July 16, 2024 Page 1of6  TUESDAY,JULYI 16, 2024  TOWN OF SAWMILLSI REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Melissa Curtis, Mayor Pro Tem Clay Wilson Bobby Mosteller Joe Wesson COUNCIL ABSENT Rebecca Johnson  STAFF PRESENT Chase Winebarger Julie. A Good Terry Taylor Kelly Melton  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:01pm.  INVOCATION: Councilman Bobby Mosteller gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the July 16, 2024 Agenda with the following amendments: Agenda Item 11B: Accessible Parks Grant. Joe Wesson made a motion, and Bobby Mosteller seconded, to adopt the July 16, 2024  amended Agenda. All were in favor.  APPROVE JUNE 18, 2024 REGULAR MEETING MINUTES: Mayor Keith Warren Bobby Mosteller made a motion, and Melissa Curtis seconded, to approve the June 18, 2024  asked for a motion to approve the June 18, 2024 regular meeting minutes.  regular meeting minutes. All were in favor.  APPROVE JUNE 18, 2024 CLOSED SESSION MEETING MINUTES: Mayor Keith Warren asked fora a motion to approve the. June 18, 2024 closed session meeting minutes. Melissa Curtisi madeamotion, and Clay Wilsonseconded, to approve the June 18, 2024 closed PUBLICCOMMENT: Mayor Keith Warren askedifanyone had any questions or comments  session meeting minutes. All were in favor.  at this time.    July 16, 2024 Page 2 of6  No one wished to speak.  PUBLIC HEARING: TEXT AMENDMENT FOR NONCONFORMING  MANUFACTURED HOME PARKS  OPEN PUBLIC HEARING: Mayor Keith Warren asked for a motion to open the public Clay Wilson made a motion, and Joe Wesson seconded, to open the public hearing. All were  hearing. in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Manager Chase Winebarger stated that this text amendment is to include language that specifies stricter guidelines for nonconforming manufactured home parks. The additional language affects the conditions required ifnonconforming: manufactured home parks are. looking to replace or add additional manufactured homes to lots or numbered spaces that have been unused and vacant for one hundred eighty (180) days or more. This text amendment will help bring nonconforming  manufactured home parks into compliance ift they wish to expand.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Keith Warren asked for a motion to close the public Joe Wesson made a motion, and Bobby Mosteller seconded, to close the public hearing. All  hearing. were ini favor.  COUNCIL ACTION: Clay Wilson made a motion, and Joe Wesson seconded, to approve the text amendment for nonconforming manufactured home parks as written, All were in  favor.  PUBLIC HEARING: TEXT AMENDMENT FOR ACCESSORY BUILDING  LOCATION ONLAKEFRONTI LOTS  OPEN PUBLIC HEARING: Mayor Keith Warren asked for a motion to open the public Bobby Mosteller made a motion, and Clay Wilson seconded, to open the public hearing. All  hearing. were in favor.    July 16, 2024 Page 3 of6  STAFF COMMENTS/RECOMMENDATIONS: Town Manager Chase Winebarger stated that that this text amendment will bring nonconforming accessory structures into  compliance that are located on lakefront property. PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Keith Warren asked for ai motion to close the public Melissa Curtis made a motion, and Clay Wilson seconded, to close the public hearing. All  hearing. were ini favor.  COUNCIL ACTION: Joe Wesson made a motion, and Bobby Mosteller seconded, to approve the text amendment for accessory building locations on lakefront lots. All were in  favor.  RECOGNITIONS:  JULY RECYCLE REWARDS WINNER: Mayor Keith Warren announced DebraLand as the July Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added to the  current sanitation bill. No Council action was required.  FINANCE:  REQUESTFORDONATIONTOSOUTHCALDWELL HIGH SCHOOL: Mayor Keith Warren stated that that South Caldwell High School requested a donation in the amount of  two hundred dollars ($200.00).  Melissa Curtis made ai motion, and Joe Wesson seconded, to give a donation in the amount of two hundred dollars ($200.00) to South Caldwell High School. All were in favor.  FINANCIAL REPORT AS OF JUNE 30, 2024: Finance Officer Kelly Melton stated that Ini the General Fund the Revenue Line item has used 92.60% (ninety-two point sixty percent) of the FY 2023/2024 budget and the Expenditures Line item has used 80.71% (eighty point In the Water/Sewer Fund the Revenue Line item has used 91.47% (ninety-one point forty-  as ofJune 30, 2024 that:  seventy-one percent) oft the FY 2023/2024 budget.    July 16, 2024 Page 4of6  seven percent), of the FY 2023/2024 budget and the Expenditures Line item has used 79.38% In the Capital Project-Town Hall Line item Architect has used 19.05% (nineteen point five In the Capital Project-South Caldwell Sewer Pump Station Elevation Project Phase One (1) Line item has used 2.67% (two point sixty-seven percent) oft the FY 2023/2024 budget. In the Capital Project-South Caldwell Sewer Pump Station Elevation Project Phase Two (2)  (seventy-nine point thirty-eight percent) ofthe FY 2023/2024 budget.  percent) of the FY 2023/2024 budget.  Line Item has used 0% (zero percent) of the FY 2023/2024 budget.  No Council action was required.  CAPITAL INPROVEMENT PROGRAM (CIP): Town Finance Officer Kelly Melton stated that the Town's formal Capital Improvement Program (CIP) covers a span of ten (10) years and is a long term plan that is updated on an annual basis. Town Finance Officer Kelly Melton stated that the following purchases/projects were completed: Message Boards, Daktronics Scoreboard, Switch 'n Go Hoist System, Tractor, Snow Plows (2), Traffic Control Device, Baker Circle Waterline Extension, and a new Sewer Pump. Town Finance Officer Kelly Melton stated that the following projects have been stated: new Town Hall, Veterans Park lights and Baird Park lights. Town Finance Officer Kelly Melton stated that the annual operating budget for July 1, 2024-June 30, 2025 was approved by the Governing Board on June 18, 2024 and contains all of the items listed in the CIP except the new Town Hall. The construction of the new Town Hall is included in the CIP document and is budgeted via a Capital Project Budget Ordinance approved on September 19, 2023. Town Finance Officer Kelly Meltons stated that the General Fund CIP expenditures total $3,552,981.00 (threemillion five hundred fifty-two thousand nine hundred eighty-one dollars) and the Utility Fund CIP expenditures total $1,739,993.00 (one million seven hundred thirty-nine thousand nine hundred ninety-three dollars). Town Finance Officer Kelly Melton stated that the CIP serves as a planning tool to project future needs for the addition of new capital assets and the  replacement ofe existing capital assets.  Clay Wilson made a motion, and Bobby Mosteller seconded, to approve the Town of Sawmills Capital Improvement Plan for the 10 (ten) year period ofJuly 1, 2024 through  June 30, 2034. All were in favor.  DISCUSSION:  UTILITY CONSTRUCTION AGREEMENT WITH NORTH CAROLINA DEPARTMENT OF TRANSPORTATION: Town Manager Chase Winebarger stated that the North Carolina Department ofTransportation has forwarded a proposed Utility Construction Agreement for project costs, project delivery and/or maintenance ofan intersection upgrade toi the superstreet design at US Highway 321 and Mission Road. The estimate cost for the Town to do this project with the North Carolina Department of Transportation is two hundred nine thousand seven hundred thirty-seven dollars and fifty  cent ($209,737.50).    July 16, 2024 Page 5of6  Clay Wilson made ai motion, and Joe Wesson seconded, to not enter into the Utility Construction Agreement with the North Carolina Department ofTransportation. All were in  favor.  ACCESSIBLE PARKS GRANT: Town Manager Chase Winebarger stated that the Parks and Recreation Department would like toj pursue an accessible parks grant to resurface the playground at Barid Park and replace the pea gravel with a pour-in place padded surfacing. Town Manager Chase Winebarger stated that the application will open in September of 2024 and will close in March of2025, with the recipients for funding being awarded in June 2025 by the Parks and Recreation Authority. Town Manager Chase Winebarger stated that the grant is a 20% (twenty percent) match of state funds. Town Manager Chase Winebarger stated that Parks and Recreation Director Tanner Greene has gotten a quote for the total cost oft the project and the approximate cost for the project is $205,000.00 (two hundred five thousand dollars) with the approximate cost for the Town being $40,000.00 (forty thousand Joe Wesson made a motion, and Melissa Curtis seconded, for Parks and Recreation Director Tanner Greene to pursue the Accessible Parks Grant for the purpose of resurfacing the playground atl Baird Park and replace the pea gravel with a pour-in place padded surface. All  dollars).  were in favor.  FUBLICCOMMENI, Mayor Keith Warren askedifanyone! had any questions or comments  at this time. No one wished to speak. UPDATES:  JULY CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis  stated that there are eleven (11) code enforcement cases that are open.  No Council action was: required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that on August 5, 2024, the Town will have Town Manager Chase Winebarger stated that there has been a slight delay with one engineer for the new Town Hall project, but that the project is moving forward. Town Manager Chase Winebarger stated that he had spoken with one ofthe Directors with Special Olympics regarding a partnership with the Town to do fundraisers for  ani in-house full time planner.    July 16, 2024 Page 6of6  raising money for Special Olympics. Town Manager Chase Winebarger stated that the Town will let Special Olympics use Town facilities. Town Manager Chase Winebarger stated that they have spoken about a softball tournament and a car show with all proceeds going to Special Olympics. Town Manager Chase Winebarger stated Town Manager Chase Winebarger stated that the North Carolina Department of Transportation Cajah Mountain Road project has been pushed out for one year. Town Manager Chase Winebarger stated that he went to a second meeting regarding the Charlotte Interbasin Transfer at the Comma in Morganton. Town Manager Chase Winebarger stated that nothing has changed and that Charlotte wants to know what problems that people have with the Interbasin Transfer sO that they can address them ortry to: fix the problems so that they can move forward with the project.  that he will keep Council updated with dates for events.  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting. Bobby Mosteller wanted to thank everyone for coming to the meeting.  Joe Wesson wanted to thank everyone for coming to the meeting and hopes everyone has a  great week.  Clay Wilson wanted to thank everyone for coming to the meeting.  CLOSED SESSION PURSUANT TO N.C.G.S. 143.318-11(A)3): Mayor Keith Warren Clay Wilson made a motion, and Joe Wesson seconded, to go into closed session pursuant to Clay Wilson made a motion, and Joe Wesson seconded, to come out of closed session at  asked for a motion to go into closed session.  N.C.G.S. $ 143.318-11(a)(3) at approximately 6:33pm. All were in favor.  approximately 6:43pm. All were in favor.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Melissa Curtis seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 7:02pm.  SEAL im 07/01/1988 i  Kihhnhane Keith Warren, Mayor  Suin