ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA January 10, 2023 6:30 p.m.  1. Opening of meeting by Mayor John P. Hutchinson. 2. Invocation by Reverend Dian Griffin-Jackson Davis. 3. Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the December 13, 2022 Regular  Meeting.  B. Tax Collector's Report. (See Pages 4-9)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of December 31, 2022. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C. Minutes of various boards. Business by Planning Board. A. Set Public Hearing. (none) B. Hold Public Hearing.  5.  Request for Right-of-way Abandonment: Hold public hearing for a request to abandon the 60-foot-wide unimproved right-of-way located between 509 and 517 Deweese Avenue. (See Pages 10-13  & Map Insert)  C. Minutes from Various Boards (Enclosed)  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 '---gedighnen  1    City Council Agenda January 10, 2023 Page 2  6.  Consideration of Bid Award to SKC Inc. for the US Highway 74 East Business Sewer Improvements Project in the amount of $477,084.75.  (See Pages 14-15) 7. Business by Visitors. Business by City Clerk. Business by City Manager.  8. 9.  10. Items of discussion by City Council Members.  11. Business by Mayor. 12. Adjournment.  A. Adopt Resolution Honoring Dr. Martin Luther King, Jr. (See Page 16)  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3     0  2  2  4    UNCOLLECTED TAXES  YEAR 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012  AMOUNT 883,821.59 23,004.68 10,071.35 6,736.89 5,616.18 4,885.99 4,662.06 4,967.89 5,176.58 7,027.35 5,233.78  Dec-22  883,821.59 77,382.75 961,204.34  Total Current Year Total Past Years Total All Years  5    58 8 - 8 8888  8 8 Y) 6 a  5    8  8 8 8  8 5  - 6    5 00  0  0  8 -  : o  2  4  8    8  0 0      Staff Report to Planning and Zoning Board  Agenda Item: IV.A January 3, 2023 Issue:  Request for Right-of-way Abandonment: Ellyn Brannick has requested the abandonment of the 60-foot-  wide unimproved right-of-way located between 509 and 517 Deweese Avenue.  Background:  On November 28, 2022, Ellyn Brannick submitted a written request for the City Council to abandon the 60-foot-wide unimproved right-of-way located between 509 and 517 Deweese Avenue. Ms. Brannick owns the property and residence at 509 Deweese Avenue. The right-of-way is 60 feet in width and  approximately 130 feet in length. Staff Comments: agenda packet.  1. A map illustrating the location of the right-of-way requested for abandonment is included in the 2. The right-of-way is used as the driveway to the residence at 509 Deweese Avenue. The City has no 3. Ms. Brannick placed a storage building on the right-of-way without obtaining a building permit. The City Building Inspector issued a Notice of Code Violation and directed the owner to obtain al building permit. During the permitting process, it was determined the storage building is located on the right-of-way. To obtain a building permit for the storage building ini its present location, the right-of- 4. Pursuant to NCGS 160A-299, the right-of-way will be divided equally between all adjoining property  water or sewer infrastructure located on the right-of-way.  way must be abandoned.  owners if abandoned by the City Council.  Staff Recommendation: of-way as requested.  City staff recommends the Board review the request and recommend the City Council abandon the right-  Planning Board Recommendation:  The Planning Board reviewed the request at their January 3, 2023 meeting and recommended in a 5-1  vote for the City Council to abandon the right-of-way as requested byt the applicant.  10    NORTH CAROLINA RICHMOND COUNTY  RESOLUTION  RESOLUTION CLOSING AN UNIMPROVED 60-FOOT-WIDE AIGHFOF-WAYLOCATED WHEREAS, on the 13th day of December, 2022, the City Council of the City of Rockingham A RESOLUTION DECLARING THE INTENTION OF THE ROCKINGHAM CITY COUNCIL TO CONSIDER THE ABANDONMENT OF THE UNIMPROVED 60-FOOT-WIDE RIGHT-OF- WHEREAS, the City Council, on the 13th day of December 2022, ordered the City Clerk to send written notification to all persons owning property abutting on the undeveloped right-of-way to be closed WHEREAS, the City Clerk has advised the City Council that a notice was sent to each of the said abutting property owners, advising them of the day, time and place of meeting, and that the question as tot the closing of said portion of the undeveloped alley hereinafter described would be acted upon; and WHEREAS, the City Clerk has advised the City Council that none of the letters SO sent have been WHEREAS, after full and complete consideration of the matter, and after having granted full and complete opportunity for all interested persons to appear and register any objections that they might WHEREAS, it now appears to the satisfaction of the City Council that the closing of said portion of the undeveloped alley is not contrary to the public interest and that no individual owning property, either abutting said portion of the undeveloped ally or in the vicinity of said portion of the undeveloped alley will as a result of said closing be thereby deprived of reasonable means of ingress and egress to his  BETWEEN 509 AND 517 DEWEESE AVENUE  directed the City Clerk to publish the following resolution entitled:  WAYI LOCATED BETWEEN 509 AND 517 DEWEESE AVENUE; and  hereafter described; and  returned undelivered; and  have with respect to the closing of said portion of the undeveloped alley; and  property; and  WHEREAS, it appears to the satisfaction of the City Council that the closing of said portion of  the undeveloped alley will bei in the public interest;  11    NOW THEREFORE, BE IT RESOLVED, by the City Council of Rockingham, North Carolina, meeting in a regular session, that the unimproved right-of-way specifically described as a 60 feet wide and 130 feet in length located between 509 and 517 Deweese Avenue and illustrated on the attached map is hereby ordered closed, subject to the reservation of any easements to the City of Rockingham for utility purposes, and interest is hereby released and quitclaim to the abutting property owners under the  provisions of North Carolina Statute 160A-299.  This the.  day of  2023  Mayor John P. Hutchinson  Attest: Sabrina Y. McDonald, CMC City Clerk  NORTH CAROLINA RICHMOND COUNTY  I, a Notary Public of the County and State aforesaid, certify that Sabrina Y. McDonald personally appeared before me this day and acknowledged that she is City Clerk oft the City of Rockingham, a North Carolina municipal corporation, and that by authority duly given and as an act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its municipal seal and attested by  herself as its City Clerk.  Witness my hand and official stamp or seal, this  day of  2023.  Notary Public  My Commission expires:  12    Right-of-way Abandonment Between 509 and 517 Deweese Avenue  Scale: 1"=100'  ROCKINGHAM A CITY LOOKING FORWARD 1806  - Proposed ROWA Abandonment Property Lines Street Names  601  1813  1810  602  1817  521  /  1814  522  1821  517  1816  1818  514  Requested Abandonment (Pink)  509  432  506  1905  428  501  SURGINORI RD  434 )  This map is not a certified survey and has not been reviewed by al local government agency for compliance with any land development regulations. 10  13    Right-of-way Abandonment Between 509 and 517 Deweese Avenue  Scale: 1"=100'  ROCKINGHAM A CITY LOOKING  : Proposed ROWA Abandonment Property Lines Street Names  Requested Abandonment (Pink)  SURGINORRD    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY  FORWARD  MEMORANDUM  To: Mayor John P. Hutchinson and City Council Members From: John R. Massey, Jr., Assistant City Manager  Date: January 5, 2023  Re: US Highway 74 East Business Sewer Improvements - Bid Award  The City contracted with D and L Engineering to prepare construction drawings and bid documents for the extension ofa a gravity sewer main to provide service to the property owned by Goshen Medical Center Inc., annexed by the City Council on May 10, 2022. The informal bidding process set forth in NCGS 143- 131 was followed. Bids were opened on. January 5, 2023 at 2:00P PM. A bid tabulation sheet with all bids City staff recommends the project be awarded to the lowest bidder SKC, Inc. with a bid amount of  submitted is attached for the Council's reference. $477,084.75. The project will bef funded with ARP funds.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax(910) 997 6617 wwmgoroctingham.com  14    2  15    ROCKINGHAM A  CITY LOOKING FORWARD  PROCLAMATION  Honoring Dr. Martin Luther King, Jr.  WHEREAS, the United States Congress, the North Carolina General  Assembly and the Richmond County Commissioners have proclaimed January 16, 2023 as a legal holiday to commemorate the life and teachings of Dr. Martin Luther King,  Jr., a and  WHEREAS, the King Holiday is set aside as a day for peace and civil WHEREAS, Dr. King showed courage, endurance and patience in the WHEREAS, the local Steering Committee is holding a celebration in  unity and building of understanding between races and cultures; and  face of hostility, criticism and adversity working to promote freedom, justice and honor of Dr. Martin Luther King using the theme "DREAM, BELIEVE, DO"  peace; and and  WHEREAS, the Federal Holiday Commission desires that the King  Holiday inspire young people to embrace an alternative to violence for settling disputes, conflicts and to reject those influences that destroy rather than sustain life. the Rockingham City Council do hereby proclaim that Monday, January 16, 2023 be set aside as a day to remember Dr. Martin Luther King, Jr. and to promote appropriate activities to further enhance the democratic ideals and concepts advanced by this  NOW, THEREFORE, I, John P. Hutchinson, Mayor and the Members of  great American.  This the 10th day of January, 2023.  Signed:  John P. Hutchinson, Mayor  ATTEST:  Sabrina Y. McDonald, CMC  City Clerk  514 Rockingham Road, Rockingham, NC 28379 - Phone (910) 895:9088 . Fax (910) 997 7--mgeedigtnen  16    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  17    ROCKINGHAM a A CITY  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director January 3, 2023 Activity Report  The following are activities involving our department this month.  Youth Basketball - This program will tip off the 2023 season on Tuesday, January 3rd.We have twenty-two teams ini four respective divisions and involves approximately 200 participants ranging in age from five to fourteen. If everything goes accordingly we should Youth (Indoor) Soccer- Registration will begin on Monday, January 9th and conclude Monday, Field Maintenance - Although our activities have moved inside for the next couple of months our maintenance staff has already begun some initial preparation to our baseball and softball  complete the season by the middle of February.  January 30th.  fields. It's cold outside but spring will be here before we knowi it.  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 7-mmgedingnen  18    POLICE ROCKINGHA RORECAEOINA ACIYICOXNCFORIABD/  George C. Gillenwater  Chief of] Police  To: Monty Crump From: G.C. Gillenwater Chief of Police Date: January 4, 2023 Ref: December Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls - INCLUDES (Alarms, Escorts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1325 311 39 50 05 11 87 62 71 03 08 210  Accidents eported/Investyatet: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged  9 311 East Franklin Street, Rockinghamt NC2 28379  910-895-2468 19  mgpnmclnghamplcom    ROCKINGIAM  FIRECHIEH HAROLDISLER ADMIN.ASST. KRISTYPLA)IR  3 FIREDEPT  December  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of December 2022.  Total Alarms; Turn In Alarms: Wrecks: Service Call: Smoke scare: Electrical:  51 In Town: 1 Silent Alarms: 18 Alarm Malf: 4 Assist Police: 1 Cooking fire: 1 Bomb Threat:  51 50 15 0 0 1 0  Out of Town: Structure fire: Good Intent: Trash/outside fire: 1 Unauthorized burn: 1 Vehicle fire: Spill/Leak:  0 3 4 1 1  Power line down: 0 Assist Ems:  Hours Spent on Calls: 11 hours 16 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $4,787,500.00 "Cascades and Shannon Drive. Apartment*  $150,500.00 $4,637,000.00  During ther month of December members of the fire department averaged 18 training hours per person; part-paid members averaged 4 hours per person for the month.  Respectfully Submitted, pN Harold Isler Fire Chief  3315 LAWRENCE ST ROCKINGI AM. NC 28379 - 910-497 4002  20