THE ERWIN BOARD OF COMMISSIONERS JUNE 2024 REGULAR WORKSHOP MONDAY,JUNE 24, 2024 @ 6:00 P.M. ERWIN MUNICIPAL BUILDING BOARDROOM  AGENDA  1. MEETING CALLED TO ORDER A. Invocation B. Pledge of Allegiance  2. AGENDA ADJUSTMENTS /APPROVAL OF AGENDA A. Resolution to Surplus Police Service Weapon (Page 2)  3. CONSENT 4. OLD BUSINESS  A. Erwin Depot Rehabilitation (Page 3)  B. Proposed Fiscal Year 2024-2025 Budget (Separate Attachment)  5. NEW BUSINESS A. BOA: 2024-009 (Page 21) B. BOA 2024-010 (Page 26) C. SCIF Grant 10852 (Page 34) D. DM2 Retainer Contract E. BOA 2024-11 F. FAMPO Tac Dates 6. - GOVERNING COMMENTS 7. ADJOURNMENT    8992  ERWIN BOARD OF COMMISSIONERS REGULAR WORKSHOP MINUTES  JUNE 24, 2024 ERWIN, NORTH CAROLINA  Thel Board of Commissioners for the Town of Erwin with Mayor Baker presiding held its Regular Workshop int the Erwin Municipal Building Board Room on Monday, June 24th, 2024, at 6:00 P.M. in Erwin, North Board Members present were Mayor Randy Baker, Mayor Pro Tem Ricky Blackmon, and Commissioners  Carolina.  Timothy Marbell, Charles Byrd, David Nelson, and Billy Turnage.  Board Member Alvester McKoy was absent.  Town Manager Snow Bowden, Deputy Town Clerk Katelan Blount, Town! Planner) Dylan Eure, Public Works  Director Mark Byrd, and Police Chief] Jonathan. Johnson were] present. Mayor Baker called the meeting to order at 6:00 PM. Commissioner Byrd led the Invocation. Commissioner Blackmon led the Pledge of Allegiance. AGENDA ADJUSTMENTIAPPROVAL! OF AGENDA  Town Manager Snow Bowden requested to amend the agenda and add thei following items under New  Business:  D. DM2 Retainer Contract E. BOA 2024-11 F.FAMPOTAC: Dates  Commissioner Blackmon made ar motion to approve the agenda as amended and was seconded by  Commissioner Byrd. Thel Board voted unanimously.  CONSENT  Commissioner Blackmon made al motion to approve (ITEM A) Resolution to Surplus Police Service Weapon.  The motion was seconded by Commissioner Byrd. Thel Board voted unanimously.  OLD BUSINESS  Erwin Depot Rehabilitation  Mayor Baker stated that he liked how detailed the report that the Town got back was.  There was some discussion among the Board regarding how much of the original material would be saved. There was also discussion regarding the feasibility of saving the Depot versus building ai metal building of Mayor Baker asked what the procedure or protocol would bei for the funds that have been donated and received  similar square footage.  for this specific project, including state grants.    TOWN OF ERWIN P.O. Box 459. Erwin, NC 28339 Ph:910-$97-5140-Fax: 910-897-5543 www.erwin-nc.org  Mayor Randy) L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David L. Nelson William R. Turnage  RESOLUTION DECLARING ASERVICE WEAPON SURPLUS  WHEREAS, G.S. 20-187.2 provides that retiring members of municipal law enforcement agencies may receive, at the time oft their retirement, the badge worn or WHEREAS, G.S. 20-187.2 further provides that the governing body of the municipal law enforcement agency may, ini its discretion, award to a retiring member the service NOW, THEREFORE, BE ITI RESOLVED by the Mayor and Board of Commissioners oft the Town of] Erwin, North Carolina, that the badge and service weapon, a Glock Gen 4. .40 Caliber Serial Number BHFB808, carried Monty Mauldin., BEI ITI FURTHER RESOLVED that appreciation be expressed tol Monty Mauldin for  carried by them during their service with the municipality; and  sidearm ofs such retiring member; and  be declared surplus and awarded to him. his service to the Town of Erwin  DULY ADOPTED, this 24th day of. June 2024  ATTEST: Katelan  KHabon Whovi Blount, Deputy Clerk  RandyBaker, Mayor E5    8993  MINUTISCONTINUED FROM JUNE 24. 2024  The Board asked to see financial statements for all funds involving the Depot, as well as what funds would be Mayor Baker requested that' Town! Manager Snow Bowden prepare financial statements for all donations and grants received for the) Depot to clarify fund responsibility and ensure that the Town is doing the right thing. He asked that this be placed on the August 22, 2024 workshop agenda, and be ready for a decision on1 the  available immediately to build ai new building.  August 1,2024 Board of Commissioners meeting.  Proposed FY 2024-2025 Budget  Town Manager Snow Bowden presented the updated budget with the requested changes from the Board, Commissioner Blackmon asked ift there was aj plan for the wage study and ifs staff would get ai merit increase when those results come back, or ifthe COLA would: suffice: for this year. There isn'tanything in the budget to Commissioner Byrd stated that the Town can do al budget amendment, but we'd be more accurate once we Mayor Baker said he would like to see the fund balance and percentages oft the fund balances in the future for  including the 7% COLA for staff.  include that. He also asked about the funds from the cell tower rent.  have the wage study back. budget planning. Thel Board had none. Ordinance.  Mayor Baker asked ift there were any other questions on the budget.  Commissioner Blackmon made ai motion to approve the FY 2024-2025 Budget Ordinance, which was seconded by Commissioner Byrd. Thel Board voted unanimously to approve thel FY 2024-2025 Budget  BOA 2024-009  Town Manager Snow Bowden presented the information for this proposed budget amendment. This grant has already been approved but will carry over into another fiscal year, and will establish a capital project Commissioner Byrd made ai motion to approve the BOA 2024-009, which was seconded by Commissioner  ordinance.  Nelson. Thel Board voted unanimously to approve. BOA 2024-009.  CAPITALPROJECT ORDINANCE GRANT 20285  This ordinance is to establish the budget for Grant 20285 to be: funded by Harnett County. This project would bei for resurfacing tennis courts, and converting a tennis court into pickleball courts at the Al Woodall Commissioner Blackmon made ai motion to approve the ordinance, which was seconded by Commissioner Nelson. Thel Board voted unanimously to approve the Capital Project Ordinance Grant 20285.  Municipal Park.  RESOLUTION FORI RECEIVING FUNDS GRANT: 20285  This resolution is to receive the funds for Grant 20285 from Harnett County.    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 24, 2024  Subject: Erwin Depot Rehabilitation Memo  The Town of Erwin has received the report on the Depot from the structural engineer and an updated estimate toi fix the existing structure. This estimate is based on the plans wel had prepared in 2020. The cost estimate is just to fix the existing structure up to current code with minimal otheri improvements tot thes site. It does notinclude the  rebuilding oft the ticket booth and attaching it to the depot.    LYSAGH e 120 St. Mary's Street LEA ASSOCIATES 919,833.0495 structural engineers Firm No.C-0621  Raleigh, NC27605 lysoghtAssocioles.com  Date: May 1,2024 Client: Town of Erwin Recipient: Snow Bowden, Erwin Town Manager Email: bowmmenager@erwin-ncorg Subject: Structural Field Report Project: Erwin Train Depot Site: 111 Chief Joseph Ln, Erwin, NC28339 Project #: 14617 (L&A) Visit Date: Tuesday, April2 23, 2024 Introduction Letter Objective  Ont the date and at the location noted above, Tyson Dodd, PE observed the existing framing conditions of the Erwin Train Depot, which was originally constructed in 1907. The intent oft this engineering letter is to confirm the overall conditions oft the existing building, and to provide preliminary recommendations for potential repairs and/or renovations. This letter is noti intended to provide final recommendations for construction. The Town of Erwin has plans to repair and renovate the existing building ift the structure is salvageable. This report willl help provide the Town of Erwin with engineering observations and recommendations to determine thet feasibility of whether to pursue the repairs and renovation. Refer to the Structural Observations portion of the letter for field observations made by the engineer with Tyson met with Snow Bowden on site, where they walked the property and reviewed the existing condition. The existing building has been moved and relocated twice in its lifetime. It has been unoccupied and unmaintained in its most recent history. The existing building envelope, such as the roofing system (conventional asphalt shingles) ande exterior wall siding, have been compromised allowing for rain and other elements to infiltrate into the building causing significant deterioration to the existing structure. In 2016, the building was last moved, and it was placed on ai new foundation system with additional beam systems to reduce the existing floorj joist spans.. The overall framing consists ofl light framed wood framing with CMU masonry foundation walls and piers with assumed concrete footings.  preliminary repair recommendations. Existing Building Background  Structural Observations Existing Roof Framing Observations  The existing building envelope, asphalt shingles, has exceeded its lifespan and has failed throughout allowing for water infiltration. (Pictures 1-10) This water infiltration deteriorated and affected al large portion of the existing roof decking, rafters, and ceiling joists. There are multiple sections oft the roof decking that have deteriorated and failed resulting in large openings in the roof framing allowing rain and other elements into thel building. (Pictures 12,13,17) The existing roof framing consists ofa a rafter and ceiling. joist system with collar ties, vertical webs, spliçed eave overhangs. (Pictures 15,16,20,21) With this member layout, the existing framing behaves similar to a conventional wood rooft truss. This willl be The remaining existing asphalt shingles should be removed to allow for repairs to the existing roof framing system. All deteriorated roof decking shall ber removed and replaced with new decking to match the existing lumber dimensions. In addition, all severely deteriorated rafters and ceiling joists shall be removed and replaced with new wood. Forl less deteriorated wood, existing rafters and ceilingj joists can receive ai fulll length sistered member. Approximately 10% of the rafters and ceiling joists have severe damage, while 40% have minor deterioration. The remaining 50% of the rafters and ceiling joists are in good condition and will not require repair due to water damage. Once the deteriorated decking and rafters have been repaired, a new layer of 7/16" thick roof sheathing is recommended to be installed on top of 120 St. Mary's Street Raleigh, NC 27605 P: 919.833.0495 F:9 919.833.7630 ysaghtassociates.com  important to notei ifa and when the rooft framing is repaired.  Recommendations    the existing roof decking. A moisture barrier / envelope can then be installed on top of the roof sheathing and new asphalt shingles can bei installed. The overall existing roof system needs to be analyzedt to confirm the existing members and their connections satisfy capacity requirements. There is aj potential that the existing members and their connections do not satisfy these requirements because oft the truss- like framing style with less-than-ideal connections and layouts. Ift they do not satisfy these requirements, then additional repair recommendations will be required, such as sistering all rafters, ceiling. joists, and vertical webs with newi full-length members and/or strengthening existing member connections to increase load capacities. The analysis of this existing roof system is beyond the initial scope of L&A's involvement. Lastly, additional ceiling joist and end gable bracing is recommended.  Existing Wall Framing Observations  The existing wall framing appears to be in fairly good condition in comparison to the roofi framing, and there are minimal areas with water damage. (Pictures 22-25). At the existing sliding doors, there does not appear tol be a sufficient header to support the roof framing loads nor the sliding door itself. This can be seen by thel header sagging above the door openings. (Picture 19) It doesn't appear there is a dedicated header but rather only a doublet top plate, which is insufficient from a visual observation. The exterior siding appears to consist of two layers = one original layer of wall decking and one newer layer of panel Approximately 5% of the wall studs need tol be reinforced due to water damage. This will consist of sistering the existing stud with a newf full-length stud. New solid sawn or LVL headers shall bei installed over the existing sliding door openings that are sufficient for the roof and door loads and out-of-plane wind load. The newer panel siding shall be removed and new 7/16" thick wall sheathing shall be applied tot the original wall decking and studs. A moisture barrier/envelope can also then bei installed to the  siding. The exterior panel siding has deteriorated and exceeded its life span.  Recommendations  exterior face of this new wall sheathing. Existing Floor Framing Observations  Due to the water infiltration from the roof framing, large portions of the floor decking, spanning over the floorj joists, have deteriorated. (Pictures 26,27) There are large stacks of tongue and groove flooring, which may be the original flooring that went on top of this deteriorated floor decking. (Picture 18) In the crawlspace, the existing floorj joists and girders were observed. (Pictures 31-42) The majority of the floor joists appeared tol be ini fairly good condition with minimal water damage. The floor decking had more deterioration likely! because water can accumulate on the floor decking. The floorj joists don't hold the water, so the deterioration process fort thej joists has been slower. Some oft the existing joist ends have been altered or deteriorated and are at risk off failure. (Pictures 40-42) It appears when the building was last moved, some of the deteriorated floorj joists and rim beams were removed and replaced with new solid sawn wood. (Picture 33) In addition, ita appears two new dropped girder beam lines were introduced to reduce the existing floorj joist span. (Pictures 29, 35, 36) Overall, the existing dropped girder beams appeared to bei in good condition except for two locations. Ati thei first location, a portion of the newer girder was spliced beyond the CMU pier resultingi in failure at the splice connection. (Pictures 37-39) At the second location, the new pier was not constructed under the existing dropped girder splice connection, which is resulting in parallel to grain failure in the wood due tot the splice connection type. Itis approximated that over 70% of the floor decking needs to be replaced duet to the water damage. The original floor decking can be entirely removed, and then new %" thick floor sheathing can bei installed. The original tongue and groove finished flooring could be reinstalled ont top of this new: subfloor sheathing. The condition of the existing T&G flooring will need to be assessed by the owner to confirm it isi in good condition and salvageable. Approximately 15% of the existing floorj joists need to be sistered with ai full-length member (support to support) due to water damage or end condition deterioration. At the location where the newer existing dropped girder was spliced beyond the pier, a new dropped girder beam will need to be installed to span from pier to pier. At the existing dropped girder splice point beyond the new CMU pier, a new CMU pier and footing will need to bei installed or the existing beam will need to be removed and replaced with a new dropped girder spanning from CMU pier to CMU pier.  (Pictures 43,44) Recommendations  Page 2 of11    Existing Foundation Walls & Piers  Observations  The new CMU masonry foundation walls and pier appeared to be in good condition and constructed to modern day building practices. Other than the two locations noted above regarding the dropped girder supports at two splice locations, thei foundation walls and piers appeared to have been constructed  properly. (Pictures 29-31,35,36) Recommendations Site Pictures  There are no recommendations for the foundation walls and piers.  Picture 1: DJL_0735  Picture. 2: DJL_0737  Picture 3: DJL_0738  Picture 4: DJL_0739  Picture 5: DJL_0742  Picture 6: DJL_0743  Page 3 of11    Picture 7: DJL_0750  Picture 8: Photo Apr 23 2024, 104115AM  Picture 9: Photo Apr 232024, 104547AM  Picture 10: Photo. Apr 232 2024, 104618AM  Picture 11: Photo. Apr 23: 2024, 104651AM  Picture 12: Photo Apr 23: 2024, 104856AM  Page 4 of11    Picture 13: Photo Apr 23: 2024, 104908AM  Picture 14: Photo Apr 232 2024, 1049 14AM  Picture 15: Photo Apr 23 2024, 104933AM  Picture 16: Photo. Apr 23 2024, 104953AM  Picture 17: Photo Apr 23 2024, 105001AM  Picture 18: Photo. Apr 232024, 105103AM  Page 5 of11    Picture 19: Photo. Apr 232 2024, 105112AM  Picture 20: Photo. Apr 23 2024, 105822AM  Picture 21: Photo. Apr 23 2024, 110558AM  Picture 22: Photo Apr 23 2024, 111532AM  Picture. 23: Photo, Apr 232 2024, 111554AM  Picture 24: Photo. Apr 23 2024, 7 112301AM  Page 6 of 11    Picture 25: Photo, Apr 23: 2024, 112304AM  Picture 26: Photo. Apr 23 2024, 112343AM  Picture 27: Photo Apr 232024, 11:2400AM  Picture 28: Photo Apr 23: 2024, 112609AM  Picture 29: Photo Apr 232024, 112908AM  Picture 30: Photo. Apr 23 2024,113057AM  Page 7 of11    Picture 31: Photo Apr 23 2024, 1131 05AM  Picture 32: Photo Apr 232 2024, 1131:23AM  Picture 33: Photo. Apr 23 2024, 113135AM  Picture 34: Photo Apr 232024, 113629AM  Picture 35: Photo. Apr 23 2024, 113638AM  Picture 36: Photo. Apr 23 2024, 113653AM  Page 8 of11    Picture 37: Photo Apr 23 2024, 114504AM  Picture 38: Photo Apr 232 2024, 114521AM  Picture 39: Photo Apr 23 2024, 114530AM  Picture 40: Photo Apr 23: 2024, 114618AM  Picture 41: Photo. Apr 23 2024, 114623AM  Picture 42: Photo Apr 232 2024, 114709AM  Page 9 of11    Picture 43: Photo Apr 23 2024, 115847AM  Picture 44: Photo Apr 23 2024, 115901AM  Conclusion  Overall, the existing structure is in poor condition due to the water damage caused by thel lack of maintenance and repairs to the roofing system. However, structural repairs would be easy to access and install as the structure is exposed to view given there are no finishes or mechanical, electrical, and plumbing (MEP) to coordinate around. Repair and renovation work to older and historical buildings, like this one, is often more intensive due the existing finishes that have tol be demolished and then replaced after structural repairs are made. The recommended repairs are also relatively simple in terms of framing complexity. The underlying structure has the potential to be repaired and renovated dependent on whether the Town of Erwin has the proper resources to do so. Atar minimum, iti is recommended toi install temporary waterproofing measures, such as large tarps, over the rooft to prevent further water damage. If the Town of Erwin would like to pursue these preliminary repair recommendations, Lysaght & Associates would be glad to assist by producing formal analyses and repair drawings for construction. Please reach outt tot the Engineer of Record with any questions regarding this report or thet formal repair drawings.  [Reminder of this page has been intentionally left blank- - see next page]  Page 10 of11    Terms and Conditions Standard of Care  Inp performing professional services, the structural engineer has the duty to have that degree of learning and skill ordinarily possessed by reputable structural engineers, practicing in the same or similar locality and under similar circumstances. Iti is the structural engineer's further duty to use the care and skill ordinarily used in like cases by reputable members oft the structural engineering profession practicing in the same or similar locality under similar circumstances, and to use reasonable diligence and the structural engineer's best judgment in the exercise of professional skill and in the application of learning, ina an effort to accomplish the purpose for which the structural engineer was employed. This report does not express or imply any warranty of the structure but only addresses the condition of the portion which was readily accessible and observable at the time of observation. The report is based upon visual observations only (no physical testing was performed) and there is no claim, either stated or All documents produced by Lysaght & Associates, P.A. under this Agreement shall remain the property of the Lysaght & Associates, P.A. and may not be used by Town of Erwin for any other endeavor without the  Limitation of Liability  implied, that all conditions were observed. Ownership of Documents  written consent of Lysaght & Associates, P.A.  Authentication Sealed By: Dodd, Tyson Lysaght & Associates, P.A.  051558 5/1/2024 TYSON  Seal:  Dl  PE- Engineer of Record  Page 11 of11    9333333337  4  0y0    33335  3 593999393  55 3 555  80 2  S    a  14954839483877 E5 BE  2  S    53535 3633  / 2  2  S    4    B  Mla.0g 19AAISIIPTUROS    TABLE OF CONTENTS  Budget Message. Budget Ordinance.. Property Tax Summary... Total Revenues & Expenses..  Page 2 .Page 6 Page 11 Page 12 Page 13 Page 16 Page 17 Page 19 Page 23 Page 29 Page 32 Page 33 Page 42 Page 45 Page 46 Page 50 Page 55 Page 57 Page 60 Page 65 Page 67 Page 69 Page 71  Revenues.  Total Expenditures by Department.  Governing Board.. Administration. Non-Departmental. Planning.. Powell Bill.. Police.. Police-SRO.. Contracted Services- Fire.. EPW Admin.. Streets... Sanitation. Storm Water.. Recreation. Library..  Community Building.. Job Classification and Grade Scale.. Fee Schedule..    TOWN OF ERWIN P.O.) Box 459. Erwin, NC28339 RPPPASN-RCMDSe www.erwin-n.org  Mayor Randy L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David. L. Nelson William R. Turnage  Memo To: Mayor and Board of Commissioners From: Snow Bowden, Town Manager Re: Proposed FY 2024/2025 Budget Date: 06/24/2024 UPDATED COPY  Attached for your review and consideration is a copy oft thej proposed FY 2024/2025 budget. A public hearing was held on. June 6, 2024 at 7PM during our monthly June Town Board meeting at' Town Hall. This proposed budget is based on the discussion that wel had at our first budget workshop, during thej public hearing for the proposed budget, This budget includes a 7% Cost-of-Living Adjustment for all of our employees. Wei need tol look for ways to be more competitive when it comes to our salaries and benefits. Itis much easier to retain a good employee than recruit ai new employee toi fill a vacancy left Iwouldi like to point out that this is thej proposed operating budget for the next Fiscal Year. Wel have al lot ofexciting projects that willl bei taking place in Erwin over thei next two years that have been funded by grants from the State ofNorth Carolina. I would like tot thank Representative Penny and Senator Burgin for their assistance in helping the Town ofl Erwin get these funds for our citizens. A brief list oft the projects arel below:  and at our special called meeting on' Tuesday, June 11th.  by a good employee.  $500,000 for a storm water management study/plan $480,000 fori recreation improvements and expansion $500,000 for economic development purposes $50,000: for other recreation improvements. $100,000: for improvements to our Community Building  $1,000,000 grant for water and sewer improvements that was originally awarded tot the Town of Erwin but was redirected to Harnett Regional Water due to the fact that Harnett Regional Water handles our water and sewer services. The' Town has applied for a grant from the N.C. Department ofTransportation tol help us with the development ofal Bike/Pedestrian Plan. Wel have also applied for grants with various state agencies for assistance with a stream restoration project for the stream that runs through W.N. Porter Park. Wel have been awarded around $60,000 so fari in grant funds that I am still waiting tol hear additional information about. Wel have also applied for grants that could help us: fund Phase 2 ofthel East Erwin Drainage project.  2    Budget Highlights:  The proposed budget includes a contribution to the Erwin Fire Department based The proposed budget calls for keeping the property tax rate at the: same: rate of Our current waste provider GFL has passed on a 7% increase in rates due to  onaf $.095 tax rate. $0.48. inflation.  Trash collection- currently it is $7.15/month per container to $7.92/month Recycling collection - currently it is $2.75/month per container to The proposed budget includes a 7% Cost ofLiving Adjustment (COLA) for all of There are funds in the proposed budget to move forward with installing the Flock There are funds in thel budget to purchase new body cameras, Tasers and hand  per can $3.05/month per can  our employees.  camera system in the' Town of Erwin. guns for the Erwin Police Department. Health insurance rates are $560/month Dental insurance rates are $34.39/month Vision insurance rates are $7.16/month  There was an increase int thei retirement rates set by the State ofl North Carolina: Thei rate is 15.04% for law enforcement and 13.67% for all ofour other There are additional funds allocated in this budget for contracted services in the Planning Department to clean-up dilapidated properties. There are funds of$11,8561 to pay Harnett County for handling our fire There is no fee from Harnett County for thel Erwin Public Library in thej proposed budget. This is the first year that wel have not had to pay for this service. The library consolidation project has gone: really well. I continue tol hear great things about everything that is happening at the Erwin Public Library. They are offering longer hours and more: services now as ai result of the consolidation project. Thej proposed budget does include a one-time transfer of $91,409 from the American Rescue Plan Fund to the general fund to cover. general governmental operations. These are thei remaining funds that we reçeived from the. American Rescue Plan and they have tol be appropriated by 12/31/2024. There are: funds for an. ADA transition plan. Itis ai requirement for municipalities that have over 50 employees (including part-time and members oft thel Board). We  employees  inspections.  are getting very close to this threshold.  There are: funds in thel budget for a' Town family event day. There are funds in thel budget to update our way-finding signs. There are funds int the budget tol help with some improvements at the Erwin  History Room.  3    There are funds of $25,000 to pay Harnett County Animal Control for animal control services ini the upcoming fiscal year. Wei need toj prepare for another increase for this service. The cost of! providing this service as increased significantly andi it will continue to rise SO we: need to bej prepared for other increases. The fee was $12,000 in the current fiscal year. The current amount that I have budgeted for our annual audit is $14,500. In the proposed budget I havei requested funds of $27,500. This is due to all oft the grant funding the Town will be spending over the next Fiscal Year we will need tol have Just to clarify, wel have received state and federal grants in the past but they were under the threshold that requires a single-audit. The amount of grant funding that will be expended in the upcoming fiscal year will Int the proposed fee schedulel Ih have asked for a slight increase in the: fees listed Trash collection- currentlyitis $7.15/month per container to $7.92/month Recycling collection - currently it is $2.75/month per container to Increase of$50 for variances, rezoning and text amendment cases to cover the! higher costs ofa advertising for each public hearing (mailed notice, and other advertisements). Thej proposed fee for text amendments, special use permits, rezoning request, and text amendments is $350. Rent fee for the Community Building is set at $300/daily fee for residents and $400 for nonresidents. We can adjust this if needed once we, get the improvements to the building finalized and opened. There are funds in a contingency linei item in the Board of Commissioners budget tocover the costs ofaj pay study for our Town Staff and any other unexpected  asi single-audit completed.  require a single-audit.  below:  per can $3.05/month per can  expenditure.  REQUESTED PERSONNEL CHANGES  The proposed budget does not include any new positions. It does propose shifting one of our open vacant positions from the sanitation department to the streets department. Thej position in our sanitation department has been vacant for a while now and after speaking with the Public Works Director Mark Byrd Ib believe that it makes the most sense: for his department to try and find another employee that can help with everything that Erwin Public Works is responsible. There are: no additional personnel changes in this proposed budget.  AMERICAN RESCUE PLAN  The proposed budget does include a one-time transfer of$91,409 from the American Rescue Plan Fund to the general fund to cover. general governmental operations. Thisi is the final remaining balance oft the funds that the' Town received from the. American Rescue Plan. Ifthis proposed transfer is not approved please remember that these funds have to be appropriated by December 31, 2024. The funds havet to bes spent byl December  31.2026.  4    PRIEBE FUND UPDATES  Thej proposed budget includes some new line items in our revenue section and the expenditures for our Recreation Department for the Priebe Fund. Thel Priebe Fund will remain inj place but iti is now included in the General Fund. The proposed budget includes ap proposed transfer ofi funds from the Priebe. Fund to the General Fund fori improvements at Al Woodall Park and tol help with travel expenses ifv wel have a youth sports team make  an all-star tournament. SUMMARY  Town Staff1 has worked persistently ini trying to reduce expenses and save as much revenue that is possible for the' Town. Over the last five fiscal years the Town has made Iti isi imperative that we be good stewards of tax payer funds especially with saving funds fora a rainy day or uncertain economic times. There is always the potential for us to have a major problem to: fix such as thei issue we are dealing with West K Street at the moment Town Staff has been in contact with Representative Penny in regards to the damage at West K Street. We are hoping to get some funds from the State ofNorth Carolina to help with this] project. We are going to need to do something soon to fix this road. There area lot ofexciting projects that have started or will be starting very soon in Erwin. Iam Town Staff will continue to monitor our: revenues to ensure that we are staying on budget. There are some concerns about the economy and aj potential recession. Ifour revenues slow down we will have to make adjustments to this budget oncei it is passed. If youl have any questions, ori if your need any additional information after your review, please doi not hesitate to contact me. Hopefully, wel have provided you with enough detail for you tol be able to evaluate each departmental request and approve the proposed budget on. June 24th, 2024. The budget does need to be approved by. June 30th, 2024.  significant improvements to our: fiscal condition.  as an example.  looking forward to seeing the progress in 2024-2025.  Regards,  no Boub Snow Bowden Town Manager  5    Mayor Randy L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David L. Nelson William R. Tumage  TOWN OF ERWIN P.O. Box 459-Erwin, NC2 28339 Ph: 910-897-5140  Fax:910-897-5543 www.erwin-nc.org  BUDGET ORDINANCE TOWN OF ERWIN: FY 2024/2025  BEI IT ORDAINED by the Board of Commissioners of the Town of Erwin, North Carolina, that the following revenues and expenditures, together with certain restrictions and authorizations, are hereby The following amounts are hereby appropriated for the operations oft the Town government and its activities for the fiscal year beginning July 1,2024 and ending June 30, 2025, as per detailed fund; ITI IS ESTIMATED THAT THEI FOLLOWING REVENUES WILL BE. AVAILABLE IN THE GENERAL FUND FOR THE FISCAL YEAR BEGINNINGJULY 1,2024 AND. ENDINGJUNE3 30,  adopted.  GENERALI FUND REVENUES  2025:  AD VALOREM TAXES (CURRENT YEAR) AD VALOREM TAXES (MOTOR VEHICLES) SALES. AND USE TAX SANITATION: FEES OTHER STATE-COLLECTED REVENUES FIRE: DESIGNATEDTAXES STORMWATER UTILITY FEES POWELL BILL: FUNDS TRANSFER FROM OTHER FUNDS FUND BALANCE. APPROPRIATED TOTAL GENERAL FUND REVENUES  $1,554,536.00 $201,542.00 $1,018,000.00 $475,000.00 $213,800.00 $347,558.00 $69,000.00 $160,000.00 $122,409.00 $0.00 $344,389.00 $4,506,234.00  OTHER  6    GENERAL FUND EXPENDITURES  THE FOLLOWING AMOUNTS ARE. HEREBY APPROPRIATED IN THE GENERAL FUND FOR THE OPERATION OF THEI MUNICIPAL GOVERNMENT FOR THE1 FISCAL YEAR BEGINNING  JULY 1,2 2024 AND ENDING JUNE 30, 2025:  GOVERNING BOARD ADMINISTRATION NON-DEPARIMENTAL INSPECTIONS/CODE ENFORCEMENT POWELL BILL- STREETS POLICE POLICE (SRO) FIRE (CONTRACTED) PUBLIC WORKS- ADMINISTRATION PUBLIC WORKS- STREETS PUBLIC WORKS- SANITATION PUBLIC WORKS- STORMWATER PARKS AND: RECREATION COMMUNITY CENTER  $46,885.00 $384,084.00 $408,357.00 $248,784.00 $192,000.00 $1,302,050.00 $84,201.00 $347,558.00 $135,860.00 $504,124.00 $343,759.00 $71,400.00 $411,172.00 $26,000.00 $4,506,234.00  TOTAL GENERAL FUND EXPENDITURES GROUP HEALTH RESERVE FUND REVENUES  ITI ISE ESTIMATED THAT THE FOLLOWING REVENUES WILL BE. AVAILABLE IN THE GROUP HEALTH RESERVE! FUND! FOR THE FISCAL YEAR BEGINNINGJULY 1,2 2024, AND  ENDING. JUNE 30, 2025:  TRANSFER FROM GENERAL FUND: $14,000.00  TOTAL GROUP HEALTH RESERVE FUND REVENUES: $14,000.00 GROUP HEALTH RESERVE FUND EXPENDITURES  THE FOLLOWING AMOUNTS. ARE. HEREBY APPROPRIATED IN THE GROUP HEALTH RESERVE FUND FOR THE OPERATION OF THE: MUNICIPAL GOVERNMENT FOR' THE FISCAL YEAR BEGINNINGJULYI 1,2024, AND ENDING. JUNE 30, 2025: EMPLOYEE HEALTH REIMBURSEMENTS: $14,000.00 TOTAL GROUP HEALTH RESERVE EXPENDITURES: $14,000.00  7    CAPITAL RESERVE FUND REVENUES  ITIS ESTIMATED THAT THE FOLLOWING REVENUES WILL BE. AVAILABLE! IN THE CAPITAL RESERVE FUND FOR THE FISCAL YEAR BEGINNINGIULYI,20A, ANDI ENDING  JUNE 30, 2025:  TOTAL CAPITAL RESERVE FUND REVENUES: $0 CAPITAL RESERVE FUND EXPENDITURES  THE) FOLLOWING. AMOUNTS ARE HEREBY APPROPRIATED IN' THE CAPITAL RESERVE FUND FOR THE OPERATION OF THEI MUNICIPAL GOVERNMENT FOR THE. FISCAL YEAR  BEGINNING. JULY 1,2024 AND ENDING JUNE 30, 2025:  TRANSFER TO GENERAL FUND: $0 TOTAL CAPITAL RESERVE EXPENDITURES; $0 AMERICAN RESCUE PLAN FUND REVENUES  ITISESTIMATED THATTHE FOLLOWING REVENUES WILL BE. AVAILABLE INTHE AMERICANRESCUEPLAN FUND FOR THE FISCAL YEAR EGRAINGANIYI,IAAND  ENDING JUNE: 30, 2025:  TOTAL AMERICAN RESCUE PLAN FUND REVENUES: $91,409 AMERICAN RESCUE PLAN FUND EXPENDITURES  THE FOLLOWING AMOUNTS AREI HEREBY. APPROPRIATED IN' THE. AMERICAN RESCUE PLAN FUND FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT FOR THEI FISCAL  YEAR BEGINNING JULY 1,2 2024. AND. ENDING. JUNE: 30, 2025: TOTAL AMERICAN RESCUE PLAN EXPENDIURES,39IA0X  TRANSFER TO GENERAL FUND: $91,409  8    PRIEBE FUND REVENUES  ITI IS ESTIMATED THATTHE! FOLLOWING REVENUES WILL. BE. AVAILABLE IN THE PRIEBE FUND FOR THE FISCAL YEAR BEGNNINGIULY1,2024, AND ENDINGJUNE3 30,  2025:  TOTALI PRIEBE FUND REVENUES: $1 10,000 PRIEBE FUND EXPENDITURES  THE1 FOLLOWING AMOUNTS AREI HEREBY. APPROPRIATED IN THE PRIEBE FUND: FOR IMPROVEMENTS AT AL WOODALL PARK. AND/OR EXPENDITURES TO COVER THE COSTS OF TRAVELING FOR TEAMS THATI MAKE THE ALL STAR TOURNAMENT FOR THE FISCAL  YEAR BEGINNING. JULY 1, 2024. AND ENDING JUNE 30, 2025:  TRANSFER TO GENERAL FUND: $10,000 TOTAL PRIEBE FUND EXPENDITURES; $10,000  TAXI LEVY  There is hereby levied ai tax rate of$0.575 on each $100 property valuation as listed for taxes as of January 1,2023, on the tax records of Harnett County. This includes $.48 tax rate for general services  and a! $0.095 tax rate for fire protection services.  FEE SCHEDULE  The attached fee schedule, formally the Town of Erwin Fee Schedule for FY 2024-2025, is adopted as part oft the annual operating budget, setting fees for various Town services and permits.  JOB CLASSIFICATION AND GRADE SCHEDULE  The attached job classification and grade schedule, formally Town ofErwin. Job Classification and Grade 2024-2025, is adopted as part of the annual operating budget, setting the number of positions and  grade (rate of pay) for each job classification within each Town Department. SPECIAL AUTHORIZATION- BUDGET OFFICER  The budget is approved as a departmental budget and the budget officer shall be authorized to reallocate departmental allocations among the various objects of expenditure, as he/she believes neçessary. The budget officer shall be authorized to effect interdepartmental transfers in the same fund, not to exceed five percent ofthe appropriated: monies for the department where the allocation is being reduced. Notations ofall such transfers shall be made to the Board at the next succeeding Board meeting.  9    RESTRICTIONS- BUDGET OFFICER  Thei inter-fund transfer of monies shall be accomplished by Board authorization only. The utilization of  any contingency appropriation shall be accomplished by Board authorization only.  ADOPTION  Copies of the budget ordinance shall be furnished to all appropriate officials oft the municipality and kept ADOPTED by thel Board of Commissioners oft the Town ofl Erwin, this 24th day of. June 2024.  on: file for proper recordation of receipts and disbursement oft funds.  .Baker Randy Mayor  SE  ATTEST:  KtloVAas  Katelan Blount Deputy Town Clerk  10    3 5 5 5 e E 8 a x a 1 8 X S 3 I  -  9  0 E -  < S   5 R  8 X - 8 0O 00 0 4  <  -  8 I € 8 X -  a  E 9 x B 8 5 3 S    11    8  12    888888888 888888888885 4888584 8888888888 888888888885 3S  38888883  £888888883  88888888 8838384  888888888; 3858354  8  83888888 888888888  8888888888988888888883888  8888888988 88338838385  68  888888885  888888888  88998 46s  888888898388883: 1  888  88888888883; 888888 88888 88888888888  13    £8888888885 £88888888885  68  8833443443  %595  6995 44333333453  3388885  84834648444 4855  65  43 %%  14    8858  8888888888  %%8   9945  8  888888  15    16    8888888 9  17    18    88883888388  0  19    20    21    22    23    24    25    - 5 < o F a D 0 y  26    27    28    88%  88888888888 888888888885  29    o  a b a a  30    31    d& 88888  38888888  8888  / of & 98888 688 00 8888881 & 8888  32    6%%  33    34    <  35    A - o  U -  36    U a -  37    38    39    40    41    42    43    44    45    8888888  46    L 5 € a  - 9  47    48    49    50    a < 9  a  51    b  52    53    54    8888 5  5  8888888888:  66  338835  55    56    28838888 388888885  888888888  8888888888888888 8  888888888 88888888 388888885 o8 888888888 1888888888 65 1888888888.  57    58    8  59    - 6 A  - 6  60    o  A - 8  61    62    63    8  64    8888888883888888885 d0 8888888888838 8  8888888888888838888 888888888888 8 8888888888888898883 8888888888 888883838843 889%  89888888888898883 88888884833393838  8%8  888  65    - e o 3 a de  V a  3 8 - de 9 D- o @ a 3 e   a 16 de e  of = E a 3 e d9 n e la  8 e 9 S 00 L a 8 of V S  = =  66    88888  64w  8888833  888 38988  382838888 8 s5s 5 8 888888 955  988888 88888  67    1 € S -  D a -  68    Town of Erwin  Job Classification and Grade 2024-2025  Departments Administration Town Manager Finance Director  Number of Positions  Grade  1 1 1 1  31 21 18 15  Town Clerk/Human Resources Director Finance Officer/Deputy Clerk  Planning Town Planner Code Enforcement Officer  1 1  19 17  Police Police Chief Lieutenant Investgator/Communty Officer Patrol! Sergeant Senior Patrol Officer Patrol Officer School Resource Officer Part-Time Patrol Officers Records Clerk *Cadet  1 1 2 2 2 6 2 6 1 2  25 19 18 17 15 14 14 12  69    Public Works Administration, Streets Sanitation, Storm Water Public Works Director Mechanic/Crew Leader Maintenance Worker  1 1 1 0 2 Varies  23 12 7 12 12  Heavy Equipment Operator (Sanitation) Heavy Equipment Operator (Street)  Part-time Parks and Recreation Parks & Recreation Director Athletic Program Director Park Maintenance Specialist Part-time  1 1 1 Varies  21 15 10  70    TOWN OF ERWIN FEE: SCHEDULE FY2024-2025  ADMINISTRATIVE FEES Copier usage (Per Page) Agenda Packet Ordinance Return Check Fee Police/Accident Reports Notary Fees PRIVILEGE LICENSE FEES Beer off Premises ABC Permit Beer on Premises ABC Permit Wine-"Off Premises" ABCI Permit Wine-"On Premises" ABC Permit  .25 $8.00 (per meeting) $25.00 $25.00 $5.00 $5.00  $20.00 $25.00 $20.00 $25.00  MONTHLY GARBAGE COLLECTIONI FEES Residential Collection (Household Waste) Residential Collection (Household Recycling) Other Solid Waste Collection (Yard, White, Brown)  $7.92/Container $3.05/Container $ 10.00/Month $2.50/ Month $7.00/Year  Storm Water Collection Vehicle Fee  Additional Solid Waste Collection Fees Pursuant to Chapter 2, Section 4-2018(d)  Level I:.. Level I:. Level II:.  $40.00 $80.00 $120.00  PLANNING FEES  Subdivision Review Applications Minor Subdivision Final Plat Major Subdivision Preliminary. Review Major Subdivision Final Plat Review Certification of Exempt and/or Recombination Plats Manufactured Home Parks- Residential  $300 + $10.00 per lot $300 + $10.00 per lot $300 + $10.00 per lot $50 $250.00 + $20.00 per lot  Planned Unit Development- ReidenialNonedemia $500 + $4.00 per lot  71    Code Enforcement Daily Fines for violation(s) Mowing lot Removing trash from lots Zoning Compliance Permits Zoning permit, change-in-use, or occupancy Zoning permit in) Flood Plain Zones Temporary Zoning Permit Temporary Mobile Produce Stand Permit Zoning Verification Permit Zoning Verification Letter Single Family Homes Single Family Homes in Flood Plain New Multi-family Dwellings Revised Multi-Family Dwellings Planning Board Fees Application for rezoning map amendment Application for Special Use Permits Application for a Street Closing Board of Adjustment Fees Application for Variance Appeal Zoning Administrator's) Decision Sign Permit Fees Wall Sign  Found in Section 36-548 in Town Code  100% contractor charge 100% contractor charge $50 perl lot $100 per lot $50/year $25/year $25 $50  Site Plan and Permit Review (new construction and/or additions per lot)  $75 per lot $125 per lot $200 per lot $75 per lot  $350 $350 $500 $350 $350  Application for Text Amendment to Ordinance $350  $50/each $50/each $100/each $20/each $100*  Ground sign/freestanding sign (requiring footings and wind calculations) $100/each  Temporary Construction Signs Outdoor Advertising/High Rise (plus inspection fees) Temporary Banner/windblown signs Political Signs and special event signs  *$90: refunded ifa all signs are: removed within 5 days of an election day/day oft the  special event Cell Tower Fees etc.)  Conçealed Attached wireless communications facility (i.e. water tank, church steeple, Collocated or combined wireless communications facility (i.e. basic co-location)  $5,000 $1,000  72    Free-standing Concealed wireless communications facility (i.e. clock tower) Non-concealed free standing wireless communications facility (i.e. monopole, guided  $6,000 $7,000 $350  tower)  Storm Drainage Review Storm Drainage Review RECREATION FEES SPORT REGISTRATION: FEES Residents who live inside Town Limits Residents who live outside Town Limits  $25.00 $45.00  RENTAL RATES General Park Rental Rates Field- $55 an hour/per field Lights- $20 an hour per field Erwin Gym  Residents- $100 Deposit + $50 for 21 hours Non-Residents- $100 Deposit + $75 for 21 hours  $15/hour for each additional hour $15/hour for each additional hour  Picnic Shelter/Gazebo  Residents- $25 Deposit  Non-Residents $25 Deposit + $25 daily fee  Youth Tournaments and Showcases  There is ai minimum of nine teams needed to host a youth recreation tournament  9-13 Teams: $185 per team 14-18 Teams- $165 pert team 19-22 Teams- $145 per team 24+ Teams- $3,100 flat rate  These rates are based on a two-day tournament (1/2 team rate applies for a single day). Ifthe number ofteam that you have over the weekend varies by day, the day with the most teams will be the day to determine the rates. Fori tournaments longer than two days Town Staffwill customize ai rate structure based on the approved rates  for a two-day tournament. Adult' Tournaments  There is a minimum of five teams needed to host and adult tournament  73    5-19 Teams: $1,600 flat rate 20-23 Teams: $1,800 flat rate 24+ Teams: $2,000 flat rate  These rates are based on a two-day tournament (1/2 team rate applies for a single day). Ifthe number of team that you have over the weekend varies by day, the day  with the most teams willl be the day to determine the rates.  Community Building  Residents- $100 Deposit + $300/daily rental fee Non-Residents $1001 Deposit + $400/daily rental fee  74    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 24, 2024 Subject: BOA 2024-09  The' Town of Erwin has received a $50,000 grant fromi the State ofl North Carolina that isl being sent to usi through Harnett County. Town Staffh has prepared al budget amendment, grant project ordinance, and ai resolution to receive the funds fori thei improvements at Al Woodalll Parki that wel have already discussed. We can always change the language ini the grant project ordinance at al later date if needed. With the upcoming ending of the current fiscal year wei need to establish a  plan for this grant SO we can close our books ont the current fiscal year.    BUDGET ORDINANCE AMENDMENT  BOA2024-09 FISCAL YEAR 2023-2024  BE IT ORDAINED by the Governing Board of the Town of Erwin, North Carolina that the following amendment be made tot the annual budget ordinance for the fiscal year ending June Section 1. This Budget Ordinance Amendment seeks to Increase Revenues and Increase Expenses by $50,000. This will recognize additional income for al Harnett County GRANT# 20285 - Al Woodall Park, Tennis & Pickle ball Courts project. This will allow the 2023-2024 Budget to Section 2. Toa amend the General Fund: The revenues are to be changed as follows:  30, 2024.  bei in balance.  Account  Description Current Approp.  Increase/Decrease (+)$50,000  Amended Appropriation $50,000  31-3390-020 Harnett Cty Grant  -0-  Section 3. To amend the General Fund: The Expenditures are to be changed as follows:  Account  Description  Current Approp. Increase/Decrease Amended Appropriation  31-2750-450 Contract! Services  $0  (+)$50,000  $50,000  Section 4. Copies of this budget amendment shall be furnished to the Clerk, the Governing  Board, the Budget Officer and the Finance Director for their direction.  Adopted this 24 day C of duh22024.  CES RandyLBaker, Mayor  amyAlatan VAQAt Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN CAPITAL PROJECT ORDINANCE Harnett County osb23 Grant 20285 Passthru  BE IT ORDAINED by the Town Council of the Town of Erwin, North Carolina that, pursuant to NCGS 159-13.2 the following Capital project ordinance is hereby adopted: Section 1: This ordinance is to establish al budget for a Capital project to be funded by Harnett County, osb23 Grant 20285 PASSTHRU as follows: $50,0001 to resurface two tennis ball courts, and convert one tennis ball court into two pickleball courts at the Al Woodall Park, in Erwin, Section 2:7 The following amounts are appropriated for the project and authorized for  North Carolina. expenditure:  Harnett County Grant# 20285-Al Woodall Park $50,000.00  Section 3: The following amounts are appropriated for the project and authorized for  expenditure:  Tennis/Pickleball Courts Capital Project  $50,000.00  Section 4: The Finance Director is hereby directed to maintain sufficient. specific detailed accounting records to satisfy the requirements of the grantor agency and the grant  agreements.  Section 5: The Finance Director is hereby directed to report the financial status of the project to the Town Manager on a monthly basis, through the financial summary to the Town Manager. Section 6: Copies oft this Capital project ordinance shall be furnished to the Budget Officer, the Section 7:This Capital project ordinance expires when all the projects have been completed and the Harnett County Project Grant funds have been expended by the Town.  Finance Director and to the Clerk to Town Council.  Adopted this24 day ofuA22024.  ATTEST:  Randy Baker, Mayor ES  CPRDA WAowt Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION  FOR RECEIVING HARNETT COUNTY OSB23 PassThru GRANT# 20285 FUNDS  AL WOODALL PARK- CAPITAL PROJECT  WHEREAS, Harnett County government is acting as aj pass-through entity for the North Carolina Office of State Budget and Management (OSBM) to help The Town ofl Erwin (Sub recipient) receive one-time direct funding, courtesy ofl North Carolina State Senator Jim Burgin. WHEREAS, Harnett County will provide to the Town of Erwin, one lump-sum payment of WHEREAS, a resolution affirming Harnett County Grant# 20285 funds will be expended to cover costs incurred during the time period May 31,2024 until the Capital Project is completed. WHEREAS, revenue received under the grant will be kept in a separate fund and will: not be cO- WHEREAS, the Town of Erwin, will provide to the County of Harnett any unspent grant revenue as of October 3, 2025, unless there is an extension oft the grant end date allowed; and NOW, THEREFORE, BE IT RESOLVED, by the Town Council with the Town ofErwin we hereby accept funding as appropriated in Session Law 2023-134 and by adopting this resolution affirm that the grant revenue will only be used for the purposes as set out by said grant and certify such to the State Director of the Office of Budget and Management and the Town of BEI IT FURTHER RESOLVED, that the Town ofl Erwin will comply with the procedure created by the North Carolina General Assembly to receive funds under the Act.  allocated funds.  mingled with other Town revenue; and  Erwin Finance Director; and  Adopted the 24 day of duye 2024.  F The Honorable Randy Baker Mayor Town ofl Erwin  ATTTEST:  Khoo Vharb Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION CAPITAL PROJECT FUND  AUTHORIZING Harnett County GRANT #20285- Al Woodall Park  WHEREAS, Harnett County government is acting as a pass-through entity for the North Carolina Office of State Budget and Management (OSBM) tol help The Town of Erwin (Sub recipient) receive one-time direct funding, courtesy of] North Carolina State Senator Jim Burgin. WHEREAS, Harnett County will provide to the Town ofl Erwin, one lump-sum payment of WHEREAS, the Harnett County Grant #20285 funds can be used to cover costs incurred during  allocated funds.  the time period May 31,2024 until the Capital Project is completed. WHEREAS, NCGS 159-26(B)(2) authorizes the creation ofas special fund; and  NOW,THEREFORE, BE IT RESOLVED,  SECTION1. The Town of Erwin, Town Council hereby creates the Harnett County  Capital Project Grant# 20285- Al Woodall Park Fund to accept funding and by adopting this resolution affirm that the revenue will only be used for the  purposes as set out by said grant.  SECTION2: This Harnett County Project Grant# 20285 - Al Woodall Park Fund shall  be effective beginning May 31, 2024 and remain until the completion of  the Capital project.  Adopted the 24ayd of 0W22024.  The  Randy Baker  Mayor Town of] Erwin E  ATTTEST:  DCA WAQEE Katelan Blount, Deputy Town Clerk    Download  Full: screen  Print  EI Show email C X  ESTIMATED  MC CONTRACTING & FIBERLLG 431 DurhamLake Rd Dudley NC28333 SENGANACN 919-921-6525 TO: GARRETT BURCH VIFIBER erapurengytper.con Q7Y DESCRIPTION ASPHALT! REPAR 9001 WEST ERWIN NG 28339 1 9.5 FT X 75FT ONE SIDE OF THE ROADI FROM THE 1 CENTERI 70 THE CURB 250FT x 9.5FT ONE SIDE OF THE ROAD. FROM THE CENTER: 70 THE GURB 43 FT x 20FT FROM CURB TOCURB 3INCHES THICK. APROXMATED. AMOUNT OF/ ASPHALT 100 TONS. REMOVEESTINCASPIAT GLEAN &LEVEL THE DAMAGEDAREA  DATE 11/09/2023  PRIGE COST  1  $23,500.00  $4,500.00  TOTAL  $28,000.00  THANK YOUFOR YOUR BUSSINESS!    TOWN OF ERWIN P.O.] Box 459. Erwin, NC 28339 Ph:910-897-5140- Fax: 910-897-5543 www.erwin-nc.org  Mayor Randy L. Baker Mayor Pro' Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David L. Nelson William R. Turnage  Memo To: Martha Mondragon, V1 Fiber CC: Kelly Shull, V1 Fiber Kris Powell, V1 Fiber Matt Henley, V1 Fiber From: Snow Bowden, Town Manager Re: West E Street Damage Date: November 17, 2023  First off, Iwould like to thank you and your team for addressing the otheri items we asked tol be addressed, and for the work that youl have done so far to fix the potholes in our streets that were created due to thei road cuts that were necessary for this fiber project. Thank you for meeting with Mark Byrd and me earlier in the week to discuss West E Street. We have looked at your proposal andi it will not be suitable: for the' Town ofl Erwin. Based on thei information in the scope ofv work that you provide us (attached) it appears that you are only proposing toj patch the visible failures ini the road. Our Town Engineer assessed the damage to this road and this proposed fix will not be sufficient. Thei road needs to bei repaired based on the scope ofworki included in the two bids that we provided you (Johnson Brothers and Barnhill Paving both attached as well). The damaged asphalt needs to bei milled down and removed off site. Then have new asphalt installed from curb to curb. As Iknow you are aware this road: is one oft thel busiest roads in our Town network. This road has al large amount of18-wheeler traffic due to the City ofl Dunn Water plant. This road also serves al long standing garage in the' Town of Erwin that provides a wrecker service and also receives deliveries. There is thej potential that the undeveloped areas near this road will be developed soon, which would mean additional traffic. Therefore: it is vital tol havet this road fixed toi its preexisting condition and not simply patched. We are concerned about the road failing due to the weight oft the 18- wheelers. We are not looking for a free road improvement: for the record. Wei recently repaved this section oft the road just a few years ago. If youl have any questions please contact me directly at 910-591-4200 or at! OMmMAONASTETMITRREOTA Thank you for  your time and consideration. Regards, n Ba Snow Bowden Town Manager    Page No.  Pages  PROPOSAL AND ACCEPTANCE  JOHNSON BROS. UTILITY & PAVING CO., INC. 19241 NORTHI MAIN STREBT IILINGTON/NC27346 Phone (910) 893-8378  PROPOSAL SUBMITTED TO TOWN OF ERWIN STREET CITY, STATE AND ZIP CODE FRWIN/,N.C.28339. ARCHITECT  PHONE 910-897-8141 JOB NAME JOB LOCATION ERWIN,N.C. UNIT LS LS  DATE  9/22/2023 !  "E"S STREEL PAVEMENTE REPAIR  DATE OF PLANS  JOB PHONE TOTAL $ $ $ $  We hereby submit speclficallons and estimates for:  QUANTITY RATE  1)MOBILIZATION  1$ 2,500.00 $ 2,500.00 $10,000.00 $ 10,000.00  2)N MILL ASPHALYPAVEMENT: & REMOVE OFF SITE. SWEEP/CLEANPREP FOR ASPHALT.  (BWDEX4GLONG : OPTION#1  3)INSTALL 4.0" B25.0CAND 1.5"S9.5B ASPHALT. SY  802$ 52.50 $ 42,105.00  4) OPTION#2 5)1 TRAFFIC CONTROL  INSTALL25'M9.0C: AND1.5" S9.5B ASPHALT. SY  802$ 46.55 $ 37,333.10 2$1 1,500.00 $ 3,000.00  DAY RATE  NOTE: THIS PRICE IS BASED ON THE NCDOT MONTHLYTERMINAL F.O.B. ASPHALTI BINDER PRICE OF $616.88 PER TON FOR THE MONTH OF SEPTEMBER: 2023. IF THE ASPHALT CEMENT PRICE FLUCTUATES FROM THIS STATED PRICE AT ANY TIME DURING THE PERFORMANCE OF WORK UNDER THIS CONTRACT, JOHNSON BROTHERS UTILITY& PAVING CO., ING. HAS THE RIGHT TO ADJUST PRICES IN ACCORDANCE WITH THE NCDOT MONTHLY TERMINAL  F.O.B. ASPHALT BINDER PRICES. NOTE:. NOUTILITIES,NO PAINT/THERMO.  We Propose hereby to furnish material and labor - complete in accordançe with above-spedlications, for the sum of:  XXXXXXXXXX  dollars ($_  Payment to be made as follows:  PAYMENT DUE IN FULLI NET: 30 DAYS FROM INVOICE DATE 11/2% MONTHLY INTEREST PENALTY ON LATE PAYMENT  All materlal ls guoranloed lo be as speclfled. AH work lo be completed In a workman- like monner according to standurd practices. Any alterotion or devlation from aboy. Authorizad speelflcallons Involving exira cosls will be execuled only upon writien orders, and Signoture. an extra charge over and above the esjimaio. All agreements contingent upon sirikes, accldents or delays bayond our conirol. Owner to cany Fre, tornado Acceptance of Proposal -The above prices, specificatlons and condilons are scisfuctory ond are hareby accepted, You are authorized lo do the work as specfled. Payment will bo made ds outlined above.  will become pensalion lnsurancs,  Chiehn Note: This proposal' may be  and alher necessary Insurance. Our workers are fully covered by Workmen's Com- withdrawn by us If nof accepted within. 30DAYS days.  Signature. Signature.  Date of Acceptance. PACC-693-3 DOIMYEn IN HCA    BARNHILL CONTRACTING COMPANY Southeast Division 1100R Robeson Street (28305) Post Oflice Box3 35376 Fayetteville, NorthCarolina: 28303-5376 Oft 1910) 488-1319 Fax/910)1 488-1098 wwhamhtonraxingom  October 6, 2023 To: Reference: Subject: Mr. Drietzler:  Town of Erwin, NC Attention: Billl Drietzler, PE Town ofl Erwin- - West] E Street Road Repairs Quote- Asphalt Paving  Wel hereby quote thes above referenced project as follows:  BIDI ITEM DESCRIPTION  UNITS QTY UNITPRICE TOTALPRICE  1 2  MOBILIZATION DEMO 10.0" OF EXISTING PAVEMENT STRUCTURE, PLACE 6.0". ABC+25-190C8157 ACSC S9.5B  LS SY  1.00 800.00  $6,000.00 $110.00  $6,000.00 $88,000.00 $94,000.00  PROECTTOTAL:    Page2 2  Town ofErwin) NC- - West ES Street] Repairs CLARIFICATIONS:  1. Payment andl Performance Bonds are noti included. Ifbondi isr required add! 1%.  This quotei is based upon full access to1 thep project site withouts any traveling public trafficl hampering asphalt laydown production. location. BCC will close thei roads off while work isu underway and will reopen them upon completion oft thej paving for the givenl 3. Weh haves allowed one (I) mobilization to complete Paving scope ofv work. Additional mobilizations at$3,500.00e cach. Wes exclude Any and all permits & fecs, Engineering, Surveying, Layout, Patching, Treel Root Removal, Butt Joints, Milling ofany kind, Fine Grading, Saw-Cutting, Prime Coat for ABC! Stone, Widening, Final Surface' Testing, Asphalt-Remeval, Patching for Utilities, Excessivel Pavement Cleaning, Demelitien, Undercut duet tot failing subgrade, Borrow, Speed] Bump! Removalo or Replacement, Seeding &1 Mulching, Clipping ofShoulders, Removal of Shoulder Clippings, Backfill ofpavemente edges, Shoulder reconstruction, Channeling fer-Readwaye, Cleaning orl Dryingo ofExisting Roads and/or Subgrade, Subgrade material, Project Site Drying, Erosion Controll Items, Additional work outside ofl limits, Traffic Control, Night Time Work, Roadway or Pavement Markings, Roadway Signage, Any and/ Alll Utility Items including MH/WV: adjustments withing paving areas, Any and All Electrical/Signall Items, Fencing, De-watering, Concrete. Items, Blotting Sand, and all items not specifically includedi int this quote. Subgradei is firm, on grade, tested, approved and in ant unyielding condition and readyt tor receive such asphalt paving. 1, This priçep proposal does not inçlude any monies for any pavement markings nor any asphaltr patching. 9. Thisi isaLS priced proposal per the above pricing schedule. Quantities have beenl based upon field measurements by BCC personnel. 12. Any! NCDOT permits have been excluded from this proposal and willl bet the sole responsibility ofThe Town ofE Erwin, NC. 13. Barnhill Contracting Company willr not bel heldr responsible for any pavement damages caused by Others. 14. All Asphalt] Paving work tob bei ins accordance withl NCDOT: 2018: Standard Specifications. 15. Pricing for this projecti is goodt until October 31,2023. Thesep priçes willl bes subject toan minimum 8.0%, or as market allow,i increase for alll linei itemsi ifpavinge extends! beyond this completion date. 16. BCCI not tob bel helds accountable for any damage to existing utilitics resulting from density compaction efforts of Subgrade, ABC 17. IfNatural Gaso or means off utilized duringt thel heating process are not readily BCC will reserve its rightt to increase the abovep price asr noeded to account for the additional costsi incurred ifther mix must be run 18. duringt Asphalt] thatt Binder time forl frame. Plant? Mix has been) priced based upont the ACI Index Price Not To Exceed $650.00/Ton. We reserve the rightto increase pricing shouldt this index pricing fluctuate substantially att the time ofasphalt paving. 19, BCC can notl bel held responsible for any delaysi in work resulting fromi natural disasters ord declared pandemics. 20. This Pricel Proposal andi itst terms and conditionsi ist tob ber madej part of any formal mutually agreed upons subcontract agreement. This quotei isvalid for thirty (30)days. Prices subject to changel beyond 30 days due to fluctuation in asphalt! binder pricing. Wel look forward to working withy you ont this project andi ifyous should have any questions or require additional information,' please so  Anyt traffic control and detour routes by others. We require three (3) weeki notice prior tos scheduling any Paving. Any quantities and overruns willl bel billed upons agreement oft unit price. 10. NoR Retainage Tol Be Withheld. 11. Wel have excluded any monies forr nightt time paving.  conditions available normal market or exceed value,  Stone or asphalt pavement. other  fuel  advise. Best! Regards, MARMBLLCONTRACTING COMPANY Southeast Division Lancel Bullard, PE File: Town ofE Erwinl NC- West ES Street! Repairs Acceptance of Thisl Proposal: Signature Date    ESTIMATED  MG CONTRACTING & FIBER LLC 431 Durham Lake Rd Dudley NC 28333 mecontractngaspnasphanggmal.com 919-921-6525 TO: Town of Erwin EStreet Ermin, NC 28339  DATE 12/02/2023  DESCRIPTION Mobilization Milling and Install Asphalt S9.5B-3" Traffic Control  Unit  QTY LS SY Per Day  COST 1 816 2  $6,000 $40,00 $4,000  Grand Total  $50,000.00  Conditions and Terms  Ifp pricing needs to be adjusted for additional work or due to unforeseen circumstances. The  client will be notified, prior to making any changes - Full Payment due within 15 days upon receipt ofi invoice  Accepted By Signalure:  THANK YOUFOR YOUR BUSINESS!    8994  MINUTES CONTINUED FROM. JUNE 24, 2024  Commissioner Blackmon made ar motion to approve the resolution, which was seconded by Commissioner Byrd. The Board voted unanimously to approve the Resolution for Receiving Funds for Grant 20285. This resolution authorizes Harnett County to act as a pass-thru entity for the North Carolina Office of State Budget and Management (OSMB) tol help the' Town of Erwin receive one-time direct funding, courtesy of North Carolina State Senator Jim Burgin. This authorizes the Town ofl Erwin to create a special fund fort this Commissioner Blackmon made ar motion to approve the resolution, which was seconded by Commissioner Nelson. The Board voted unanimously to approve thel Resolution Authorizing Grant 20285.  RESOLUTION AUTHORIZING GRANT 20285  grant.  BOA 2024-010  Town Manager Snow Bowden presented the information for this] proposed budget amendment. This amendment seeks to transfer $61,000 from the Powell Bill fund to the General Fund to cover the additional costs oft fixing the road on West E Street from when V1 Fiber hit the water line and damaged the road. We are still working with insurance on getting this reimbursed for the difference, but we currently have an outstanding Commissioner Blackmon made al motion to approve the amendment, which was seconded by Commissioner  bill that needs tol be paid.  Nelson. The Board voted unanimously to approve BOA 2024-010.  SCIF 10852- ECONOMIC DEVELOPMENT GRANT PROJECT ORDINANCE  Town Manager Snow Bowden presented the information that this ordinance is to establish al budget fora project to be funded by thel North Carolina Session Law 2023-134 referenced as follows: $500,000 fort the Commissioner Marbell made the motion to approve this grant, which was seconded by Commissioner Nelson. Thel Board voted unanimously to approve SCIF 10852 Economic Development Grant Project  "Denim Junction" incubators for new businesses, in Erwin, North Carolina.  Ordinance.  SCIF 10852- ECONOMIC DEVELOPMENT SPECIAL FUND RESOLUTION  Town Manager Snow Bowden presented the information that this resolution authorizes the Town of] Erwin to create a special fund in order to accept funding as appropriated in Sessions Law 2023-134- House Bill 259. Commissioner Byrd made ai motion to approve this resolution, which was seconded by Commissioner Blackmon. Thel Board voted unanimously to approve the SCIF 108502 Economic Development Special  Fund Resolution.  SCIF GRANT 10852- RESOLUTION TO: RECEIVE FUNDS  Town Manager Snow Bowden presented ai resolution that would allow the Town of Erwin to receive the  funding for the SCIF Grant # 10852.    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June: 24, 2024 Subject: BOA 2024-010 Memo  West ES Street was damaged around two years ago due to a water line being hitl bya company working on behalf ofVi Fiber installing fiber in the right-of-way. Iwentl back and forth for months with the companies' liability insurance to get the road fixed. Town Staff provided V1 Fiber with two different quotes to get the road fixed (Johnson Brothers and Barnhill). V1 Fiber had a company they used in the past toj provide them with a quote to have the road fixed that we: immediately rejected. V1 Fiber got an updated quote that was approved by' Town Staff and eventually approved by' Travelers Insurance. Once the company that was brought in to fix the road got here it was clear that more work needed tol be completed to: fix the road properly. The road has been fixed properly. Iwill speak with' Tim Morris when he gets back from his vacation to discuss our options to get reimbursed for the additional expenditures for this project. The proposed budget amendment proposes transferring some of our reserves in our Powell Bill funds to cover the additional costs oft this project. Ibelieve it is best to use Powel Bill funds because these funds are restricted funds andi they have tol be used for projects such as this one. Wel have other funds that we could use but those: funds are: not  restricted and are better suited for other needs.    BUDGET ORDINANCE AMENDMENT  BOA2024-10 FISCAL YEAR 2023-2024  BEITO ORDAINED by the Governing Board of the Town of Erwin, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June Section 1. This Budget Ordinance Amendment seeks to Increase Revenues and Increase Expenses by $61,000. This will transfer $61,000 of Powell Bill funds to cover Powell Bill Section 2. To amend the General Fund: The revenues are to be changed as follows:  30,2024.  expenses.  Account  Description Current Approp.  Increase/Decrease (+)$61,000  Amended Appropriation $61,000  10-3950-050 Trans.From Powell Bill -0-  Section 3. To amend the General Fund: The Expenditures are to be changed as follows:  Account  Description  Current Approp. Increase/Decrease Amended. Appropriation  10-4510-450 Contract Services  $177,115  (+)$61,000  $238,115  Section 4. Copies of this budget amendment shall bei furnished to the Clerk, the Governing  Board, the Budget Officer and the Finance Director for their direction.  Adopted this 24 day of dWAE024.  ATTEST:  SE  YAlL Vaal Katelan Blount, Deputy Town Clerk    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 24, 2024 Subject: SCIF Grant #10852  The' Town of Erwin has received a $500,000 grant from the State of North Carolina for economic development purposes. We are: required tol have these funds in a separate account from our general fund. Town Staff has prepared a grant project ordinance, ai resolution to open a bank account, and ai resolution to accept thei funds. We can always changei thel language int the grant project ordinance. at al later datei if needed. With the upcoming ending oft the current fiscal year wei need to establish aj plan fori this grant sO we can close our books on the current fiscal  year.    TOWN OF ERWIN GRANT PROJECT ORDINANCE  Grant ID: 10852: SCIF-Economic Development GRANT  BEI IT ORDAINED by the Town Council of the Town of Erwin, North Carolina that, pursuant to Section 1: This ordinance is to establish al budget for a project to bet funded by the North Carolina Session Law 2023-134 referenced as follows: $500,000 for the "Denim. Junction" Section 2: The following amounts are appropriated for the project and authorized for  NCGS 159-13.2 the following grant project ordinance is hereby adopted:  incubators for new businesses, in Erwin, North Carolina.  expenditure:  SCIF-Economic Development Grant # 10852  $500,000.00  Section 3: The following amounts are appropriated for the project and authorized for  expenditure:  Contract and Services Expenses Other Expenses  475,000.00 25,000.00  Section 4: The Finance Director is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements oft the grantor agency and the grant  agreements.  Section 5: The Finance Director is hereby directed to report the financial status of the project to the Town Manager on a monthly basis, through the financial summary to the Town Manager. Section 6: Copies of this grant project ordinance shall be furnished to the Budget Officer, the Section 7: This grant project ordinance expires when all the projects have been completed and the NC: SCIF Grant funds have been expended byt the Town OR October 3, 2025, whichever  Finance Director and to the Clerk to Town Council.  occurs sooner.  Adopted this 24 day of 0WA@2024.  ATTEST:  EE Randy Baker, Mayor  KCHLA Woustt Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION SPECIAL FUND  AUTHORIZING SCIF GRANT #10852- ECONOMIC DEVELOPMENT  WHEREAS, the General Assembly oft the State ofNorth Carolina appropriated funding WHEREAS, the North Carolina General Assembly will provide for the distribution off funds to WHEREAS, the North Carolina General Assembly funds can be used to cover costs incurred WHEREAS, NCGS 159-26(B)(2) authorizes the creation ofa a special fund; and  pursuant to Sessions Law 2023-134- - House Bill 259.  the Town of] Erwin, North Carolina an eligible municipality; and during the time period July 1, 2023 until October 3, 2025; and  NOW, THEREFORE, BEI IT RESOLVED,  SECTION1 1.1 The Town of Erwin, Town Council hereby creates the SCIF Grant #10852-  ECONOMIC DEVELOPMENT Fund to accept funding as appropriated in Sessions Law 2023-134. -] House Bill 259 and' by adopting this resolution affirm that the revenue will only be used for thej purposes as set out by said grant and certify such to the State Director oft the Office of] Budget and Management and the Town ofl Erwin Finance Director and  SECTION2: This SCIF Grant# 10852 - Economic Development Special Fund shall be  effective beginning July 1,2023 and remain until the expiration oft the original grant and any subsequent extensions or additions approved by the  state government.  Adopted the24 day of dwne 2024.  Thel Honerable Randy Baker RE Mayor Town of Erwin  ATTTEST:  VOruA VOVEE Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION FOR RECEIVING STATE FUNDS  UNDER THE NC OFFICE OF STATE BUDGET: MGT. SCIF GRANT# 10852 - ECONOMIC DEVELOPMENT  WHEREAS, the General Assembly oft the State of] North Carolina appropriated funding WHEREAS, the North Carolina General Assembly will provide for the distribution offunds to WHEREAS, a resolution affirming funds will be expended as set out by the Office of State WHEREAS, revenue received under the grant will be kepti in a separate fund and will: not be CO- WHEREAS, the Town of Erwin, will provide to the State ofl North Carolina any unspent grant revenue as ofC October 3, 2025, unless there is an extension oft the grant end date allowed; and NOW, THEREFORE, BEI ITI RESOLVED, by the Town Council with the Town of] Erwin we hereby accept funding as appropriated in Session Law 2023-134 and by adopting this resolution affirm that the grant revenue will only be used for the purposes as set out by said grant and certify such toi the State Director ofthe Office of Budget and Management and the Town of BEIT FURTHER RESOLVED, that the Town of Erwin will comply with the procedure created by the North Carolina General Assembly to receive funds under the. Act.  pursuant to Session Law 2023-134.  the Town of Erwin, North Carolina an eligible municipality; and Budget and Management for North Carolina is needed; and  mingled with other Town revenue; and  Erwin Finance Director; and  Adopted the 24aay of je 2024.  Thel  Mayor fown of Erwin E  ATTTEST:  Katolon AQuER Katelan Blount, Deputy Town Clerk    William W. Dreitzler, P.E. 7854 Trap' Way Wilmington, NC 28412 Phone: (919)818-2235 intisramamansemion  DM2 Engineering, PLLC  May 24, 2024  Board ofCommissioners Town of Erwin, North Carolina Post Office Box 459 Erwin, NC 28339  Attention: Mr. Snow Bowden, Town Manager  Reference: Engineering Retainer Agreement Extension 2024-2025 Fiscal Year  Dear Board:  DM2 Engineering, PLLC is pleased to submit our Proposal to provide engineering and technical support services to the Town of Erwin, NC. Recognizing the professional needs ofa a municipality along with the associated budget constraints, I am proposing a retainer fee that will allow the Town to spread out the cost ofprofessional services over a fiscal budget cycle and help eliminate the unanticipated costs. The Scope of Services below will be provided to the Town each month regardless of the time required. This approach will assure that the Town is represented by a professional engineer who can operate as a member of the staff. Furthermore, my personal experience within the Harnett County area spans over 35 years and allows the Town access to someone who has a history working with not only Harnett County, but also other  municipalities within Harnett County. SCOPE OF SERVICES proposed retainer contract:  DM2 Engineering will perform the following Scope of Services as they relate to the above 1. Attend Board of Commissioner meetings and provide an Engineer's! Report if so requested.  2. Attend Planning Board meetings as requested.  3. Attend Pre-Development meetings as requested to assist the Planning Department.  4. Attend Board of Adjustment meetings as requested.  5. Attend Mid-Carolina Council of Governments Rural Transportation Planning Organization  (RPO) meetings, ifs so requested.    Town of Erwin, NC Engineering Retainer Page3of3  SCHEDULE  DM2 Engineering proposes that the initial Agreement begin April 1,2013 and run through June 30, 2013 (3 months) to align with the Town's fiscal budget cycle. Ifat the end oft this initial 3- month period the Town of Erwin is satisfied with the services being provided under this retainer agreement, then the agreement would be extended to run annually from July 1st through June The Town of Erwin Board of Commissioners approves the extension of this Retainer Agreement to run from July 1, 2024 through June 30, 2025. An extension for the 2025- 2026 budget may be evaluated by the Board during next year's normal budget cycle.  30th. The agreement would be re-evaluated at each annual budget cycle.  FEES  DM2 Engineering will provide the above services on a monthly basis, regardless of the time required, for a retainer fee of $2,000/month paid the first week ofeach month during the Town's To affect the acceptance of this Retainer Agreement, please execute both originals and return a copy to our office. We appreciate the opportunity to provide our services to the  normal payment schedule.  Town of Erwin, NC. Sincerely,  DM2 Engineering, PLLC  03  William W. Dreitzler, P.E. Managing Partner  The Scope of Services, Terms and Conditions of this Retainer Agreement are accepted.  Town of Erwin, North Carolina print/type individual, firm or corporate name  print/type name of authorized representative with title  signature of authorized representative  date  DM2 Engineering, PLLC    8995  MINUTES CONTINUED FROM JUNE 24, 2024  Commissioner Byrd made ai motion to approve this resolution, which was seconded by Commissioner Blackmon. The Board voted unanimously to approve the SCIF Grant 10852 Resolution to Receive  Funds.  DM2 Engineering Contract Extension  Town Manager Snow Bowden presented the contract for DM2 Engineering Contract Extension. Commissioner Blackmon asked how many days per week or how many hours per month Mr. Dreitzler was in town. Town Manager Snow Bowden. responded that Mr. Dreitzler has worked al lot from home since moving to Wilmington and bills the Town monthly rather than hourly. Commissioner Blackmon wanted tol know ifMr. Dreitzler only comes to town if there are issues, or ifhe does come to check in on items as well. Town Manager Snow Bowden said that he reviews all the large projects, and stormwater, assists with handling resident complaints about stormwater issues, and looks at drainage issues. He stated that he could get a report Commissioner Blackmon made a motion to table the DM2 Engineering Contract Extension until further detail in in contract has been provided, which was seconded by Commissioner Nelson. Thel Board voted unanimously to table thel DM2 Engineering Contract Extension until further detail can be provided.  with times put together.  BOA 2024-11  Town Manager Snow Bowden presented this budget amendment to thel Board. This amendment will transfer $1000 of funds from the Street Department to the Powell Bill to cover an increase in expenses. This has already been accounted fori in the budget, this would just approve the transfer of thei funds. Commissioner Blackmon made ai motion to approve the budget amendment, which was seconded by Commissioner Nelson. Thel Board voted unanimously to approve. BOA 2024-11.  FAMPOTACI MEETINGS  Town Manager Snow Bowden presented a meeting schedule for the FAMPO Technical. Advisory Committee, needing al Board Member to attend the meetings. The meetings are on the 4th Wednesday of thei month at 8:30  a.m. via in-person meetings.  Commissioner Nelson volunteered to attend the TAC: meetings.  Town Manager Snow Bowden stated that there is also the Citizen Advisory Council, which meets on the 2nd Commissioner Byrd volunteered to attend the CAC meetings as his work schedule would allow.  Wednesday at 8:30 a.m. via al hybrid: format.  GOVERNING COMMENTS  Commissioner Turnage stated that he is looking for updates on the Mason Drive homes, specifically 309 Mason Drive. The Gettin' Place is still an eyesore and needs tol be dealt with. The owner seems to moves some ofhis stuff around to give thei impression thatl he's doing something. South Erwin has made al lot of  improvements, and he would like to see that continue.    BUDGET ORDINANCE AMENDMENT  BOA2024-11 FISCAL YEAR 2023-2024  BEI IT ORDAINED by the Governing Board of the Town of Erwin, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending. June Section 1. This Budget Ordinance Amendment seeks to Transfer funds from Street Department to Powell Bill in the amount of $1,000. This will transfer $1,000 of Street Dept. funds to cover Section 2. To amend the General Fund: The Expenditures are to be changed as follows:  30, 2024.  Powell Bill increase in expenses.  Account  Description  Current Approp. $19,000  Increase/Decrease (-)$1,000  Amended Appropriation $18,000  10-5600-450 Contracted Serv.  Section 3. To amend the General Fund: The Expenditures are tol be changed as follows:  Account  Description  Current Approp. Increase/Decrease  Amended Appropriation $239,115.  10-4510-450 Contracted Services  $238,115  (+)$1,000  Section 4. Copies of this budget amendment shall bei furnished to the Clerk, the Governing  Board, the Budget Officer and the Finance Director for their direction.  Adopted this 24 day of AW22024.  Randy    Baker, Mayor  ATTEST:.  TALBQ Katelan Blount, Deputy Town Clerk    FAMPO FAYETTEVILLE METROPOUTAN PLANNING ORGANIZATON  HB  AREA  Greetings,  At its May 9, 2024 meeting, the Fayetteville. Area Metropolitan Planning Organization (FAMPO) Transportation Advisory Committee (TAC) voted to expand its boundary and amend the current Memorandumof Understanding (MOU) between its 15. Jurisdictional partners and 30+ Agency partners). The expanded boundary adds the Town of Erwin All decisions of the MPO are made by the Technical Advisory Committee (TAC)with recommendations from the Technical Coordinating Committee (TCC)and the Citizens Advisory Committee (CAC). The membership and voting structure oft these committees are established in the MOU and board bylaws respectively. The three committees meet bi-monthly or six times per year and meeting agenda packets are prepared by FAMPO Before the end of the fiscal year (June 30, 2024), Please provide FAMPO staff with the name and contactinformation ofyourappointed Board of Commissioner or Town Council member fori the FAMPOTAC board. We also need the name and contacti information of your assigned TCC representative (Manager or Manager's designee). And finally, we need the name of one or more citizens that your Commissioner or Council member wish  and Moore County as new. Jurisdictional members.  staff.  to appointfrom; yourjurisdiction to the CAC board.  2024 MEETING SCHEDULE  CAC 8:30AM HybridMeetings Bi-monthly 2"Wednesday January 10, 2024 March 13, 2024 Mays 8, 2024 July 10,2024 September 11, 2024 November 13, 2024  TCC 10:30AM Hybrid Meetings Bi-monthly 2"Wednesday January 10, 2024 March 13, 2024  May 8, 2024 July 10, 2024 September 11, 2024 November 13, 2024 VIRTUALONLY  TAC 8:30AM In-Person! Meetings Bi-monthly "Wednesday ("schedule change due to holiday) January 24,2024 March 27,2 2024 May 9, 2024 @10:00am July24,2024 September 25, 2024 November 20, 2024"  Sincerely, Hank Graham Executive Director, FAMPO  CONTINUING- COMPREHENSINE- COOPERATIVE TRANSPORTATION PLANNING  Hank Graham, AICP, FAMPO Executive Director    F  FAMPO memo  Ijust received this request from FAMPO last Friday. The Town of Erwin recently joined as a member of the Fayetteville Metropolitan Planning Organization (FAMPO). We need to pick someone from the Town Board to serve on the Citizen Advisory Council (CAC) and the Technical Advisory Committee (TAC). Someone from Town Staff will serve on the Technical Coordinating Committee (TCC). The meetings are held at the Historic Cumberland County Courthouse at 130 Gillespie Street in Fayetteville, NC. For the CAC board it does not necessarily have to be someone from the Town Board. Due to thei fact that there are only three more meetings left this year and they are hybrid meetings it would most likely be easier tot have someone from the Town Board serve until the end oft the year. We can find someone to take  that role over for 2025 at al later date.  CAC meeting dates (Hybrid meetings) (Bi-monthly on the second Wednesday of the month at 8:30AM)  July10th,2024 September11", 2024 November13",2 2024  TAC meeting dates (in-person) (Bi-monthly on the 4th Wednesday oft the month at 8:30AM)  July2 24#,2024 September 25th, 2024 November 20th 2024    MINUTES CONTINUED FROM JUNE 24, 2024  GOVERNING COMMENTS  Commissioner Turnage stated that hei is looking for updates on the Mason Drive homes, specifically 309 Mason Drive. The Gettin' Place iss still an eyesore and needs tol be dealt with. The owner seems toi move: some ofhis stuffaround to give thei impression that he's doing something. South Erwin has made al lot of Mayor Baker requested that we. have staff give 30 days for improvement or progress on the Mason Drive Commissioner Nelson stated that he celebrated the 15U Baseball season championship win at the' Town Park this past weekend. He stated that the Park Staff1 has made the park look great. He thanked thel Police Department for the cleaning up oft the drugs in Erwin. He wanted to thank Mark and his crew: for replacing Mayor Baker stated that he would like to see the 15U Baseball team get recognition for the championship win, Commissioner Byrd stated that he would like to see: some: sort oft tracking sheet for code enforcement. Hel has seen properties where enforcement has not been done- the grass is still now being mowed, and yards are not Mayor Baker wanted tot thank the Town Staffa and how dependable they are, with their hard work.  improvements, and he would like to see that continue. home, and have staff report back in 30 days at the next workshop.  signs around town as needed, and the Town Staff for their hard work.  for both the coaches and thej players. He requested that this be at the August meeting. being cleaned up. He also thanked the" Town employees for all their hard work.  ADJOURNMENT The Board voted unanimously.  Commissioner Blackmon made a motion to adjourn at 6:55 P.M. and was seconded by Commissioner Byrd.  MINUTES RECORDED AND TYPED BY KATELAN BLOUNT DEPUTYTOWN CLERK  ATTEST: Lauren NCCMC CHaus Evans, Town Clerk  Euenz  SSE  RandyBaker Mayor