Town of PRINCETON  Est 1873  September 9, 2024 7:00PM  BOARD OF COMMISSIONERS - BOARD MEETING AGENDA  1. Call to Order 2. Invocation & Pledge 4. Adopt Consent Agenda  3. Adopt Agenda for the September 9, 2024 Board Meeting  a. July 8, 2024 Board Meeting Minutes b. August 5, 2024 Board Meeting Minutes 5. Comments from Mayor and Commissioners 6. Public Comments - Persons to be Heard 7. WWTP - USDA, Kayla Lee 8. Presentation from Marla Ashworth with TRC a. Water AIA-D-0298 Resolution b. Sewer AIA-W-0277 Resolution C. S. Center St. Drainage Resolution  d. Engineering Service Agreement with TRC for WWTP  9. Budget Amendments 10. Annexation Request  a. Annexation Request for Parcel 04005046 b. Annexation Request for Parcel 04005046L  C. - Adopt Certification of Sufficiency and Resolution Fixing date for Public Hearing for Parcel 04008007 Rains Property 27.02 acres  11. Water and Sewer Policy 12. Capital Improvement Plan  Next board meeting is October 7, 2024 at 7:00pm    4a  Town of Princeton Board Meeting 7:00 PMJ July 8, 2024  Present: Mayor Stacy. Johnson, Comm. Robinson, Comm. Holmes, Comm. Martin, Mayor Pro Tem Rose,  Marla Ashworth  Others: TAI King, PWS Timothy Sanders, Chief of Police Michael Smiley, Jeff Sheffield  Absent: TC April Williamson, Asst. TC Emily Caughron Mayor Johnson called the meeting to order at 7:00 PM.  Mayor Pro Tem Rose gave the invocation and Comm. Holmes led the Pledge of Allegiance Comm. Martin made a motion to adopt the agenda with the correction of the date for the. June 8, 2024 board meeting and the removal of item number 91 from the agenda. Comm. Holmes seconded the Comm. Martin made a motion to adopt the minutes from the. June 17, 2024 board meeting, Comm. Next on the agenda were comments from the Mayor and Commissioners. Mayor. Johnson congratulated Sergeant Blythe on his promotion within the police department and also thanked Officer Everett and Officer Yeoman for graduating from the SRO School. Mayor Johnson said there have been multiple car break-ins in the area lately and would like the public to know that we take this matter seriously and are working closely with. Johnston County Sheriff's Office to crack down on this crime. Mayor Johnson invited everyone to the town's upcoming Popsicles in the Park with the Princeton Police Department on Tuesday,July: 30, 2024. Mayor Johnson then gave an update on the land at the wastewater treatment plant that we are currently waiting to receive the allocated funds of 2.4 million which the town anticipates to be around September or October of this year; once it has been received we will move forward on the purchase of those two acres from Mr. Howell. Comm. Martin commented that he believes this is Mayor. Johnson's sixth month as mayor and has been impressed with his work. Mayor. Johnson introduced public comments and asked if anyone present would like to speak. Jeff Sheffield of 402 East First St commented that he pays attention to the voter poles in. Johnston County. Mr. Sheffield stated that. Johnson County has 158,222 voters registered as of last Friday. Mr. Sheffield added that the unaffiliated and Republican parties are the two largest groups of voters in the county. In the town of Princeton, there are 954 voters; stating that these numbers show a growth. Mr. Sheffield also commented on the parks and recreation and he believes the town should look into asking for funds Mayor. Johnson presented the next item on the agenda and that is the resolution and project ordinance for the Holts Pond Road Sewer Extension. Mayor Johnson reviewed the ordinance and explained that it is giving authorization for the construction of the project with $254,000 being appropriated for the project; $60k Engineering, $25k Easement Acquisition, $132k Construction cost, $7k Legal cost anda estimated $30k for Connection Fees. Mayor. Johnson reviewed the anticipated revenues of a $224k State Revolving Loan and the $30k W&S Fund Reserve. Mayor Pro Tem Rose questioned the $30,000 and wanted to know ifi it was already budgeted. TA King stated that he does not believe it was budgeted but is in the reserves. Comm. Martin questioned if those funds are paid upfront and Marla Ashworth with TRC answered that it was written that the funding for the project would paid on their behalf of the  motion. The motion passed unanimously.  Robinson seconded the motion. The motion passed unanimously.  to add additional activities.    property owners, to be reimbursed. TAI King reminded the board that there is only one home owner that will be connecting. Comm. Martin asked what would happen down the road if the others decided to connect. Mayor. Johnson responded that the tapi fees and capacity fees would need to be paid to connect. After a lengthy discussion on the cost and Ms. Ashworth explained to the Board that the $30k reserved is an estimate oft the connection cost and only the actual cost will be used; the agreed upon amounts will be reimbursed from the property owner. Comm. Holmes made a motion to adopt the Holt's Pond Road Extension Project Capital Ordinance. MPT Rose seconded the motion and the motion Mayor. Johnson then reviewed the Resolution by the Governing Body; North Carolina Water Revolving Loan and Grant Act of 1987 has authorized the making of loans and grants to eligible units of government finance and the cost of construction and wastewater treatment and wastewater collection systems. The NCDEQ is offering a state revolving loan in the amount of $224k for construction of the Holts Pond Road Sewer Extension; this Resolution accepts the loan and authorizes the Town Administrator, Michael King to report and maintain the required documents. Comm. Martin made a motion to adopt the Resolution for the revolving loan. Comm. Robinson seconded the motion and the Mayor. Johnson presented to the Board the notes from the mayors meeting the he and MPT Rose attended concerning the. Johnston County Water and Sewer Regionalization Study; reviewing the agenda and stating Johnston County is the 5th fastest growing county in North Carolina, with 1540 and 142 expanding growth will continue. Mayor. Johnson said the committee stated it is important to collaborate; that would create sharing of ideas, and expertise. The committee presented a potential 3 year timeline for the Organization Development Phase, Alignment Phase, and Implementation. Mayor Johnson stated decisions will be made by each local government and is not required until the end of the PWS Buddy Sanders presented, to the board, the possible purchase of the Pine Level garbage truck. Buddy told the board that the department already uses this truck when theirs is in the shop or not working and Pine Level has listed it for sale. Buddy said that the truck is older but it is very dependable. Buddy stated that if they purchase this truck they can pay for it out of the contingency line 10-999-000; moving the funds to Capital Outlay 10-560-7400. Pine Level is asking $6,000 but in negotiation with them, he believes they have it down to $5,000. Buddy also added that if we do not purchase and our truck breaks down it would cost more to rent a truck than $5,000. Comm. Robinson questioned the odds of us purchasing this truck and it not being used, Buddy responded with trash day being one day a week it will save time by using two trucks to pick up trash; that will cut down on comp time. Comm. Martin commented that he believes it would be beneficial for the town to purchase the truck. Comm. Holmes made a motion to approve the purchase of the garbage truck and Comm. Martin seconded the motion. Comm. Holmes made a motion to adjourn at 8:23 PM and Comm. Martin seconded the motion. The  passed unanimously.  motion passed unanimously.  exploration process.  The motion passed unanimously. meeting is adjourned.  Stacy Johnson  Emily Caughron    4b  Town of Princeton Board Meeting August 5, 2024,7:00PM  Present: Mayor Stacy. Johnson, Comm. Broderick Robinson, Comm. Michael Holmes, Comm. Walter Martin, Mayor Pro Tem Mike Rose, Jeff Sheffield, Valerie Howell, Ethan Gartin, Ken and Shauna Miller,  Donald Rains.  Others: TAI King, PWS Timothy Sanders, Lt. Daniel Toole, TC April Williamson Absent: Asst. TC Emily Caughron, Chief of Police Michael Smiley Mayor Johnson called the meeting to order at 7:00 PM.  Comm. Martin gave the invocation and Mayor Pro Tem Rose led the Pledge. Robinson seconded the motion. The motion passed unanimously.  Comm. Holmes made a motion to adopt the agenda for the August 5, 2024 board meeting, and Comm. Mayor. Johnson commented the sewer moratorium on the town has been lifted and the town will continue to work towards a WWTP expansion and will be proactive in preventing issues; the maintenance department continues to survey for potential problems. Mayor. Johnson stated there isa tropical storm heading our way that could cause flooding in the area; he advised everyone to prepare ahead of time and to follow Princeton's town page for updates andi important information. Mayor Pro Tem Rose said it was great news the moratorium has been lifted and thanked Senator Benton! Sawrey and Representative Larry Strickland for listening to our request reviewing all the data and assisting in lifting the moratorium. MPT Rose then thanked the public works department for getting the 1& lissues under control, TRC for helping collect all the needed data, and the town staff; a lot of hard work and  team effort went into convincing them to lift the moratorium. Public comments, no one spoke at this time.  Comm. Martin made a motion to adopt the Proclamation for the 2024 Constitution Week. MPT Rose seconded the motion and the motion passed unanimously. Mayor. Johnson presented the Proclamation and Mrs. Valerie Howell thanked the Board for the Proclamation on behalf of Daughters of the Mayor Johnson stated we gave an annexation petition to consider. TC Williamson said that Don Rains and Vicky Rains have submitted a petition requesting Parcel #04008007 a 27.02 acres lot be annexed into the Town of Princeton; we need to adopt the request to go forward in the process. TC Williamson stated the next step would be to investigate and present a Certificate of Sufficiency; iti isa at three-month process with the last step being the public hearing. Mr. Rains told the Board he purchased the land in 2017, the land is located behind Ray Floors Park and he is interested in developing the site witha subdivision. Comm. Martin made a motion to adopt the petition and have the clerk investigate the property for sufficiency. MPT Rose seconded the motion and the motion passed unanimously. Mayor Johnson presented the information for the Holt's Pond Road Sewer Extension Project, stating we now have a cost estimate for the project; it isa 75/25 grant, with 75 being forgiven and 25 loan at 0% interest for 20 years. The Mayor reported the cost of the project is $171,610, and this would allow three homes to connect. Mr. Rains stated that he owns the property beside the Millar's home; the Milliards have been meeting town representatives for two years now, and they have met with County officials to  Revolution.    see ifthere are any solutions to their septic problem. Mr. Rains said he has met with town officials to discuss putting a lift station on his property to service these homes and the southern part of town; he has held off on developing the subdivision waiting on a decision to be made on the upgraded lift station. Ethan Gartin with our engineering firm TRC, stated we did talk about adding a lift station in the area off Holt's Pond Road in the early stages but after researching the options, the town cannot afford a lift station, and the fastest and most cost-effective is a gravity septic. Mr. Gartin stated there is a timeline issue and limits on grant funds. Mr. Millar, owner of 128 Holt's Pond Road, said he and his wife were told that the decision to fix the septic issue had been agreed on and he is upset that this is up for discussion again; he has consulted with an attorney and is hoping this situation can be resolved without having to sue. Comm. Martin wanted to go on record and state the Board did vote to upgrade the sewer on Holt's Pond Road sO the Millar's and two other homeowners would have the option to connect to the town sewer system; Comm. Martin said this was decided without a full understanding of the cost and timeline but feels the Board should stand behind their decision. Mayor. Johnson told the Board the tap fees are included in the project but the owners will need to pay the capacity fee of $3000. Mr. Gartin reviewed the options for the project and stated that TRC recommends the First Scope Revision with an estimated cost of$ $171,610. Comm. Holmes made a motion to go forward with the Holt's Pond Road Sewer Extension with a cost estimate of $171,610, with owners paying a capacity fee of $3,000 and a project timeline set for 6 months from tonight. MPT Rose seconded the motion and the motion passed TAI King reviewed the amended Water & Sewer Budget stating the budget amendments are necessary to realign the revenues and expenditures to reflect the actual operations for year-end 2023-2024. MPT Rose made a motion to adopt the listed amendments and Comm. Martin seconded the motion. The Mayor. Johnson stated next on the agenda is to review the current Driveway & Ditch Tiling Policy Adopted on April 8, 2013; requested by Comm. Martin. Comm. Martin wanted to make sure it is clear that the Town if not responsible for adding ditch tile for property owns in the town limits; we have an owner that is requesting the Town handle the issue with the ditch that runs along her property. TA King stated that particular ditch is part of the Western Drainage Project and will addressed during the construction; a mapi is attached to review the locations of the project. After reviewing the wording of Marla Ashworth, with TRC Engineering, presented to the Board the Resolution and Capital Project Ordinance for the Lead Service Line Replacement Project; stating the State Water Infrastructure Authority has approved the funds fort the project. Mrs. Ashworth reviewed the loan stating that 95% of the loan up to a maximum of $72,248 will be forgiven and the remainder will be repayable ata 0% interest; a loan fee of 2% will be invoiced after bids have been received. Mrs. Ashworth answered a few of the Board's questions bys stating this is identifying the Lead Line Inventory only, and that TRC has already started on the scope work that the funds are contingent upon. Other details Mrs. Ashworth reported are the loan amount will be $3,802 plus the upfront loan cost of $1,500 the $72,248 will be forgiven, and the maximum loan term is 5 years. With no other questions, Comm. Martin made a motion to adopt the Resolution by the Governing Body of Applicant for the Leas Service Line Replacement inventory. Comm. Robinson seconded the motion and the motion passed unanimously. MPT Rose made a motion to adopt the Capital Project Ordinance for the Lead Service Line Replacement. Comm. Holmes seconded the motion and the motion passed unanimously.  unanimously.  motion passed unanimously.  the policy it was concluded the policy is good as is.    Mayor. Johnson stated there are at few other things we need to take care of to move forward with projects. Mrs. Ashworth presented the Resolution and Capital Project Ordinance for the WWTP upgrades; the Division of Water Infrastructure sent a letter of intent to fund the project up to $2,482,200 from the Wastewater State Reserve. Mrs. Ashworth stated we have been approved for funding assistance and we need to adopt the required paperwork. Comm. Martin made a motion to adopt the Resolution by the Governing Body of the Recipient accepting the 2023 Appropriations Act Directed Projects Grant offer. Comm. Robinson seconded the motion and the motion passed unanimously. Concerning the Capital Project Ordinance for the WWTP Upgrades, Comm. Martin made a motion to adopt the Ordinance and directed them to proceed with the project based on the terms of the board resolution, loan documents, and the budget contained in the Ordinance. Comm. Robinson TAI King reported we have an Ordinance to adopt for the Stormwater Management Plan; The Resolution was adopted in December of 2023 and we now need to adopt the Ordinance to move forward. Mrs. Ashworth stated the NC ARP Stormwater AIA Grant is in the amount of $120,900 and the Ordinance lists the appropriated funds for the needed task. MPT Rose made a motion to adopt the Stormwater Management Plan Capital Project Ordinance. Comm. Robinson seconded the motion and the motion With no other business, MPT Rose made a motion to adjourn, the motion passed unanimously.  seconded to motion and the motion passed unanimously.  passed unanimously.  Stacy G.J Johnson, Mayor  April Williamson, Clerk    7  9/9/2024 Town of Princeton Attn: Mayor Stacy Johnson P.O. Box 67 Princeton, NC 27569 SUBJECT:  DRAFT  Letter of Conditions Recipient Name: Town of Princeton CFDA NUMBER-10.760 Agency Loan: $2,400,000 Agency Grant: $10,560,000 Other Funding: $2,444,400  Project Name: Wastewater Treatment Plan Expansion  SEARCH Grant: $30,000 (previously. funded 8/1/2022)  Applicant:  $165,000  Dear Mayor. Johnson:  This letter establishes conditions which must be understood and agreed to by you before further consideration may be given to your application. The loan and/or grant will be administered on behalf oft the Rural Utilities Service (RUS) by the State and Area staff of USDA Rural Development (RD), both of which are referred to throughout this letter as the Agency. Any changes in project cost, source of funds, scope of project, or any other significant changes in the project or applicant must be reported to and concurred with by the Agency by written amendment to this letter. This includes any significant changes in the Applicant's financial condition, operation, organizational structure or executive leadership.. Any changes made without Agency concurrence shall be cause for discontinuing processing This letter does not constitute loan and/or grant approval, nor does it ensure that funds are or will be available for the project. The funding is being processed on the basis of a loan not to exceed $2,400,000 and grants not to exceed $10,560,000. The loan and grants will be considered approved on the date Forms RD 1940-1, "Request for Obligation of Funds" is signed by the Agencyapproval. official. The applicant will ensure projects are completed in a timely, efficient, and economical manner. You must meet all conditions set forth under Section III- Requirements Prior to Advertising for Bids within  of the application.  1 year oft this letter.  Rural Development Lumberton Area Office Mailing Address: POI Box 7426. -Lumberton NC, 28359-7426 Physical Address: 440-C Caton Road- Lumberton, NC 28360 Voice 910.887.3762- Fax: (844): 325-6830. Hearing Impaired: 711 USDA is an equal opportunity provider, employer and lender.    If you do not meet the conditions of this letter, the Agency reserves the right to withdraw Agency Ify you agree to meet the conditions set forth in this letter and desire further consideration be given to  funding.  your application, please complete and return the following forms:  Form RD: 1942-46, "Letter of Intent to Meet Conditions" Form RD 1940-1, "Request for Obligation of Funds"  All parties may access information and regulations referenced ini this letter at our website located at:  Waterand Environmental Programs I Rural Development (usda.gov)  The conditions are as follows: SECTIONI- PROJECT SCOPE 1. Project Description-  Funds will be used to Expand the existing WWTP via multi-step isometric expansion units, which  will be a combined oxidation and clarification treatment process.  Installation of tertiary filtration An equalization basin  Other needed repairs and expansion at the headworks, which will be utilized by existing and new facilities, along with upgrades to the influent and effluent pump stations due to the Facilities will be designed and constructed in accordance with sound engineering practices and must meet the requirements of Federal, State, and local agencies. The proposed facility design must be based on the Preliminary Engineering Report (PER), prepared by TRC Engineering signed, sealed, and  increased flow anticipated.  dated April 1, 2024, and concurred by the Agency on April 3, 2024.  2.! Project Funding = The Agency is offering the following funding for your project:  Agency Loan Agency Grants  $ 2,400,000 $10,560,000  This offer is based upon the following additional funding:  Applicant Contribution State Funds (DWI)  $ 165,000 $2,444,400 $15,599,400  TOTAL PROJECT COST  21Page    Any changes in funding sources following obligation of Agency funds must be reported to the processing official. Prior to loan closing, anyi increase in non-Agency funding willl be applied first asa reduction to Agency grant funds, up to the total amount oft the grant, and then asar reduction to The applicant must certify that they have exhausted all other funding avenues and have no pending funding considerations from any other sources. Further, the applicant must certify that they do not intend to apply anywhere else for funding for this project. If, after obligation of Agency funds, other funding becomes available, the Agency reserves the right to de-obligate any, and all, funding for this project and to re-underwrite. This may result in the offering of a different funding package toi for this Prior to advertisement for construction bids, you must provide evidence of applicant contributions and other funding sources. This evidence should include a copy oft the commitment letter. Agency funds will not be used to pre-finance funds committed to the project from other sources. 3. Project Budget - Funding from all sources has been budgeted for the estimated expendituresas  Agency loan funds.  project.  follows:  Project Costs: Development Contingency Engineering Fees Includes:  Total Budgeted: $11,635,000 $1,163,105 $1,795,250  PER/ER (Previously funded SEARCH Grant) $ 30,000 Design & Construction Administration RPR: Services (Inspection) Additional Services Administrative Equipment Land and Rights-of-Way Legal Fees Bond Counsel Legal Fees- - Local Attorney Interim Finance Interest  $1,050,000 575,000 $ 140,250  $ 10,000 $ 5,000 $ 227,000 $ 24,000 11,000 $ 729,045 $15,599,400  TOTAL PROJECT COST  Project feasibility and funding will be reassessed if there is a significant change in project costs after bids are received. Obligated loan and grant funds not needed to complete the proposed project will be de-obligated. Any reduction will be applied to Agency grant funds first. Ifactual project costs exceed the project cost estimates, an additional contribution by the Owner may be necessary. An "Amended  Letter of Conditions" will bei issued for any changes to the total project budget.  3IPage    4.! Project Timeline - To ensure that the project proceeds in a timely manner, key processing milestones have been established in accordance with the PER or other Agency approved documentation. Projects should be completed and Agency funds fully disbursed within three years ofo obligation. By agreeing to the terms herein, you agree to comply with the milestones identified below. If,forany reason, one or more of the milestones cannot be met, you must notify the Agency in writing at least 30 days prior to the referenced date. Should your final completion date become more than three years after obligation the written request will follow the procedures outlined in Section VI oft this letter, including the submission ofr not less than 90 days prior to the benchmark. The correspondence must contain a valid explanation as to why the milestone cannot be met and include a proposed revised project completion schedule. Ift the Agency agrees to the modification, a written confirmation will be issued. The Agency reserves the right to de-obligate loan and/or grant funds, or take otherappropriate action, if the established or amended deadlines are not met.  Milestone  Date October 16,2024 November 10, 2025 March 3,2026 April 2,2027 June 1,2027  ESA Executed by Ownerengneer-USDA including Permit Acquisition Land & Easement Acquisition Complete Initial Advertisement for Bids Substantial Completion (Contract Time) Final Completion (Project Close Out)  All Final Design Phase Deliverables Complete, November 10,2025  Notice to Proceed with Construction Issued August 5,2026  SECTIONII-F RATES & TERMS  5. Interest Rates and Loan Terms - The interest rate willl be the lower of the rate in effect at the time of loan approval or the time ofl loan closing, unless you request otherwise. Should the interest rate be Your loan will be scheduled for repayment over a period of 40 years. The first payment, consisting of principal and interest, will become due and payable on. June 1st following the date of the loan closing, or delivery oft the bond, and annually thereafter on the 1st day of June of each year until maturity. For planning purposes, usea2.375% interest rate which provides for an annual payment of $93,624. The precise payment amount will be based on thei interest rate at which the loan is closed and may be  reduced, the payment will be recalculated to the lower amount.  different than the one above.  4/Page    6. Security - The loan willl be secured by a Revenue bond with parity lien position in the amount of $2,400,000. The bond will be prepared in accordance with RUS Instruction 1780, Paragraph 1780.14, and the North Carolina Local Government Bond Act. USDA, Rural Development will negotiate the purchase of the bond with the Town of Princeton and the North Carolina Local Government  Commission ("LGC").  The North Carolina LGC reserves the right to require a public offering of the bond. The bond will be fully registered as to both principal and interest int the name of the "United States of America, Acting through the United States Department of Agriculture." Bond Counsel will be utilized in preparation of The bond and any ordinance or resolution relating thereto must not contain any provision in conflict with the Agency Loan Resolution, applicable regulations, or associated laws. There must be no defeasance or refinancing clause in conflict with the graduation requirements of7 U.S.C. 1983. Ifthe loan will be on parity with other lenders, the bond security instrument must specify that, in the Additional security requirements are contained in RUS Bulletin 1780-27, "Loan Resolution (Public Bodies) and RUS Bulletin 1780-12, "Water and' Waste System Grant Agreement". A draft of all security instruments, including draft bond resolution, must be reviewed and concurred in by the Agency prior toa advertising for bids. Bond/loan resolutions must be duly adopted and executed prior to loan closing. The Grant Agreement will be executed prior to the first disbursement of grant funds. The grantee understands that any property acquired or improved with Federal grant funds may have use and disposition conditions which apply to the property as provided by 2 CFR part 200 in effect at this time and as may be subsequently modified. The grantee understands that any sale or transfer of property is subject to the interest of the United States Government in the market value in proportion to its 7.Reserves = Reserves must be properly budgeted and set aside to maintain the financial viability and sustainability of any operation. Reserves are important to fund unanticipated emergency repairs, to assist with debt service should the need arise, and for the replacement of assets which have a useful life less than the repayment period of the loan. The following reserves are required to be established  these documents.  event of default, each lender will be affected on a proportionate basis.  participation the project.  asa condition of this loan:  a. Debt Service Reserve - As a part of this Agency loan proposal, you must establish a debt service reserve fund equal to at least one annual loan installment that accumulates at the rate of 10% of one annual payment per year for ten years or until the balance is equal to one annual loan payment. For planning purposes, 10% of the proposed loan installment would equal $780.20 per month; this amount should be deposited monthly until a total of $93,624 has accumulated. Prior written concurrence from the Agency must be obtained before funds may be withdrawn from this account during the life of the loan. When funds are withdrawn during the life of the loan, deposits will continue as designated above until the fully funded amount is reached.  5IPage    b. Short-Lived Asset Reserve = In addition to the debt service reserve fund, you must establish: a short-lived asset reserve fund. Based on the PER, you must deposit at least $22,627 into the short-lived asset reserve fund annually for the life oft the loan to pay for repairs and/or replacement of major system assets. It is your responsibility to assess your facility's short-lived asset needs on a regular basis and adjust the amount deposited to meet those needs.  SECTION II-REQUIREMENTSI PRIOR TOA ADVERTISING FOR BIDS  8. Organization - The Bond Counsel transcripts of proceedings must show that your organization isa dulyi incorporated public body and has continued legal existence. Your organization must have the authority to own, construct, operate, and maintain the proposed facility, as well as for borrowing 9. Suspension and Debarment Screening You will be asked to provide information on the principals of your organization. Agency staff must conduct screening for suspension and debarment oft the entity,  money, pledging securityand raising revenues.  as well as its principals through the Do Not Payl Portal.  Principal-  .A An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered ii. Aconsultant or other person, whether or not employed by the participant or paid  transaction; or with federal funds, who-  1. Isina a position to handle federal funds;  2. Isina a position to influence or control the use of those funds; or, 3. Occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform  the covered transaction. (2 CFR5180.995)  10. Environmental Requirements -At the conclusion oft the proposal's environmental review process, specific action(s) were determined necessary to avoid or minimize adverse environmental impacts. As outlined in the Environmental Report (ER) dated March 1, 2024, and FONSI dated May 2024, the following actions are required for successful completion of the project and must be adhered to during  project design and construction: 1. Floodplains:  Mitigation: No significant impact is expected. When disposing of excess, spoil, or other construction materials on public or private property, Contractor shall not fill in or otherwise convert 100-year floodplain areas (Standard Flood Hazard Area) delineated on the latest Federal Emergency Management Agency Floodplain Maps, or other appropriate maps, e.g., alluvial soils  on NRCS Soil Survey Maps.  6Page    2. Water Resources:  Mitigation: If construction activities will occur in or along any streams (perennial, intermittent, or ephemeral), open water or wetlands, the applicant will coordinate with the Army Corps of Engineers and NC DEQ to determine the need for any permits prior to commencing work that could impact surface waters or wetlands. Forany land disturbing activities equal to or exceeding one acre or more, an erosion and sediment control (ESC) plan must be approved by the appropriate local agency and approval official. The ESC plan must be approved by the locality prior to any and-disturbing activity at the project site. All regulated land-disturbing activities associated with the project, including on- and off-site access roads, staging areas, borrow areas, stockpiles and soil intentionally transported from the project must be covered by the project  specific ESC plan. 3. Wetlands:  When disposing of excess, spoil, or other construction materials on public or private property, Contractor: shall noti filli in or otherwise convert wetlands or streams. Ifthe project willi impactany streams and/or wetlands, a 404 Permit Application from the U.S. Army Corps of Engineers (USACE) and a 401 Water Quality Certificate from the North Carolina Department of Water Resources (NCDWR) will be required. The USACE is responsible for issuance of permits pursuant to S 404 of the Clean Water Act and 5 10 of the Rivers and Harbors Act and the NCDWR issues the is responsible for issuance of 401 Water Quality Certificate pursuant to S 401 of the Clean Water Act, Public Laws 92-500 and 95-217 of the United States and North Carolina Regulations  in 15A NCAC 02H. .0500 and 15A NCAC02B .0200. 4. Cultural Resources and Historical Properties:  No significant impact is expected; however, if prehistoric or historic artifacts, such as pottery or ceramics, projectile points, dugout canoes, metal implements, historic building materials or any other physical remains that could be associated with native American, early European, or American settlements are encountered at any time within the project area, the project shall cease all activities involving subsurface disturbance int the vicinity of the discovery. The applicant shall contact RHS, who will subsequently contact the SHPO, Nansemond Tribe, and Catawba Indian Tribe. Project activities shall not resume without verbal and/or wrttenauthorzation from RD, the SHPO and Nansemond and Catawba Indian Tribes. If human remains are encountered during construction, all work shall stop immediately, and the proper authorities notified in  accordance with North Carolina statutes.  7IPage    5. Biological Resources:  Contractor shall comply with the Endangered: Species Act (ESA), which provides for the protection of endangered and/or threatened species and critical habitat. Should any evidence of the presence of endangered and/or threatened species or their critical habitat be brought to the attention of Contractor, Contractor will immediately report this evidence to the Applicant and a representative of Agency. Construction shall be temporarily halted pending the notification process and further directions issued by Agency after consultation with the USFWS. Activities requiring vegetation removal or disturbance should avoid the peak nesting period of March through August to avoid destruction of individuals, nests, or eggs. Ifproject activities must be conducted during this time, a survey for nests prior to conducting worki is required. Ifan nestis found, and if possible, al buffer of vegetation should remain around the nest until the young have  fledged or the nest is abandoned. 6. Migratory Bird Treaty Act  Mitigation: To comply with the spirit and letter of the Migratory Bird Treaty Act, site clearing during breeding season will be avoided from the period March 15 to August 15. The applicant will consult directly with the US Fish and Wildlife Service (FWS) and state wildlife agencies for locality-specific data on migratory birds and their nesting season. Should compliance with this seasonal restriction be unavoidable, a site survey must be conducted to determine the presence  ofany migratory birds. 7. Invasive species:  Mitigation: To control the spread of invasive species, the Applicant may use a combination of  biological, cultural, mechanical, and/or physiçal mitigation measures.  8. Air Quality:  Mitigation: Construction activities associated with the project will generate particulate matter or dust from soil disturbances. Any dust will be widely dispersed across the Project area and short- term in nature and would be minimized through the use of BMPS such as spraying water on exposed surfaces to minimize dust, limiting the area of uncovered soil to the minimum needed fore eacha activity, selective siting of staging areas, usingas soil stabilizer (chemical dust suppressor) where necessary, sweeping and mulching, using a temporaryg gravel cover or tarps, and covering truckst transporting soil, sand, or other loose material off-site. There will be temporaryand minor impacts to air quality resulting from construction; however, these impacts can be mitigated to  below levels of significance if BMPS are implemented.  81Fag    9. Noise:  Mitigation: To reduce the short-term impact to the residential community, site preparation and construction activities will be limited to normal working hours between 6:00am and 11:00pm. Additionally, building permits will be obtained prior to construction and equipment will be  utilized in accordance with the manufacturer'sspecifications.  10. Transportation:  Mitigation: Traffic management devices (traffic lights, stop signs, etc.) will bei installed upon the direction of the local authority or NCDOT to ensure that the additional traffic on Highway 343is managed as required and to lessen any impact on the: surrounding community, ifrequired. The project, as proposed, has been evaluated to be consistent with the National Environmental Policy Act. Other Federal, State, tribal, and local laws, regulations and/or permits may apply or be required. If the project or any project element deviates from or is modified from the originallyapproved project, 11. Engineering Services - You have been required to complete an Agreement for Engineering Services, which should consist of the Engineers Joint Contract Documents Committee (EJCDC) documents as indicated in RUS Bulletin 1780-26, "Guidance for the Use of EJCDC Documents on Water and' Waste Projects with RUS Financial Assistance," or other approved form of agreement. The Agency will provide concurrence prior to advertising for bids and must approve any modifications to this 12. Contract Documents, Final Plans, and Specifications - All development will be completed by contract in accordance with applicable provisions of RUS Instruction 1780, SubpartC-P Planning, Designing, Bidding, Contracting, Constructing: and Inspections, (copy available upon request), andi in compliance with all statutory requirements. You are responsible to share this with your engineer a. The plans and specifications and all proposals required by law must be approved by b. Inp preparing final design and providing service to the planned project area, you and your engineer will comply with all zoning and planning requirements of the appropriate governing The Agency will need to conçur ini the plans and specifications prior to advertising for bids. The Agency may require an updated cost estimate ifas significant amount of time has elapsed d. The use of any procurement method other than competitive sealed bids must be requested in  additional environmental review mayl be required.  agreement.  before pre-design.  Department of Environmental Quality.  bodies where service is to be provided.  between the original project cost estimate and advertising for bids.  writing and approved by the Agency.  9/Page    e. The contract documents must consist oft the EJCDC construction contract documents as indicated in RUS Bulletin 1780-26 or other Agency-approved forms of agreement. 13. Build America, Buy America Act (BABAA) Requirements - Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless:  a. all iron and steel permanently installed in the project are produced in the United States--this means all manufacturing processes, from the initial melting stage through the application of b. all manufactured products permanently installed in the project are produced int the United States-this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent oft the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or allo construction materials permanently installed are manufactured in the United States-this means that all manufacturing processes for the construction material occurred int the United  coatings, occurred in the United States;  regulation; and  States.  The BABAA requirement applies to the entirety of an infrastructure project even if only a portion of the The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does al Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or  project is funded by Federal funds.  permanently affixed to the infrastructure project.  Waivers  When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. The agency should notify the recipient for information on the process for requestinga When the Federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any a. applying the domestic content procurement preference would bei inconsistent with the public  waiver from these requirements.  case in which the agency determines that:  interest;  10Paye    b. the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or ofa satisfactory quality; or the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. Are request to waive the application of the domestic content procurement preference must bei in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less  than 15 days and must be reviewed by the Made in America Office.  Definitions  "Construction materials" includes an article, material, or supply-other than an item of primarily iron ors steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand,  orgravel; or aggregate binding agents or additives-that is or consists primarily of:  non-ferrous metals;  plastic and polymer-Dased products Indudngpolywinyamon.e. composite building materials,  and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall.  "Domestic content procurement preference" means all iron and steel used in the project are produced int the United States; the manufactured products used in the project are produced in the United States; 'Infrastructure" includes, at a minimum, the structures, facilities, and equipment for, int the United States, roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property. Infrastructure includes "Project" means the construction, alteration, maintenance, or repair ofi infrastructure in the United Owners are ultmatelyresponsible for compliance with the evidence standards as outlined in the Build America Buy America (BABAA) appendix to this Letter. Owners are required to maintain records as specified in their loan or grant agreement, but in all cases, they should maintain records for a minimum ofthree yearsafter the final expenditure report. Minimum records include certifications from manufacturers, the architect/engineer, and the prime contractor. Supporting documentation includes purchasing records and notes and photos taken by the Resident Project Representative (RPR). Further  or the construction materials used in the project are produced in the United States.  facilities that generate, transport, and distribute energy.  States.  guidance regarding certifications will be provided by the Agency.  11Page    14. Legal Services A legal services agreement is required with your attorney and bond counsel, if applicable, for any legal work needed in connection with this project. The agreement should stipulate an hourly rate for the work, with a "not to exceed" amount for the services, including reimbursable expenses. RUS Bulletin 1780-7, "Legal Services Agreement," or similar format may be used. The Agency will provide concurrence prior to advertising for bids. Any changes to the fees or services spelled out in the original agreement must be reflected in an amendment to the agreement and have 15. Property Rights = Prior to advertising for bids, you and your legal counsel must furnish satisfactory evidence that you have adequate continuous and valid control over the lands and rights-of-way needed for the project. Acquisitions of necessary land and rights must be accomplished in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act. Such control over a. Right-of-Way Map - Your engineer will provide a map clearly showing the location of all lands and rights-of-way needed for the project. The map must designate public and private lands and 0. Form RD 442-20, "Right-of-Way Easement"-1 This form, or similar format, may be used to Form RD 442-21, "Right-of-Way Certificate"-You will provide a certification on this form that d. Form RD 442-22, "Opinion of Counsel Relative to Rights-of-Way" - Your attorney will providea certification and legal opinion on this form addressing rights-of-way, easements, and title. e. Preliminary Title Work (Title Opinion) - When applicable, your attorney or title company will provide a preliminary title opinion for any property related to the facility, currently owned and to be acquired, along with copies of deeds, contracts or options for purchasing said property.  prior Agency concurrence.  the lands and rights will be evidenced by the following:  rights and the appropriate legal ownership thereof. obtain any necessary easements for the proposed project.  all right-of-way requirements have been obtained for the proposed project.  Form RD 1927-9, "Preliminary' Title Opinion," may be used.  The approving official may waive title defects or restrictions, such as utility easements, that do not adversely affect the suitability, successful operation, security value, or transferability of the facility. Any such waivers must be provided by the approving official in writing prior to closing or the start of You are responsible for the acquisition of all property rights necessary for the project and for determining that prices paid are reasonable and fair. The Agency may require an appraisal by an independent appraiser or Agency employee in order to validate the price to be paid.  construction, whichever occurs first.  12Page    16. System Policies, Procedures, Contracts, and Agreements - The facility must be operated on a sound business plan which involves adopting policies, procedures, and/or ordinances outlining the conditions of service and use of the proposed system. Mandatory connection policies should be used where enforceable. The policies, procedures, and/or ordinances must contain an effective collection policy for accounts not paid ini full within a specified number of days after the date of billing. They should include appropriate late fees, specified timeframes for disconnection of service, and reconnection fees. Adraft of these policies, procedures, and/or ordinances must be submitted for Agency review and concurrence, along with the documents below, before closing instructions may be a. Conflict of Interest Policy - Prior to obligation of funds, you must certify in writing that your organization has in place up-to-date written standards of conduct covering conflict ofi interest. The standards of conduct must include disciplinary actions in the event ofa a violation by officers, employees, or agents of the borrower. The standards identified herein apply to any parent, affiliate or subsidiary organization oft the borrower that is not a state or local government, or Indian Tribe. Policies and accompanying documents shall be furnished to Rural You must also submit a disclosure of planned or potential transactions related to the use of Federal funds that may constitute or present the appearance of personal or organizational conflict of interest. Disclosure must be in the form of a written letter signed and dated by the applicant's official. A negative disclosure in the same format is required if no conflicts are Sample conflict of interest policies may be found at the National Council of Nonprofits website, ttps/www.counclolnonproltsotg/osresourres/contict-ol-interes, or in Internal Revenue Service Form 1023, Appendix A, "Sample Conflict of Interest Policy,"at tp/wwwISROV/PuD/i-pd/1023pd: Though these examples reference non-profit corporations, the requirement applies to all types of Agency borrowers. Assistance in developing a confict-of-interest policy is available through Agency-contracted  issued unless otherwise stated.  Development upon request.  anticipated.  technical assistance providers if desired.  Contracts for Other Services/Lease Agreement - Drafts of any contracts or other forms of agreements for other services, including audit, management, operation, and maintenance, or lease agreements covering real property essential to the successful operation of the facility, must be submitted to the Fully executed copies of any policies, procedures, ordinances, contracts, or agreements above must be submitted prior to loan closing, with the exception of the confict-of-interest. policy, which must bei in 17. Closing Instructions - The Agency will prepare closing instructions as soon as the requirements of the previous paragraphs are complete, as well as a draft of the security instrument/s). Both your bond and legal counsel must comply with these instructions when closing the Agency loan/grant.  Agency for review and concurrence prior to advertising for bids.  place prior to obligation of funds.  13/Page    18. System Users - This letter of conditions is based upon youri indication at application that there will be atl least 568 residential users and 71 non-residential users when construction is completed. Before the Agency can agree to the project being advertised for construction bids, you must certify that the number of users indicated at application are currently using the system or signed up to use the Ift the actual number of existing and/or proposed users that have signed up for service is less than the number indicated at the time of application, you must provide the Agency with a written plan on how you will obtain the necessary revenue to adequately cash flow the expected operation, maintenance, debt service, and reserve requirements of the proposed project (e.g., increase user rates, sign up an adequate number of other users, reduce project scope, etc.). Similar action is required if there is cause 19. Construction Account A separate construction account is not required for project funds. However, the recipient must be able to separately identify, report and account for all Federal funds, including the receipt, obligation and expenditure oft funds, in accordance with 2 CFR 200.305. These funds must be deposited in a bank with Federal Deposit Insurance Corporation (FDIC) insurance coverage. If the balances at the financial institution where federal funds will be deposited exceeds the FDIC insurance coverage, the excess amount must be collaterally secured up to 100 percent of the highest amount of funds expected to be deposited in the account at any one time, per the 20. Interim Financing - The Agency's policy is to utilize interim financing for all loans exceeding $500,000. Prepayment penalties on interim financing are not allowed. The borrower will obtain interim construction financing in accordance with RUS Instruction 1780, paragraph 1780.39(d), and the Local Government Bond Act through the sale of a Bond Anticipation Note with the assistance oft the LGCfor the USDA loan obligation. The borrower will provide USDA Rural Development with a copy of the interim loan financing agreement. The fact that a commercial lender's rates are higher than current Agency interest rates does not necessarily mean that the commercial rates is not reasonable. 21. Proposed Operating Budget = You must establish and/or maintain a rate schedule that provides adequate income to meet the minimum requirements for operation and maintenance (O and M), debt service, and reserves. Prior to advertising for bids, you must submit a proposed annual operating budget to the Agency, as well asy your proposed rate schedule. The operating budget should be based on at typical year cash flow after completion of the construction phase and should be signed by the appropriate official of your organization. Form RD 442-7, "Operating Budget," or similar format may be utilized for this purpose. It is expected that O and M expenses will change over each successive year Technical assistance is available at no cost to help you evaluate and complete a rate analysis on your system. This assistance is available free to your organization. Ifyou are interested, please contact our  system once iti is operational.  tor modify the anticipated flows or volumes presented following approval.  Department of Treasury regulations and requirements.  and user rates will need to be adjusted on a regular basis.  office for information.  14Page    22. Permits -The owner or responsible party willl be required to obtain alla applicable permits for the project, prior to advertising for bids. The consulting engineer must submit written evidence that all applicable permits required prior to construction have been obtained with submission tot the Agency of 23. Risk and Resilience Asessment/Emergensy Response Plan (RRA/ERP) = The Agency requires all financed water and wastewater systems to have al RRA/ERP in place. New water or wastewater systems must provide a certification that an ERP is complete prior to the start of operation, and a certification that an RRAI is complete must be submitted within one year of the start of operation. Borrowers with existing systems must provide a certification that an RRA/ERP has been completed prior to advertising for bids. Technical assistance is available in preparing these documents at no cost Before funds are drawn, you should have in place a cybersecurity plan, a supply chain plan, and a plan to comply with cybersecurity requirements of the National Institute of Science and Technology and the Cybersecurity: and Infrastructure Security Administration. These items should be addressed in the The RRA/ERP documents themselves are not submitted to the Agency. The RRA/ERP must address potential impacts from natural disasters and other emergency events. It should include plans to address impacts oft flash flooding in areas where severe drought or wildfires occur. The documents 24. Bid Authorization - Once all the conditions outlined in Section III of this letter have been met, the Agency will authorize you to advertise the project for construction bids. Such advertisement must be  the final plans, specifications, and bid documents.  toy you.  RRA/ERP.  should be reviewed and updated every five years ata a minimum.  ina accordance with applicable State statutes.  SECTIONIV- REQUIREMENTS PRIORTOSTART OF CONSTRUCTION  25. Disbursement of Agency Funds - Agency funds will be disbursed electronically into the construction account as they are needed. SF 3881, "ACH Vendor/Miscelaneous Payment Enrollment Form," must be completed and submitted to the Agency prior to commencement of construction. The order of disbursement is as follows: 1) Applicant contribution, 2) other funding sources, 3) interim financing or Agency loan funds, and 4) Agency grant funds. Interim financing or Agency loan funds will be expended after all other funding sources unless a written agreement is reached with all other funding sources on how funds are to be disbursed prior the first disbursement. Interim financing funds or Agency loan funds must be used prior to the use of Agency grant funds. Agency Grant funds must  not be disbursed prior to loan funds except as authorized in 7 CFR1 1780.45(d).  15Page    Grant funds are to be deposited in an interest-bearing account (exception provided below) in accordance with 2 CFR Part 200 and interest in excess of $500 per year remitted to the Agency. The funds should be disbursed by the recipient immediately upon receipt, and there should be little interest accrual on the Federal funds. Recipients shall maintain advances of Federal funds in interest-  bearing accounts, unless:  The recipient receives less than $120,000 in Federal awards per year. interest ine excess of $500 per year on Federal cash balances. feasible within the expected Federal and non-Federal cash resources.  The best reasonably available interest-bearing: account would not be expected to earn The depository would require an average or minimum balance sol high that it would not be Aforeign government or banking system prohibits or precludes interest-bearing accounts.  26. Bid" Tabulation - Immediately after bid opening, you must provide the Agency with the bid tabulation and your engineer's evaluation of bids and recommendations for contract awards. Ifthe Agency agrees that the construction bids received are acceptable, adequate funds are available to cover the total project costs, and all the requirements of Section III of this letter have been satisfied, a. Cost Overruns - If bids are higher than expected, ori if unexpected construction problems are encountered, you must utilize all options to reduce cost overruns. Negotiations, redesign, use of bidding alternatives, rebidding or other means will be considered prior to commitment of subsequent funding by the Agency. Any requests for subsequent funding to cover cost overruns will be contingent on the availability of funds. Cost overruns exceeding 20 percent of the development cost at time of loan or grant approval or where the scope oft the original purpose has changed will compete for funds with all other applications on hand as of that date. b. Excess Funds - Ifb bids are lower than anticipated at time of obligation, excess funds must be de- obligated prior to start of construction except in the cases addressed in this paragraph. In cases where the original PER for the project included items that were not bid, or were bid as an alternate, the State Office official may modify the project to fully utilize obligated funds for those items. Amendments to the PER, ER, and Letter of Conditions may be needed for any work not included in the original project scope. In all cases, prior to start of construction, excess funds will be de-obligated, with grant funds being de-obligated first. Excess funds do not  the Agency will authorize you toi issue the Notice of Award.  include contingency funds as described in this letter.  27. Suspension and Debarment Screening - In accordance with 2 CFR Part 180, Subpart C, asa condition of the transaction and the responsibilities to persons at the next lower tier with whom you enter into transactions, you must conduct screening for suspension and debarment of lower tier  recipients (e.g., vendors, contractors, etc.).  16/Page    28. Contract Review - Your attorney will certify that the executed contract documents, including performance and payment bonds, if required, are adequate and that the persons executing these documents have been properlyauthorized to do soi in accordance with 70 CFR: 1780.61(b). Once your attorney has certified that they are acceptable, the contract documents will be submitted to the Agency for concurrence. Construction cannot commence until the Agency has concurred in the 29. Final Rights of Way - Your attorney or title company must furnish a separate final title opinion or Title Insurance Policy on all real property related to the facility, now owned and to be acquired for this project, as of the day of loan closing or start of construction, whichever occurs first. Form RD 1927-10, Ifany of the right-of-way forms listed previously in this letter contain exceptions that do not adversely affect the suitability, successful operation, security value, or transferability oft the facility, the approving 30. Insurance and Bonding Requirements- - Prior to the start of construction or loan closing, whichever occurs first, you must acquire and submit to the Agency proof of the types of insurance and bond coverage for the borrower shown below. The use of deductibles may be allowed, providing you have the financial resources to cover potential claims requiring payment of the deductible. The Agency strongly recommends that you have your engineer, attorney, and insurance provider(s) review proposed types and amounts of coverage, including any exclusions and deductible provisions. Itisyour responsibility: and not that of the Agency to assure that adequate insurance and fidelity bond coverage  construction contracts.  "Final Title Opinion" may be used.  official must provide a written waiver prior to the issuance oft the Notice to Proceed.  ism maintained.  a. General Liability Insurance- - Include vehicular coverage. b. Workers' Compensation - In accordance with appropriate State laws.  Guaranty or Fidelity Insurance - Coverage for all persons who have access to funds, including persons working under a contract or management agreement. Coverage may be provided either for all individual positions or persons, or through "blanket" coverage providing protection for all appropriate employees. Each position is to be insured in an amount equal to the maximum amount of funds expected to be under the control of that position at any one time. The minimum coverage allowed will be an amount equal to the total annual debt service payment on the Agency loans. The coverage may be increased during construction based on the d. National Flood Insurance- - If the project involves acquisition or construction in a designated special flood area, the community in which the acquisition or construction is situated must be currently participating in the national flood insurance program. Additionally, if the project involves acquisition or constriction in designated special flood or mudslide prone areas, at flood  anticipated monthly advances.  insurance policy must bei in place at the time ofl loan closing.  17/Page    e. Real Property Insurance - Fire and extended coverage will normally be maintained on all structures except reservoirs, pipelines and other structures if such structures are not normally insured, and subsurface lift stations except for the value of electrical and pumping equipment. The Agency will be listed as mortgagee on the policy when the Agency has a lien on the property. Prior to the acceptance of the facility from the contractor(s), you must obtain real property insurance (fire and extended coverage) on all facilities identified above.  The Agency is to be listed as "Other Insured" sO as to receive notifications on alli insurance, regardless of security. Insurance types described above are required to be continued throughout the life of the 31. Initial Civil Rights Compliance Review - The Agency will conduct an initial civil rights compliance review of the borrower prior to loan closing or start of construction, whichever occurs first, in accordance with 7 CFR 1901, Subpart E. You are expected to comply with the completion of the review, including the furnishing of any documents, records, or other applicable material.  loan. See Section VII.  SECTIONV-F REQUIREMENTS PRIOR TO CLOSING  32. Interim Financing - Interim financing is being used. Generally, loan closing will occur near the end of construction when interim funds are fully disbursed. Documents detailed above from Sections II and Ilir regarding security, electronic payments (Form 3550-28), and system policies, procedures, contracts, and agreements must be adopted and/or executed and submitted to the Agency prior to loan closing. 33. Electronic Payments - Payments will be made through an electronic preauthorized debit system. You will be required to complete Form RD 3550-28, "Authorization Agreement for Preauthorized Payments," for all new and existing indebtedness to the Agency prior to loan closing. 34. Other Requirements - All requirements contained in the Agency's closing instructions, as well as any requirements of your bond counsel and/or attorney, must be met prior to loan closing. a. System for Award Management = You will be required to maintain a Unique Entity ID (UEI) and maintain an active registration in the System for Award Management (SAM) database. Renewal can be completed online at: http:/Isam.gov. This registration must be renewed and revalidated every 12 months for as long as there is an active loan, grant, or guaranteed loan Toensure the information is current, accurate and complete, and to prevent the SAM account expiration, the review and updates must be performed within 365 days of the activation date, commonly referred to as the expiration date. The registration process may take up to 10 business days. (See 2 CFR Part 25 and the "Help" section at http://sam.gov). b. Litigation = You are required to notify the Agency within 30 days of receiving notification of being involved in any type of litigation prior to loan closing or start of construction, whichever occurs first. Additional documentation regarding the situation and litigation may be requested  with the Agency.  by the Agency.  18]Page    Certified Operator - Evidence must be provided that your system has or will have a certified operator, as defined by applicable State or Federal requirements, available prior to the system becoming operational, or that a suitable supervisory: agreement with a certified operator is in  effect.  SECTIONVI- REQUIREMENTS DURING CONSTRUCTION AND POST CONSTRUCTION  35. Construction Completion Timeframe - Following the benchmarks established in Section I, Item 4, Project Timeline, all projects should be completed, and Agency funds fully disbursed, within three years of the date of obligation. Iffunds are not disbursed within three years of obligation and you have not already done sO per Section I, Item 4, you must submit a written request for extension of time to the Agency with adequate justification of the circumstances, including any beyond your control. The request must be submitted at least 90 days prior to the end of the three-year timeframe and include a revised estimated date of completion. The Agency will typically only allow one extension. Subsequent requests for waivers beyond the initial extension or requests that exceed five years from the initial date of obligation will be submitted to the RUS, Water and Environmental Programs for consideration. The Agency retains the right to de-obligate any loan and/or grant monies, or take other appropriate action, related to unliquidated funds that exceed the timeframes above and are not under an active 36. Resident Inspector(s) - Full-time inspection is required unless you request an exception. Such requests must be made in writing and the Agency must provide written concurrence. Inspection services are to be provided by the consulting engineer unless other arrangements are requested in writing and concurred with by the Agency. Aresume of qualifications of any resident inspector(s) will be submitted to the owner and Agency for review and concurrence prior to the pre-construction conference. The resident inspector(s) must attend the preconstruction conference. 37. Preconstruction Conference A preconstruction conference will be held prior to the issuance of the Notice to Proceed. The consulting engineer will review the planned development with the Agency, owner, resident inspector, attorney, contractor, other funders, and other interested parties, and will 38. Inspections - The Agency requiresa preconstruction conference, pre-final, final, and warranty inspections. Your engineer will schedule a warranty inspection with the contractor and the Agency before the end of the one-year warranty period to address and/or resolve any outstanding warranty issues. The Agency will conduct an inspection with you of your records management system at the same time and will continue to inspect the facility and your records system every three years for the 39. Change Orders - A Change Order must be submitted for all modifications to the approved scope of work, including existing contracts. This includes non-physical modifications such as any time extension  extension.  provide minutes of this meeting to the owner and Agency.  life of the loan. See Section VII of this letter.  requests. Prior written Agency concurrence is required for all Change Orders.  19IPage    40. Payments- = Prior Agency concurrence is required for all invoices and requests for payment before Agency funds will be released. Requests for payment related to a contract or service agreement will be signed by the owner, project engineer, and contractor or service provider prior to Agency concurrence. Invoices not related to a construction contract or service agreement will include the owner's written 41.! Use of Remaining Funds = As stated above, applicant contribution and connection or tap fees will be the first funds expended in the project. Funds remaining after all costs incident to the basic project a. Funds remaining after the applicant contribution and connection fees may be considered in direct proportion to the amounts of funding obtained from each source. The use of Agency funding will be limited to eligible loan and grant purposes, provided the use will not result in major changes to the original scope of work and the purpose of the loan and grant remains the Grant funds not expended for authorized purposes will be cancelled (de-obligated) within 30 days of final completion of project. Prior to actual cancellation, you, your attorney and engineer willl be notified of the Agency'si sintent to cancel the remaining funds and given d. Under no circumstances is it appropriate to use remaining funds as contributions to ai new e. Loan funds that are not needed will be cancelled de-obligated) priort to loan closing. 42. Technical, Managerial and Financial Capacity- - It is required that members oft the Board of Directors, City Council members, trustees, commissioners and other governing members possess the necessary technical, managerial, and financial capacity skills to consistently comply with pertinent Federal and! State laws and requirements. Iti is recommended members receive training within oney year ofa appointment or election to the governing board, and a refresher training for all governing members on a routine basis. The content and amount oft training should be tailored to the needs of the individual and the utility system. Technical assistance providers are available to provide this training for your 43. Reporting Requirements Related to Expenditure of Funds - An annual audit under 2 CFR 200i is required if you expend. $750,000 or more in Federal financial assistance per fiscal year. The total Federal funds expended from all sources shall be used to determine Federal financial assistance expended. Expenditures ofir interim financing are considered Federal expenditures. All audits are to be performed in accordance with 2 CFR Part 200, as adopted by USDA through 2 CFR Part 400. Further guidance on preparing an acceptable audit can be obtained from the Agency. The audit must be prepared by an independent licensed Certified Public Accountant, or a! State or Federal auditor if allowed by State law and must be submitted within 9 months ofy your fiscal year end. Both  concurrence.  have been paid or provided will be handled as follows:  same.  b. Any reductions int the Agency funding willl be first applied to the grant funds.  appropriate appeal rights.  project outside the scope of the funded project.  organization, often at no cost. Contact the Agency for additional information.  the audit and accompanying management report must be submitted for review.  20]Pug.    Ifana audit is required, you must enter into a written agreement with the auditor and submit a copy of that agreement to the Agency prior to the advertisement of construction bids. The audit agreement may include terms and conditions that the borrower and auditor deem appropriate; however, the agreement should include the type of audit to be completed, the time frame in which the audit will be  completed, and how irregularities will be reported.  SECTONVI-SERVICING REQUIREMENTS DURING THE TERM OF THE LOAN may be made at any time at the option of borrower, with no penalty.  44. Prepayment and Extra Payments Prepayments of scheduled installments, or any portion thereof, Securityi instruments, including bonding documents, must contain the following language regarding  extra payments, unless prohibited by State statute:  Prepayments of scheduled installments, or any portion thereof, may be made at any time at the option of borrower. Refunds, extra payments and loan proceeds obtained from outside. sources for the purpose of paying down the Agency debt, shall, after payment of interest, be applied to the installments last to become due under this note and: shall not affect the obligation of borrower to pay the remaining installments as scheduled. in your security instruments. 45. Annual Financial Reporting/Audit Requirements - You are required to submit an annual financial report at the end ofe each fiscal year. The annual report will be certified by the appropriate organization official, and will consist of financial information, a current rate: schedule, and listing of board members with their terms. Financial statements must be prepared on an accrual basis of accounting in accordance with generally accepted accounting principles (GAAP). The annual report will include separate reporting for each water and waste disposal facility, and itemized cash accounts by type (debt service, short-lived assets, etc.) under each facility. All records, books and supporting material are tol be retained for three years after the issuance of the annual report. Technical assistance  isa available, at no cost, with preparing financial reports.  The type oft financial information that must be submitted is specified below:  a. Audits - An audit under the Single Audit Acti is required if you expend $750,000 or more in Federal financial assistance per fiscal year. The total Federal funds expended from all sources shall be used to determine Federal financial assistance expended. Expenditures of interim  financing are considered Federal expenditures. See Section VI for additional information regarding audits.  b. Financial Statements - If you expend less than $750,000 in Federal financial assistance per fiscal year, you may submit financial statements in lieu of an audit which include, at a minimum, al balance sheet and an income and expense statement. You may use Form RD 442-2, "Statement of Budget, Income and Equity," and 442-3, "Balance Sheet," or similar format to provide the financial information. The financial statements must be signed by the appropriate  borrower official and submitted within 60 days of your fiscal year end.  21Page    46. Annual Budget and Projected Cash Flow - Thirty days prior to the beginning of each fiscal year, you will be required to submit an annual budget and projected cash flow to this office. The budget must be signed by the appropriate borrower official. Form RD 442-2, "Statement of Budget, Income Technical assistance is available at no cost to help you evaluate and complete a rate analysis on your 47. Graduation - By accepting this loan, you are also agreeing to refinance (graduate) the unpaid loan balance in whole, or in part, upon request of the Government. Ifat any time the Agency determines you can obtain a loan for such purposes from responsible cooperative or private sources at reasonable rates and terms, you will be requested to refinance. Your ability to refinance will be assessed every 48. Securty/Operational Inspections = The Agency will inspect the facility and conduct a review of your operations and records management system and conflict of interest policy every three years for the life of the loan. You must participate in these inspections and provide the required information. 49. System for Award Management You will be required to maintain a Unique Entity ID (UEI) and maintain an active registration in the System for Award Management (SAM) database. Further 50. Risk and Resiliency Assessmenv/Emergengy Response Plan (RRA/ERP) - The RRA/ERP is further outlined under Section II of this letter. You will be required to submit a certification to the servicing office every five years that the RRA/ERP is current and covers all sites related to the facility. The RRA/ERP documents themselves are not submitted to the Agency. The RRA/ERP must address potential impacts from natural disasters and other emergency events. It should include plans to address impacts of flash flooding in areas where severe drought or wildfires occur. Technical assistance 51. Insurance - Insurance requirements are further outlined in Section IV of this letter. You will be required to maintain insurance on the facility and employees as previously described in this letter for  and Equity," or similar format may be used. system, as well as completing the annual budget.  other year for those loans that are five years old or older.  information can be found at paragraph 33 of this letter.  isa available in preparing these documents at no cost to you.  the life of the loan.  22Page    52. Statutoryand National Policy Requirements - Asar recipient of Federal funding, you are required to comply with U.S. statutory: and public policy requirements, including but not limited to: a. Section 504 oft the Rehabilitation Act of 1973 = Under Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), no handicapped individual in the United States shall, solely by reason of their handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Agency financial assistance. b. Civil Rights Act of 1964- - All borrowers are subject to, and facilities must be operated in accordance with, Title' VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and 7CFR 1901, Subpart E, particularly: as it relates to conducting and reporting of compliance reviews. Instruments of conveyance for loans and/or grants subject tot the Act must contain the  covenant required by Paragraph 1901.202(e) of this Title.  The Americans with Disabilities Act (ADA) of 1990 -This Act (42 U.S.C. 12101 et seq.) prohibits discrimination on the basis of disability in employment, State and local government services, publict transportation, public accommodations, facilities, and telecommunications. d. Age Discrimination Act of 1975 - This Act (42 U.S.C. 6101 et seq.) provides that no person in the United States shall on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal e. Limited English Proficiency (LEP) under Executive Order 13166-L LEP statutes and authorities prohibit exclusion from participation in, denial of benefits of, and discrimination under Federally-assisted and/or conducted programs on the ground of race, color, or national origin. Title VI of the Civil Rights Act of 1964 covers program access for LEP persons. LEP persons are individuals who do not speak English as their primary language and who have al limited ability to read, speak, write, or understand English. These individuals may! be entitled to language assistance, free of charge. You must take reasonable steps to ensure that LEP persons receive the language assistance necessary to have meaningful access to USDA programs, services, and information your organization provides. These protections are pursuant to Executive Order 13166 entitled, "Improving Access to Services by Persons with Limited English Proficiency" and further affirmed in the USDA Departmenta Regulation 4330-005, "Prohibition Against National Origin Discrimination Affecting Persons with Limited English Proficiency in Programs and Controlled Substances Act- - Even though state law may allow some activities, as a recipient of Federal funding, you are: subject to the Controlled Substances Act. Specific questions about the Controlled Substances Act should be directed to the Servicing Official who will contact the  financial assistance.  Activities Conducted by USDA."  Office of General Counsel, as appropriate.  23Page    53. Compliance Reviews and Data Collection - Agency financial programs must be extended without regard to race, color, religion, sex, national origin, marital status, age, or physical or mental handicap. You must display posters (provided by the Agency) informing users of these requirements, and the Agency will monitor your compliance with these requirements during regular compliance reviews. The Agency will conduct regular compliance reviews of the borrower and its operation in accordance with 7 CFR Part 1901, Subpart E, and 36 CFR 1191, Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities; Architectural Barriers Act (ABA) Accessibility Guidelines. Compliance reviews will typically be conducted in conjunction with the security inspections described Ifbeneficiaries (users) are required to complete an application or screening for the use of the facility or service that you provide, you must request and collect data by race (American Indian or Alaska Native, Asian, Black or African American, White); ethnicity (Hispanic or Latino, Not Hispanic or Latino); and by  ini this letter.  sex. The Agency will utilize this data as part of the required compliance review.  SECTION VIII = REMEDIES FOR NON-COMPLIANCE  Non-compliance with the conditions in this letter or requirements of your security documents will be addressed under the provisions of Agency regulations, statutes, and other applicable policies.  SECTION IX- OTHER  To identify the extent and source of significant amount ofi inflow and infiltration (/1) within the Town's gravity sewer collection system, a full Smoke Test/CCTV Inspection and I/IStudy is warranted and ist to be conducted within two (2) years after completion of this Wastewater Treatment Plant Expansion. We look forward to working with you to complete this project. If you have any questions, please  contact Kayla Lee at 910-887-3725 or by e-mail at kayla.ee@usda.gov.  Sincerely, Kayla Lee Area Specialist Attachments  Cc: Community Programs Director Area Director Accountant Attorney Bond Counsel Engineer  24/Page    USDA  United States Department of Agriculture  Appendix  Build America, Buy America Evidence Standards  Manufacturers  For each item to which BABAA applies (every item permanently installed on the project, except for aggregate and aggregate binding materials), a manufacturer's certification letter or other document demonstrating compliance is required. It must, at a minimum, identify the item being certified (short written description as well as part number, if applicable) and affirm that the item complies with BABAA. This document must be signed by an authorized company  representative. Architects and Engineers  Compliance with BABAA will be spelled out in agreements for services, construction contracts, and procurement contracts. Generally, the A/E contract should include, as a basic service, obtaining and maintaining all BABAA documentation (particularly manufacturers' certifications) during construction, which shall be transferred to the Owner upon completion of the project. The architect or engineer will need to certify to this action at the project'send.  Resident Project Representative / Resident Inspector  As part of their duties, Resident Project Representative/Resdent Inspector should be instructed to verify items delivered to the site and installed are accompanied by documentation of compliance with BABAA. They should photograph items as appropriate. RPR/RI daily logs and photographs will become part of the construction record and can be used as supporting information during audits, providing evidence for items that are buried or otherwise  inaccessible. Contractors  Construction contract(s) must include a requirement to procure and install only items that comply with BABAA or are subject to an approved waiver. Contractors must provide manufacturers' certifications for all BABAA compliant items to the responsible party beforea request for reimbursement to the Agency is made. At completion, the contractor will be required to certify that all items used on the contract complied with BABAA and that all  manufacturers' certifications were provided.  Rural Development Lumberton Area Office Mailing Address: POE Box 7426 Lumberton NC, 28359-7426 Physical Address: 440-C Caton Road Lumberton, NC 28360 Voice 910.887.3762-Fax (844): 325-6830- Hearing Impaired: 711 USDA is an equal opportunity provider, employer and lender.    BE ITRESOLVED  That TOWN OF PRINCETON accepts the conditions set forth in a Letter of Conditions dated September 9, 2024, and RUS Bulletin 1780-27, "Loan Resolution (Public Bodies)" for That the MAYOR AND CLERK be authorized to execute all forms necessary to obtain a loan from  WASTEWATER SYSTEM MPROVEMENTS:  USDA Rural Development, including, but not limited to the following forms:  RUS Bulletin 1780-27 Form RD 1942-46 Form RD 1940-1  Loan Resolution  Letter of Intent to Meet Conditions Request(s) for Obligation of Funds  That if the interest rate charged by USDA Rural Development should change between this date and the date of actual approval, MAYOR AND CLERK be authorized to execute new forms reflecting the current interest rate and revised payments as required by USDA Rural Development. That the TOWN OF PRINCETON elects to have the interest charged by USDA Rural Development to be the lower of the rate in effect at either the time of loan approval or loan closing. TOWN OF PRINCETON hereby agrees to abide by the mitigation requirements in the Letter of This resolution is to become a part of the official minutes of the TOWN OF PRINCETON'S meeting  Conditions.  held on September 9, 2024. Motion made by.  and seconded by.  that the resolution be approved MOTION PASSED with  FORAND  AGAINST  BY:  STACY JOHNSON, MAYOR  ATTEST:  BY:  (Date)  APRIL WILLIAMSON, TOWN CLERK    Position. 5 LOAN RESOLUTION (Public Bodies)  RUS BULLETIN 1780-27  APPROVED OMB. No. 0572-0121  ARESOLUTION OF THE_ Board of Commissioners  Princeton, Town of  OF THE.  AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDINGA PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND/OR EXTENDINGITS  Public Body- providing waler and sewer service WHEREAS, itisr necessary for the Princeton, Town of Two Million Four Hundred Thousand Dollars  FACILITYTO SERVE. AN AREA LAWFULLY WITHIN ITS JURISDICTION1 TOSERVE.  (Public Body)  (herein after called Association) to raise a portion of the cost ofs such undertaking by issuance ofi its bonds int the principal amount of  pursuant to the provisions of NC General Statute Chapter 160-A WHEREAS, the Association intends to obtain assistance from the United States Department of Agriculture, (herein called the Government): acting under the provisions of the Consolidated Farm and Rural Development Act (7U.S.C. 1921 ets seq.) in the planning. financing, and supervision of such undertaking and the purchasing ofbonds lawfully issued, in the event that no other acceptable purchaser for such bonds is found by the Association: NOW THEREFORE, in consideration ofthe premises the Association hereby resolves: 1. To have prepared oni its behalfa and to adopt an ordinance or resolution for thei issuance ofi its bonds containing such items and in such forms as are required by State statutes and as are agreeable and acceptable to the Government. 2. To refinançe the unpaid balance, in whole or inj part, ofits bonds upon the request oft the Government ifat any time its shall appear to the Government that the Association is able tor refinance its bonds by obtaining al loan for such purposes from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes and periods oftime as required by section 333(c)ofsaid Consolidated Farm and Rural Development Act (7U.S.C. 1983(c). 3. To provide for, execute, and comply with Form RD 400-4, "Assurance Agreement," and Form RD 400-1, "Equal Opportunity Agreement," including an' "Equal Opportunity Clause," which clause ist tol bei incorporated in, or attached asar rider to, each construction contract and subcontract involving in excess of$10,000. 4. Toi indemnify the Government for any payments made or losses suffered by the Government on behalf oft the Association. Suchi indemnification shall be payable from the same source offunds pledged to pay the bonds or any other legal ly per- 5. That upon default in the payments of any principal and accrued interest on the bonds ori in the performance of any covenant or agreement contained herein ori in the instruments incident to making ori insuring the loan, the Government at its option may (a) declare the entire principal amount then outstanding and accrued interest immediately due and payable, (b) for the account oft the Association (payable from the source oft funds pledged to pay the bonds or any other legally permissible source), inçur and pay reasonable expenses for repair, maintenance, and operation of the facility and such other reasonable expenses as may be necessary to cure the cause of default, and/or (c) take possession oft the facility, repair, maintain, and operate or rent it. Default under the provisions ofthis resolution or any instrument incident to the making or insuring of the loan may be construed by the Government to constitute default under any other instrument held by the Government and executed or assumed by the Association, and default under any such instrument may be 6. Not to sell, transfer, lease, or otherwise encumber the facility or any portion thereof, ori interest therein, or permit others 7. Nott to defease the bonds, or to borrow money, enter into any contractor agreement, or otherwise incur any liabilities for any purpose in connection with the facility (exclusive ofr normal maintenance) without the prior written consent ofthe Government ifsuch undertaking would involve the source of funds pledged to pay the bonds. 8. Top place the proceeds of the bonds on deposit in an account and in a manner approved by the Government. Funds may be deposited ini institutions insured by the State or Federal Government or invested ini readily marketable securities backed by the full faith and credit oft the United States. Any income from these accounts willl be considered as revenues oft the system. 9. Toc comply with all applicable State and Federal laws and regulations and to continually operate and maintain the facility 10. To provide for the receipt of adequate revenues to meet the requirements of debt service, operation and maintenance, and the establishment ofa adequate reserves. Revenue accumulated over and above that needed to pay operating and mainte- nance, debt service and reserves may only be retained or used to make prepayments on the loan. Revenue cannot be used top pay any expenses which are not directly incurred for the facility financed by USDA. No free service or use ofthe According I0 the Paperwork Reduction Acrof! 1995, and agency may nor conduct ors sponsor, anda person is nor requredion respondi 10, acollection of information unless irdisplayso a validOMB control number. The validOMB control number/ for this information collection is 0572-0121. The time requiredioc compleie this information collection is estimated 10 average Ihour perr response. including the time/ for reviewing instructons, searching existing data sources. gathering andn maintaining the  and  missible source.  construed by the Government to constitute default hereunder. to do so, without the prior written consent of the Government.  ing good condition.  facility will be permitted.  daia needed, ando completing andi reviewing thec collection ofinformation.    -2-  11. Toa acquire andr maintain suchi insurance and fidelity bond coverage as may ber required by the Government. 12. Toe establish and maintains such books and records relating tot the operation oft the facility andi its financial affairs and to provide for required audit thereof as required by the Government, top provide the Government a copy ofeachs such audit without its request, and to forward tot the Government: such additional information and reports asi itr may fromt timet to 13. Top provide the Government at all reasonable times access to all books and records relatingt to the facility and access to the property oft the system sot that the Government may ascertain that the Association is complying with the provisions 14. That ifthe Government requires that at reserve account be established, disbursements from that account(s) may be used when necessary for payments due ont the bondi ifsufficient funds are not otherwise available and prior approval oft the Government is obtained. Also, with the prior written approval oft the Government, funds may be withdrawn: and used for such things as emergency maintenance, extensions to facilities and replacement ofs short liveda assets. 15. Toj provide adequate service to all persons withint thes service area who can feasibly and legally bes served and to obtain USDA's concurrence priort to refusing new or adequate services tos such persons. Upon failure to provide services which are feasible andl legal, such persons shall have a direct right ofa action against the Association or public body. 16. To comply witht the measures identified int the Government's environmental impact analysis for this facility for the pur- pose of avoiding orr reducing the adverse environmental impacts ofthef facility's construction or operation.  time require.  hereof and oft the instruments incident to the making ori insuring ofthel loan.  17. To accepta ag grant in ana amount not to exceed! $ 10,590,000 under the terms offered by the Government; that the Mayor  and. Town Clerk  oft the Association are hereby authorized and empowered tot take all action necessary  or appropriate int the execution of all writteni instruments as may ber required inr regard to or as evidence ofs such grant; and The provisions hereof and the provisions ofa all instruments incident to the making or thei insuring oft the loan, unless otherwise specifically provided by the terms ofs such instrument, shall be binding upont the Association as long ast the bonds arel heldo or insured by the Government or assignee. The provisions ofs sections 6t through 17hereofr may be provided for inr more: specific detail in the bond resolution or ordinance; tot the extent that the provisions containedi in such bond resolution or ordinance should be found tol bei inconsistent with the provisions! hereof, these provisions shall be construed as controlling between the  too operate the facility under thet terms offered ins said grant agreement(s).  Association and the Government or assignee.  The vote was: Princeton, Town of  Yeas  Nays  Absent  IN WITNESS WHEREOF, the. Board of Commissioners  ofthe  has duly adopted this resolution and causedi it  tob be executed by the officers below in duplicate ont this  day of.  (SEAL) Attest: April Williamson Title Town Clerk  By Stacy Johnson Title Mayor    CERTIFICATIONTOBE: EXECUTED ATI LOAN CLOSING  I,t the undersigned, as Town Clerk hereby certify that the Board ofCommissioners  ofthe Princeton, Town of  ofs such Association is composed of  members, of whom,  constituting a quorum, were present atar meeting thereofo duly called and ;and that the foregoing resolution was adopted at such meeting  heldo ont the  day of  by the vote shown above, I further certify that as of_ rescinded ora amended in any way. Dated, this  the date ofc closing of thel loan from the United States Department of Agriculture, saidr resolution remains ine effecta andl has not been  day of.  April Williamson Title Town Clerk    Position. 3 UNITEDSTATES DEPARTMENT OF AGRICULTURE RURALI DEVELOPMENT  Form RD 1942-46 (Rev. 6-10)  FORM APPROVED OMBI NO. 0575-0015 OMBI NO.0570-0062  LETTER OF INTENT TO MEET CONDITIONS  Date 09-09-2024  TO: United States Department of Agriculture Rural Development (Name ofUSDA Agency) 440C Caton Road Lumberton, NC 28359 (USDA Agency Office Address)  Wel have reviewed and understand the conditions set forthi in your letter dated 09-09-2024 Iti is our intent to meet all of  them not later than 09-09-2027  Princeton, Town of BY  (Name ofAssociation)  Stacy Johnson, Mayor  (Title)  According to the Paperwork Reduction. Act of 1995, and agency may noto conduct or sponsor, anda persons is not required 10 respondi to a collection ofinformation unless itd displays a valid OMB control mumber. The valid OMB control number for this information collection is 0575-0015 and 0570-0062. The time required to complete this information collectioni is estimated 10d average I hour per response, including the time for reviewing instructions.. searching existing datas sources,  gathering and maintaining the data. needed, and completing and reviewing the collection ofi information.  Form RD 1942-46(Rev.6-10)    USDA Form RD 1940-1 (Rev. 06-10) 1.CASE NUMBER ST CO BORROWERID 38-051--:::-7367 2.BORROWER NAME  REQUEST FOR OBLIGATION OF FUNDS  FORM. APPROVED OMB No. 0570-0062  INSTRUCTIONS-IVPE IN CAPITALIZED ELITE TYPE IN SPACES MARKED( ) Complete Items 1 through 29 and applicable Items 30 through 34. See FMI.  LOAN NUMBER 3.NUMBERI NAME FIELDS 1 (1.2,or3from! ltem. 2) 4.STATE NAME North Carolina 5.COUNTY NAME Johnston 8. COLLATERAL CODE 1-REALE ESTATE 4-MACHINERY ONLY RELATIONSHIP CODE BASED SECURED S-UVESTOCKONLY 1-EMPLOVEE 2-REALE ESTATE 6-CROPSONLY CHATTELONLY 8-RLFACCT 12.VETERAN CODE 16. FEE INSPECTION LS 2 18. USE OF FUNDS CODE (Seef FMI)  FISCAL YEAR 2024  Princeton, Town of  GENERAL BORROWERILOAN INFORMATION  6.RACEETHNIC CLASSIFICATION 3-AVAN 2-BLACK 5-API 6 -MALE 2-FEMALE 6- -PUBUICBODY 14. DIRECT PAYMENT (See FMI) 17,COMMUNITY SIZE I-I0CORLESS (FOR SFHAND 2-OVER 10,000 HPGONLY) 19. TYPE OF ASSISTANCE 065 (See FMI) 23. TYPE OF SUBMISSION 1-INITIAL 2-SUBSEQUENT 2 26. AMOUNT OF IMMEDIATE. ADVANCE 30. PROFIT TYPE 2-UMITEDPROFIT I-FULLPROFIT 3. NONPROFIT COMPLETE FORI EM LOANS ONLY 31. DISASTER DESIGNATION NUMBER (SooFMI) FINANCE OFFICE USE ONLY 33. OBLIGATION DATE MO DA YR  7.TYPE OF APPLICANT INDMDUAL 6-ORG. NONPROFIT OFF FARMERS SECULAR -PARTNERSHIP FARMERS OWNED  9.E EMPLOYEE -MEMBEROFF FAMILY CLOSE RELATIVE 4-ASSOC. 13.CREDIT REPORT 1-YES 2 2-NO  -WHITE 4-HISPANIC -PUBLICBODY CORPORATION 9-INDIAN TRIBE 10. SEX CODE 3-FAMILYUNIT ORGAN. MALEOWNED 11.MARITAL STATUS  -ASSOC. OF 10-PUBLIC COLLEGENUNIVERSITY ANDCHATTEL 3-NOTEONLYOR BONDS  11-OTHER  1-MARRIED 3-UNMARRIED (NCLUDES 1-YES 2-SEPARATED WADOWEDDIVORCED) 2-NO  15.TYPE OF PAYMENT 2-ANNUALLY 3-SEMIANNUALLY +-QUARTERLY  COMPLETE FOR OBLIGATION OF FUNDS  20. PURPOSE CODE 2  21. SOURCE OF FUNDS 22. TYPE OF ACTION  3-CORRECTIONOF OBUPATONCECKREQUEST OBLIGATION  24. AMOUNT OF LOAN 27.DATE OF APPROVAL MO DAY YR  25. AMOUNT OF GRANT 1,703,000 0%  28. INTEREST RATE 29.REPAYMENT TERMS  COMPLETE! FOR COMMUNITY PROGRAM, AND CERTAIN MULTIPLE-FAMILYI HOUSING LOANS  COMPLETE FOR CREDIT SALE-ASSUMPTION 2-ASSUMPTIONG ONLY COMPLETE FORI FP LOANS ONLY  32.TYPE OF SALE 1-CREDITS SALEONLY 3-CREDIT SALE WTH 34. BEGINNING FARMERIRANCHER (See FMI)  -ASSUMPTION WTH LOAN SUBSEQUENTI LOAN  IFthed decision containeda above in this/ formr results ind denial, reductiono or cancellationa OfUSDA assistance. youn maye appeal thise decision andhavea ahearing oryour may requestareviewi inl lieuo ofahearing. ORIGINAL Borrower's Case Folder COPY1-1 Finance Office COPY2-Apleanulender COPY3-State Office According 1o4 the Paperwork Reduction Actof! 1995. anagencys may not conductors sponsor, andap personis isnot required to reponlioacollection: ofinformation uunless udisplaysa avalide OMB control number. Thew valid OMBO control mumber/or thisi information collectioni 0570-0062. The timen requiredi 10 compleie thisi infomation collection ise estimated 10 average 15 mintes pern response, inchding the time for reviewingi instructions,  Please use the form wek havei includedfor chisp purpose.  Position: 2  searchinge existing datas sources, gathering anda maintaining the datan needed. andcompleting andreviewingn thec collection ofinformation.    CERTIFICATION APPROVAL  For Alll Farmers Programs  EM,OL,FO, and SWI Loans  This loani is approved subjectt to the availability off funds. Ifthis loan does not close for any reason within' 90 days from the date of approval on this document, the approval official will request updated eligibility information. The undersigned loan applicant agrees that the approval official willl have 14 working days tor review any updated information prior to submitting this document for obligation of funds. Ifthere have been significant changes that may affect eligibility, a decision ast to eligibility and feasibility willl be made within 30 days from the time the appliçant provides the necessary information. Ifthisi is al loan approval for which al lien and/or titles search is necessary, the undersigned applicant agrees that the 15-working-day loan closing requirement may be exceeded for the purposes oft the applicant's legal representative  completing title work and completing loan closing.  35. COMMENTS ANDI REQUIREMENTS OF CERTIFYING OFFICIAL  Loan and grant approval subject to the requirements of the Letter of Conditions dated 09-09-2024, RUS Instructions, and Loan Closing Instructions issued by the 36. IHEREBY CERTIFY that I am unable to obtain sufficient credit elsewhere to finance my actual needs atr reasonable rates and terms, takingi into consideration prevailing private and cooperative rates and terms in or near my community for loans for similar purposes and periods oft time. lagree to use the sum specified herein, subject to andi in accordance with regulations applicable tot the type ofa assistance indicated above, and request payment ofsuch sum. I agree to report to USDA any material adverse changes, financial or otherwise, that occur priort tol loan closing. I certify that no part oft thes sum specified herein has been received. Ihave reviewed the loan approval requirements and comments associated with this loan (For FPI loans ate eligible terms only) Ifthisl loan isa approved, Ielect thei interest rate tol be charged on my loan to be the lower oft the interest ratei ine effect at the timec ofl loan approval orl loan closing. IfI check" "NO", the interest rate charged on my  Office of General Counsel.  request and agree to comply with these provisions. loan willl be the rate specified in Item 28 oft this form.  YES  NO  WARNING:  Whoever, in any matter within thej jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme, or device a material fact, or makes any false, fictitious or fraudulent statements or representations, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement ore entry, shall be fined under this title or imprisoned not more than five years, or both."  Date_ Date.  20 20.  Stacy Johnson, Mayor  (Signature ofA Applicant) (Signature ofCo-Applican!)  37. IHEREBY CERTIFY that all oft the committee and administrative determinations and certifications required by regulations prerequisite to providing assistance oft the typei indicated abovel have been made and thate evidence thereofisi in the docket, and that all requirements of pertinent regulations have been complied with. I hereby approve the above-described assistance in the amount set forth above, and by this document, subject tot the availability of funds, the Government agrees to advance such amount to the applicant fort thep purpose ofa and subject to the availability prescribed by regulations applicable to this type of  assistance.  (Signature of Approving Official)  Typed or Printed Name: Reginald Speight  Date Approved:  Title: State Director  38. TOTHE APPLICANT: As oft this date_  thisi is notice that your application for financial assistance  from the USDA has been approved, asi indicated above, subject to the availability of funds and other conditions required by  thel USDA. Ifyou have any questions contact the appropriate USDA Servicing Office.    USDA Form RD 1940-1 (Rev. 06-10) 1.CASE NUMBER ST CO BORROWERI ID 38-051-***-.7367 2.BORROWER NAME Princeton, Town of  REQUEST FOR OBLIGATION OF FUNDS  FORM APPROVED OMB No. 0570-0062  INSTRUCTIONS-TYPE IN CAPITALIZED ELITE TYPE IN SPACES MARKED( Complete Items 11 through 29 and applicable Items 30 through 34. See FMI.  LOAN NUMBER 3.NUMBERI NAME FIELDS 1 (1.2,or3 3from liem 2) 4.STATEN NAME North Carolina 5.COUNTY NAME Johnston 8. COLLATERAL CODE 1-REALE ESTATE 5-LIVESTOCKONLY 4- 2-REAL ESTATE 6- CROPS ONLY NLY 8-RLFA ACCT 12. VETERAN CODE 16. FEE INSPECTION 2 1-6s 18. YSE OF FUNDS CODE (SeeFMI) 21.SOURCE OF FUNDS  FISCAL YEAR 2024  GENERAL BORROWERILOAN. INFORMATION  6.RACEETHNIC CLASSIFICATION WHITE 4-HISPANIC 3-AMAN 2-BLACK 5-API 6 -MALE 2-FEMALE 6-PUBLICE BODY 14. DIRECT PAYMENT (See FMI) 3 17, COMMUNITY SIZE 1-1000OORLESS (FOR SFHAND 2-OVER 10,000 HPGONLY) 19.TYPE OF ASSISTANCE 068 (SeeFMI) 23.TYPE OF SUBMISSION 1-INITIAL 2 26. AMOUNT OF IMMEDIATE. ADVANCE 30. PROFIT TYPE 1-FULLF PROFIT 3- NONPROFIT 31. DISASTER DESIGNATION NUMBER 33.OBLIGATION DATE MO DA YR  7.TYPE OF APPLICANT FARMERS ORGANFEMALE OWNED  9.E EMPLOYEE ONLY RELATIONSHIP CODE 1-EMPLOVEE -MEMBEROFFAMIY 3-CLOSEF RELATIVE 4-ASSOC. 13.CREDIT REPORT 1-YES 2 2-NO  6-ORG.OFFARMERS NONPROFIT-S SECULAR -MOMPOTIFMTMBSED 9-INDIAN TRIBE 11-OTHER  -ASSOC. OF 10-PUBLIC COLLEGEUNVERSITY ANDCHATTEL 7-SECUREDBY BONDS  10. SEX CODE 3-FAMILYY UNIT MALE OWNED 11.MARITAL STATUS  1-MARRIED 3-UNMARRIED (INCLUDES 1-YES 2-SEPARATEO WIDOWEDDIVORCED) 2-NO  15. TYPE OF PAYMENT -MONTHLY 3-SEMIANNUALLY QUARTERLY 2  COMPLETE FOR OBLIGATION OF FUNDS  20. PURPOSE CODE 2  22. TYPE OF ACTION -OBLGATIONONIY 3-CORRECTIONOF -OBLGATIONCHECKI OBLIGATION REQUEST  24. AMOUNT OF LOAN 2,400,000.0 27. DATEOF APPROVAL MO DAY YR  25. AMOUNT OF GRANT 8,857,000 2.375 % 40  28. INTEREST RATE 29.R REPAYMENT TERMS  COMPLETE FOR COMMUNITY PROGRAM AND CERTAIN MULTIPLE-FAMILY HOUSING LOANS  COMPLETE FOR EM LOANS ONLY (SocFM) FINANCE OFFICE USE ONLY  COMPLETE FOR CREDIT SALE-ASSUMPTION 2-ASSUMPTION ONLY 1-CREDIT SALE ONLY 3-CREDIT SALEV WITHSUBSEQUENTLON SUBSEQUENTLOAN COMPLETE FOR FP LOANS ONLY  32. TYPE OF SALE  34. BEGINNING FARMERIRANCHER (See FMI)  Ifuhed decisionc containeda abovei int this/ form resultsi inc denial, reductiono or cancellationa OfUSDAa assistance, your maya appealt thisdecisiona andhavea ahearing oryoun may requestareviewi inl lieuofahearing. ORIGINAL- Borrower's Case Folder COPY1-F Finance Office COPY2-Agplicanulender COPY3-State Office Accordingion the Papenvork Reduction Actof 1995. anagency may nold conducto or sponsor, andap personisnotr requiredio repondiacolectiont ofinformation unless idisplaysa validOMB controln number. 7he valid OMBO control mumber) jor this informatione collectioni is 0570-0062. The timer requiredio complete thisi information collectioni ise estimaled loa average 15minutes, perr response, including the time forn reviewingi instructions,  Please use the formy wek havei includedfor chisp purpose.  Position2  searchinge existing datas sources. gathering andn maintaining the datan needed. andcompletinga and reviewing the  ofinfomation    CERTIFICATION APPROVAL  For All Farmers Programs  EM,OL,FO, and SW Loans  This loan is approved subject to the availability of funds. Ifthis loan does not close for any reason within 90 days from the date ofapproval on this document, the approval official will request updated eligibility information. The undersigned loan applicant agrees that the approval official willl have 14 working days to review any updated information prior to submitting this document for obligation oft funds. Ifthere have been significant changes that may affect eligibility, a decision as to eligibility and feasibility will be made within 30 days from the time the applicant provides the necessary information. Ifthis is a loan approval for which al lien and/or title search is necessary, the undersigned applicant agrees that the 15-working-day loan closing requirement may be exceeded for the purposes of the applicant's legal representative  completing title work and completing loan closing.  35. COMMENTS AND! REQUIREMENTSOF CERTIFYING OFFICIAL  Loan and grant approval subject to the requirements of the Letter of Conditions dated 09-09-2024, RUS Instructions, and Loan Closing Instructions issued by the 36. IHEREBY CERTIFY that Iam unable to obtain sufficient credit elsewhere to finance my actual needs at reasonable rates and terms, taking into consideration prevailing private and cooperative rates and terms in or near my community for loans fors similar purposes and periods oft time. Iagree to use the sum specified herein, subject to and in accordance with regulations applicable to the type ofa assistance indicated above, and request payment ofsuch sum. agree to report to USDA any material adverse changes, financial or otherwise, that occur prior to loan closing. I certify that no part oft the sum specified herein has been received. Ihave reviewed the loan approval requirements and comments associated with this loan (For FPI loans at eligible terms only) Ifthis loan is approved, Ielect thei interest rate to be charged on my loan to be the lower oft the interest ratei in effect at the time ofl loan approval orl loan closing. IfI check' "NO", thei interest rate charged on my  Office of General Counsel.  request and agree to comply with these provisions. loan will be the rate specified in Item 28 ofthis form.  YES  NO  WARNING:  Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme, or device a material fact, or makes any false, fictitious or fraudulent statements or representations, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement or entry, shall be fined under this title or imprisoned not more than five years, or both."  Date September 9  20 24 20  Stacy Johnson, Mayor  (Signature of Applicant) (Signature ofCo-Applicant)  Date.  37. IHEREBY CERTIFY that all of the committee and administrative determinations and certifications required by regulations prerequisite to providing assistance oft the type indicated above have been made and that evidence thereofis in the docket, and that all requirements of pertinent regulations have been complied with. I hereby approve the above-described assistance in the amount set forth above, and by this document, subject to the availability of funds, the Government agrees to advance such amount to the applicant for the purpose ofa and subject to the availability prescribed by regulations applicable to this type of  assistance.  (Signature of Approving Official)  Typed or Printed Name: Reginald Speight  Date Approved:  Title: State Director  38. TOTHE APPLIÇANT: As of this date  this is notice that your application for financial assistance  from the USDA has been approved, asi indicated above, subject to the availability of funds and other conditions required by  the USDA. Ifyou have any questions contact the appropriate USDA Servicing Office.    RUS Bulletin 1780-12  Water and' Waste System Grant Agreement United States Department of Agriculture  Rural Utilities Service 9/9/2024 Princeton, Town of NÇ General Statute Chapter 160-A (Authorizing Statute)  THIS AGREEMENT dated  between  a public corporation organized and operating under  herein called Grantee," and the United States of America acting through the Rural Utilities Service, Department  of Agriculture, herein called GPano,WITNESSETHE  WHEREAS  Grantee has determined to undertake a project of acquisition, construction, enlargement, or capital improvement of a (water) (waste) system to serve the area under its jurisdiction at an estimated cost of $ 15,599,400.00 revenues, charges, taxes or assessments, or funds otherwise available to Grantee resulting in a reasonable  and has duly authorized the undertaking of such project. Grantee is able to finance not more than $  5,009,400.00  of the development costs through  user charge. Said sum of $. development costs.  5,009,400.00  has been committed to and by Grantee for such project  Grantor has agreed to grant the Grantee a sum not to exceed $  10,590,000.00  or 67.89  percent of said project development costs, whichever is the lesser, subject to the terms and conditions established by the Grantor. Provided, however, that the proportionate share of any grant funds actually advanced and not needed for grant purposes shall be returned immediately to the Grantor. The Grantor may terminate the grant in whole, or in part, at any time before the date of completion, whenever it is determined that As a condition of this grant agreement, the Grantee assures and certifies that it is in compliance with and will comply in the course of the agreement with all applicable laws, regulations, Executive orders and other generally applicable requirements, including those set out in 7CFR3015.2050), which hereby are incorporated into this agreement by reference, and such other statutory provisions as are specifically set forth herein. NOW, THEREFORE, In consideration of said grant by Grantor to Grantee, to be made pursuant to Section 306(a) of The Consolidated Farm and Rural Development Act for the purpose only of defraying a part not to exceed 67.89 percent of the project development costs, as defined by applicable Rural Utilities Service  the Grantee has failed to comply with the Conditions of the grant.  instructions.  Grantee Agrees That Grantee Will:  A. Cause said project to be constructed within the total sums available to it, including said grant, in accordance with the project plans and specifications and any modifications thereof prepared by Grantee and  approved by Grantor.    Bulletin 1780-12 Page 2  B. Permit periodic inspection oft the construction by a representative of Grantor during construction. C.N Manage, operate and maintain the system, including this project if less than the whole of said system, D. Make the services of said system available within its capacity to all persons in Grantee's service area without discrimination as to race, color, religion, sex, national origin, age, marital status, or physical or mental handicap (possess capacity to enter into legal contract for services) at reasonable charges, including assessments, taxes, or fees in accordance with a schedule of such charges, whether for one or more classes of Grantee. The initial rate schedule must be approved by Grantor. Thereafter, Grantee may make such modifications to the rate system as long as the rate schedule remains reasonable and nondiscriminatory. E. Adjust its operating costs and service charges from time to time to provide for adequate operation and maintenance, emergency repair reserves, obsolescence reserves, debt service and debt service reserves. F. Expand its system from time to time to meet reasonably anticipated growth or service requirements in G. Provide Grantor with such periodic reports as it may require and permit periodic inspection ofi its H. To execute any agreements required by Grantor which Grantee is legally authorized to execute. If any such agreement has been executed by Grantee as a result of a loan being made to Grantee by Grantor contemporaneously with the making of this grant, another agreement oft the same type need not be executed in I.U Upon any default under its representations or agreements set forth in this instrument, Grantee, at the option and demand of Grantor, will repay to Grantor forthwith the original principal amount of the grant stated herein above with thei interest at the rate of 5 percentum per annum from the date of the default. Default by the Grantee will constitute termination of the grant thereby causing cancellation of Federal assistance under the grant. The provisions oft this Grant Agreement may be enforced by Grantor, ati its option and without regard to prior waivers byi it previous defaults of Grantee, by judicial proceedings to require specific performance oft the terms of this Grant Agreement or by such other proceedings in law or equity, in either Federal or State courts, as may be deemed necessary by Grantor to assure compliance with the provisions of this Grant Agreement and  continuously in an efficient and economical manner.  service, adopted by resolution dated  9/9/2024  as may be modified from time to time by  the area within its jurisdiction.  operations by a representative of the Grantor.  connection with this grant.  the laws and regulations under which this granti is made. advanced and not needed by Grantee for approved purposes. authorized purposes of the grant as long as needed.  J. Return immediately to Grantor, as required by the regulations of Grantor, any grant funds actually K. Use the real property including land, land improvements, structures, and appurtenances thereto, for 1. Title to real property shall vest in the recipient subject to the condition that the Grantee shall use the 2. The Grantee shall obtain approval by the Grantor agency for the use of the real property in other projects when the Grantee determines that the property is no longer needed for the original grant purposes. Use in other projects shall be limited to those under other Federal grant programs or programs that have purposes consistent with those authorized for support by the Grantor.  real property for the authorized purpose of the original grant as long as needed.    RUS Bulletin 1780-12  Page 3  3. When the real property is no ionger needed as provided in 1 and 2 above, the Grantee shall request disposition instructions from the Grantor agency ori its successor Federal agency. The Grantor agency  shall observe thet following rules in the disposition instructions:  (a) The Grantee may be permitted to retain title after it compensates the Federal Government in an amount computed by applying the Federal percentage of participation int the cost of the (b) The Grantee may be directed to sell the property under guidelines provided by the Grantor agency. When the Grantee is authorized or required to sell the property, proper sales procedures shall be established that provide for competition to the extent practicable and result in the highest (c) The Grantee may be directed to transfer title to the property to the Federal Government provided that in such cases the Grantee shall be entitled to compensation computed by applying the Grantee's percentage of participation in the cost of the program or project to the current fair  original project to the fair market value of the property.  possible return. [Revision 1, 04/17/1998]  market value oft the property.  This Grant Agreement covers the following described real property (use continuation sheets as  necessary). 7324-KNL  Real property purchased with RD loan and grant funds.  No real property covered by the SEARCH Grant. However, in accordance with RUS Regulations 1774, SEARCH Grant funds willl be used to cover the costs of developing a Preliminary Engineering! Report and Environmental Assessment tos assess the' Town's sewer needs, with the' Town intending to file an application to USDA Rural L. Abide by the following conditions pertaining to equipment which is furnished by the Grantor or acquired wholly or in part with grant funds. Equipment means tangible, non-expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.. A grantee may use its own definition of equipment provided that such definition would at least include all equipment defined above.  a  [Revision 1, 04/17/1998] 1. Use ofe equipment.  (a) The Grantee shall use the equipment in the project for which it was acquired as long as needed. When no longer needed for the original project, the Grantee shall use the equipment in connection with its other Federally sponsored activities, if any, in the following order of priority:  1) Activities sponsored by the Grantor. (2) Activities sponsored by other Federal agencies.  (b) During the time that equipment is held for use on the property for which it was acquired, the Grantee shall make it available for use on other projects if such other use will not interfere with the work on the project for which the equipment was originally acquired. First preference for such other use shall be given to Grantor sponsored projects. Second preference will be given to other  Federally sponsored projects.    RUS Bulletin 1780-12 Page 4  2. Disposition of equipment. When the Grantee no longer needs the equipment as provided in paragraph (a) above, the equipment may be used for other activities in accordance with the following standards: (a) Equipment with a current per unit fair market value of less than $5,000. The Grantee may use the equipment for other activities without reimbursement to the Federal Government or sell the (b) Equipment with a current per unit fair market value of $5,000 or more. The Grantee may retain the equipment for other uses provided that compensation is made to the original Grantor agency or its successor. The amount of compensation shall be computed by applying the percentage of Federal participation in the cost of the original project or program to the current fair market value or proceeds from sale of the equipment. If the Grantee has no need for the equipment and the equipment has further use value, the Grantee shall request disposition instructions from the The Grantor agency shall determine whether the equipment can be used to meet the agency's requirements. Ifno requirement exists within that agency, the availability of the equipment shall be reported, in accordance with the guidelines of the Federal Property Management Regulations (FPMR), to the General Services Administration by the Grantor agency to determine whether a requirement for the equipment exists in other Federal agencies. The Grantor agency shall issue instructions to the Grantee no later than 120 days after the Grantee requests and the following  equipment and retain the proceeds.  original Grantor agency.  procedures shall govern:  (1)Ifs so instructed or if disposition instructions are noti issued within 120 calendar days after the Grantee's request, the Grantee shall sell the equipment and reimburse the Grantor agency an amount computed by applying to the sales proceeds the percentage of Federal participation in the cost oft the original project or program. However, the Grantee shall be permitted to deduct and retain from the Federal share ten percent of the proceeds (2) If the Grantee is instructed to ship the equipment elsewhere the Grantee shall be reimbursed by the benefiting Federal agency with an amount which is computed by applying the percentage oft the Grantee participation in the cost of the original grant project or program to the current fair market value of the equipment, plus any reasonable (3) If the Grantee is instructed to otherwise dispose oft the equipment, the Grantee shall be reimbursed by the Grantor agency for such costs incurred in its disposition.  for Grantee's selling and handling expenses.  shipping ori interim storage costs incurred.  3. The Grantee's property management standards for equipment shall also include:  (a) Records which accurately provide for: a description of the equipment; manufacturer's serial number or other identification number; acquisition date and cost; source of the equipment; percentage (at the end of budget year) of Federal participation in the cost of the project for which the equipment was acquired; location, use and condition oft the equipment and the date the information was reported; and ultimate disposition data including sales price or the method used todetermine current fair market value if the Grantee reimburses the Grantor for its share. (b). AI physical inventory of equipment shall be taken and the results reconciled with the equipment records at least once every two years to verify the existence, current utilization, and  continued need for the equipment.    RUS Bulletin 1780-12  Page 5  (c). Ac control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft of the equipment. Any loss, damage, or theft of equipment shall be investigated and fully (d) Adequate maintenance procedures shall be implemented to keep the equipment in good (e) Proper sales procedures shall be established for unneeded equipment which would provide for competition to the extent practicable and result in the highest possible return.  documented. condition.  This Grant Agreement covers the following described equipment(use continuation sheets as necessary).  7324- KNL  All equipment procured with RD loan and grant funds. No equipment covered by the SEARCH Grant.  M. Provide Financial Management Systems which will include:  1. Accurate, current, and complete disclosure of the financial results of each grant. Financial reporting 2. Records which identify adequately the source and application of funds for grant-supported activities. Those records shall contain information pertaining to grant awards and authorizations, obligations, 3. Effective control over and accountability for all funds, property and other assets. Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes. N. Retain financial records, supporting documents, statistical records, and all other records pertinent to the grant for a period of at least three years after grant closing except that the records shall be retained beyond the three-year period if audit findings have not been resolved. Microfilm or photo copies or similar methods may be substituted in lieu of original records. The Grantor and the Comptroller General of the United States, or any oft their duly authorized representatives, shall have access to any books, documents, papers, and records oft the Grantee's government which are pertinent to the specific grant program for the purpose of making audits,  will be on an accrual basis.  unobligated balances, assets, liabilities, outlays, and income.  4. Accounting records supported by source documentation.  examinations, excerpts and transcripts. necessary Environmental Impact Statements.  O. Provide information as requested by the Grantor to determine the need for and complete any P.Provide an audit report prepared in accordance with Grantor regulations to allow the Grantor to determine that funds have been used in compliance with the proposal, any applicable laws and regulations and Q.A Agree to account for and to return to Grantor interest earned on grant funds pending their disbursement for program purposes when the Grantee is a unit of local government. States and agencies or instrumentality's of states shall not be held accountable for interest earned on grant funds pending their  this Agreement.  disbursement.    RUS Bulletin 1780-12 Page 6  R. Not encumber, transfer or dispose of the property or any part thereof, furnished by the Grantor or acquired wholly or in part with Grantor funds without the written consent of the Grantor except as provided in S. Toi include in all contracts for construction or repair a provision for compliance with the Copeland "Anti-Kick Back" Act (18U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR, Part 3).  item K above.  The Grantee shall report all suspected or reported violations to the Grantor.  T. To include in all contracts in excess of $100,000 a provision that the contractor agrees to comply with all the requirements of the Clean Air Act (42 U.S.C. $7414) and Section 308 of the' Water Pollution Control Act (33 U.S.C. $1318) relating to inspection, monitoring, entry, reports, and information, as well as all other requirements specified in Section 114 of the Clean Air Act and Section 308 of the Water Pollution Control Act and all regulations and guidelines issued thereunder after the award of the contract. In sO doing the Contractor  further agrees: [Revision 1, 11/20/1997]  1. As a condition for the award of contract, to notify the Owner of the receipt of any communication from the Environmental Protection Agency (EPA) indicating that ai facility to be utilized int the performance of the contract is under consideration to be listed on the EPA list of Violating Facilities. Prompt notification is 2. To certify that any façility to be utilized in the performance of any nonexempt contractor subcontract is not listed on the EPA list of Violating Facilities pursuant to 40 CFR Part 32 as of the date of contract 3. Toi include or cause to be included the above criteria and the requirements in every nonexempt subcontract and that the Contractor will take such action as the Government may direct as a means of As used in these paragraphs the term "facility" means any building, plan, installation, structure, mine, vessel or other floating craft, location, or site of operations, owned, leased, or supervised by a Grantee, cooperator, contractor, or subcontractor, to be utilized in the performance of a grant, agreement, contract, subgrant, or subcontract. Where a location or site of operation contains or includes more than one building, plant, installation, ors structure, the entire location shall be deemed to be a facility except where the Director, Office of Federal Activities, Environmental Protection Agency, determines that independent facilities are co-located in one  required prior to contract award.  award.  [Revision 1, 11/20/1997] enforcing such provisions.  geographical area. Grantor Agrees That It: $_ 10,590,000.00  A. Will make available to Grantee for the purpose of this Agreement not to exceed  which it will advance to Grantee to meet not to exceed 67.89 percent of the project  development costs of the project in accordance with the actual needs of Grantee as determined by Grantor. B. Will assist Grantee, within available appropriations, with such technical assistance as Grantor deems appropriate in planning the project and coordinating the plan with local official comprehensive plans for sewer C.Ati its sole discretion and at any time may give any consent, deferment, subordination, release, satisfaction, or termination of any or all of Grantee's grant obligations, with or without valuable consideration, upon such terms and conditions as Grantor may determine to be (1) advisable to further the purpose of the grant or to protect Grantor's financial interest therein and (2) consistent with both the statutory purposes of the grant  and water and with any State or area plans for the area in which the project is located.  and the limitations of the statutory authority under which it is made.    RUS Bulletin 1780-12  Page7  Termination of This Agreement  This Agreement may be terminated for cause in the event of default on the part of the Grantee as provided in paragraphlabove or for convenience of the Grantor and Grantee prior to the date of completion of the grant purpose. Termination for convenience will occur when both the Grantee and Grantor agree that the continuation of the project will not produce beneficial results commensurate with the further expenditure of  funds.  Inv witness whereof Grantee ont the date first above written has caused these presence to be executed by  itso duly authorized Mayor  attested and its corporate seal affixed by its duly authorized  Town Clerk Attest: By April Williamson (Title). Town Clerk By. Stacy Johnson (Title). Mayor  UNITED STATES OF AMERICA RURAL UTILITIES SERVICE  By. Kayla Lee Area Specialist  (Title)    CERTIFIED LIST OF OFFICERS/ DIRECTORS  APPLICANTNAME  TOWN OF PRINCETON  MAILING ADDRESS: PO BOX67 PRINCETON NC 27569 PHYSICAL ADDRESS: 503 DR. DONNIE H. JONES JR BLVD WEST  PHONE: 919-936-8171 EMAIL: CONTACT PERSON:  FAX: 919-936-2842  NAME: MICHAEL KING PHONE: 919-936-8171 OPFICERS/DIRECTORS OF GOVERNING BODY: NAME Stacy G. Johnson Michael D. Rose Walter Martin, Jr. Broderick K. Robinson Michael E. Holmes  ADDRESS: PO BOX67 PRINCETON NC 27569  FAX: 919-936-2842  EMAIL: mAng@mpmrcatomocom  TITLE Mayor Mayor Pro Tem Commissioner Commissioner Commissioner  TERM OF OFFICE ends 12/2025 ends 12/2027 ends 12/2027 ends 12/2025 ends 12/2025  The above information is hereby certified to be correct for:  Town of Princeton (Applicant Name)  as ofthis 9th  day of September 2024  (SEAL)  BY:  (Signature)  NAME: April Williamson TITLE: Clerk    8w  FEDERAL: ID & Unique Entity ID# REQUEST MEMO  TO:  All Loan and Grant Recipients  SUBJECT: Federal Identification Number & Unique Entity ID  Please be advised that all local government units receiving funds from the State of North Carolina must supply their Federal Identification Number. The Unique Entity IDs are required for certain federal funds, as well. Fill out the applicable portions of the form below and  email it to Pam Whitley at am.htley@nedenrgow  RECIPIENT: Town of Princeton  PROJECT NUMBER: AIA-D-0298  FEDERALIDENTIFICATION NUMBER (All Programs): 56-6017367  UNIQUE ENTITYI ID (SRF & ARP): WRZMLVXEMTB8    TOWN OF PRINCETON WATER AIA  RESOLUTION BY GOVERNING BODY OF RECIPIENT  WHEREAS, the North Carolina General Statutes Chapter 159G has created Asset Inventory  and Assessment (AIA) grants to assist eligible units of government with meeting  their water infrastructure needs, and  WHEREAS, the North Carolina Department of Environmental Quality has offered a State  Reserve Grant in the amount of $150,000 to perform an Asset Inventory and  Assessment study detailed in the submitted application, and  WHEREAS, the Town of Princeton intends to perform said project in accordance with the NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERSOF  agreed scope of work,  THE TOWN OF PRINCETON:  That the Town of Princeton does hereby accept the State Reserve Grant offer of That the Town of Princeton does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award That Michael King, Town Administrator, and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water  $150,000.  Offer will be adhered to.  Infrastructure.  Adopted this the gth of September 2024 at Princeton, North Carolina.  Stacy Johnson, Mayor  Attest:  [SEAL]  April Williamson, Town Cerk.    SALES-TAX REIMBURSEMENT CERTIFICATION FORM (FOR FUNDING PROGRAMS IN THE DIVISION OF WATER INFRASTRUCTURE)  Applicant: Town of Princeton DWI Project Number:_ AIA-D-0298  Check If Applicant is not a unit of government under North Carolina (NC) law  IfApplicant noted above is a Unit of Government in North Carolina, check the applicable box below. Sales Tax IS deducted in this scenario. Please show this on the disbursement requests.  The project includes sales taxes related to the purchase of equipment or the provision of applicable services, and the unit of government will request treimbursement from the NC  Department of Revenue (DOR).  Sales Tax IS NOT deducted in either of these scenarios.  The project includes sales taxes related to the purchase of equipment or the provision of applicable services, and the unit of government will not request reimbursement from the DOR.  The project will not include sales taxes.  Michael King, Town Administrator (Printed Name and Title of Authorized Representative)  (Signature of Authorized Representative)  9/10/2024 (Date)    Docusign Envelope ID: BD121F0D-1509-44A7-8E20-A7A314D02FB4  Date: August 20, 2024  INVOICE  NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY  Payable to: NC/DEQ-DWI  Mail to:  Attention: DWI Accountant Division of Water Infrastructure 1633 Mail Service Center Raleigh, NC: 27699-1633  Bill To: Town of Princeton PO Box 67 Princeton, NC2 27569  Item: 1.5 percent fee for SRP AIA Project AIA-D-0298  SRP Grant Amount: 1.5% Fee Amount:  $150,000 $2,250  FOR USE BY DIVISION OF WATER INFRASTRUCTURE  Deposit to Fund  Amount Paid    Docusign Envelope ID:8 012F0D-50-4A/SE2DATA314D02F84  STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY DIVISION OF WATER INFRASTRUCTURE Funding Offer and Acceptance Legal Name and Address of Award Recipient Town of Princeton POI Box 67 Princeton, NC27569 Drinking Water K Distressed a  Project Number: UEID:  AIA-D-0298 WR2MLVXEMTB8  Wastewater Not Distressed  Total Grant Offered $150,000 $0  SRP Asset Inventory & Assessment Grant (AIA) SRPI Merger/Regonalzation Feasibility Grant (MRF) Water System Asset Inventory Assessment  a  Project Name:  Total Financial Assistance Offer: Match Percentage (0%)*: 1.5%Fee**:  $150,000 $0 $2,500  "Localg government units designated as distressed are subject to 0% matchr requirement.  **1.5%) feei is calculated! based on the granto amount. Pursuant tol North Carolina General Statute 159G: The applicant is eligible under State law, Thep project is eligible under State law, and  Thep project has been approved byt the! Department ofEnvironmental Quality as having sufficient priority to receive The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial  financial assistance. assistance described int this document. For The State of North Carolina: Docusignedby: Vchor D'Ama-to D8ZEWDABB44P- Signature On Behalf of (Applicant): Name of Representative in Resolution: Title (Type or Print):  Shadi Eskaf, Director, Division of Water Infrastructure North Carolina Department of Environmental Quality  8/20/2024 Date  The Town of Princeton Michael King Town Administrator  the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply  witht the Assurances and the Standard Conditions.  9/10/2024  Signature  Date    Docusign Envelope ID: DI21FOD-1509-4A/-8EPA7A314002F84  STANDARD CONDITIONS AND ASSURANCES FOR SRP AIA GRANTS  1. The Recipient acknowledges that no disbursements will be made until the 1.5% fee has been received by the 2. Thel Recipient acknowledges that no disbursements will be made until applicable service agreements or contracts are submitted. The description of work listed on invoices must bei included in the scope of work shown on the 3. All projects must comply with North Carolina General. Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying Services. Any services provided that were not selected in compliance with state 4. The Recipient is responsible for paying fori ineligible project costs as determined byt the Division. . The Recipient agrees to establish and maintain a financial management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records must be maintained during the construction of the project and these records must be retained and made available for a period of at least three (3) years 6. Partial disbursements will be made promptly upon request, subject to adequate documentation of incurred eligible costs and grant match, and subject to the recipient's compliance with the conditions and assurances of this grant. Requests for disbursement must be made using the Division's disbursement form. 7. Allf funds provided pursuant to North Carolina General Statute 159G must be expended solely for carrying out the approved project, and an audit shall be performed in accordance with G.S. 159-34, as amended. The Recipient must expend all of the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note that the State is not a party to any contract(s): and the Recipient is expected to uphold its contract obligations regarding timely payment. 8. Local government units designated as distressed must complete associated requirements ofs statute 5159G-45(b). 9. The Recipient must provide summaries of project progress every other month during the project or as otherwise 10. The Recipient must provide a digital copy of the final report in a universally readable format. Ifap project includes updating or developing a GIS database or shapefiles, at a minimum the current utility service boundaries must be 11. The Recipient must provide an executive level summary of the work performed, any conclusions made, and the 12. The Recipient must provide approved minutes or a resolution confirming the final report has been presented to 13.Amaximum of 95% oft the grant will be paid prior to receipt oft the documentation described in Standard Condition and Assurance Nos. 10, 11, and 12. After receipt oft this documentation, the final disbursement request will be  Division of Water Infrastructure (Division).  agreements or contracts.  requirements willl be ineligible for disbursement.  following completion of the project.  directed by the Division.  provided as a polygon shapefile, including any service gaps within thel boundary.  next steps to be taken asar result of this work. ther recipient's governing board.  processed.  Acknowledgement of Standard Conditions and Assurances  The Recipient hereby gives assurance to the Department of Environmental Quality that the declarations, assurances, representations, and statements made by the Recipient in the Application; and all documents, amendments, and communications filedv with thel DepartmentofEnvironmentalQuality by thel Recipient ins supportofitsrequest forf financial  assistance will bet fulfilled.  9/10/2024 Date  Signature    8b  FEDERALID & Unique Entity ID#E REQUEST MEMO  TO:  All Loan and Grant Recipients  SUBJECT: Federal Identification Number & Unique Entity ID  Please be advised that all local government units receiving funds from the State of North Carolina must supply their Federal Identification Number. The Unique Entity IDs are required for certain federal funds, as well. Fill out the applicable portions of the form below and  email itt to Pam Whitley at amwhiley@nedenrsow  RECIPIENT: Town of Princeton  PROJECT NUMBER: AIA-W-0277  FEDERAL DENTIFICATION NUMBER (AIl Programs): 56-6017367  UNIQUE ENTITY ID (SRF & ARP): WRZMLYXEMTBS    Docusign Envelope ID:21D2BC33-180E-4183-8805-3505-350ABAD7BF3  Date: August 20, 2024  INVOICE  NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY  Payable to: NC/DEQ-DWI  Mail to:  Attention: DWI Accountant Division of Water Infrastructure 1633 Mail Service Center Raleigh, NC: 27699-1633  Bill To: Town of Princeton PO Box 67 Princeton, NC 27569  Item: 1.5 percent fee for SRP AIA Project AIA-W-0277  SRP Grant Amount: 1.5% Fee Amount:  $150,000 $2,250  FOR USE BY DIVISION OF WATER INFRASTRUCTURE  Deposit to Fund  Amount Paid    TOWN OF PRINCETON SEWER AIA  RESOLUTION BY GOVERNING BODY OF RECIPIENT  WHEREAS, the North Carolina General Statutes Chapter 159G has created Asset Inventory  and Assessment (AIA) grants to assist eligible units of government with meeting  their water infrastructure needs, and  WHEREAS, the North Carolina Department of Environmental Quality has offered a State  Reserve Grant in the amount of $150,000 to perform an Asset Inventory and  Assessment study detailed in the submitted application, and  WHEREAS, the Town of Princeton intends to perform said project in accordance with the NOW,THEREFORE, BEI IT RESOLVED BY THE BOARD OF COMMISSIONERSOF  agreed scope of work,  THE' TOWN OF PRINCETON:  That the Town of Princeton does hereby accept the State Reserve Grant offer of That the Town of Princeton does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award That Michael King, Town Administrator, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water  $150,000.  Offer will be adhered to.  Infrastructure.  Adopted this the gth of September 2024 at Princeton, North Carolina.  Stacy Johnson, Mayor  Attest:  [SEAL]  April Williamson, Town Cerk.    SALES-TAX REIMBURSEMENT CERTIFICATION FORM (FOR FUNDING PROGRAMS IN THE DIVISION OF WATER INFRASTRUCTURE)  Applicant: Town of Princeton DWI Project Number: AIA-W-0277  Check If Applicant is not a unit of government under North Carolina (NC) law  IfApplicant noted above is a Unit of Government in North Carolina, check the applicable box below. Sales Tax IS deducted in this scenario. Please show this on the disbursement requests.  The project includes sales taxes related to the purchase of equipment or the provision of applicable services, and the unit of government will request reimbursement from the NC  Department of Revenue (DOR).  Sales Tax IS NOT deducted in either oft these scenarios.  The project includes sales taxes related to the purchase of equipment or the provision of applicable services, and the unit of government will not request reimbursement from the DOR.  The project will not include sales taxes.  Michael King, Town Administrator (Printed Name and Title of Authorized Representative)  (Signature of Authorized Representative)  9/10/2024 (Date)    Docusign Envelope ID:: 4028C35-180E4185.88.350ABAD78F3  STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTALC QUALITY DIVISION OF WATER INFRASTRUCTURE Funding Offer and Acceptance Legal Name and Address of Award Recipient Town of Princeton PO Box 67 Princeton, NC27569 Drinking' Water Distressed R  Project Number: UEID:  AIA-W-0277 WR2MLVXEMTB8  Wastewater K Not Distressed  Total Grant Offered $150,000 $0  SRP Asset Inventory & Assessment Grant (AIA) SRP Merger/Regionalization Feasibility Grant (MRF) Sewer System Asset Inventory. Assessment  R  Project Name:  Total Financial Assistance Offer: Match Percentage (0%)*: 1.5%Fee**:  $150,000 $o $2,500  "Localg government units designated as distressed ares subject to 0% match requirement.  **1.5%f fee is calculated! based ont the grant amount. Pursuant to North Carolina General Statute 159G: The applicant is eligible under Statel law, The project is eligible under State law, and  The project hast been approved byt the Department of Environmental Qualitya as having sufficient prioritytor receive The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial  financial assistance. assistance described in this document. For The State of North Carolina: DocuSignedby: Wctor D'Ama-to CD82E Signature On Behalf of (Applicant): Name of Representative in Resolution: Title (Type or Print):  Shadi Eskaf, Director, Division of Water Infrastructure North Carolina Department of Environmental Quality  8/20/2024 Date  The Town of Princeton Michael King Town Administrator  ,the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply  with the Assurances and the Standard Conditions.  9/10/2024. Date  Signature    Docusign Envelope ID: 21D28C3-180E4183-805350ABAD78F3  STANDARD CONDITIONS AND ASSURANCES FOR SRP AIA GRANTS  1. The Recipient acknowledges that no disbursements will be made until the 1.5% fee has been received by the 2. The Recipient acknowledges that no disbursements willl be made until applicable service agreements or contracts are submitted. The description of work listed on invoices must be included in the scope of work shown on the 3. Allp projects must comply with North Carolina General Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying Services. Any services provided that were not selected in compliance with state  Division of Water Infrastructure (Division).  agreements or contracts.  requirements will be ineligible for disbursement.  4. The Recipient is responsible for paying fori ineligible project costs as determined byt the Division. 5. The Recipient agrees to establish and maintain a financial management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records must be maintained during the construction of the project and these records must be retained and made available for a period of at least three (3) years 6. Partial disbursements will be made promptly upon request, subject to adequate documentation of incurred eligible costs and grant match, and subject to the recipient's compliance with the conditions and assurances of this grant. Requests for disbursement must be made using the Division's disbursement form. 7. All funds provided pursuant to North Carolina General Statute 159G must be expended solely for carrying out the approved project, and an audit shall be performed in accordance with G.S. 159-34, as amended. The Recipient must expend all of the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note that the State is not a party to any contract/s) and the Recipient is expected to uphold its contract obligations regarding timely payment. 8. Local government units designated as distressed must complete associatedi requirements of statute 5159G-45(b). 9. Thel Recipient must provide summaries of project progress every other month during the project or as otherwise 10. Thel Recipient must provide a digital copy of the final report in a universally readable format. Ifa project includes updating or developing: a GIS database or shapefiles, at a minimum the current utility service boundaries must be 11. The Recipient must provide an executive level summary of the work performed, any conclusions made, and the 12. The Recipient must provide approved minutes or a resolution confirming the final report has been presented to 13.Amaximum ofs 95%ofthe grant will be paid prior to receipt of the documentation described in Standard Condition and Assurance Nos. 10, 11, and 12. After receipt of this documentation, the final disbursement request will be The Recipient hereby gives assurance to the Department of Environmental Quality that the declarations, assurances, representations, and statements made by the Recipient in the Application; and all documents, amendments, and communications filed witht the Department ofEnvronmentalQuality by the Recipient in supportofitsrequest for financial  following completion of the project.  directed byt the Division.  provided as a polygon shapefile, including any service gaps within the boundary.  next steps to be taken as a result of this work. the recipient's governing board.  processed.  Acknowledgement of Standard Conditions and Assurances  assistance will be fulfilled.  9/10/2024 Date  Signature    9  GL BUDGET AMENDMENT ENTERIES  TOWN OF PRINCETON BUDGET AMENDMENISF23-24  09/09/2024  ACCOUNT  INCREASE 1453  DECREASE 1453  10-510-0700 401K RETIREMENT Budget Amendment  10-510-1800 FUELPD  Budget Amendment  FUNDTOTALS 10 DEBITS 1453 10 CREDITS 1453    RESOLUTONE2024090.  TOWN OF PRINCETON  RESOLUTION  IO0  DIRECTING THE CLERK TO INVESTIGATE  Al PETITION RECEIVED UNDER G.S. 160A-31  WHEREAS, aj petition requesting annexation of an area described as Parcel 04005046 owned by WHEREAS, G.S. 160A-31 provides that the sufficiency of the petition shall bei investigated by the Town of] Princeton Clerk before further annexation proceedings may take place; and WHEREAS, the Board ofCommissioners of the Town of Princeton deems it advisable to NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of The Town Clerk is hereby directed to investigate the sufficiency of the above described petition and to certify as soon as possible to the Town of Princeton Board of Commissioners the result of  J&NI Developers was received August 22, 2024; and  proceed in response to this request for annexation;  Princeton that:  her investigation.  Stacy G. Johnson, Mayor  Attest:  April Williamson, Town Clerk    OHNSTON QUNTYO NORTH.CAROIINA 107 108 106/ 103 01 306 301 208 104/ 402 406 211 302 / 401 104 308 206 402 /e208 302 203 406 211 306 301 308) 409 305 402 7302 /0304 *311 410 306 308 301 408 311  ** DISCLAIMER ***  Johnston County assumes no legal responsibility for the information represented here.  Result id: 04005046 Tag: 04005046 NCPin: 265213-13-6312 Mapsheet No: 265213 Owner Name 1: J&N DEVELOPERS LLC Owner Name 2: Mail Address 1: 501SPEARLS ST Mail Address 2: POBOX658 Mail Address 3: PRINCETON, NC27569 Site Address 1: 101 PEARCE ST Site Address 2: PRINCETON, NC27569- Book: 04881 Page: 0550 Market Value: 56870 Assessed Acreage: 11.940 Calc. Acreage: 11.940 Sales Price: 146000 Sale Date: 2016-12-15  AVE  201  298  610  201  -  CROR  415 417. 103 102 104 106/ 745 755  588 610 629  672  Scale: 1:5399 1in.=449.91 feet  (The scale is only accurate when printed landscape ona81/2x11: size sheet with no page scaling.)  Johnston August County 26, 2024 GIS    Petition Requesting Annexation (Contiguous)  Town of  Date Received: Action by Planning Board: Action by Town Board: Date Approved of Denied:  Received By:  PRINCETON  Est 1873  This formi is based on the North Carolina General Statues governing contiguous voluntary annexations [G.S. 160A-31(a) and (b)J. A property owner who is requesting annexation ofa contiguous property into the Town of Princeton should use this form.  Who should use this form? Statement of the Request:  To the Mayor and Board of Commissioners of the Town of Princeton, North Carolina:  1. Wet the undersigned owners of real property respectfully request that the area described in the attached metes and bounds legal description be 2. The area to be annexed is contiguous tot the Town of Princeton and the boundaries of such territory are shown in the attached metes and bounds  annexedi to the Town of Princeton. legal description and in the attached map. PROJECTLOCATION: Street Address: 101 PEARCE ST Parcel ID #: 04005046 Lot Area/Acreage: 3.27acres  NCPin #:265213-13-6312  Requested zoning district for property after annexation: location? Yes No Ifyes, please attach evidence.  Have you obtained a vested right certificate from the. Johnston County Planning Department for any proposed development at this  SUBMITTAL REQUIREMENT CHECKLIST:  Ametes and bounds legal description of the proposed annexation area is attached. Adeed of the property is attached indicating the deed book and page number. Amap showing the proposed annexation area in relation to the existing town limits is attached. Evidence of vested rights obtained from. Johnston County Planning Department (if applicable).  The area to be annexed is contiguous to the town limits and a map indicating thel boundaries of such territory is attached.  PRIMARY CONTACT INFORMATION & SIGNATURES:  Ifthe property is owned by ani individual (or individuals), please filli in the Individual: section below. Ifthe property is owned by a Corporation, Limited Liability Corporation (LLC), or Partnership, complete the appropriate. section ont the next page. Be sure to provide names, signatures, and titles for each applicant.  Individuals:  Print Name  Mailing Address  Phone Number  Signature  Amneration-Contguous 04/01/2023  Pagelof2    Town of  PRINCETON  Est 1873  Petition Requesting Annexation (Contiguous)  Corporation: Name of Corporation:  Print Name & Title  Mailing Address  Phone Number  Signature  Limited Liability Corporation: Name of LLC:J&N Developers, LLC Print Name & Title Stacy Johnson  Mailing Address PO Box 658 Princeton, NC 27569  Phone Number 919-921-2642  Signature   Partnership: Name of Partnership:  Print Name & Title  Mailing Address  Phone Number  Signature  Amneration-Contuguous 04/01/2023  Page2 2of2    AUGUST 15, 2024  PROPERTY DESCRIPTION: ALL THAT TRACT CONTAINING 3.86 ACRES MORE OR LESS, LOCATED IN THE TOWN OF PRINCETON, JOHNSTON COUNTY, NORTH CAROLINA AND DESCRIBED BY METES AND BOUNDS AS FOLLOWS; BEGINNING AT AN IRON STAKE ON THE SOUTHERN RIGHT-OF-WAY OF PINEVIEW STREET, SAID IRON STAKE BEING LOCATED S 56°21'03" E 5.00 FEET FROM THE NORTHWEST CORNER OF LOT NO. 36 AS SHOWN ON A MAP OF PINECROFT SUBDIVISION REÇORDED IN PLAT BOOK 25, PAGE 9 IN THE JOHNSTON COUNTY REGISTRY: THENCE LEAVING SAID RIGHT-OF-WAY S 33'38'57" W 130.00 FEET TO AN IRON STAKE IN THE PROPERTY LINE OF THE BORDEN FRANKLIN HOWELL PROPERTY AS DESCRIBED IN DEED BOOK 1961, PAGE 533; THENCE TO AN IRON STAKE ON THE EASTERN RIGHT-OF-way OF LYNCH STREET; THENCE WITH THE EASTERN RIGHT-OF-WAY OF LYNCH STREET N 3338"57" E 720.00 FEET TO ITS INTERSECTION WITH THE NORTHERN RIGHT-OF-WAY OF FIRST STREET; THENCE CONTINUING AND LEAVING SAID RIGHT-OF-WAY N3 33°38'57" E 125.00 FEET TO A POINT IN THE PROPERTY LINE OF THE PRESCILLA HOWELL NEWSOME PROPERTY AS DESCRIBED IN DEED BOOK 3952, PAGE 481; THENCE WITH THE NEWSOME LINE, TO AND WITH THE RALMARANDA N. BEST PROPERTY LINE AS DESCRIBED IN DEED BOOK 1704, PAGE 759 S 21°59'03" E 234.61 FEET TO A POINT IN THE WILLIAM EARL ORMOND, JR ET ALS PROPERTY AS DESCRIBED IN DEED BOOK 1495, PAGE 957 AND SHOWN AS TRACT 11 ON A MAP RECORDED IN PLAT BOOK 46, PAGE 487; THENCE WITH THE ORMOND LINE S 52°04'49" W 110.82 FEET TO A POINT IN BEAVER DAM CREEK; THENCE WITH BEAVER DAM CREEK S 14'51'03" E 95.31 FEET TO A POINT IN THE PROPERTY LINE OF THE TOWN OF PRINCETON AS DESCRIBED IN DEED BOOK 2630, PAGE 108 AND SHOWN ON A MAP RECORDED IN PLAT BOOK 63, PAGE 162; THENCE LEAVING BEAVER DAM CREEK WITH THE LINE OF THE TOWN OF PRINCETION S 33'38'57" W 354.28 FEET TO AN IRON STAKE ON THE NORTHERN RIGHT-OF-WAY OF PINEVIEW STREET; THENCE CROSSING PINEVIEW STREET S 38° 24'46" W 60.21 FEET TO THE POINT OF  WITH THE LINE OF THE HOWELL PROPERTY  N5 5621'03" W 225.00 FEET  BEGINNING.    S  3.86 AC  TOWN OF PRINCETON DEED BOOK 2630. PAGE 108 PLAT BOOK 63, PAGE 162  PINEVIE  PINEVEW STREET  BORDEN FRANKLIN HOWELL DEED BOOK 1961, PAGE 533    DISCLAIMER  Johnston County assumes no legal responsibility for thei  represented! here.  Result id: 04005046 Tag: 04005046 NCPin: 265213-13-6312 Mapsheet No: 265213 Owner Name 1: J&NI DEVELOPERS LLC Owner Name 2: Mail Address 1: S01SPEARLST Mail Address 2: POBOX658 Mail Address 3: PRINCETON.NC2756) Site Address 1: 101 PEARCEST Site Address 2: PAINCETON.NC27369. Book: 04881 Page: 0550 Market Value: 56870 Assessed Acreage: 11.940 Calc. Acreage: 11.940 Sales Price: 146000 Sale Date: 2016-12-15  PAGE Princeton  CROFTSYD  ÈRRACES/D  Scale: 1:7305 1in. =608.73feet  (Thes scalei isc only: accuratev when printed! landscape ona8 1/2x115 sizes sheet with no pages scaling.)  Johnston August County 15, 2024 GIS    DEED! BOOK: 4881 PAGE: 550-554 INSTRUMENT # 2016513442 Real Estate Excise Tax: $292.00 Deputy/Assistant Register of Deeds: Adi Santos  Retum To:  Jason M. Blackburn Attomey at Law 1125. John Street Goldsboro, NÇ: 27530  Parcel ID Number: 04005046 and 04005046A Prepared By: Jason M. Blackbum  NORTH CAROLINA JOHNSTON COUNTY  Revenue $292.00  GENERAL WARRANTYDEED  THIS GENERAL WARRANTY DEED, is made this the 13th day of December, 2016,  by and between: GRANTORS:  Elizabeth Mason Smith and Gavin Smith of 2213 St. Mary's Street,  Raleigh, NC 27608 and Stephen Andrew Mason (Unmarried) of PO Box 367, Fremont, NC 27830 and Donna Mason Poole and William P. Poole of 100 Pamlico Lane, Chocowinity, NC  27817 (hereinafter referred to in the neuter singular).  GRANTEES:  J&N Developers, LLC, a North Carolina limited liability company of  588 Neuse River Parkway, Clayton, NC27527 (hereinafter referred to in the neuter singular) NOW THEREFORE, Grantors, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain, sell and convey unto the Grantee in fee simple, all that certain lot or parcel of land situated in the Town of Princeton, Johnston County, North Carolina and more particularly described on  Exhibit A, attached hereto and incorporated herein by reference.  GRANTEES shall have and hold the above land all its privileges and appurtenances in GRANTORS covenant with GRANTEE that the Grantors are seized of the premises in fee simple and has the right to convey the same in fee simple, that title is marketable and No title search was performed in the preparation ofthis deed and no title opinion is rendered by the attorney preparing this  fee simple.  deed unless provided in a separate document.  Submitted in ramnlianre electronically wirh Norrh by raralina "Jason ctarirec Blackburn" novernina rerardahla doramante    free and cear of all encumbrances, and that Grantors will warrant and defend the title against the lawful claims of all persons whomsoever, except for the exceptions herein stated. IN TESTIMONY WHEREOF, GRANTORS has set their hands and seals, the day and  year first above written. GRANTORS HEREBY STATE THAT THIS WAS_  OR WAS NOTXAF PRIMARY RESIDENCE OF A GRANTOR.  Elisbekvon 1 Smlv Elizabeth Mason Smith - V  (SEAL)  (SEAL)  Gavin Smith  State of North Carolina County of Wake  Edhh Harison  a Notary Public for said State and County do  hereby certify that Elizabeth Mason Smith and husband, Gavin Smith, personally appeared before me this day and acknowledged the due execution of the foregoing document. Witness my hand and official seal, this the. 14th day of December, 2016.  Caalamisen NOTARY PUBLIC Edshh Hoecison Printed name of notary public  My Commission boSeph-be-2baa17  4 I NOTAR PUSLIC  No title search was performed in the preparation of this deed and no title opinion is rendered by the  deed unless provided inas separate document.  AtOPBMEBSRIR 11122    Sfebn Aribw Mer(SEAL) Stephén Andrew Mason (Unmarried)  State of North, Carolina County of Tye  I, haryL Ie  a Notary Public for said State and County do  hereby certify that Stephen Andrew Mason (Unmarried), personally appeared before me this Witness my hand and official seal, this the Hh day of December, 2016.  day and acknowledged the due execution of the foregoing document.  WAAL Mne NOYARY PUBLIC AMMTAné Printed name of notary public My Commission Expires:  CRANE u a Ce!  98-31  No title search was performed ini the preparation of this deed and no title opinion is rendered by the attomey preparing this  deed unless provided in a separate document.    (SEAL)  AMinll Donna Mason Poole  William P. Poble  (SEAL)  State of North Carolina County of Pitt  1,Susans. Mannina  a Notary Public for said State and County do  hereby certify that Donna Mason Poolè and Willlam P. Poole, personally appeared before me Witness my hand and official seal, this the. 14 day of December, 2016.  this day and acknowledged the due execution of the foregoing document.  S. MAN a NOTARY PUBLIO  buan NOTARY PUBLIC  dMeanné  Susan S. Mannang Printed name of notary public  My Commission Bpisshkwg-9lo.  No title search was performed in the preparation oft this deed and not title opinion is rendered by the attorney preparing this  deed unless provided in a separate document.    ATTACHMENT  Tract 1:  Being all of Lots 4, 5,6, 10, 13, 14, 15, 21,22, 23, 24, 25, 26, 27,28, 31, 32, 33, 34, 35,36,37,38, 3940 and 46 of Pine Croft Subdivision, as shown on Map Book 25, Page 9 of the Johnston County Registry. Being the eastern portion ofLot 31 of Pine Croft Subdivision as shown in Plat Book 25, Page 9 of the Johnston County Registry and also being the same portion of Lot 31 conveyed to the Town of Princeton by deed dated September. 26, 2003 and recorded in Deed Book 2630, Page 108 of the Johnston County Registry.  Less and except from the foregoing tract the following described parce!:  Tract 2:  ROPERIYDESCRIPTION: ALL THAT TRACT CONTAINING 4.99 ACRES, MORE OR LESS, LOCATED IN BOON HILLTOWNSHIP, JOHNSTON COUNTY, N.C. AND DESCRIBED BY METES AND BOUNDSAS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE NORTHERN RIGHT-OF-WAY OF FIRST STREET AND' THE EASTERN RIGHT-OF-WAY OF PEARCE STREET; THENCE FROMSAID BEGINNING AND WITHTHE EASTERN RIGHT-OF-WAY OF PEARCE STREET N3 37° 46'00" E249.63 FEET TO APOINT ON THE SOUTHERN RIGHT-OP-WAY200 R/W) OF THE SOUTHERN RAILROAD; THENCE LEAVING THE RIGHT-OF-WAYOF PEARCE STREET WITHTHE SOUTHERN RIGHT-OF-WAY OF THE SOUTHERN RAILROAD S 52° 14'00" E 535.50 FEETTOAPOINT; THENCE LEAVING THE RIGHT-OF-WAY OF THE SOUTHERN RAILROAD $23° 23' 00" W 130.00 FEET TOAPOINT; THENCE S 17° 52' 00" E: 325.00 FEET TO Al POINT; THENCE: S57°0 05'00" W 85.00 FEET TOAPOINT; THENCE $10° 44'00" E 82.86 FEET TO APOINT; THENCE S 37° 46'00"W51.01 FEET TOAPOINT IN THE NORTHERN LINE OF LOT NO. 31 AS SHOWN ON. A MAP RECORDED IN MAP BOOK 25, PAGE 9; THENCE WITHTHE LINE OF LOT NO. 31 N50° 51'36" W. 230.07 FEETTOAPOINT ON EASTERN RIGHT-OF-WAY OF LYNCH STREET; THENCE WITHTHE EASTERN RIGHT-OF-WAY OF LYNCH THE STREET N 37° 46'00" E 190.00 FEET TOAPOINT AT THE INTERSECTION OF THE EASTERN RIGHT-OF-WAY OF LYNCH STREET AND THE NORTHERN RIGHT-OF-WAY OF FIRST STREET; THENCE WITH THE NORTHERN RIGHT-OF-WAY OF FIRST STREET N 52° 14'00" W 186.68 FEETTOAPOINT: THENCE CONTINUING WITH  SAID RIGHI-OP-WAYN45 53'35"W4 456.11 FEET TO THE POINT OF BEGINNING.  16-859  201 Pearce Street, Princeton, NC 27569    IOb  RESOLUTION#:2024-09-09b  TOWN OF PRINCETON  RESOLUTION STATING THE INTENT OF THE TOWN OF PRINCETON TO ANNEX TOWN OWNED PROPERTY WHICH ISCONTIGUOUS TO THE  EXISTING MUNICIPAL BOUNDARIES  BE IT RESOLVED by the Board of Commissioners oft the Town of Princeton, Princeton NC Section 1.Itis thei intent of the Board of Commissioners, pursuant to G.S. 160A-31, to annex the property described in Section 2, which is owned by the Town of Princeton of Princeton  that:  NC.  Section 2. The legal description oft the property is as follows:  AUl that tract containing 81,699. squarej feet (1.88 acres) more or less, located in the Town afPrinceton, Johnston County, North Carolina and described by metes and bounds as BEGINNING at an iron stake on the. southern right-of-way of Pineview Street, said Iron stake being located. S"562/-03-E5.00ea) from the northwest cormer of lot no. 36 as shown on a map of Pine Croft. Subdivision recorded in Plat Book 25, page 9 in the Johnston County Registry; thence with. said right-ofway. $56-2103'E590323 feet to an iron. stake; thence continued $502P0-E31S9et. to a point in Beaver. Dam Branch; thence with the Meander of Beaver. Dam Branch S2 27°53'57" WI 130.66feet to apoint in said branch, a common corner with the William Ricky. Hinton and Deborah Hinto Parrish Property as described. in Deed Book. 3341, page. 535; thence leaving said branch with the Hinton and Parrish line N56°21'03" W: 22.70j feet to an iron stake; thence continuing with Hinton and Parrish line, to and with the Borden Franklin Howell, Jr. line as described in Deed book 1961, page 533, N56°21'03" W612.30feet to an iron stake, said iron stake being located S56021'03"E5.o0) feetfrom the southwest corner of lot no. 36 as shown on a map of Pine Croft Subdivision recorded in Plat Book 25, page 9 in the. Johnston County Registry; thence N33°38'57" E 130.00f feet to the point OfBEGINNING. Being part ofl lot no.. 36 and all of lots no. 37-40 of Pine Croft Subdivision as. shown on a map recorded in Plat book. 25, page 9 in the. Johnston County  follows:  Registry.  Section 3. The property described in Section 2 is contiguous to the current municipal Section 4. A publicl hearing on the question ofannexation oft the property will be held at  boundaries.  Princeton Town Hall, at 7:00 PM on October 7th 2024.    Section 5. Notice oft the public hearing shall be published in the) Johnstonian News,a newspaper having general circulation in the Town of Princeton, atl least ten (10) days prior  to the date oft the publicl hearing. Adopted this 9th day of September, 2024  Stacy G. Johnson, Mayor  Attest:  April Williamson, Town Clerk    RESOLUTIONSTATING THE INTENT OF THE CITYTOWN/VILLAGE) WHICHISCONTIGUOUSTOTHE EXISTING MUNICIPALBOUNDARIES BE IT RESOLVED by the (name of governing body) of the City/Towm/Village) of Section 1. Iti is the intent of the (name of governing body), pursuant to G.S. 160A-31,to annex the property described in Section 2, which is owned by the City/Town/Village) of  OF  TOANNEXPROPERTYOWNED BYTHEICITY/TOWNMILLAGE)  that:  Section 2. The legal description of the property is as follows:  (Insert Metes and Bounds Description)  Section 3. The property described in Section 2 is contiguous to the current municipal Section 4. A public hearing on the question of annexation of the property will be held at *Section 5. Notice of the public hearing shall be published once in (name ofr newspaper),  boundaries.  (place of hearing) at (time) on (date).  ar newspaper having general circulation in the City/Town/Village) of least ten (10) days prior to the date ofthe public hearing.  at  Adopted this  day of  2  Mayor  Attest:  Clerk  Ift there is no newspaper of general circulation in the municipality (as defined by G.S. 1- 597), G.S. 160A-31(c) requires posting instead and Section 5 ofthe resolution may read Section 5. Notice of the public hearing shall be posted at least ten (10) days prior to the hearing in at least three public places within the area described in Section 2 above and in  as follows:  at least three public places in the (City/Town/Vilage) of  4-5  Mechanics of Annexation Supplement: 3 - August 2012    Filedi in JOHNSTON, NC CRAIG OLIVE, Register of Deeds Filed 03/07/2024 02:10:54 PM DEED BOOK: 6628 PAGE: 561-565 INSTRUMENT: #: 2024006454 Real Estate Excise Tax: $334.00 Deputy/Assistant Register of Deeds: Patty' Woodall  NORTH CAROLINA GENERAL WARRANTY DEED  Excise' Tax: $334.00 Parcel IDI No.: Part of 04005046  This instrument was prepared by/Please return to: Spence, Carter & Reed, P.A., PO Box 1335, Smithfield, NÇ 27577 Brief Description fort the Index: Part oflot 36, all ofl lots 37,38, 39 and 400 of PineCroft Subdivision,' inl Plat Book 25, Page9  THIS DEED made this Ist day ofMarch, 20241 by and between  GRANTOR J&NI Developers, LLC, PO: BOX 658 Princeton, NC27569  GRANTEE Town of Princeton PO Box 67 Princeton, NC 27569  al North Carolina Limited Liability Company  Primary Residence: NO  The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors, and assigns, WITNESSETH, that the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain, sell and convey unto the Grantee in fee simple, all that certain lot or parcel of land situated in Princeton, Johnston County, North Carolina and more particularly  and shall include singular, plural, masculine, feminine or neuter as required by context.  described as follows:  All that tract containing 81,699. square feet (1.88 acres). more or less, located in the Town ofPrinceton, Johnston County, North Carolina and described by metes and bounds as BEGINNING at an iron stake on the. southern right-of-way of Pineview, Street, said Iron stake being located S-5621'03"ES.00 feetf from the northwest corner of lot no.. 360 as shown on a map of Pine Croft Subdivision recorded in Plat Book 25, page 9 in the Johnston County Registry; thence with. said right-of-way, S5 56-21'03"ES9032; feet to an iron stake; thence continued. S56°21'03"1 E31.59 feet to a point in Beaver Dam Branch; thence with the Meander of Beaver Dam Branch. S27053'57"1 W130.66feet to a point in said branch, a common corner with the William Ricky Hinton and Deborah  follows:    DEED B: 6628 P: 563  tract being in line with the western line of the Property as shown on the attached sketch, Exhibit A. The Engineers of the parties will agree on a Site Plan consistent with Grantor's eventual The parties have agreed to the following terms in the contract oft the sale which terms were executory and have yet tol be executed but shall survive closing and will implement the geheral development intent of the parties, which will be adjusted by agreement between the parties or arbitration ift the Pineview is not closed and gated asi it crosses between the Property line and Grantee's northwestern sewer plant line 1. Grantor's construction of al berm on the western side of the Property and along the western line of Grantee's lot 45 along its line with lot 46 approximately three to four feet in height with a width of no greater than ten feet along the western line of current lot 45 and the 3. Grantee'si installation of a Gate at the end oft the cul de saci if Pine View Street is closed as 4. Grantor's removal of any pine trees along the eastern property line ofl Lot41 of Pine Croft to 5. Grantor 's clearing and seeding of thel Property within ninety (90) days oft this deed.  development of the portions of PineCroft that Grantor retains.  on the north side of Pineview..  western line of the above Property.  2. Grantee's installation of plantings along the berm for screening planned to provide gated access to the town's tracts. make room for the Grantee's fencing.  Title to thej property hereinabove described is subject to the following exceptions:  Restrictions and Easements of Record.  Grantor conveys without warranty all ofi itsi interest in) Lot 40 of Pinecroft Subdivision as recorded inl Book 25,1 Page 9 as to the small footage that extends across thel Branch. The parties recognize that the neighboring property ownersi in Deed Book 3573, page' 747 of the. Johnston County Register, recorded plats showing where the line ofl PineCroft extends across thel Branch at the eastern end of Pineview Street, while the neighboring property lines follow the Branch as shown on the plat recorded inl Deed Book' 72, page 179. TOHAVEAND TOH HOLD the aforesaid lot or parcel ofl land and all privileges and appurtenances thereto And the Grantor covenants with the Grantee, that Grantor is seized of the premises in fee simple, has the right to convey the same in fee simple, that title is marketable and free and clear of all encumbrances, and that Grantor will warrant and defend the title against the lawful claims of all persons whomsoever except for the exceptions  belonging to the Grantee in fee simple.  hereinafter stated.  [Signatures to Follow]    DEED B: 6628 P: 565  END OF DOCUMENT  HOEE PURPOSE OF THIS. PLAN LE 1o SHOW THE AREA PROPOSED TO BE SOD TOTHE TOWN OF PRINCETON IN RELATION TO THE PINECROFT PLAN SET. FOR MORE DETAILS ON THE PINECROFT PLAN SET, SEE CONSTRUCTION DRAWINGS. TOTAL AREA TO BE 81,703 SF WITH 26,452 SF NEEDED FOR STGRMWATER TREATMENT. FOR THE PROPOSED SUBDIMSION. 55,251 SF IS WHAT CAN BE (MPROVED. BOUNDARY TOBE AT PROPERTY BOUNDARY FOR LOTS 45 AND 46. LOTS 46 AND SUBDIMSION IMPROVEMENTS ARE NOT SHOWN, BUT WLL INCLUDE SHORTENING WATER, SEWER, ROADWAY, DRAINAGE, ETC. TO THE NEW BOUNDARY UNE.  EXHIBITA  470 WILL BE DISSOLVED.  TOWN OF PRINCETON DEED BOOK 2630, PACE 108 PLAT BOOK 63, PACE 162    SCALE 1"-60  PROPOSED PIPE K.  40 41 203E 30.0D:.  STORMWATER AREA: 26,452 SF (0.607 AC). DRAINAGE AND ACCESS EASEMENT TO BE OBTAINED AROUND AREA SHOWN.  PROPOSED BERM  $5621'03"E 610.87'  RSC'  PINEVIEW STREET 60 ROW 44 45  20' DRAINAGE, ACCESS, AND UUTY EASEMENT TOBE CENTERED ON PROPOSED AND EX DITCH  556'2103E 837.30'  $56'21'03"E 22.74 PROPOSED ORY DETENTION BASIN f3. SEE PLAN SET MTLED "PINECROFT" FOR MORE DETAILS. WILLIAM RICKY HINSON DEED BOOK 1, PACE 2  DAT  TOTAL PROPOSED AREA: 81,703 SF (1.876 AC)  PROPOSED AREA TO BE (MPROVED:- 55,251 SF (1.268 AC)  DRAINAGE SWALE ALONG REAR- PROPERTY UNE. SWALE TO BE CENTERED IN 20' DRAINAGE, ACCESS, AND UTUTY EASEMENT.  THIS MAP MAY! NOTE BEACERTIFIED: SURVEY ANDI HASI NOTI BEEN REVIEWED! BY ALOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITH ANY APPLICABLE LANDI DEVELOPMENT REGULATIONS. AND HAS NOT BEENI REVIEWED FOR COMPLIANCE WITHF RECORDING  PRELIMINARY PINECR REVIEW FOR ONLY AMLPN  REQUIREMENTS FORPLAT.    8/26/24, 3:57PM  Chapter 160A-Article 4A  the annexing municipality is. June 1, then businesses in the area to be annexed shall be liable for taxes imposed in (f) For purposes oft this section, an area shall be deemed "contiguous" if, at the time the petition is submitted, such area either abuts directly on the municipal boundary or is separated from the municipal boundary by the width of a street or street right-of-way, a creek or river, or the right-of-way of a railroad or other public service corporation, lands owned by the municipality or some other political subdivision, or lands owned by the State of North Carolina. A connecting corridor consisting solely of a street or street right-of-way may not be used to establish contiguity. In describing the area to be annexed in the annexation ordinance, the municipal governing board may include within the description any territory described in this subsection which separates the municipal (g) The governing board may initiate annexation of contiguous property owned by the municipality by adopting a resolution stating its intent to annex the property, in lieu of filing a petition. The resolution shall contain an adequate description of the property, state that the property is contiguous to the muniçipal boundaries and fix a date for a public hearing on the question of annexation. Notice of the public hearing shall be. published as provided in subsection (c) of this section. The governing board may hold the public hearing and adopt the (h)Acity council which receives a petition for annexation under this section may by ordinance require that the petitioners file a signed statement declaring whether or not vested: rights with respect to the properties subject to the petition have been established under G.S. 160D-108 or G.S. 160D-108.1. If the statement declares that such rights have been established, the city may require petitioners to provide proof of such rights. A statement which declares that no vested rights have been established under G.S. 160D-108 or G.S. 160D-108.1 shall be ()A municipality has no authority to adopt a resolution or petition itself under this Part for annexation of property it does not own or have any legal interest in. For the purpose of this subsection, a municipality has no legal interest in a State-maintained street unless it owns the underlying fee and not just an easement. () Using the procedures under this section, the governing board of any municipality may annex by ordinance any distressed area contiguous to its boundaries upon presentation to the governing board of a petition signed by at least one adult resident ofa at least two-thirds of the resident households located within such area. For purposes of this subsection, a "distressed area" is defined as an area in which at least fifty-one percent (51%) of the households in the area petitioning to be annexed have incomes that are two hundred percent (200%) or less than the most recently published United States Census Bureau poverty thresholds. The municipality may require (k) The petition under subsection G) ofthis section shall be prepared in substantially the: following form:  such ordinance from and after the effective date of annexation.  boundary from the area petitioning for annexation.  annexation ordinance as provided in subsection (d) ofthis section.  binding on the landowner and any such vested right shall be terminated.  reasonable proofthat the petitioner in fact resides at the address indicated.  DATE:  To the  (name of governing board) of the (City or Town) of  1. We the undersigned residents of real property believe that the area described in paragraph 2 below meets the requirements of G.S. 160A-310) and respectfully request that the area described in paragraph 2 below be  annexed to the (City or' Town) of  2. The area tol be annexed is contiguous to the (City or Town) of  and the boundaries of such territory are  as follows:  () For purposes of determining whether the percentage of households in the area petitioning for annexation meets the poverty thresholds under subsections (b1) and () of this section, the petitioners shall submit to the municipal governing board any reasonable evidence that demonstrates the area in fact meets the income requirements ofthat subsection. The evidence presented may include data from the most recent federal decennial census, other official census documents, signed affidavits by at least one adult resident of the household attesting to the household size and income level, or any other documentation verifying the incomes for a majority of the households within the petitioning area. Petitioners may select to submit name, address, and social security number to the clerk, who shall in turn submit the information to the Department of Revenue. Such information shall be kept confidential and is not a public record. The Department shall provide the municipality with a summary report of income for households in the petitioning area. Information for the report shall be gleaned from income tax returns, but the report submitted to the municipality shall not identify individuals or htps/www.ndegnalenetlenaclalegsatoatabuieshimbyandachapuc.160aare.4ahmi#-lex-g) The govering board may,(d) oft this section. 3/29    OHNSTON GOUNTYO NORTR.CAROLINA  *** DISCLAIMER  Johnston County assumes no legal responsibility for the information represented here.  Result id: 04005046L Tag: 04005046L NCPin: 265213-13-9131 Mapsheet No: 265213 Owner Name 1: TOWN OF PRINCETON Owner Name 2: Mail Address 1: Mail Address POBOX67 2: Mail Address 3: PRINCETON, NC25769-0000 Site Address 1: 1021 PINE VIEW: ST Site Address 2: PRINCETON, NC27569- Book: 06628 Page: 0561 Market Value: 0 Assessed Acreage: 1.880 Calc. Acreage: 1.880 Sales Price: 167000 Sale Date: 2024-03-07  qn    o  eRe  R, S S MIE  B/a. PPEMXPPAA PAGE 204)  Princeton  DINE EROFTS/D  SOUFIMEVITERRACES/  VEI  LPA  o  Scale: 1:8654 1in.=721.2feet  (The scale is only accurate when printed landscape on a81 1/2x11 size sheet with no page scaling.)  Johnston August County 26, 2024 GIS    I0C  CERTIFICATE COF SUFFICIENCY  To the Board of Commissioners of the Town of Princeton, North Carolina:  1,April Williamson, Town Clerk, do herby certify that Ihave investigated the attached petition for Parcel 04008007 27.02 acres belonging to Donald B. Rains and Karen Victoria Temple Rains and hereby make  the following findings:  Based upon this investigation, I find that:  1. The petition includes a metes and bounds description oft the area proposed for annexation and has attached a map showing the proposed area in relation to the primary corporate limits. 2. The petition includes the signatures ofall owners of real property lying in the area described 3. The area described in the petition is contiguous to the Town of Princeton primary corporate 4. The area for annexation meets all other requirements defined in NC160A-58.54 regarding the  therein, except those not required to sign by G.S. 160A-58.1(a).  limits, as defined by G.S. 160A-31. character of the area to be annexed.  Having made the findings stated above, Ihereby certify the Petition appears to be valid.  In witness whereof, Ihave hereunto set my hand and affixed the seal of the Town of Princeton, this gt day  of September,2024.  7EA  Loiuilhimow April Williamson, Town Clerk  1873 ORPORAT    RESOLUTION#:202499  TOWN OF PRINCETON  RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION  OF ANNEXATION PURSUANT TO G.S. 160A-31  WHEREAS, a petition requesting annexation of an area described herein as Parcel 04008007 27.02 acres belonging to Donald B. Rains and Karen Victoria Temple Rains has been received; and WHEREAS, the Board of Commissioners has by resolution directed the' Town Clerk to investigate WHEREAS, certification by the' Town Clerk as to the sufficiency of the petition has been made; NOW,THEREFORE, BEIT RESOLVED by the Board of Commissioners oft the Town of Princeton Section 1. Aj public hearing on the question ofannexation oft the area described herein will bel held att thel Princeton Town Hall located at 503 Dr. Donnie H. Jones Jr Blvd West at 7:00 p.m. on October  the sufficiency of the petition; and  that:  7,2024.  Section 2. Thea area proposed for annexation is described as follows:  BEGINNING at a point evidenced by a railroad. stake situate in the centerline of Third. Street, in the corner of the Thel C.Rains property (Deed Book 946, page 410); runs thence from said railroad. spike. South. 35 degrees 37 minutes 27 seconds West 31.11 feet to an iron: stake seti in the right of way of line of7 Third Street South. 52 degrees 42 minutes 44: seconds East 211.19 feet to a point, corner with the Town of Princeton property (Deed Book: 1438, page. 374); runs thence along the, property line of the Town of Princeton, South 76 degrees 55 minutes 10: seconds West 45.21 feet to ani iron: stake set; thence continuing with the property line of the Town of Princeton South. 28 degrees 25 minutes 27 seconds East 75.83 feet and. South 30 degrees. 38 minutes 53 seconds East 58.72 feet to ani iron: stake set, corner with the Robert E. Brasington property (Deed Book 787, Page. 146); runs thence along the property of Brasington, South 79 degrees 14 minutes 49: seconds West 76.38) feet to an iron stake set; thence continuing with the property line of Brasington South 10 degrees 40 minutes 14: seconds East 29.30 feet to an iron: stake set, corner with the property of Etta. Steven. Sanders (Deed Book: 1035, page 256) runs thence along the property line of Sanders South 79 degrees 171 minutes 59 seconds West 97.94 feet to an existing iron stake, corner with the Brandon. J. Young property (Deed Book 1440, page 480); runs thence along the Young property line South 78 degrees 34 minutes 58 seconds West 98.76 feet to an existing iron stake, comer with the Elmer Eason property (Deed Book! 557, page 43); runs thence along the Eason property line South 79 degrees 18 minutes 03 seconds West 75.00 feet to an iron stake. set; thence continuing with the Eason property line South 10 degrees 51 minutes 37 seconds East. 134.47f feet to an iron stake set int the right ofv way of Holts Pond Road (State Road #2531); runs thence along the right of way line of Holts Pond Road South 79 degrees. 18 minutes 03 seconds West 139.36 feet to an existing iron. stake, comer with Robert Alan Starling property (Deed Book. 1158, Page 53); runs thence along the Starling property line North 53 degrees 21 minutes 45: seconds West 185.91 feet to an iron stake set; thence continuing with the Starling property line South 78 degrees 42 minutes 43 seconds West. 21.21 feet to ani iron: stake seti in the property line of Joe Junior Rhodes (Deed Book 1528, page 365); runs thence along the property line of Joe Junior Rhodes North. 11 degrees 20 minutes 37: seconds West: 11.85 feet to an existing iron stake; thence continuing along the property line of Rhodes South 78 degrees 50 minutes. 10: seconds West: 150.40) feet to an existing iron stake; thence continuing along the property line of Rhodes South. 11 degrees 28 minutes 41 seconds East 150.18 feet to an existing iron stake, control comer, int the right of way line of Holts Pond! Road; runs thence along the right ofv way line of Holts Pond Road, South 78 degrees 42 minutes 43 seconds West: 138.10feet to an iron: stake set, new corner oft the Manley Eugene Tart property; runs thence along the new property line of Manley Eugene Tart North 11 degrees. 17 minutes 17seconds West 133.00 feet to an iron stake    set, another new comer of Tart; runs thence along another new property line of7 Tart, South 78 degrees 42 minutes 43 seconds West: 104.97 feet to an iron stake: set, another new comerof Tart; runs thence along another new property line of Tart, South. 23 degrees 591 minutes 17: seconds East 136.34 feet to an iron: stake seti in the right of way line of Holts Pond Road; runs thence along the right of way line of Holts Pond Road, South 78 degrees 42 minutes 43 seconds West 74.66 feet to a concrete monument; thence continuing along said right of way line South 78 degrees 42 minutes 43. seconds West 237.27 feet to an existing iron stake, corner with the property of David Clarence Eason (Deed Book: 1041, page 490) runs thence along the property line of David Clarence Eason North. 11 degrees 00 minutes 28 seconds West. 138.09 feet to an existing iron stake; thence continuing along the property line of David Clarence Eason, South 78 degrees 47 minutes 49: seconds West 89.25 feet to an existing iron stake; comer with the property ofi Wilson and Assoc, of Raleigh (Deed Book. 1385, page 509); runs thence along the property line of Wilson and Assoc, of Raleigh South 78degrees. 31 minutes 08seconds West 61.36f feet toanironstake. set, corner with the property of Jady Eatmon Heirs (Deed Book 598, page. 364); runs thence along the property line of Jady Eatmon Heirs North. 11 degrees 17minutes 17seconds West 61.99feett to ani iron. stake: set; thence continuing with thep property linec of. Jady Eatmon Heirs South 78 degrees 42 minutes 43: seconds West 75.00 feet to an iron: stake set; thence continuing with the property line of Jady Eatmon Heirs South. 11 degrees. 17minutes. 17seconds East 200.00 feet to an existing irons stake, control corner, int ther rightof way line of Holts Pond Road; runs thence along theright of way line ofHolts Pond Road, South 78 degrees 42 minutes. 36: seconds West. 13.35feet to an iron: stake set ini the centerline ofac ditch, corner with the property of Manley Eugene Tart (Deed Book 555, page. 369); runs thence along the centerline ofsaido ditch and along thep property line ofManley Eugene Tart North. 170 degrees 46 minutes. 27seconds West8 826.30 feet to ani irons stake: seti in the centerline of the ditch atangle point, corner with the property of Wachovia Bank of N.C. Trust-Betsy Lottman (Schedule I, 23rd Tract, Land Book 8, Page 540);runs thence along ac ditch and along the property lineo ofWachovia BankofN.C. Trust-Betty Lottman, North. 28 degrees 00 minutes 52: seconds East 918.61 feet to an existing concrete. monument, comer with the Carl R. Gurley property (Deed Book 982, Page 682); runs thence along the Gurley property line, alonga an existing ditch, South 52 degrees 43 minutes 34 seconds East 874.10 feet to an existing iron stake, corner with the property of Thel C. Rains (Deed Book 946, Page 410); runs thence along the property line ofThel C. Rains South5 53 degrees 16 minutes 21 seconds East 548.25feet to the point and place of BEGINNING, containing 34.37acres, more orless, according tod asurvey prepared by L. Dennis Lee, P.A., Registered Land Surveyor, dated May 21, 1997, and captioned "Map for Ray M. Floors," "being Project No.:F FLOOR17A. This being the remainder of the property: shown as Tract No.. 1 on that deed recorded. in Book 555, Page. 369, Johnston County Registry. See also Will of record in Estatel File No. 83E055, Office oft the Clerk ofSuperior Courtoflohnston County, and Willo of Ray M. Floors in Estate LESSANDEXCEPTHI- Beingalloflot2 2, containing 0.4750 acres, more orl less, according toar mapi prepared byL. Dennis Lee, P.A., dated September 28, 2002, entitled "Mapf for Ray M. Floors Estate, "recorded in Plat Book 57, Page 188, Johnston County Registry. (For further reference see Deed Book 2016 Page282) LESS AND EXCEPTI #2 BEGINNING at an iron stake set in the northern right of way of Holts Pond Road (SR 2531), said point of BEGINNING being North 11 degrees 04 minutes 57 seconds West 8.62 feet from an existing iron: stake int the right of way of Holts Pond Road (SR 2531); thence. from said point of BEGINNING and along the line of David C. Eason (Deed Book: 1041, Page 490) North. 11 degrees 04 minutes 57 seconds West 146.71 feet to an existing irons stake in the line of the Ray M. Floors heirs (Deed Book 1617, Page 003); thence with the line of the Floors heirs North 11 degrees 04 minutes 57 seconds West 177.76 feet to an iron stake set; thence North 78 degrees 12 minutes 43 seconds East 239.86 feet to ani iron: stake set; thence South 23 degrees 56 minutes 09 seconds East 114.41 feet to an existing iron stake in the line of the Ray MA Floors heirs (Deed Book 617, Page. 3) South. 23 degrees 56 minutes 09 seconds East 73.11 feet to an existing irons stake in the line of Tinai F.Jackson (Deed Book. 1627, Page 622); thence with. the Jackson line South. 23 degrees 56 minutes 09 seconds East 136.31 feet to ane existing iron stake, control comer, said point being in the northern right of way of Holts Pond Road (SR 2531); thence with the northern right of way of Holts Pond Road South 78 degrees 46 minutes 05.seconds West 74.84 feet to an existing concrete monument; thence continuing with the northern right of way of Holts Pond Road: South 78 degrees 12 minutes 43 seconds West 162.04 feet to an existing iron: stake; thence continuing with the northern right ofv way of Holts Pond! Road South 78 degrees 12 minutes 43  File No. 00E0313. LESS AND EXCEPT THE FOLLOWING PARCELS:    seconds West 75.01) feett to the point and place of BEGINNJNG, and being 2 acres according to a recombination map for Robert Ormond andi wife Renee Ormond dated April4 4, 2001, byL L. Dennis Lee, P.A., Professional Land Surveyor. LESSANDEXCEPT#3- Being allo of that 4.3 acres surveyed by Dennis R. Blackmon, entitled' MopofRayM.Floors Property, MopforthelownofPaineeton-recordedinPlatBook 59, Page 40 being Drawing No. 01-23. (Forfurther LESSANDEXCEPTH4-BEGINNING. atani iron pipesetasanew.comerwithleoM. Tart, in the southern right-ofway line of Third Street extended. in the Town of Princeton, North Carolina, saidironp Ppespoltdomcommen comerwithleo M. Tart, ArthurWhitley and theA Princeton Chope/Churcho/Chnst, North 49degrees16minutes. 42seconds West 128.23 etondSouth40degrees: 43minutes: 18seconds West26.00feet; thence anewl line withleoM Tart, South 40 degrees 43 minutes 18 seconds West 132.10 feet to an iron pipe seti in J. R. Benton'seastern! poperylnctuemcwinae Benton's! linel Northo7degrees: 13minutes47: seconds West56.43feet: toaniron pipesetinJ.R. Bentonsmorneostcomer, thencean newline withleoM.TartNorth28degrees. 22minutes: 24 seconds Westalong anoewirefemea29/et, thencecontinuinganewinewthsaldleoM.Tartalong: saidv wirefence! Northz 26degrees 09minute:35secondsi West 75.83jeettoaniron) pipesetint the: southern. right-of-way! lineofa proposed 60j foot right-oj-way. street; thence continuing ar new line withs said Leo M. Tart along saids soutnemrgn-owoyine. ofproposedstreetnorth82degreesos minutes25seconds: East46.43feetto onironpipesetinthesouthesouthemrgntofwoylneoflhiSuretenennded,thenealong saidright-of- way line South 49 degrees. 16 minutes 42 seconds East. 158.73 feet to the point of BEGINMING,contoining  (Forf furthern reference see Deed Book. 2064 Page 496 and Deed Book. 2074 Page 28)  reference see Deed Book 2171 Page 604)  0.32acres, according toasurvey made by Dennis R. Blackmon, R.L.S. onJuly2,1979.  Section 3. Notice of the public hearing shall be published in the Johnstonian News, a newspaper having general circulation in the Town of Princeton, at least ten (10) days prior to the date oft the  public hearing.  Stacy G. Johnson, Mayor  Attest:  April Williamson, Town Clerk    1  Town of  RINCETON  Est 1873  WATER AND SEWER POLICY  Town of Princeton, North Carolina  AdoptedJuly 2023 Updated: September 2024    TABLE OF CONTENTS  Prepared For:  Town of Princeton, North Carolina Board of Commissioners Stacy G. Johnson, Mayor Michael D. Rose, Mayor Pro Tempore Michael Holmes Broderick K. Robinson Walter A. Martin Town Staff  Michael King, Town. Administrator April Williamson, Town Clerk Emily Caughron, Asst. Town Clerk Brad Thompson, Planning & Zoning  Updates to Document: DATE July 2023 Dec 6, 2004 July 1, 2005 April 2, 2007 Sept 24, 2018 Sept 11, 2023 August 2024  REASON  UPDATED BY  Adoption Amended Amended Amended Amended Amended  Reformatting text and structure of document and Section V. Modified language in Section 401 regarding deposits and Section 301 Sewer Tap Fee.  Brad Thompson  September 2024 Amended to add Purpose, Background, Additional Definitions, Brad Thompson    TABLE OF CONTENTS  SECTIONI 101 Purpose 102 Background 103 Definitions  WATER & SEWER POLICY  SECTIONII WATER SERVICE 201 Water Tap Fee 202 Capacity Charge 203 Minimum Monthly Charge 204 Commodity Charge  SECTION III SEWER: SERVICE 301 SewerT Tap Fee 302 Capacity Charge 303 Minimum Monthly Charge 304 Commodity Charge  SECTIONIV UTILITY BILLING PRACTICES  401 Deposits  0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0  401.1 Residential Property Owners 401.2 Commercial Property Owners 401.3 Other Residential Customers 401.4 Other Commercial Customers 401.5 Notarized Guarantee of Customer Utility Bill 401.6 Refunding Deposits 401.7 Updating Deposits 402 Administrative Fee 403 Billing Period 404 Due Date 405 Late Fee 406 Meter Tampering Fee 407 Reconnection Fee 408 Returned Checks/Draft 409 Transfer Fee 410 Water Leaks 411 Swimming Pools 412 Bulk Water 413 Cleaning of Rental Properties 414 Prolonged Absences    SECTIONV EXTENSION OF SERVICES (Added/NewS Section)  501 Extension of Services 501.1 Application 501.2 Requirements 501.3 Type of Service 501.4 Costs 501.6 Exemption  0 0  501.5 Warranty and/or Guarantee of Work    SECTION!: DEFINITIONS  SECTIONI 101 Purpose 102 Background 103 Definitions  WATER & SEWERI POLICY  0 0    101 PURPOSE (Added this Section)  The Town of Princeton Board of Commissioners find and declare that continued installation, at a rapidly and constantly accelerating rate, of septic tank systems and other types of wastewater systems in at faulty or improper manner and in areas where unsuitable soil and population density adversely affect the efficiency and functioning oft these systems, has a detrimental effect on the public health and environment through contamination of land, groundwater and surface waters. Recognizing, however, that wastewater can be rendered ecologically safe and the public health protected if methods of wastewater collection, treatment and disposal are properly regulated and recognizing that wastewater collection, treatment and disposal will continue to be necessary to meet ther needs of an expanding population, the Town of Princeton Board of Commissioners intends to ensure the regulation of wastewater collection, treatment and disposal systems so that these systems may continue to be used, where appropriate, without jeopardizing the public health.  102 BACKGROUND (Added this Section)  Water and sewer: services are intended and necessary for urban development. These services range from public safety to parks and recreation and library facilities. To provide and extend these services, the Town of Princeton needs to be able to expand its tax base. This process must occuri in a routine fashion to allow for proper planning and implementation. And, extensions of public utilities should be provided in a rational manner to ensure efficient and effective delivery of the Town's services. Itisthe Town's S primary intent to extend water and sewer services only to those areas that cant be  immediately annexed. (Does this commentneed removing?)  103 DEFINITIONS  For the purpose oft this policy certain words or terms used herein shall be defined as follows: Administrative Fee. A one-time charge assessed at the time a person requests water and/or Applicant. (Added/New Term/Definition) Any person(s), firm, association, partnership, corporation, or other entity requesting water and or/sewer service from the system whose request requires an extension of said: system in accordance with this policy; all authorized agents oft the Applicant, including but not limited to persons or entities that the Applicant may engage to Capacity Charge. Aone-time fee due withi the tap feei intended to recover: a portion of the capital of providing waterand: sewer system capacity and installing water and sewer mains. Anticipated Commodity Charge. A fixed rate for a 1,000-gallon volume of water provided and/or wastewater Town of Princeton (In Town) Customer. The person(s) that resides within the Town of Princeton cooperate town limits and legally or equitably are responsible fort the payment of charges for water, sewer & trash services received. Town of Princeton customers MUST reside on property that is withini the Town of Princeton cooperate town limits in order to receive town services. Anyone who lives outside the Town of Princeton cooperate limits but, wishes to have town  sewer: service.  assist int the design, construction, and/or installation of ane extension.  average usage shall be the criterion for determining capacity charges. received. The volume is based on water meter readings.    services MUST annexi into the Town of Princeton cooperate limits. There are no exemptions Deposit. A one-time payment made at thei time a utility service account is set up. Fee, or Fee Schedule. (Added/New Term/Definition) The list of all rates and fees adopted each year by the Town's Board of Commissioners with the Town's annual budget. Unlike the tax levy, thesei fees may be amended at any formal meeting oft the Town's Board of Commissioners Late Fee. Ai fixed amount assessed ini the event service is scheduledi for disconnection due to non- Main. (Added/New Term/Definition) The water or sewer pipe usually laid in or adjacent toa street running parallel tot the property line within a public right of way or utility easement which Meter Tampering Fee. At fixed charge assessed ini thee event that someone other than a Town of Princeton turns on a water meter representative when there has been no service established or Ordinance. (Added/New Term/Definition) Al legislative enactment of the Town of Princeton. Reconnection Fee. Af fixed amount assessed in the event service is scheduled for disconnection Tap. That part ofav water or sewer service line which extends from the main to the property line, including all appurtenances, to make the service complete and ready to use. Tap Fee. Aone-time charge assessed for thei installation of water or sewer service line and Town. (Added/New Term/Definition) The Town of Princeton, North Carolina. A political subdivision located in. Johnston County withini the State of North Carolina Transfer Fee. Af fixed charge assessed when utility service is transferred from one location served byt the Town of Princetoni to another location served byt the Town of Princeton. Split Water Tap. A water tap split intot two separate X4" inch meter bases to allow fort the use of water fori irrigation, billed at thei irrigation rate, without a sewer charge; orsplitting the tapand adding a separate meter for multifamily home purposes. Ppdlraeysutw Customers shallmake known the size of taps needed. lAddea/Newlonguage)  and/or hardship cases allowed.  throughout thet fiscal year. Stormwater Fees require a public hearing.  payment.  distributes water or collects sewage.  when service has been interrupted due to non-payment.  due to non-payment.  appurtenances.    SECTION Il: WATER SERVICE  SECTIONI!: WATER: SERVICE 205 Tap Fee 206 Capacity Charge 207 Minimum Monthly Charge 208 Commodity Charge  0  6    SECTION I: WATER SERVICE  201 WATERTAPFEE  This feei is intended to recover the cost of labor and materials for making at tap into the utility system of the Town of Princeton as wella as to offset a portion of system administrative costs. The tap fee shall apply to both water and sewer taps separately and must be paid in advance. Additional charges fore extraordinary work necessary to make a tap, such as boring, jacking, installation of casing or  special shoring requirements may be required in excess of the tapi fee.  Table 201.A Meter Size %4" 1" or Greater Split Tap (NEWLANGUAGE)  WATER TAP (NEW TABLE) $2,500.00  (These fees include the meter(s) and installation) $2,500.00 -OR- Actual Cost(s) plus 10%, whichever is greater $2,500.00 -OR- Actual Cost(s) plus 10%, whichever is greater  Special rate consideration for developer-instaled taps: A flat fee of $75 on all water taps shall apply to the development of two or more lots, or two or more primary residential, commercial or industrial units, where the developer or owner extends the town water and/or sewer mains and completes all tap installation work. The installation of water meters shall be done by the town and shall incur additional fees per meter (See water meter table (Table 201.B) below). The flat fee discount is not applicable in cases when the town mains are not extended, and typical tap fees shall be assessed. Developer-installed taps must have the approval of Princeton's Public Works Superintendent, or  designee, before work is covered.  Table 201.B  WATER METER COSTS (NEW TABLE)  Meter Fee %" 1 1%" 2"  Residential $400.00 $500.00 $1,000.00 $1,400.00  Commercial $400.00 $500.00 $1,000.00 $1,400.00  OldTable Meter Size 34" 1"or Greater Split Tap  WATER (OLD TABLEINFO) $750.00 $400.00  $750.00- -OR- Actual Cost(s) plus 10%, whichever is greater  (CURRENT/OLDI LANGUAGE)  Athirty percent (30%) discount on tapi fees shall apply to the development of two or more lots, or two or more primary residential, commercial ori industrial units, where the developer or owner extends the town water and/or sewer mains and completes all tap installation work, except for the installation of meters which shall be done by the town. The discount is not applicable in cases when the town  mains are not extended. 202 CAPACITY CHARGE    SECTION I: WATER SERVICE  The capacity charge is applicable to each new connection to a water main, regardless of who may have paid for thei installation of the water maini to which the connection is to be made. Charges shall be paid at the time of connection, in advance, and are calculated as follows inTable 202.A. See the  Fee Schedule for Water Capacity Rate.  Table 202.A  (NEW_TABLE)  This table reflects a new GPD rate set by the town. However, State dictates the GPD (75)  WATER CAPACITY Residential: Single Family Two-family -OR- Multi-Family Commercial:  GALLONS PERI DAY (GPD) 250 75, per bedroom  AMOUNT  250xWater Capacity Rate per GPD 75x# # of bedrooms x' Water Capacity Rate  per GPD  Minimum allowable design (Must use table from 15A NCACO2T daily flow as found ini the 15A .0114(c)) (or Estimate) x Water Capacity Estimated average daily use Estimate x Water Capacity Rate per GPD  NCACO2T.01140C) as determined by Town Personnel  Rate per GPD  Industrial:  (Most likely should mimic commercial table for business USe,15ANCACO2T. .0114(c))  (OLD TABLE)  WATER CAPACITY***** Residential: Single Family Two-family or Multi-Family Commercial Industrial  GPD 400 greater  AMOUNT  400x Water Capacity Rate per GPD or 120x# of bedrooms x Water Capacity Rate per GPD 320 x Water Capacity Rate per GPD or Estimate x Water Capacity Rate per GPD Estimate x Water Capacity Rate per GPD  240 or 120 per bedroom, whichever is 240x Water Capacity Rate per GPD  Minimum allowable design daily flow as found in the 15A NCACO2T. .0114(c) Estimated average daily use as determined by Town Personnel  203 MINIMUM MONTHLY CHARGE  A minimum monthly charge as set forth by the current Water and Sewer Rate Schedule will be billed fore each meter to all customers who have access to water service provided by the Town of Princeton. The minimum charge will be billed for prolong absences unless service is disconnected through the  Town.  204 COMMODITY CHARGE  In addition to the minimum monthly water charge, the Town of Princeton will bill each Customer based on the total number of gallons consumed as determined by monthly water meter readings as    SECTION I: WATER SERVICE  set forth by the current' Water & Sewer Rate! Schedule.  :    SECTION HI: SEWER SERVICE  SECTION III: SEWER: SERVICE 301 SewerTap Fee 302 Capacity Charge 303 Minimum Monthly Charge 304 Commodity Charge  U    301 SEWERTAPFEE  This feei is intended to recover the cost of labor and materials for making a tapi intot the utility system oft the Town of Princeton as well as to offset a portion of system administrative costs. Thet tapi fee shall apply to both water and seweri taps separately and must be paid in advance. Additional charges for extraordinary work necessary to make at tap, such as boring, jacking, installation of casing or special shoring requirements may be required in excess oft the tapi fee. See Table. 301.A  Table 301.A Tap Size/Depth 4" (Less than 4' deep & service on $2,500 Flat Fee same side ofr road, less than. 30' run) 4" or Greater -OR- Deeper than 4' -OR- Length ofr run greaterthan 301  SEWER TAP (NEW TABLE)  $5,000 (Deposit Required) Deposit Amount goes toward Actual Cost + 5% (Difference to be assessed when service  fees are paid)  -OR- Table 301.A Tap Size 4" 4"  SEWER TAP (NEWTABLE)  Short Run (Tap located on Long Run (Tapl located on opposite side of same side of property in road/street, requiring special connections, boring of $2,500 (Less than 4' deep) $2,500 (Deposit Required) Deposit Amount goes $4,000.00 (4' to 6' deep) $4,000 (Deposit Required) Deposit Amount goes $8,000.00 (6' to 8' deep) toward Actual Costs +10% (Difference to be assessed $3,000 (Deposit Required) Deposit Amount goes toward Actual Costs +10% $7,500 (Deposit Required) Deposit Amount goes toward Actual Costs +10%  need ofat tap)  mains, and/or road cutting, greater than 30 runs) toward Actual Costs +10% (Difference to be assessed  when service fees are paid)  $12,000.00 (8' or greater) when service fees are paid) (Difference to be assessed when service fees are paid) (Difference to be assessed when service fees are paid)  6" Above 6"  NEWLANGUAGE)  Special rate consideration for developer-installed taps: Aj flat fee of $75 on all sewer taps shall applyto the development of two or more lots, or two or more primary residential, commercial or industrial units, where the developer or owner extends the town water and/or sewer mains and completes all tap installation work. The flat fee discount is not applicable in cases when the town mains are not extended, and typical tap fees shall be assessed. Developer-instolled taps must have the approvalc of Inspection Fee: Any news sewer service being added to the Town's mains shall be assessed a $150 inspection fee. This includes a property owner switching from a septic system to the Town's sewer system, andi includes the replacement of a property owner's sewer line and then being added to the Town's sewer: system. This does notapply to developerinstalled taps as referenced above.  Princeton's Public Works Superintendent, or designee, before work is covered.    SECTION Ill: SEWER SERVICE  SEWER (OLD TABLE INFO) $750.00  Tap Size 4" 6"or Greater CURRENT/OLD LANGUAGE)  $750.00 -OR- Actual Cost(s) plus 10%, whichever is greater  A thirty percent (30%) discount on tapi fees shall apply to the development of two or more lots, or two or more primary residential, commercial or industrial units, where the developer or owner extends the town water and/or sewer mains and completes allt tap installation work, except for the installation of meters which shall be done by the town. The discount is not applicable in cases when thet town  mains are not extended. 302 CAPACITY CHARGE  The capacity charge is applicable to each new connection to a sewer main, regardless of who may have paid for the installation oft the sewer main to which the connection is to be made. Charges shall be paid at the time of connection, in advance, and are calculated as follows in Table 302.A. Seet the  Fee Schedule for Water Capacity Rate.  Table 302.A  (NEW TABLE)  This table reflects a new GPD rate set by the town. However, State dictates the GPD (75)  SEWER CAPACITY Residential: Single Family Two-family -OR- Multi-Family Commercial  Gallons Per Day (GPD) 250 75 per bedroom  AMOUNT  250 x Water Capacity Rate per GPD 75x# of bedrooms x Water Capacity Rate  per GPD  Minimum allowable design (Must use table from 15A NCACO2T daily flow as found in the 15A .0114(c)) (or Estimate) x' Water Capacity Estimated average daily use Estimate x Water Capacity Rate per GPD  NCACO2T. .0114(c) as determined by Town Personnel  Rate per GPD  Industrial  (Most likely should mimic commercial table for business use, 15A NCACO2T.01140C)  OLD TABLE  SEWER CAPACITY***** GPD  AMOUNT  Residential: Single Family Two-family or Multi-Family  400  400x Water Capacity Rate per 240x Water Capacity Rate per GPD or 120x# of bedrooms X Water Capacity Rate per GPD  GPD  240 or 120 per bedroom, whichever is greater    SECTION II: SEWER SERVICE  Commercial  Minimum allowable design daily 320xWater Capacity Rate per flow as found ini the 15A NCACO2T GPD or Estimate x Water Capacity  .0114(c)  Rate per GPD  Industrial  Estimated average daily use as determined by" Town Personnel  Estimate x Water Capacity Rate  per GPD  303 MINIMUM MONTHLY CHARGE  A minimum monthly charge as set forth by the current Water and Sewer Rate Schedule will be billed to all customers who have access to sewer service provided by the Town of Princeton and will be  billed even if no wateri is consumed, and ONLYifar meter is installed.  304 COMMODITY CHARGE  Ina addition tot the minimum monthly sewer charge, the Town of Princeton will bill each customer based ont the total number of gallons consumed as determined by monthly water meter readings as set forth by the current Water & Sewer Rate schedule. All charges for sewer service are based on  water consumption.    SECTION V: EXTENSION OF SERVICES  SECTIONIV: UTILITY BILLING PRACTICES  401 Deposits  0 0  401.1 Residential Property Owners 401.2 Commercial Property Owners 401.3 Other Residential Customers 401.4 Other Commercial Customers 401.5 Notarized Guarantee of Customer Utility Bill 401.6 Refunding Deposits 401.7 Updating Deposits 402 Administrative Fee. 403 Billing Period 404 Due Date 405 Late Fee 406 Meter Tampering Fee 407 Reconnection Fee 408 Returned Checks/Draft 409 Transfer Fee 410 Water Leaks 411 Swimming Pools 412 Bulk Water 413 Cleaning of Rental Properties 414 Prolonged Absences  0 0  0 0 0    SECTION V: EXTENSION OF SERVICES  401 DEPOSIT  401.1 Residential Property Owners  A residential property owner may post a cash deposit as determined by the Town of Princeton Fee Schedule or provide al letter of credit from another utility showing no more than one late payment in the previous twelve months on their prime residence. Persons requesting utility services will be required to complete an application in person at the Town Hall between the hours of8:00a.m. and 5:00 p.m. Monday through Friday. No service will be connected untilall proper application procedures have been completed and payment has been made in full. Payment for new: services must be made by cash, certified check, money orders or debit/credit cards. No personal checks will be accepted for new deposits. (Added New Language) Aresidentia-properyownereguirestepestaeashdepositmayrequestandrecewea eludolhe-depstalerereusdseeewAemae AaR-wice.-CUFFent-resaenta-preperyeusemePER4EPPAAS-AyrequetaA6 sehea-elmdfheyhaenstheahsemselamonehaepewreMousweMemeAtN.  (REMOVE THISLanguagel 401.2 Commercial Property Owners  A commercial property owner may post a cash deposit as determined by the Town of Princeton Fee Schedule or provide al letter of credit from another utility showing no more than one late payment ini the previous twelve months on their prime residence. Persons establishing accounts for commercial utility services shall be required to complete an application, provide a lease or proof of ownership of the property, as well as a contact person who will be responsible for payment of the account. The contact person will be required to provide one form of ID as listed above and a home address. Commercial customers requesting utility services will be required to complete an application in person at the Town Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. No service will be connected until all proper application procedures have been completed and payment has been madein full. Payment for new services must be made by cash, certified check, money orders or debit/credit cards. No personal checks will be accepted for new deposits. (AddedA New Acommerea-propeRyowReFeRRepestseBSAdepesHSFreuestand-recewes refundefthe-depostaReromeyearaiseMgeReEANSERCore han-onee-CuFrententcommerea-propeycusiemersw#RRSAdePasHSRA5-ay-requestand Fecelvearefund-FEheY-haVe-ROEetnan-eneeA:prevews-welve-mOntS.  Language)  REMOVETHIS Language) 401.3 Other Residential Customers  Customers, lessees, and/orrenters who are not the owners of their residential property will ber required to post a cash deposit base on the Town of Princeton Fee Schedule after it has been determined if they are considered al high or low risk. A customer is determined to be high risk ifthey cannot provide al letter of credit from another utility showing no more than one late payment int the previous twelve months. Customers must provide a copy of their lease agreement and will be limited to one service location at any given time. The renter utility account will be established. in the name specified in the lease agreement. In the event that any renter named in the lease has an outstanding bill with the Town, that bill must be paid in full    SECTION V: EXTENSION OF SERVICES  before service is provided for any new services. Persons requesting utility services will be required to complete an application in person at the Town Hall between the hours of8 8:00a.m. and 5:00 p.m. Monday through Friday. No service will be connected until all proper application procedures have been completed and payment has been made inj full. Payment for new services must be made by cash, certified check, money orders or debit/creditcards. No  personal checks will be accepted for new deposits.  (Added New Language) 401.4 Other Commercial Customers  Customers, lessees, and/orrenters who are not the owners of their commercial property will be required to post a cash deposit base on the Town of Princeton Fee Schedule after it has been determined ift they are considered al high or low risk. A customer is determined to be highr risk ift they cannot provide al letter of credit from another utilityshowing no more than one late payment in the previous twelve months. Persons establishing accounts for commercial utility services shall ber required to complete an application, provide a leaseor proof of ownership of the property, as well as a contact person who will be responsible. for payment oft the account. The contact person will be required to provide one form of ID as listed above and a home address. Commercial customers requesting utility services will be required to complete an application in person at the Town Hall between the hours of 8:00a.m. and 5:00 p.m. Monday through Friday. No service will be connected until all proper application procedures have been completed and payment has been made in full. Payment for new services must be made by cash, certified check, money orders or debit/credit cards. No personal checks will be accepted for new deposits. (Added New Language)  401.5 Notarized Guarantee of Customer Utility Bill  An established customer of the Town of Princeton may execute al Notarized Guarantee of Customer Utility Bill in lieu of a cash deposit required for new service. The guarantor must have been a property owner and customer oft the Town of Princeton for at least two years and have been late no more than two times in the previous twenty-four months.  401.6 Refunding Deposits Ada.NeNSectowlemouere  Upon account closing, the deposit will be applied toward the customer's utility account. Remaining funds will be used against any amounts on any accounts the customer. may have with the Town.. A refund check for any remaining balance will be mailed to the customer's forwarding address, if provided when disconnection is requested. The Town bills for utility consumption used prior to the actual billing date, SO customers disconnecting service will usually have at least one bill for af full month's services and af Imalbitfereparielmontns  service.  401.7 Updating Deposits (Added NEWSecton/longuoge  Any customer without the minimum deposit on file, whose service has been involuntarily terminated, either for nonpayment, returned check, meter tampering, or any other such reason shall be required to pay the full deposit or update the existing deposit to the minimum requirement as specified above prior to reconnecting services. Deposits will not be refunded    SECTION V: EXTENSION OF SERVICES  aftertermination ofs services until allf final bills are paid.  402 ADMINISTRATIVE FEE  At thet time a customer establishes service by paying a deposit, an administrative fee will be assessed  as setf forthi in the Town of Princeton Fee Schedule.  403 BILLING PERIOD  The Town of Princeton utility billing period runs from the 20th oft the month through the 20th of the following month. Water meters will ber read as close to the 20th as possible with the intent of keeping the number of days in the billing period between 28 and 35. Utility bills willl be dated for the 1*oft the  month and mailed on or before the last working day oft the month.  404 DUED DATE  All utility bill payments are due upon receipt.  405 LATE FEE  Ifautility bill payment is not received by 5:00 p.m. on the 15th day of the month, the account is considered delinquent andy will bes subject to a late fee as set forth on the Town of Princeton Fee Schedule. Ift the 15th falls on a weekend or holiday, the next business day willl be the last day to pay by Suggest thel Late Feei is set at 10% or 15% instead of at flat fee of $10... will accrue a 10% (-OR- 15%) penalty on the account balance, with no minimum or maximum. Ift the due date falls on a weekend or  5:00 p.m. without incurring a late fee.  holiday, the next business day will be considered the due date.  406 METER TAMPERING FEE  No one other than a representative of the Town of Princeton is authorized to turn on a water meter when new: service is established or when service has been disconnected due to nonpayment. Ifan unauthorized person turns on a water meter, the customer account will be charged a meter-  tampering fee as set forth ont the Town of Princeton Fee Schedule.  407 DELINQUENT ACCOUNTS  Utility accounts that remain delinquent after 5:00 pm on the last day of the month are subject to an additional latei fee, as set forth on the Town of Princeton Fee Schedule, and disconnection. Ift the last day of the month falls on a weekend or holiday, the next business day at 5:00 p.m. willl be the deadline to payt to avoid an additional latei fee and disconnections. Ift the scheduled disconnection date falls on a Friday, weekend or holiday, reconnections will be scheduled for the next business day. Once disconnections are scheduled, the entire amount delinquent, including the late fees, must be paid before service can be resumed. This applies even ifs service has not been physically disconnected at    SECTION V: EXTENSION OF SERVICES  the time of payment.  Consider adding this language: fservice has not been restored within 30 days following disconnection, the account will be permanently closed and all deposits on file will be applied to the account. In order to have services restored, a new application must be completed, along with a new lease, all balances  paid, and a deposit paid before connecting services.  408 RETURNED CHECKS/DRAFTS  Ifa check or draft utility payment is returned for non-sufficient funds, the Town Hall will notifyt the customer named ont the utility account and givet them until the next business dayt to pay the check or draft with cash or money order as well as the Returned Check/Draft Fee as set forth ont the Town of Princeton Fee Schedule. Ifpayment is not received byt the next business day, service will be disconnected and a reconnect fee will be due along with the amount listed above before service will be restored. Ifa utility account has ar minimum of3 return checks written for payment of the utility account, within a year fromi the date of thei first returned check, then the utility account will go toa cash basis only account. When the utility account has been paid in at timely manner and has not hada a late payment within a year, we will accept checks again upon the customer's request.  409 TRANSFER FEE  When an established customer moves from one location served by the Town of Princeton to another location served byt the Town of Princeton, at transfer fee will be assessed as set forth in the Town of  Princeton Fee Schedule and will be included on the customer's next utility bill.  410 WATER LEAKS**  Ifay water leak does not go into the sewer system, the customer's sewer charge will be based on the previous three-month's: average usage at the current rate per 1,000 gallons of usage and the water  charge willl be computed as follows:  Water: = Minimum Charge + (Previous 3-month average) (C CURRENT RATE /1,000 gallons) + (Actual Usage-Previous 3-month average) (CURRENT COUNTY BULK RATE /1,000 gallons) Ifav water leak does go into the sewer system, the customer's water and sewer charge willl be  computed as follows:  Water: = Minimum Charge + (Previous 3-month average) (CURRENT RATE /1,000 gallons) + (Actual Usage-Previous 3-month average) (CURRENT COUNTY BULK RATE /1,000 gallons) Sewer= (Previous 3-month average/CURRENT RATE /1,000 gallons) + (Actual Usage- Proof ofr repair and location of leak must be verified by a plumber or Town representative. Only one month's water and sewer charges will be adjusted for al leak, on an annual basis.  Previous 3-month average) ($4.00/1,000 gallons).    SECTION V: EXTENSION OF SERVICES  411 SWIMMING POOLS  The Town of Princeton will adjust the sewer charge only ofa customer wishing to fill an above ground or in ground pool when the Town Halli is notified at least 24 hours in advance and the amount of  water used toi fill the pool is at least 5,000g gallons.  412 BULK WATER  The Town of Princeton will sell bulk water under the following conditions:  The bulk water customer agrees to pay a metering fee as set forth on the Town of Princeton  Fee Schedule.  413 CLEANING OF RENTAL PROPERTIES  Ar rental property owner may have water service at a vacant rental property upon request. There will be no deposit required but a regular utility bill of water, sewer and garbage will be charged. Upon the completion of cleaning, the property owner will be responsible for calling the Town to have the water  disconnected. Failure in notifying the Town will result in a continual utility bill.  414 PROLONGED ABSENCES  Any customer who expects to be absent from the Town of Princeton for a prolonged period of time (30 days or more) may make arrangements with the Town Hall to either (1) put their utility account on hold ift the water is to be turned off, or (2) pay a reduced minimum charge of water only if the water usage is less than 200 gallons per month. However, if the usage greater than 200 gallons per month then water, sewer and garbage will be applied as set forth by the Town of Princeton Water &  Sewer Fee Schedule. See the Fee Schedule for current rates.    SECTIONV: EXTENSION OF SERVICES  SECTIONV EXTENSION OF SERVICES (Added/New: Section)  501 Extension of Services 501.1 Application 501.2 Requirements 501.3 Type of Service 501.4 Costs 501.6 Exemption  501.5 Warranty and/or Guarantee of Work    501 EXTENSION OF SERVICES (Added this Section)  501.1 Application  Applicants may request a utilities extension to serve properties outside of locations where lines are not available and require extending a public utility main that can serve multiple properties. Application shall be made in writing to the Planning Board and Board of Commissioners. All requests will be reviewed by the Planning Board and the Board of Commissioners. The Town of Princeton will not bear any cost other than what is stated in this When applicants request major extensions or significant capacity dedication, a determination shall be made by the Planning Board, in conjunction with the Public Works Department, prior to approval to verify overall capacity is available to adequately serve the extension; however, capacity is not guaranteed or set aside for development prior to the development plan  policy.  approval. 501.2 Requirements  Applicants shall provide justification, in writing, for the request along with a preliminarysite plan, design ands scope of work must also be presented. The developer, property owner, builder, contractor, and/or applicant shall assume all cost related to water and sewer line Ifservice to an entire area or neighborhood is desired, the applicant shall be responsible for contacting property owners and interested parties to determine interest in participating in the extension with the understanding it will eventually result in annexation intot the Town Of All construction of water and sewer facilities shall be performed by utility contractors properly registered and licensed to do business in the State of North Carolina. These contractors shall also be approved and deemed satisfactory by the Town, and/or its representative as assigned by Johnston County Inspections, based on objective criteria. All work is subject to inspection and approval byt the Town and/or Johnston County Inspections. The Applicant shall be required to reconstruct or replace any work that fails to meet the Town's and/or Johnston County's standards. Construction observation by the Town does not  extensions.  Princeton for those requesting service.  in and of itself imply supervision or acceptance of the work.  501.3 Type of Service  The Town shall only consider gravity sewer extensions to the system. Pump stations shall only be allowed on extensions to the system where, in the sole opinion oft the Town and/or County, gravity service is not achievable or is determined to be financially infeasible. The rationale that informs this policy is that pump stations may cause disproportionate operation and maintenance expense to provide service to a limited customer base and that failure of Low pressure sewers, vacuum sewers, inverted siphons, or any other specialized modes of conveyance or alternative systems shall not be allowed unless approved in writing by the  pump stations poses significant environmental risks.  Town.    501.4 Costs  Ift the applicant installs all infrastructure associated with the extension, no tapa and capacity fee willl be assessed for the extension. However, the Town shall charge at flat feet for each connection. The applicant shall be responsiblet for paying all oft the applicable fees and Ift the Town of Princeton is the applicant and publicly funds the utility extension, tap and capacity fees will be assessed for properties along the extension in accordance with this policy  following all processes in place at thet time-of-service request.  and applicable Town of Princeton ordinances.  501.5 Warrantyand/or Guarantee of Work  Upon completion ofp project close-out requirements andi final acceptance byt the City ofall facilities constructed under this policy, such facilities shall become the property of the City and the City shall be responsible for their perpetual operation and maintenance. The Applicant shall convey such property byi instruments in form and content satisfactory to the The Applicant shall warrant and guarantee toi the Town of Princeton the entire extension and each part thereof against defective materials and workmanship for 12 months from the date off final acceptance and approval by the Town including, without limitation, suchi incidental and consequential damages that may arise from such claims. The Applicant and/or his/her agent(s) shall correct or have corrected any defects resulting from substandard materials or workmanship. Ift the Applicant or his/her agent(s) neglect to correct such defects, the Town of Princeton shall retain the right to remove and/or disconnect any connections that may have been made tot thes system, or the City may elect to make the necessary repairs and improvements and institute al lien on1 the Applicant's property, both real and personal. The Applicant shall guarantee to indemnify and hold harmless the City from all claims for injury to person or property arising out of or resultingi in any way from such defective materials and  City.  workmanship. 501.6 Exemption  Nothing int this section shall be interpreted to preclude the City from extending the system at  its own initiative.    TRC September 5, 2024 Mr. Michael King Town Administrator Town of Princeton PO Box 67 Princeton, North Carolina 27569  114 Edinburgh S. Drive, Ste. 200 T919.B27.0864  12  Cary, NC 27511  TRCcompanies.com  RE: Proposal for Princeton Capital Improvement Plan  TRC Proposal No. TBD  Dear Mr. King:  On behalf of TRC Companies, Inc (TRC), thank you for allowing us to present our proposal to the Town of Princeton (Town) for providing professional engineering services for the development of a Capital  Improvement Plan (CIP). I.  PROJECT DESCRIPTION  TRC, formerly Draper Aden Associates, has decades of knowledge and experience from working with the Town on various utility, facility, and drainage projects. We will use this knowledge, and our understanding of the Town's operations and resources, to collaborate with the Mayor, Board of Commissioners, and staff to develop a multi-year plan for major capital expenditures to assist with allocation of the Town's financial resources in support of identified needs as well as short and long-term  goals.  II. SCOPE OF SERVICES  TRC proposes to provide the following scope of services:  1. Meeting with the Town Administrator and department heads to kick off CIP preparation, 2. Reviewofformstromdepartmentsanisandmetingswitnepartmentsandadministrator 3. PreparationofadrartciPlorrevtewbytnelownAdministrator; the document willinclude:  including a proposed calendar and forms tailored to Town needs a. Anarrative description of the project and need Costs escalated to the year fundingi is recommended  Operating cost impacts d. Funding sources  4. Changes to produce ai final CIP for recommendation to the Board 5. Present ther recommended CIPtothe! board, including developingaPowerPoint presentation summarizing the recommended document  II. SCHEDULE  TRC is prepared to begin work upon approval of our proposal. Based on a Notice to Proceed (NTP) no later than September 30, 2024, our team will complete the tasks outlined above within six months with a tentative plan to provide a draft copy to the Town Administrator for review and comment in February 2025 and presentation of ai final CIP for recommendation to the Town Board on March 3, 2025, The approved, finalized document will be delivered by  March 31, 2025.    Mr. Michael King, Administrator September 5, 2024 Page 3of3  AUTHORIZATION TO PROCEED Proposal for Engineering Services Town of Princeton Princeton Capital Improvement Plan  TRC Proposal No.  IWe agree and accept TRC Engineers' proposal to provide the above-described services. We understand the Scope of Services as provided herein and agree to the fees estimated for these services. We further acknowledge that TRC Engineers will provide a proposal for any change in the Scope of Services described herein and that a signed agreement to provide those additional services  will be executed prior to any work being performed.  Printed Name Signature  Title Date  TRC    CENTRAL EI PINES REGIONAL COUNCIL  4307 Emperor Blvd., Suite 110, Durham NC 27701 centralpinesnc.goy  Modified Proposal for Assistance with the Capital improvements Program  for the Town of Princeton  Proposal by Central Pines Regional Council  About Us  Central Pines Regional Council, formally Triangle. J Council of Governments, is a resource and support hub for local governments, community members, and partners across Chatham, Durham, Johnston, Lee, Moore, Orange, and' Wake counties. Our work is rooted in the belief that our region thrives when we come together witha common vision and plan for the future. We advance this goal through the support of regional policy, On any given day, CPRC works with our partners to provide support in the following areas:  collaboration, and technical assistance.  Aging & Human Services Community. & Economic Development Environment & Resilience Housing Member Support & Strategy Mobility & Transportation  Scope of Work Central Pines' Responsibilities  1. Presentation to the Town Board of Commissioners on Capital Planning, combined with a prioritization 2. Meeting with the Town Administrator and department heads to kick off CIP preparation, includinga proposed calendar and forms tailored to Town needs (one week after presentation to the Board) 3. Review of forms from departments and meetings with departments and administrator (four weeksafter 4. Preparation of a draft CIP for review by the Town Administrator (six weeks after department meetings);  discussion (August or September board meeting).  kick-off meeting discussed in step 2) the document will include:  a. Anarrative description of the project and need D. Costs escalated to the year funding is recommended  Operating cost impacts d. Funding sources approval)  5. Changes to produce a final CIP for recommendation to the Board (one week after Town Administrator 6. Assistance in presenting the recommended CIP to the board, including developing al PowerPoint presentation summarizing the recommended document (December board meeting)    Acceptance  The Council's staff will begin work as soon as we are notified ofy your acceptance. This confirms your intention to accept the scope of work as indicated in the proposal presented by the Council and otherwise meet the responsibilities outlined, and you are confirming the encumbrance of funds sufficient to pay the fees for services  rendered.  Questions and acceptance of proposal can be sent to:  Lee Worsley Executive Director woleyecenrapmencgor  Ifthe Town of Princeton would like to proceed with this proposal, please accept the proposal by signing IN WITNESS WHEREOF, the parties hereto cause this agreement to be executed ini their respective names.  below.  ATTEST  Signature  Title Date  Thisinstrument has been pre-auditedi in thei manner required by thel Local Government Budget and Fiscal  Control Act.  (Signature of Finance Director)