W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL MEETING MONDAY,JUNE: 3,2024-7 7:00 P.M. WEDDINGTON TOWN HALL AGENDA *AMENDED  1924 WEDDINGTON ROAD WEDDINCTON,NCZ8104  1. Call to Order 2. Determination of Quorum 3. Pledge of Allegiance  4. Additions, Deletions and/or Adoption oft the Agenda  5. Conflict of Interest Statement: In accordance with the. state government ethics act, it is the duty ofe every Council member to avoid conflicts ofinterest. Does any Council member have any known conflict ofi interest with respect to any matters on the agenda? Ifso, please identify the conflict and refrain from any  participation in the matter involved. 6. Mayor/Counclmember Reports 7. Public Comments 8. Public Safety Report 9. Consent Agenda  A. Approve. April 29, 2024 Town Council Special Meeting Minutes B. Approve May 13, 2024 Town Council Regular Meeting Minutes  . Approve FY 2023-2024 Budget Amendment  D. Approve FY 2023-2024 Audit Contract with. Ann Craven, CPA, PLLC: for an amount not to exceed  $10,800.  10. Old Business  A. Fiscal Year 2024-2025 Budget i.P Public Hearing and Set the Tax Rate  ii. Discussion and Possible Consideration of] Fiscal Year 2024-2025 Proposed Budget Ordinance B. Discussion and Possible Consideration of Comprehensive Land Use Plan and Downtown Master C. Discussion of Amending the Planning Board Rules of] Procedure to add Public Comments to Regular  Plan  Planning Board Meetings  11. New Business 12. Code Enforcement Report 14. Transportation Report 15. Council Comments 16. Adjournment  B-tpa-smhmeolireramdfarcalaee: 13. Updates from Town Planner and' Town Administrator    W  TOWN OF WEDDINGTON REGULAR TOWN COUNCIL MEETING MOPAY,NE,0A-702 P.M. WEDDINGTON TOwN] HALL MINUTES PAGE10F8  1. Call to Order  Mayor Bell called the meeting to order at' 7:00 p.m.  2. Determination of Quorum  Quorum was determined with all Councilmembers present: Mayor Jim Bell, Mayor Pro Tem Tom Smith, Staff: Town Planner Greg Gordos, Finance Officer Leslie Gaylord; Town Attorney, Karen Wolter Visitors: Gayle Butler, Kim Topalian, Walton Hogan, Liz Holtey, Chad Emerine, Melissa Emerine, Bill Deter, Wendy Shaw, Rusty Setzer, Joyce Plyler, Christopher Neve, Sheila Allen, John Allen, Linda Manus,  Councilmembers Brannon Howie, Jeff Perryman, and Darcey Ladner  Rich Watson 3. Pledge of Allegiance Council led the Pledge of Allegiance.  4. Additions, Deletions and/or Adoption of the. Agenda  Ms. Gaylord asked to amend the agenda to remove 13. Update from Finance Officer and Tax Collector as  reports are not ready because the meeting is being led earlier in the month than usual.  Motion: Vote:  Mayor Pro Tem Smith made a motion to adopt the agenda as amended.  The motion passed with a unanimous vote.  5. Conflict of] Interest Statement: In accordance with the state government ethics act, it is the duty of every Council member to avoid conflicts ofinterest. Does any Council member have any known conflict ofinterest with respect to any matters on the agenda? Ifso, please identify the conflict and Mayor Bell read the Conflict of Interest Statement. No Councilmembers had a conflict ofi interest.  refrain from any participation in the matter involved.  6. Mayor/Coumcimember Reports  Councimember Perryman stated his appreciation for those that came out to the CRTPO presentation at the May WUMA meeting. The next meeting will be held in Marvin on June 27th at 4:00 p.m.    Town of Weddington Regular Town Council Meeting Minutes 06/03/2024 Page 2 of8  Councilmember Ladner reported on the' TreesUnion board meeting. She is serving as secretary. The July  meeting will bel held on the 16th at 6j p.m. in Wesley Chapel.  7. Public Comments  Kim' Topalian 130 Bluebird Lane: Ms. Topalian commented on adding public comments atj planning board Walton Hogan 5009 Laurel Grove Lane: Mr. Hogan commented on the merits of adding public comments at Chad Emerine 953 Eagle Road: Mr. Emerine thanked the council for their work on thel Land Use Plan. He commented on the yield plan submitted with the Deal Lake RCD Application. He asked Council to instruct Wendy Shaw 6733 Weddington Matthews Road: Ms. Shaw commented on the lack of communication from Joyce Plyler 1046 Bromley Drive: Ms. Plyler commented on the inaccuracy oft the equation used toj project population and grammatical errors in land use plan. She also commented on adding public comments at the Christopher Neve 110 Chasestone Court: Mr. Neve commented on the budget and how to retain the new lower tax rate with proposed changes, for example adding two night-time deputies and park development. He commented on how the changes will be worked into the budget and how taxes will be affected down the  meetings. She asked the town attorney to cite statutes when giving legal advice.  planning board meetings.  staff to inform Toll Brothers to start over with the process.  town hall regarding her concerns over development on a neighboring parcel.  planning board meetings.  road.  8. Public Safety Report  Deputy Wrenn gave the Public Safety Report: There has been a dramatic spike in calls  Deputies are working with the highway patrol and Union County on traffic saturation. More traffic saturation exercises will be conducted. He plans one or two a month.  Reach out with any concerns or with ai radar trailer request  Deputies have seen: more complaints about motorcycles lately. There are different rules for chasing  motorcycles. 9. - Consent Agenda  A. Approve. April 29, 2024 Town Council Special Meeting Minutes B. Approve May 13, 2024 Town Council Regular Meeting Minutes  C. - Approve FY 2023-2024 Budget Amendment  D. Approve FY 2023-2024 Audit Contract with Ann Craven, CPA, PLLC for an amount not  to exceed $10,800.    Town of Weddington Regular Town Council Meeting Minutes 06/03/2024 Page 3 of8  Motion: Vote:  Mayor Pro Tem Smith made a motion to approve the Consent Agenda as  presented.  The motion passed with a unanimous vote.  10. Old Business  A. Fiscal Year 2024-2025 Budget  Mayor. Bell opened the public hearing at 7:28 p.m.  . I Public Hearing  No residents signed up to speak  Mayor. Bell closed public hearing at 7:28 p.m.  ii. Discussion and Possible Consideration of] Fiscal Year 2024-2025 Proposed Budget  Ordinance and Set the Tax Rate  Motion:  Mayor Pro Tem Smith made ai motion to approve the FY 2024-2025 Proposed  Budget Ordinance.  Mayor Bell opened the floor for discussion. He led with the topic of adding additional deputies. Councilmember Perryman commented that having extra deputies is like insurance. He stated this can be reviewed and ifthe call volume doesn'ts show ai need, the extra deputies can bej pared back. Councimember Perryman agrees that the money should be appropriated, and the town Mayor Pro Tem Smith stated that having full-time deputies in town is a service oft the government. Weddington has expensive houses and are targets to the ne' er do wells that come down from Charlotte. He stated it is the responsibility of the town to cover the deputy situation Councilmember Ladner stated that shei is in favor oft the appropriation for extra deputies being in Councilmember Howie stated that the council has the choice and the means to project the citizens and provide 24-hour coverage. With the lowering of the tax rate, the town can provide  should give it a shot to see its effect.  and he is in favor ofit being in the budget and for approving a contract.  the budget.  the coverage.  Mayor Bell asked Ms. Gaylord ift this will affect the tax rate.  Ms. Gaylord responded that the money is in the budget to do it and currently the town is generating enough income. The reduction oft the fire service made funds available. Mayor Bell stated that the town wants Deputy Wrenn toi remain in the. Administrative Deputy roll. He said he looked intol Mecklenburg County crime statistics and compared to Union County.  Adding the deputies will help keep the crime rate lower.    Town of Weddington Regular Town Council Meeting Minutes 06/03/2024 Page 4of8  Mayor Pro Tem Smith commented that the funds are in the budget. The lower tax rate will affect  the other taxes received from the state.  Vote:  The motion passed with a unanimous vote.  Ms. Gaylord asked ift the motion approved the tax rate. Ms. Wolter asked council to make a  separate motion to clarify the tax rate.  Motion: Vote: contracting. Master Plan  Mayor Pro Tem made a motion to set the tax rate at $0.025 per $100 assessed  valuation.  The motion passed with a unanimous vote.  Council directed staff to talk to the Union County Sheriff's Office about additional deputy B. Discussion and Possible Consideration of Comprehensive Land Use Plan and Downtown Mayor Bell commented dropping the Town Center/Downtown Master Plan and changes in the  Comprehensive Plan referring to the downtown plan.  Councilmember Ladner commented on the confusion over the lup and the DMP.  Mayor Pro Tem Smith commented on getting rid oft the Town Center Plan and deleting section 5  in the land use goals. Deleting it doesn'trestrict the town.  Councilmember Perryman agreed  Councilmember Howie agreed. There has been confusion with the different iterations. She Council discussed addition oft tree canopy protection to land use plan or UDO. Ms. Wolter Mayor Pro Tem Smith discussed additional concerns with the Comprehensive Land Use Plan. Agriculture as a Future Land Use. Ms. Wolter commented that it only applies to Future Land Use. Generally, this is aj plan and not direct zoning. This refers to goals and Land Use 1.1B wants "buildable land" included in traditional residential subdivisions. Add Land Use 1.5 to clearly define or exclude what is not buildable: Developable Land: Developable land excludes: Wetlands, Submerged Lands, Steep Slopes >25%, Floodways, the 100-year Flood Plain, lands under High Voltage Power Lines (conducting 69 kilowatts or more) and any Environmentally Sensitive Area the' Town has sO  agreed with eliminating goal 5 tol help eliminate confusion. advised that the town can create a separate tree protection plan.  policies. Currently everything is zoned conditional.  designated.    Town of Weddington Regular Town Council Meeting Minutes 06/03/2024 Page 50 of8  Council discussed concerns. Ms. Wolter confirmed the amendments that Council discussed and advised that Council can approve the Plan as presented with proposed amendments. Council confirmed need for edit on thej paragraph under "Housing Trends" onj page 28.  Motion:  Mayor Pro Tem Smith made ai motion to approve the Comprehensive Land Use  Plan with the following amendments: Eliminate: Land Use Goal 5  Add: To Land Use Goal 1.1B "buildable land" after 40,000 sq. feet. Add: Land Use Goal 1.5 Developable Land: Developable land excludes: Wetlands, Submerged Lands, Steep Slopes >25%, Floodways, the 100-year Flood Plain, lands under High Voltage Power Lines (conducting 691 kilowatts or more) and any Environmentally Sensitive. Area the' Town has SO designated. Edit grammatical error on page 28-Housing Trends  Councilmember Howie asked where the language for Developable Land came from. Mayor Pro Mayor Pro Tem Smith commented on the public comments made about the projected population  Tem responded that it came from the UDO. that the original estimates were scaled back.  Vote: Motion: Vote:  The motion passed with the unanimous vote Center/Downtown Master Planj presented. The motion passed with a unanimous vote.  Councilmember Perryman made ai motion to not adopt the Town  C. Discussion of Amending the Planning Board Rules of Procedure to add Public Comments Mayor Bell asked council to discuss: 1. Public comments for Planning Board Meetings, 2. Adding a 2nd mandatory community meeting with Council for Applicants. 3. Require a second community meeting in the event of a major change in what the developer presents at the first Ms. Wolter stated the goal would be to provide an early "no" to developers on the project presented. Not that Council would vote no, but that to comment on the plan that is presented, and to express your concerns in an open format, before the developer has spent a lot ofn money. Councilmember Perryman agreed with adding public comments to the planning board agenda and he would like to see #2 and #3 combined. After the Community Meeting, ask the developer to make a presentation of their proposed plan to the Council. Any noted changes, found by the Planner, in what was presented at the community meeting, the developer will be asked tol hold a second community meeting, amending the plan according to the feedback received from the Mr. Gordos commented that major and minor changes are usually defined under zoning codes. Minor changes can be reviewed and approved administratively by the Planner. Amajor change,  to Regular Planning Board Meetings  community meeting,  public and Council members.    Town ofv Weddington Regular Town Council Meeting Minutes 06/03/2024 Page 6of8  such as an increase in density, decreasing in landscaping, increases in: road size or surface as Mayor Pro Tem Smith asked ift there would be a trigger to send the developer back to a second community meeting, for major changes in their presentation, sO that a council meeting between Council discussed merits of different meeting settings and triggers for additional meetings.  defined in the UDO.  the community meeting and the Planning Board isn'tnecessary.  Motion:  Councilmember Ladner made ai motion to approve the amended Planning Board  Rules of Procedure to add Public Comments.  Councilmember Howie stated that shej prefers the extra community meeting trigger over the Mayor Pro Tem Smith asked ift text should be included regarding the extending public comment period at the chairman's discretion. Ms. Wolter stated that the chairman has that authority  Planning Board public comments.  without it being spelled out in the Rules ofProcedure.  Vote:  The motion passed with a 3-1 vote. Mayor Pro Tem Smith, Council members Ladner and Perryman voted in favor, Councilmember Howie voted against.  Council directed Stafft to draft text amendments to add the extra community meeting for major changes in development application and an extra public comment and presentation to Council  after a community meeting before it is] presented to the Planning Board.  11.1 New Business No New Business to discuss. 12. Code Enforcement Report  Mr. Gordos reported that there has been an increase in activity, but it's too early ini the month for a formal report. Mayor Bell asked ift there were enforcement measures in place. Ms. Wolter confirmed that the Town  has enforcement measures assigned by the state statutes 13-Update-rem-Finance-OfieerandTaxColeeter 13. Updates from Town Planner and Town Administrator  Mr. Gordos gave a planning update Deal Lake Subdivision 93-lot conservation subdivision Site Walk/ Charette: 11/28/23 Community Meeting: 5/2/24    Town of Weddington Regular Town Council Meeting Minutes 06/03/2024 Page7of8  Planning Board: TBD Rea/ Providence Subdivision Conventional subdivision, 561 lots Sketch Plan reviewed; TIA under review Planning Board: tent. 6/24/24 Ennis Road Subdivision Conventional subdivision, 14 lots Planning Board: TBD 7112 New Town Road Community Meeting: 5/22/24 Planning Board: TBD 13700 Providence Road 2 additional buildings, MX (CD). zoning TIA submittal under review Community Meeting: 6/10/24  Prop. Land Use: Churches, Synagogues and Other Places of Worship  Councilmember Howie asked what the zoning for the proposed buildings at 13700 Providence Road is.  Mr. Gordos responded that it is zoned mixed use and will remain zoned as that.  14. Transportation Report No transportation report. 15. Council Comments  Councilmember Ladner: Thanked the Flags for heroes for the flags around Town Hall over the  Memorial Day Weekend.  Councilmember Howie: Iecho Darcey, that is such a wonderful look. Thank you to whoever puts those Mayor Pro Tem Smith: The flags are from the Waxhaw Weddington Rotary Club. By. July 4 we are hoping tol have 30-40 more: flags on the lawn. It will turn into a fundraiser for the Queen City Honor Flight. Ihelped put those flags out. It was rewarding toj put them up and take them down. Councilmember Perryman: Thanks to everybody for being here tonight. It's nice to have a full room. Mayor Bell: Thanks to everybody for coming out and staying late and letting us. hammer through some oft this stuff We are trying toj put up some guardrails and protect what we are doing and make some solid changes going forward. Iappreciate you guys hanging in there. By the way, next week the streaming equipment will bei installed and by next month we should have it up and Kim won'th have to come out  out. Thank you to staff for your dedication to the town.  Thanks to town stafff for all you do. Wel have the best in the state.  and video it. Keep the emails coming, it helps tol have resident input.    Town of Weddington Regular Town Councill Meeting Minutes 06/03/2024 Page 80 of8  16. Adjournment  Motion: Vote:  Mayor Pro Tem Smith made ai motion to adjourn the June 3, 2024 Regular Town  Council Meeting at 8:48 p.m. The motion passed with a unanimous vote.  26  Jiml BellMayor  Karen Dewey, Town Administr/or/Clerk  7A34.5