Page 4  MINUTES OF THE MEETING OF THE TOWN BOARD OF COMMISSIONERS TOWN OF WILLIAMSTON, NC July 1,2024  Thel Board ofCommissioners oft the Town of Williamston meti in a regular called meeting on. Monday, July 1st, 2024, at 5:30 p.m. at the Town Hall. Assembly Room at 1021 East Main Street, Williamston, NC.  PRESENT Mayor: Dean McCall  Commissioners: Alton. Moore, Ruth Coffield, Anthony Gianpoalo, Glinda Fox, and David  Richmond  Town Administrator: Eric Pearson Town Clerk: Jackie Escobar Police Chief: Travis Cowan Poliçe Captain: Beth Coltrain Public Works Director: Stacy Stalls Finance Officer: Mandy Bullock Town. Attorney: Watsi Sutton Fire Chief: Michael Peaks  Planning and Zoning Administrator Andrew Brownfield Planning and Downtown Marketing Coordinator: LaShonda Cartwright  ABSENT  Parks and Recreation Director: Allen Overby  CALLTO ORDER AND INVOCATION  Mayor Dean McCall called the meeting to order. First, Commissioner Coffield led the pledge of allegiance. Commissioner Richmond offered the invocation. The Mayor extended a special welcome to Martin County Commissioner Dempsey Bond and Planning Board Member Robin  Manning-Brown. AGENDA APPROVED  The Town Administrator requested that Item 3: Williamston Housing Authority Board Appointments be added to the Consent Agenda. Commissioner Moore moved, Commissioner  Cofieldseconded, and the regular agenda was unanimously amended.  CONSENT AGENDA approved the consent agenda.  It was moved by Commissioner Fox, seconded by Commissioner Moore, and unanimously  Items approved in the Consent. Agenda are as follows: (1) Regular Board Meeting Minutes of June 6, 2024  (2) Property Tax Releases  (3) Williamston Housing Authority Board. Appointments - Paul Roberson and Sherry Basemore  OLD BUSINESS  Discontinue Broadeasting Town Board Meetings  The Finance Officer reported that she gathered quotes to update the assembly room's broadcasting technology per the Board's request. However, the costs could be up to $70,000. The Finance Officer requested Board guidance, asking for a desired budget or timeline. Commissioner Richmond questioned how much money was available for technology upgrades. The Finance Officer noted that any purchases above $1,000 would require al budget amendment. Commissioner. Fox indiçated that broadcasting was no longer required and that the Town had other priorities. Commissioner Gianpoalo commented that residents had voiced concerns as many view the meetings from home. Commissioner Fox suggested making minor upgrades over time. It was moved by Commissioner Richmond, seconded by Commissioner Moore, and unanimously. agreed to table the discussion until fhe August 2024 Regular Board@/Commisioners meeting.    Page 5  Board of Commissioner's. Meeting  July 1st, 2024 Page 2  NEW BUSINESS Non-Profit Funding Application  The Town Administrator reported that the Nonprofit Funding Application restricted funding to only 501(c)(3) entities. Staffhas removed this specific language to allow funding for other 501(c) entities. It's important to note that this change does not imply funding illegal entities. The application currently reflects a date for the Fiscal Year 2024-2025 Budget Year, but staff will update it to Fiscal Year 2025-2026 before sending it. The Town Attorney noted that any allocated funds must be for public use. She did not report any concern or objection to the presented Non- Profit Funding Application. It was moved by Commissioner Fox, seconded by Commissioner  Coffield, and unanimously approved. the Non-Profit. Funding. Application. Draft Ordinance Amending the Mobile Food Vendor Ordinance  The' Town. Administrator provided an update ont the ongoing discussions concerning al Mobile Food Vendor Ordinance, indicating that the Board had directed the staff to refine specific definitions. Staff presented an amended draft of the proposed revision to the ordinance. Town staff is fully committed to creating an ordinance that not only satisfies the Board but is also both enforceable The Town Administrator suggested that the Town impose fees on Mobile Food Vendors. Commissioner Gianpoalo concurred with the' Town Administrator, proposing the establishment of The Town Administrator noted that it was a priority that mobile food vendors have health department approval. Commissioner Moore questioned what type of health regulations were required for a pushcart. The Town Administrator explained that some pushcarts may not require Health Department inspection. However, thel Mobile Food Vendor Ordinance would: require proof The Town Attorney raised a crucial point about the need for clear and precise definitions in the ordinance. The Attorney also suggested adding penalties for a mobile food vendor who does not follow the ordinance. While the' Town may not impose ac criminal penalty, it could enforce it civilly or provide a simple suspension or revocation oft the permit.. It was moved by Commissioner Moore, seconded by Commissioner Cofield, and unanimously, postponed the discussion until the August  and easy to understand.  an in-town fee and a higher out-of-town fee.  ofH Health Department permission.  2024 Regular Board of Commissioners meeting. Phase II Agreement with Downtown by Design  The Town Administrator reported that Eric Woolridge of Destination by Design (DbD) has presented his findings and concept design drawings for Phase II of the project. The funding for this phase can come from the HUD grant designated for Downtown Revitalization. Attorney Sutton reviewed the agreement for Phase II and found no legal concerns. The Town. Administrator recommended that the Board approve the Mayor's signing of the agreement for Phase II with Destination by Design. It was moved by Commissioner Richmond, seconded by Commissioner Fox, and unanimously authorized the Mayor to sign the Phase I Agreement with Downtown by  Design.    Page 6  Board of Commissioner's. Meeting  July 1st, 2024 Page 3  DEPARTMENTAL REPORTS The Finance Director reported:  Finance  Thel Finance Department wrapped up the Fiscal Year and began the new Fiscal Year.  Shel had met with Witt O'Brien to discuss potential grants. The department worked on audit reports. She would soon complete the CDBG Close-Out Evaluation. Thel Finance Officer passed her last two certification tests.  Police  The Police Captain provided the following report: Community Involvement:  Bomb threat drill at Martin Enterprise  Martin County Farmers Market. Law Enforcement Officer Appreciation event. FUN: in the SUN event will take place July 20 at Godwin Coppage Park. The department answered 693 calls for service, consisting of 100 incident reports and 32  arrests.  The department attended firearms training. Two officers attended intoxicology training. One officer attended non-lethal alternative training. Lieutenant Henry Poston passed his Physical Fitness Instructor class. Officer Nick Wibbler became al Firearm Instructor. Kevin. Banks to Patrol Lieutenant.  The department had an assessment center in which the department promoted Sergeant  Fire/Rescue  The Town Administrator read the following report from the Fire Chief:  June 2024 Fire-Rescue-EMS Board Update  Hosted several EMT Students as well as Advanced EMT Students while they Hosted "Carolina Brotherhood" Bicycle Group. This groupi isr ridingi in honor of North Carolina and South Carolina Fallen Firefighters and! Law Enforcement NCRRT: State Contract extension was completed. As a reminder, the board had agreed tot thee extension during thei initial contract which was completed in 2020. Wec continue utilizing Part-Time EMS: stafft to assist with staffing thes second EMS unit. Hopefully, with ther new allocated funding int the coming months, we will  completed their required field time (48 Hours)  Officers.  havei two EMS units staffed: 24/7with full-time staffing.    7 Page  Board of Commissioner's Meeting  July 1st, 2024 Page 4  Planning  The Planning and Zoning Administrator reported:  Number ofcode enforcement citations for the month: 71  Handled by Owner = 39 Handled by Town = 23 Pending = 9  The department made progress on executing the boardwalk renovation grant. Hei is waiting on some documents from Rivers and Associates, such as the CAMA Permit-Coastal Management Permit. They have completed the pre-bid meeting for the project. Demolition hearings have occurred, and we are currently in the required 60-day waiting 219 MLK Jr. Dr. - overgrown grass, dilapidated porch, multiple code violations, 107 Ormond Dr. -overgrown with kudzu, dilapidated facade, and boarded windows. Modified vendor sign-up to last until August 15. Dropped prices of vendors (exceptf for commercial food trucks) by 40% The department will be attending two training sessions in the next month. Main Street America on July 15th in Washington, NC  period before we can begin pursuing demolition. the appearance of vacancy. Stampede planning is underway.  Downtown Business Training - July 29 in Edenton, NC. Main Street business owners are welcome to attend the July 29th meeting. The Planning and Zoning Administrator noted business owners: must contact Ms. Cartwright for more details.  Parks and Recreation  The Town Administrator read the following report from the Parks and Recreation Director  Parks and Recreation Report July1,2024  Programs  Art Classi in. June! had 20 participants Softball Campi in June had 25 participants Finished Regular Softballs season Upcomingi inJ July Tennis Clinic Football Camp Football league registration  Hosting District softball tournament tonight and Tuesday  Other  Contacted River's andA Associates about starting Parks and Rec Comp Plan Found problem with street lights at Godwin Coppage. Having that repair made anda ap portion ofthe light fixtures changed from Metal Halide tol LED.  Having the: soccer fields top-dressed inj July    Board of Commissioner's Meeting  Page 8  July 1st, 2024 Page 5  Public Works  The Public Works Director reported the following: There was a 10-inch Water Main Break. The department completed the annual flushing program, Drinking Water Quality Report. cover the replacement oft trees.  Staff completed the Waste Water Systems Annual Performance Report and the Annual CSX Transportation removed railroads on Elm, Pearl, and Martin Luther King Jr. Street. The arborist would remove: four dead trees from the Downtown area. The warranty would  Closed Session - Personnel Issue NC 143-318.11(6)  Commissioner Richmond moved, with a. second by Commissioner Coffield, to go out ofregular session into closed session for Personnel Issue NC. 143-318.11(6) at 6:47 pm. The motion passed Ity was moved by Commissioner Moore, seconded. by Commissioner Gianpoalo, to, go out ofclosed There being no further business, it was moved by Commissioner Gianpoalo, seconded by Commissioner Richmond, and unanimously declared the meeting adjourned at 6:59 pm.  unanimously.  session into ai regular session at 6:59 pm. The motion, passed unanimously.  Submitted By:  Approved! By:  Enokbas  Mayor  98