ROCKINGHAM EX-SSASN A CITY LOOKING FORWARD MERE  CITY COUNCIL AGENDA January 12, 2016 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2.  Invocation by Reverend Mitchell Roller, Pastor of Sweet Haven Church.  3. Amendments and Changes to Agenda.  4.  Consent Agenda:  A.  Disposition of Minutes of the December 8, 2015 Regular Meeting.  B. Tax Collector's Report. (See Pages 5-8)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of December 31, 2015. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C. Minutes of various boards. Business by Planning Board. A. Set Public Hearing. (none) B. Hold Public Hearing. (none)  5.  C. Minutes from Various Boards (included separately) the "Draper Drive" right-of-way. (See Pages 9-11)  6.  Consideration of a Resolution regarding the withdrawal of dedication of  514 Rockingham Road, Rockingham, NC 28379 . Phone -1- 5 9088 Fax (910) 997 6617 www.goroctingham.com    City Council Agenda January 12, 2016 Page 2  7. Presentation of the FY 2014-15 Audit by Ken Anderson, CPA of 8. Consideration of award of timber sale at Rockingham Industrial Park West in the amount of $136,526.00 to DeBerry Land & Timber, Inc. of  Anderson, Smith & Wike, PLLC. (Audit enclosed)  Troy, NC. (See Manager's Comments)  9. Business by Visitors. 10. Business by City Clerk. 11. - Business by City Manager. 12. Business by City Attorney.  13. Items of discussion by City Council Members.  A. Adopt Resolution Honoring Dr. Martin Luther King, Jr. (See Page 12)  14. Business by Mayor. 15. Adjournment.  -2-    Monty R. Crump City Manager  ROCKINGHAM XXX A CITY LOOKING FORWARD  MEMOTO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  January 6, 2016 Agenda Items  REGULARAGENDA:  8.  Consideration of award of timber sale at Rockingham Industrial Park West in the amount of $136,526.00 to DeBerry Land & Timber, Inc. of The City retained Kiker Resource Management, LLC to prepare timber sale on selected areas of city owned property at Rockingham Industrial Park West. Kiker received timber sale bids on referenced property on January 6, 2016. Two bids were received with the highest bid in lump sum amount at $136,526.00 from DeBerry Land & Timber Inc. of Troy, NC. Numerous lumber and timber companies were invited to bid. I recommend that Council award timber sale  Troy, NC.  contract to DeBerry as presented. Kiker Resource Managamant LLC  City of Rockingham Richmond County,NC Timber Sale Bid Results 1/6/2016  Timber Company DeBerry Land & Timber, Inc. Claybourn Walters Logging  Amount $ 136,526.00 $ 135,785.00  -3-  514 Rockingham Road, Rockingham, NC 28379. Phone (910) 895 9088 Fax (910) 9976617-www.gorockingham.com    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS    2  8  N  2N  -5-    UNCOLLECTED TAXES  YEAR 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004  AMOUNT 742,494.62 36,720.70 26,688.11 19,090.00 16,511.31 12,108.28 10,256.87 8,925.59 5,290.51 4,294.50 3,973.77 3,004.32  December 2015  742,494.62 146,863.96 889,358.58  Total Current Year Total Past Years Total All Years    o 5  8 B 49 a a a 8    0  8  8 8 o  o  8 -    Staff Report to Planning and Zoning Board  Agenda Item: V.A January 5, 2016 Issue:  Consideration of Resolution regarding the withdrawal of dedication of the' "Draper Drive" right-of-way.  Background:  A new commercial development (grocery store) is proposed for the property located at 705 US Hwy 74 Bus. E. which is immediately adjacent to Aldi and directly across from the entrance to Falling Creek Plaza (Walmart). During the process of preparing title work for the subject property, a subdivision plat recorded in 1998 was discovered that created a 50-foot wide public right-of-way through the property labeled on the plat as "Draper Drive". Obviously, no street was ever constructed; however the right-of- way was officially offered for public dedication via the recordation of the subdivision plat. The current property owner wants to withdraw the offer of public dedication, sO the proposed new development can move forward. The City Council must consent to the withdrawal of dedication. A resolution regarding the proposed withdrawal of dedication was prepared for the City Council's consideration by Alden Webb  on behalf of the property owner and the proposed developer.  Staff Comments: Board's review.  1. A copy of the proposed resolution and subdivision plat are included in the agenda packet for the 2. The plat should never have been approved by City staff, because it is contrary to requirements set forth in the City's UDO - then and now. Subdivision plats involving the dedication of a public right- of-way cannot be approved until the street construction is completed; or a financial guarantee is deposited with the City ensuring the completion of the street. The plat was approved during a  period when no planning staff was employed by the City.  Staff Recommendation: the resolution as requested.  City staff recommends the Board review the proposed resolution and recommend the City Council adopt  Planning Board Recommendation: Council adopt the resolution.  The Planning Board reviewed the request on January 5, 2016 and recommended unanimously the City  9-    RESOLUTION REGARDING PROPOSED WITHDRAWAL OF DEDICATION OF THE WHEREAS, Richmond Hospitality, LLC has submitted to the City of Rockingham a proposed Withdrawal of Dedication regarding an unopened right-of-way depicted as Draper Drive on a survey plat attached hereto as Exhibit A and described in Plat Slide 663-J recorded in the Richmond County Public WHEREAS, pursuant to G.S. 136-95, the Property Owners have requested that the Rockingham City Council adopt a resolution indicating that the dedicated right-of-way described in the proposed NOW, THEREFORE BE IT RESOLVED, by the Rockingham City Council that the street depicted as Draper Drive on Exhibit A attached hereto in not part of a street plan adopted under G.S. 136.66.2.  "DRAPER DRIVE" RIGHT-OF-WAY  Registry; and  Declaration of Withdrawal in not part of a street plan adopted under G.S 136-66.2.  M. Steven Morris, Mayor  CERTIFICATION  I Gwendolyn F. Swinney, City Clerk of the City of Rockingham, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution adopted by the City Council of the City of Rockingham, North Carolina, in regular session convened on the 12, day of January, 2016. WITNESS may hand and the corporate seal of the City of Rockingham, North Carolina this the 12,  day of January 2016.  Gwendolyn F. Swinney, City Clerk  -10-    E Exhibit A li  4  CvDu  BBRRTO  G33-3  -11-    M. Steven Morris Mayor  ROCKINGHAM EENGNEN A CITY LOOKING FORWARD CAN  RESOLUTION  Honoring Dr. Martin Luther King, Jr.  WHEREAS, the United States Congress, the North Carolina General  Assembly and the Richmond County Commissioners have proclaimed January 18, 2016 as a legal holiday to commemorate the life and teachings of Dr. Martin Luther King,  Jr.,a and  WHEREAS, the King Holiday is set aside as a day for peace and civil WHEREAS, Dr. King showed courage, endurance and patience in the WHEREAS, the local Steering Committee is holding a celebration in  unity and building of understanding between races and cultures; and  face of hostility, criticism and adversity working to promote freedom, justice and honor of Dr. Martin Luther King using the theme "HIS DREAM MATTERS!" Holiday inspire young people to embrace an alternative to violence for settling disputes, conflicts and to reject those influences that destroy rather than sustain life. the Rockingham City Council do hereby resolve that Monday, January 18, 2016 be set aside as a day to remember Dr. Martin Luther King, Jr. and to promote appropriate activities to further enhance the democratic ideals and concepts advanced by this  peace; and and  WHEREAS, the Federal Holiday Commission desires that the King  NOW, THEREFORE, I, M. Steven Morris, Mayor and the Members of  great American.  This the 12th day of January, 2016.  Signed:  M. Steven Morris, Mayor  ATTEST:  Gwendolyn F. Swinney City Clerk  514 Rockingham Road, Rockingham, NC 28379 Pho -12- 95 9088 Fax 910.9978617-wwwseroctinghm.con    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -13-    4737  ROCKINGHAM ECB.TEN MEHEEES A CITYLOOKINO FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director January 6, 2016 Activity Report  The following are activities involving our department this month.  Youth Basketball - This program will tip off the 2016 season on Friday, January gth. We have twenty-nine teams in six respective divisions and involves slightly under three hundred We will again be utilizing Rockingham Middle, Washington Street, and West Rockingham Schools for some of our games and practices. If everything goes accordingly we Youth5pringsorcer- Registration for this popular sport will begin on Monday, January 18th Field Maintenance = Although our activities have moved inside for the next couple of months our maintenance staff has already begun some initial preparation to our baseball and softball  participants ranging in age from seven to sixteen.  should complete this season the latter part of February.  and conclude Tuesday, February gth.  fields. It's cold outside but spring will be here before we know it.  514 Rockingham Road, Rockingham, NC 28379 Phor 14- 75 9088 Fax (910) 9976617-www.goreckingham.com    V  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVID MULLIS CAPTAIN  A D FIRE DEPY. December-15  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of December 2015.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 0 Cooking fire: Electrical:  54 1 22 1 0 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Service Call: Co detector: Assist EMS:  52 53 16 2 3 2 0  Out of Town: Structure: Good Intent: Trash/outside fire: 0 Gas Leak/Spill: Assist Police: Mutual aid:  2 1 Z 1 0 1  Hours Spent on Calls: 23 hours 9 minutes Total Property Exposed to Fire: Total Property Damaged by! Fire: Total Property Saved:  $20,000.00 $8,000.00 $12,000.00  During the month of December full time members of the fire department averaged 101 training hours  per person; part-paid members averaged 2 hours per person for the month.  Public Life & Safety: -Installed 3 car seats  -Sparky had a visit with Mt.Olive Church preschool class  Respectfully Submitted, nws Fire Chief Harold Isler  -15-  231 S. LAWRENCE ST. ROCKImAm, NC28379 1910-997-4002    ROCKINGHAM CITY LOOKING FORWARD W.D. Kelly, Chiefofl Police To: Monty Crump From: W. D. Kelly Chief of Police Date: January 6, 2016 Ref: December Activity Report  Rockingham Police Department  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1108 31 112 7Z 143  Z 72 6 0 75 96  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  65 8 41 325  The holiday season was quiet and uneventful and we hope this year will continue to  be peaceful and safe for everyone.  311E. Franklin Street, Rockingham, N.C. 28379, Phon - 16- 5-2468. Fax (910) 895-0899 ngorpcanghampicon