ELK COUNTY SALARY BOARD SPECIAL MEETING - August 16, 2024 9:00AM  ELK COUNTY WEBSITE: www.co.elk.pa.us  CALL . TOORDER PLEDGE OF ALLEGIANCE  HOUSEKEEPING NOTE: THIS MEETING IS BEING RECORDED  INTRODUCTIONS FORMALITY:  Commissioners M. Fritz Lecker, Matthew Quesenberry, and Gregory Gebauer along with Treasurer, Matthew Frey comprise the members of the Elk County Salary Board. The Chair oft the Salary Board is M. Fritz Lecker as she is Chair for the County Commissioners.  APPROVAL OF AGENDA NEW BUSINESS  1. Collapse one (1) part-time Office Manager position for the Elk County Public Defender's Office This position was approved at the Salary Board meeting on October 3, 2023. 2. Collapse one (1) part-time Administrative Assistant for the Elk County Public Defender's Office. This position was approved at the Salary Board meeting on October 3, 2023. 3. Create two (2) Paralegal positions for the Elk County Public Defender's Office as per attached job description. These positions will be at salary grade J as defined under the  J.L. Nick Salary System. QUESTIONS FROM THE PRESS - QUESTIONS FROM7 TAXPAYERS- ADJORN MEETING  Next Meeting Thursday, October 3, 2024 Courthouse Annex  Immediately Following the 10am Commissioner Meeting  Thomas G. Wagner Conference Room    JOB DESCRIPTION  Position Title: Department: Direct Supervisor: J.L. Nick Salary Grade: FLSA Status: Union Status: On-Call:  Paralegal Public Defender Public Defender Non-Exempt Non-Union Eligible  J No  BASIC FUNCTION  Assists with case planning, development, and management, legal research, interviews clients, gathers facts and retrieves information, drafts and analyzes legal documents and collects, complies and utilizes technical information, to make recommendations to an attorney.  DUTIES AND RESPONSIBILITIES  Drafting, preparing and proofreading legal documents  Carrying out legal research  Performing general administrative duties including but not limited to, such as filing, letter writing, scheduling meetings, coordinating calendars and: responding to telephone queries Collects, compiles, and organizes evidence and legal documentation for Public Defender Researches case-related factual issues using in-house files and outside reference sources, such as laws, regulations, and legal decisions and articles Assists with the preparation, filing, and service of contracts, filings, and pleadings Assist as needed to interview clients, witnesses, and experts Acts as a liaison among all parties for scheduling and sharing information Organizes and manages documents, including creating spreadsheets and retrieval systems Coordinates the collection, review, and production of documents and responds to Assists with trial preparation, including the assembly of exhibits, witness binders, and Attends trials, depositions, and other legal proceedings, taking notes and assisting Files exhibits, briefs, appeals, and other legal documents with the court and opposing  and Assistant Public Defender for review  discovery requests  appendices for depositions and court filings  attorneys as needed counsel  Summarizes deposition and trial transcripts and exhibits Uses legal software to maintain accurate client files.    JOB DESCRIPTION  Answers phone, processes incoming and outgoing mail, orders office supplies Interacts with office staff, clients, other legal offices and the Court in aj professional Assists in reviewing, prioritizing, and directing correspondence in an effective manner. This shall include incoming applications for representation by Public Defender's Office. Performs data entry such as maintaining client database including demographics, uploading correspondence, notes and related legal documents to files using Legal Edge case management software, and other approved or prescribed methods. Assists ini maintaining an organized repository of forms, and templates using both Facilitate the flow ofi important, relevant client information while maintaining respect for  manner.  physical and electronic methods.  the individual and all confidential information. Performs all other duties as assigned.  REQUIRED SKILLS/ ABILITIES  Excellent verbal and written communication and interpersonal skills. Proficiency in office software such as MS Word, and MS Excel.  Organizational skills, and attention to detail.  Demonstrated knowledge of office protocol and procedures, recordkeeping and filing. Demonstrated knowledge ofoffice equipment, such as copiers, scanners, printers and fax. Ability to exercise good judgment, courtesy and tact in dealing with others. Time management skills, ability toj prioritize work and multi-task. Ability to follow instruction and work independently with limited oversight.  QUALIFICATIONS  Previous relevant experience preferred. High School diploma/GED required. Proficiency in MS Office (Excel, Word, Outlook).  PHYSICAL REQUIREMENTS  The ideal candidate must be able to complete all physical requirements oft the job with or  without ai reasonable accommodation.  Regularly required to sit (80%), stand (10%), (walk 10%),  Occasionally required to reach with hands and arms, stoop, kneel and crouch Ability to sit in front ofa computer monitor and use. keyboarding skills for significant  periods oft time  Ability to lift and carry up to 50 Ibs.