City ofMount Airy Regular Board Meeting September 5, 2024 6:00 pm  Council Chamber Municipal Building 300 South Main Street Mount Airy, N.C.  This Meeting willl be heldi in the Council Chamber oft thel Mount Airy Municipal Building and also virtually by viewing through the  following Zoom link:  htps/As0web.zcom.t8183382482965  using password COMA: ifprompted. You may also view this meeting via Facebook Live by connecting to the City's Facebook page The City of Mount Airy, NC. Link willl be posted on www.mountairyorg the day of the meeting.  AGENDA  Welcome and Call to Order.. Invocation.. Pledge of Allegiance..  Mayor Jon Cawley Commissioner Cochran  Everyone  Items for Discussion and Possible Action  1.) APPROVAL OF AGENDA:  2.) CONSENT AGENDA: The consent agenda is comprised of matters of routine business that do not require discussion by the Board. Items included on this agenda are indicated with an asterisk (*) and will all be considered with one motion by the Board. Should a Board member wish to remove an item from the consent  agenda, that item will be considered in its listed place on the agenda. a) **Approval of Minutes: August 1, 2024 Regular Meeting  August 15, 2024 Regular Meeting  b) **Resolution Setting Public earing-Franklin Street One-Way from Main Street to Willow Street: c) **Resolution Making Parks, Recreation, Relocation, and Retirement Committee Appointment: Resolution  Resolution No. 2025-009 No. 2025-010  3.) PUBLIC HEARINGS: 4.) RECOGNITIONS: 5.) PRESENTATIONS: 6.) PUBLIC FORUM: 8.) OLD BUSINESS: 9.) NEWI BUSINESS:  a) City Employee Anniversary Recognition  7.) ITEMS REMOVED FROM CONSENT AGENDA:  a) Resolution Accepting Accessible Parks Grant: Resolution No. 2025-011 b) Project Ordinance for Accessible Parks Grant Project: Ordinance No. 2025-006 c) Budget Ordinance Adjustment: for. Accessible Parks Grant Project: Ordinance No. 2025-007  10.) OTHER BUSINESS: 11.) REMARKS BY OFFICIALS:  a. City Council b. City Manager City Attorney  12.) CLARIFICATIONREBUTTAL BY MAYOR. AND CITY COUNCIL:  13.) CLOSED SESSION: 14.) ADJOURNMENT:  a) Pursuant to NCG5143-318110)0) Attorney-Client Privilege    MOUNT AIRY,NORTH CAROLINA REGULAR MEETING MINUTES  August 1, 2024  MEMBERS PRESENT: Mayor Pro Tempore Chad Hutchens, Phil Thacker, Marie Wood, Tom  Koch, and Deborah Cochran  MEMBERS ABSENT: Mayor Jon Cawley  Mayor Pro Tempore Hutchens welcomed everyone and called the meeting to order. On motion by Commissioner Cochran and passed unanimously, the agenda was approved.  APPROVALOF AGENDA: CONSENT AGENDA: by way of Consent. Agenda:  On motion by Commissioner Koch and passed unanimously, the following items were approved  APPROVALOF, JUNE 20, 2024 REGULAR MEETING MINUTES  (end of consent agenda) RECOGNITIONS: Airy. Name: Arlene Crotts PUBLIC FORUM:  a) City Employee Anniversary Recognition  The following City employee was recognized for their years of service to the City of Mount  Department:  Years of Service: 15 years  Mount Airy Parks and Recreation  Mayor Pro Tempore Hutchens opened the Public Forum for comments.  Cliff Aldridge, 1043 N Main Street (city resident): He spoke concerning the speeding issue on North Main Street from Grace Moravian Church to Lebanon Street. He indicated that they have had several wrecks coming through their front yard. It is getting to the point that he will not let his grandchildren play in the front yard. He went to the police department and requested records to show the wrecks in this area: 2019-6 accidents, 2020-two accidents, 2021-11 accidents, 2022-12 accidents, and 202-14 accidents. He would like the Board to Seeing no other speakers, Mayor Pro Tempore Hutchens deelared the Public Forum closed.  figure out what to do about this issue.  NEW BUSINESS: a) Project Updates:  Darren Lewis updated the Board on the current projects for the City of Mount Airy.  Currently, the city has 18 different grants totaling $28,295,700.  1    AARP Livable Community Grant: In the amount of $16,200 to make enhancements along Market Street with benches, bike racks, permanent tables, and recycling containers. T-Mobile Grant: In the amount of $50,000 for wayfinding signage in the downtown area. Youth Mentorship Grant: In the amount of $70,000-a multiple year grant project to help the underserved in the community and working with the local high school. Advancing Workforce Development Career Readiness Grant: In the amount of $150,000- an multiple year grant project to help the underserved community and working with the Surry Arts Council: Received a state allocation of $625,000 for expanding the lobby at the Andy Griffith Playhouse along with ADA accessible parking and restroom Infrastructure Grants: Public Works is working on multiple grants for the city's water and sewer infrastructure. The water asset inventory grant is in the amount of $100,000, the sewer asset inventory grant is in the amount of $100,000, and the water treatment plant grant is in the amount of $200,000. These projects should be closed out by early Mount Airy Public Library: The City of Mount Airy received $1.5 million for interior Greenway/River Restoration Project: The City received a $4 million state allocation for the greenway extension to Jones Intermediate School and river restoration project. The City is currently working with easement acquisitions and hopefully by early winter this Main Street Water Line Replacement: The City received a $2 million grant to replace Westwood Industrial Park City-Owned Property: The City received a $1.5 million grant from Golden Leaf for a 16-acre tract located in Westwood Industrial Park. City staffi is working to identify the exact tract in conjunction with "Project Vista". They are hoping Westside Water & Sewer Project: The City received a $1.5 million grant from the Division of Water Infrastructure. This project has already been bid out. This project should be completed within six months after beginning to replace lines on Franklin, Oak, and Franklin Street Streetscape Project: The City received Rural Transformation Grants in the amounts of $475,000 and $487,500 and a grant through the USDA in the amount of $522,000. These grants will be used for the parking lot. Mitch Williams is working on the design for the streetscape and working with the Spencer's Hotel development and Convention Center projects as well. These are projected to be completed early spring of 2026. The water line replacement will take place first. The City is waiting for the Convention Center Project: The City received two different State allocations for a total of $15 million for this project. RFQ's were posted to the City's website today for the architect design for this project. In mid-August, D.H. Griffin should begin the demolition Balladeer Hotel Project: Private investment with the Marriott Tribute Hotel continues to advance. Christman Construction is leading this $23 million project. There is a lot of  local High School. improvements.  winter.  renovations to the public library building.  project can be put out for engineering bids. water lines along Main Street.  this project will be completed in 2026.  Virginia Streets.  environmental review for the parking lot before moving forward.  ofthe Cube building and Dye House.  2    interior demolition being completed and the developers are now working with multiple Darren mentioned managing all of these projects is very challenging, but the City has a great Assistant City Manager and wonderful Department Heads who are leading these projects and  construction contracts.  completing all the reporting for the grants. EMAIKSBYOFPICAIS  Commissioner Thacker: Great to see so many things happening Mount Airy. Great to have Commissioner Cochran: Thanked Arlene Crotts for her years or service to the City and her strong work ethic. Attended the ribbon cutting and dedication of the mural at Speedy Chef. Commissioner Koch: Mentioned when he was first moving to North Carolina, sO many small towns had a lot of their buildings boarded up. It is amazing after losing all of the manufacturing and textile mills, Mount Airy came back better than ever. It is amazing what the City Manager, Assistant City Manager, Department Heads, and City staff do for the Darren Lewis: congratulated Arlene Crotts for her years of service to the City-she is an amazing person. Also congratulated the entire City staff who make all of the grants happen. Mayor Pro Tempore Hutchens: Echoed all that has been said. The mural is a definite improvement for the community. It is nice to live in a city where good things are happening. The Board usually doesn't address items that are brought up during the public forum, but he reached out to the City Manager and he has spoken to the Police Chief concerning the traffic  good people helping us out in the community as well as City staff. Commissioner Wood: Echoed Commissioner Thacker's comments.  community.  Excited about where Mount Airy is headed. Hugh Campbell: No comments.  issue that Mr. Aldridge mentioned. CLOSEDSESSION: unanimously. OPENSESSION:  a) Pursuant to NCGS 143-318.11(a)(3) Attorney-Client Privilege:  Commissioner Thacker made a motion to enter into closed session and it was passed  On motion by Commissioner Koch and passed unanimously, the Board entered back into Open  Session with no further action. ADJOURNMENT:  On motion by Commissioner Koch and passed unanimously, the meeting was adjourned.  Approved and adopted this the 5th day of September, 2024.  Jon Cawley, Mayor  ATTEST:  Melissa N. Brame, City Clerk  3    MOUNT AIRY, NORTH CAROLINA REGULAR MEETING MINUTES August 15, 2024  MEMBERS PRESENT: Mayor Jon Cawley, Commissioners Chad Hutchens, Phil Thacker,  Tom Koch, and Deborah Cochran.  MEMBERS. ABSENT: Commissioner Marie Wood  Mayor Cawley welcomed everyone and called the meeting to order.  APPROVALOE AGENDA: CONSENT AGENDA:  On motion by Commissioner Thacker and passed unanimously, the agenda was approved. On motion by Commissioner Hutchens and passed unanimously, the following items were  approved by way of Consent Agenda:  APPROVALOFI JULY18, 2024 REGULAR MEETING MINUTES  RESOLUTION 2U25-U/-RESOLUTION MAKING CEMETERY COMMISSION  REAPPOINTMENIS:  RESOLUTION NUMBER 2025-007  RESOLUTION MAKING CEMETERY COMMISSION REAPPOINTMENIS  WHEREAS, there are three members of the Cemetery Commission whose terms have WHEREAS, it is recommended to reappoint Emily Loftis and Dr. John Crane for WHEREAS, Mr. Bill Rountree has passed away and it is recommended to appoint Nicole Harrison to the Cemetery Commission for a four-year term to fill Mr. Rountree's seat: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY  expired; and  another four-year term; and  BOARDOF COMMISSIONERS MEETING IN OPEN SESSION THAT:  Section 1. Emily Loftis is hereby reappointed to the Cemetery Commission for another Section 2. Dr. John Crane is hereby reappointed to the Cemetery Commission for another Section 3. Nicole Harrison is hereby appointed to the Cemetery Commission for a four-  four-year term, which shall expire July 31, 2028. four-year term, which shall expire July 31, 2028. year term, which shall expire July 31, 2028.  Section 4. This resolution shall become effective upon approval. Approved and adopted this the 15th day of August, 2024.  1    RESOLUTION V25-0W-FESOLTION MAKING APPEARANCE COMMISSION  REAPPOINTMENTS:  RESOLUTION NUMBER 2025-008  RESOLUTION MAKING APPEARANCE COMMISSION REAPPOINTMEMIS  WHEREAS, there are two members of the Appearance Commission whose terms WHEREAS, both members are eligible for reappointment and have expressed WHEREAS, it is staff recommendation to reappoint Kyla Johnson and Polly Long to NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY  have expired; and  interest in being reappointed; and  the Appearance Commission for another three-year term:  BOARD OF COMMISSIONERS MEETING IN OPEN SESSION' THAT:  Section 1. Kyla Johnson is hereby reappointed to the Appearance Commission for Section 2. Polly Long is hereby reappointed to the Appearance Commission for another  another three-year term, which will expire July 31, 2027. three-year term, which shall expire July 31, 2027.  Section 3. This resolution shall become effective upon approval. Approved and adopted this the 15th day of August, 2024.  (end of consent agenda) PRESENTATIONS:  a) Life Save Award: Fire Chief Zane Poindexter Alex Fisher, Martin Cook, and Jason Burkholder.  Hannah Simmons presented the Life Save Award to: Captain Scottie Wolfe, Justin Mayes, Fire Chief, Zane Poindexter relayed that Hannah Simmons with the Surry County Medical Services reached out to him concerning a patient who wanted to meet some of the rescuers who saved him while having a cardiac emergency. Fire Captain Scottie Wolfe detailed the life saving measures taken by the Mount Airy Fire department and Surry County EMS. Scottie mentioned this is the second time someone has come back to thank him and others for what Dillon Hutchens, son of Mr. Heath, spoke about the incident and expressed his and his entire family's heartfelt gratitude to those who helped save his father's life. Mentioned that when  they did tol help save their lives.  going through tough times, everyone should always put their trust in God. b) Tourism Report: Jessica Roberts, Mount Airy TDA Executive Director  2    Jessica Roberts reviewed the highlights oft the Quarterly Tourism Report. Mayor Cawley declared thel Public Forum open for comments.  PUBLICI FORUM:  Ann Roberts, Pitman Street (city resident): Ms. Roberts complained about the overgrown corner of Pitman Street and South Main Street, which blocks the line of sight to be able to pull out onto South Main Street. She distributed a photo she took this week of the overgrowth. She is asking for the Board to help with this situation and correct this issue. Jay Roberts, Pinnacle, NC (non-city resident): Ann Roberts is his mother and he reiterated asking the Board to help with the overgrowth situation his mother spoke about. Seeing no other speakers Mayor Cawley declared the Public Forum elosed.  REMARKSBY OFFICIALS:  Commissioner Hutchens: Thanked the Fire Department and all City employees for everything they do-feels very fortunate to live in this City. It is nice to know that Mount Airy's Fire and Police Departments will be there in a matter of minutes when needed. Commissioner Koch: Mentioned that over the next couple of years, there will be a lot of great things happening in Mount Airy. Everyone needs to thank the City staff for making all of Commissioner Thacker: Thanked the Fire Chief for bringing the life save story to the Board Meeting-very inspiring. Also thanked the Police Department for all they do. Commissioner Cochran: Spoke about Mr. Heath's life save and his faith. God works through the hands and hearts of others. School has started-asked everyone to pray for the students, Pam Stone: Thanked the City staff and also the Fire Department. It is good to see the Fire Mayor Cawley: Thanked the City Attorney and Police Chief for the work they did to help the City. This is a great meeting with the Fire Department and Mr. Heath being at the top of the list. Thanked Jessica Roberts for her update and her hard work. Mentioned he and Jessica will be starting a podcast talking about the good things going on in Mount Airy. He is proud tol be able to call Mount Airy home and loves living in a place that people want to visit. On motion by Commissioner Cochran and passed unanimously, the meeting was adjourned.  this occur.  parents, staff, teachers, SRO officers, and everyone involved.  Department being recognized. Hugh Campbell: No comments.  ADJOURNMENT  Approved and adopted this the 5th day of September, 2024.  Jon Cawley, Mayor  ATTEST:  Melissa N. Brame, City Clerk  3    RESOLUTION NUMBER 2025-009  RESOLUTION SETTING PUBLIC! HEARING Franklin Street One-Way from Main Street to Willow Street  WHEREAS, the City of Mount Airy plans to construct a conference center behind the WHEREAS, the City proposes to make Franklin Street a one-way street from Main Street to Willow Street to streamline traffic and accommodate the proposed new conference  Balladeer Hotel at the Spencer's Mill kedevelopment site; and  center and hotel project; and  NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY  BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT:  Section 1. That a public hearing be scheduled for September 19, 2024 at 6:00 pm to hear Section 2. That notice of the public hearing shall be published in the Mount Airy News, a  public comment on the above-mentioned item.  newspaper having general circulation in the City of Mount Airy.  Section 3. This resolution shall become effective upon approval. Approved and adopted this the 5th day of September, 2024.  Jon Cawley, Mayor  ATTEST:  Melissa N. Brame, City Clerk    RESOLUTION NUMBER 2025-010  RESOLUTION MAKING PARKS, RECREATION, RELOCATION, AND RETIREMENT  COMMITTEE APPOINTMENT  WHEREAS, Kristie Graham has been a valuable member of the Parks, Recreation, Relocation, and Retirement Committee but unfortunately, she is no longer eligible for  reappointment; and  WHEREAS, it is staff recommendation to appoint Alan Connolly to the Parks, Recreation, Relocation, and Retirement Committee to fill the position vacated by Kristie  Graham:  NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY  BOARD OFCOMMIFSSIONERS MEETING IN OPEN SESSION THAT:  Section 1. Alan Connolly is hereby appointed to the Parks, Recreation, Relocation, and  Retirement Committee for a three-year term, which will expire August 31,  2027.  Section 2. This resolution shall become effective upon approval. Approved and adopted this the 5th day of September, 2024.  Jon Cawley, Mayor  ATTEST:  Melissa N. Brame, City Clerk    CITY EMPLOYEE ANNIVERSARY  Name: Valerie Dollyhite  Department: Parks and Recreation  Years of Service: 10 years    RESOLUTION NUMBER 2025-011  RESOLUTION ACCEPTING ACCESSIBLE PARKS GRANT  WHEREAS, the City of Mount Airy Board of Commissioners authorized City staff to make application for an Accessible Parks Grant through the NC Parks and Recreation Trust Fund and the City has received notification said grant has been awarded; and  WHEREAS, this grant assists with the development of projects that meet the unique needs of persons living with disabilities and will be used to develop an inclusive playground, shelter by the playground, accessible fitness stations, and paving of the gravel trail at  Westwood Park; and  WHEREAS, the grant amount awarded to the City is $498,313 and requires a match WHEREAS, it is staff recommendation to accept this grant, approve the required NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY  from the City of $99,662 to complete the $597,975 project; and match, and authorize execution of the grant agreement:  BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT:  Section 1. The Board of Commissioners does hereby accept the Accessible Parks Grant  made possible by the NC Parks and Recreation Trust Fund in the amount of $498,313 to be used to develop an inclusive playground, shelter by the playground, accessible fitness stations, and paving of the gravel trail at  Westwood Park.  Section 2. The Board of Commissioners does hereby approve the match required from the Section 3. The Board of Commissioners does hereby authorize execution of said grant  City for said grant in the amount of $99,662.  agreements per review and approval by the City Attorney.  Section 4. This resolution shall become effective upon approval. Approved and adopted this the 5th day of September, 2024.  Jon Cawley, Mayor  ATTEST:  Melissa N. Brame, City Clerk    Mount Airy Parks & Recreation  Memo  To: Darren Lewis, City Manager  From: Peter Raymer, Parks & Recreation Director Re: Grant Funding for Accessible Parks (AP) Grant  Date: 9-1-2024  Mount Airy Parks & Recreation is a comprenensive recreation department that strives to offer quality, accessible facilities that meet the unique needs of our  community.  On January 18th, 2024 the Board of Commissioners authorized City Staff to apply for the Accessible Parks (AP) Grant Program that assists with the development of projects that meet the unique needs of persons living with disabilities. The grant requires a $1 match for every $5 of state funds up to $500,000. Mount Airy Parks & Recreation submitted an application to develop an inclusive playground (also known as a universal playground), a shelter by the playground, accessible fitness stations and paving the gravel trail at Westwood Park providing On August 23rd, the Parks and Recreation Trust Fund committee approved funding of this project and awarded the City of Mount Airy $498,313 to proceed with this transformational project for our community. The required match for the City of Mount Our goal fori this project has been to create a play space in which children and families of all abilities have the opportunity to play side-by-side and with the approval off funding Mount Airy Parks & Recreation is ready to move forward with this  enhanced access for all individuals residing in our community.  Airy will be $99,662 to complete the $597,975 project.  transformational project for our community!  1    RESOLUTIONNUMBER 2024-046  RESOLUTION AUTHORIZING STAFF TO MAKE APPLICATION FOR ACCESSIBLE PARKS  GRANT  WHEREAS, the North Carolina Division of Parks and Recreation has a new grant program available-the Accessible Parks Grant Program, which assists in the development of  projects that meet the needs of persons with disabilities; and  WHEREAS, the Mount Airy Parks and Recreation Department desires to make application for said grant, which will require a $1.00 match for every $5.00 of funding up to  $500,000; and  WHEREAS, if awarded, this funding would be used to develop an inclusive playground,a WHEREAS, the goal oft the project is to create aj play space for children and families of all NOW,THEREFORE BEI ITI RESOLVED BY7 THE CITY OF MOUNT AIRY BOARD  shelter by the playground, and paving/gravel trail at Westwood Park; and  abilities to have the opportunity to play side-by-side:  OFCOMMISSIONERS MEETING IN OPEN SESSIONTHAT:  Section 1. The Board of Commissioners does hereby authorize City staff to make application  for an Accessible Parks Grant through the NC Division of Parks and Recreation with a total project cost up to $600,000 and a City match of up to $100,000. Mayor to execute all documents necessary per review and approval by the City  Section 2. If this grant is awarded, the Board of Commissioners does hereby authorize the  Attorney.  Section 3. This resolution shall become effective upon approval. Approved and adopted this the 18th day of. January, 2024.  s -  ATTEST:  CARO  e  Melissa N. Brame, Clerk Wllap  City    ORDINANCE NUMBER 2025-006 PROJECT ORDINANCE FOR ACCESSIBLE PARKS GRANT PROJECT  WHEREAS the City of Mount Airy received notice of a funding award for Westwood Park from the Parks BEI IT ORDAINED by the Board of Commissioners oft the City of Mount Airy, North Carolina, that this award is hereby accepted and that, pursuant to Section 13.2of Chapter 159 of the General Statutes of The project authorized is for the expenditure of funds awarded by the Accessible Park Grant through the  and Recreation Trust Fund fort the Accessible Park Grant Project: North Carolina, the following project ordinance is hereby adopted:  Section 1  Parks and Recreation Trust fund as follows: Amount: $498,313 award  Section 2 Section 3  The officers of this unit are hereby directed to proceed with the project within the terms of the award  documents and the budget contained herein. The following amounts are appropriated for the project:  Parks and Recreation Section 4 Grant Proceeds  $ 597,975  The following revenues are anticipated to be available to complete this project:  $ 498,313 99,662 $ 597,975  Transfer from the Capital Projects Fund  Section5 regulations. Section 6 Section 7  The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the requirements oft the grantor agency, the grant agreements, and federal Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Copies of this project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget  Officer and the Finance Officer for direction in carrying out this project.  Adopted this 5th day of September, 2024  Mayor  Attested:  City Clerk    A25-001  ORDINANCE NUMBER 2025-007 BUDGET ORDINANCE AMENDMENT  WHEREAS the City of Mount Airy adopted the 2024-25 budget on June 6, 2024;  AND' WHEREAS the City of Mount Airy has received an Accessible Park Grant for $498,313 for the AND WHEREAS iti is necessary to amend the budget ordinance in order to allocate additional funding AND WHEREAS General Statute 159-15 of the North Carolina Government Fiscal Control Act provides NOW, THEREFORE, be it ordained that authorization is hereby given to make the following adjustments:  Westwood Park. needed for the grant match;  authority to amend a current municipal budget;  Increase (Decrease) 99,662 99,662 99,662 99,662  Section 5. Capital Investment Fund Appropriations Transfer to Grant Project Fund Section 6. Capital Investment Fund Revenue Estimates Appropriation of Fund Balance Adopted this 5th day of September, 2024  Mayor Attested:  City Clerk