SANFORD CITY COUNCIL SPECIAL-CALLED WORK SESSION Tuesday, July 30, 2024 West End Conference Room 225 East Weatherspoon Street, Sanford, NC  The City Council held a special-called work session on Tuesday, July 30, 2024, at 1:00 p.m. in  the West End Conference Room at City Hall. The following people were present:  Mayor Rebecca Salmon Council Member Byron Buckels Council Member Linda Rhodes City Manager Hal Hegwer Assistant City Manager Beth Kelly City Clerk Bonnie Davis Assistant to the City Manager Holly Marosites  Mayor Pro Tem Mark Akinosho Council Member Walter Ferguson Council Member James Williams Assistant City Manager Vic Czar City Attorney Susan Patterson Deputy City Clerk Vicki Cannady  Absent:  Council Member Jean Dabbs Council Member Charles Taylor  Call to Order  Mayor Salmon called the meeting to order.  Recognition ofl New Employees  Asst. City Manager Beth Kelly introduced four new City employees from the Utility Administration and Finance Departments: Ariel Davis (Accounting Technician); Zkeyah McLean (Accountant I); Terrencia McLean (Utility Administration) and Lily Cozine (Senior Accountant).  Director of Engineering Andre Miller introduced Nicholas Kent (Civil Engineer I).  Discission ofWater Treatment Plant Expansion (ExhibitA A)  Utilities and Engineering Director Paul Weeks informed Council that staffi is ready to award the Water Treatment Plant expansion project and hei introduced Cory Hopkins, Design Engineer with Hazen and Sawyer who provided an overview oft the proposed overall comprehensive expansion project, as well asal listo ofthe proposed awarded contractst totaling $364,718,711 as described in Exhibit A. Mr. Hopkins explained that the Sanford Water Filtration Facility Expansion Project will consist of four separate contracts and following review of all certified bid tabulations that were received for each contract, the contracts are proposed to be awarded as follows: Contract Number 1- Conventional Treatment and Sitework, was awarded to Thalle Construction Company, Inc. from Hillsborough, North Carolina, in the amount of $237,515,240; Contract Number 2 - Raw Water Pump Station, was awarded to TA Loving Company from Goldsboro, North Carolina, in the amount of $42,603,700; Contract Number 3- Residuals Management, was awarded to Wharton-Smith, Inc. from Charlotte, North Carolina, in the amount $33,272,807; and, Contract Number 4 - Advanced Treatment, was also awarded to Wharton-  Smith, Inc., in the amount of$51,327,000.  City Manager Hal Hegwer mentioned that Sanford Contractors, Inc. (a local contractor) was included as a sub-contractor by Thalle Construction Company, Inc. Mayor Pro Tem Akinosho commented that local contractors should have the opportunity to be included in construction projects, as much as possible. Mr. Weeks responded that staffist not permitted to direct contractors ont their decisions for hiring sub-contractors; however, contractors knowi that iti ist tot theira advantage to hire local contractors    Special-Called City Council' Work Session  July 30,2 2024  because they are mobilized in Sanford, provided they have all the equipment necessary to do the work. He added that this is the reason Thalle Construction Company chose Sanford Contractors as a sub-  contractor.  Assistant City Manager Beth Kelly informed Council that along with the bid proposals for this project, Council will also be presented with the contract amount of approximately $404 million and assured Council that the City has the funds available for the contracts. She explained that the town of Holly Springs is contributing approximately $821 millongapproximately $123 million will be contributed from the town of] Fuquay Varina; the City has received $115: million from an SRF loan ($26.6 million is principal forgiveness and the balance is zero percent interest for thirty years. The City has State grants through American Rescue Plan Act (ARPA) totaling approximately $8.3 million, plus bonds that were sold for approximately $72 million ini revenue. Mrs. Kelly explained that the City will use Wells Fargo  and Truist Bank as our co-managers for bond sales.  NationalNight Out  Public Information Officer Kelly Miller explained that starting last year, staffmoved the National Night Out event from August to October. In an effort to boost participation due to cooler weather and encourage citizens to be outside rather than inside, staffhas come up with the idea for a Central National Night Out event to be held at the Municipal Center on October 1 (first Tuesday of October). She explained that staff is also proposing an afternoon event for neighborhood participation on Saturday,  September 28.  Mayor Pro Tem Akinosho commented that he would like tol have healthy competition, as well as rewards at these events, recognizing individuals with the largest number of participants. Mrs. Miller explained that staffo considered incorporating superlative-type factors, which could be done on Saturday, with awards presented on Tuesday, and since there is a vote for it, they will follow through on this idea. Council was favorable for the hybrid idea for National Night Out. Council Member Ferguson suggested  that Council serve food to the participants at these events. Update on Corridor Lighting Improvements (Exhibit B)  Public Works Director Fedd Walker reminded Council that staff was asked to review portions of Horner Boulevard, Hawkins Avenue and the Colon/US #1 interchange in reference to improving street lighting. He reviewed the details of Exhibit B and presented updates oft the progress made toward these efforts. He explained that they met with Duke Energy staff and formally requested photometric-based light studies, which includes issues such as speed limits, traffic, congestion, and distance of residential. This study took approximately eight months to complete. Duke Energy staff put together damage waivers and agreements, as well as monthly cost increases. Once these documents were approved, North Carolina Department of Transportation (NCDOT) became involved and they required six months for encroachment. Mr. Walker noted that Duke Energy divided the Horner Boulevard focus area into four phases. He explained that Phases Two, Three and Four have been completed with the addition of23 new and 10 enhanced street lights in the Horner Boulevard focus area. He added that Duke Energy informed him that Phase One will be initiated next week and will include 6 new and 7 enhanced street  lights.  Mayor Pro Tem Akinosho questioned if solar lighting had been considered. Assistant City Manager Vic Czar explained that staff could look into solar lighting as an option; however, lighting is  provided by Duke Energy and the City pays them for its usage.  2    Special-Called City Council Work Session  July 30,2 2024  Mr. Walker reviewed the light study for Hawkins Avenue, which Duke Energy also divided into three phases. He explained that Phase One and' Three have been completed with 21 new and 5 enhanced street lights. Her noted that Phase Two was delayed due to rock issues; however, scheduling isi inj progress int this focus area and will consist often new: street lights and one enhanced street light. Council Member Ferguson asked if the lighting upgrades included the installation of new poles. Mr. Walker explained that a large number required the installation of new poles, arms and lamps; however, some of the new  installations only required new arms with lamps.  Mr. Walker: reviewed Colon Road/US #1 interchange focus area and informed Council that there are 27 new lights in this area; however, only five are currently burning. He noted that the City is not being charged for this additional lighting because it is not complete. Staffis in constant contact with Duke Energy about the progress oft this project and have been informed that the hold-up has been due to a combination of technology failures and underground cables that have been cut. These lights were  installed January 2024. Other Business Closed Session  There was no other business.  Council Member Rhodes made a motion to go into closed session for City Council and the Litigation Committee Number Two, in accordance with N.C.G.S. 143-318.11(a)1, to prevent the disclosure ofinformation that is confidential (3), to consult with an attorney employed by the body in order to preserve the attorney-client privilege. Seconded by Council Member Ferguson, the motion  carried unanimously.  RETURNTO REGULAR SESSION AND ADJOURNMENT Member Buckels, the motion carried unanimously. AND MADE A PART OF THESE MINUTES.  Council Member Rhodes made the motion to adjourn the regular session. Seconded by Council  ALL EXHIBITS CONTAINED HEREIN ARE HEREBY INCORPORATED BY REFERENCE  Respeçtfully Submitted,  CMSL  Attest:  Clerk  CDuai  3