Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, Virginia Monday, July 8, 2024 6:001 P.M.  Council Members Present:  Nelson A. "Tony" Dodi, Mayor DeAnna C. Jackson, Vice- Mayor Scott. J. Gilmer, Council Member M. Elijah Leonard, Council Member W. Bradley Lambert, Council Member J.Leonard Kegley, Council Member Nina J. Fields, Council Member Andrew R. Shortt, Town Manager Kevin D. Tiller, Town Attorney Richard Eric Deskins, ChiefofPolice A. Diane Nunley, Clerk of Council  Staff Members Present:  I. II. III. IV.  The meeting was called to order by Mayor Dodi.  Prayer: JeffTallent Pastor Lebanon Memorial United Methodist Church  Pledge of Allegiance Edit for items not on the agenda:  Mr. Lambert requested to add water line replacement discussion under New Business. Upon motion made by Ms. Jackson, seconded by Mr. Lambert, the agenda as amended was unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Edit and approve minutes from the 06/10/24 council meeting, 6/24/24 reconvened council  Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  V.  meeting:  Upon motion made by Mr. Leonard, seconded by Ms. Fields, the minutes oft the 06/10/24 council meeting, 06/24/24 reconvened council meeting were unanimously approved. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley,  Aye; Ms. Fields, Aye.  VI. Approve accounts payable and capital assets for the month of. June:  Mr. Shortt presented an A/P Preliminary Report Part B.  Upon motion made by Mr. Gilmer, seconded by Mr. Leonard, the accounts payable for the month ofJune including the A/P Preliminary Report Part B was unanimously approved. The vote was as    follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley,  Aye; Ms. Fields, Aye.  VII. Recognition  Mayor Dodi presented certificates to the following students regarding their accomplishments.  Lebanon High School State Winners  Derek Mitchell Lial Beck Chloee Dillon Dagan Barton Chance Parker Nathan Phillips Eli Breeding  1st Team All-State Track Team Second Place in the 3200 Sixth Place ini the 1600 State Champion Shot Put  2nd Team All-State Soccer Team Midfielder 1st Team All-State Baseball Team first base 2nd Team All-State Baseball Team Shortstop 2nd Team All-State Baseball Team Pitcher 2nd Team All-State Baseball Team Outfield  Russell County Career & Technology Center State and National Winner  Booker Steffey  Virginia SKILLS USA Masonry Champion Second Place National SKILLS USA Masonry  VII. Public Request  Troy Moore-LHS Tennis Storage  Troy Moore, Tennis Coach for Lebanon High School, expressed his appreciation for the nice tennis courts. He presented the need for a storage facility for the tennis team because as ofnow they are using part oft the Parks and Recreation cleaning storage facility for their equipment. Mr. Moore questioned ifthe Town Council would be open to them placing a storage building that would coordinate with the current building structures at the. J.S. Easterly Park. He stated that the location he had in mind toj place the storage building near the tennis court site, but it would be in an area that is out of view to the public where there is not much foot traffic. The Town Council discussed Mr. Moore's request, and they agreed for the Town to prepare a concrete pad fora a  storage building that the tennis team could use. Daniel Caldvel-Airmedeare  Daniel Caldwell, representative for AirMedCare Network, stated that he works with Highlands Emergency Air and Transport, better known as Wings. He stated that currently he is working on the membership side ofthe business with AirMedCare. He stated that the Town could purchase membership for all the Town Employees and Town Council members at an annual cost of $75.00 per employee with ai total cost of$3,900.00 which covers everyone living in the household regardless of age or relationship. He stated that their nearest location was at Marion, with other various locations. Mayor Dodi advised that the Town Councill would discuss AirMedCare for  the employees in order to come to an answer regarding this service.    IX. New Business  Gay Street Water Line Replacement  Mr. Lambert advised that the current water line on Gay Street is in need to be replaced. The current line has had several leaks within the last few months. Mr. Shortt presented a cost estimate to replace the water line on Gay Street in the amount of $22,243.78. Mr. Shortt advised that this project would not require an Engineer Firm but would require al back tee test as well as a Upon motion made by Mr. Lambert, seconded by Mr. Gilmer, the Town Council unanimously voted to approve to replace the water line on Gay Street with the purchase oft the quoted materials as listed. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard,  pressure test. The Town Council discussed this project.  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  X.  Town Managers Report  Mr. Shortt presented a brief update regarding the ongoing Town projects. He stated that they are installing new garage doors with the floors being the next item at the Fire Department. He advised that Luna Layers have recommended a urethane topcoat at the cost of $2,091.00. due to the fact that glass doors are replacing the current doors which may cause the paint to fade. Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve the additional cost increase in the amount of $2,091.00 to Luna Layers to add a urethane topcoat to the Lebanon Fire Department floors. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. Mr. Shortt advised that the Town Employees will return to the Russell Theater Pavilion to work this week. He stated that the sidewalk is almost completed at the Court House plus the pickleball courts have been marked off. Mr. Shortt advised that the Town was awarded the VDOT Grant in the amount of $2,500,000.00. He stated that he spoke with John Dew concerning the force accounts, force accounts cannot be administered by VDOT representative therefore Mr. Shortt is planning to attend a VDOT conference in September to start training to be able tol locally  administer VDOT projects.  Mr. Shortt presented a CProp Grant Resolution for the Russell Theater Pavilion in the amount of Upon motion made by Ms. Jackson, seconded by Mr. Gilmer, the Town Council unanimously voted to approve the CProp Resolution for the $50,000.00 Grant funds for the Russell Theater Pavilion. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Mr. Shortt advised that the Lebanon Fire Department has received a quote from Appalachian Natural Gas Company to install a gas line to the fire department in the amount of $5,000,00. Upon motion made by Mr. Lambert, seconded by Mr. Leonard, the Town Council unanimously voted to approve the Appalachian Natural Gas Company quote in the amount of $5,000.00 to install a gas line to the Lebanon Fire Department building. The vote was as follows: Ms.  $50,000.00.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.    Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Mr. Shortt advised that Billy Hughes received some quote from Pioneer Chevrolet, Modern Chevrolet but Morgan McClure has not responded to his request for a quote. He stated that the quotes are in the Town Council's information section oft their agenda packets. The quotes are for a Silverado 1500 to replace Chris Dye's truck, the other quote is for a Silverado 2500 Crew Cab for the Street Department. Mr. Shortt presented quotes for a 2014 Freightliner for $44,900.00, a 2011 Freightliner for $80,000.00 or with trade in on the 2011 Freightliner the quoted amount is $72,500.00. The Town Council agreed for Ms. Fields to reach out to Morgan McClure for a bid on the Silverado 1500 and Silverado 2500. Mr. Lambert requested Mr. Shortt check on renting a Brush Truck due to the fact that the Town's Brush Truck will be in the repair shop for a week or Mr. Shortt advised that due to the water in Big Cedar Creek being low he may cut the hours for Mr. Lambert advised that Lebanon Little League will host the Virginia Little League Tournament for the 9, 10, 11-year-old boys. He stated that a parade for the teams will begin at the Lebanon Middle School on Thursday at 6:00 P.M. to end at the Little League Field with a ceremony. He stated that Israel O'Quinn will throw the first pitch with Noah Spencer singing the National  Fields, Aye.  two weeks.  the splash pad to save on water.  Anthem plus food trucks will be available.  XI.  Chiefof Police Report  Chief Deskins presented the monthly Police Report. He advised that last year they received a grant for two new vehicles that were ordered last November but should be in by the end ofthis  month.  XII.  Town Attorney Report  Mr. Tiller advised that he had nothing to report at this time.  XIII. Enter closed session: 7:08 P.M.  A Upon motion made by Mr. Leonard, seconded by Mr. Lambert, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)C7): for the purpose of personnel police officer positions and legal. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms.  Fields, Aye.  B. Upon motion made by Ms. Jackson, seconded by Mr. Kegley, the Town Council unanimously voted to return to regular session. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields,  Aye.  C.A.I Diane Nunley, Clerk of Council, presented the Roll Call Vote:  Virginia Code, 1950, Section 2.2-3712(D)    Do you certify that to the best ofy your knowledge, (1) the Town Council in its' closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified ini the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member oft the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall sO state prior to the vote, indicating the substance of the departure that, in their judgment, has The roll call vote was as follows: Mayor Dodi, Aye; Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye; Mr. Tiller, Aye;  taken place.  Mr. Shortt, Aye; ChiefDeskins, Aye.  XIV. Adjourn closed session: 8:01 P.M.  XV. Upon motion made by Ms. Fields, seconded by Mr. Kegley, the Town Council unanimously  voted to hire Angel StClair for the Community Police Officer position at an hourly rate of pay of $25.28. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Upon motion made by Ms. Fields, seconded by Mr. Gilmer, the Town Council unanimously voted tol hire Brandon Brown for the Community Police Officer position at an hourly rate of pay of $24.56. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard, Aye; Mr. Mr. Gilmer stated that the Town Council discussed reimbursing the Fire Department members for the FDIC Convention Training for their hotel expense of $528.70 which the total amount was Upon motion made by Mr. Gilmer, seconded by Mr. Lambert, the Town Council unanimously voted to approve the reimbursement to Brad Cook in the amount $528.70 for the hotel expense that the Fire Department member incurred to attend the FDIC Convention Training coming from the Fire Department Budget. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye.  paid by Brad Cook.  Leonard, Aye; Mr. Lambert, Aye; Mr. Kegley,Aye; Ms. Fields, Aye.  XVI.  Adjourn: 8:06 P.M.  Upon motion made by Mr. Lambert, seconded by Mr. Kegley, the Town Council unanimously voted to adjourn. The vote was as follows: Ms. Jackson, Aye; Mr. Gilmer, Aye; Mr. Leonard,  Aye; Mr. Lambert, Aye; Mr. Kegley, Aye; Ms. Fields, Aye. X bhyBni Q.Ghiwo  Nelson "Tony" Dodi, Mayor  A.] Diane Nunley, Clerk of  2h  lury  Minutes recorded by: A. Diane Nunley, Clerk ofCouncil Minutes prepared by: A. Diane Nunley, Clerk of Council