matthew 5:16. "In the same way, let your good deeds shine out for all to see, sO that everyone will praise your heavenly father." Too many people think they will get the respect they want ift they drive the finest car, spend the most money or hang around with popular people. Somehow, we started respecting things that are not worthy of our respect, but true respect is earned through integrity, providing for your family, being involved in the community and working hard at an honest occupation. Seek the right kind ofi respect, one that comes from being honest, caring and hard working and seek it for the right reasons. True respect starts with the way you treat others and is  earned over a lifetime of demonstrating kindness, honor, and dignity.  Chairman DeBerry led the Pledge of Allegiance to the Flag of the United States of  America.  No one signed up to speak during the public comments section.  Al Resolution ofEsteem for Colin Michael Peters for his eighteen years of service with the Montgomery County Schools was presented to his family. Mr. Peters passed away on June  28, 2021. Chairman DeBerry read the resolution as follows:  COUNTYB BOARDO OFE EDUÇATION OFE ESTEEM FOR Colin: MichaelPeters au ata,  Couny 5  aua  Gazus    A Resolution of Esteem for Della Renee Ingram for her twenty-six years of service with the Montgomery County School was presented to Ms. Ingram's husband Roy Ingram and her daughters. Ms. Ingram passed away on February 6, 2022. Chairman DeBerry read the resolution  as follows:  MONIGOMERY COUNTY BOARD OFE EDUCATION RESOLUTION OFE ESTEEM FOR Della Reneel Ingram our eavany Hisi on nfnte ebarys. anas 2022 widiom. and her Monigomcry encpincpatwere Kr  COUNTY auaks Brevenw Debery  aEus  Chairman DeBerry called upon Dr. Dale Ellis for recognitions. Dr. Ellis then called upon Zach Shea, Director ofTransportation, to recognize Teresa Robinson for receiving a State Bus Inspection Perfect Score. Due to a bus emergency, Ms. Robinson could not be present for the  May board meeting sO therefore we chose to repeat the recognition.  Dr. Dale Ellis then recognized the Teacher oft the Year selections for each school. Elijah Templeton-Candor, Jamie Johnson-Green Ridge, Nicole Byrd-Mt. Gilead, Tamica Molloy-Page Street, Tammy Batten-Troy, Phil Bailey-Star, Grant Hinson-East Middle, Doris Cuthrell-West Middle, Seth Dunlap-Montgomery Central, J. Blake Frazier-Montgomery Early College, and Ruby Parsons-Montgomery Learning Academy. Dr. Ellis also noted that Ruby Parsons was selected as Montgomery County Schools District Teacher of the Year and Elijah Templeton was  selected as runner-up.  Dr. Dale Ellis presented the Classified Employee oft the Year recognitions. Those in attendance were presented with a plaque. Teacher. Assistant oft the Year-Naomi Drake (WMS), Data Manager oft the Year-Bobbie Jo Bruton (WMS), Bus Driverofthe Year-Mike Britt (GRES), Office Support oft the Year-Shenelle Green (WMS), Instructional Support oft the Year-Julie New (MCEC), Custodian of the Year-Walter Pegues (PSES), Child Nutrition ofthe Year-Renee Howell (MCEC/MCHS), and Auxiliary Services Employee oft the Year-David Kellis (CO). Dr. Ellis then called upon Dr. Emily Shaw to present the staff year-long perfect attendance for the 2023-2024 school year. Dodie Atkins (TES), Ruby Parsons (MLA), Alicia Legrande (MLA), Sharia Barber (MCEC), Adam Cycotte (MCEC), Rhonda Perkins (MCHS),    Lisa Wood (SES), Jennifer Nance (PSES), Tonia Thomas (CES), Betty Baldwin (EMS), Megan  Strong (MGES), and Brandon Pemberton (MGES).  Chairman DeBerry stated the next item is the consent agenda. Dr. Ellis has requested to hold the consent agenda until after the closed session. The board approved unanimously. Chairman DeBerry called upon Mr. Wade Auman for the Community Eligibility Provision Update Presentation. Mr. Auman stated this was presented to the Board about this time last year. It is a grant based program that is put out by the State and last year we were finally able to qualify and offeri it to our students. CEP allows high-need schools to offer breakfast and lunch toa all students for no costs. "Directly Certified" student data from DSS is utilized to determine school needs. There are no free and reduced lunch applications needed and once enrolled, districts remain CEP for four years at the current rate. Mr. Auman stated that per the Board's request he wanted to present the updated revenue reimbursement estimate and comparison since we received the grant. We have seen an increase of $290,356.85 in revenue which is an increase of13.8%. We have also seen an increase in participation with breakfast up 12.7% and lunch up 13.6%. We have benefited our children by providing more meals, the number of students participating has gone up, and we have also increased our revenue. The board suggested that we may want to remind parents at the beginning oft the new school year that this is available.  Chairman DeBerry called upon Dr. Emily Shaw for Policies for approval. Mr. DeBerry asked for a motion for approval. Lynn Epps made the motion with Tommy Blake seconding. The motion carried unanimously with the board. Dr. Shaw also stated that there were two additional policies that were up for first read. These policy updates represent revisions and requirements from the State School Board Association. These will be up for approval at the July board  meeting.  Chairman DeBerry then called upon Dr. Dale Ellis for the Superintendent': s Comments. Dr. Ellis stated that we were able to recognize many employees here tonight. That is the one thing Itell people all the time, the strongest part ofMontgomery County is not only our awesome kids but the fact that we have awesome employees. We are finishing up another school year and we will have our graduation for MLA Thursday evening and MCHS on Friday morning. Iknow a lot of people are starting to get tired this time of year, but our folks have continued to push through and have continued to work hard. I would just like to congratulate all ofthem. We cannot recognize everyone all the time, but we have recognized some awesome people here tonight. There are several hundred awesome people that were not here that do a tremendous job everyday whose only focus is doing what is best for the kids. The administration and the board  appreciate you and thank you for a wonderful year.  Chairman DeBerry then asked for a motion to go into closed session to discuss personnel and consult the board attorney. Anne Evans made the motion, with Tommy Blake seconding.  The board approved entering closed session unanimously. motion by Tommy Blake and a second by Angela Smith.  Following closed session, the board approved the following consent agenda with a    The following items were approved: 1) Board Minutes from May 6, 2024 2) Budget Session Minutes from May 6, 2024 3) Personnel and Auxiliary Report  MONTCOMERY COUNTYS SCHOOLS REPORT Emily Shaw, Assistants Superintendento offluman Resoures June3, 2024 Siuperintendentrepartst ollowi Ellioll June14, 2024 TerriA Absher Seplember 2024 Ratirement Curri. Support Miller East iddle 2024 Maths. Studies Eric: Spencer Monty. Central High 2024 igpation eacher ake West liddle Junel4, 2024 Teacher Truy Elementary June29,2024 Grade" Teacher Resignation Pre-K Teacher ESL Teacher Rose Holder Mong. Co. EarlyCollege May30,2024 Coach Holfert Montg. Central! High Junel 14,2024 Senior AFIROICI Instructor 11). Candork May 16,2 2024 Resignation Assistant  Flan.  1SC. Bplaring  Ya  RyunCanitans nRa  Maryl Lamonds Candor Elementary June13, 2024 Melanies Stewat Star'l Troy Elementary June30,2 2024  Ves Sheny,  ofde prwiddhy  2024-3025  15C-325:  Kritie shiar Crig Vrig  lonigamery County FarlsCollege ShuriaRarher Montgumery! Leamingradeny GilradHementiy sticPeker Ralill TruyFlementary Amalson Singleton  Kimbrly Tumxr lessical Christunal illna Kritinlat MalamSpur DmEniskson Jeskallatlin Surgent anis  wusdlofpinipalre ahatinfarauploymest: ofde 2024-2 2025s shalyers Laurnl R.bvskphns Cynthin) Mumuy Jnannal Miller ahah aplelon NisukBd HollieRaker  liener larial  mpkton dFlementan    Blakefraier  Tre-cmplaymentol follovingEPI oberis T. Replacing Ollice Margarat Teny Tsynnel Teny Chil  dor  as Penling ogan Pading  onlg.  Teacher  owinga coniracts Principal. Ananal 2-monthle temme commencing. Julyl, 1.2024 andending 30. 2028 Star Flementarys Schonl Smith Fast Middles Schoul WestN Middles Schoal uly! Middle School lall, Grk Schol thes supurintsadant appro Check  COUNTYSCICOLS AUNILIARY REPOKT  MimipimwyCiralHas Schd  TandTisarta ARSFidATipovass SKUSASuKC Confrunse US Cempditial  -Cinendham, from Mantgmery Samhrgentdbrie Shuols  Bus) Monitor May9,2024 the bus RecenCheck Yos  Emplose: Leake flfillneid:  the following Fdica Partnerl Internationaler contract West lidille Schol. Maih" Teacher    4) Budget Amendment  441P Pages Street. .P.0.I Box4 427 Troy, Northo Carolina: 27371-0427 PHONE: (810:5766511-AC (910:576-2041  Mil  Fiscal Year 2023/2024B Budget Amendment"9  ZOverall, thesea adjustmentsre resultedina anincreaseo of$720,522.24 tothet total 2023. 2024budgetfor Montgomery County.s Schools.  ihisbuaiget  Budget Amendment #9 Montgomery Counly Administration Unit  Budget Amendment: #9 LOCALFUNDS  STATEFUNDS  Expsnisa NotChange nLocal Budgot  NelChangein Expenses NetChangein Not ngoi Stato Budget  $30,972270.79    Budget Amendment#9 FEDERALFUNDS  Budget Amendment: #9 TCode CAPITALO OUTLAYFUND  Code fionofCode 00101 5010101  anpalncaslalouty Revervts 5129,2  $1,381.75 51.39175  Dullzy xpsnses 5129,259.49  51,381.75 51.211.75  udget  Explanarione Total  CHILDNUTRITONFIND $0,453.09 ande expenditures.  $1,361.75 $7.399,97285  20035 Expioassgn:  NetChangein inChildN NulritionB Budgot $90,48340  $471.343.001  Budget Amendment #9 EpenseCode LOCALFUNDE Revenues APXML CsEGanlwrhcs wiChungesin Experses YasihmgahFmaillag NetChange InlogalFundeBudget 34921  $499,358.00 $A2A8264 49,158.00  $493,358.00 $14,937,03433  Secretay    5) Budget Amendment Correction  Budget Amendment: #8 Montgomery County Administration! Unit  441P Pages Street. .P.0. Bor 427 Troy, Nortn Carolina2 27371-0427 PILONE:  STATEFUNDS  Fiscal 02 Budget  39567300 5162056.00 $1:3,318.00 $1A.588.00 $30,77258270 $199,5 5B8. $34,972.270.70 Gorrect versios  NetChangein StateE Budget  Budget Amendment: #8 Montgomery County Administrationl Unit  STATEFUNDS  NerChangoinstste  lfunds  9667100 $1520560 5189,588.00 udget 5159,548.09 expendi $39,772,482.70 $199,588.00 $39.972270.70 Inccrceet Versios  NetChangal    Interim Budget Resolution  441P Pages sireel. .P.0. Box 427 Troy, Norlh Carolina2 27371-0427 PHORE:  MitchTaylor Agen  Consent Interim Budget Resolution adopta 2024 Resolusionf formientgemeyCouny ofthel choal fiscaly 2024andthe dget. 2024-2 20251n solutic business encugh informationis  7) 2024-2025 Board of Education Meeting Schedule  2024-2 2025N MCBOE BOARDN MEETINGS Dte Time 141,2024 630pm August5, 2024 630pm 30pm 2025 30pm April7,2025 630pm Ma/5,2025 630pm 2024-2 2025MCBOES SCHOOLV VISITS Date Time Oxtoher24,2024 October2 24,2024 10.00am October24,2024 11.00am anwaryp.2 2025 830am anary9, 2025 930am 2025 11:30am 2025 8:30am 11:15am  Location  Day Thunsdny hursdoy Thursday hursdoy    8) School Nutrition Services and Rollovers 2024-2025  441Pages Sireel. .P.0.B Box 427 Troy, Norn Carolina 27371-0427 PHONE IA:S 1910)576-2944  SESPAG  9) Child Nutrition Procurement Plan  Montgomery CountyE Boardo ofE Education CounlyE Board ofEducationnereina afterr referredtoast thes SchoolFoodA Authority Federal food-a foru plani isintendedto ranspare ina anda adequated documentationios substantiatet thes alowableu useofs Part!: Codoc ofEthics/Conductg governingt the procuremento afgoods andservicesu using School NutritionF Funds Thefe conductwi expacledofal.ipesons whoareer engagedinthes contraciss supportedb bys SchociNutritionft funds. ragentofthelocalE Agency (LEA) EducationA recipient, and/or administrationol shallparticipate interest, realor apparent, oukdt involved. Conflictso ofinteresta SFAhasa financialo oro rother interestir nthec forthea wouldi include: ollicer ora agent ofthe memberc family contractor, Thec contractorsp and/or contractor; organizationw whiche employso cris abouttoemployo oneaftheabove. Employees. officerso agentso theLEAa andSFAs shalineithers solicitn nor accept favors, polential ("Note: thes local ccepta unsolicitedi lemof andi recordedinthisp procurement notsignificanta and participants.) penally forv violations ofthe Code ofElics/Condluctmay byB BoardofE Educationfor Educationor neessary.  PLAN Vutrition Programis hes open competilion, inan docume anted  COUNTYE BOARDO OF EDUCATION 2024-2025 PROCUREMENT! PLAN SCHOOLI NUTRITIONF PROGRAM  detailherein.  Thep procurementp planc describedonth thef followingp pages (pages through2 25)was adoptedbyt the! Montgomery CountyE Boardo OfE Education( (BOE)o thec dates signed belowa andv willbee effectivei immediatelya andf fromt thatd datef forwardu untila amended. All anda activitiesw willl bec consistentw with thep principles offreea and open competition.1 Thes SFAV willa avoidu unreasonablec conditionst thatr restrict competition. Allreasonablee effortsv willb ben many qualified vendors asp possible. Allq qualifiedv vendors arei invitedt tor respondto solicitations. Thep ofallgoodsa ands servicesu usings SchoolNutitionft fundswillbe carefullyd documentedo duringe eachp phased ofthep procurementp process. TheBOE shall contractston responsiblec contractorsp possessingt thea ability! toperform successfullyu undert thet terms ando conditions ofthep proposeds solicitation. TheB BOEV will sub-awardsa ando contractsv with anyp partyt thatisd debarred, suspended oro olherwisee excludedf fromp Allp partiesi involvedi int thep procurement processi involvings School Nutritionf fundsy will complyy withav written codeo dfethics/conduct., whichir includesac conlictofinterest policy. Adherencey witht thec code ofe ethics/conducta ando conflict ofinterest policiesis fundamentaltd tot thei integrity ofthep procurementprocess. Chair,E BondoffauvcsionDirastos ofs  proposalsa and/or quotesf fromas  inF Federala  programso  Date Date    onigomaryc County  Codeo  Parti!: ProcurementM Methods usedtoF Purchase Goodsa ands Sorvicesu usings SchoolNutrition  roposal usedfo orR any rchasesin excesso Thes whether crmalor informal willbo appledo oflice Aulti-s chool  implified thisa amountw willbeusedto  (SFA). RFP) belowt thek sser fthe reshokd informal Request for Quote thepriorw wriltena approval ofthe Northo Carolina NCDPI) purchase: warded abiltyt perform thel conditionsal consideration-winbeg integrity. complancew policy. pasi nanceandf financiala andte Mpbaumnatimmaiemsit (formal, informal soles ande emergencylwit anda forre review andlor auditbyF Federal, Slatea TheSFAV avoidt duplicativeit items. appropriate. purchasea altematives, and anyo then approach, inckuding North Carolina andir with Statute. Whereke feasiblo, usedo fpurchasingnew specificationsv Whenitis featuresol then named and, metbys contractors, mustbec clearly stated. Inorderto icitation documentsor resources. fromo competingt fors suchp Alsoicitation ocumentsv thes pecificr whichthed contractorn musth any  The asp oclearly purchase productsa andservices abovethes SFA'sSimplied $90,00000 using unds, twillbethe Thes School willperforma fore action nalysisv ments andulibes subject nudit. Whena required, thefc shalla apply: osicitiasorpicposabt loraltpurchasas over 90,000.00.7 Thea on(or small ndverisementerlagal spocific procedures! orproposat scaled hidsor completes  mpracticallomakes aclear, definiived deseription,a brandnameor ore equivalenl'd descriplion  maybeobtaineda andthed contact persontov whomg Bid/IFB)or Roquastfor Proposal (RFP) lace Major widely inlentofthes SchoolFoodAu Authorilyto The forb bidsiproposais Va outlets fived days. RFP,e eachy vendory willbeg abidor complete.a adequatea andresiatics specifications. Specilicationsy willbed mabarawwww desiring proposaisi fort thep productsers servicesre selectedtore thes usingth thek followingm nethods: Priora ervicev withthes SFA. Qualtyofpreducts. Anyp partythatassistst the developmento ofthew writtens specifications, ducto descriptionso tobep wilbed diqualfiedfrom oposals ucts thedevelopmentol meaningofthes specificalionsor ona nit and/or deline thep purchaseo Thelallowings shall documents: ofthep aclivity meeting submission aceplancaciekstion must thebidor  ando conditionso or rolover oplions pigaybackings shoulda discountsa andolherp purchase minority Icontact: leminationproviaions urchasesa ons S Equal Ordar 11375a andas purchase rds etc. elivery recordsk three payme pendingmaltersa are oposal exactg goodsa services equivalent. extended). approvinga anys  RFP,    indatorys slandaids and  contract. Folkwing ntrattwilbe formof fcompetitive anda willa annually reviwheSFAS local, Statea laws. TNisindhinunlwlakso locapoanmentpidin: fordocumenlation luctisja seniceis)s specitedarere thes The The SchooiNutionA theveritlena approvald SchooiN compliancewitn BuyA American.Povision wasu and eview. repari dmaintaining maintainingal ing ccumentsa availablelo  negctiations.  SFA  appropriatea thec  lualityo  pply: dcondlion illa aprice wiberesponsiblsl for priceg quokesa pproprialec confdentialityb beforea awardinga Quolesv awardedb by SchoalNutrilinA Administrator. Ouclesa awarded and qualty, avalability. andptice. TeSdioutNutionA ford nmesofal vendors contacled. priceg frome andwrittens specifications. ford documentation hatthe: productfsiors scrviceis)s spacifedisn Anylime temis snota available. thes Bidsw illbe  micro colediveur unitwtiose hoiNamtomdminisater quaifie here mekngFom. goods,    usethes soles includingoidence Then availablef fora andreview. ofthel locaBoadofE Board allp wththe otproductte testing purchases, thatn negoliation. School for hasninapierwtenSue responsilefor ining sucho Soles food Administrator. record following andasdress. non-compehtive procurement. responsblefor Pressing! Need" Purchases ane venti hatr esponsein ervices purchas The res SchooiNutilionA Administrator. shallbed documented: shipping. warranly.e etc). official,  hem agreemontfe  Thes SchooiNutrlionA inistratora tocontacihes State agencywith  anyg  chases. andfurther ofpotenial hases thes Schodl ponsibl Suchrecords fora audits The theactual producto requiredy was purchaseda andr . Soles When delerminedz andd documentedtr isavalablegnkh from notfeasibleu unders smal purchase.s folowing shallapply: productors serviey preparedby theSFA Thes SchoolN Nutrition Adminisi willben hep Thes thep productor asa responsible hep soles elitive negoliationsa et:  sing  inthecoursedt Thes FAlh hos  agreed smade. dscounis.e atc aea aowatle) updatedbys products change. thefo fotowngprocedurew wilbe direcior  example,  anda  Partill: urchasi Partiv:  contract.  Partv:  pecortactors shalla FA, joumals, andather documentsre relativeto  ppropriatebmes. cunibonso ofthed    thvee(3)y yearsa allerfinalpayment. Sporifically  hen cvalNurinin Checkistfor Thec Thev B.  fiewih  Partv:: Other curementR Requiremants  the  InterestPalsyotmne unty ducation    Attachmentc Procurement Checklis! bids  SpecificP Categoryo Supplies andBevoragos Cream for Cleaning vice noval  lIgoods services bythos  O-ssmbwhpme, Procuremontd date:. Persono overseoing procurement process. This  usodw whenpreparings solicitationd documents, conductinginformala and  andoxecutinge contractsi the RFP, micopurchasing. detaledp bottom line, alysis fcontract  wiitten.  Note:  Terms  regardinge disciosureu labbyma51000004)  ($25.0004)  (centinuedl  us.    lakegeio  emil  10)MCHS Early Graduates-Additional  441Pates Sireel. P.0. Bex4 427 Trey,) Nerihe Carelina2 27371-4427 HAE576-20H GENDATIEM INKSENty    Following closed session, Chairman DeBerry asked for a motion to adjourn the meeting. Lynn Epps made the motion with Cindy Taylor seconding; the meeting was duly adjourned. The next regular meeting will be held on Monday,July 1, at 6:30 pm at the Montgomery County  Central Office.  aLRri Dale Ellis, Ed. D., Secretary  Steven  As