ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA September 10, 2024 6:30 p.m.  1. Opening of meeting by Mayor. John P. Hutchinson. 2. Invocation by Councilman, Gene Willard. Amendments and Changes to Agenda.  3.  4. Consent Agenda:  A. Disposition of Minutes of the August 13, 2024 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-9)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of August 31, 2024 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5. Business by Planning Board.  A. Set Public Hearings.(none) B. Hold Public Hearings: (none)  C. Minutes from Various Boards. (Enclosed)  1  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.gorockingham.com    City Council Agenda September 10, 2024  6. Set public hearing for an ordinance adopting the recodified 7. Consideration of Board appointments/reappointments.  Rockingham City Code. (See Page 10)  (See Page 11)  8. Consideration of Adoption of Resolution formally accepting 2023 Appropriations Act Directed Projects Grant offer of 12,805,000 and assurance to the North Carolina Department Of Environmental Quality that all conditions or assurances will be adhered to and to authorize Monty Crump, City Manager and successors, to fully execute all documents and request of said appropriation as required by Division of  Water Infrastructure. (See Page 12)  9. Consideration of Approval of Capital Project Ordinance adopting a Capital Project Fund for the 2024 Wastewater Treatment Plant  Improvement Project. (See Pages 13-14)  10. Business by Visitors. 11. Business by City Clerk. 12. Business by City Manager.  13. Items of discussion by City Council Members.  14. Business by Mayor. 15. Adjournment.  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    2  5  R 8 D0  4    UNCOLLECTED TAXES  YEAR 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014  AMOUNT 3,495,468.24 69,344.75 27,117.75 13,617.99 8,138.35 5,643.37 4,810.02 4,297.31 4,073.38 4,454.83 4,835.09  Aug-24  3,495,468.24 146,332.84 3,641,801.08  Total Current Year Total Past Years Total All Years  5    0 6 8 8  E    a d8 o  0  7    5 8 O  0 o  a  3  8 S 8 8   L C0  B  2  00 8  E 4    d8 0e 0e o0 o o o o    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY LOOKING FORWARD  IN  MEMORANDUM  To: Mayor. John P. Hutchinson and City Council Members From: John R. Massey, Jr., Assistant City Manager Re: Rockingham City Code Recodification  Date: September 5, 2024  The City contracted with American Legal Publishing in October 2023 to perform a recodification of the City Code. The recodification process includes the incorporation of all amendments adopted since the previous recodification (circa 2002), a comprehensive review of all code sections by American Legal attorneys to ensure consistency with current NC General Statutes, updating all statutory references, and incorporation of City staff revisions. City staff revisions include the removal of antiquated language and references to Boards, programs and services that no longer exist. From a daily enforcement perspective Five copies of the recodified City Code are available for review in the Planning Department. The final draft is also available online through the American Legal Publishing code library at the following link: Going forward, the City will contract with American Legal Publishing annually to codify all amendments enacted by City Council and identify any needed amendments necessary to maintain consistency with NC General Statutes. By contracting for the annual service, the City will avoid the cumbersome, labor City staff recommends the City Council set a public hearing for the adoption of the recodified City Code  and effect on citizens, there are no substantive changes in the recodified document.  ittpsil/codelbrary.araryamegal.comcdesrocanghamnelatest/overvew.  intensive effort of catching up on over 20 years of updates at one time.  for the October 8, 2024 City Council meeting.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.gorectingham.com  10    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor. John P. Hutchinson and City Council Members From: John R. Massey, Jr., Assistant City Manager Re: Recommendations for Board Appointments  Date: September 3, 2024  City staff recommends the City Council appoint Holleigh McLaurin to the Historic Preservation Board to fill the seat vacated by Michelle Denham. City staff has no recommendation for the two remaining vacant  seats at this time.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.geroctingham.com  11    ROCKINGHAM A CITY LOOKING FORWARD  ANO  RESOLUTION BY GOVERNING BODY OF THE CITY OF ROCKINGHAM, NORTH CAROLINA  WHEREAS, the City of Rockingham, North Carolina has received a Directed Projects grant from the 2023 Appropriations. Act, Session Law 2023-134, administered through the Drinking Water Reserve and Wastewater Reserve to assist eligible units of government with meeting their water/wastewater WHEREAS, the North Carolina Department of Environmental Quality has offered 2023 Appropriations Actf funding in the amount of $12,805,000 to perform work detailed in the submitted application, and WHEREAS, the City of Rockingham intends to perform said project in accordance with the agreed scope  infrastructure needs, and  ofw work,  NOW, THEREFORE, BEI ITI RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROCKINGHAM, NORTH That the City of Rockingham does hereby accept the 2023. Appropriations Act Directed Projects Grant That the City of Rockingham does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award Offerwill be adhered That Monty Crump, City Manager, and successors so titled, is hereby authorized and directed toi furnish such information as the appropriate State agency may request in connection with this project; to make the assurances as contained above; and to execute such other documents as may be required by the  CAROLINA: offer of $12,805,000.  to.  Division of Water Infrastructure.  Adopted this the  day of Signed:  2024.  John P. Hutchinson, Mayor  Sabrina Y. McDonald, CMC, City Clerk  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 - Fax (910) 997 6617 www-gorockingham.com  12    ROCKINGHAM A CITY LOOKING FORWARD  CAPITAL PROJECT ORDINANCE ADOPTING A CAPITAL PROJECT FUND FOR THE WASTEWATER  TREATMENT PLANT IMPROVEMENT PROJECT  BE IT ORDAINED by the City Council of the City of Rockingham, North Carolina, that pursuant to section 13.2 of Chapter 159 oft the General Statutes of North Carolina, the following capital project ordinance is SECTION: 1: The Project authorized is improvement oft the wastewater treatment plant to be financed by a Directed Project grant from the 2023 Appropriations Act, Session Law 2023-134, administered by the SECTION 2: The officers of this unit are hereby directed to proceed with the capital project within the  hereby adopted.  Drinking Water Reserve and' Wastewater Reserve.  terms of the board resolution and the budget contained herein. SECTION 3: The following amounts are appropriated for the project:  Account Number 67-430-3450 67-430-3040 67-430-2570 67-430-8990  Account Name  Amount $9,083,853 1,737,889 18,000 1,965,258 $12,805,000  Construction/ Contracted Services Professional services/Fees/Engineer Miscellaneous Administrative Fees Contingency Total Project. Appropriation  SECTION 4: The following revenues are anticipated to be available to complete this project:  Account Number 67-301-0000  Account Name  Amount $12,805,000  Directed Project Grant (SL 2023-134)  SECTION 5: The finance officer is hereby directed to maintain within the capital project fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant SECTION 6: Funds may be advanced from the General Fund for the purpose of making payments as due. Disbursement requests should be made to the grantor agency in an orderly and timely manner. SECTION 7: The finance officer is directed to report, on a quarterly basis, on the financial status ofe each project element in Section 3 and on the total grant revenues received or claimed. SECTION 8: The finance officer is directed to include a detailed analysis of past andi future costs and revenues on this capital project ine every budget submission made to the council.  agreement and state and federal regulations.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 www.gorockingham.com  13    SECTION 9: Copies oft this capital project ordinance shall be furnished to the City Manager, City Clerk,  and the Finance Officer for direction in carrying out this project.  Adopted this the  day of Signed:  2024.  John P. Hutchinson, Mayor  Sabrina Y. McDonald, CMC, City Clerk  14    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  15    ROCKINGHAM A CITY LOOKING  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Parks and Recreation Director September 3, 2024 Activity Report  The following is an update on current Parks and Recreation activities.  Youth Soccer - All aspects oft this very popular sport are falling into place as we begin our 31st  season on Tuesday, September 3rd.  Over 400 children are registered to participate and if everything progresses accordingly  we should complete our season the latter part of October.  Youth Volleyball - Registration begins on Wednesday, September 18th. After nine seasons of solid enrollment this program has established a good foundation for continued growth. Flag Football - Additionally, registration also begins on Wednesday, September 18th for this third year program. In just a short period of time this program has generated a great deal of Hinson Lake - Reservations are in place for every' weekend through the end of this calendar year. Additionally, this facility will play host to the annual ultra-marathon race the last week- Browder Park Pool - An extensive rehabilitation project was begun on Monday, August 26th on the swimming pool at Browder Park. Updates will be provided as we move along but if everything goes accordingly all work is scheduled to be completed by mid to early October.  interest and is becoming one of our most popular offerings.  end of this month.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwwgeroctingham.com  16    POLICE RORICALOINA ROC ACITY RWARD  George C. Gillenwater  Chief of! Police  To: Monty Crump From: G.C. Gillenwater Chief of Police Date: September 3, 2024 Ref: August Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Citations:  1541 367 48 79 08 13 88 56 04 08 120  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged  311 East Franklin Street, Rockingham NC: 28379  910-895-2468  ngorakngampdaom  17    ROKV  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTY PLAYER  4 FIRE DEPT. August  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of August 2024.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 4 Smoke scare: Electrical:  61 0 17 3 2 1  In7 Town: Silent Alarms: Alarm Malf: Assist Police: Assist Ems: Cooking fire: Water rescue:  61 61 19 0 1 0 1  Out of Town: Structure fire: Good Intent: Trash/outside fire: 1 Unauthorized burn: 0 Vehicle fire: Spill/Leak:  0 0 Z 1 4  Hours Spent on Calls: 4 hours 32 minutes Total Property Exposèd to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of August of thei fire department averaged 381 training hours per person; part-paid members averaged 51 hours per person for the month.  Respectfully Submitted, Mp Harold Isler Fire Chief  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002  18