COUN Gounty of Hoke A y SHED  Micka T. Stanton DIRECTOR  Department  Services  TELEPHONE (910)875-8725 FAX (910)843-7766  MINUTES FOR: MEETING OF  THE. HOKE COUNTY DEPARTMENT OF SOCIAL SERVICES: BOARD  June 24, 2024  AI meeting oft the Hoke County Department of Social Services (the "Board") was held at 4:00 p.m. on June 24, 20241 in the Commissioners Room! located: int the Administrtion Building (Pratt Building) at 227N.Main St, Raeford, NC, pursuant County to notice duly given. The following Board Members ("BM"); constituting a quorum, were  present:  Linda Revels, Chair Allen Thomas, Jr. Virginia Chason Carl. A. Pevia  Also present representing the Department were Terry Stanton, Director oft the Hoke County Department of Social Services; Deidra Hadley, Personnel Tech I; Barbara Mena, Administrative Officer; Tammy Brewer, Family Support Services Supervisor; Kendra McAm, Social Worker m; Diane Simmons, Program. Administrator over. Income Maintenance and Child Support and. Jose Coker, Department of Social Services Attorney. Chair Revels called the meeting to order at 4:00 p.m. and welcomed the Board to  this month's meeting. Thereafter, BM Chason give the invocation. Chair Revels asked: for public comments. There were none.  Chair Revels asked for a motion to approve the consent agenda. BM: Pevia made a motion to approve the consent agenda items (a) thel May 20, 2024 Minutes with the correction of $30.00 to be changed to $30,000 oflapse salary in Director's Presentation (b) the next meeting date ofN Monday, July 29,2024 and (c) Budget Amendment which  was seconded by BM' Thomas. The vote was unanimous.  Chair. Revels asked: for the Child Care update from Ms. Tammy Brewer. Ms. Brewer updated the Board on expenditures for May service month. Ms. Brewer reported. the total amount spent in preliminary expenditures was $194,486.00. The amount Smart Start was $1,832.00. The amount spent inl Non-Smart was $177,678.00. She spent stated that the current spending Coefficient is 87% (eighty-seven percent). The Unexpended  in  An Equal Opportunity. Employer    inty of Hoke  Micka T. Stanton DIRECTOR  Services  TELEPHONE (910)875-8725 FAX (910)848-7766  Depar  RADg Re28379340 ALISHED  balance in Non-Smart Start is $337,147.00 and Unexpended balance in Smart Start is $5.00. Ms. Brewer reported that Child Care still doesn'thave a waiting list. Chair Revels  asked ift the Board had any other questions. There were none.  Chair Revels asked: for] Energy Program's Outreach Plan. Ms. Brewer gave details oft thej plan. Ms. Brewer stated she supervised the Crisis Intervention Program and] Maria Ramirez supervised the LIEAP Program. Applications willl bet taken Monday - Friday in person, on the phone, EPASS or mail in. Chair Revels asked when it each program being used. Ms. Brewer stated that July 1 - June 30 is CIP program and December 1-March 31 is LIEAP but the month ofDecember: is only for the Elderly. Chair Revels asked is there a age requirement for seniors. Ms. Brewer responded 60: years of age or ifthey receive disability or receive benefits through Division of Aging. Chair Revels asked fora motion. BM Thomas made ai motion to approve thel Energy Programs Outreach Plan, which was seconded by BMI Pevia. The vote was unanimous. BM Thomas asked is there any assistance with Section 8. Ms. Brewer stated the only thing the agency has is through our Work First program which is Work First Emergency. Assistance. This program does have requirements that have to be met to qualify. They needt to be working, they must have an eviction notice and they only get up to $500. Ms. Mena stated these funds are reimbursable. Director Stanton stated we do have al housing list to give out's att the agency. Director Stanton stated he çan'tg get in touch with the any one with Section 8 in Hoke Co. BM Thomas asked Director Stanton is there someone in the agency that is knowledgeable with other programs to assist clients who don't qualify for certain programs. Also, does this person know about the Southeastern programs?1 Director Stanton stated the front desk and our Intake person. Chair Revels asked ift the Board had any more questions. There  were none.  Chair Revels asked for the Director's Presentation. Director Stanton directed the Board to the MOU. Director Stanton talked about the vacancies. BMI Pevia asked which position that is vacant needs to be filled: first. Director Stanton stated the Income Maintenance positions. Director Stanton asked the Board tol look at the last page under FNS. This was due to aworker who was shifted to another position and an application got missed placed. Director Stanton stated he met with the County Manager and discussed doing something to give back to the Community. This will be ajoint effort they with Social Service and' The Health Department but all the county. Departments will be envolved, Thej proposed date is September 7th from 10 am until 3 pm att thej park on Hwy. 211. Our goal ist to make this al big event where we can do this every year. Director Stanton stated that BM Chason's] position will end on June 30th. The State had us do a survey and we submitted The Board's information to the state. Director Stanton stated that hel had been reaching out to the State about BM Chason's position and finally gota response today. The State stated they never posted her position due to having ai new worker. They are working on this now and stated that BM Chason could stay in the position and they will geti itj posted early. July. At that time BM Chason could re-apply. They said they would let Director Stanton know once the position has been posted. Chair  Anl Equal Opporhnitp-Employer    Gounty, of Hoke RARGUPRCIRIE,AO ABLISHES  Micka T. Stanton DIRECTOR  Services  TELEPHONE (910)875-8725 FAX (910)848-7766  Dfis)  Revels asked for Ms. Diane Simmons to give and update on Medicaid changes. Ms. Diane gave an update on the changes on Medicaid. She also stated that it's possible coming December that Medicaid could go back to the old way ofhow) Medicaid was originally done. Ms. Diane stated this is the last week of working overtime as the workers arel burned out. Ms. Diane stated there will be more. Medicaid information given during the Institute coming up next month. Ms. Diane gave updated information on the Tailored Plan. Ms. Diane stated that the Adult Medicaid got with Ms. Shirly Hart and they willl be meeting with her several days a week to discuss and explain this Plan. Chair Revels asked ifthe applications have slowed town. Ms. Diane stated they have. Director Stanton stated that the IT confidentiality forms have been signed. BM Thomas asked about the old HATS building. Director Stanton stated the windows have been tinted andt the cameras will be updated. Chair Revels askedi if the Board has any other questions. There were  none.  Chair Revels asked for a motion to adjourn until Monday, July 29, 2024. BM Thomas made ai motion to adjourn which was seconded byl BM Chason. The vote was  unanimous.  Linda Revels, Chair  Micka T. Stanton, Secretary  Date  An. Equal OpportunityEmployer