MINUTES Spencer Board of Aldermen Called Meeting January 30, 2024  The Town of Spencer Board of Aldermen met att the Spencer Town Hall, located at 460 S. Salisbury Avenue, in a called session on Tuesday, January 30, 2024, at! 5:32 p.m. fort thej purposes of: (1) Consideration ofar municipal agreement with NCDOTt to perform a feasibility study for the Northern Rowan Connector (also known as EB5861 or 3rd Street Greenway): project. (2) Authorizing the Fire Department to apply for an Office of State Fire Marshal matching grant.  Present were: Mayor Jonathan Williams  Mayor Pro Tempore Patti Secreast Alderwoman Erin Moody Alderman Rashid Muhammad Alderwoman Patricia Sledge  Also present were: Town Manager Peter Franzese, Town Clerk. Annal Kanode Ward, Finance Officer Heather Kann, Fire Chief Michael Lanning, Deputy Fire Chiefl Doug Lewis, Fire Captain Dakota Anderson, Fire Captain Donald Myers, Fire Captain. Austin Waller, Firefighter Chandler Brown, Firefighter Amoiree Faggart, Firefighter Jacob Nichols, Firefighter William Parrish, Firefighter Don Sells, Firefighter Kolby Smith, and Planning & Zoning Administrator Steve Blount.  Alderman Andrew Howe was absent.  Mayor) Jonathan Williams called the meeting to order, gave the invocation, and led the Pledge of CONSIDER ADOPTING -I Municipal Agreement with NCDOT to perform ai feasibility study for the Northern Rowan Connector (also known as EB5861 or 3rd Street Greenway) project. Municipal Agreement with NCDOT to move forward with Feasibility Study for EB-5861 project. Overall, the project has been partially funded for several years, but the Town! has been unable to provide a full 20% match, and the overall cost has gone up due to construction costs and scope This agreement would fund an initial Feasibility Study for the project at $45,162 cost. The' Town continues to pursue alternate sources off funding for local matches and expanded costs. AS $9,032  Allegiance.  change.  local match isi in the current year's budget.  Action  Mayor Pro Tempore Patti Secreast moved to adopt ta municipal agreement with NCDOT to perform afe feasibility study for the Northern Rowan Connector (also known as EB-5861 or the 3rd Street Greenway) project, which is included as. Attachment B to these minutes. Alderman Rashid Muhammad seconded the motion which carried by a unanimous vote of5-0. CONSIDER AUTHORIZING - Fire Department staff to apply for an Office of State Fire Marshal Fire Chief Michael Lanning gave aj presentation and answered questions from the Mayor and Board. The matching grant from the Office of State Fire Marshall is tol help pay salaries for full-time  (OSFM) matching grant. firefighters.    Action  Alderwoman Erin Moody moved to authorize Fire Department: staff to apply for an Office of State Fire Marshal (OSFM) matching grant, which is included as Attachment. A to these minutes. Alderman Steve Miller seconded the motion which carried by a unanimous vote of5-0.  CONSIDER. ADOPTING- -) Fire Department Staffing  Fire Chief Michael Lanning gave a presentation regarding the Fire Department's staffing needs. Fire Captains Anthony' Waller and Dakota Anderson also spoke to the Mayor and Board about their currentstaffing needs. Town Manager Peter Franzese and Fire Chief Michael Lanning answered CONSIDER. ADOPTING - Budget Ordinance. Amendment 23-14.011 Remove SAFER Grant Town Manager Peter Franzese, Finance Officer Heather Kann, and Fire Chief Michael Lanning answered questions from the Mayor and Board. The Town included in anticipation of receiving a SAFER grant revenue and expenditures in the FY24 budget to fund six new positions int thel Fire Department. The Town has been informed that we were not awarded this grant. The' Town needs to remove the revenue and expenditures related to the: anticipated grant thata are  questions from the Mayor and Board.  Related Revenue and Expenditures from FY24 Budget  included in FY24 budget.  There is no financial impact since no new staff was hired pending the grant award.  Action  Alderwoman Patricia Sledge moved to adopt Budget Ordinance Amendment 23-14.011 to remove SAFER grant-related revenue and expenditures from the Fiscal Year 2024 Budget, whichi is incorporated in the body of the minutes below. Alderman Rashid Muhammad: seconded the motion  which carried by a unanimous vote of5-0.  AN ORDINANCE. AMENDING THETOWN OFS SPENCER, NORTH CAROLINA FY23-24 ANNUAL BUDGET ORDINANCE: 23-14.011 JANUARY 30, 2024  BEIT ORDAINED, by the Governing Board of the Town of Spencer, North Carolina, that the following amendment ofanticipated. fundi revenues and departmental expenditures, certain) Fee and Charge! Schedules, and with certain restrictions and authorizations, are hereby appropriated and approved for the operation of Town Governmentandi itsa activities fort the Fiscal Yearb beginning) July 1,2023 and ending on] June 30, 2024: Section 1. The' Towni included revenue for a FEMA SAFER grant for six new positions and related expenditures in thei initial Firel Department's approved budget, however, the Town was not approved for this Section 2.To amend the FY23-24 revenue and expense appropriations as follows to remove the FEMA  grant.  SAFER grant related revenue and expenditures:  Revenues Current Budget $414,588 637,487  Amended Budget 1,625 628,262  (Decrease) Increase $(412,963) (9,225)  Account 10-3985-005 10-3991-000  Title Federal Grant Fund Balance Approp    Total  $(422,188) (Decrease) Increase $(252,671) (4,800) (19,138) (32,297) (70,864) (12,508) (2,460) (10,050) (17,400) $(422,188)  Expenditures Current Budget 15,500 48,265 61,185 96,100 23,235 20,950 27,725 41,575  Amended Budget $210,242 10,700 29,127 28,888 25,236 10,727 18,490 17,675 24,175  Account 10-4340-121 10-4340-127 10-4340-181 10-4340-182 10-4340-183 10-4340-184 10-4340-185 10-4340-212 10-4340-213  Title aares/wages-Regular $462,913 Salaries/Wages-Bonus FICA Retirement Group Insurance 401K Contribution Workers Compensation Uniforms Supplies-Safety Total  Section: 3. Copies oft this budget amendment shalll be furnished to the Clerk to the Governing Board, and  tot the Town Manager andt the Finance Officer for record-keeping  CONSIDER ADOPTING - Budget Ordinance Amendment 23-14.012 Funding Addition of Six Town Manager Peter Franzese, Finance Officer Heather Kann, and Fire ChiefMichael Lanning answered questions from the Mayor and Board. The' Town included revenue and expenditures in the FY24 budget to fund six new positions ini the Fire Department in anticipation of receivinga SAFER grant. However, this' Town has been informed that we were not awarded this grant. The phasing of six full-time positions in the FY24 budget. Beginning with three engineers in April The total projected cost for the new positions is projected tol be $54,464. The Fire Department) has struggled to fill: shifts this year with Part-Time firefighters. As a result, iti is anticipated that the Town willl be $18,000 below budget for Paretime/Temporary Wages due to this issue that can be reallocated towards these full-time positions. The FY24 Budget alsol has $10,000 that could be allocated toward the positions. This would leave $26,483 that would bei required to be budgeted Itis also projected that next year's tax rate would have to be increased by at least 7.5 cents to cover  Full-Time Firefighters  and three firefighters in June.  from Fund Balance.  the cost ofthese six new positions.  Action  Alderman Rashid Muhammad moved to adopt Budget Ordinance. Amendment 23-14.012 funding the addition ofs six full-time firefighters, which is incorporated in the body of the minutes below. Alderwoman Patricia Sledge seconded the motion which carried by a unanimous vote of5-0.  AN ORDINANCE. AMENDING THE' TOWN OF SPENCER, NORTH CAROLINA FY23-24. ANNUAL BUDGET ORDINANCE: 23-14.012 JANUARY 30, 2024  BE IT ORDAINED, byt the Governing Board oft the' Town of Spencer, North Carolina, that thef following    amendment ofa anticipated: fund revenues and departmental expenditures, certain) Fee and Charge Schedules, and with certain restrictions and authorizations, are hereby appropriated and approved for the operation ofTown Governmentand: its activities fort the Fiscal Year beginning July 1,2023 and ending onj June 30, 2024: are critical for meeting safety standards due tol lack ofa ability to fills shifts withp part-time staff.  Section 1. The' Town was not awarded al FEMA: SAFER grant for six new positions and those positions Section 2. The Town desires toj phase int three new Engineers in April andt three Firefighters in mid- Section 3. The Town amends the FY2 23-24 revenue and expense appropriations as follows toj provide  June without grants support to meet required staffing standards.  the staffing asi identified in Section 2:  Revenues Current Budget $628,262 Expenditures Current Budget $ 15,000 210,242 20,000 151,481 29,127 28,888 25,236 10,727  (Decrease) Increase $26,483 (Decrease) Increase $(10,000) 37,867 500 (18,000) 2,936 4,953 6,309 1,918 $26,483  Account  Title  Amended Budget $654,745  10-3991-000 Fund Balance Approp  Account  Title  Amended Budget 5,000 248,109 20,500 133,481 32,063 33,841 31,545 12,645  10-4110-999 Contingencies 10-4340-121 Salarie/Wages-Regular 10-4340-122 Overtime 10-4340-126 ar-tme/lemporary 10-4340-181 FICA 10-4340-182 Retirement 10-4340-183 Group Insurance 10-4340-184 401KContribution  Total  Section 3. Copies of this budget amendment: shallb be furnished to the Clerkt to the Governing Board, and  tot the' Town Manager and the Finance Officer for record-keeping  ADJOURNMENT  Alderwoman Erin Moody moved to adjourn the meeting. Alderman Steve Miller seconded the motion, which carried unanimously with a vote of5-0. The meeting stood adjourned at 6:56 p.m.  Approved by: Jonathan  Attest:  Blhnwd Anna Kanodel Ward, Town Clerk    Williams, Mayor  OF SPENC OFFICK SEAL TH CARD I