THE ERWIN BOARD OF COMMISSIONERS JUNE 2024 REGULAR MEETING THURSDAYJUNE 6, 2024 @ 7:00 P.M. ERWIN MUNICIPAL BUILDING BOARDROOM  AGENDA  1.  MEETING CALLED TO ORDER A. Invocation B. Pledge of Allegiance  2. 3.  AGENDAADJUSTMENTS/APPROVALOF, AGENDA  CONSENT  All items on Consent Agendas are considered. routine, to be enacted on one motion without discussion. Ifa. Board member or citizen requests discussion of an item, the item will be removed from the Consent Agenda and considered under. New Business. A. Minutes Regular Workshop on April 22, 2024 (Page 3) B. Minutes Regular Meeting on. May 2, 2024 (Page 8)  4.  PUBLIC HEARING  A. Proposed Fiscal Year 2024-2025 Budget (Separate Attachment, Page 11)  B. Demolition of301 St Matthews Road (Page 12)  5.  NEW BUSINESS  A. Voluntary Annexation Request- Turlington-Johnson Land Partners (Page 19)  B. Civic Plus Supplement Subscription (Page 31) C. Auditor Engagement Letter and Contract (Page 36) D. DM2 Retainer Contract Extension FY 2024-2025 (Page 53) E. Harnett County Computer Services Agreement (Page e57)  F. Jet Vac Equipment (Page 64) G. BOA 2024-08 (Page 76) H. FAMPO MOU (Page 78) BOA 2024-07 (Page 103) J. Recreation SCIF Grant (Page 105) K. Radio Contracts (Page 109) PUBLICCOMMENT  6.  Each speaker is asked to limit comments to 3 minutes, and the requested total comment period will be 15 minutes or less. Citizens should. sign up prior to the start ofthe meeting. Please provide the clerk with copies ofany handouts you havej for the Board. Although the Board is interested in hearing. your concerns, speakers should not expect Board action or deliberation on the subject matter brought up during the Public Comment, segment. Thank youfor) your consideration of the Town Board, staff and other speakers. $160A-81.1    7.  CLOSED-SESSION  A-PAswast-GemasSae:4HBAeNek/erePepmeafDiseusingPeremel  8. 9.  MANAGER'S REPORT ATTORNEY'S REPORT 10. ADJOURNMENT  NACCORDANCE WITHADA. REGULATIONS, PLEASE NOTE THATANYONE WHO NEEDSANACCOMMODATIONTOPARTICIPATE IN THE. MEETING. SHOULD. NOTIFY THE TOWN CLERK. AT( OIWAQMATIEASTANOUR, PRIOR TO THE. MEETING. **    8974  ERWIN BOARD OF COMMISSIONERS  REGULAR MINUTES JUNE 6, 2024  ERWIN, NORTH CAROLINA  Thel Board of Commissioners for the' Town of Erwin with Mayor Baker presiding held its Regular Meeting in thel Erwin Municipal Building Board Room on Thursday, June 6, 2024, at 7:00) P.M. in Erwin, North Carolina. Board Members present were Mayor Randy Baker, Mayor Pro Tem Ricky Blackmon, and Commissioners Town Manager Snow Bowden, Town Attorney Tim Morris, Deputy Town Clerk Katelan Blount, Finance Director Linda Williams, Town Planner Dylan Eure, Code Enforcement Officer Chris Jones, Public Works  Timothy Marbell, Charles Byrd, David Nelson, Alvester McKoy, and) Billy Turnage.  Director Mark Byrd, and Police ChiefJ Jonathan Johnson were present. Mayor Baker called the meeting to order at 7:00 PM. Commissioner McKoy gave the invocation. Town. Attorney Tim Morris led the Pledge of Allegiance. AGENDA ADJUSTMENT/APPROVAL OF AGENDA was no need to. have a closed session at this time. Blackmon. The Board voted unanimously.  Town Manager Snow Bowden requested to remove the closed session (ITEM 7) from the agenda as there Commissioner Byrd made ai motion to approve the as amended and was seconded by Commissioner  CONSENT  Commissioner Blackmon made ai motion to approve (ITEM. A) Minutes of Regular Workshop on April 22, 2024 (ITEM B) Minutes of Regular Meeting on May 2. The motion was seconded by Commissioner Turnage.  Thel Board voted unanimously. PUBLIC. HEARING  Proposed Fiscal Year 2024-2025 Budget  Commissioner Byrd made a motion to open the Public Hearing and was seconded by Commissioner Town Manager Snow Bowden came: forward toj present the Proposed Budget. Hes stated that we havea balanced budget with an intended revenue of $4.46 million. Thel budget contains a 5% COLA fors staff, tax rates are proposed to stay thes same. There would be some fee increases- such as a 7% increase for GFL waste providers. Health insurance would go upt to $560/month, dental rates would go up to $34.39month, and vision Additional funds are in this budget for the Planning Department to clean up dilapidated properties. This would be the third year for the Harnett County Library consolidation project, so there is no: fee fort the This proposed budget does include a one-time transfer of $91,409 from the American Rescue Plan Fund. This  Blackmon. Thel Board voted unanimously.  would stay the same at $7.16/month. library in this proposed budget.    8975  MINUTES CONTINUED FROM. JUNE 06, 2024  would be the last transfer of these funds, and the funds would need tol be appropriated by the end oft the year Town Manager Snow Bowden pointed out that the fee for Harnett County Animal Control increased from $12,000 to $25,000. This is lower than what they originally requested, so Town Manager Bowden is satisfied  and spent by 2026.  There are: funds int the budget to update the Town wayfinding signs. There are: funds ini the budget to help with some improvements for the History Room. with this number. He does anticipate that next year this cost will increase again. There are funds for the Town to move forward with the ADA Transition plan. There are funds in the budget for thel Employee Appreciation Day.  Its should be noted that there is an increase in the cost oft the annual audit due to the number of grants that the Town has received. The Town willi need a Single Audit. Usually, the cost ofthe audit is $14,500, but this year the budget for the audit is $27,500. The threshold of grants requiring a Single Audit is $750,000. Due to the state SCIF Grants, anything over $500,000 is typically where aj yellow book audit is required. Int thel Fee Schedule, currently, the costs for GFL Garbage is $7.15/m, with the proposed cost of$7.92/m, recycle is currently $2.75/m and proposed tol be $3.05/m. There is also aj proposed increase ini the permit fees for variances, zoning applications, and text amendments. This increase ist to cover the increased cost of advertising int the newspaper and thej postage to mail notices. Therei is also ani increase for the Community Building rental of $300/day for residents and $400/day non-residents, once the renovations are complete. The budget that the Town is currently managing ai number of grants. Wel have ar number of budgets that are being funded through other grants, in separate Capital budgets. These: include projects at the Parks, the The budget had been posted on the website for a few weeks and had been available for public inspection. Mayor Baker asked if anyone was present to speak or ask questions regarding the budget.  Stormwater Management Plan, and the Community Building grant.  No one came forward. wanted to close thej public hearing.  Mayor) Baker asked if the Board wanted to entertain any questions under public comment or ift the board Commissioner Blackmon made a motion to close the Public Hearing, which was seconded by Commissioner Commissioner Byrd stated that he would like to review the budget with Town Manager Snow Bowden. There was discussion among thel Board to schedule a day and time to meet to review the budget. Commissioner Byrd made ai motion to table the Proposed FY: 24-25 Budget until. June 11th at 9:00 a.m. The motion was seconded by Commissioner Blackmon. The Board voted unanimously to' Table thel Proposed  Byrd. The Board voted unanimously to close the Public Hearing.  FY24-25) Budget.  Demolition of 301 St. Matthews Rd  Commissioner Blackmon made ai motion to open thel Public Hearing and was seconded by Commissioner Town Planner Dylan Eure presented the information regarding the ordinance for the demolition of301 St. Matthews Road. The Public Hearing for this was held on February 12, 2024 at 10 a.m. to condemn the structure. Since the condemnation and order for the demolition issued by the building code enforcement, any legal owners ofs said property have had 90 days to comply with the demolition ofthe residence, but has failed  Byrd. The Board voted unanimously.        8976  MINUTES CONTINUED FROM JUNE 06,2024  to do sO. Therefore, pursuant to North Carolina General Statutes, it would bet the recommendation oft the Town Planner that the Town move: forward with the demolition of the structure at 301 St. Matthews Rd.  Mayor Baker asked if the Board had any questions.  Commissioner Blackmon asked Town. Attorney Tim Morris ifh hel had had a chance to review this ordinance.  Town. Attorney Tim Morris stated that he had, and everything was correct.  Mayor Baker asked if there was anyone present who wanted to speak for or against this request.  No one came forward.  Commissioner Blackmon made a motion to close the Public Hearing, which was seconded by Commissioner Commissioner Blackmon made a motion to remove or demolish the structure at 301 St. Matthews Road, which was seconded by Commissioner Byrd. The Board voted unanimously to approve the demolition ofthe  Byrd. The Board voted unanimously to close Public Session.  structure at 301 St. Matthews Road. NEW BUSINESS  Voluntary Annexation Request- Turington-Johnson Land Partners  Town Manager Snow Bowden came forward and stated that this is a voluntary annexation request for four parcels just outside the ETJ, close to Old Stage Road and Avery Road. This is about a mile outside our city The developer has mentioned that they would be interested in annexing another 8j parcels in the: future based on There was discussion among the board on the zoning and the possible future annexation of the additional Commissioner Blackmon made ai motion to approve the Resolution Directing the Deputy Town Clerk to Investigate an. Annexation Petition Received under G.S. 160A-31, 2023-2024-008, which was seconded by  limits.  the results oft this satellite annexation.  parcels.  Commissioner Nelson. The Board voted unanimously.  Civic Plus Supplement Subscription  Town Manager Snow Bowden came forward and presented the updated Civic Plus contract. This would change the format ofhow the costs for Municode is calculated. The Towni is currently on aj pay per page, ata rate of$ $18 per page. This has typically cost the Town an average of$3500/hr. This updated contract would be a flat rate format, which would save us an estimated $1800 per year. We have been updating Town Code now that we have a full-time Town Planner, sO we're making al lot ofupdates over prior years. Commissioner Byrd asked how long this cost would be in effect, and what percentage increase we would have Town Manager Snow Bowden explained thati it would renew annually, and it would be 5% annual increase.  annually.  Mayor) Baker asked ifthere was a term contract.  The first year would be $1815.00 and the following: year would be $3015.00.    Erwin Board ofCommissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024  Subject: Demolition of301 Matthews Road Memo  The Town ofl Erwin has properly and legally advertised a public hearing for this request. The structure at 301 St. Matthews was condemned by the Harnett County Building Inspector. Town Staff followed all North Carolina general statutes that involve a parcel with no clear ownership. There was an order to have this structure demolished on February 12th, 2024. The 90-day window has since expired tol have this structure demolished. Town Staffi is requesting that this ordinance be adopted sO we can get bids to present at our August Town Board meeting to have this structure demolished. Ifthis ordinance is adopted we will post a signed copy oft the  ordinance on the structure at 301 St. Matthews Road tomorrow.    TOWN OF ERWIN  Mayor Randy L. Baker Mayor Pro' Tem Ricky W. Blackmon Commissioners Alvester) L. McKoy Timothy D. Marbell Charles L. Byrd William R. Turnage  P.O. Box 459-Erwin,] NC28339 Pb:910-397-5140-Fax: 910-897-5543 www.erwin-nc.org 6/6/2024  301 St. Rd Matthews Demolition DavidL. Nelson  Memorandum  Pursuant to the Condemned Structure Hearing held on February 12th,2024 at 10:00. AM condemning 301 St. Matthews Rd (HC Pin #1507-32-9623) which was conducted in accordance with NC GS 160D-1121, with the intent of finding the best path of correction for the residence. During said hearing, the Erwin Building Code Inspector came to the conclusion that the best path for correcting the structure is demolition due to the building being unsafe and ai risk to life as required by NC GS 160D-1122. During the hearing no legal owner to the property was present nor has any appeal for the condemnation been filed with the Town of Erwin during the period of appeals. The only representative in relation to the property ofwhich was present was a Ms. Selena Mounts Quinn, who was no legal ownership of said property and is a relative ofthe previous owner. Since the condemnation and order for demolition any legal owners of said property has had 90 days to comply and demolish said residence/structure, but has failed to  comply with the order of demolition.  Therefore, pursuant to North Carolina General Statutes it is the recommendation oft the Town of Erwin that the ordinance to demolish the structure located at 301 St. Matthews Rd (HC  Pin #1507-32-9623) be approved.  Regards, Dylan Eure, Town Planner    TOWN OF ERWIN P.O. Box 459- Erwin,] NC: 28339 Ph:910-897-5140- Fax: 910-897-5543 www.erwin-nc.org  Mayor Randy L. Baker Mayor Pro' Tem Ricky W. Blackmon Commissioners Alvester) L. McKoy Timothy D. Marbell David L. Nelson  AN ORDINANCE DIRECTING THE' TOWN MANAGER TO Charles L. Byrd DESCRIBED AS UNFIT FOR: HUMAN HABITATION AND William R. Turnage  REMOVE OR DEMOLISH THE PROPERTY HEREIN DIRECTING THAT A NOTICE BEI PLACED THEREON THAT  THE SAME MAY NOT BE OCCUPIED  ORD: 2023-2024: 009  WHEREAS, the Town Commissioners of the Town of Erwin find that the structure described herein is unfit for human habitation and therefore condemned under the NC State Building Code and NC General Statute 106D-1119 and that all of the  procedures associated with said actions have been complied with; and  WHEREAS, this dwelling should be removed or demolished as directed by the Town Manager and should be placarded by placing thereon a notice prohibiting use for  human habitation; and  WHEREAS, the owner of this structure has been given a reasonable opportunity to demolish the structure in accordance with NCGS 160D-1121 pursuant to an order issued by the Building Code Administrator on February 12, 2024, and the owner has  failed to comply with the Order;  NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town Section 1. The owner of such building(s), dwelling(s) and premises was hereby ordered to vacate any occupants and/or personal property therein on or before May 13,  ofErwin, that:  2024.  Section 2. The Code Administrator is hereby authorized and directed to place "This building is unfit for human habitation. The use or occupation of this building for human habitation is prohibited and unlawful."  placards containing the legend:  on the building located at the following address:  301 St Matthews Road, Erwin, North Carolina PIN#1S0732.9625.0)    Section 3. The Town Manager is hereby authorized and directed to proceed to remove or demolish the above-described structure in accordance with the order to the owner thereof dated the 13h day of May 2024, in accordance with NCGS 160D-1125; Section 4. (a) The cost oft removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office oft the County Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 11 ofNCGS Chapter 160D;  (b) Upon completion of the required removal or demolition, the Town  Manager shall sell the materials of the dwelling and credit the proceeds against the cost ofremoval or demolition. The Town Manager shall certify the remaining balance to the Tax collector. Ifa surplus remains after the sale of the materials and satisfaction of the cost of removal or demolition, the Town Manager shall deposit the surplus in the Superior Court where it shall be secured and disbursed in the manner provided by NCGS  160D-1125;  Section 5. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. Its shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit  for human habitation.  Section 6. This Ordinance shall become effective upon its adoption.  ADOPTED this 6th day ofJune, 2024.  AGE RandyL. Baker, Mayor  ATTEST:  atctasatb Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN P.O. Box 459-Erwin, NC28339 Phone: 910-897-5140- Fax: 910-897-5543 www.erwin-nc.org 5/13/2024  Mayor Randy L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy. D. Marbell Charles L. Byrd David. L. Nelson William R. Turnage  Notice ofa Public Hearing  The Board of Commissioners ofthe Town of Erwin will hold aj public hearing pursuant to NC General Statute 160D-406 on June 6th, 2024 at 7:00 P.M. at the Erwin Town Hall, 100 West F  Street, Erwin, North Carolina to discuss the demolition ofai residence. The proposed demolition is for the following parcel:  301 St Matthews Rd  A copy ofthis case is available for review at the Erwin Town Hall. Questions concerning this case can be addressed toi the Town Planner Dylan Eure at 910-591-4201 or by email at  deure@erwin-nc.org  Regards, Dylan Eure Town Planner    Sybil Pope 9129  2275 BIG LANDING DR LITTLE RIVER, SC: 29566-  John Mounts C/O SELINA MOUNTS QUINN 117 KIRKLAND PL RAEFORD, NC: 28376-5919  Miles Temple Richardson 4704 W NC! 54 CHAPEL HILL, NC 27516-9747  Michael Jackson Sr 309 ST MATTHEWS ERWIN, NC 28339-0000  Peggy Pope  1270 ALDERMAN MILL RD DUNN, NC 28334-1606  James and Dorothy Pope 215 ST MATTHEW RD ERWIN, NC 28339-0000  Carl Davis  100A POPE ST ERWIN, NC 28339-2414        Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024  Subject: Voluntary Annexation Request Memo- Turlington-Johnson Land Partners The Town of Erwin has received a voluntary annexation request for four parcels that are just outside ofour Planning Zone (ETJ). The four parcels are listed below: Turington-Johnson Land Partners 0588-82-0344.000 Turlington-Johnson Land Partners 0588-82-5111.000 Turlington-Johnson Land Partners 0588-82-7366.000 Turlington-Johnson Land Partners 0588-81-3955.000  From all of our conversations with the potential developer of these parcels is that they are content with the Rural District (RD). Zoning District. The developer is looking at seven other This request to the' Town is the first step ini this process. Ifthis is something that you want to consider you will need to instruct our Deputy Town Clerk Katelan Blount to look into the feasibility of this request. Ifdirected she will have an update at our August Town Board meeting.  parcels ini the vicinity that are already in our ETJ.    State of North Carolina County of Harnett Town of Erwin  Irrevocable Petition Requesting al Non-Contiguous Annexation To: The! Mayor and Board of Commissioners oft the Town ofE Erwin 1. We, the undersigned owners ofreal property, respectfully request that the area described: in! Paragraph 21 below be annexedt tot the Town ofErwin. 2. The areat tol be annexed ist noncontiguous tot the' Town ofErwin. The boundaries of (Attach Metes and) Bounds Description of Boundaries) 3. Ai mapi is attached showing the areaj proposed for annexation ini relation tot thej primary corporate limits ofti the Town of Erwin. 4. The nearest point ont the area proposed for annexationi is_ 1 miles from the primary corporate limits oft the Town of Erwin. 5. No point on the area proposed for annexation: is closert tot the primary corporate limit ofa any other cityt than to thej primary corporate limits ofE Erwin. 2. Wea acknowledge that any zoning vested rights acquired pursuant to G.S. 160A-385.1 or G.S. 153A-344.1 must be declared andi identified ont this petition. Wei further acknowledge that failure to declare such rights ont thisp petition shall resulti ina termination ofv vested rights previously acquired for the property. (Ifzoning vested  such territory are asi follows:  rights are claimed, indicate below and attachy proof.) Address Doy you declare vestedr rights? Indicate yes orno  Name  Signature DocuSignedb by: Stuart Twlinston 9B5A2F025BC247C.. DocuSignedby: Docusigned! by: josuyl Solunsou Elward lswEOECEBSONL 1419A08FCEB5404.  Turlington-Johnson Land Partners P.O. BOX 1027, Dunn, NC  28335  Stuart Turlington Joseph P-Johnson YES  YES  YES  Edward L. Johnson    2006007161 FOR DEEDS BK:2216 FEE:$23.00 REV STAP:SA13.00 INSTRVENT 499716 Repording Time Book and Page Countyo ont the. dayof  HARNETT COUNTY TAXI ID# 07-0588 0007 U24OLBY 3075  ExciseTas $413.00 By:  Parcell IDNo.. 07-0588-0007 Verifiedby.  MailBoxio: JosephL. Tart, P.A., 904-B West Broads Street, Dunn, NC: 28334 Thisi instrument wasp prepared by: Josephl L Tart, AttomeyatLaw  Brief description fort thel Index GRANTOR: H&SLAND, LLC P.O. Box 8159 Wilson, North Carolina 27893  NORTH CAROLINA GENERAL WARRANTY: DEED This deed made this 2/'dayo of April, 20061 by and between:  GRANTEE: TURLINCTON-JOENSONLAND PARTNERS P.O.1 Box 1027 Dunn, Nerth Carolina 28335  The designation Grantor and Grantec asu used hereiss shalli inclades saidy parties, their heirs, sucoessors, and assigns, ind shalli include singular, plural, masculine, feminine or neuter as1 required by context. WITNESSETH: that the Grantor, fora valuable consideration) paid by Grantee, ther receipto ofv whichi is hereby ackrowledged, has and by these presents doth grant, bargain, sell ando convey untot the Granteei in fees simple, allt that certain) loto or parcel of lands situated near the Cityof_ Harnett County, North Carolina, andr more particularly described asf follows:  Grove Township,  SEE/ ATTACHED! EXHIBIT' "A" INCORPORATEDHEREN. BYI REFERENCE. ANDI MADE APART OF THISI INSTRUMENT.    Thep property) hereinabove described was acquired! by Grantor byi instrument recorded inE Book: 2146,  Pagel 177, Hamett County Registry.  An maps showing thes above described propertyi is recordedi in! MapE Book. theretol belonging tot the Granteei inf fees simple.  Page.  TOHAVE AND'7 TOE HOLD thes aforesaid tract orp parcelc ofl land anda all privileges and appurtenances And the Grantor, covenants with the Grantee, that Grantori iss seized ofs saidp premises inf fee simple, has right to convey thes same inf fees simple,t that titlei is marketable and frees and clear of alle encumbrances, and that Grantor willy warrant andv will forever defend thes said title against thel lawfuld claims ofa allp persons  whomsocver, othert thant thef following exceptions: a) General utilitye easements: and righto of ways appearing of record. b) Ad valorem taxes fort they year 2006: and subsequent years, not) yet due andp payable. INT TESTIMONY' WHEREOF, the Grantor has! hereunto set his! hand ands seal, thec day and year first  above writien. By: By: TitleMerg! By: Title: Member/Manager  HASHAND.LLC  ger  R    STATEOFI NORTHCAROLNA COUNTY OF wilsin  JAkvis D.oxJK. Notary Public oft the County and State aforesaid, certify that Hunter Stone, Member/Manager: andL Waynel Hoskins. Member/Manager. H&sLand,LC al North Carolinal Limitedi Liability Company andi that bys authority duly given and ast thes acto ofs suche entity, theys signed! beforet thef foregoingi instrument ini itsr name oni itst behalf  of  asi itsa acts and deed.  Witness my hand andi notarials seal, this (7"liay of April,2 2006.  - Dbek. Notary Public  My Commissionl Expires:  2008  OTARY LIV ou    EXHIBITA" FOR  TURLINGIONJOENSON. LANDPARINERS  Being all of Lots 1,2,3,4 4and! 5, according tol Mapl Number 2006-292, recorded int the Harnett County Registry, entitled "Division! Map Prepared For: H& SLand, LLC", Grove Township, Harnett County, North Carolina as surveyed by Jordan- Tew & Associates, P.A., dated December 13, 2005 and revised January 18, 2006, incorporated herein by reference, and madea aj part of this instrument, to whichp platr reference isb hereby made for ai full and complete This being thes samel land conveyedi ini Deed dated October 19, 2005 toHaSLand, LLC, recorded in Book 2146, Page 177, Hamnett County Registry.  description.    T toli 6  #ORTH CARDIR KIMBERLY S. HARGROVE REGISTER OF DEEDS, HARNETT 305 W CORNELIUS HARNETT BLVD SUITE200 LILLINGTON, NC27546  Filed For Registration: 04/24/2006 01:51:171 PM Book: RE 2216 Page: 988-992 Document No.: 2006007161 DEED 5PGS $23.00 Recorder: ELMIRA MCLEAN  NCI REAL ESTATE EXCISE TAX: $413.00 State of North Carolina, County of Harnett MBERLYS.PARGROVE, REGISTER OF DEEDS  DO - NOT DISCARD  2006007161*  2006007161    B    B  VISIONT HAPT PREPARED FOR H&SLand, LLC TOWNSHP NORTH CAROLINA COUNTY  JORDAN TEW & ASSOCIATES, P.A. ENGINEERING, SURVEYING,PLAMNING. AMATERIALSTESTING  HARNETT  P.O. BOX249 PH. (910)892-5159  DUNN, N.C. 28335 FAX(910)8 892-1893    COUNTT 7, 2 tI @  ORTH CARDII  KIMBERLY S. HARGROVE REGISTER OF DEEDS, HARNETT 305 WCORNELIUS HARNETT BLVD  SUITE 200 LILLINGTON, NC 27546  Filed For Registration: 04/11/2006 02:20:55 PM Document No.: 2006006395  Book: PLAT 2006 Page: 292-293  MAP 2PGS $21.00  Recorder: ELMIRA MCLEAN  State of North Carolina, County of Harnett KIMBERLYS-MARGROVE,REGISTER OF DEEDS  DO NOT DISCARD  2006006395*  2006006395    Turlington Annexation Lots 2-5.xls Open with  A  B  C  E  -  1 2 3 4 LOT 5 6 LOT 7 8 LOT 9 10 LOT 11 12 13 14 15 16 17 20  Olds Stage Road Assemblage  2 0588-82-5111 3 0588-82-1 7366 4 0588- 82-0344 5 0588 81 3955  TURLINGTON JOHNSON TURLINGTON JOHNSON TURLINGTON JOHNSON TURLINGTON JOHNSON  6.02 AC 5.56_AC 9.1AC 7.5AC    NIVEO C  -  e - E  5  Ee  a 6  -  ouDS  - a E a I    TOWN OF ERWIN P.O.) Box 459. Erwin, NC28339 Ph: 910-897-5140-Fax: 910-897-5543 www.erwin-nc.org  Mayor Randy L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell David] L. Nelson William R. Turnage  RESOLUTION DIRECTING THE DEPUTY TOWN CLERKTO Charles L. Byrd  INVESTIGATE AN ANNEXATION PETITION RECEIVED UNDER G.S.160A-31  2023-2024--008  WHEREAS, a petition requesting annexation of an area described in the said petition was received on May 24, 2024 by the Mayor and Board of Commissioners of the Town WHEREAS, G.S. 160A-31 provides that the sufficiency of the petition shall be investigated by the Town Clerk before further annexation proceedings may take place; WHEREAS, the Mayor and Board of Commissioners of the Town of Erwin deems it NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Board of The Deputy Town Clerk is hereby directed to investigate the sufficiency of the above- described petition and to certify as soon as possible to the Mayor and Board of  ofErwin; and  and  advisable toj proceed ini response to this request for annexation;  Commissioners ofthe Town of Erwin that:  Commissioners the result ofl heri investigation.  ADOPTED, this 6th Day ofJune 2024.  Randy  E  ATTEST:  attalab Katelan Blount, Deputy Town Clerk    8977  MINUTES CONTINUED FROM. JUNE 06, 2024 thes service, we could terminate without any penalties.  Town Attorney Tim Morris confirmed that it would be an annual renewal, and ift the Town was unhappy with Commissioner Byrd made ai motion to table the Civic Plus Subscription until the Special Called Meeting on June 11th, 2024, at 9:00 a.m. in order for Town Manager Snow. Bowden to confirm the contract information. The motion was seconded by Commissioner Blackmon. The Board voted unanimously to table the Civic  Plus Subscription.  Auditor Engagement Letter and Contract  Town Manager Snow Bowden presented the Auditor Engagement Letter and Contract. This is a standard Commissioner Blackmon asked when the last time the Town bid the audit services out. Town Manager Snow Bowden said thati it was probably time to dos sO again.  annual engagement, and there are: funds in the budget for this.  Commissioner Blackmon asked ift the cost was almost doubling from $15,500 to $27,500 due to the grants that  the' Town has and the required audit services fort that. Town Manager Snow Bowden confirmed that this was the case.  Commissioner Blackmon made ai motion to approve the Auditor Engagement Contract forl FY 24-25, which was seconded by Commissioner Nelson. The Board voted unanimously to approve the. Auditor  Engagement Contract.  DM2 Retainer Contract Extension FY 2024-2025  Town Manager Snow Bowden presented the contract retainer extension for the services oft the Town Engineer, Bill) Dreitzler. The fee for this service has remained the same since the Town brought Bill Dreitzler on to Commissioner Blackmon made a motion to table this item until the Special Called Meeting on June 11th, 2024, at 9:00 a.m. The motion was seconded by Commissioner Byrd. The Board voted unanimously to table the  provide these services.  DM2 Retainer Contract.  Harnett County Computer Services Agreement  Town Manager Snow Bowden presented the Agreement with Harnett County for the Town of] Erwin technology services. The rates are the same as previous years, and there are funds in the proposed budget to cover this agreement. The Town has been happy with the services provided by the County, and this is ai fair Commissioner Byrd made a motion to approve this item, which was seconded by Commissioner Nelson. The Board voted unanimously to approve the Harnett County Computer Services Agreement.  agreement.  Jet Vac Equipment  Town Manager Snow Bowden presented the information for ar new. Jet Vacj jetter. At thel Budget Workshop, the consensus was to plan for the repair oft the. Jet Vac that we currently own. After sitting down with Public Works Director Mark Byrd and checking costs forj parts and repairs, it was discovered that the parts needed are nol longer made, due to the age oft the equipment. Public Works would be better suited toj purchase ai new piece    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: Civic Plus Contract Memo  Civic Plus acquired Municode a while back. Municode is the service that the Town ofErwin uses to host our Town Code online and to how the Town of Erwin keep it updated. We currently pay a standard fee for their online hosting services plus a fee for each page that they have to update. We currently pay $18 for each page that has to be updated. Over the years the fee for this service has averaged around $3,500. Ofc course, there were some years the fee was. lower when we did not update our' Town Code as much. Ini recent years, the Town of Erwin has been more proactive with updating our Town Code and if we continue using our current fee structure the Wel have aj proposed scope ofwork from Civic Plus toj provide these services for $1,773.33 ini the next Fiscal Yeara and then an annual fee of $3,015.30 going forward. They did provide ai few credits for payments that have already been made this year. This is a small savings but itis saving funds for the Town ofE Erwin. Ie estimate that this proposal would save us around $1,800 in  fees will be much higher in the upcoming fiscal year.  the upcoming Fiscal Year.    CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US  Quote #: Date: Customer:  Q-55655-1 10/23/2023 5:22 PM ERWIN, NORTH CAROLINA  Product Name Full-Service Supplementation Subscription Code and Supp Year 1 Annual Fee Discount up to [#) copies Semi-Annual Print Supplementation Service Included Custom Online Code Hosting Code and Supp Year 1 Annual Fee Custom OrdBank Subscription  DESCRIPTION  QTY  TOTAL USD1,675.00 USD-250.00 USD0.00 USD0.00 USD1 1,140.00 USD-950.00 USD200.00  Full-Service Supplementation Subscription 1.00 Year 1: $250 credit for recently paid admin 1.00  fee  Printed Copies and Freight Included - Printed Copies and Freight Included  1.00  Print Supplementation will begin with the 1.00 ordinances received from the municipality ona semi-annual basis.: 2,8 Online Code Hosting Subscription Year 1: online code legacy payment OrdBank Subscription  1.00 1.00 1.00 USD 1,815.00 USD 3,015.00  Discount  Annual Recurring Supplement Services Initial Term Annual Recurring Supplement Services (Subject to Uplift)  1. This Statement of Work ("SOW") is between Erwin North Carolina ("Customer") and CivicPlus, LLC ("CivicPlus"), the acquirer and sole owner of Municode, LLC fik/a Municipal Code Corporation, and incorporates and is subject to the terms 2. This SOW shall begin on 6/1/2024 ("Effective Date") and all the services provided to Customer listed in the above line items (the Services") shall align to renew annually on each anniversary of the Effective Date ("Renewal Date"). Unless terminated, Customer shall bei invoiced fort the Annual Recurring Services on each Renewal Date of each calendar year subject to 5% annual increase. Customer will pay all invoices within 30 days of the date of suchi invoice.  and conditions located at Addendum 1 attached tot this SOW.  V.PD06.01.2015-0048 Page 1of4    Acceptance  By signing below, the parties are agreeing to bel bound by the covenants and obligations specified in this SOW. For  CivicPlus Billing Information, please visit phdkgacomhwth.  IN_WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of  the dates below.  Client By:  CivicPlus By: hyr Name: Amy Vikander Title: Date: 5/14/2024  Name: Title: Date:  Senior' Vice President of Customer Success  V.PD0601.2015-0048 Page 2of4    Addendum 1  This agreement (Agreement')is explicitly agreed tol by the ascribed toi iti int the Statement of Work.  4. Term and' Termination. This Agreement shall remain in fullf force Agreement shall automatically renew for additional one-year terms (each a Renewal Term"). Ife either Party does noti intend tor renew for cause int the eventt the other party materially breaches any term  Customer listed ont the Statement of Work. All1 terms usedi int this and effect for an initial period of one year commencing on the Agreement that are not otherwise defined shall have the definition Effective Date ("Initial Term"), at the end oft thel Initial Term, this 1. Scope of Services. The Services provided to Customer under this Agreement, they shall provide sixty days prior notice tot the end this Agreement are set forthi int the CivicPlus Statement of Work oft the then-current term. Either party mayt terminate this Agreement additional services for additional cost at anyt time upon mutual oft this Agreement and does not substantially cure such breach written consent of thel Parties, including but notl limited to updating within thirty days after receiving notice of such breach. A delinquent the frequency of Supplement updates, additional labor required Customer account remaining past due for longer than 90 days pecause of delays, errors or omissions ont the part of Customer. isan material breach by Customer and is grounds for CivicPlus  signed byt thep parties (the "SOW"). Customer may purchase  termination.  2. Limitations of Services. Annual Recurring Supplement Service Additional copies, reprints, binders, and tab orders; requirements, are subject to additional editorial fees; Documents that contain: multiple tables, graphics, unique formatting requirements, or any otheri form-based code  does NOT include:  5. Compensation. Unless otherwise stated in an SOW signed by the Customer, the Customer shall pay CivicPlus for the Services annually at the start of each Renewal Term, within 30 days oft the 6. Integration. This Agreement sets forth the entire agreement between and among thep parties with respect tot the Services. This Agreement: supersedes all prior written or oral agreements between  Documents draftedi in InDesign or that contain form-based code date ani invoice is sent.  requirements; implementation, external linking;  Legal work, creation of fee schedules, gender-neutral review/ the parties ori their predecessors-n-interest with respect to all or as, but not limited to, Zoning (or equivalent). This worki is subject to 7. Limitation of Liability. CivicPlus' liability arising out of or related ac one-time editorial conversion fee and an increase int the annual to this Agreement, or any associated SOW, will not exceed five supplement rate and online hosting fee(s). Quote provided upon times the amounts paid by Customer for the Services in the year Codifying ar newly adopted full ChaplerueAppendkx. This may/to Customer for any consequential, indirect, special, incidental, pe subject to a one-time additional editorial fee and ani increase in or punitive damages arising out of or related to this Agreement. the annual supplement rate and online hosting fee(s). Material to Ifa applicable law limits the application of the provisions oft this  any part of the subject matter hereof.  Codifying complete replacement of complex subject matters such  receipt of material; be reviewed upon receipt; reviewed upon receipt;  prior to such claim of liability. In no event will CivicPlus be liable Limitation ofl Liability section, CivicPlus' liability will be limited tot the 8.0 Ownership. Customer shall own all right, title, andi interest in and for providing all necessary and correct documentation, materials performance of the Services until all necessary documentation, 9. Customer acknowledges that any legal analysis provided by CivicPlus is provided to Customer fori their use and direction. However, Customer agrees the Services provided for herein do not review legal codes for legal sufficiency, drawl legal conclusions, provide legal advice, opinions or recommendations about Customer's legal rights, remedies, defenses, options, selection of forms, or strategies, or apply the law tot the facts of any particular situation or establish an attorney-Customer relationship. CivicPlus substitute for the advice or services of ana attorney. 10. Int the event either partyi is unable to perform its obligations under the terms oft this Agreement because of acts of God, strikes, damage or other causes reasonably beyond its control, such party shall not be liable for damages tot the other for any damages resulting from such failure to perform or otherwise from such  Codifying a newly adopted term change legislation. This may maximum extent permissible.  be subject to a one-time additional editorial fee. Material to be Zoning chapters will be covered iny your current annual cost.  Adding entirely new material such as but not limited to new tot the code created under this Agreement. Customer is responsible However, the addition will lead to ani increase iny your annual cost and communication in a timely manner in order to enable CivicPlus upon your next renewal. We will work with yout top provide a revised top perform the Services and acknowledges CivicPlus cannot begin  annual cost. upon request; and separately.  The addition of Manuals, Policies, Procedures, Comprehensive materials and communication is received.  Plans, Land Use, Unified Codes, Zoning (or equivalent). Quotation Online Code hosting and online features, this is listed Fors services outside the scope of the Annual Recurring Supplement Services, a per page rate of $23 will be applied. 3. Each document for processing should bei its owni individual  file, named by its ordinance number. Customer: should sendi in all is nota al lawf firm and may not perform services performed by an documents to CivicPlus as MS WORD versions or a convertible attorney, and the Services contemplated herein do not constitute: a  PDF version.  causes.  V.PD06.012015-0048 Page 3of4    Contact Information  Organization Street/ Address Address 2 City  URL  State  Postal Code  CivicPlus provides telephone support for allt trained clientsf from 7am -7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided ona a2 24/7/3651 basis for representatives named! by the Client. Client is responsible for  ensuring CivicPlus has current updates. Emergency Contact & Mobile Phone Emergency Contact & Mobile Phone Emergency Contact & Mobile Phone Billing Contact Phone Billing Address Address 2 City Taxl ID# Biling Terms  E-Mail Fax  Ext.  State  Postal Code Sales Tax Exempt # Account Rep  Info Required onl Invoice (PO or. Job #) Pleasel lista alle extemal sources:, Contract Contact Phone Project Contact Phone  Are you utilizing any exteral funding fory your project (ex. FEMA, CARES):  YI 1orNI 1  Email Fax Email Fax  Ext. Ext.  V.PD06.01.2015-0048 Page 4of4    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: Auditor Engagement Memo  The Town ofl Erwin has received our contract for our audit ending in 2024. The fee for the audit remains the same as inj previous years at $11,500. There is a $1,000 increase in the costs for our financial statement preparations. The financial statement preparation fee is $4,000. There are Iwill point out that the fee for our audit next year will be higher due the number of grants that the' Town received. The higher fees have been included int the proposed budget.  funds in the budget to cover these expenses.    May: 1, 2024 Tol Mayor and Town Council Town of Erwin, NC June 30, 2024. Audit Scope and Objectives  We: are pleased to confirm our understanding of the: services we are to provide Town of Erwin for the year ended We willa audit thei financialstatements: ofthe sovernmentalactwies, thel business-type activities, each majort fund, andi the aggregate remaining fundi information, and the disclosures, whichcollectively comprise thel basici financial statements of Town of Erwin as ofa andi forthe year ended. June 30,2024. Accounting standards generally accepted int the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement Town of Erwin's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Town of Erwin's RSI in accordance with auditing standards generallyaccepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit oft the basic financials statements. We will not express an opinion or provide any assurance ont the information because the limited procedures do not provide us with sufficient appropriate evidencet to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited  procedures, but will not be audited:  1) 2) 3) OPEB  Management's Discussion and Analysis. Net Pension Asset/Liability RSI  We have also been engaged to report on supplementary information other than RSI that accompanies Town of Erwin's financial statements. Wev wills subject thet following supplementary information toi the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconcilings such information directlyt tothe underlying accounting and other records usedt to prepare thet financial statements or toi thei financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with  our auditor's report on thet financial statements: Budgetary Comparison Statements Combining Statements Individual Fund Statements Supporting Schedules  1) 2) 3) 4)    The objectives of our audit are to obtain reasonable assurance as to whether are free from material misstatement, whether due to fraud GAAP; and report on the fairness of the supplementary information considered in relation to the financial statements  the financial statements as a whole or error; issue an auditor's report that includes our respects, in conformity with referred to in the second paragraph when  opinion about whether but is not absolute  your financial statements are fairly presented, ina all material  as a whole. Reasonable assurance is a high level of  assurance and therefore is not a guarantee that an audit conducted in accordance assurance  and Government Auditing Standards will always detect a material misstatement including omissions, can arise from fraud or error and are considered  with GAAS  when it exists. Misstatements, material if there is a substantial likelihood user made based on the and compliance with provisions  that, individually or in aggregate, statements.  would they  financial  influence the judgement of a reasonable  The objectives also include reporting on internal control over financial reporting Auditor's Responsibilities for the Audit of the Financial Statements Wer will conduct our audit in accordable with GAASandi the standards fori financiala audits Auditing Standards, issued by the Comptroller General of the United accounting records of Town of Erwin and other professional, judgement and maintain professional skepticism Wev wille evaluatei the appropriateness ofa accounting policies used and the reasonableness estimates made by management. We will also evaluate the overall including the disclosures, and determine whether the financial and events in a manner that achieves fair presentation. We will assurance about whetheri the financial statements fraudulent financial reporting, (3)misappropriation: of government. Because the determination of waste and abuse is  of laws, regulations, contracts, and award  ont thet financial statements in accordable with agreements, noncompliance with which would have a material effect  Government Auditing Standards.  contained in Government  States, and will include tests of your Auditing Standards, we exercise  opinions. As part of an audit in accordance procedures we consider necessary to enable us to express such  with GAAS and Government  throughout our audit. statements  of significant accounting  presentation of the financial statements, represent the underlying transactions plan and perform the audit to obtain reasonable assets, or (4)violations ofl laws or governmental regulations waste or abuse in financial audits nor do they expect transactions, there is an unavoidable risk that some  aret free of material misstatement,  whether from (1) errors, (2) employees acting on behalf of the  that are attributable to the auditors to provide reasonable  government or to acts by management or assurance of detecting waste and abuse.  expect auditors to perform specific procedures to detect subjective, Government, Auditing. Standards do not  Because of the inherent limitations of an audit, combined with the inherent limitations  because we will not perform a detailed examination of all material misstatements may not be detected accordance with GAAS and Government immaterialmistatements effect ont thei financial statements. However, errors, fraudulent financial reporting, or misappropriation of inform the appropriate level of our attention, unless clearly inconsequential. Our our audit and does not extend toa any later Inc connection with this engagement, we may communicate with you or others can bei intercepted and read, disclosed, or otherwise used or not be delivered to each of the parties to whom or warrant that emails from specifically disclaim and waive any liability or responsibility whatsoever by disclosure of emails transmitted by us in connection with the you agree that we shall have no liability for any loss or damage to  ofi internal control, and properly planned and performed in to designed detect dor not have a direct and material management of any material regulations that come to  by us, even though the audit is Auditing Standards. In addition, an audit is not we willi inform the appropriate level of  orv violations ofl laws org overmentalregulations that  assets that comes to our attention. We will also  management of any violations of laws or governmental  responsibility as auditors is limited to the period covered by  periods for which we are not engaged as auditors.  via email transmission. As emails for interception or unintentional engagement. In that regard,  communicated by an unintended third part, or may  they are directed and onlyt to such parties, we cannot, guarantee  us will be properly delivered and read only the addressee.  Therefore, we  performance of this  any person or entity resulting from the use of    email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. Wev will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered int the aggregate, that raise substantial doubt about the government's ability to continue as a going concern fora Our procedures will include tests of documentary evidence supporting thet transactions recorded int the accounts, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys We mayi from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these: service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, ands safeguards to protect the confidentiality of your personalinformation. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. urthermore, we will remain responsible for the  reasonable period of time.  as part of the engagement.  work provided by any such third-party service providers.  Ouraudit of financial statements does not relieve you ofy your responsibilities.  Audit Procedures--internal Control  We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are materialtothe financial statements andt to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, willl bel less ins scopet thany would ber necessarytor render an opinion oni internal controland,: accordingly, no opinion will be expressedi in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting ar material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required tol be communicated under AICPA professional. standards and Government Auditing Standards. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Town of Erwin's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued We will also assist in preparing the financial statements and related notes of Town of Erwin in conformity with accounting principles generally accepted in the United States of America based on information provided by you. Ina addition, we will assist in preparing cash to accrual adjustments using information provided by you. These  Audit rocedures-Complance  pursuant to Government. Auditing. Standards.  Other Services    nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any You agree to assume all management responsibilities relating to thet financial statements and related notes, and any other nonaudit services we provide. You willl be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes, and cash to accrual adjustments, and that you have reviewed and approved the financial statements and related notes, and cash to accrual adjustments prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacyand results of those services; and accept responsibility for them. Ifmanagement is not able, then an outside consultant will be retained to assist the Town. Our audit willl be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation oft financial statements that aret freet from materalmistatement, whether due tot fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation andi fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant Management is responsible for making drafts of financialstatements, allfinancialrecords, andi related information available to us and for the accuracy and completeness oft that information (includingi information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to alli information of which you are aware that is relevant tot the preparation and fair presentation oft thei financial statements, such as records, documentation, identification of all related parties and all related- party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities fort thei financial statements; compliance with laws, regulations, contracts, and grant agreements; Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us int thev writtenrepresentation letterthat thee effects of any uncorecdedmistatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, tot the financials statements of each opinion unit taken as a whole. You are responsible for the design andi implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on1 the financial statements. Your responsibilities include informing us ofy your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions ofl laws, regulations, contracts org grant  action that could be construed as assuming management responsibilities.  Responsibilities of Management for thel Financial Statements  agreements.  and other responsibilities required by GAAS and Government Auditing Standards.  agreements that we report.    You are responsible fort the preparation oft the uppementaymfomaton, whichy wel have beene engaged to report on, inc conformitywith: accounting principles generalyaccepted int the United: States ofA America (GAAP). Youa agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementaryi information. You also agree to includet the auditedi financial statements with any presentation oft the supplementary information that includes our report thereon. Yourresponsibilities: include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those usedi in the prior period (or, ifthey! have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the Management is responsible fore establishing and maintaining a process fort tracking the status ofa audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies relatedi tot the objectives discussed int the Audit Scope and Objectivess section ofthis letter. This responsibilityi includes relaying to us corrective actions taken to address significant findings and recommendations resulting from these audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for We understand that your employees will prepare all cash, accounts receivable, or otherconfirmations we request We will provide copies of our reports to the Town; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for publicii inspection. The audit documentation for this engagement is the property of Thompson, Price, Scott, Adams & Co., PA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals willl be made available upon request and in ai timely manner to any Federal or State Agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notifyy you ofa anysuchr request. Ifrequested, access to such audit documentation willl be provided underthe supervision of Thompson, Price, Scott, Adams & Co., PA personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other The audit documentationt for this engagement will be retained fora a minimum oft five years aftert the report release date orf forany additional period requested! by any Federal or State Agency. Ifwea are aware thataf federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for R. Bryon Scott is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately June 1, Our feet fort these services is stated in the LGC approved contract. Anyadditional work out oft the normal scope of the audit will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our  measurement or presentation oft the supplementary! information.  thei timing and format for providing that information. Engagement Administration, Fees, and Other and will locate any documents selected by us for testing.  governmental agencies.  guidance prior to destroying the audit documentation.  2024 and toi issue our reports no later than October 31, 2024.    firm policies, work mayl be: suspended ify youra account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will deemed to have been completed upon written notification of termination, even if we have not completed our be report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we significant incur the  additional costs. Reporting  We willi issue a written report upon completion of our audit of Town of Erwin's financial statements. Our report will bea addressedi to management andt those charged withg governance of Town of Erwin. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending ont the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add ane emphasis-of-matter. or other-matter paragraph to our auditor's report, ori if necessary, withdraw from this engagement. Ifour opinions are other than unmodified, we will discuss the reasons with you in advance. for any reason, we are unable to complete the audit or unable to form or have not formed decline to express opinions or issues reports, or we may withdraw from this engagement. opinions, may We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will: state (1) that the purpose of the report is solely to describe the scope of testing ofi internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2)that ther report is ani integral part ofa fanauditp performedi in accordance with Government, Auditing. Standards inc considering the entity's internal controla and compliance. The report will also state the report is not suitable for any other purpose. If during our audit we become aware that Town of Erwin is subject to an audit requirement thati is not encompassedi int the: terms ofthise engagement, we will communicate to management andt those charged withg governancet that an audit in accordancer withU.S. generally accepted standards and the standards forf financial audited contained in Government. Auditing Standards may nots satisfyt the relevant, legal, regulatory, or contractual We appreciate the opportunity to be of service to Town of Erwin and believe this letter accurately summarizes the significant terms of oure engagement. If you have any questions, please let us know. Ify you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.  we If,  requirements.    Veryt trulyyours,  Thompson, Price, Scott, Adamy & CO,PA  Thompson, Price, Scott, Adams & Co., PA  RESPONSE: Title:  This letter correctly sets forthjhe understanding ofTown of Erwin. Management signature: or Baa Governanegsignatureic E56  4  Jok Mancse  Date: 4G23 Title: MAYDE Date: 4/4/2024    The Governing Board Town Council of Primary Government Unit Town ofl Erwin N/A  and Discretely Presented Component Unit (DPCU) (ifa applicable)  Primary Government Unit, together with DPCU (fapplicable), hereinafter referred to as Governmental Unitfs)  and Auditor Name Auditor Address  Thompson, Price, Scott, Adams & Co., PA PO Box 1690 Elizabethtown, NC28337 Hereinafter referred to as Auditor  for Fiscal Year Ending 06/30/24  Date Audit WIlIE Be Submitted tol LGC Must bey within fouri months of FYE  10/31/24  hereby agree as follows:  1. The Auditor shall audit all statements and disclosures required by  standards (GAAS) and additional required legal statements and disclosures U.S. of generally alli funds and/or accepted. auditing Governmental Unit(s). The non-major combining, andi individual fund statements and schedules divisions of the subjected to the auditing procedures applied in the audit of the basic financial statements and an shall be major government and enterprise funds, the internal service fund aggregate remaining fund information (non- rather than as RSI, for the General Fund and any annually budgeted Special budgetary Revenue comparison funds. statement, 2. Ata a minimum, the Auditor shall conduct the audit and render the report in accordance Governmental Unit expended $100,000 or more in combined Federal and State financial (GAGAS) assistance if the reporting period. The auditor shall perform a Single Audit if required by Title 2 US Code Federal during the Subpart F (Uniform Guidance) or the State Single Audit implementation Act. Requirements This audit for Federal Awards,  be rendered in relation to (as applicable) the governmental activities, the business- DPCUS, each major governmental and enterprise fund, and the  opinion shall  type activities, the aggregate  financial statements shall include  type, and the fiduciary fund types). The basic  budgetary comparison information in a  Auditor shall perform the audit in accordance with Govemment  with GAAS. The Regulations  Auditing Standards  Part 200 Uniform Administration Requirements, Cost Principles, and Audit documentation may be subject to review by Federal and State laws, including the staffs of the Office of State Auditor recommended that the Auditor and Governmental Unit(s) contract, which party is responsible for submission of the audit and the  of  in  and all associated audit  agencies accordance with Federal and State  the audit  (OSA) and the Local Government Commission jointly agree, in advance of the execution  requires a federal single audit in accordance with the Uniform Guidance  (LGC). If of this  ($200.501), itis  the Federal Audit Clearinghouse as required under the Uniform Guidance accompanying data collection form to  ($200.512).  Effective for audits of fiscal years beginning on or after June 30, 2023, the LGC will allow whether a unit qualifies as a State low-risk auditee based upon federal criteria in the Uniform auditors Guidance to consider $200.520(a), and (b) through (e) as it applies to State awards. In addition to thei federal criteria in Guidance, audits must have been submitted timely toi the LGC. Ifi in the reporting year, ori in either the of the Uniform previous years, the unit reported a Financial Performance Indicator of Concern that the audit was late, then two  Page 1    the report was not submitted timely for State low-risk auditee status. Please refer to Discussion of Single Ifthe audit and Auditor communication are found ini this review to be substandard, the results oft the review may be forwarded to the North Carolina State Board of CPA Examiners (NC State Board). Ifa an entity is determined to be a component of another government as defined by the group audit standards, the entity's auditor shall make a good faith effort to comply in a timely manner with the requests of 4. This contract contemplates an unmodified opinion being rendered. If during the process of conducting the audit, the Auditor determines that ity will not be possible to render an unmodified opinion on the financial statements oft the unit, the Auditor shall contact the LGC Staff to discuss the circumstances leading to that conclusion as soon as is practical and before the final report is issued. The audit shall include such tests oft the accounting records and such other auditing procedures as are considered by the. Auditor tol be necessary in the circumstances. Any limitations or restrictions in scope which would lead to a qualification should be fully 5. Ifthis audit engagement is subject to the standards for audit as defined in Govemment Auditing Standards, 2018 revision, issued by the Comptroller General oft the United States, then by accepting this engagement, the Auditor warrants that he/she has met the requirements for a peer review and continuing education as specified in Govemment Auditing Standards. The Auditor agrees to provide a copy of the most recent peer review report to the Governmental Unit(s) and the Secretary of the LGC prior to the execution of an audit contract. Subsequent submissions of the report are required only upon report expiration or upon auditor's receipt of an updated peer review report. If the audit firm received a peer review rating other than pass, the Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary of the LGC for a Ift the audit engagement is not subject to Govemment Auditing Standards or if financial statements are not prepared in accordance with U.S. generally accepted accounting principles (GAAP) and fail to include all disclosures required by GAAP, the Auditor shall provide an explanation as to why in an attachment to this 6. Itis agreed that time is of the essence in this contract. All audits are to be performed and the report of audit submitted to LGC Staff within four months of fiscal year end. If it becomes necessary to amend the audit fee or the date that the audit report will be submitted to the LGC, an amended contract along with a written 7. Itis agreed that GAAS include a review of the Governmental Unit's (Units') systems ofi internal control and accounting as same relate to accountability of funds and adherence to budget and law requirements applicable thereto; that the Auditor shall make a written report, which may or may not be a part of the written report of audit, to the Governing Board setting forth his/her findings, together with his recommendations. for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses" in AU-C 265 of the AICPA Professional Standards (Clarified). The Auditor shall file a copy oft that For GAAS or Govemment Auditing Standards audits, if an auditor issues an AU-C $260 report, commonly referred to as Governance Letter," LGC staff does not require the report to be submitted unless the auditor cites significant findings or issues from the audit, as defined in AU-C $260.12-. 14. This would include issues such as difficulties encountered during the audit, significant or unusual transactions, uncorrected misstatements, matters that are difficult or contentious reviewed with those charged with governance, and other significant matters. Ifr matters identified during the audit were required to be reported as described in AU-C $260.12-.14 and were communicated in a method other than an AU-C $260 letter, the written  Audits in North Carolina" on the LGC's website for more information.  3.  the group auditor in accordance with AU-6 $600.41 -S $600.42.  explained in an attachment to this contract.  peer review analysis that may result in additional contractual requirements.  contract or in an amendment.  explanation of the change shall be submitted to the Secretary of the LGC for approval.  report with the Secretary of the LGC.  documentation must be submitted.    8. All local government and public authority contracts for audit or audit-related work require the approval of the Secretary oft the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's records for audit, financial statement preparation, any finance-related investigations, or any other audit- related work in the State of North Carolina. Approval is also required for the Alternative Compliance Examination expenditures as allowed by US Treasury. Approval is not required on audit contracts and invoices for 9. Invoices for services rendered under these contracts shall not be paid by the Governmental Unit(s) until the invoice has been approved by the Secretary of the LGC. This also includes any progress billings [G.S. 159-34 and 115C-447). All invoices for audit work shall be submitted in PDF format to the Secretary oft the LGC for approval. the invoice marked 'approved' with approval date shall be returned to the Auditor to present to the Governmental Unit(s) for payment. This paragraph is not applicable to contracts for audits 10. In consideration of the satisfactory performance of the provisions of this contract, the Governmental Unit(s) shall pay to the Auditor, upon approval by the Secretary of the LGC if required, the fee, which includes any costs the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (federal and state grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. This does not include fees for any pre-issuance reviews that may be required by the NC Association of CPAS (NCACPA) Peer Review Committee or NC State 11. Ifthe Governmental Unit(s) has/have outstanding revenue bonds, the Auditor shall submit to LGC Staff, either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC Staff simultaneously with the Governmental Unit's (Units') audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents, unless otherwise specified in the 12. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall include, but not be limited to, the following information: (a) Managements Discussion and Analysis, (b) the financial statements and notes of the Governmental Unit(s) and all of its component units prepared in accordance with GAAP, (c) supplementary information requested by the Governmental Unit(s) or required for full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the required number of copies of the report of audit to the Governing Board uponcompletion. 13. Ift the audit firm is required by the NC State Board, the NCACPA Peer Review Committee, or the Secretary oft the LGC to have a pre-issuance review of its audit work, there shall be a statement in the engagement letter indicating the pre-issuance review requirement. There also shall be a statement that the Governmental Unit(s) shall not be billed fori the pre-issuance review. The pre-issuance review shall be performed prior to the completed audit being submitted to LGC Staff. The pre-issuance review report shall accompany the  Engagement for auditing the Coronavirus State and Local Fiscal Recovery Funds system improvements and similar services of a non-auditing nature.  of hospitals.  Board of CPA Examiners (see Item 13).  bond documents.  audit report upon submission to LGC Staff.  Page 3    14. The Auditor shall submit the report of audit in PDF format to LGC Staff. For audits of units other than hospitals, the audit report should be submitted when (or prior to) submitting the final invoice for services rendered. The report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copy in the offices of the LGC by any interested parties. Any subsequent revisions to these reports shall be sent to the Secretary of the LGC. These audited financial statements, excluding the Auditors' opinion, may be used in the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent oft the Auditor. If the LGC Staff determines that corrections need to be made to the Governmental Unit's (Units') financial statements and/ or the compliance section, those corrections shall be provided within three business days of notification unless 15. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than Secretary of the LGC, this contract may be modified or amended to include the increased time, compensation, 16. Ifan approved contract needs to be modified or amended for any reason, the change shall be made in writing and pre-audited if the change includes a change in audit fee (pre-audit requirement does not apply to hospitals). This amended contract shall be completed int full, including a written explanation oft the change, signed and dated by all original parties to the contract. It shall then be submitted to the Secretary of the LGC for approval. No change to the audit contract shall be effective unless approved by the Secretary of the LGC. 17. Acopy oft the engagement letter, issued by the. Auditor and signed by both the Auditor and the Governmental Unit(s), shall be attached to this contract, and except fori fees, work, and terms notr related to audit services, shall be incorporated by reference as if fully set forth herein as part of this contract. In case of conflict between the terms of the engagement letter and the terms oft this contract, thet terms of this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 30 of this contract. Engagement letters containing 18. Special provisions should be limited. Please list any special provisions in an attachment. 19. As separate contract should not be made for each division to be audited or report to be submitted. Ifa DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and as separate audit report isi issued, a separate audit contract is required. If a separate report is not to be issued and the DPCU is included int the primary government audit, the DPCU shall be named along with the primary government oni this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and 20. The contract shall be executed, pre-audited (pre-audit requirement does not apply to hospitals), and physically signed by all parties including Governmental Unit(s) and the Auditor, then submitted in PDF format to 21. The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the 22. Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners' Retention of Client Records Rule 21 NCAC 08N .0305 as it relates to the provision of audit and other attest services, as well as non-attest services. Clients and former clients should be familiar with the requirements of this rule prior to  another deadline is agreed to by LGC Staff.  necessary under ordinary circumstances, the Auditor shall inform the Governing Board in  of the need for  additional such  writing  investigation and the additional compensation required therefore. Upon approval by the  or both as may be agreed upon by the Governing Board and the Auditor.  indemnification clauses shall not be accepted by LGC Staff.  finance officer also shall be included on this contract.  the Secretary oft the LGC. contract is approved.  requesting the return of records.  Page 4    23. This contract may bet terminated at any time by mutual consent and agreement of the Governmental Unit(s) and the Auditor, provided that (a) the consent to terminate is in writing and signed by both parties, (b) the parties have agreed on the fee amount which shall be paid to the Auditor (if applicable), and (c) no 24. The Governmental Unit's (Units') failure or forbearance to enforce, or waiver of, any right or an event of breach or default on one occasion or instance shall not constitute the waiver of such right, breach or 25. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein and approved 26. E-Verify. Auditor shall comply with the requirements of NCGS Chapter 64 Article 2. Further, if Auditor utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of 27. Applicable to audits with fiscal year ends of. June 30, 2020 and later. For all non-attest services, the Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct and Government. Auditing Standards, 2018 Revision (as applicable). Financial statement preparation assistance shall be deemed a "significant threat" requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. Ift the Auditor cannot reduce the threats to an acceptable level, the Auditor cannot complete the audit. If the Auditor is able to reduce the threats to an acceptable level, the documentation of this determination, including the safeguards applied, must bei included in the audit workpapers. All non-attest service(s) being performed by the Auditor that are necessary to perform the audit must be identified and included int this contract. The Governmental Unit shall designate an individual with the suitable skills, knowledge, and/or experience (SKE) necessary to oversee the services and accept responsibility for the results of the services performed. If the Auditor is able toi identify an individual with the appropriate SKE, s/he must document and include in the audit workpapers how he/she reached that conclusion. If the Auditor determines that an individual with the appropriate SKE cannot be identified, the Auditor cannot perform both the non-attest service(s) and the audit. See "Fees for Audit Services" page of this contract to disclose the 28. Applicable to audits with fiscal year ends of. June 30, 2021 and later. The auditor shall present the audited financial statements including any compliance reports to the government unit's governing body or audit committee in an official meeting in open session as soon as the audited financial statements are available but not later than 45 days after the submission of the audit report to the Secretary. The auditor's presentation to the government unit's governing body or audit committee shall include: a) the description of each finding, including all material weaknesses and significant deficiencies, as found by the auditor, and any other issues related to the internal controls or fiscal health of the government unit as disclosed in the management letter, the Single Audit or Yellow Book reports, or any other communications from the auditor regarding internal controls as required by current auditing c) the values of Financial Performance Indicators based on information presented in the audited d) notification to the governing body that the governing body shall develop a' "Response to the Auditor's Findings, Recommendations, and Fiscal Matters," ifrequired under 20 NCAC 03. .0508. 29. information based on the audited financial statements shall be submitted to the Secretary for the purpose ofi identifying Financial Performance Indicators and Financial Performance Indicators of Concern. See 20  termination shall be effective until approved in writing by the Secretary oft the LGC.  default on any subsequent occasion or instance.  by the Secretary oft the LGC. NCGS Chapter 64, Article 2.  person identified as having the appropriate SKE for the Governmental Unit.  standards set by the Accounting Standards Board or its successor;  b) the status of the prior year audit findings;  financial statements; and  NCAC 03 .0502(c)(6).  Page 5    30. All of the above paragraphs are understood and shall apply to this contract, except the following  numbered paragraphs shall be deleted (See Item 17 for clarification).  31. The process for submitting contracts, audit reports and invoices is subject to change. Auditors and units should use the submission process and instructions in effect at thet time of submission. Refer tot the N.C. Department of State Treasurer website at ttps:/www.nctreasurer.comistate-and-local- Demmenéramcedhsoweecmsoabmitingyouraust to the email addresses provided on the signature pages that follow.  32. All communications regarding audit contract requests for modification or official approvals will be sent 33. Modifications to the language and terms contained in this contract form (LGC-205) are not allowed.  Page 6    FEES FOR AUDIT SERVICES  1. For all non-attest services, the Auditor shall adhere to the independence rules of the. AICPA Professional Code of Conduct (as applicable) and Govemment Auditing Standards,2018 Revision. Refer to Item 27 of this contract for specific requirements. The following information must be provided by the Auditor; contracts Financial statements were prepared by: Auditor Governmental Unit Third Party If applicable: Individual at Governmental Unit designated to have the suitable skills, knowledge, and/or experience (SKE) necessary to oversee the non-attest services and accept responsibility for the  presented to the LGC without this information will be not be approved.  results of these services: Name: Lindal P. Williams  Title and Unit/Company: Finance Officer  Email Address: pwlams@erwim-mcorg  ORI Not Applicable (Identification of SKE Individual on the LGC-205 Contract is not applicable for  GAAS-only audits ora audits with FYES prior to. June 30, 2020.)  2. Fees may not be included int this contract for work performed on Annual Financial Information Reports (AFIRS), Form 990s, or other services not associated with audit fees and costs. Such fees may bei included in the engagement letter but may not be included in this contract or in any invoices requiring approval oft the LGC. See 3. The audit fee information included in the table below for both the Primary Government Fees and the DPCU Fees (if applicable) should be reported as a specific dollar amount of audit fees for the year under this contract. If any language other than an amount is included here, the contract will be returned to the audit form for correction. 4. Prior to the submission of the completed audited financial report and applicable compliance reports subject to this contract, or to an amendment to this contract (if required) the Auditor may submit interim invoices for approval for services rendered under this contract to the Secretary of the LGC, not to exceed 75% oft the billings for the unit's last annual audit that was submitted to the Secretary of the LGC. All invoices for services rendered in an audit engagement as defined in 20 NCAC .0503 shall be submitted to the Commission for approval before any payment is made. Payment before approval is a violation of law. (This paragraph not applicable to contracts  Items 8 and 131 for details on other allowable and excludedfees.  and invoices associated with audits of hospitals).  Primary Government Unit  Town ofl Erwin  Audit Fee (financial and compliance if applicable) $ 11,500.00 Fee per Major Program (if not included above) $4,000.00 Financial Statement Preparation (incl. notes and RSI)$ 4,000.00  Additional Fees Not Included Above (if applicable):  All Other Non-Attest Services TOTAL AMOUNT NOT TO EXCEED Discretely Presented Component Unit Audit Fee (financial and compliance if applicable) $ Fee per Major Program (ifr not included above) Financial Statement Preparation (incl. notes and RSI $ All Other Non-Attest Services TOTAL AMOUNT NOT TO EXCEED  $ $ N/A $  27,500  Additional Fees Not Included Above (if applicable):  $ $ Page 7    SIGNATURE PAGE AUDIT FIRM  Audit Firm* Bryon Scott Date* 05/01/24  Thompson, Price, Scott, Adams & Co., PA  Authorized Firm Representative (typed or printed)* Signature"  Dryon Scott Email Address" bscott@rpsacpas.com  GOVERNMENTAL UNIT  Governmental Unit* Town of Erwin Date Governing Board Approved. Audit Contract* (Enter date in box to right) Mayor/Chairperson (typed or printed)* Randy Baker Date 0u/01(2024  0U/0/2074 Signature : 56 Email Address* rbakcrehamet.or  Chair of Audit Committee (typed or printed, or "NA") Signature  Date  Email Address  GOVERNMENTAL UNIT - PRE-AUDIT CERTIFICATE  Required by G.S. 159-28(a1) or G.S. 115C-441(a1). Not applicable to hospital contracts. This instrument. has been pre-audited in the manner: required by The Local Government Budget and Fiscal  Control Act or by the School Budget and Fiscal Control Act.  Sum Obligated by This Transaction:  $  27,500  Primary Governmental Unit Finance Officer* (typedo orp printed Signature*  Linda P. Williams Date of Pre-Audit Certificate* 6-6-a4  drdalp Wlliamo Email Address* pwllams@erwin-ncorg    SIGNATURE PAGE-D DPCU (complete only if applicable)  DISCRETELY PRESENTED COMPONENT UNIT  DPCU* N/A  Date DPCU Governing Board Approved. Audit Contract* (Enter date in box to right) DPCU Chairperson (typed or printed)*  Signature* Email Address*  Date*  Chair of Audit Committee (typed or printed, or "NA") Signature  Date  Email Address  DPCU - PRE-AUDIT CERTIFICATE  Required by G.S. 159-28(a1) or G.S. 115C-441(a1). Not applicable to hospital contracts.  This instrument has been pre-auditedi in the manneri required by The Local Government Budget and Fiscal  Control. Act or by the School Budget and Fiscal Control Act.  Sum Obligated by this Transaction: DPCU Finance Officer (typed or printed)* Date of Pre-Audit Certificate*  $ Signature* Email Address*  Remember to print this form, and obtain all required signatures prior to submission.  PRINT    Erwin Board ofCommissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024  Subject: DM21 Retainer Contract Extension FY 2024-2025 Memo The contract retainer extension for the services of our Town int this packet. The fee remains the same as it has  Engineer Bill Dreitzler isi included  provide these services. The retainer fee is paid always been since the Town brought Bill on to remaining portion is covered by funds from the partially Storm by funds from the Powell Bill and the  Water fee.    DM2 - Engineering, PLLC  William W. Dreitzler, P.E. 7854T Trap Way Wilmington, NC 28412 Phone: (919)818-2235 isithsradnlamsinseniatem  May 24, 2024  Board of Commissioners Town ofl Erwin, North Carolina Post Office. Box 459 Erwin, NC 28339  Attention: Mr. Snow Bowden, Town Manager  Reference: Engineering Retainer Agreement Extension 2024-2025 Fiscal Year  Dear Board:  DM2 Engineering, PLLC is pleased to submit our municipality along with the associated budget  technical support services to the Town of Erwin, NC. Proposal to provide engineering and allow the' Town to spread out the cost ofprofessional constraints, I am proposing ai retainer fee that will eliminate the unanticipated costs. The Scope of Services services over ai fiscal budget cycle and help each month regardless of the time required. This below will be provided to the Town my personal experience within the Harnett who can operate as a member of the staff. Furthermore, access to someone who has a history County area spans over 35 years and allows the Town municipalities within Harnett County. working with not only Harnett County, but also other  Recognizing the professional needs ofa  represented by aj professional engineer  approach will assure that the Town is  SCOPE OF SERVICES proposed retainer contract:  DM2 Engineering will perform the following Scope of Services  as they relate to the above  1. Attend Board of Commissioner meetings and 2. Attend Planning Board meetings as requested.  provide an Engineer's Report ifs so requested.  3. Attend Pre-Development meetings as requested to assist the Planning 4. Attend Board of Adjustment meetings as requested. 5. Attend Mid-Carolina Council of Governments Rural  Department.  (RPO) meetings, ifso requested.  Transportation Planning Organization    Town of] Erwin, NC Engineering Retainer Page2of3  6. Provide engineering technical review and comment for Site. Plan Submittals. 7. Provide: site inspections for construction projects that have been 8. Provide site inspections and construction administration 9. Provide technical assistance with regards to. Phase II Stormwater 10. Provide review and engineering evaluation of the Town's assist with seeking grant funds fori improvements. 11. Provide technical review and comment for any sections that may require review and/or update. 12. Assist the Town and/or private consultants 13. Assist the Town and work with members of the  permitted by the Town. services for Town of Erwin  projects.  compliance.  existing stormwater studies and oft the Town's Code of Ordinances  Grant Applications. storm drainage.  working with the Town, with the preparation of  public who have technical issues such as  14. Assist with the preparation oft the Town's annual Powell Bill 15. Assist the Town's Public Works staff as may be required. estimating and recommendations regarding  submittal.  This can include evaluation, cost  Town may desire Harnett County to consider. potential water and sewer extensions that the  16. Assist the Town's) Recreation Department staff as may be required.  ADDITIONAL SERVICES requested at an agreed upon rate. RESPONSIBILITY OF OWNER  Additional services required beyond that stated in the  of  Scope Services will be provided if sO  The following items are to be provided by the Town ofErwin: 17. Provide access to anyinformation that may be required to perform the  scope ofservices.  DM2 Engineering, PLLC    Town of Erwin, NC Engineering Retainer Page3of3  SCHEDULE  DM2 Engineering proposes that the initial Agreement begin April 1, 2013 and run 30, ,2013 (3 months) to align with the Town's fiscal budget cycle. Ifat the month period the Town of Erwin is satisfied with the services agreement, then the agreement would be extended to The Town of Erwin Board of Commissioners 2026 budget may be evaluated by the Board  through June end of this initial 3-  being provided under this retainer  30th. The agreement would be re-evaluated at each run annually from July 1st through June Agreement to run from July 1, 2024 through June approves the extension of this Retainer  annual budget cycle.  30, 2025. An extension for the 2025-  during next year's normal budget cycle.  FEES  DM2 Engineering will provide the above services on a monthly basis,  required, for a retainer fee of $2,000/month paid the first week ofeach regardless of the time  normal payment schedule.  month during the Town's  To affect the acceptance of this Retainer Agreement, please execute both return a copy to our office. We appreciate the opportunity to  originals and  Town of Erwin, NC. Sincerely, DM2. Engineering, PLLC 3  provide our services to the  5  William W. Dreitzler, P.E. Managing Partner  The Scope of Services, Terms and Conditions of this Retainer Agreement are  accepted.  Town ofErwin, North Carolina print/type individual, firm or corporate name  print/type name of authorized representative with title  signature of authorized representative  date  DM2 Engineering, PLLC    Erwin Board ofCommissioners  REQUESTI FOR CONSIDERATION  To: The Honorable Mayor and Board ofCommissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024  Subject: Harnett County Computer Services Agreement Memo The Town of Erwin relies on Harnett County to  for Fiscal Year 2024-2025 is attached to this email. provide our technology services. The agreement cover this agreement. This is a fair agreement and the There are funds in the proposed budget to Department take great care ofany issue or request that employees we have. in the Harnett County IT    STATE OF NORTHCAROLINA COUNTY OF HARNETT  COMPUTER SUPPORT SERVICES. AGREEMENT  This Computer Support Services Agreement (the as ofthe Ist day ofJuly, 2024 by and between the and the Town of Erwin, ai municipal  "Agreement")i is made and entered into Carolina (hereinafter referred to as' "County")  and existing under the laws oft the State ofl North County of Harnett, a body politic, organized State ofl North Carolina (hereinafter corporation, organized and existing under the laws ofthe  referred to as "Town"). WITNESSETH:  WHEREAS, Town desires computer support services WHEREAS, County desires to provide to Town computer WHEREAS, Town and County have reached an agreement support services to the Town as described herein and the conditions of this agreement ini this Contract;  from County;  for its governmental operations support services for Town's for the provision ofc computer parties desire to set forth the terms and benefits, representations, and consideration, the receipt and sufficiency  governmental operations;  and  NOW, THEREFORE, in consideration ofthe mutual agreements contained herein and for good and valuable ofwhich are. hereby acknowledged, the parties  agree, each with the other, as follows:  ofthe 1.  Purpose. The purpose oft this Contract is to set forth the parties regarding the computer support services to be 2. Services Provided by County. The County shall commissions, agencies, and programs the following  understandings and agreements performed by County for Town. provide to Town, including its various  computer support services:  A. Hosting, maintenance and support ofTown staff 1-99 e-mail a. Option 1-S14mailbox/month basic  accounts @  - Microsoft 365 ii. Email box storage space 100gb per user ili. Daily backups ofe email data iv. Barracuda SPAM filtering service V. Barracuda Email archiving vi. Security monitoring  email Microsoft 365. Includes:  Exchange Plan 1 and 2  b. Option 12-$ $20/mailbox/month E1 Microsoft 365.  i.A Allo ofbasic email Microsoft 365 above Includes:    ii. Online web Office applications ii. OneDrive up to ITB ofs storage iv. Microsoft Teams V. Other Microsoft online applications Option 3- $32/mailbox/month E3 Microsoft 365. Includes: AllofEI Microsoft 365 above ii. Local Office applications on up to 5 devices  B. Provide 50mb minimum (burstable up to 500mb) Internet C. Provide 500mb MetroE connectivity to  Connection @ $75/month; ofnetwork storage @  D. Provide use $400/month  data  county resources @ $500/month;  ofCounty's center for up to 4 servers and ITB  a. Each additional server is $100/month b. Each additional ITB is $100/month  Includes  Offsite replication ofs systems ii. Regular backup of systems iii. Security monitoring  E. VOIP Phone system @ $1250phonelhaw/monthz a. Voicemail, with voicemail to email feature b. DID allocation Free long distance calling d. Auto Attendant capabilities e. Instant messaging client option F. NetMotion annual license fee @ $6/per client/month G. Labor for maintenance, repairs, security patching and H. Installation and upgrades ofs software . Serve as a liaison with Town's software requested by Town; J. Provide consultation for any other technology vendors; needs of K. Provide consultation for the Town's GIS county mapping functions  upgrades to Town computers;  the Town.  mapping needs that is outside ofnormal  Any expenses incurred for the purchase ofhardware and/or software maintenance and/or repairs of Town's computers, will be the sole responsibility of Town. The Agreement shall occur during the Monday thru Friday.  necessary to provide for the  peripheral devices or networking equipment services provided by the County pursuant to this  an as needed basis as requested by Town. All County shall perform computer support services on  County'snormal business hours of8:00 a.m. to 5:00 p.m.,  3.  Compensation and Payment. Compensation for the  $4,000 fora 50-hour block of time @ $80/hour  computer support services shall be  plus reimbursement of directly incurred out-of-    pocket expenses including any support fees. County will also section 2 above. County shall invoice Town pocket expenses and provide a detailed  for charge services noted in  quarterly for computer support services and out-of-  description for all out-of-pocket  incurred. Any unused hours will be billed no later than June 30, 2025. expenses directly  billed at $85/hour. Saidi invoices shall be submitted to:  Any overages will be  Snow Bowden, Town Manager Town of Erwin PO Box 675 Erwin, NC 27521  Each invoice is due and payable to County within thirty (30) Town shall pay an additional charge of one and one-half days  oft the date  oft the invoice.  month not to exceed the maximum rate allowed law percent per month (18% annually) per more than thirty (30) days from the date ofinvoice. by for any payment not received by County  4. Term of Agreement, Amendment and Termination. The term ofthis July 1, 2024 to. June 30, 2025. This Agreement may be amended from time Agreement is  mutual consent ofTown and County expressed in  to time upon the party. Termination  Agreement for any reason  writing. Either party may terminate this  shall 5.  upon sixty (60) days written notice to the other  not relieve Town of any financial obligations incurred  prior to termination.  Documents and Reports. Town shall furnish or cause to be furnished to  reports, data, specifications, documents or other information deemed proper performance of County'ss services. County no responsibility or liability for their  County all such  necessary by County for  inj performing the services required under this may rely upon the documentation sO provided  Agreement; provided however, County assumes  accuracy.  6.  Town Data. Town retains ownership and custody ofi its data and County does not ownership, custody, or control of Town Data. County will backup Town Data for the have purposes of disaster recovery and will provide Town an automated backup of data sole  Town's designated servers and network connected period oft ten (10) years and all other data for responsible for generating and formatting all data. Town is solely all data targeted for backup. County will back Town with all: faults, and will restore Town solely responsible for retaining data and records in accordance with its Town is solely responsible for fulfilling and satisfying all for data in connection to litigation. Data for the County to disaster recovery data backups.  stored on solely  computers. County will back up emails fora a  a period of one (1)year. Town is  responsible for the integrity of Data as it exists at the time ofbackup, retention schedules. public records requests and all requests  up  Data int the same format in which it is backed  up. Town is  used to restore data that has been deleted backups prepared for disaster recovery, purposes will be  or lost. This agreement does not create. a requirement  respond to or assist in satisfying public records or  litigation requests from the    7.  Limitation ofLiability. Town shall hold County harmless for any and all liabilities, losses, damages, costs or expenses arising out of or relating to the services provided by County to Town hereunder. Town and  claims, provision of  indirect or consequential damages,  County waive special, incidental,  claims,  including lost profits, good will, revenues or  for  disputes, or other matters in question arising out of or relating to this savings,  limitation ofl liability will survive the expiration or termination oft this 8. No Third-Party Beneficiary. Nothing contained ini this Agreement shall contractual relationship with or cause of action in favor ofa a third Severance Clause. In the event any provision ofthis Agreement is enforceable or found invalid, such provision shall be stricken and the 10. Notices. All notices or other communications which shall be made bei in writing and shall be deemed to be given and received when prepaid by certified or registered mail oft the United States, return  Agreement. This create a adjudged to be not remaining provisions shall pursuant hereto shall hand delivered to the receipt requested to the address  Agreement.  party against either Party.  9.  be valid and enforceable.  address stated below, (b) three (3) days after  (a)  being mailed to the address stated below,  postage  set forth below:  TO: Town ofl Erwin PO Box 675 Erwin, NC 27521 Attn: Town Manager  TO: County ofHarnett 455 McKinney Parkway County Administration Building Post Office Box 759 Lillington, North Carolina 27546 Attn: County Manager  With Copy to:  County Staff Attorney 455 McKinney Parkway County Administration Building Post Office Box 238 Lillington, North Carolina 27546  Either party to this Agreement may change its designated person or  time and from time to time by giving notice ofs such change to the designated address at any  forth above.  other party in the manner set    11. Governing Law and Jurisdiction. This Agreement shall be  State ofNorth Carolina. The North Carolina State Courts located governed by the laws ofthe Carolina shall have jurisdiction to hear any dispute under this in Harnett County, North equitable proceedings by either party must be filed in Harnett Agreement and any legal or 12. Mediation. Any claim, dispute or other matter in question arising out of related  County, North Carolina.  Agreement may, per the mutual agreement of both parties, be precedent to the institution of legal or equitable that the mediation will be conducted and  or  to this  subject to mediation as a condition  proceedings by either party. The Parties agree  Statewide  governed by the North Carolina Rules  Mediated Settlement Conferences in Superior Court Civil Actions, and Implementing N.G.  $7A-38.1(c), except as specifically provided otherwise herein. Thej mediator's fee and any filing fees equally. The mediation as settlement agreements in any court having, jurisdiction thereof. 13. Entire Agreement. This Agreement represents the entire and  Gen. Stat.  parties shall share the shall be held in Harnett County, unless  another location is mutually  agreed upon. Agreements reached ini mediation  shall be enforceable  between County and the Town and supersedes all prior negotiations, integrated agreement  agreements, either written or oral. This Agreement signed by County and the Town.  representations or  may only be amended by written instrument    IN WITNESS WHEREOF, the parties hereto, through their representatives or officers have executed this Agreement as  duly authorized to the date and year first above  written.  TOWN: TOWNO OF Erwin By: Snou Basle Printed Name: Saa Bai Title: Tou Onanajo  This instrument has been pre-audited in the manner required by the Local Government Budget & Fiscal  Control Act.  By: ndapWQliams Printed Name: LiiaPMilliams m-fimntDirerlor  COUNTY: COUNTY OF HARNETT  By: County Manager    8978  MINUTES CONTINUED FROM JUNE 06, 2024  ofequipment, and the Town has the funds available toj purchase. This would amendment to move funds to cover the cost of this equipment. Public Works Manager Mark Byrd stated that the current and the only parts available are: from eBay. Town Manager Snow Bowden stated that another plus for this new truck, and operated by one person. The current  to complete their duties. Currently, Public Works is having to borrow ai helpt the Storm Water Department another Town to blow out the drain tiles. Ifapproved, thel Board would functional piece ofe equipment from  also need to approve al budget  piece ofequipment that the Town owns is from 2003,  is  equipment that it can be pulled behinda  equipment we. have requires 2-3 people to operate.  Commissioner Blackmon asked which quote was the applicable for this specific equipment. Town Manager Snow Bowden clarified that the total cost would be $76,573.55. Commissioner Blackmon made a motion to approve the purchase oft the. seconded by Commissioner McKoy. The Board voted  Jet Vac Equipment, which was  Equipment.  unanimously to approve the purchase of the. Jet Vac  BOA 2024-08 budget.  Town Manager Snow Bowden presented this budget amendment, which tax to cover the cost of the. Jet Vac Equipment. The Commissioner Blackmon: made ai motion to approve. BOA 2024-08, which Nelson. The Board voted unanimously to approve. BOA 2024-08.  would use additional funds from sales was seconded by Commissioner  Equipment line item int the' Town's Storm Water proposed budget amendment increased the Capital Outlay  FAMPOI MOU  Derrick Cameron oft the Fayetteville Area Metropolitan Planning  boundary assessment update. This would allow the expansion oft the Organization FAMPO. (FAMPO) presented the Commissioner Blackmon asked ift this is on the agendas for the other municipalities named int the Town Manager Snow Bowden explained that all the other municipalities in the document presented with this information, yes. All municipalities int the document would  MOU. will also be need to approve. Harnett  County approved and signed the MOU recently. Commissioner Blackmon asked ifthere was a fee toj join. Town Manager Snow Bowden explained there wouldn't be any but Derrick Cameron also stated that the dues are based on1 the population of the  The first year's dues would be waived. smaller town, the dues would be smaller, most  fees, that there would be dues annually.  a  municipality, and since Erwin: isa  likely couple hundred dollars.    Erwin Board ofCommissioners  REQUESTFOR CONSIDERATION  To: The Honorable Mayor and Board ofCommissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: Jet-Vac Equipment Memo  Town Staff wishes to purchase a newj piece ofe equipment for newj piece of equipment is a. Jet-Vac system. Basically, clean out storm water pipes. Our current Jet-Vac  our Storm Water Department. The this isaj piece ofe equipment that helps us amendment approved that is also in this packet.  have additional revenues that could cover the system is a 2002 model and it is outdated. We Fiscal Year, we would just need to have a budget costs ofthis equipment to fund it in the current    HARBEN PHESSURE WATER TECHIGHOO  E-180DTK375  TRAILER JETTER  HARBER  Partner with the company that water, jetting. Proven Harben Built Quality Up to 4000 PSI @1 18 GPM Cleans Drains Up To 18 Inch Diameter Hydraulic 180° Pivoting Hose Reel Wireless Remote Option Antifreeze Tank Jump. Jet Kit Lightweight & Compact Longer Maintenance Interval Standard Options 10' Orange Leader Hose 9"Drain. Jet Extension 2"1 Tiger Tail 10C Gal Antifreeze System 16" Chrome Wheels and Tires 12 Volt Outlet Jump. Jet Pulsation System LED Strobe Light Workstation Light Flow Control Valve Pressure Discs 21/2" Hydrant Fitting  revolutionized  E-180 DTK 375 Specifications PRESSURE AND FLOW Upto4000 PSI and 18 GPM PUMP Harben Run Dry Radiai Piston Diaphragm Pump ENGINE Kubota 49 HPI Diesel Engine Now offering Hatz Enginen2023 WATER TANK 375 gallon Capacity With750 Gallon Option DIESEL TANK 17 Gallon (8 hr runt time under normal operating FRAME Folded Steel Shot Blasted and Powder Coated HOSE REEL Hydraulic 180° Pivoting Hose Reel (1/2"X5 500' capacity) with Speed Control DIMENSIONS 186"LX88" WX75" H. Weight 3800lbs Dry' and 5700lbsLoaded" BUILD OPTIONS Wireless Remote 800' Range With Clear Line of Sight. High Altitude, Lateral Kit, Dump Gun Ally weights and dimensions are approximate  Optional Accessories 1/4" Mini. Jet Kit MK2 Dump Gun Hose Footage Counter Manhole Light Garden Hose Fill 500ft. of1 1/2"H High Pressure Hose 2"J Jet Pump Pressure Relief Valve Warthog 1/2" Nozzie Package Nozzle Holder Larger Fender Tool Boxes High Efficiency Drain. Jet 6R High Efficiency Drain. Jet 3R1F Two Aluminum Fender Tool Boxes  conditions)  11  See more at harben.com    About the E-180 DTK 375  HYDRAULICHOSE REEL 1/2"x500' JETTING HOSE  PIVOTING 180D DEGREE HOSE REEL  375 USG WATER TANK  WIRELESS REMOTE PACKAGE ENGINE START/STOP PRESSURE HIGH/LOW WATER ON/OFF 915 MHz-800FT.5 STRENGTH CONTROL PANELI MURPHY MPC-20 INCLUDES: IGNITION SWITCH THROTTLE FULLI ENGINE MONITORING DIGITAL WATER PRESSURE DISPLAY  ENGINE KUBOTA D1803TI TIER4FINAL DIESEL  PUMP- HARBENPTYPE822 GEARBOX HARBEN2.0:1F REDUCTION  FRAME- MILDSTEEL SHOT&E BLASTED& POWDER COATED HARBENE BLUE  ANTIFREEZES 10USG SYSTEM  Harben Incorporated providest thei information herei in goodf requirements. Harben Incorporated makes  sheet/quotationi isi intended onlya asa aguidet tok Harben faithk but makes nor representation: ast to its comprehensiveness: theiri independent) judgmenti ine evaluating, products Incorporated; products ands services. individuals ofn merchantability orf fitness fora aj particularp nor purpose representations or warranties, eithere expressly ori implied, particular purpose ands system Accordingly, Harben Incorporated willr noth ber with respectt to thei information: setf forth herein or thep includingy without! limitation anyv warranties from the usec ofo orr reliance upon thisi information. responsiblet for damages (ofa any kind, orr naturei incidental, indirect product(s)t or tov whicht thei information refers.  ora accuracy. This data  selectiona and determining producta appropriatenessi fort using theirp this data sheet/quotation: muste exercise Harben Incorporatedr reserves ther right to changep product consequential damages)resulting  designsa ands specifications without notice.  MMAIPFOPLEARESAYIHG  (770) 889-9535 salesgharben.com  "I was so impressed with the reliability Harben* Pump that maintained  and ease of maintenance of my own fleet and formed a business  my  servicing Harben* jetters in the Northern California  area."  Gary M.  harben.com    SEWER EQUIPMENT  CO. of AMERICA   E  MODEL 545 & 747 SERIES    BEST PRODUCTS, BEST LOCAL SUPPORT  SEWERE EQUIPMENT 5458747 Sewer Equipment Company of America builti its first 747 Trailer. Jet  CO.OfAMERICA  witha a rotating hose reel in 1993. Throughout its evolution, the 747 judged. Whetheri iti is longevity, operator safety, overall value, or available options that you are looking for, the current offering of 7471 trailer and truckj jets are without peeri int the marketplace.  Series series ofj jetters has been the industry standard by which others are  Longevity starts with choosing the proper components: and continues with meticulous design and assembly. With diesel engines and triplex plunger run-dry water pumps as standard equipment, users are assured ofa a vast: support network and the utmost performance and reliability for thel life oft their system.1 Trailert frames are made off fully welded Shé" "x2"x6'steel tubing to maximize strength. Additionally, they are corrosion resistant and by the National Association ofTrailer Manufacturers, Federal D.O.T regulations and safety standards. Our stouti frames limit flex and: and our available Duraprolenee water tanks are fully baffled to eliminate surging while stopping andi turning with al load of water. Once on the job, our rotating safety reel allows the operator to position thet traileri int the safest possible manner while simply rotating the reel to conveniently face the access point. The NEMA4 control panel swivels with the reel to allow safe access regardless of reel position.  Long term value is also created with features like a welded, one components that are painted piece priort to to eliminate points of corrosion. Forincreased assembly corrosion resistance, an aluminum also available. Any machine requirements truck is more: suited to provided unit with to  enclosure design  and  enclosure is  necessary to get your application, the 747 upi 3,000 gallons of  your) job done, a 747 can be built to meet it. Ifa is offered to mount on your chassis or at factory water capacity. When truck mounted, power can be delivered by an auxiliary engine or vial PTO hydrostatic drive from the chassis' Budget-minded customers series, which has the same construction features ofthe 747, but is without an enclosure, or with engine enclosure engine and pump Additional machine options include only. various pump configurations, wireless remote tool storage, dual reels, CCTVsystem, and more. safety lighting, integral  every trailer is certified  assuring you of adherence to all  while sway towing,  power plant. can lookt to the 545  controls,  TOLL FREE 800.323.1604    MODEL 545 & 747 SERIES  ONE PIECE ENCLOSURE: Our one piece enclosurei is designedt to maintain its cosmetic andi functional integrity throughout the life of your equipment. While: some manufacturers bolt individual panels together to achieve its purpose this practice leads tor rusting panels, missing fasteners and overall degradation of thee equipment. In addition tot the: structural and cosmetic integrity, these enclosures functiont to maintain temperatures: above freezing inr most conditions. Withs steel or aluminum available as materials ofo construc- tion, our units are designed fort thel harshest weather: andi road conditions.  DURAPROLENE" WATERT TANK: manufacturers chooset tol build using Many rotational molding. However at Sewer Equipment, we offert trademarked Duraprolene" tanks. Unlike typical" "poly" materials of construction that are rotational molded andr non-repairable, our material can be repaired after Duraprolene* thev warran- tyl has expired. In addition, long our baffled, yielding dramatically improved stopability. Itis tection textured to provide al  designi is fully UVstabilizedi forp pro- long lasting finish that  from the sun and thes surfacei is will withstand thet test oft time and keep) your unit looking first rate longi intot thet future.  BOX1 TUBEI FRAME: A: steel boxt tube cross sectioni is stronger thana a"C" channel cross section and alsol leads toas stronger andl longer lasting frame designed to withstand the strenuous rigors of any application; you throwa ati it. Itisf fort this reason we utilize this concepti in all our products and provide our customers witht thel best valuei int ther market.  NEMA 4WIRING: Moisture can cause havoc on electrical systems whichisv why we choose to protect our electrical systems withl NEMAI ratede enclosures. NEMAI is ana for National Electrical, Manufacturers Association: andt acronym this organization specifies design criteria for electrical enclosures andi theirs sealing abilities. Rather thanj just run wires to and from various devices, we choose to design our resist ther rigors ofy your application by utilizing these products enclo- sures on our products ande eliminate ther maintenance issues relatedt to moisture intrusion in electrical systems which do  to  not uset these methods.  SEWEREQUIPMENT.COM    BEST PRODUCTS, BEST LOCAL SUPPORT  7'6"  STANDARD 700Gallon  AXLE Tandem/ Axle  MAX 1000  MODEL 545  LENGTH WIDTH 19'6"  HEIGHT WATERCAPACITY CONFIGURATIONS HOSECAPACITY HOSESIZE  7'6"  7'6"  1/2"-1"  7'6"  19'6"- LENGTH WIDTH 19'6"  STANDARD 700C Gallon  AXLE TandemAxle  MAX 1000  MODEL 747  HEIGHT WATERCAPACITY CONFIGURATIONS HOSECAPACITY HOSESIZE  7'6"  7'6"  1/2"-1"  STANDARD  AXLE  MAX  MODEL 747TK 26'2"  LENGTH WIDTH  HEIGHT WATERCAPACITY CONFIGURATIONS HOSECAPACITY HOSESIZE  8'4"  8'6"  700Gallon Single orl Tandem Axle 1000'  1/2"-1"  7'6" STANDARD 700Gallon  AXLE Tandem Axle  MAX 1000  MODEL LENGTH WIDTH 747TV 22  HEIGHT WATERCAPACITY CONFIGURATIONS HOSECAPACITY HOSESIZE  7'6"  8  1/2"-1"  STANDARD  AXLE  MAX  MODEL 747 TK-TV 26'8"  LENGTH WIDTH  HEIGHT WATERCAPACITY CONFIGURATIONS HOSECAPACITY HOSESIZE  8'4"  8'6"  1500Gallon Single orl Tandem Axle 1000'  1/2"-1"  TOLL FREE 800.323.1604    MODEL 545 & 747 SERIES  Engines & Pump 56hpK Kohler Diesel Engine 74hp KohierD Diesel Enginev w/HDC Cooling ChassisF PTODrive Engines Safety Guarding Partial Painteds SteelE Enclosure Painted SteelF Pump8 &E Engines Shroud S S S S AluminumP Pump8 &Engine Shroud o o o o o o Aluminum Painted Pump&E Engines Shroud o o o Manual Clutch Engage Hydraulic Clutch Engage Fuell Tank- 16Gallons Chassis FuelT Tank Hydraulic Pressure Gauge Hydraulic Tool Circuit Giant 40GPM @ 2000PSI Giant 35GPM @3 3000PSI Electronic Water On/Off Control Water! Midship! Manifold Water Pump Drainy Valves Water PumpF Pulsation Valve AirF Purge Chassis Powered/ Air Purge (Chassis Dependant) Water Tank &Fill 700 Galion SuperPoly 700 Galion! Duraprolene* 1000G Gallon Duraprolene" 1500 Gallon! Duraprolene" 1500 Gallon! Duraprolene" Low Profile 2000 Gallon! Duraprolene" 2500 Gallon Duraprolene" 3000 Gallon! Duraprolene* 2-k"F Fill System Filll Hose StorageE Bracket Water Tank AccessLadder Hose Reels &Hose FixedF Reel Swivel Reel 800 % Capacity! Hose Reel 1000'- -34" Capacity Hose Reel 800-I"Capacity! Hose Reel 1000-1 1"Capacity! Hose Reel 600'-4'&5 500-54"0 DualR Reel 600-1'8500-4 Dual Reel 500'L Umbilical Cord& 1000-Capacityl TVR Reel 600'L UmbilicalCord& 1000-WCapacityl TVR Reel Washdown w/5 50'F Reel Reference Counter Smart Counter Automatic Level Wind Pendant/Electrical NoF Pendant Wireless Pendanty w/ Payout/Retrieve Water Pressure Pendant Display 12VC Outlet LEDS Strobelight LEDFloodlight LEDV Wireless Spotight LEDA Arrow Stick LED Arrow Board Compartment Lights  Trailer Options Tandem Torsion? 7,000lb Axles Electrical Trailer Brakes Fixed Jacki w/F Footpad Power Jackv w/F Footpad Spare Tire Mounted Steell Tandem RoundF Fenders Tools Storage Options  S S S 5 S S o S o $ o S S S S o o oo o o o 010100101010) S ss 5 S s oo o o o 0000 oo 00000 oo 001001010 00000 o o 515151515155 0000 oo  S > S S S S S S S o o o o o o o o  S S o o S  S S  Hydraulic Trailer Brakes (SurgeE Brakes) o o o  Curbsidel TopOpen Aluminum Toolbox s S S S Roadsidel Top Open Aluminum) Toolbox o o o o Curbside Underbody/ Aluminum) Toolbox S S S Roadsidel Underbody/ Aluminum Toolbox o o o Curbside Front Open Aluminum Toolbox o o o Roadside Front OpenA Aluminum Tooibox o o o Hose Guide/Washdown Gun/Pulley Guides Storage o o o o o o  Hydraulic Coolerf for Continuous Duty o o oJoooo  Root Cutter Maintenance! Box Cone Holder &C Cones Longh Handledl Tool Storage Manuals USBN Manual Paper Manual Training Dixon Customer Location Accessories Flushing! Nozzie Penetrating! Nozzle 10'Leader Hose Finned Nozzle Extension Manuall Levelwind Nozzle Rack BBH Hose Guide Upstream Pulley Guide AirF Purge Adapter 2-k'x25'F Filll Hose W'Lateral Cart TVOptions SelflevelingColorl TVCamera 4J JetP Pod Skid Color Monitor DVRV w/F Removable USB Drive Additional Cameral Head Additional4 4"J Jet Pod (Straight View Camera) 6" Jet Pods Skid (Straight View Camera) 8'JetP Pods Skid (Straight View Camera) 10 JetP Pod Skid (Straight View Camera) 12"J JetF Pods Skid (StraightV View Camera) 15" JetF Pods Skid (Straight View Camera) 18'JetP Pods Skid (Straighty View Camera)  o o o o o o o o o  S S o o o o S ss s s o o o o 0000  o o o 0oo S S S S ss ss 00 00 0o 00 00 00 0o 0o  Winterization? 26G Gallon Plasticl Tank o o o o  S S o o S o o o o o o oo ) o  Washdown w/2 25' Detachable! Hose S S S S  Legend Standard S Optional o  o o 000 oo o 010/010100  o  SEWEREOUIPMENT.COM    Revised03/23  Contents are copyrightedbys Sewer Equipment Company ofA America Products subject tochange without notification. Actualp projects may not! bea ane exactr matchtoproduct: ass shown. 800.323.1604 www.sewerequrequipment.com    S Ggte HGACBOy  5746 Broad Street SUMTER, SC 29154 4036 Bennett Road COOKEVILLE, TN 38506  55005 S Cobb Drive, Bld 200, Suite 210 ATLANTA, GA3 30339 1350 Sheeler Avenue, Building 12, Unit7 APOPKA, FL 32703  VAC  www.et-vac.com Branch 40 - ASHEBORO Date 05/23/2024 Account No ERWINO02 Ship Via Delivered Tax IDI No  Ship To: Town of Erwin - Public Works 730 North 13th Street Erwin, NC 28339 5.33.75,78.6705548 Attn: Accounts Payable PO Box 459 Erwin NC 28339 Attention: Mark Byrd  Time 12:34:45 (0) Phone No 9108975876 Q00295 Purchase Order  Page 1 EstNo 02  Invoice To: Town of Erwin, NC  Salesperson RG1 / HH1  EQUIPMENT ESTIMATE - NOT AN INVOICE  Description  QUOTE*  EXPIRY DATE: 09/30/2024  Amount  NCSA Contract: 24-08-0421R, Heavy Equipment Item: 2526, Sewer Equipment, Trailer Mounted Mongoose, Effective May 18, 2024 through May 17, 2025  Group: Sewer Cleaners 184-HD  Stock #: E001900 New SE MONGOOSE-184 Cleaner To Include the Following: Engine: 49 HP Kohler Diesel Tier IV Engine Full Engine Removable Aluminum Shroud Engine Display Electronic Throttle Control Pump: Electric Water On/Off Control Recirculation System Bypass / Flow Control Valve Pulsation System Air Purge System Tank & Fill: Hose Reel & Hose: Industrial Swivel Bearing Electrical: NEMA 4 Control Panel 12V DC Power Outlet  Serial #: W010264  84652.71  Mongoose Model 184-HD Trailer Mounted High Pressure Sewer  UDOR 18 GPM @ 4000 PSI w/30 Min Run Dry Capability  300 Gal. Black Super-Poly Water Tank  2.5" Hydrant Fill System w7 Garden Hose Fill Adapter Rotating Safety Hose Reel w/ 600' Capacity of 1/2" Hose Auto Shutdown (High Eng Temp / Low Oil Pressure)  Accounts not paid within 30 days of the date oft thei invoice are subject toa  1.5% monthly finance charge.  Thank You For Your Business!    6 Gonsa #GACBuy  5746 Broad Street SUMTER, SC: 29154 4036 Bennett Road COOKEVILLE, TN 38506  5500S Cobb Drive, Bid 200, Suite210 ATLANTA, GA: 30339 1350 Sheeler Avenue, Building 12, Unit7 APOPKA, FL3 32703  JETVAC  www.jet-vac.com Branch 40 - ASHEBORO Date 05/23/2024 Account No ERWINO02 Ship Via Delivered Tax IDI No  Ship To: Town of Erwin - Public Works 730 North 13th Street Erwin, NC 28339 #35.333475,-78.6705548 Attn: Accounts Payable PO Box 459 Erwin NC 28339 Attention: Mark Byrd  Time 12:34:45 (0) Phone No 9108975876 Q00295 Purchase Order  Page 2 Est_No 02  Invoice To: Town of Erwin, NC  Salesperson RG1 / HH1  EQUIPMENT ESTIMATE - NOT AN INVOICE  Description LED Amber Strobe Light Trailer: Single Torsion Axle, 7,000 GVWR Electric Brakes w/2-5/16" Ball Hitch (1) Alum Toolbox  Fender Mounted D.O.T. Approved LED Lighting Accessories: 10' Leader Hose BB Hose Guide Cleaning Nozzle Penetrator Nozzle Finned Nozzle Extension Nozzle Rack USB Operator / Owner Manual Air Purge Adapter  *QUOTE"  EXPIRY DATE: 09/30/2024  Amount  NCSA OPTIONS TOTALING $13,196 INCLUDED IN TOTAL: 500' X 1/2" I.D. X 4000 PSI SEWER HOSE WIRELESS REMOTE. PENDANT CONTROL (PRECISION PRESSURE CONTROL, WATER PRESSURE DISPLAY, HOSE REEL PAXOUT/RETRIEVE, LED FLOOD LIGHT (FACTORY STANDARD) ADD ADDITIONAL FRONT OPENING ALUMINUM TOOLBOX 1/2" WARTHOG WS PRO NOZZLE W/SERVICE KIT 2-1/2" X 25' FILL HOSE  FILL HOSE STORAGE RACK EMERGENCY STOP)  Trade Ins  Serial #: 415#31727AL992587 2003 Sreco  3000.00-  Accounts not paid within 30 days ofi the date oft the invoice are: subject toa  1.5% monthly finance charge.  Thank You For Your Business!    6- Gcnke weE #GACBuy  5746 Broad Street SUMTER, SC29154 4036 Bennett Road COOKEVILLE, TN: 38506  5500 S Cobb Drive, Bid2 200, Suite210 ATLANTA, GA3 30339 1350 Sheeler Avenue, Building 12, Unit7 APOPKA, FL: 32703  JVACt  www.jet-vac.com Branch 40 - ASHEBORO Date 05/23/2024 Account No ERWINO02 Ship Via Delivered Tax ID No  Ship To: Town of Erwin - Public Works 730 North 13th Street Erwin, NC 28339 5.3375,78.6705548 Attn: Accounts Payable PO Box 459 Erwin NC 28339 Attention: Mark Byrd  Time 12:34:45 (O) Phone No 9108975876 Q00295 Purchase Order  Page 3 Est No 02  Invoice To: Town of Erwin, NC  Salesperson RG1 / HH1  EQUIPMENT ESTIMATE - NOT AN INVOICE  Description  QUOTE*  EXPIRY DATE: 09/30/2024  Amount 4287.40- 791.76- 76573.55 76573.55  Miscellaneous Charges/Credits  NCSA 6% DISCOUNT NCSA 6% OPTIONS DISCOUNT Authorization:  Qty:  1 Price: 1  4287.40 791.76 Subtotal: Quote Total:  Accounts not paid within 30 days oft the date oft the invoice are subject to a  1.5% monthly finance charge.  Thank You For Your Business!    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: BOA 2024-08  This proposed budget amendment would cover the costs to purchase ai newj for our Storm Water Division oft the Erwin Public Works anew. Jet-Vac system that will allow us to clean valorem taxes and sales tax. Thej proposed budget amendment Equipment line item in our Storm Water revenue line item for our Ad Valorem Taxes and Sales Tax.  piece ofe equipment for our ad new projected  Department. This piece ofe equipment is out storm water pipes better. Town Staffhas increases the Capital Outlay  proposed the following  budget amendment that increases our expected revenues  budget. The Town has reached each    BUDGET ORDINANCE AMENDMENT  BOA2024-08 FISCAL YEAR 2023-2024  BEITORDAINED by the Governing Board of the Town of Erwin, North Carolina that the  folowingamendments are made to the annual budget ordinance for the fiscal  30, 2024.  year ending June  Section 1. This Budget Ordinance Amendment seeks to Increase Revenues and Increase Expenditures by $76,574. This amendment will allow for the purchase of Public Water equipment and the increase in revenues to provide sources to pay for this Works-Storm equipment. Section 2. To amend the General Fund: The revenues are to be changed as follows:  Account  Description  Current Approp. 1,484,050 830,000  Increase/Decrease (+)58,800 (+)17,774  10-3010-023 Ad' Valorem 2023 10-3450-000 Sales and Use Tax  Amended Appropriation $1,542,850 $8 847,774  Section 3. To amend the General Fund: The Expenditures are to be changed as follows:  Account  Description  Current Approp. Increase/Decrease  Amended Appropriation $76,574 Governing  10-5900-740 Capital Outlay-E Equip. -0-  (+)76,574  Section 4. Copies of this budget amendment shall be furnished to the Clerk, the Board, the Budget Officer and the Finance Director for their direction.  Adopted this ayoidune2024  5 RandyBaker, Mayor  ATTEST: Katelan Thuelan  ourk  Blount, Deputy Town Clerk    8979  MINUTES CONTINUED FROM. JUNE 06,2024  Commissioner Blackmon made ai motion to approve the FAMPOI MOU, which was seconded by Commissioner Byrd. The Board voted unanimously to approve thel FAMPO MOU.  BOA 2024-07  Town Manager Snow Bowden presented this budget amendment. This would increase the Miscellaneous Revenue line item by $8,1321 to $10,733, and thel Expenditure line item for vehicle maintenance. and equipment in the Police. Department to $20,733. This would be for two vehicles in the Erwin Police Department that were Commissioner Blackmon made a motion to approve. BOA 2024-07, which was seconded by Commissioner  damaged by other people, and for the insurance payments for those accident claims. Nelson. The Board voted unanimously to approve BOA 2024-07.  Recreation SCIF Grant  Town Manager Snow Bowden presented information toi the Board regarding a $480,000 SCIF Grant that the Town received from the State of North Carolina. This would be for improvements and/or expansion of the Town recreation system. This grant requires that the funds be ina as separate account from the general fund. Commissioner Blackmon made ai motion to approve the Grant Project Ordinance, Grant ID 10853: SCIF- Parks and Recreation Grant, which was seconded by Commissioner Byrd. The Board voted unanimously to Commissioner Blackmon made ar motion to approve the Resolution authorizing the SCIF Grant, which was seconded by Commissioner Nelson. Thel Board voted unanimously to approve the SCIF Grant Resolution. Commissioner Byrd made ai motion to approve thel Resolution authorizing the Town to receive State Funds for the SCIF Grant, which was seconded by Commissioner Nelson. Thel Board voted unanimously to approve  approve the SCIF Grant Ordinance.  thel Resolution for Receiving State Funds.  Radio Contracts  Town) Manager Snow Bowden presented the contract with Harnett County for the radios that were purchased with. ARPA funds for Town of Erwin Police Department. This is a standard lease that covers the updated radios for the newly updated VIPER network. The radios will belong to the Town and will be installed in the police cars. This would be a large cost for the Town, SO we' re very thankful to the County for using ARPA ChiefJonathan Johnson expressed his appreciation for the support from Harnett County, as the Town would Commissioner Nelson made a motion to approve the Radio Contract, which was seconded by Commissioner  funds to cover the costs.  have needed to purchase new ones soon.  McKoy. The Board voted unanimously to approve thel Radio Contract.    Erwin Board ofCommissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: FAMPO MOU Memo  The MOU for us to. join the Fayetteville Metropolitan  packet. At the time of putting this agenda together, I am Planning still Organization is included in this  from FAMPO.  waiting on a little more information    MEMORANDUM  From: Date: Background  Hank Graham, AICP, Executive Director  Subject: FAMPO Boundary Assessment Update and Memorandum of Understanding  May 9, 2024  In order to conduct better planning and data input for the 2050 Metropolitan Transportation Plan Update, the FAMPO 2050 travel demand model boundary was expanded in 2023 to include all of Cumberland and Hoke Counties, a majority of Harnett  County, and portions of Robeson and Moore Counties. FAMPO Urban Area Boundary Assessment Requirements: Boundary Agreement between all agencies plus the Governor 23CFR450.310 Must encompass the entire contiguous urbanized area plus areas expected to become urbanized within 20 years 23CFR450.312 Boundary to be reviewed after each census 23CFR450.312 MPA boundaries may be established to coincide with the geography of regional economic development and growth forecasting areas 23CFR450.312 The MPA boundary descriptions shall be submitted either as a geo-spatial database or described in sufficient detail to the Federal Highway Administration (FHWA) Oversee the allocation of Locally Administered Projects Program (LAPP) funding. On May 9, 2024, the Fayetteville Area Metropolitan Planning Organization's FAMPO Transportation Advisory Committee (TAC) voted to expand its Urban Area Boundary. In summary, the boundary expansion covers the southern half of Harnett County and adds the Town of Erwin and a portion of Moore County to the already existing FAMPO boundary. The attached Memorandum of Understanding is a corresponding document  23CFR450.312  for the boundary expansion. Action Requested  Please approve the attached boundary expansion and sign the MOU as participating  FAMPO Local GovernmentPartly.    Memorandum  of  Understanding  000D0D  Fayetteville Area Metropolitan  Planning Organization  (FAMPO)  May 9, 2024    Table of Contents  Section 1.1 Boundary of the Metropolitan Planning Area. Section 3. Establishment of the FAMPO. Section 5. Role and Responsibilities oft the FAMPO. Section 7. Conduct of Business by the TCC. Section 8. Role and Responsibilities oft the TCC. Section 10. Conduct of Business by the CAC.. Section 11. The Executive Director. Section 14. Funding and Fiscal Matters. Section 15. Duration oft the Agreement.  Section 2. Planning Responsibility within the Metropolitan Planning Area.. Section 4. Conduct of Business by the FAMPO Technical Advisory Committee (TAC). Section 6. Establishment oft the Transportation Coordinating Committee (the TCC).  Section 9. Establishment ofthe Citizens Advisory Committee (CAC). Section 12. Role and Responsibilities oft the Executive Director.. Section 13. Additional Responsibilities of Member Governments.  6 6 6  Signature Pages City of Fayetteville. Town of Eastover. Town of Hope Mills. Town of Parkton. City of] Raeford. Town of Spring Lake. Town of Erwin.. Fort Liberty Military Reservation. County of Cumberland. County of Harnett.. County ofHoke. County of! Moore. County of Robeson.  12 13 14 15 16 17 18 19 20 21  North Carolina Department ofTransportation.    MEMORANDUM OF UNDERSTANDING FOR COOPERATIVE, COMPREHENSIVE, ANDCONTINUING TRANSPORTATIONPLANNING  AMONG  THE CITY OFI FAYETTEVILLE, THE TOWNO OF EASTOVER, THE TOWN OF HOPE MILLS, THE TOWNOFI PARKTON, THE CITY OF RAEFORD, THE TOWNOF SPRING LAKE, THETOWNOF ERWIN, THE FORTI LIBERTY MILITARY RESERVATION, THE COUNTY OF CUMBERLAND, THE COUNTY OF HARNETT, THE COUNTY OF HOKE, THE COUNTY OF MOORE, THE COUNTYOFROBESON, ANDTHENORTHCAROLINAI DEPARIMENTOFTRANSPORTATION INCOOPERATION WITH THE UNITED STATES DEPARTMENT OF TRANSPORTATION  WITNESSETH:  WHEREAS, certain of the parties hereto have previously entered into a Memorandum of Understanding for cooperative, comprehensive, and continuing transportation planning through the Fayetteville Area Metropolitan Planning Organization (FAMPO), which agreement was last amended in December 2014 and amended in May 2021 to add membership for the Fort Liberty  Military Reservation; and  WHEREAS, the parties desire to continue that transportation planning through the FAMPO and amend and expand the agreement to include additional parties and clarify their  respective roles and responsibilities; and  WHEREAS, each Metropolitan Planning Organization (MPO) is required to develop a Metropolitan Transportation Plan in cooperation with NCDOT and in accordance with 23 U.S.C. $134, any amendments thereto, and any implementing regulations; and a Comprehensive Transportation Plan in accordance with North Carolina General Statute $136-  66.2; and  WHEREAS, the Metropolitan Transportation Plan serves as the basis for future WHEREAS, the parties intend that this Memorandum of Understanding shall supersede all prior memoranda ofunderstanding among any oft them pertaining to thel FAMPO. NOWTHEREFORE, in consideration oft the mutual benefits afforded to each party, the  transportation improvements within thel Metropolitan Planning Area; and  parties agree as follows:  Section 1. Boundary ofthel Metropolitan Planning Area  The Fayetteville Urban Metropolitan Planning Area consists of the Fayetteville Urban Area as defined by the United States Department of Commerce, Bureau of the Census, plus that area beyond the existing urbanized area boundary that is expected to become urbanized within a twenty-year planning period. This area is hereinafter referred to as the Metropolitan Planning Area. Per federal regulation, a Metropolitan Planning Organization, in cooperation with the NCDOT and public transit operators, is required to review the Metropolitan Planning Area (MPA) after each Census to determine if the existing MPA boundary meets the minimum    statutory requirements for new and updated urbanized areas and shall adjust the boundary as necessary. This MOU recognizes the FAMPO's adherence to this regulation and has fulfilled its requirements by completing a formal Boundary Assessment which has involved collaboration and engagement with all agencies within the NCDOT 2050 Travel Demand Model Boundary. Upon adoption of this MOU and its establishment of the FAMPO Boundary, there shall be no additional member agencies of the FAMPO Planning Boundary until the next review of the Section 2. Planning Responsibility within the Metropolitan Planning Area Cooperative, continuing and comprehensive transportation planning shall be undertaken in the Metropolitan Planning Area by the FAMPO in accordance with all applicable federal and state statutes. The FAMPO shall coordinate any transportation planning it undertakes which may have a regional impact with Mid-Carolina Rural Planning Organization and the Lumber River  FAMPO Boundary.  Rural Planning Organization.  Section 3. Establishment of the FAMPO  The FAMPO shall be governed by a Technical Advisory Committee (TAC) a.k.a. board of directors which shall bet thej policymaking board fort thel MPO: and: shalll be constituted as follows: The voting members of the board of directors of the FAMPO shall consist oft the Chief Elected Official, or a single representative appointed by the ChiefElected Official, from the governing boards ofeach oft the General Purpose Local Governments which are parties to this agreement; an additional representative from the City Council of Fayetteville, appointed by the Chief Elected Official, to represent the Transit Operator for the City of Fayetteville; ai representative from the Fort Bragg Military Reservation; a representative from Division Six of the North Carolina Department ofTransportation; and a representative from Division Eight oft the North Carolina Department of Transportation. In addition, the board of directors oft the FAMPO shall include a non-voting representative from the Federal Highway Administration-North Carolina Division, and a non-voting representative from the Federal Transit Administration-Region IV. The members representing the Fort Bragg Military Reservation and the state and federal agencies shall be selected as determined by the agencies they are Section 4. Conduct of Business by the Technical Advisory Committee (TAC) The FAMPO board of directors will meet as often as it deems appropriate and advisable. The board of directors will adopt by-laws and select a Chair and Vice-chair and conduct its business ina accordance withi its adopted by- laws. All meetings oft the board of directors shall be subject  representing.  to the Open Meetings Law.  Section 5. Role and Responsibilities oft the FAMPO  The FAMPO board of directors will be responsible for carrying out the provisions of23U.S.C. $134 (Federal Highway Administration); and 49 U.S.C. $$5303, 5304, 5305, 5306 and 5307(Federal Transit Administration); including the following duties and responsibilities: 5.1.Review and approval of the annual transportation Unified Planning Work Program and  any subsequent amendments;    5.2. Review and approval ofthe' Transportation Improvement Program for multimodal capital and operating expenditures to insure coordination between local and State capital and operating 5,3, Review and approval of the Metropolitan Transportation Plan, and subsequent changes thereto, and the Comprehensive Transportation Plan as required by the N.C.G.S. $136-66.2(d). Revisions in the transportation plans must bej jointly approved by the FAMPO board ofdirectors 5.4. Endorsement, review and approval of changes to the Federal Highway Administration Functional Classification System, the Adjusted Urbanized Area Boundary and the Metropolitan 5.5. Endorsement, review and approval ofa Prospectus for Transportation Planning which defines work tasks and responsibilities for the various agencies participating in the transportation 5.6. Establishment of goals and objectives for the transportation planning process reflective of and responsive to such comprehensive plans for growth and development in the Metropolitan Planning Area as are adopted by Boards ofGeneral Purpose Local Government. 5.7. Approval and distribution of federal funds designated for the Metropolitan Planning Area under thej provisions ofMAP-21 and any other subsequent transportation funding authorizations. Section 6. Establishment of the Transportation Coordinating Committee (the TCC) 6.1. The parties acknowledge that transportation planning is a specialized field. In order to give the FAMPO, through its duly constituted Transportation Advisory Committee to the technical expertise necessary to meet the requirements of federal and state (the TAC), Technical Coordinating Committee (the TCC) shall be established with the responsibility law,a for advising thel FAMPO on thet technical aspects ofthetransportation, planning process, performing such technical analysis as necessary to support transportation planning and recommendations to the FAMPO and local and State governmental agencies for necessary making 6.2. Membership of the TCC shall include technical representation from all local and State governmental agencies directly related to and concerned with the transportation planning process for the Metropolitan Planning Area and shall consist of the following:  improvement programs and any subsequent amendments;  and the North Carolina Department of Transportation;  Planning Area Boundary;  planning process;  access  actions relating to the continuing transportation planning process.  any  Votingmembers. servinge ex-officio: 1. City Manager, City of Raeford 2. County Manager, County of Cumberland 3. County Manager, County ofHoke 5. County Manager, County of Robeson 6. Town Manager, Town of Eastover Town 7. Manager, Town ofH Hope Mills Town 8. Manager, Town of Spring Lake 9. Town Manager, Town of Erwin  4. County Manager or Director Planning and Inspections, County ofl Moore    10. Director, Cumberland County Planning and Inspections Department 11.Director, Fayetteville Area System of Transit (FAST) 12. Director, Fayetteville Cumberland County Parks and Recreation Department 13. Director, City ofl Fayetteville, Public Services 14. Director, Cumberland County Engineering and Infrastructure Department 15. Director, Fayetteville Regional Airport 16. Director, City of] Fayetteville, Development Services 17.City Traffic Engineer, City ofl Fayetteville 18. Director, Mid Carolina Rural Planning Organization 19. Planner, Lumber River. Rural Planning Organization 20. Manager, Harnett County Planning Services 21. Supervisor, Cumberland County Schools Planning Department 22. Supervisor, Hoke County Schools Planning Department 23. Supervisor, Harnett County Schools Planning Department 24. Executive Director, Mid-Carolina Council of Governments 25. Executive Director, Sustainable Sandhills 27. Facilities Director, Methodist University  26. Assoc. Vice-Chancellor for Facilities Management at Fayetteville State University  28. Facilities Director, Fayetteville Technical Community College 29. Directorate of] Facilities, Fort Liberty Military Reservation 30. Division Engineer, Division Six, Division ofHighways, NCDOT 31.1 Division Engineer, Division Eight, Division ofHighways, NCDOT 32. Fayetteville Metropolitan Area Coordinator, Transportation Planning Branch, AtLarge Voting Members. selected by the agency they represent: 2. Director of Cumberland County Transportation Program Non-voting members, serving ex officio: 1. Regional Planner, IMDI NCDOT 2. Transportation Planner, FHWA, NC Division 3. Region IV, Federal Transit Administration Representative 4. Transportation Planning Branch, NCDOT 5. Planning Engineer, NCDOT Division 6 6. Planning Engineer, NCDOT Division 8 Section 7. Conduct of Business by the' TCC  NCDOT  1. President/C.E.O. ofthe Fayetteville -Cumberland County Chamber of Commerce  The TCC will meet as often as it deems appropriate and advisable. The TCC will adopt by-laws and select a Chair and Vice-chair and conduct its business in accordance with its adopted by-  laws. All meetings ofthe TCC shall be subject to the Open Meetings Law.  Section 8. Role: and Responsibilities ofthe TCC  The TCC shall be responsible for development, review, and recommendation for approval ofthe Prospectus, Transportation Improvement Program, Federal-Aid Urban System and Boundary, revisions to the Transportation Plan, planning citizen participation, and documentation reports on  the transportation study.    Section 9.1 Establishment oft the Citizens Advisory Committee (the CAC)  There shall also be a Citizens Advisory Committee (the CAC) established consisting ofi no less than 11 and not more than 17 interested citizens who reside within the Metropolitan Planning Area, The members oft the CAC: shall be appointed by the FAMPO board ofdirectors and shall be selected to represent areas of interest and interest groups, including traditionally underrepresented members of the community, to address such interests as bicycle paths, pedestrian greenways, environmental concerns, road safety, traffic congestion, freight, rail and transit and with representatives including advocates for the disabled, seniors and minorities. The CAC will meet as often as it deems appropriate and advisable to make recommendations to the TAC and the TCC. The CAC will adopt by-laws and select a Chair and Vice-chair and conduct its business in accordance with its adopted by- laws. All meetings of the CAC: shall be Administrative coordination for the FAMPO (TAC), the TCC and the CAC will be performed by an Executive Director. The Executive Director shall be selected by a panel consisting ofthe Development Services Director and the Public Services Director for the City of Fayetteville, the DirectorofPlanning: and Inspections for Cumberland County, andi the managers or the designees of the managers of the towns of Hope Mills and Spring Lake. The Executive Director shall become an employee of Cumberland County, subject to the provisions of Cumberland County's personnel rules and policies, assigned to the Cumberland County Planning and Inspections Department and report to the county's Director of Planning and Inspections. The Executive Director shall select such other staff as may be budgeted in accordance with the selection and recruitment rules and policies of Cumberland County. All staff selected the Executive Director shall become employees of Cumberland County assigned tot the Cumberland by County Planning and Inspections Department and subject to the provisions of the County's 12.1. The Executive Director shall serve ex officio as the Secretary of the FAMPO Board of Directors (the TAC), the TCC and the CAC and shall be responsible to arrange the meetings and agendas and maintain the minutes and records of each. In addition, the Executive Director shall prepare the Prospectus, the Unified Planning Work Program the (UPWP), a Transportation Improvement Program in accordance with federal and state regulations and requirements; develop a Transportation Plan in accordance with federal and state regulations; maintain the Transportation Plan; execute the transportation planning process in accordance with federal and state laws and regulations; prepare invoices and progress reports in accordance with federal, state, and local requirements; structure the public involvement process needed to ensure that the UPWP, Transportation Plan, Transportation Improvement Program, and any transportation conformity determinations meet federal requirements; and consult with thel FAMPOTAC,TCC and CAC regarding the best approaches toj performing the duties listed above. 12.2. In advance ofmaking any proposal or recommendation to the TAC, the TCC or the CAC, the Executive Director shall provide such recommendation to the chief planning official for every jurisdiction within the Metropolitan Planning Area which may be impacted by such proposal or recommendation in sufficient time for the chief planning official to review and  Section 10. Conduct of Business by the CAC  subject to the Open Meetings Law. Section 11. The Executive Director  personnel rules and policies.  Section 12. Role and Responsibilities of the Executive Director  comment on the proposal or recommendation.    Section 13. Additional Responsibilities ofl Member Governments  13.1.Thei representative from each Local Government on thel FAMPO board ofd directors shall be responsible for instructing the clerk ofhis/ her local government toj provide to thel Executive Director copies of the minutes ofa any action taken by his/her local government which involves 13.2. Each member signatory local government shall coordinate zoning and subdivision approval in their respective jurisdictions in accordance with the FAMPO adopted transportation 13.3. As the host agency, the Cumberland County Planning and Inspections Department will serve as the Lead Planning Agency for transportation planning in the Metropolitan Planning Area. All other member signatory local governments will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the  any MPO plan.  plan.  Prospectus for Transportation Planning. Section 14. Funding and Fiscal Matters  14.1. All transportation and related federal aid planning grant funds available to promote the cooperative transportation planning process will be expended in accordançe with the Unified Planning Work Program adopted by the TAC, Administration of funding in support of the Transportation Planning Process on behalf of the TAC will be conducted by the County of Cumberland as the host planning agency. Cumberland County will execute appropriate agreements with funding agencies as provided by the Planning Work Program. 14.2. The local match for the Federal Aid planning funds will be determined based on the current federal matching requirements. The signatory General Purpose Local Governments will contribute to the local match requirement based on their percentage of the population within the Metropolitan Planning Area at the most recent decennial census. Only the non-municipal population of those portions of counties located within the Metropolitan Planning Area shall be counted for counties. Member governments may also be asked to contribute additional local 14.3. The fair market rental value of the office space provided by the Cumberland County Planning and Inspections Department as the host agency will be counted toward Cumberland County's match as an in-kind contribution. The fair market value oft the rent shall be figured as the same annual rate per square foot that Cumberland County receives from the State ofNorth  funding for projects wholly within theirj jurisdictional limits.  Carolina for any other county-owned office space rented by the State.  Section 15. Duration oft the Agreement  Any party may terminate its participation in the MPO and remove itself from this Agreement by giving sixty days' advance notice in a writing signed by the Chief Elected Official, ifa local government, or by the chief executive officer of the agency, ifnot a local government. This notice shall be delivered to the Chairman oft the FAMPO Board of] Directors and to the Executive  Director.    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have been authorized by appropriate action to sign the same, the City ofFayetteville by its Mayor, the Town ofEastover by its Mayor, the Town of Erwin by its Mayor, the Town of Hope Mills by its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town of Springl Lake byi its Mayor, Fort Liberty Military Reservation by its Director of Public Works, the County of Cumberland by its Chair, the County ofl Harnett by its Chair, the County ofHoke by its Chair, the County of Moore by its Chair, the County of Robeson by its Chair and the North Carolina Department ofTransportation by the Secretary ofTransportation.  (Seal) Clerk  City of] Fayetteville Mayor  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have authorized by appropriate action to sign the same, the City of Fayetteville its Town of Eastover by its Mayor, the Town of Erwin by its Mayor, the Town by of Hope Mayor, Mills the its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town by of Spring gLake by its Mayor, FortLiberty Military Reservation by its Director ofl Public the County of Cumberland byi its Chair, the County ofl Harnett by its Chair, the County ofHoke Works, by its Chair, the County of Moore by its Chair, the County of Robeson its Chair and North Carolina Department ofTransportation by the Secretary ofTransportation. by  been  the  (Seal) Clerk  Town of Eastover Mayor  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have been authorized by appropriate action to sign the same, the City of] Fayetteville by its Mayor, the Town of Eastover by its Mayor, the Town of Erwin by its Mayor, the' Town ofHope Mills by its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town of Spring Lake! by itsl Mayor, FortLiberty Military Reservation by its Director ofPublic Works, the County of Cumberland by its Chair, the County ofHarnett byi its Chair, the County ofHoke by its Chair, the County of Moore by its Chair, the County of Robeson by its Chair and the North Carolina Department ofTransportation by the Secretary of Transportation.  (Seal), OU Clerk  By.  ERER  Approval Date: Aoduno 1024    INV WITNESS WHEREOF, the parties to this Memorandum of Understanding authorized by appropriate action to sign the same, the City of Fayetteville Town ofl Eastover by its Mayor, the Town ofl Erwin by its Mayor, the Town by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the of Raeford Springl Lake byi its Mayor, FortL Liberty Military Reservation City the County of Cumberland by its Chair, the County ofHarnett by its its Director of Public Works, by its Chair, the County of Moore by its Chair, the County ofl by Robeson Chair, the its County ofHoke North Carolina Department ofTransportation by the  have been of Hope Mills by by its Mayor, the Town of by Chair and the  I  Secretary ofTransportation.  (Seal) Clerk  Town ofHope Mills Mayor  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have been authorized by appropriate action to sign the same, the City of Fayetteville by its Town ofEastover by its Mayor, the Town ofE Erwin by its Mayor, the Town of Hope Mayor, Mills its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town by of SpringLake byi its Mayor, Fort] Liberty Military Reservation by its Director ofl Public Works, the County of Cumberland by its Chair, the County of Harnett by its Chair, the County ofl Hoke by its Chair, the County ofl Moore by its Chair, the County of Robeson by its Chair and the North Carolina Department ofTransportation by the Secretary ofTransportation.  the  (Seal) Clerk  Town of Parkton Mayor  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have been authorized by appropriate action to sign the same, the City of Fayetteville its Town of Eastover by its Mayor, the Town of Erwin by its Mayor, the Town by of Hope Mayor, Mills the its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town by of SpringLakel by its Mayor, Fortl Libertyl Military Reservation by its Director of Public Works, the County of Cumberland by its Chair, the County of Harnett by its Chair, the County ofHoke by its Chair, the County of Moore by its Chair, the County of Robeson its Chair and North Carolina Department ofTransportation' by the Secretary ofTransportation. by  the  (Seal) Clerk  City ofRaeford Mayor  By  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Town of Eastover by its Mayor, the Town of Erwin by its SpringLakeb byi itsl Mayor, Fort Liberty Military Reservation by its Chair, the County of Moore by its Chair, the  authorized by appropriate action to sign the same, the City of Understanding have been its Mayor, the Town of Parkton by its Mayor, the City ofl Mayor, Raeford Town its of Hope Mills by the County of Cumberland by its Chair, the County ofHarnett by its Director of Public Works,  Fayetteville the  by its Mayor, the by Mayor, the Town of by its Chair, the County ofH Hoke County of Robeson by its Chair and the  North Carolina Department  ofTransportation by the Secretary otTransportation.  (Seal) Clerk  Town of Spring Lake Mayor  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum authorized by appropriate action to sign the same, the SpringLakel by its Mayor, Fortl Liberty Military Reservation North Carolina Department ofTransportation by the  of Understanding have been by its Mayor, the Town of Robeson by its Chair and the  Town ofEastover by its Mayor, the Town of Erwin by its City of Fayetteville by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the City of Mayor, Raeford the Town of Hope Mills by the County of Cumberland by its Chair, the County ofHarnett by its Director ofPublic Works, by its Chair, the County of Moore by its Chair, the County of by its Chair, the County ofH Hoke  Secretary of Transportation.  Fort Liberty Military Reservation  By  Director of Public Works on behalfo oft the Garrison Commander  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of Understanding have been authorized by appropriate action to sign the same, the City of Fayetteville by its Mayor, the Town of Eastover by its Mayor, the Town of Erwin by its Mayor, the Town of Hope Mills by its Mayor, the Town of Parkton by its Mayor, the City of Raeford by its Mayor, the Town of Spring Lakel by its Mayor, FortI LibertyN Military Reservation by its Director ofPublic Works, the County of Cumberland by its Chair, the County of Harnett by its Chair, the County ofHoke by its Chair, the County of Moore by its Chair, the County of Robeson by its Chair and the North Carolina Department of Transportation by the Secretary ofTransportation.  (Seal) Clerk  County of Cumberland Chairman, Board of Commissioners  By.  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of authorized by appropriate action to sign the same, the its Mayor, the Town of Parkton by its Mayor, the Spring Lake byi its Mayor, Fort Liberty Military  of Understanding have been Mayor, the Town of Hope Mills by City of Raeford by its Mayor, the Town of County of Robeson by its Chair and the  Town of Eastover by its Mayor, the Town of Erwin by its City Fayetteville by its Mayor, the the County of Cumberland by its Chair, the Reservation by its Director ofPublic Works, by its Chair, the County ofl Moore by its Chair, County the ofHarnett by its Chair, the County ofHoke  North Carolina Department of  Transportation by the Secretary ofTransportation.  (Seal) Clerk  County ofl Harnett  By.  Chairman, Board of Commissioners  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of authorized by appropriate action to sign the same, the Spring) Lake byi its Mayor, FortLiberty Military Reservation North Carolina Department ofTransportation by the  of Understanding have been  Town of Eastover by its Mayor, the Town of Erwin by its City Fayetteville by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the City of Mayor, Raeford the Town of Hope Mills by the County of Cumberland by its Chair, the County ofHarnett by its Director of Public Works, by its Chair, the County of Moore by its Chair, the County ofRobeson by its Chair, the County ofHoke  by its Mayor, the Town of by its Chair and the  Secretary ofTransportation.  (Seal) Clerk  County ofHoke  By  Chairman, Board of Commissioners  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of authorized by appropriate action to sign the same, the Springl Lake byi itsl Mayor, Fort Liberty Military the County of Cumberland by its Chair, the Reservation of North Carolina Department ofTransportation  Understanding have been  Town ofl Eastover by its Mayor, the Town of Erwin its City of Fayetteville by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the by Mayor, the Town ofHope Mills by by its Chair, the County of Moore by its Chair, County the Harnett by its Chair, the County ofHoke  City of Raeford by its Mayor, the Town of by its Director of Public Works, County of Robeson by its Chair and the  by the Secretary ofTransportation.  (Seal) Clerk  County of Moore  By  Chairman, Board of Commissioners  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of authorized by appropriate action to sign the same, the Spring) Lake byi its Mayor, Fort) Liberty Military the County of Cumberland byi its Chair, the Reservation of North Carolina Department ofTransportation  of Understanding have been City Raeford by its Mayor, the Town of by its Director ofPublic Works, County of Robeson by its Chair and the  Town of Eastover by its Mayor, the Town ofE Erwin by its City Fayetteville by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the of Mayor, the Town ofHope Mills by by its Chair, the County ofl Moore by its Chair, County the Harnett by its Chair, the County ofHoke  by the Secretary ofTransportation.  (Seal) Clerk  County of! Robeson Chairman, Board of Commissioners  By  Approval Date:    IN WITNESS WHEREOF, the parties to this Memorandum of authorized by appropriate action to sign the same, the Spring Lakel byi its Mayor, Fortl Liberty Military Reservation by its Chair, the County of Moore by its Chair, the North Carolina Department ofTransportation  of Understanding have been  Town of Eastover by its Mayor, the Town of Erwin by its City Fayetteville by its Mayor, the its Mayor, the Town of Parkton by its Mayor, the City of Mayor, Raeford the Town of! Hope Mills by the County of Cumberland by its Chair, the County of Harnett by its Director ofl Public Works,  by its Mayor, the Town of by its Chair, the County ofE Hoke County of Robeson by its Chair and the  by the Secretary ofTransportation.  North Carolina Department ofTransportation  By  Secretary of Transportation  Approval Date:    NCHW87S  SOISN  de  a    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: BOA 2023-2024-07  This budget amendment increases our miscellaneous revenue line item by $8,132 to the expenditure line item for vehicle maintenance and equipment in the Police $20,733.00. Recently, there were two vehicles in the Erwin Police Department Department to people. The $8,132 was two separate insurance payments that the Town received damaged for the accident by other  $10,733 and  claims.    BUDGET ORDINANCE AMENDMENT  BOA2024-07 FISCAL YEAR 2023-2024  BEI IT ORDAINED by the Governing Board oft the Town of  following amendments are made to the annual Section 1. This Budget Ordinance Amendment seeks Expenditures by $8,132. This amendment is Charger ($6,659) and 2019 Dodge  Erwin, North Carolina that the  30,2024.  budget ordinance for the fiscal year ending. June  to Increase Revenues and Increase to account fora accident repairs on the 2021 Dodge Companies for the accident claims. are to be changed as follows:  received  Charger ($1,473) in the Police Department.  payments for these repairs from Insurance Section 2. To amend the General Fund: The revenues  The Town has  Account  Description  Currrent Approp. 2,601  10-3350-000 Misc. Revenue  increase/Decrease (+)8,132  Amended Appropriation $10,733  Section 3. To amend the General Fund: The Expenditures  are to be changed as follows: Increase/Decrease Amended Appropriation  Account  Description  Current Approp.  10-5100-170 Maint.& Repair Auto. 12,601  (+)8,132  $20,733  Section 4. Copies oft this budget amendment shall be furnished to Board, the Budget Officer and the Finance Director for Adopted this (flayo ofdw02024.  the Clerk, the Governing  their direction.  ATTEST:  Randy  RK  Tattoraunt Katelan Blount, Deputy Town Clerk    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: Recreation SCIF Grant Memo  The Town of Erwin received a $480,000 SCIF grant from the State ofNorth Carolina for the Town to use towards improvements and/or expansion with our recreation system. The grant requires the Town to put those funds in a separate bank account from the general fund. We still need to discuss what we are going to use these funds for but we are already using aj portion of this grant to cover the costs oft the new parking lot at Al Woodall Park. We have three separate  requests with this item.    TOWN OF ERWIN GRANT PROJECT ORDINANCE  Grant ID: 10853: SCIF-A PARKS AND RECREATION GRANT  BEI IT ORDAINED by the Town Council of the Town of Erwin, North Carolina that, pursuant to Section 1: This ordinance is to establish a budget for a project to be funded by the North Carolina Session Law 2023-134 referenced as follows: $480,000 for the Parking Lot expansion at Section 2: The following amounts are appropriated for the project and authorized for  NCGS 159-13.2 thei following grant projectordinance is hereby adopted:  AI Woodall Municipal Park, in Erwin, North Carolina.  expenditure:  SCIF- Parks and Recreation Grant # 10853  $480,000.00  Section 3: The following amounts are appropriated for the project and authorized for  expenditure:  Goods Expenses Contract and Services Expenses Other Expenses  $ 20,000.00 390,000.00 $ 70,000.00  Section 4: The Finance Director is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements of the grantor agency and the grant  agreements.  Section 5: The Finance Director is hereby directed to report the financial status of the project to the Town Manager oni a monthly basis, through the financial summary to the Town Manager. Section 6: Copies of this grant project ordinance shall be furnished to the Budget Officer, the Section 7: This grant project ordinance expires when all the projects have been completed and the NCSCIF Grant funds have been expended by the Town OR October 3, 2025, whichever  Finance Director and to the Clerk to Town Council.  occurs sooner.  Adopted this La day oidwne 2024.  ATTEST:  Randy Baker, Mayor E6  Koelon Bavb Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION SPECIAL FUND  AUTHORIZING SCIF GRANT-PARKS & RECREATION #10853  WHEREAS, the General Assembly oft the State ofl North Carolina appropriated funding WHEREAS, the North Carolina General Assembly will provide for the distribution of funds to WHEREAS, the North Carolina General Assembly funds can be used to cover costs incurred WHEREAS, NCGS 159-26(B)(2) authorizes the creation ofa a special fund; and  pursuant to Session Law 2023-134.  the Town ofErwin, North Carolina an eligible municipality; and during the time period July 1,2 2023 until October 3, 2025; and  NOW,THEREFORE, BEI IT RESOLVED,  SECTION1. The Town of] Erwin, Town Council hereby creates the SCIF Grant- Parks  & Recreation Fund to accept funding as appropriated in Session Law 2023- 134 and by adopting this resolution affirm that the revenue will only be used for thej purposes as set out by said grant and certify such to the State Director ofthe Office of Budget and Management and the Town of Erwin  Finance Director and  SECTION:2: This SCIF Grant - Parks & Rec. Fund shall be effective beginning July 1,  2023 and remain until the expiration oft the original grant and any subsequent extensions or additions proved by the state government.  Adopted the Llay ofWA22024.  Thel Honprablel Mayor Town of] Erwin E  ATTEST:  Vaeton Want Katelan Blount, Deputy Town Clerk    TOWN OF ERWIN RESOLUTION FOR RECEIVING STATE FUNDS  UNDER THE NC OFFICE OF STATE BUDGET MGT.-SCIF  WHEREAS, the General Assembly oft the State ofl North Carolina WHEREAS, the North Carolina General Assembly will provide for the Town ofl Erwin, North Carolina an eligible municipality; WHEREAS, aj resolution affirming funds will be expended as set out the Budget and Management for North Carolina is needed; and WHEREAS, revenue received under the grant will bel kept in a separate fund WHEREAS, the Town of Erwin, will provide to the State ofl North  pursuant to Session Law 2023-134.  appropriated funding the distribution of funds to by Office of State  and  mingled with other Town revenue; and  and will not be CO-  revenue as ofOctober 3, 2025, unless there is an extension oft the Carolina end any unspent grant NOW, THEREFORE, BEI ITI RESOLVED, by the Town Council with the Town hereby accept funding as appropriated in Session Law 2023-134 and affirm that the grant revenue will only be used for the certify such to the State Director oft the Office of purposes as set out by said grant and  grant date allowed; and by adopting this resolution  of Erwin we  Erwin Finance Director; and  Budget and Management and the Town of  BEI ITI FURTHER RESOLVED, that the Town of Erwin will  created by the North Carolina General  comply with the procedure  Assembly to receive. funds under the Act.  Adopted the ('lay of duK.2024.  The  Randy Baker  ATTEST:  Mayor' Town ofl Erwin ER  AhlonBaute Katelan Blount, Deputy Town Clerk    Erwin Board of Commissioners  REQUEST FOR CONSIDERATION  To: The Honorable Mayor and Board of Commissioners  From: Snow Bowden, Town Manager Date: June 6th, 2024 Subject: Radio Contracts Memo  Harnett County has sent a contract that we will need to approve. for the purchased for the Erwin Police Department. Harnett the updated VIPER network. It was going to be a were used to purchase these radios.  radios that they were not going to work on due to the type of funds that  vehicles and handheld radios for all ofthe officers in County the Erwin purchased radios for our police partnership has really helped the Town of Erwin. Our current radios Police Department. This The radios were purchased with funds from the American major expense tol have to replace these radios. keep. This contract needs to be approved by the Town of Erwin Rescue Plan and they will be ours to    NORTH CAROLINA HARNETT COUNTY  EQUIFMENTLEASE  THIS EQUIPMENTLEASE: ("Lease"), made and entered into this 6th dayof June 2024, by and between the COUNTY OF HARNETT, (hereinafter referred to as "Lessor") and TOWNOFERWIN, (hereinafter referred to as "Lessee") for thej purposes herein stated. Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021  WHEREAS, Lessor has received an allocation of funds from the Coronavirus State and  referred to as' "ARP/CSLFRF); and  (hereinafter  WHEREAS, Lessor adopted a ARP/CSLFRF Property Management Policy (hereinafter referred to as the "Property Management Policy") to ensure compliance with Title 21 U.S, Code of Federal Regulationsl Part 2001 forp propertya acquired oru updated, in whole ori inj part, with: funds from  ARP/CSLFRF; and  WHEREAS,; per thel Property/Management Policy, equipment procured1 by the Lessor with ARP/CSLFRF funds may be leased by outside entities to be used for its intended purpose as  evidenced by a written leasing agreement; and  WHEREAS, Lessor procured Motorola VIPER Radios with ARP/CSLFRF funds for its Emergency Services Department for thej purposes ofreplacing aging emergency communications WHEREAS, Lessor desires to lease VIPER Radios to its municipal police within Harnett County to ensure proper communication across all emergency services; departments and WHEREAS, Lessee desires to lease VIPER Radios for the purpose of ensuring replacement its aging emergency communications equipment and communication across all  equipment that will: no longer function after 2024; and  emergency: services.  NOW' THEREFORE, in consideration oft the above-stated desires oft thej parties and such other mutual promises and covenants as are: set forth below, Lessor and Lessee agree as follows: 1. LEASE AGREEMENT. This Lease is entered into pursuant to and subject to the terms and conditions of the Coronavirus State and Local Fiscal Recovery Funds ofH.R. 1319 American Rescue. Plan Act of2021 and Title 2 U.S. Code ofFederal Regulations Part 200 DELIVERY, AND ACEPTANCE: Lessor hereby leases unto Lessee and Lessee hereby receives from Lessor the radios and accompanying equipment, including chargers and batteries, (hereinafter referred to collectively as the Leased Equipment"), described in the attached Schedule 1. Upon acceptance by Lessee of the Leased Equipment which açceptance shall bei identified by Lessee taking possession of the property herein leased, such acceptance shall acknowledge that the Leased Equipment is in good order and  thet terms and conditions ofwhich are: incorporated by reference.  2.    condition. and that Lesseei is satisfied with same and that Lessor has made noi representation or warranty, expressed ori implied, with respect to such item ofe equipment. Alle equipment 3. TERM: The term oft this lease shall be for a period commencing upon execution oft this Lease and continuing until December 31, 2026, when this lease shall terminate (the "Lease Term"). Lessor may terminate this Lease upon thirty (30) days written notice to Lessee.  isl leased unto Lessee in an "asis" condition.  4.  RENT: Thei rent for the' Term ofthel Lease shall be $0.00 per year,  5. TITLE TO EQUIPMENT: Lessor represents that it owns all the Leased Equipment herein free and clear ofall liens, and title shall remain int the Lessor at all times during the MAINTENANCE AND REPAIR: All maintenance and repair costs to the Leased Equipment shall be paid by Lessee and Lessor is hereby relieved from any responsibility  Lease' Term.  6.  to maintain or repair said equipment, all said equipment  leased in an "as is"  condition.  being  7.  STORAGE AND MOVEMENT: Lessee shall develop a control system to ensure adequate safeguards toj prevent loss, damage, or theft oft the Leased Equipment. When the Leased Equipment ist temporarily not utilized, but required for authorized usei int the future, itmust be adequately stored toj protect it from theft, corrosion, contamination, and damage tos sensitive parts. Leased Equipment may bei moved to off-site storage locations only with INSURANCE AND RISK OF LOSS: Lessee shall acquire and maintain at all times during the Lease Term general liability insurance for property damage on the Leased Equipment, in the amount that sufficiently covers the full replacement value ofthel Leased Equipment in the aggregate with Lessor as Loss Payee on Lessee's Certificated ofInsurance DAMAGE TO EQUIPMENT; DESTROYED OR STOLEN EQUIPMENT: Lessee shall be responsible for any loss, theft, or repair oft the Leased Equipment at its cost. 10. TAXES ANDLICENSES: All taxes, license fees and other expenses associated with the 11. LESSEE'S INDEMNIFICATION: To the extent permitted by law, Lessee shall indemnify, protect and hold harmless the Lessor, its agents, employees, officers, trustees, suçcessors and assigns from and against all losses, damages, injuries, claims, demands and expenses ofwhatever nature, arising out ofther negligent acts or omissions ofLessee during its use or operation of any item of Leased Equipment. The indemnifications and assumptions of liability and obligation herein provided shall continue in full force and effect notwithstanding the termination of this Lease, whether by expiration of time, by operation oflaw or otherwise for any such claims made or accruing during thet term ofthis  the approval ofLessor.  8.  during thel Lease Term and providel Lessor with proofofsame.  9.  Leased Equipment shall be paid by Lessee.    lease. Equipment.  12. ASSIGNMENT AND SUBLEASE: Lessee may not assign or sublease the Leased 13. LESSOR'S WARRANTY: Lessor makes no warranties unto Lesseeregardingi thel Leased Equipment with all Leased Equipment being leased in its "as is" condition extent that Lessor receives any warranties from a manufacturer oft the Leased except then Lessor will pass them through to Lessee to the full extent permitted by the Equipment, terms of  to the  any such warranties.  14. LESSEES' DEFAULT: Timei is ofthe essence under this Lease and any ofthei following  events shall constitute defaults on the part ofLessee hereunder:  a. any breach or failure of Lessee to observe or perform any of its obligations b. insolvency or bankruptcy ofLessee or assignment for the benefit of creditors. Upon the occurrence of any default Lessor may exercise this option without notice to or demand ont the Lessee and thereupon all the Leased Equipment and rights ofLessee therein shall be surrendered unto Lessor; upon default, Lessor may take possession oft the Leased Equipment where found with or without process of law in court, may enter premises without liability for suit, action, or other proceedings by Lessee and remove upon the Leased Equipment; or hold, sell, lease or otherwise dispose of the Leased Equipment or keeping ofany oft them as. Lessor sO chooses without effecting the obligation ofLessee. 15. RECORDS: Lessee shall maintain accounts, records, documents, and other evidence that address the proper use, insurance, inventory, costs, repairs, maintenance, and replacement associated with the Leased Equipment. The system of accounts employed by Lessee shall be kept in accordance with generally accepted accounting principles. All documentation shall be preserved for aj period of five years following the termination supporting or  under this lease; or  the  expiration ofthis Lease.  16. AUDIT: Lessor: may monitor operations under this Lease, including conducting site visits to inspect the Leased Equipment, observe operations of the Leased Equipment, review finances related to the Leased Equipment, and ensure compliance with Coronavirus State and Local Fiscal Recovery Funds ofl H.R. 1319 American Rescue Plan Act of2021 and Title 21 U.S. Code of Federal Regulations Part 200. Lessee shall permit Lessor's auditors and independent auditors' access to its records and financial statements as necessary to conduct audits, including on-site audits during normal office hours with Lessee, at any time during the term ofthis Lease, and within fivey years after prior termination or  notice to  expiration.  17. GRANT-RELATED INCOME: If Applicable, Lessee shall inform Lessor's Administrative Representative of any grant-related income and shall maintain records for the receipt and disposition of such income to enable Lessor to appropriate fulfill its  responsibility under ARP/CSLFRF.    18. REPORTING REQUIREMENTS: If Applicable a final financial report is due within 19. CHOICE OF LAW AND FORUM: This Lease shall be governed and construed accordance with the laws of North Carolina (excluding any conflict ofl by laws the State ofNorth Carolina which would: refer to and apply the substantive laws provisions ofa another of jurisdiction), and any claim or cause ofaction based on this Lease or al breach thereofshall be brought and maintained in a state court in Harnett County, North Carolina or federal court in North Carolina, which shall have exclusive jurisdiction thereof. Lessee consents to the exclusive personal jurisdiction and venue of the courts described above. 20. FORCE. MAJEURE: Each Party may be excused: for failureto perform obligationsi failure is caused by any reason beyond that Party'sreasonable control, or by reason ifsuch of the following circumstances: acts of God (including fire, flood, earthquake, ofany hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities storm, (regardless of whether war is declared), epidemics, pandemics, governmental order, embargo, labor dispute, strike, lockout or interruption or failure ofe electricity or service. Lessee shall take reasonable steps to minimize delay or foreseeable events and will: notify Lessor oft thel likelihood or actual occurrence damages ofsuch by an  thirty (30) days ofthe expiration or termination ofthis Lease.  in  caused telephone  event.  21. ENTIRE. AGREEMENT: This Lease (including attachments) states the entire between the Parties as of the date of the final signature below in matter ofthel Lease ands supersedes anyp previous written or oral representations, respect  to the agreement subject statements,  negotiations, or agreements.  22. SEVERABILITY: In case any one ori more oft the provisions contained: int this Lease shall foranyr reason bel heldt tol bei invalid, illegal, or unenforceable: in anyrespect, illegality, or unenforceability shall not affect any other provision thereof suchinvalidity, and this Lease shall be construed as if such invalid, illegal, or unenforceable provision had never been 23. HEADINGS: Thel headings used in this Lease havel been prepared for the convenience reference only and shall not control, affect thei meaning, or bet taken as an interpretation of of any provisions of this Lease. This Lease has been prepared on the basis of mutual understanding of the Parties and shall not be construed against either  contained herein.  reason Party by of  such party's being the drafter hereof.  24. COUNTERPARTS: This Lease may be executed int two or more counterparts (facsimile transmission, e-mail attachment or otherwise), each ofwhich shall be deemed an Lease and all of which shall constitute but one Lease. A signed copy of this original Lease exchanged electronically shall be deemed to have full force and effect as an  executed copy.  original  25. NOTICES: All notices, demands and requests to be given or made hereunder shall be given or made in writing and shall be deemed to be properly given or made if hand-    delivered or sent by United States registered or certified mail, retum receipt requested, postage prepaid, addressed to the Lessee at the address provided on the first  this page oft  Lease and tol Lessor at: Lessee: Jonathan Johnson, Police Chief Town of Erwin 100 West F Street Erwin, North Carolina 28339 Lessor: Larry T. Smith Emergency Services Director P.O. Box 370 Lillington, NC27546 With copy to: Senior Staff Attorney P.O. Box 238 Lillington, NC27546  Any such notice, demand or request may also be transmitted to the mentioned partybye-mail, telephone or facsimile ands shall be deemed to appropriate bej or made at the time ofs such transmission if, and only if, such transmission properly given shall be confirmed in writing and sent as specified above. Any of such addresses ofnotice may be changed at any time on written: notice ofsuch change sent by United States registered postage prepaid, to the other parties by thej party effecting the change. IN WITNESS WHEREOF, Lessor and Lessee have hereunto set their hands and  above-  mail, seal on  this Lease. Agreement the day and year first above written.  LESSOR:  COUNTY OF HARNETT  Brent Trout, County Manager  This instrument has been pre-audited: in thei manneri required by the Local Government  and Fiscal Control Act.  Budget  By:  Name: Kimberly Honeycutt Title: County. Finance Officer    LESSEE: TOWN OF ERWIN Bnr Buh Snow Bowden, Town Manager  STATE OF NORTH CAROLINA COUNTY OF HARNETT  I,  aN Notary Public oft the County and State aforesaid, dol  certify that Brent Trout personally appeared before me this day and acknowledged the hereby  execution ofthei foregoing instrument.  due  Witness my hand and official stamp or seal, this dayo of  2024.  Notary Public My Commission Expires:  STATE OF NORTH CAROLINA COUNTY OF HARNETT Lateian Blount execution oft the foregoing instrument. Witness myl hand and official stamp or seal, htriuablanb My Commission Expires: 04/25/29  al Notary Publicofthe County and Statea aforesaid, do  certify that Snow Bowden personally appeared before me this day and acknowledged the hereby  due  of dwnu  2024.  Notary Public  7      Schedule1  Federal Grant Equipment leased equipment of:  Wherein the Lessee agrees to the terms as outlined above and will: maintain and protect the 1. VIPER RADIOS with the model and serial numbers in the attached document.  Leased equipment is for thej purpose ofe emergency response communication and use ofs such equipment shall be compliant with the terms and conditions oft this Lease and the Coronavirus State and Local Fiscal Recovery Funds ofH.R. 1319. American Rescue Plan. Act of2021 and The annual reporting ofe equipment inventory willl be directed to the Emergency Services Director each fiscal year. Thei report will require a description oft the condition oft the equipment  Title 21 U.S. Code of] Federal Regulations Part 200.  as well as ai report of annual utilization oft the equipment.    ARPA FUNDED VIPER RADIOS ERWIN PD  DEPARTMENT TYPE Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD Erwin PD  MODEL SERIAL NUMBER  RADIO ALIAS Jjohnson Jennis Cnorris Ecore Dbarefoot Dalvarado IBenjamin clynn mnorris cryals msmith Spare  VIPER: SYSTEM ID  Portable APX6000 481CZT2342 Portable APX6000 Portable APX6000 481CZ12348 Portable APX6000 481CZ12351 Portable APX6000 481CZ12352 Portable APX6000 481CZT2353 Portable APX6000 481CZ12359 Portable APX6000 481CZT2365 Portable APX6000 481CZ12420 Portable APX6000 Portable APX6000 481CZ12423 Portable APX6000 Mobile APX6000 527CZZ4351 Mobile APX6000 527CZ24352 Mobile Mobile APX6000 527CZZ4354 Mobile APX6000 527CZZ4355 Mobile APX6000 527CZZ4356 Mobile APX6000 527C2Z4357 Mobile APX6000 Mobile APX6000 527C224359 Mobile Mobile APX6000 527CZZ4401 Mobile APX6000 527CZZ4402 Mobile Mobile APX6000 527CZZ4404 Mobile APX6000  481CZ12347  481CZT2422 481CZ12425  APX6000 527CZZ4353  527CZZ4358 527C224360 527CZZ4403 527CZZ4405  APX6000 APX6000  RELATED EQUIPMENT  EQUIPMENT TYPE Portable Radio Belt Clips Portable Radio Batteries Portable Chargers Flash Upgrades  AMOUNT 12 12 12 2    8980  MINUTES CONTINUED FROMJ JUNE 06, 2024  PUBLIC COMMENT  Pearl Elliott of7271 N 16th Street, Erwin, spoke to the Board regarding the streets that need resurfacing. She stated that there are potholes and grass growing in the streets. She stated that ai neighbor has garbage all over the yard, and never pulls their garbage can back in. She stated that the can is oftentimes left in the road, and is concerned. about who would be responsible for the cost ifshe hits a can with her vehicle. She stated that the John & Vanessa Coupee of 600 BIS Street, Erwin, spoke to the Board regarding the amount of water coming onto their land during rains. Mr. Coupee stated that the Town Manager and Mayor have seen it and he has Mrs. Coupee stated that the rain was washing away the ditches, which is the main issue they're having. have grandchildren and would like to ensure the area stays safe. Their dog pen had tol be moved due to the They Arthur) Brown of 609 N 16th Street, Erwin, spoke to thel Board regarding the water during rainfall. He stated that he had about 10 inches of rain in his yard. He said there was enough water that it eroded the dirt from the trees and one: fell on his house. He would appreciate any help from the Town to fix the water drainage issues. Mayor Baker let those who spoke know that the Town is working on the issue, having, just approved the purchase of the equipment to get the process started. Hes stated that he was out driving around town for about 2 A resident who had not signed up for Public Comment asked to speak. Mayor Baker informed them that they Thomas McLamb ofs 933 Butler Drive, Erwin, spoke regarding this neighborhood and the water issues. He mentioned his neighbor also had a lot ofi issues. He stated that he doesn'tunderstand how the Town could Jimmy Pleasant of 913 Butler Drive, Erwin, stated that he had been working with Town Manager Snow Bowden for about 4 years regarding the wateri issues. Hes stated that he works tol keep the neighborhood looking nice. Hei is now having continued issues with drainage, and it is affecting his house. His foundation is settling and the floors are: squeaking and have gaps from moisture. Hes stated that there aren'treally ditches around his house, and the water coming from Warren Road is coming across his yard. The same issue with  ditches also need to be cleaned out.  photos. He'd like to see what can be done about it.  Mr. Coupee also would like to see about getting a 4-way stop at EIStreet.  flooding int their yard.  hours during the last large rainfall to see the areas that need the biggest impact. had three minutes, although it was usually required to sign upi in advance.  dump water on personal property legally.  Don Ron Road- and the drainage culvert is uphill from his house.  MANAGER'S! REPORT  Town Manager Snow Bowden submitted al Manager's Report to the Board. There were no questions, and  Town Manager Snow Bowden had nothing to add to the report.  ATTORNEY'S REPORT  Town. Attorney Tim Morris thanked thel Board for allowing him tol be their Town Attorney.    MINUTES CONTINUED FROM. JUNE 06, 2024  ADJOURNMENT Thel Board voted unanimously.  Commissioner. McKoy made a motion to adjourn at 7:55 P.M. which was seconded by Commissioner Nelson.  MINUTES RECORDED AND TYPED BY KATELAN BLOUNT DEPUTYTOWN CLERK  ATTEST: Lauren Evans, NCCMC Cboua Town Clerk  S5  Euen  Randy Baker Mayor