Town of Mocksville Regular Board Meeting July2,2024  The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday, July 2, 2024 at 6:00 p.m. at the Mocksville Town Hall located at 171 S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson Johnny Frye Rob Taylor Justin Draughn Carl Lambert  Absent:  Others Present: Ken Gamble, Town Manager Al Benshoff, Town Attorney Lynn Trivette, Town Clerk Chris Vaughn, Parks and Grounds Director Emily Quance, Human Resources Director/Deputy Clerk Brian Moore, Public Works Director Rana Gaither, Administration SpecialistLead Ben Lagle, Firefighter  Mayor Marklin called the meeting to order.  The Town ofMocksville Board paused for a moment of silence. Mayor Marklin led the Pledge of Allegiance. Conflict of] Interest Statement  "Pursuant to NC General Statutes and the Town of Mocksville Code of Ethics Policy adopted November 9th, 2010, amended of. Jan. 6, 2019 and further endorsed on August 9th, 2022, Iwould ask each ofyou before you adopt the agenda ifthere is any actual, potential, or perceived conflicts ofinterest with respect to any matter on the proposed agenda which will come before the Town Board of Commissioners for consideration and/or decision at this meeting. Ifso, please speak up and let the Board know at this time  before the agenda is adopted." Adoption of Agenda  A motion was made. by Commissioner Lambert to adopt the agenda as wrillen bul remove Trail & Greenay Funding Opportumities; Carter Spradling under Communications, from Boards, Commissions & Agencies; couldi nol make it. The motion was seconded by Commissioner Draughn which carried bya  unanimous vote 5-0.  July 2,2024    Citizen Comments  Mayor reads; Under GS: section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part oft the Board meeting but we also have to handle monthly business items. Ifyour public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide  for the maintenance of order and decorum in the conduct oft the comment period.  No one spoke.  Communications from Boards, Commissions & Agencies  Mocksville Pavement & Sidewalk Assessment Report - Scott Cooke, LJB Engineering  35.54 miles of streets 34.49 miles are Powell Bill 1.05 miles are. non-Powell Bill 8.54 miles of sidewalk  The assessment goal was to assess status ofr roadway and sidewalks, determine amount/severity of deterioration, provide restoration/repair methods and develop estimated cost for repair.  Pavement Degradation Visual assessment Katingseveremoderalte Sidewalk Degradation Visual assessment Number of panels Sidewalk Strategies Preventive Maintenance Crack sealing Grinding uneven. joints Trimming Reconstruction  Panel replacement  July2,2024    CMREIITCPOADMAVEANTAVATMAITCETREESNYE SEVERITY  TYPE Alligator Cracking Transverse Rutting Raveling Oxidation Patching Bleeding TYPE Alligator Cracking Transverse Rutting Raveling Oxidation Patching Bleeding  NONE 60.8% 31.8% 88.4% 88.7% 41.1% 58.5% 98.8% NONE 21.4% 48.6% 100.0% 100.0% 59.8% 86.9% 100.0%  LIGHT 3.2% 10.5% 9.1% 6.5% 0.0% 27.9% 1% LIGHT 14.3% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  MODERATE 7.7% 15.8% 0.6% 1.5% 0.0% 5.8% 0.0% MODERATE 7.1% 12.8% 0.0% 0.0% 0.0% 13.1% 0.0%  SEVERE 28.2% 42.0% 1.5% 3.2% 58.9% 7.9% 0.0% SEVERE 57.1% 38.6% 0.0% 0.0% 40.1% 0.0% 0.0%  NON- POWELL BILLF ROADWAYSASPHALTDAISTRESSESEY SEVERITY  Pavement Repair Projected Costs  20YEARCOST ESTIMATE BY ACTIITY $ 851,805.00 $ 424,081.00 $ 1.275,668.00 $ 894.185.00 $ 445,284.00 1.339,449.00 S 938.894.00 S 467,527.00 $ 1.406,421.00 S 985,839.00 $ 490,903.00 $ 1.476,742.00 S 1,035,131.00 S 515,449.00 $ 1,550,580.00 1,088.888.00 S 541.221.00 $ 1.628,109.00 1,141,232.00 S 568,282.00 1.709.514.00 1,198,294.00 S 596,696.00 $ 1.794.990.00 1,268. 208.00 S 826,531.00 10 $ 1,321,119.00 S 657,858.00 $ 1,078,977.00 11 $ 1,387,175.00 S 890,750.00 S 2.077,925.00 12 $ 1,458,533.00 S 725,288.00 2,181,821.00 13 S 1,529,380.00 S 761,552.00 $ 2.290,912.00 14 S 1,605,828.00 S 799,630.00 15 S 1,688.119.00 S 839,611.00 $ 2.525,730.00 16 S 1,770.425.00 S 881,592.00 $ 2,652,017.00 17 s 1,858.947.00 S 925,672.00 $2.784.619.00 18 $ 1.951,894.00 S 971,955.00 $ 2.923,849.00 19 S 2,049.489.00 S 1,020,553.00 $ 3.070.042.00 20 S 2,151,963.00 S 1,071,581.00 $ 3,223,544.00 Total Cost $ 28,159,128.00 S 14,021,976.00 $42,181,104.00  YEAR RESURFACING AMOUNT  PRES SERVATION TOTALBYYEAR AMOUNT  Single-year cost would be 20-year maintenance plan 5ocostincrease per year  $25.5M  1,884,739.00 2,405,458.00  Sidewalk Repair Projected Cost  July2,2024    OYEARCOSTESTWATE REPAIR AMOUNT $ 31,835.00 $ 33.426.00 35.098.00 38,853.00 38,095.00 40.630.00 42.682.00 44.795.00 47.034.00 49,386.00 51,855.00 54,448.00 57.171.00 60.029.00 63,031.00 68,182.00 69.491.00 72,988.00 76,614.00 80.445.00 $1,052.646.00  Single-year cost would be 20-year maintenance plan 5% cost increase per year  YEAR  $640k  10 11 12 13 14 15 16 17 18 19 20 TotalCost  Future Sidewalk Network Extension  Four segments under consideration  Sidewalk and curb/gutter Three segments Northwest of downtown Near senior center  One segment Northeast of downtown Near apartment complex  Consider condition ofnearby sidewalk facilities/make repairs as needed Continue to build out sidewalk network according to Comprehensive Plan  Mocksville Water and Wastewater Systems Asset Inventory and Assessment (AIA) Presentation  Chuck Wills, Willis Engineers  NC Division of Water Infrastructure Funding  Results of the asset management plans for the water system and wastewater system The awarded grants from the State Fiscal Recovery Fund was $200,000 for water and $200,000  for wastewater; no matching or administration fees required  July2,2024    Water AIA  Update GIS Database and Maintenance Maps Inspect Water Treatment Plant Inspect Elevated Storage Tanks - Expand the Water Distribution Model Conduct Feasibility Analysis to replace meters Update Asset Management Plan Commission Rate Study Water System Asset Summary  Asset Customer Connections Water Distribution Piping Valves Fire Hydrants Elevated Storage Tanks Booster Pump Stations Water Treatment Plant  Summary 2,735 398,590f feet 734 521 3 2  Review Operating Records Condition Assessment by Process Unit Mechanical Electrical Structures Site Safety Other Site Components Demo in 2026  Tank Inspections  July2,2024    Sanford, Campbell, Madison Interior and exterior generally good condition Minor corrosion can be corrected with maintenance Minor mildew and staining  Distribution System Model Calibration by Hydrant Testing Static Pressure & Pressure Drop Analyze Hydraulics Hydraulics to Expand Model Available Fire Flows Expanded the Water Model to Include alll Diameters of Pipe Estimated Available Flow at Hydrants Provided Mocksville Fire Chief Technical Memorandum of Findings Assisted in ISO Renewal that Resulted ina an Improved Rating  Water Project Recommendations  Water Line Replacement Pogam-525000/Veur Water Treatment Plant Demolition and Dacommisonng-sS90.00 Davie County' Water Supply Interconnection- - $500,000 North Elevated Tank - $4,190,309 (2022 ARPA Grant- $3,060,000) North Service Area Water Improvements- - $1,000,000 (OSMB Grant)  Enterprise Way/ / Gildan Drive Water Line - $1,000,000 (Potential Economic Dev. Grant Funding) Interstate 40 Parallel Water Main - $800,000 (Recommend Pursuing Grant Funding) Madison Road /US 64 Water Line - $2,500,000 (Recommend Pursuing Grant Funding)  July2,2024    Wastewater AIA  Update GIS Database and Maintenance Maps Conduct Flow Monitoring and Smoke Testing  Inspect Pump Stations Update Wastewater Model Update Asset Management Plan Commission Rate Study  Assess Dutchman's Creek Wastewater Treatment Plant  Asset Customer Connections Gravity Collection Sewer Manholes Pump Stations Force Main Air Relief Manholes Flow Monitoring  Summary 2,529 416,852 feet 1,639 9 40,3281 feet 27  8Flow Meters, Level Monitors, Rain Gauges -3 months  Smoke Testing Leonard Creek Basin 42,200 Feet of Sewer 162 Manholes 106 Defects Found 61 Broken Cleanouts 15 Defective Manholes 11Defective Service Laterals 14 Mainline Issues 1Stormwater Cross Connection 1Miscellaneous Defect  July2,2024    Pump Station Inspections and Testing  Drawdown Testing Condition Assessment Mechanical Electrical Structures Site Safety (Access, Fencing, Locks, etc.) Other Site Components  Dutchman's Creek Wastewater Treatment Plant  Review Operating Records Condition Assessment by Process Unit Mechanical Electrical Structures Site Safety Other Site Components  Wastewater Project Recommendations Sewer Line Replacement Program- - $250,000/Vear  Southpoint Pump Station and Force Main - $1,537,777 (2022 ARPA Grant-  $1,640,000) Southpoint Force Main Phase II-$ $1,500,000 (Potential Economic Dev. Grant Funding) Cooleemee Force Main Replacement- - $4,000,000 (Recommend Pursuing Grant Funding)  Project Recommendations Summary  July2,2024    Water Projects-$ $10,490,309 + $250,000 / Year (Water Line Program) Wastewater Projects - $7,037,777+ $250,000/Year (Sewer Line Program) Total Projects - $17,528,086+ $500,000/Year (Water Line and Sewer Line Programs)  Secured Grant Funding - $5,700,000 All Critical Projects are Fully Funded  Consent Agenda  A motion was made by Commissioner Stevenson to adopt the consent agenda as presented. The motion was seconded by Commissioner Taylor which carried by a nanimous vote of5-0. Items approvedwere: (A). June 4, 2024 Regular Board. Meeting (B). Monthly Financials (C) Tax Releases and (D) Contribution  Based Cap Report. OLD BUSINESS NEW BUSINESS  Strategic Goals Report for FY23-24: and Approval of FY24-25 Strategic Goals & Action Items  Town Manager addressed the Board.  The Town continues to: make excellent progress in accomplishing the goals of our FY2023-2027 Strategic Plan. The plan is built around our Strategic Goals, Objectives and Action Items which II have defined below. Strategic Goals Leaning on the Mission, Vision, Core Values, and SWOT analysis as guiding influences, strategic goals solicit actions towards a particular expected outcome intended to be delivered within the strategic planning period. These strategic goals lean on the core values to dictate how to accomplish our mission while also propelling us towards our vision. Objectives- The purpose ofan objective ist to specify desired outcomes that together satisfy a strategic goal. Objectives can carry over from year to year, but should define an ultimate deliverable or outcome that signifies progress towards completing the strategic goal. Action Items The most specific element ofa strategic plan is the action item. Action items are specific tasks, assigned to a department or employee, and are completed within the year. The Strategic Plan is anchored by 12 Goals and these Goals can only be reached when the 48 Objectives and 120. Action Items are in alignment and completed. Inl FY23-24 Town departments completed 72% of Action Items and continue to work to achieve 27% (FY23-24 Goals, Objectives and Action Items Chart Attached). One Action Item was Incomplete, meaning that no progress was made during the year in achieving it. See Charts 1 and 2 fora a visual on the data. Out ofthe 120 Action Items, 32% (38) are multi-year goals. This means either the goal resets at the beginning of each year like "Meet NFPA 1720 for "Low Hazard" 90% of the Time" or iti is understood that it will take several years to accomplish the task like Update Water & Sewer Asset Inventory and Assessment Plans".  July2,2024    However, the statistics do not tell the story of how much has been accomplished in) FY23-24. Ihave provided a list of projects andi initiatives below that have moved the needle on achieving our Objectives  and ultimate Goals this year. Strategic Goals Report - Page. 3  ISO Fire Rating Upgrade (Inside-4 4to3)(Outside 9to3) Leveraged AIA Grant Funds to Support Multiple Projects Secured Property Donation for 500K Water Tank Site Property Donation and Shelter Project with Heritage Alliance Project (HAP) Secured $4.91 Million in Grant Money to. Fund Strategic Initiatives Significant Progress in Addressing Nuisance Properties Southpoint Pump Station & 500,000 Elevated Water Tank Ready for Construction Progressing Towards Full Main Street Program Recognition Façade Grants Improving Downtown Business Curb Appeal Using Social Media, Technology & QR Codes More Effectively Improved Staff Training, Certification and Education  Sound Fiscal Management Resulted in al Fund Balance 162% of General Fund Expenditures No Preventable Fleet Vehicle Accidents or Employee Injuries Resulting from Safety Violations  Completed the Following Projects S.P.O.T. 7.0 Project Submissions Fire Needs Study Brakebush Force Main Sewer Diversion Wilkesboro Street Roundabout Rich Park Facilities Projects  Hwy 601 & I-40 Interchange Appearance Improvements  The following updates and revisions have been made to the FY24-25 Goals, Objectives and Action Items Strategic Goal 1- Make investments in personnel, equipment, facilities and programs that enhance Objective 1.4- - Invest inj planning and development of Fire Station #2 to prepare for future residential New Action Items Added- -1.4(b)- Identify & Purchase Land for future Station #2. 1.4(c)-Design for  Chart (Attached).  Mocksville's high level of public safety.  growth, enhance rescue response and improve emergency readiness.  future Station #2.  Strategic Goal3- - Plan, maintain and invest in sustainable and resilient infrastructure.  Objective 3.6- Efficiently and effectively manage Mocksville'ss street, sidewalk and storm water systems New. Action Item Added: 3.6 (b). - Identify sidewalk extension projects that connect existing and future  to ensure their long term sustainability.  sidewalks.  July2,2024    Strategic Goal 4 - Support land use planning and policies that provide for sustainable growth while Objective 4.1 - Use 2019 Mocksville Comprehensive Plan (MCP) to encourage managed growth compatible with the Town's character, surrounding land uses, available infrastructure and services. New Action Items Added - 4.1 (b)- - Ensure MCP is updated inl FY25-26. (Originally 2024)4.1(c)- Strategic Goal 6- Expand, diversify, revitalize and promote our historic downtown. Objective 6.4-1 Enhance place making in the downtown area through beautification, branding, New Action Items Added 6.4 (e)- Implement phases IV & Vofwayfinding: sign project. 6.4()- Objective 6.5- Enhance place making in the downtown area through beautification, branding,  balancing small town characteristics.  Update & Rewrite of Mocksville Zoning ordinance.  wayfinding, amenities and artistic elements.  Replace decorative light poles and upgrade to LED lighting. wayfinding, amenities and artistic elements. New Objective and Action Items Added- -  New Action Item Added - 6.5( (d) Improve downtown sidewalk system.  Objective 6.8 Facilitate downtown growth through purchase and development of Energy United  Property. Action Items Added-  6.8 (a) Secure grant funding for project. 6.8 (b)) Negotiate aj purchase price and close on property. 6.8 (d) Seek input on best use: for remainder oft the property. parks, greenways and recreational facilities. Objective 8.4 -I Determine future recreational needs.  6.8 (c) Remodel "Education Building" as an overflow public meeting space and training facility. Strategic Goal 8 -1 Develop high quality parks and recreation amenity offerings to include a variety of  New. Action Item Added 8.4 (b)- - Develop facility proposals based on survey results. Strategic Goal 10-1 As an employer of choice, we will retain and recruit al highly skilled workforce. Objective 10.4-1 Enhance recruitment tools, incentives, and/or benefits to attract a skilled workforce in  difficult to fill positions.  New Action Item Added 10.4 (c) - Produce a recruitment video.  Strategic Goals Report - Page 5 Strategic Goal 12-1 Expand community engagement. such as print, social media, website, and other public engagement formats.  Objective 12.1- Expand reach and integration of town messages across various communication platforms  July 2,2024    New Action Item Added - 12.1 (b)- Implement and monitor public meeting recording and distribution in Inc conclusion, Strategic Planning and executing the plan takes the full effort and attention oft the Board of Commissioners, leadership team and line staff. Thel key to our success has been tot tie Objectives and Action Items to our annual evaluation process to provide accountability by department. Iwant to thank A motion was made by Commissioner Taylor to approve the strategic goals and action items for FY24-25. The motion was seconded by Commissioner Stevenson which carried by a unanimous vote. 5-0. Consider Resolution to Transfer the Maintenance ofal Portion of Wilkesboro Street Back to Town A motion was made by Commissioner Taylor to adopt the resolution to transfer the maintenance ofa portion of Wilkesboro Street back to the town) for the completed traffic roundabout project. The motion was seconded by Commissioner Lambert which carried by a unanimous vote 5-0.  July 2024. Make any necessary adjustments based on feedback and experiences.  the entire leadership team and staff for all oft their hard work this year.  of Mocksville for Completed Traffic Roundabout Project  Consider Amending MTDA Resolution  NOW: BEI IT RESOLVED THAT the Mocksville Tourism Development Authority (MTDA)is created andi its Board of Directors (or "Board"). is be comprised of seven (7) members serving terms as appointed by the Town Council. Two (2) seats shall be reserved for individual's affiliated with businesses that collect the tax within the municipal limits of the Town of Mocksville and at least four4seats shall be reserved for individuals who are: active inp promoting travel and tourism in the Town ofl Mocksville with the remaining seat being" Town Board's choice. The initial term of the seventh member shall be one (1) year. The Board of Commissioners shall select a Chair and the MTDA Board shall select a vice chair from its members. The Town Finance Officer shall serve as the ex officio finance officer for the TDA and a member of the Board of Directors who shall only vote in the event ofat tie. The Chair shall vote on all matters coming before the Board of Directors unless recused as provided by North Carolina law. A motion was made by Commissioner Draughn to adopt the amended MTDA resolution adding a seventh member) for a (1). year term and: stating the Chair shall vote on all matters coming before the Board of Directors unless recused as provided by NC law. The motion was seconded by Commissioner Frye which  carried by a uanimous vote. 5-0.  Ratify Purchase of 5.08 Acres of Energy United Property for $1,985,000  A motion was made by Commissioner Taylor to ratif the purchase of5.08 acres for the Energy United property in the amount of $1,985,000. The motion was seconded by Commissioner Lambert which carried  byai nanimous vote 5-0.  Ratify Purchase of148 Cemetery Street for $200,000  A motion was made by Commissioner Taylor to ratif the purchase of148 Cemetery Street in the amount ofs200,000. The motion was secondedby Commissioner Draughn which carried by ai unanimous vote. 5-  0.  Approve Republic Services Garbage and Recycling Contract  July 2,2024    A motion was. made by Commissioner Lambert 10 adopt the republic services garbage and recycling contract; 12% increase with a. 3-year term. The motion was seconded by Commissioner Taylor which  carried by a unanimous vote 5-0. South Main Streetscape Project Update  J.M. Teague Engineering & Planning (the Engineer) understands that the Town of Mocksville (the Client) wishes to develop a Streetscape Design for a one-block section ofs. Main Street (US 158) in Mocksville, N.C. The proposed project is located on the west side ofs. Main Street (US 158) between Court Square and W. Water Street inl Downtown Mocksville. This roadway is maintained by the North Carolina An motion was made by Commissioner Frye to approve project feesf for subsurface utility engineering and topographic survey in the amounts of Bateman Civil survey $10,500; Davis Martin Powell. $15,300 and project management 20% engineeringfees. The motion was. seconded. by Commissioner Stevenson which  Department ofl Transportation (NCDOT).  carried. by a nanimous vote 5-0.  Approve FY24-25 through FY26-27 Interlocal Agreement with Davie County  A motion was made by Commissioner Lambert to adopt the renewal interlocal agreement with Davie County. for FY24-25 - FY26-27; 3% increases and removed the libraryfee. The motion was. seconded by  Commissioner Frye which carried by a unanimous vote 5-0. Approve Water and Sewer 10-Year Capital Improvement Plan  A motion was made by Commissioner Taylor to approve the water and sewer" 10-year capital improvement, plan; this document is used to apply for grant funding, for water and sewer. The motion was seconded. by Commissioner Stevenson which carried byat unanimous vote. 5-0. Consider Resolution Accepting the Results of the Asset Management Plans for the Water System The Town ofMocksville was awarded grants from the American Rescue Plan (ARP) funded from the State Fiscal Recovery Fund for the purpose of developing an Asset Inventory and Assessment oft the The Town has conducted the investigative and diagnostic inspections of the systems; and The purpose ofthese investigations and inspections was to develop an inventory oft the assets and to assess these assets for condition and function, and to document the degree ofcriticality of each asset tot the safe and efficient functioning of the Town's Water and Wastewater System; and The results oft this effort include a list of priority projects for the Town that establish a roadmap for 1) That the Town appreciates the investment ofthe American Rescue Plan Grant for this 2) That the Town has completed the work and accepts these Asset Management Plans as a tool 3) That the Town will update and maintain the database systems developed for the assets.  and Wastewater System  Town's Water and Wastewater Systems; and  future investments in the systems.  purpose.  to guide future investments ini these infrastructure systems.  July2,2024    4) That the Town hereby adopts this Resolution to close the projects.  A motion was made by Commissioner Taylor to adopt the resolution accepting the results of the asset management, plans for the water system and wastewater. system. The motion was seconded by  Commissioner Lambert which carried by ai unanimous vote. 5-0. Accept Carbon Reduction Plan (CRP) Project Funding for FY2024  Project Awarded CRP Funding $572,000 Town Match $143,000 (fund balance) carried by a manimous vote 5-0. Communication from Town Staff Town Attorney Al Benshoff: N/A Town Manager Ken Gamble: N/A  Duke Street, construct sidewalk from SR 1147 (Hardison Street) to SR 1853 (Avgol Drive).  A motion was made by Commissioner, Lambert to accept the CRP funding reward and use fund balance for the tovn match. in the amount ofS143,000. The motion was. seconded by Commissioner Taylor which  Communication from Mayor and Town Board  Commissioner Lambert: N/A Commissioner Taylor: N/A  Commissioner Stevenson: Thanks Ken for getting all this together. Thanks to the Town and County; Commissioner Frye: The article about the Sheriff's Department was really good. The citizens can: see  Juneteenth celebration was really good. where we were at and where we are now. Commissioner Draughn: N/A  Mayor Marklin: The. Juneteenth event was very nice; they were very appreciative of what the Town contributed. Also the Fairy Walk was very nice but hot. The Mocksfest is August 3 al Rotary event downtown. Lots of other town events happening like movies or concerts sO check them all out. Motion to enter closed session per NC GS 143-318.11 (a)(3) and (6) to preserve the attorney-client A motion was made by Commissioner Taylor to enter closedsession. The motion was seconded by A motion was made by Commissioner Taylor 10 re-enter open session. The motion was. seconded by  privilege and discuss personnel.  Commissioner Stevenson which carried by a unanimous vote. 5-0. Commissioner Lambert which carried by a uanimous vote 5-0.  July2,2024    Adjourn  A motion was made by Commissioner Taylor to adjourn the. July 2, 2024 Regular Board Meeting. The motion was seconded. by Commissioner Stevenson which carried by a unanimous vote 5-0. The attached documents are incorporated herewith and arel hereby made a part oft these minutes.  Milian BMadk. a William J.I Marklin, Mayor  dpn aactie Lynn Trivette, Town Clerk, MMC, NCCMC  July2,2024