AGENDA Sawmills Town Hall Tuesday, September 17,2024  Regular Meeting of the Sawmills Town Council  6:00 pm  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor. Keith Warren Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor. Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor. Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren  A. August 20, 2024 Regular Meeting Minutes B. August 20, 2024 Closed Session Meeting Minutes 7. Public Hearing: Financing for Town Hall Construction A. Open] Public Hearing B. Staff CommenyRecommenditons C.P Public Comment D. Close Public Hearing E. Council Action 8. Public Hearing: Rezoning of 4016 and 4054) Lower Cedar Valley Road A. Open Public Hearing B. Staff CommemyRecommendtons C. Public Comment D. Close Public Hearing E. Council Action Valley Road A. Open Public Hearing B. Staff CommemyRecommendtoans C.Public Comment D. Close Public Hearing E. Council Action 10. Recognitions: A. Recycle Rewards 11. Discussion: 12. Public Comment 13. Updates:  9. Public Hearing: Planned Unit Development of 4016 and 4054 Lower Cedar  A. Policy Change for Bill Adjustment for Leaks  A. Code Enforcement Report B. Town Manager Updates C. Council Comment    14. Closed Session: N.C.G.S. $143-318.11()03)  Mayor. Keith Warren Mayor Keith Warren  15. Adjourn    August 20, 2024 Page 1c of7  TUESDAY, AUGUST 20, 2024  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Melissa Curtis, Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca Johnson COUNCIL ABSENT Joe Wesson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor Kelly Melton  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:00pm.  INVOCATION: Pastor Zach Kennedy gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the August 20, 2024 Rebecca Johnson made ai motion, and Melissa Curtis seconded, to adopt the. August 20, 2024  Agenda.  Agenda. All were in favor.  APPROVE JULY 16, 2024 REGULAR MEETING MINUTES: Mayor Keith Warren Bobby Mosteller made a motion, and Clay Wilson seconded, to approve the July 16, 2024  asked for a motion to approve the July 16, 2024 regular meeting minutes.  regular meeting minutes. All were in favor.  APPROVE JULY 16, 2024 CLOSED SESSION MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the July 16, 2024 closed session meeting minutes. Rebecca Johnson made a motion, and Clay Wilson seconded, to approve the July 16, 2024  closed session meeting minutes. All were in favor.    August 20, 2024 Page 2of7  PUBLICCOMMENT: Mayor) Keith Warren askedi ifanyone had any questions or comments Jo Ann Miller wanted to thank Council for the donation that was made to American Legion  at this time. Post 392.  RECOGNITIONS:  AUGUST RECYCLE REWARDS WINNER: Mayor Keith Warren announced Sue Hall as the August Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added to the  current sanitation bill. No Council action was required.  FINANCE:  REQUEST FOR DONATION TO CALDWELL COUNTY SCHOOLS: Mayor Keith Warren stated that the Caldwell County Schools requested a donation in the amount of  fourteen thousand dollars ($14,000.00).  Clay Wilson made ai motion, and Rebecca Johnson seconded, to give a donation in the amount offourteen thousand dollars ($14,000.00) to Caldwell County Schools. All were in favor. REVIEW RFP RESPONSES: FINANCING FOR TOWN HALL: Finance Officer Kelly Melton stated that the Town of Sawmills intends to enter into an Installment Purchase Contract pursuant to Section 160A-20 of the General Statues ofNorth Carolina, as amended, ina aj principal amount not to exceed $5,000,000: for the purpose of providing funds to construct  anew" Town Hall.  The Town of Sawmills received the following responses: Capital One Public Funding, LLC 4.81% Capital One Public Funding, LLC 4.83%  10 years 15 years  $6,322,750.00 $6,932,000.00  Rebecca Johnson made a motion, and Melissa Curtis seconded, to authorize the filing oft the application with Capital One Public Financing, LLC, an amount to be not to exceed five million dollars ($5,000,000.00) for the purpose of construction of a new Town Hall. All  were in favor.  CALL FOR PUBLIC HEARING FOR FINANCING FOR TOWN HALL CONSTRUCTION: Town Finance Officer Kelly Melton stated that the Town of Sawmills intends to enter into an Installment Purchase Contract pursuant to Section 160A-20 of the General Statues of North Carolina, as amended, in a principal amount not. to exceed $5,000,000 for the purpose of providing funds to construct a new Town Hall. The Town    August 20, 2024 Page 3 of7  Council must hold a public hearing in order to authorize the filing of an application for approval ofa a financing contract with the Local Government Commission (the "LGC"). The LGC is responsible for approving Installment Purchase Contracts in excess of $500,000 and  with a term greater than 5 years.  Clay Wilson made a motion, and Rebecca Johnson seconded, call for a public hearing at the next regularly scheduled meeting of the Town of Sawmills Council on September 17, 2024, to authorize the filing oft the application with Capital One Public Funding, LLC, in an amount not to exceed five million dollars ($5,000,000.00) for the purpose of construction of anew Town Hall, with the Local Government Commission. All were in favor.  PLANNING:  YEARLY PLANNING REVIEW: Town Planner Dustin Millsaps stated thati in the Planning Ordinance Section 151.06 it is stated that: An annual report shall be prepared and submitted to the Town Council by May of each year. The report shall include a comprehensive and detailed review of the activities, problems and actions of the Planning Board as well as any Town Planner Dustin Millsaps stated that the Planning Board met six (6) times between July Town Planner Dustin Millsaps stated that the board-related did not have any expenses that occurred in the reporting period. Inl FY23-24 Sawmills contracted with the WPCOG for one (1) day a week of planning services until August 5, 2024, when the Town of Sawmills hired Town Planner Dustin Millsaps stated that the Board of Adjustments did not meet between Town Planner Dustin Millsaps stated that he wrote fifty-six (56) zoning permits and provided zoning assistance to customers, consisting of various prospective buyers, realtors, property  budget requests and/or recommendations.  2023 and June 2024.  Town Planner Dustin Millsaps full time.  July 2023 and June 2024.  owners, developers, and concerned citizens during the last fiscal year.  No Council action was required.  CALL FOR PUBLIC HEARING FOR REZONING OF 4016 AND 4054 LOWER CEDAR VALLEY ROAD: Town Planner Dustin Millsaps stated that the planning department has received ai rezoning application from Ruth K. Bolick Property, LLC. This is to: rezone the property located at 4016Lower Cedar Valley Rd, Hudson, NC: 28638 or Parcel Identification Number 2776-18-5163. There was also another rezoning application turned in for Mark and Heidi Terry for the property addressed 40541 Lower Cedar Valley Rd, Hudson, NC 28638 or Parcel Identification Number: 2776-17-9748. This property was annexed into the Town of Sawmills on June 18, 2024, because of this, it does not currently havea Sawmills Zoning Classification. These properties were annexed from the Town ofHudson's  ETJ, which it is still zoned for.    August 20, 2024 Page 4 of7  This] property is being considered to be rezoned to R-15 (Residential High Density District), which is defined and described below from the Sawmills Zoning Ordinance:  R-15 Residential High Density District  The R-15 Residential High Density District is established as a district in which the principal use ofl land is for single-family, two-family, modular homes and manufactured homes on individual lots, and manufactured home parks. The regulations are intended to prohibit any use, which, because ofits character, would interfere with the residential nature oft this district. It is expected that municipal water and sewage facilities will be available to each lot in such districts.  Current Zoning and Land Use:  Both 4016 and 4054 Lower Cedar Valley Road are both currently zoned H-B or Highway- Business for the Town of Hudson's Zoning Jurisdiction. 4016Lower Cedar Valley Road currently has one single family home located on the property, which is the only use oft the property. 40541 Lower Cedar Valley Road currently has no land use, with the entirety ofthe  property being vacant.  Surrounding Zoning and Land Use: North: R-15 (Hudson), Single Family Residential West: R-15 (Hudson), Single Family Residential East: R-15 (Hudson), Single Family Residential South: H-B (Sawmills), Commercial  Rebecca Johnson made a motion, and Clay Wilson seconded, to hold a public hearing for the rezoning of 4016 and 4054L Lower Cedar Valley Road at the regularly scheduled Town  Council meeting on September 17,2024. All were in favor.  CALL FOR PUBLIC HEARING FOR PLANNED UNIT DEVELOPMENT FOR 4016 AND 4054 LOWER CEDAR VALLEY ROAD: Town Planner Dustin Millsaps stated that the planning department has received a planned unit development (PUD) application from Ruth K. Bolick Property, LLC. This is for a PUD to take place on the property located at 4016Lower Cedar Valley Rd, Hudson, NC: 28638 or Parcel Identification Number 2776-18- 5163, and also a PUD application that was turned in for Mark and Heidi Terry for the property addressed 4054 Lower Cedar Valley Rd, Hudson, NC: 28638 or Parcel Identification Number: 2776-17-9748. These applicants are seeking approval to combine these properties to create a new high-density single-family residential neighborhood on a property that has been recently annexed and Zoned by the Town of Sawmills. Rebecca Johnson made a motion, and Bobby Mosteller seconded, tol hold a public hearing for the Planned Unit Development of4 4016 and 4054 Lower Cedar Valley Road at the regularly scheduled Town Council meeting on September 17, 2024. All were in favor.    August 20, 2024 Page 5 of7  APPOINT ZONING ADMINISTRATOR: Town Manager Chase Winebarger stated that with the hiring ofTown Planner Dustin Millsaps full-time, Council would have to reappoint Town Planner Dustin Millsaps as the Zoning Administrator for the Town of Sawmills. Rebecca Johnson made a motion, and Bobby Mosteller seconded, to reappoint Town Planner Dustin Millsaps as the Town of Sawmills Zoning Administrator. All were in favor. ORDINANCE DIRECTING TOWN OFFICIALS TO VACATE AND CLOSED 4463 RUAL DRIVE: Town Manager Chase Winebarger stated that code enforcement is not ready to: move forward with this matter tonight and would ask for additional time to contact  parties regarding 4463 Rual Drive.  Clay Wilson made ai motion, and Bobby Mosteller seconded, to table this matter until the regularly scheduled Town Council meeting on November 19, 2024. All were in favor. PUBLICCOMMENT: Mayor Keith Warren asked ifanyonel had any questions or comments  at this time. No one wished to speak. UPDATES:  AUGUST CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are sixteen (16) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that there have been two (2) break ins to the Musco container at Veterans Park which is pushing the project out for an additional three (3) weeks. Town Planner Chase Winebarger stated that Musco will continue installing the lights and equipment at Veterans Park when the equipment comes in and Town Manager Chase Winebarger stated that he has talked with the Caldwell County Sheriff's Department for a deputy to patrol Veterans Park SO there will be no more Town Manager Chase Winebarger stated that the indoor batting facility at Baird Park Town Manager Chase Winebarger stated that Special Olympics will be hosting a disc golf tournament at the Veterans Park Disc Golf Course on September 28, 2024, a  break ins.  should begin construction within the month.    August 20, 2024 Page 6of7  softball tournament at Baird Park on October 26, 2024, and a cruise in during the month of November at Baird Park. Town Manager Chase Winebarger stated that all Town Manager Chase Winebarger stated that he has been contacted by the South Caldwell Boosters tol be a partner fora 50/50raffle. Town Manager Chase Winebarger stated that there will be a qr code on the website for people to donate to Sawmills Town Manager Chase Winebarger stated that the Sawmills Parks and Recreation Department has received their new: mower. Town Manager Chase Winebarger stated that there is a used mower that can be donated to the South Caldwell Boosters. All Council were in favor of donating the used mower to the South Caldwell Boosters. Town Manager Chase Winebarger stated that the Town is in the process of starting auto draft for customers. Town Manager Chase Winebarger stated that staffi is looking for ten (10) volunteers before September 25, 2024, to test the new auto draft system to make sure there will be no issues and will offer the auto draft system to all town Town Manager Chase Winebarger stated that the property located at 2520 Sigmon Drive that the Town foreclosed on is not big enough toj put al home on. Town Manager Chase Winebarger stated that the best alternative is to offer the property to adjoining property owners to see anyone is interested inj purchasing the property. Town Manager Chase Winebarger stated that the NCDOT has pushed the Cajah Town Manager Chase Winebarger stated that the owner of South Caldwell Mobile Home Park is talking to engineers at West Consultants to install a waterline around his mobile home park. Town Manager Chase Winebarger stated that after the water line is completed, the Town would take over maintenance of the water line. Town Manager Chase Winebarger stated that there are thirteen (13)homes in South Caldwell Mobile Home Park and, with Council's approval, he would like to only charge the park owner cost for thirteen (13) taps.. All Council were ini favor of charging cost only Town Manager Chase Winebarger stated that Code Enforcement Officer Curt Willis had received multiple complaints regarding Kane Circle and Millstone Creek Place and had sent letters out to all home owners. Town Manager Chase Winebarger stated that Caldwell County Environmental Health has been contacted due to septic tank Town Manager Chase Winebarger stated that he would like to get Council's thoughts ona a ATM machine outside ofTown Hall. Council was not interested in putting in a  proceeds will go to Special Olympics.  Elementary School to help pay for new playground equipment.  residents beginning January 1, 2025.  Mountain Road widening project to FY 2024-2025.  fort thirteen (13) taps in South Caldwell Mobile Home Park.  failures.  ATM machine at this time.  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting.    August 20, 2024 Page 7of7  Bobby Mosteller wanted to thank everyone for coming to the meeting. Rebecca Johnson wanted to thank everyone for coming to the meeting. Clay Wilson wanted to thank everyone for coming to the meeting. Keith Warren wanted to thank everyone for coming to the meeting.  CLOSED SESSION PURSUANT TO N.C.G.S. $143.318-11(A)0): Mayor Keith Warren Clay Wilson made a motion, and Rebecca Johnson seconded, to go into closed session pursuant to N.C.G.S. $ 143.318-11(a)3) at approximately 6:40pm. All were in favor. Clay Wilson made a motion, and Bobby Mosteller seconded, to come out of closed session at  asked for a motion to go into closed session.  approximately 7:04pm. All were in favor.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made ai motion, and Melissa Curtis seconded, to adjourn the meeting. All were  ini favor.  The meeting was adjourned at approximately 7:08pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM7  MEMO DATE: SUBJECT:  September 17,2024 Public Hearing: Financing for Town Hall Construction  Discussion:  The Town of Sawmills (the "Town")i intends to enter into an Installment Purchase Contract pursuant to Section 160A-20 ofthe General Statues ofNorth Carolina, as amended, for the  purpose of providing funds to construct a new Town Hall.  Recommendation:  Staff recommends moving forward with the LGC approval process.    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  September 17,2024 General Application &  Planning: Rezoning  Attachments:  Attachment. A - General. Application Form Bolick Attachment B - General. Application Form-7 Terry Attachment C- Rezoning Application (Joint) Attachment D - Rezoning Map (Joint)  Discussion: Background  The planning department has received a rezoning application from Ruth K. Bolick Property, LLC. This is to rezone the property located at 4016 Lower Cedar Valley Rd, Hudson, NC 28638 or Parcel Identification Number 2776-18-5163. There was also another rezoning application turned in for Mark and Heidi Terry for the property addressed 4054 Lower Cedar Valley Rd, Hudson, NC: 28638 or Parcel Identification Number: 2776-17-9748. This property was just recently annexed into the Town of Sawmills Limits, because oft this, it does not currently havea Sawmills Zoning Classification. These properties were annexed from the Town of] Hudson's This property is being considered to be rezoned to R-15 (Residential High Density District), which is defined and described below from the Sawmills Zoning Ordinance:  ETJ, which it is still zoned for.  R-15 Residential High Density District  The R-15 Residential High Density District is established as a district in which the principal use of] land is for single-family, two-family, modular homes and manufactured homes on individual lots, and manufactured home parks. The regulations are intended to prohibit any use, which, because ofits character, would interfere with the residential nature of this district. It is expected that municipal water and sewage facilities will be  available to each lot in such districts.  Current Zoning and Land Use:  Both 4016 and 4054 Lower Cedar Valley Road are both currently zoned H-B or Highway- Business for the Town ofHudson's! Zoning Jurisdiction. 4016Lower Cedar Valley Road currently has one single family home located on the property, which is the only use ofthe    property. 4054 Lower Cedar Valley Road currently has no land use, with the entirety of the  property being vacant.  Surrounding Zoning and Land Use: North: R-15 (Hudson), Single Family Residential West: R-15 (Hudson), Single Family Residential East: R-15 (Hudson), Single Family Residential South: H-B (Sawmills), Commercial Recommendations Planning Board Recommendation: properties.  The planning board recommended that the Town Council approve this rezoning for these two  Staff Recommendation:  Staffrecommends: that the Town Council approve this rezoning. This will help bring the property into a current zoningjurisdiction with the town as well as promote growth for the Town of  Sawmills.  Comprehensive Plan Consistency:  This rezoning is consistent in many ways with the Town of Sawmills Comprehensive Plan. This rezoning will align with the Comprehensive Plan - "HOUSING RECOMMENDATION: #2 Diversify housing supply." This recommendation aligns because this Zoning Jurisdiction (R-15), is specifically for high density housing. Another recommendation from the comprehensive plan that aligns with this rezoning is FUTURE LAND USE & ECONOMIC DEVELOPMENT RECOMMENDATION: #7 Encourage area growth." This recommendation also supports the consistency of such a rezoning because by promoting more high-density residential development, the Town is encouraging growth ini the entire area by permitting such a development. These are just some of the ways that this rezoning will be consistent with the Town of Sawmills  Comprehensive Plan.    dotioops signature verification: tpusVO,7PKMEM,  7n Sarals  Planning Department General Application Form  (Notf for Site Plan Review Submittals)  Type of Action. Requested: Annexation Appeal Planned Unit Development Special Use Permit  Zoning Text Amendment Zoning Map Amendment Variance  -  Applicant Ruth KI Bolick Property LLC Address 15014 Reese Finley Lane Cornelius, NC 28031  Owner Ruth KI Bolick Property LLC Address 15014 Reese Finley Lane Cornelius, NC 28031  Telephone  Telephone.  Legal relationship of applicant to property owner. Owner Tax parcel 2776-18-5163 Zoning district R-15  Property location 4016 Lower Cedar Valley Road, Hudson, NC 28638  Acreage of Site 16.343 ac  CpPye dotloopy 07/17/241 verified 10:00A AMEDT SVVITppneNT SACAYLEHPY 07/18/241 dotloopy verified Signature of Applicant For Staff Only: Filing Fee: Application No.:  RAK'BolOk? yg.agpR EAN Signature of Property Owner RAKSAYKPY Bolicé 07/18/241 dotloopverified 12:18PMEDT Signature of Property Owner  9O/SNIT-ERZD-6Q3Z  EPNV-76Q.0FQT-EZ6Z MON2TUBGACWARNX  Receipt #  Date Submitted (Complete):    dotloop signaturey verification: atpuswiSo9MUSEAh  Thn EAA Saumls  Planning Department General Application Form  (Notf for Site Plan Review Submittals)  Type of Action Requested: Annexation Appeal Planned Unit Development Special Use Permit Applicant Mark & Heidi Terry Address 3281 Hickory Blvd Hudson, NC 28638  Zoning' Text Amendment Zoning Map Amendment Variance  /  Owner. Mark & Heidi Terry Address 3281 Hickory Blvd Hudson, NC 28638  Telephone  Telephone.  Legal relationship of applicant toj property owner Owner Tax parcel 2776-17-9748 Zoning district R-15  Property location, 4054 Lower Cedar Valley Road, Hudson, NC 28638  Acreage of Site 7.113 ac  dotioop.verified 07/624435PMEDT T9SDWWAMXNGJEMS dotioopverified 07/624434PMEDI 25W5.VFIVOXDEPMK  dotloopverified 07/16/244:35 PMEDT BVAT-TP8B-AIUZO8K8 dotloopverified. 071624434PMEDT SHBWWLWRRSLDH9L  Marklery Widilevy  Merklery #idilery  Signature of Applicant Signature of Applicant For Staff Only: Filing Fee: Application No.:  Signature of Property Owner Signature of Property Owner  Receipt #  Date Submitted (Complete):    dotloop: signature verification: dtp.us/evs.Gam-p2s  Toune of Sawmils  APPLICATION FOR. AMENDMENTTOTHE  SAWMILLS ZONING MAP  Property Identification Number(s): 2776-18-5163 &: 2776-17-9748  (attach. separate listi ifnecessary) Present zoning classification: nla Requested zoning classification: R-15 Number of parcels: 2  Approximate size of area: 23.456 acres  Physical location of area: 4016 & 4054 Lower Cedar Valley Road, Hudson, NC 28638  Are public utilities available? Yes  Reason for map amendment To assign zoning within the Town of Sawmills  The above information is true and accurate to the best of my knowledge.  Signature of  Annlicantfs)- Marklery Sidilevy  dotloopverified 06/28/241 BEWZ-8 SJOT-OK4Q.-HLRB 1:36 PMEDT YPy 070124427PMEDT ATWT-XWIS23E5SPPG dotloopverified  dotloopverified 0628/24135PMEDT 1WI-EVES-UOGKF8K7  dotloopverified.  SACAyYLPHPNA 7/01/24820PMEDT 3VHXDIQ21Q13CFL  (attach separate sheet ifnecessary)  Fee: Please refer to fees schedule to determine applicable fees. All fees are: nonrefundable and to cover.  administrative  help  and: notification costs.    dotloops signature verification: tpusneVSKam-np29  STAFF USE ONLY  Planning Board Meeting Date: Planning Board Decision: Added Conditions:  Town Council Meeting Date: Dates advertised ini newspaper: Date written notices mailed: Date rezoning sign requested: Town Council Decision: Added Conditions:  and  Date applicant notified of final decision:    A B: e F e  e  @ @ @ @  ba    AGENDA ITEM 9B  MEMO DATE SUBJECT Attachments:  September 17,2024  Planning:  Planned Unit Development  Attachment A - Statement of Intent (Joint) Attachment D - Subdivision Proposal Map  Attachment B - Planned Unit Development Application Form - Bolick Attachment C- Planned Unit Development. Application Form - Terry  Discussion: Background  The planning department has received aj planned unit development (PUD) application from Ruth K. Bolick Property, LLC. This is for a PUD to take place on the property located at 40161 Lower Cedar Valley Rd, Hudson, NC 28638 or Parcel Identification Number 2776-18-5163. There was also another PUD application that was turned in for Mark and Heidi Terry for the property addressed 4054 Lower Cedar Valley Rd, Hudson, NC: 28638 or Parcel Identification Number: 2776-17-9748. These applicants are seeking approval to combine these properties to create a new high-density single-family residential neighborhood on a property that has been recently annexed  and Zoned by the Town of Sawmills. Recommendations Planning Board. Recommendation: that is proposed for these two properties.  The planning board recommended that Town Council approve this Planned Unit Development  Staff Recommendation:  Staff recommends that the Town Council approves this PUD toj promote much needed residential growth during this lasting housing shortage. This will help ensure that the Town continues to grow and alleviates some of the shortcomings the area has when pertaining to the need for new  single-family residential housing.    XC PEDMONT COMPANIES  2  0 R P O R  July1,2 2024  Mr. Chase Winebarger Town of Sawmills 4076 US Highway 321-A Sawmills, North Carolina 28630  RE: Statement of Intent/Ventana Subdivision  Dear Mr. Winebarger,  Ourintent fort this property is for these homes to be single-family. The homes will then be sold by the homebuilder to individual property owners. The intent Our plan is to be able to have the project going to construction about mid-year 2025 and be completed the following year and able to sell homes mid-yeari in 2026. We plan on breaking up the property into two phases as shown on the The maintenance ofthe open space and ponds will be covered byt the Homeowners Association (HOA). The HOA is required to keep these areas in good condition and make sure the pond is functioning the way it was  for this development will not be for rentals.  PUD development plan that was submitted.  designed. Sincerely  William L. Heafner President Piedmont Companies, Inc.  Zp  Post Office Box 1732, Lincointon, NC 28093-9906 2671 East Main Street, Lincointon, NC 28092-9906 phone 704.736.4330 fax 704.736.4385    dotloops signature verification: atpusysetomopensg  Towre o6 auml  TOWN OF SAWMILLS  PLANNED UNIT DEVBLOPMENT APPLICATION FORM  Applicant Ruth KI Bolick Property LLC Address 15014 Reese Finley Lane Cornelius, NC 28031  Property Owner Ruth K Bolick Property LLC Address 15014 Reese Finley Lane Cornelius, NC 28031  Telephone  Telephone  Relationship of Applicant to Property Owner Owner Property identification number. 2776-18-5163 Lot size. 16.343 ac square feet Number of existing buildings 1 Number of proposed buildings 74 Total square footage ofl land tol be disturbed. 914,760 Estimated cost of! projets20,750,000  Property location (street address) 4016 Lower Cedar' Valley Road, Hudson, NC 28638  Zoning district R-15 gross floor area. 1,920SF gross floor area. 1,800 SF/Buildings  square feet  The Sawmills Town Council and/or Planning and Zoning Board shall consider any relevant evidence, including but not limited to maps or drawings, when considering this matter. It is therefore, the responsibility of the Applicant to provide such information to the Council or  Board.  Ithe undersigned applicant hereby submit this application for consideration. I further certify  that all information provided is correct to the best of my knowledge.  RAKEMAPyg.HEMA dotloopy 07/17/241 verified 10:00AMEDT Signature of Applicant RAKAy-PY Boticé  DQGR-WIZL XWG-IRDW verified  Date    dotloops signature verification: ditpusAWC-OYD.AON  Sartl -  9Ep  TOWN OF SAWMILLS  PLANNED UNIT DEVBLOPMENT APPLICATION FORM  Applicant Mark & Heidi Terry Address 3281 Hickory Blvd Hudson, NC 28638  Property Owner Mark & Heidi Terry Address 3281 Hickory Blvd Hudson, NC 28638  Telephone  Telephone  Relationship of Applicant to Property Owner Owner Property identification number 2776-17-9748 Lot size. 7.113 ac square feet Number of existing buildings 0 Number of proposed buildings 74 Total square footage of] land to be disturbed 914,760 Estimated cost of project $ 20,750,000  Property location (street address). 4054 Lower Cedar Valley Rd, Hudson, NC: 28638  Zoning district R-15 gross floor area. gross floor area, 1,800 SF/Buidlings  square feet  The Sawmills Town Council and/or Planning and Zoning Board shall consider any relevant evidence, including but not limited to maps or drawings, when considering this matter. It is therefore, the responsibility of the Applicant to provide such information to the Council or  Board.  It the undersigned applicant hereby submit this application for consideration. I further certify  that all information provided is correct to the best oft my knowledge.  Marklervy #eidilery  dotloopverified. 7/6/24435PMEDT  Signature of Anplicant  Date  dotloopverified 07/16/24434PMEDT GCMIFGUPOAIGS0ZWHQ    IMSINVIINSNOD ISIA  NOISIAIGENS VNVINBA and andA ABVNIWIENd NOUDNLENO  VNNOIVO SIINVAWOD1 HINON' STIWMVS INOWGBId JONMOI  1   HI BI BI NI  1I I  a! I  B1 NI :I  SlI AI  lI a1 I lg. Il :  :I slI I  1  -  II  MI  al! :I #I #I il 4I 1I  a!  AI BI  a! #I BI a! :I I NI  # BI   di MI  iI :I 1 I BI  MArOmoNOI    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  September 17,2024 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Gerald Cole on winning the Recycle Rewards Program for the month of September. He will be presented with a Certificate of Appreciation. A  forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM1 11A  MEMO DATE: SUBJECT:  September 17, 2024 Policy Change for Bill Adjustment for Leaks  Discussion:  Discussion:  Staff would like to update the policy for bill adjustment for leaks. The policy now states that the Town will adjust water and sewer usage on bills in case ofhidden underground leaks in service lines located between the meter and the house and busted or leaking pipes inside the house. A  credit will not be given ift the leak can or does go into the sewer system.  3. 4.  For sewer-the excess amount will be multiplied by $8.59 per 1,000 gallons. For water-the excess amount will be divided in % and multiplied by:  $6.79 $7.92 $5.09 $3.96  2,001-10,000 10,001-20,000 20,001-30,000 >30,001  Staff would propose to make the following changes:  A credit will not be given if the leak can or does go into the sewer system, example al leaking  toilet. 3. 4.  For water/sewer accounts-the excess sewer amount will be divided in % and multiplied For water accounts-the excess amount will be divided in % and multiplied by:  by $8.59 per 1,000 gallons, up to 100,000 gallons.  $6.79 $7.92 $5.09 $3.96  2,001-10,000 10,001-20,000 20,001-30,000 30,001-100,000  Recommendation:  Staffi recommends Council discuss this matter and decide how they wish to proceed.    Cumict policy  H. BILL. ADJUSTMENT FOR LEAKS  The Town will adjust water and sewer usage on bills in case of hidden underground leaks in service lines located between the meter and the house and busted or leaking pipes inside the home.'A credit will not be given ifthe  leak can or does go into the sewer system. A customer may seek an adjustment by:  1. Bring a letter signed by the landlord showing when the leak occurred and explaining the circumstances involving the leak to 2. Provide a copy of the plumber's statement for completing the repair or receipts of parts bought to repair the leak.  the Town Hall.  Adjustments will be calculated as follows:  1. The customer's normal usage will be determined by taking an average of the water usage for the last 6 months. This amount will be billed at the standard rate. 2. The amount of water/sewer used over the average usage will be considered the excess amount caused by the leak. 3. For sewer-the excess amount will be multiplied by $8.59 per 4. For water-the excess amount will be divided in % and  1,000 gallons. multiplied by: $6.79 $7.92 $5.09 $3.96  2,001-10,000 10,001-20,000 20,001-30,000 >30,001    popaedppie  H. BILL ADJUSTMENT FOR LEAKS  The Town will adjust water and sewer usage on bills in case of hidden underground leaks in service lines located between the meter and the house and busted or leaking pipes inside the home. A credit will not be given if the leak can or does go into the sewer system, example a leaking toilet.  A customer may seek an adjustment by:  1. Bring a letter signed by the landlord showing when the leak occurred and explaining the circumstances involving the leak to 2. Provide a copy of the plumber's statement for completing the repair or receipts of parts bought to repair the leak.  the Town Hall.  Adjustments will be calculated as follows:  1. The customer's normal usage will be determined by taking an average of the water usage for the last 6 months. This amount will be billed at the standard rate. 2. The amount of water/sewer used over the average usage will be considered the excess amount caused by the leak. 3. For water/sewer accounts-the excess sewer amount will be divided in %2 and multiplied by $8.59 per 1,000 gallons, up to 4. For water accounts-the excess amount will be divided in %  100,000 gallons. and multiplied by: $6.79 $7.92 $5.09 $3.96  2,001-10,000 10,001-20,000 20,001-30,000 30,001-100,000    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  September 17, 2024 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    K  X S  K L LL  - M 3 B