MINUTES  COUNCIL FINANCE, HUMAN RESOURCES and CITIZEN APPOINTMENT COMMITTEE Monday, June 3, 2024-11:00AM City Hall Council Chambers  Members Present: Lauren Wise, Chair, Council Member  Gary Daniel, Vice-Chair, Council Member (Arrived at 11:05. AM)  Susan Miller, Citizen Member Wilson Hooper, City Manager Dean Luebbe, Assistant City Manager/Finance Director Kelley Craig, Human Resources Director Becky McCann, Communications Coordinator Alex Shepherd, Assistant to the City Manager  Staff Present:  Guests:  Harvey Sankey  A. Welcome & Call to Order  Committee Chair Lauren Wise welcomed everyone and called the meeting to order at  11:00A AM.  B. Certification of Quorum  Quorum was certified by Assistant to the City Manager Alex Shepherd.  A Approval of Agenda  Motion by Mr. Daniel, seconded by Ms. Miller to approve the agenda as presented. The  motion carried unanimously.  D. Approval ofl Minutes of April 22, 2024 Meeting  Motion by Ms. Miller seconded by Mr. Daniel to approve the minutes oft the April 22,  2024 meeting as presented. The motion carried unanimously.  E. ARPA Financial Policies  Mr. Luebbe explained that hel has been in contact with the State ARPA funds representative regarding whether our current policy is sufficient, but hel has not yet heard back from them. He noted that there are a number of other ARPA policies that he    will need to! bring before the committee in the upcoming months. Mr. Hooper added that the State is requiring that we have those policies codified and adopted.  F. Purchasing Policy  Mr. Shepherd noted that the revision discussed at the last meeting regarding purchases over $75,000 has been included in this draft. Mr. Shepherd reported that he consulted with the UNC: School of Government, and they have advised that for these types of purchases the Council can delegate the authority to the City Manager to award that contract, or they can choose nottoand' keep that] power for themselves. This draft includes the provision in Section 3.2.D. that' "Purchases in the formal range require the approval oft the City Council or the City Council may delegate this authority to the City Manager." Mr. Luebbe added that this authority would be for expenditures passed in During discussion it was decided that Council's delegation ofauthority to the City Manager should be granted annually as part of the budget approval and ordinance and that any purchases made outside the normal budget process would require approval of City Council. Mr. Daniel moved, seconded by Mr. Miller to approve thel Purchasing  the operatingl budget.  Policy with those edits. The motion carried unanimously.  G.1 TACAppointment  Mr. Hooper explained that this appointment is for the Transylvania County Transportation Advisory Committee, the local appointed body thatprovides feedback to the State on theirstrategic transportation infrastructure plans (STIP), which govern the transportation projects throughout our transportation district. Currently Aaron Bland iso our representative and his term is expiring. Staffhas discussed this and concluded thati it would be best tol have an elected official, rather than a technician, to fill our designated seat on that board. Following discussion, it was decided to poll the Council  to see who would be interested in serving on the committee.  H. ABCI Appointments  Mr. Hooper explained that our ABC: system is going through a transitional phase right now with their interim general manager and the need to hire a new general manager. Additionally, theira audit firm was acquired by another firm and therefore, they may be switching audit firms. He added that there is a need tol have people on the board who have backgrounds in that particular area, and he is not sure that the folks on the board as it stands have the necessary background to lead ABC through this next phase in their existence. He said they have two appointments coming up in July and Iam recommending that we fill atl least one ofthem with a staff person who has background inf finance and administration and can help the board through this next phase. Mr. Luebbe is not eligible, so Iam recommending that you instead appoint me to the. ABC Board to fill one oft those slots. And then the other one we can either advertise openly and choose the candidate at-large like we have been doing, or we could recommend  Minutes--Finance & Human Resources Committee Meeting-June 3, 2024  Page2of3    someone with thei necessary background. He asked Ms. Milleri ifs she would be willing to serve on the board. Ms. Miller said she would be willing and could contribute because ofher background in finance, hiring and administration. Mr. Daniel moved, seconded by Mr. Wise to recommend the appointment of City Manager Hooper and Susan Miller to the. ABC Board. Vote was 2-0, with recusal by Ms. Miller; the motion carried.  Public Comment- - None. Set Date for Next Meeting August 26, 2024, at 11:00 AM.  The next meeting of the Finance & Human Resources Committee will be on Monday,  K. Adjourn  There being no further business, the meeting was adjourned at 12:00 PM.  xa  Lauren) Wise Chair Councill Memher X Hodsdon Denise City Clerk  Minutes  Approved:  26, aDa4.  Dunisybtudmn  Auqust  Minutes--Finance & Human Resources Committee Meeting-June 3, 2024  Page3of3