JACKSON COUNTY PLANNING BOARD  MINUTES  Date: September 10, 2020 Time Begin: 6:05 p.m. Time End: 6:31 p.m. Location: Virtual Meeting  Members Emily Moss Sandy Davis Jeremy Hyatt Kirk Shufelt Staff Present:  Present Absent X  Present Absent X Joyce Cooper Steven X Johannessen X Tommy White  Present Absent X X  Tamera Crisp Brad Waldrop X Mark Letson  X  X  X  Michael Poston- Planning Director John Jeleniewski- Senior Planner Heather Baker- County Attorney Allison Kelley- Administrative Assistant Call to Order and Ouorum Check  Vice Chair Mark Letson called the meeting to order at 6:05 p.m. and a quorum was present.  Public Comment There were no public comments. Approval of the Agenda carried unanimously. Approval of the Minutes motion, and it carried unanimously.  Tamera Crisp made a motion to approve the agenda as written. Kirk Shufelt seconded the motion, and it  Kirk Shufelt made a motion to approve the minutes from August 13h, 2020. Tommy White seconded the  New Business  a) Text Amendment to Unified Development Ordinance (UDO) Article V, Section 5.3.5  Vice Chair. Mark. Letson opened the Public Hearing at 6:06 p.m.  Mr. Poston presented to thel Board the following proposed text amendment to the Unified  Development Ordinance, Section 5.3.5(h) as follows: Prior to obtaining building permits for multi-family developments:  All building pads must be established, roadways entering and throughout the development should have the initial layer of compacted stone in place. All slopes must bes seeded and ground cover established. All sediment basins and erosion control devices shown on the approved erosion control Mr. Poston stated he had further discussions with Tony Elders (Director of Permitting & Code Enforcement) about the language for ground coverage, which is the best management  plan must be in place.  1    practices put out by the Department of Environmental Quality (DEQ). Both the minimum standards and the establishment of ground cover is documented in the North Carolina state guidelines for erosion control measures. Mr. Poston stated the amendment is establishing a new process for the order of operations for site development, and asked the Board if they had any questions regarding the proposed amendment. There were no comments from the public or board  members regarding the proposed text amendment.  Vice Chair. Mark. Letson closed the Public Hearing at 6:11p.m.  Tamera Crisp made ai motion to approve andi recommend the proposed text amendment and that itis consistent with the. Jackson County. LandUse. Plan. Kirk Shufelt seconded the motion, and it  carried unanimously.  b) Major Subdivision Review: The Reserve at Crooked Creek  John Jeleniewski presented the staff report for the Reserve at Crooked Creek Subdivision located on Shoal Creek Road, Whitter 28789 (PIN 7604-73-8499) submitted by applicant Mark and Grace Battle. The proposed subdivision will consist of1 15 new subdivided lots on 3.85 total acres and the individual dwelling units will be modular, tiny homes. The improved subdivision will be served by one main roadway, 1,215 linear feet which has a proposed pavement width of 20' and 3' wide shoulders, will have direct access to Butterfly Lane (private road) and will be improved to a 20 wide roadway width. Butterfly Lane has direct access to Shoal Creek Road (S.R. 1416), is a public right-of-way and has an approximate pavement width of 18'. The proposed single family home lots will: range from 0.12 to 0.23 acres in land area. Site grading (cut and fill) will be minimal for infrastructure improvement (1.06 acres of disturbed area) and future home site construction will be built to the existing contour oft the land which is flat. The final site construction plans will need to indicate responsible storm water design and erosion control measures designed by an NC registered engineer. Water service for these proposed lots will be from private wells and wastewater will be treated by private septic systems; both the water and septic systems will: require permitting/approyal by Jackson County Environmental Health (Health Department). Fire protection will be provided by the Qualla Fire Department. This property is not located within a designated flood hazard area. The average slope of this property is les then 2% which does not prompt the administration of Mountain and Hillside Development Ordinance. This proposed neighborhood will consist of approximately 0.97 acres of open space (25% of This development is subject to review under the county's subdivision ordinance as a major subdivision and this ordinance defines a major subdivision by including a development with 9 or more lots/structures or, 60 or more bedrooms. The role of the Planning Board in this review is to assure the submitted concept plan complies with the standards established in the subdivision ordinance. The subdivision ordinance establishes standards for road design and construction, site grading, storm water management, provision of water and wastewater treatment, and other matters related to the proposed development. Other County ordinances, notably the erosion and sediment control and water recharge ordinances, address other matters related to the development of the project. Staff will assure these standards are met with plans meeting specifications established by Jackson County ordinances having to be approved prior to commencement of construction activities. The Planning Board will be kept informed oft the status Mr. Jeleniewski stated staff's recommendation is to approve the Reserve at Crooked Creek Subdivision under the condition that all proposed site construction be in accordance the Jackson County Unified. Development Ordinance, all other applicable County ordinances and the final engineered site construction plans when submitted to Planning Staff (for final approval). In addition, that the applicant complies with any requirements set forth by the NCDOT, Army Corps  project area) for future neighborhood use.  ofapproval of the plans, and schedule for construction activities.  of] Engineers and any other agency with jurisdiction.  2    Mark Letson inquired fromstaffift the Tiny Homes wouldhavea axels remaining on the units. Mr. Jeleniewski stated there would bei no axels ont these units as they aremodular and not RVunitst that have different materials, and areb built tol North Carolina statel building code. Joyce Cooperi inquiredifther units would bef forj purchase ori rent. Mr. Jeleniewski stated thel lots and units aref forj private ownership, however the owners at their expense could: rent the Tommy White made ai motion to approve the Reserve at Crooked Creek Subdivision with staffsrecommendations, Tamera Crispsecondedi the motion, and tcarrielunamimoush. Allison Kelley, clerk to thel Boardi read the Oath ofOffice fort thei following new Board members, Tamera Crisp, and] Emily Moss and they affirmedt to execute the duties of Planning  unit.  OathsofOffice  Board Members according to thel best oftheir skills and abilities. d) Planning Board Chaira and Vice Chair) Nominations recommendation for Chaira and' Vice Chair.  The Board of Commissioners appoints these positions and considers the Board's Tommy White made ai motion toi recommend. Mark. Letson as Planning Board Chair. KirkShufelt Mark Letson madea motion to recommend Tommy Whiteas. Planning Board Vice Chair. Kirk  seconded thei motion, andi itc carried unanimously. Shueltsecondedthe) motion, amflicariedunmanimols).  Adjournment thei cmgagpungdatapan Submitted by:  With no further business, Tamera Crisp made a1 motion to adjoum. Kirk Shufelt secondedi the motion and  Approved by: MEb Mark Letson  Afihyy Allison Kelley'  Administrative Assistant- Planning  Planning Board Vice Chairman  3