MINUTES  City Council Public Works & Utilities Committee  Wednesday, June 5, 2024-3:30PM City Council Chambers  Members Present: Mac Morrow, Chair, Council Member  Lauren Wise, Vice-Chair, Council Member Owen Carson, Citizen Member Mayor Maureen Copelof, Ex-Officio Wilson Hooper, City Manager Dean Luebbe, Finance Director Wesley Shook, Acting Public' Works Director Dennis Richardson, Water Treatment PlarfSupervisor Aaron Winans, WWTP: Staff Becky McCann, Communications Coordinator  Staff Present:  A. Welcome and Call to Order  Committee Chair Mac Morrow called the meeting to ordera at 3:30 pm.  B. Certification of Quorum  Communications Coordinator Becky McCann certified that a quorum was present.   Approval of Agenda  Motion by Mr. Carson, seconded by Mr. Wise to approve the agenda as presented.  The motion carried unanimously. D. Approval ofl Minutes 1. May 1, 2024  Motion by Mr. Wise, seconded by Mr. Carson to approve the minutes oft the April 3, 2024 meeting as presented. The motion carried unanimously.  E. Discussion of Special Order of Consent  Mr. Hooper said we have the option to voluntarily enter a special order of consent. He said that since Mr. Morrow was present for the last one, he would like to hear about his experience ofe entering into a special order ofc consent. Mr. Hooper explained that a special order of consent involves going to the State of North Carolina and requesting an extra level of regulation in exchange for protection from    fines and other sanctions that would be levied against us because of our sanitary sewer overflows (SSO). We were under one a few years ago because we had dozens ofsSOs that spilled many thousands of gallons, and wei identified projects to line the pipes to help reduce this issue. We completed this project in late 2022 and were subsequently removed from the special order of consent. The trade-off to enteringa special order of consenti is that you receive protection from fines ifyou complete the projects, but while you are under the special order of consent, you cannot issue additional connection permits, which has implications for development. Mr. Shook said that's how it worked before, we would estimate how much we fixed, Mr. Hooper said wel have not negotiated the projects yet, but we have four in mind. Wel have the funding for one of them, and we could ask the State ifit could takeus  but we always stayed ahead of the moratorium.  out oft the special order of consent. Mr. Morrow asked which project.  Mr. Shook said we had money left over from the Gallimore Sewer Station, which is Mr. Richardson asked ift the special order of consent would be on extensions or taps.  now designed tol handle: a two-inch rainstorm.  Mr. Shook said both, and it would be on the Gallimore basin. Mr. Morrow asked ifit was for the basin or all sewer sheds. Mr. Shook said they focus on where the overflows are happening. Mr. Hooper mentioned that with our one projecti in mind, this might be enough for them to remove us if we wish to enter the special order of consent. Mr. Luebbe asked ift the State has improvement projects in mind for us to complete. Mr. Shook said yes, when they sit down with us, they will tell us what they want to  see and ifwe have a plan in place.  Mr. Hooper asked would it be worth exploring with the State.  Mr. Morrow said yes, and test to see ift the assistance and partnership are there.  F. KCI Scope of Work  Mr. Hooper said Ihave distributed the scope of work to the committee. Thej parts thatIasked KCI to add to the scope ofv work are in Task 2.Iasked them to includea review of other planning documents that might inform them of future development  Minutes- Council Public Works and Utilities Committee Meeting - June 5, 2024  Page2of3    and projections. Additionally, Ia asked them to explore future plans for the regionalization ofa a wastewater treatment plant ifwe were to include the county.I think their assistance with grants will be that they will research grants and find those that apply to us, butI do not think they will apply for them on our behalf. For any pursuit off funding, we will probably need to hire a grants specialist. Mr. Wise said the grant research task doesn'thave: a specified deliverable. Mr. Hooper said we can remove that and negotiate it later. Also, lam not sure ifthe State will reimburse us for this expense. He said ift the regionalization model takes effect, we will have to start thinking about the management: aspect oft this.  G.P Public Comment  Mr. Shook said we will be using GIS to help map the stormwater infrastructure with  help from Land of Sky. H. Set Date for Next Meeting  The next regular meeting of the Public Works & Utilities Committee was scheduled  for Wdraay.wy3292Aat30 p.m.  . Adjourn  There being no further business, the meeting was adjourned at 4:30 p.m.  Xhse hsue  Minutes Approvedaluly - 2024  Mac Morrow Chair, Council Member  Alex  Assistant to tbeeityManager M  Minutes- Council Public Worksa and Utilities Committee Meeting -June5 5,2024  Page 3of3