AGENDA    OF MOPEL  CITY OF HOPEWELL Hopewell, Virginia 23860 AGENDA (804) 541-2408 www.hopewelvagov infohopewellvagoy yeletx@hopewclvagow REGULAR MEETING  CITY COUNCIL John B.Partin,Jr., Mayor, Ward #3 Jasmine E.Gore, Vicel Mayor, Wardf #4 Rita. Joyner, Councilor, Wardt #1 Michael B. Harris, Councilor, Ward? #2 Janice B.D Denton, Councilor, Ward#5 Brenda S.Pelham, Councilor, Ward#6 Dominic R.I Holloway, Sr.,Councilor, Ward#7 Dr. Concetta Manker, City Manager Beverly Burton, InterimCityAttorney, Brittani Williams, City Clerk. Bryan Hurdle, Interim Deputy City Clerk Closed Meeting- 6:00P PM Work Session-7:00pm Regular.Meeting- 7:30pm  EALYH OF  August 27, 2024 6:00 p.m.  Call to order, roll call, and welcome to visitors  CLOSED MEETING  SUGGESTED MOTION: Move to go into closed meeting pursuant to Va. Code Section $2.2-3711 (A) (I)to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointee and employees of City Council, and to the extent such  discussion will be aided thereby  RollCall  RECONVENEOPEOPENMEETING  CERTIFICATION PURSUANT TO VIRGINIA CODES2.2-3712D; Were only public business matters (I) lawfully exempted from Pelnmetingreguirements and (2)identifiedi in  the closed-meeting motion discussed in closed meeting?  WORK SESSION  WS-1- Zoning Ordinance Amendment Request for Group homes allowable use in) B1 district-  Chris Ward, Director of Development  WS-2-1 Legislative Agenda Discussion - Dr. Manker, City Manager 7:30p.m. Call to order, roll call, and welcome to visitors  REGULAR MEETING    Prayer by Pastor Hart, followed by the Pledge of Allegiance to1 the Flag oft the United States of SUGGESTED MOTION: To amend/adopt Regular Meeting Agenda Roll Call  America led by Councilor Denton.  CONSENT AGENDA  All matters listed under the Consent Agenda are considered routine by Council and will bec approved or received by one motion in the form listed. Items may be removed. from the Consent Agendaf for discussion under the regular agenda at the request ofany Councilor.  C-1 Minutes: July 16, July 23,July 24, Aug 6 C-2 Pending List: December 14, 2023 C-3 Information for Council Review:) Police Report C-4 Personnel Change Report & Financial Report: HR Report C-5 Public Hearing Announcements: C-6 Routine Approval ofWork Sessions: C-7 Ordinances on Second & Final Reading: C-8 Routine Grant Approval:  SUGGESTED MOTION: Toamend/adopt consent agenda  INFORMATIONIPRESENTATIONS  1. Hopewell Rivers & Roads Festival - Ginger Holland, Public Information Officer and Heather Lyne, Hopewell  Downtown Partnership Executive Director 2. Robinson Farmer Cox Presentation - David Foley 3. The Bobb Group Heather Ness  COMMUNICATIONS FROMC CITIZENS  CITY CLERK: A Commumicationfrom: Citizensperiod, limited in total time to 30 minutes, is part of the Order of Business at each regular Council meeting. All persons addressing Council. shall approach the microphone, give name and, ifthey, reside in Hopewell, their ward mumber, and limit comments to three minutes. No one is permitted to speak on any item. scheduled for consideration on regular agenda of the meeting. All remarks shall be addressed lo the Council as a body, any questions must be asked through the presiding oficer. Any person who makes personal, impertinent, abusive, or slanderous statements, 07 incites disorderly conduct in Council Chambers, may be barred by the mayorfromj further audience before Council and removed, subject to appeal  toai majority of Council (See Rules 405 and 406)  PUBLIC HEARING    CITY CLERK: All persons addressing C'oumcil shall step lo the microphone, give name and If theyreside in Hopewell, their ward mumber, and limil comments 10 three minutes. No one muy address council more than once per meeting, unless granted permission by the presidngoficer. Speakers address council as a body, not individual councilors. Questions are asked ofcouncilors and siafft through the presiding oficer. Any person who makes personal, impertinent, abusive, or slanderous statemenis, or incites disorderly conduct in the council chamber may be reprimanded by the presiding officer, and removed, from the meeting upon a majority vote ofcaumcilorspresem, excluding any councilor who is the. subjeci oft the motion. (See Rules 405 and 406)  PH-1 - Cigarette Tax Ordinance - Dr. Manker, City Manager  PH-2- Conditional Use Permit to use 3421Oaklawn Blvd forSingle Family Dwelling - Chris PH-3- Conditional Use Permit to construct. single family dwelling for non-conforming lot =  Ward, Director of Development Chris Ward, Director of Development  REGULAR BUSINESS  R-1 - Request to authorize city manager to execute CLG Contract Chris Ward, Director of R-2 - Allocation of funds for Winston Churchill Road Repairs - Michael Campbell, Water Renewal R-3-School Division Rollover or Purchase Order from FY24 to Fy25- Dr. Manker, City Manager R-5 . Consolidate Aquatic part time positions into full time positions - Tabitha Martinez, Parks and R-6- Adoption of the City of Hopewell Finance Policies - Stacey Jordan, Finance Director R-7- CSA Budgct Adjustment for other purchase services Stacey Jordan, Finance Director  Development Director  R-4- - Commonwealth Attorney Position Requests Richard Newman  Recreation Director  Reports of City Manager: Reports of City Attorney: Reports of City Clerk: Councilors Pending Request:  Presentations from Boards and Commission Other Council Communications BOARD/COMMISSION VACANCIES    Board of Building Code and Fire Prevention Code Appeals - 4 Vacancies  Keep Hopewell Beautiful -1 Vacancy Recreation and Parks-3 3 Vacancies Library Board - 1 Vacancy Department of Social Services -71 Vacancies District 19-2 Vacancies Dock Commission - 2 Vacancies Board of Zoning Appeals - 2 Vacancies Economic Development Authority - 1 Vacancy Bright Point Community College Local Board - 3 Vacancies  Adiournment    CLOSED MEETING    RECONVENE OPEN MEETING    WORK SESSION    WS-1    OF HOPEW  REQUEST1 TO AMEND ARTICLE IX-A-D DOWNTOWN CENTRAL BUSINESS DISTRICT (B-1) )TOADD 'GROUP HOME AND ASSISTED LIVING FACILITY' AS AN ALLOWABLE By-RIGHT USE  EALTH Of  CITY COUNCIL  STAFF REPORT  Staff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell. The applicant, Kevin Randesi of 300 Real Estate Holdings, LLCI requests a Zoning Ordinance Amendment to add 'Group Home and Assisted Living Facility" to Article IX-A, Section. A-Use Regulations as an allowable by-right use int the district. Staff and Planning Commission  I.  EXECUTIVE SUMMARY  recommend denial oft this request. TENTATIVE SCHEDULE OF MEETINGS Planning Commission Jully 11, 2024  II.  BODY City Council City Council  DATE  TYPE Public Hearing  RESULT Pending No Action  August 27, 2024 Work Session  TBD  1st Reading / PH Pending  IlI. ORDINANCE IDENTIFICATION  Applicable Zoning Ordinance Amended Section Approval Method Can Conditions be Set?  Article IX-AI Downtown Central Business  District (B-1) A. Use Regulations City Council Ordinance No  Case #2024-0679  Zoning Ordinance Amendment - Article IX-A  pg.1    IV. PUBLIC NOTIFICATION  PUBLIC HEARING City Council  NOTIFICATION TYPE Letter to Adj. Properties Progress-Index. Ad Letter to Adj. Properties  DATE 6/28/2024 6/28/2024 TBD TBD  DATE 7/5/2024 TBD TBD  Planning Commission Progress-Index, Ad  V.  ROLE OF PLANNING COMMISSION AND CITY COUNCIL Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members  The Code of Virginia prescribes public notice and hearing requirements for all zoning actions. For a new zoning ordinance or any amendment thereto, the planning commission and the governing body must each hold public hearings before acting on any proposal. Each public hearing must be preceded by notice published in newspapers as well as mailed to all adjacent property owners and, int the case ofat text  change, to all property owners who would be directly affected.  VI. APPLICABLE CODE SECTIONS  1. Article IX-A, Downtown Central Business District, Section A-Use Regulations  2. Article XXL,Amendments VII. EXISTING ORDINANCE  Under Section A of Article IX-A oft the Hopewell Zoning Ordinance, 'Group Home and Assisted Living Facility' are not listed as an allowable, by right use in the Downtown Central Business District andi is, therefore, not permitted. Adding an allowable use to a district results in that  use being allowed everywhere within the district.  VIII. APPLICANT POSITION  The applicant did not reference the Hopewell Comprehensive Plan or any other official city plan to: support the argument of adding group homes to the B-1 District. The applicant did include a supplemental letter that argues excessive regulations, unwillingness of local officials to work with property owners on stringent rules/regulations, and excessive taxes as reasons for supporting the addition on group homes to the B-1 District. Please refer to the supplemental letter fora  complete explanation of the applicant's position.  Case #2024-0679  Zoning Ordinance Amendment Article IX-A  pg.2    IX. STAFF ANALYSIS  Group homes and assisted living facilities are important housing options in the Hopewell housing community and provide a much-needed resource for citizens with mental illness, intellectual disability, or developmental disability. The Code of Virginia Zoning ordinances for all purposes shall consider a residential facility in which no more than eight individuals with mental illness, intellectual disability, or developmental disabilities reside, with one or more resident or nonresident staff persons, as residential occupancy by a single-family. For purposes of this subsection, mental illness and development disability shall not include current illegal use of or addiction to a controlled substance defined in $54.1-3401. No conditions morer restrictive than thosei imposed on residences occupied by persons related by blood, marriage, or adoption shall bei imposed on such facility. Inc other words, group homes and assisted living facilities of no more than eight persons must be permitted in those districts where Single-Family Dwelling' is permitted. The requirement of additional approval such as a Conditional Use Permit is not permitted under state law. In Hopewell, the single-family dwelling usei is permitted ine every residential district (R-1, R-1A, R-2, R-3, R-4, RO-1, RO-4), thereby allowing the group home and assisted living facility use by right in those districts. As illustrated in the table below, group homes and assisted living facilities under the state definition  (515.2-2291) states the following:  are permitted by right in over half the area of the city.  LAND USE IN HOPEWELL ACREAGE 2,728.91 1,595.27 880.74 5,204.92  DISTRICT Residential Commercla/ndustrial Public/Institutional  PERCENTAGE 52.43% 30.65% 16.92% 100.00%  TOTAL  State Code does not mandate the allowance of group homes and assisted living facilities in districts other than residential. The City of Hopewell's zoning ordinance is in compliance with state code and federal fair housing guidance with regard to group The Downtown Central Business District (B-1) is a commercial zoning district that allows for high-density housing, not single-family dwelling use. The district is zoned in a manner that promotes a compatible mix of retail, commercial, office, service and high-density residential living. In this context, a group home or assisted living facility iss synonymous with a single-family dwelling which is a use that does not align with the density of the B-1 district. The Director of Economic Development and Tourism does  homes/assisted living facilities.  Case #2024-0679  Zoning Ordinance Amendment - Article IX-A  pg.3    not support this zoning amendment request because he believes that the group home/assisted living facility is better suited closer to Tri-Cities hospital.  X.  RELATIONSHIP TO THE HOPEWELL DOWNTOWN VISION & COMPREHENSIVE PLAN During the development of the Downtown Hopewell Vision plan in 2001-2002, it was noted at that time that residential density ini the B-1 was less than envisioned ini the plan and efforts should be made to increase density. Adding group homes and assisted living facilities (i.e. single-family dwellings) as an allowable use to the B-1 The applicant has requested the zoning amendment in relation to property he owns at 206 N.: 2nd Avenue. The Hopewell Downtown Vision plan addresses this particular  District is in conflict with this plan.  area of the downtown ini the following manner:  Case #2024-0679  Zoning Ordinance Amendment - Article IX-A  pg.4    "Area 2 (Office and Institutional District) - Office and institutional development should remain the dominant land use within the area... This isn not seen as an area with a residential component and a clear demarcation line between residential areas to the west needs to be established either on the alley between 2nd and 3rd or along 3rd!  (Downtown Hopewell Vision, pg. 23)  DOWNTOWN MASTER PLAN HOPEWELL, VIRGINIA  MAINE DISTRICTS AMANSA STITVONAL  GREEN STAR indicates 2061 n. 2nd Avenue; MAP from Hopewell Downtown Vision (2003) The Hopewell Comprehensive Plan identifies the downtown area (B-1 District) as Priority Planning Area I. This section of the plan reiterates many of the: strategies and goals of the Hopewell Downtown Vision plan while recommending the undertaking  Case #2024-0679  Zoning Ordinance Amendment - Article IX-A  pg.5    ofasmall area plan that incorporates (1) substantiallyi increased density for both  residential and commercial development. (pg. 129)  XI. STAFF RECOMMENDATION  Staff recommends denial of the request to add 'Group Home and Assisted Living Facility" to the B-1 Downtown Central Business District for the following reasons: 1. The Hopewell Downtown Vision and the Comprehensive Plan do not support reducing density to single-family dwelling, group home, or assisted living facility 2. Group homes and assisted living facilities are already permitted by right in all residential zoning districts in the city comprising over half the land area. 3. Group homes are meant to facilitate the integration of persons with disabilities into the larger society and that is achieved throughap predominately residential 4. Group homes are synonymous with single-family dwellings and single-family dwellings are not in alignment with the density requirements oft the B-1 district.  use.  setting.  XII. PLANNING COMMISSION RECOMMENDATION  The Hopewell Planning Commission voted 5-0 at the. July 11, 2024 public hearing to recommend denial of the request to amend Article IX-A, Section A of the Hopewell Zoning Ordinance to add 'Group Home and Assisted Living Facility" as an allowable by  right use.  Case #2024-0679  Zoning Ordinance Amendment - Article IX-A  pg. 6    nspe VH 1088 Amount: 00940619  88488794399 11:28AM  ONING, ayment, ORDINANCE Amouptr AMENDMENT - REVIEY  388:88  Application Permit #:  HOPEL  The City of  Hopewell, Virginia  300 N. Main Street. Department of Development (804) 541-2220. - Fax: (804) 541-2318 ZONING ORDINANCE AMENDMENT/USES NOT  EALTH  PROVIDED FOR APPLICATION  Application fee: $300  Thel Hopewell Planning Commission mects the !* Thursdayof cachi month. Thc deadline for submittal ofal Hopewell Zoning Ordinance Amendment application is showni int the attached Planning Commission calendar. This amendment application, the fce, any supporting documentation and any otheri information deemed pertinent or necessary! byt the Zoning Administrator for the Planning Commission to1 maket their decision are required tol be submittedj jointly. Ifany oft thesci items arc not included, iti is considered ani incompletc  application and willi not bc accepted.  Pareel # 0110330  I(we) the undersigned do hereby respectfully petition and make application to the Hopewell City Council to amend the City ofl Hopewell Zoning Ordinance text as hereinafter requested, and in  support oft this application, the following facts arc shown.  APPLICANT: ADDRESS:  Kevis PAkENy - 3v0 PCAN ESINTE HovAINbs, uC  20 N 2M AVENVE HOQEwEw VA 238W0  PHONE #: So4. ( 663.4642  FAX#: E0y.427.8102  EMAIL: BOYREALESTNE @ GMAL.COM  1)I(WE) WISH TOI PROPOSE THATTHE FOLLOWING SECTION(S) OFTHE  HOPEWELLZONING ORDINANCE BE. AMENDED.  BI - Nwow VSE OF 620vp HOMES AMA ASSISTE) LIVING  FACALITY B1 RIOMT.    2) I(WE) WISH TOI PROPOSE THATTHE TEXT BBI REVISED TO. ACCOMPLISH THE FOLLOWING PURPOSES (S). AND/OR TO READ. AS FOLLOWS: (ATTACH  ADDITIONAL SHEETS IFI NECESSARY)  SEE ATAHE  3) PLEASE DEMONSTRATE HOW THE. AMENDMENT WILL BE: IN HARMONY WITH THE PURPOSE OF THE SPECIFIC DISTRICT IT WHICH IT WILL BE. ADDED.  SCE ATALIS  4) PLEASE GIVE' THE REASON FOR FILING THE PROPOSED ZONING ORDINANCE  AMENDMENT. SEE AT ACHE)  AS OWNER OF PROPERTY. IN THE CITY OF HOPEWELL OR THE. AUTHORIZED AGENT THERFOR, IHEREBY CERTIFY THATTHIS. APPLICATION. AND. ALL. ACCOMPANYING DOCUMFATS, ARE COMPLETE. AND. ACCCURATE TO: THE. BEST OFMY KNOWLEDGE.  NN  Wl3/2024 DATE  APPLICANT(S) SIGNATURE APPLICANT(S) PRINTED NAME  Lrvs PANKESI - SovE MANNING MEMBELL Or 300 RAL ESATE Hovns,L  OFFICIALUSEONLY DATER RECEIVED: Lo-3-24 ACTIONTAKEN: APPROVED  DATE OF FINAL. AÇTION:  DENIED  APPROVED WITH THEFOLLOWINGCONDITIONS:    300 Real Estate Holdings, LLC  11 Rodman Road Richmond, VA23224  To: Planning Commission City of Hopewell 300 NMain Street Hopewell, VA: 23860 June 31d, 2024  Date:  RE: Zoning Amendment Request-E B-1 Zoning 1206N2 2nd Avenue Hopewell, VA: 23860  Dear Planning Commission:  Attached- - please find requested Zoning Ordinance amendment for the B-1 Zoning District int the City of Hopewell. The B-1 Zoning Ordinance has been al large hindrance tol local businesses int the area. With excessive amounts of regulations ont the exterior of all exteriors of buildings in the area, unwillingness of local government officials to work with local property owners regarding any of the stringent rules/regulations, and the excessive taxes charged tol local businesses, many! businesses have found that operating their business outside of the City of Hopewelli is a With regards to excessive regulations regarding the exterior of buildings in the B-1 zoning district, it's visibly evident that many business owners, instead of making cosmetically appealing repairs that would add value to the downtown business district properties- - continue to keep their properties in the same condition from many generations ago. This is evidenced byt the Commonweatth of Virginia awarding a $500,000 grant for a property owned on: 307 El Broadway Street ink Hopewell as noted int thet following article: ($500K to go to mixed-use  much morei feasible option.  development in Hopewell YWRICABCI 8News)  Inr regard to the unwillingness of local government officials to work with local property owners regarding any of the stringent ulesregulatons-Ihave felt this personally. When attempting to replace an outdated 1980's free- standing sign with another personally constructedi free-standing sign, Iwas harassed by local government officials and served with a letter that the sign had to bet taken town. Today, a pole from the old sign stands-s simply because of absurd regulations regarding signage in this district. Inaddition, lalso attempted toj purchase 301 N 2nd Avenue earlier this year- - but ended up havingt to back out of the contract during inspection period due to the excessive number of regulations and unwillingness of local officials to work with us. Today-t the buildingi is vacant and is yet  another blighted propertyi in Hopewell.  Elaborating ont thei items noted above, in regard to excessive taxation:  Take for example the business licensing tax for businesses int the City of Hopewell. The current rate of $.58 per $100 of assessed valuei is 290% higher than neighboring Chesterfield County- which charges its    Group housing would bei in line with at feasible business for thel building located at 206 N2 2nd Avenue. This buildingi is at former house that was built in 1916 and hasi many characteristics of a single-family! home. Itis The property at 206 N: 2nd Avenue has been extensively renovated in 2023 with ar new ADAI bathroom, kitchen, bathroom, etc. and would bei fantastici forg group housing and/or assisted living. It would allow those who need group housing and/or assisted living safe, clean, decent, and affordable housing- whichi is Close proximityt to John Hopkins Memorial Hospital (- which would assist with any medical issues that arise  also ADA compliant.  lacking in the area.  from glouphousingessisted living facilities.  lwould be happy to discuss further ify you wish. My direct # is 804-683-4042 and email is  Arcalestateegmaltcom. Thankyouf fory your consideration, n  Kevin Randesi Owner Enclosure  300 Real Estate Holdings, LLC    A.- Use regulations.  Structures to be erected and land to be used shall be only for the following uses:  1. Accounting: services. 3. Antiques.  2. Advertising and public relations agencies.  4. Apartments on the first floor of mixed-use buildings with a conditional use permit. 5. Apartments on second and: subsequent floors of commercial and office buildings/uses provided that each unit contain a minimum of nine hundred (900) gross square feet. 6. Apartments on: second and subsequent floors of commercial and office buildings/uses containing average square footage below nine hundred (900) gross square feet, with a  conditional use permit. 7. Appliance stores.  8. Architectural and engineering services. 9. Art galleries, framing and supplies. 11. Barber and beauty shops. 12. Bed and breakfast establishments. 13. Bookstores, except adult bookstores. 14. Camera and photo supply stores. 15. Casual and formal apparel stores. 16. Child care services. 17. Churches. 18. Coffee shops.  10. Bakeries.  19. Commercial banks and financial institutions, not to include check cashinge establishments.  20. Computer sales and service. 21. Convenience store. 22. Craftbeer/tap room. 23. Credit unions. 24. Dance studios. 25. Delicatessen. 26. Dry cleaners. 27. Florist.    28. Gift, stationary, and card shops. 29. Grocery: store,  30. Home decorating center and interior design services.  31. Home health care services.  32. Hotels.  33. Individual and family consulting services.  34. Insurance agencies. 35. Jewelry stores. 36. Law offices.  37. Marinas, public or private. 38. Medical and dental offices. 39. Microbrewery, with conditional use permit. 40. Microbrewelyresaurant 41. Micro-cidery, with conditional use permit. 42. Micro-distillery, with conditional use permit. 43. Micro-winery, with conditional use permit. 44. Motion pictures theaters, excluding drive-in theaters. 45. Multifamily dwellings, with conditional use permit. 46. Municipal and government agencies and offices. 47. Municipal and private utilities.  48. Museums. 49. Music stores.  50. Offices, including business, professional and administrative. 51. Off-street parking isi not required in this district. 52. Parking decks and garages, public. 53. Performing arts center. 54. Pet shops. 55. Pharmacy.  56. Philanthropic and charitable institutions.  57. Photographic studios. 58. Post office. 59. Print shops.    60. Public libraries. 62. Reserved. 63. Real estate agencies. 64. Recreation and fitness centers.  61. Public open spaces and uses owned and operated by a governmental agency.  65. Research, development and laboratory facilities related to medical, biotechnology, life  sciences and other product applications.  66. Reserved. 67. Restaurants, consumer. 69. Securitybrokers and dealers. 70. Sportinggoods. 71. Tailor shops. 72. Tanning salons. 73. Tax preparation services. 74. Title abstract and insurance offices. 76. Toys, games, and crafts. 77. Upholstery: shops.  68. Schools, public or private with a conditional use permit.  75. Townhouses, with conditional use permit, with conditional use permit.  78. Video rental stores, not to include adult video establishments.  (Amend. of2023)    Haley's! Honey Meadery  00  *  w 0 Dear friends and loyal customers, we are facing some tough challenges here at Haley's Honey Mcadery. Our bills are outweighing our sales, andi it's putting a strain on our business. Despite our passion and hard work, wc find Mike and' Tonya, the owners, still work full-time, jobs while dedicating long hours to thc mcadcry. With the current cconomy, we're dealing with higher bills, increased payroll, and rising costs across the board. It's becoming What started as a humble hobby has grown beyond our capacity. We need your help now more than ever. We're You can make a difference by simply visiting us at one of the festivals we attend, such as the Renaissance Faire, Fort Clifton, Williamsburg Farmers Market, or our Hopewell and Fredericksburg locations. Your presence and Alternatively, you can support us by sharing our website, www.haleyshoncymcadery.com, or spreading the word on social media. Every little bit helps ini raising awareness about our beloved mead and honey. Together, we can overcome these challenges and cnsure that Haley's Honey Meadery continues to thrive. We appreciate your unwavering support and thank you for being a part of ourj journey. . 3  ourselves struggling mentally and financially.  increasingly difficult to sustain our business alone.  very close to giving up, but we belicve in the power of community and support.  purchases go al long way in keeping our dream alive.  Love, Tonya and Mike Haley  HaleysHoneyMcadey SupporL.ocalBusines SmallBusinessLove    y's Honey  Haley  SOME  00942    UniledSiates" Census QuickFacts  Chesterfield County, Virginia; Hopewell city, Virginia  QuickFacls provides statistics fora alls states andc counties. Alsof forc citiesa andte townsy withap pepualenalso0ermene  AIITopics Populatione nw.wIDAVAN, PEOPLE Population Population estimates, July1 1,2023,(V2023) Populatione estimalest base, Aprill 1,2020, (V2023) Population, Census, April1 1,2020 Population, Census,A Aprill 1,2010 Age and Sex Persons under years, percent Persons under 18y years,p percent Persons 65yearsa ando over, percent Female persons, percent Race and! Hispanlo Origin Whitea alone, percent Black orA AfricanA Americana alone,p percent (a) Americanl Indiana and/ Alaskal Native alone, percent (a) Aslana alone, percent (a) Nativel Hawaliana and Other Pacificl Islander alone, percent (a) Two or More Races, percent Hispanic orlatino, percent (b) White alone, not Hispanic orlatino, percent Population Characteristics Veterans, 2018-2022 Foreignb borng persons, percent, 2018-2022 Housing Housingu Units, July 1,2023,(V2023) Owner-occupledh housingunitr rate, 2018-2022 Medianv value of owneroswypadhouigunis; 2018-2022 Medians selectedmonthlys owner costs witha amortgage,2 2018-2022 Medians selectedr monthly owner costs- withouta amortgage, 2018-2022 Mediang grossrent, 2018-2022 BuildingP Permits, 2023 Familles &LIvingA Arrangements Households, 2018-2022 Persons perh household, 2018-2022 Livingins sameh housel 1year ago, percento of personsa age1 year+, 2018-2022 Language othert thanE Englishs spoken athome, percent ofpersons age5 Syearst, 2018-2022 Computer andl Internet Use Householdsy witha acomputer, percent, 2018-2022 Householdsy witha abroadbandinlemnet: subscription, percent, 2018-2022 Education Highs schoolg graduated orl higher, percent ofpersons age2 25yearst, 2018-2022 Bachelor'so degree orh higher, percent ofp persons age2 25y yearst, 2018-2 -2022 Health Withac disability, undera age6 65years.p percent, 2018-2022 Personsy without! healthi insurance, undera age 65years. percent  Chesterfield Counly, Virginla  Hopewellcity, Virginla  03 383,876 03 383,876 03 364,061 54% 364,548 316,236 65.7% 023.3% 61 16.3% 0 51.6% 66.7% 025.6% 60.6% 63.9% 00.1% 03.1% 01 10.7% & 58.1% 25,892 8.9% 148,930 77.4% $306,500 $1,807 $563 $1,460 3,194 134,144 2.70 87.7% 13.1% 96.7% 92.7% 92.6% 42.3% 9.4% 07.6%  022,752 022,752 23,031 6-1.2% 23,033 22,591 07.2% 62 25.6% &1 14.7% & 53.0% & 46,0% & 43.3% 60.0% 1.0% 60.0% 07.4% 68.9% & 42.5% 1,811 3.3% 53.65 $151,600 $1,163 $435 $1,033 x 9,348 2.44 82.6% 5.6% 92.1% 85.8% 86.9% 11.1% 11.7% 07.7%  Population, percent change- April 1,2 2020 (estimatesb base)toJ Juy1,2023,(V2023)    Econony  Incivilianlabor force,t total, percento of populationa age1 16) years+,2 2018-2022 Incivilianlaborf force, female.p percent ofpopulation age1 16years4,20182022 Totala accommodation: andf foods servicess sales, 2017($1,000) (e) Totalh health carea ands sociala assistance receipts/tevenue, 2017($1,000) (e) Totalt transportation: andy warehousing receipts/tevenue, 2017($1,000) (e) Totalr retail sales, 2017 ($1,000) (e) Totalr retalls sales perc capita, 2017 (€) Transportation Meantravell limet towork (minutes). workers age1 16years4,20182022 Income &F Poverly Medianhousehold: income (n2 20220 dollars),2 2018-2022 Percapitai incomei inpast 12 months (in2 2022d dollars), 2018-2022 Personsinpoverty,: percent BUSINESSES Buslnesses Totale employer establishments, 2021 Total employment, 2021 Totala annualpayroll,: 2021 ($1,000) Totale employment, percent change, 2020-2021 Totaln nonemployer establishments, 2021 Alle employerf firms, Referencey year2 2017 Menownede employerf firms, Referencey year 2017 Womeno ownede employerf fims, Referencey year2 2017 Minorityo ownede employerf firms, Referencey year2 2017 Nonminorilyowned employerf firms, Referencey year2 2017 Veteranownedemployert firms, Referenceyear? 2017 Nonveteranowned employerf firms, Relerencey year2 2017 GEOGRAPHY Geography Populationg pers squarer mile,2 2020 Populationg pers squaren mile, 2010 Landa areai ins squaren miles, 2020 Landa areair ins squarer miles, 2010 FIPSCode  67.3% 62.5% 682,852 1,751,886 757,516 6,746,095 $19,639 26.4 $95,757 $45,041 0695 7,838 118,586 5,929,000 -1.9% 30,282 6,200 3,646 1,226 906 4,539 537 4,858 860.8 747.1 423.51 423.30 51041  59.3% 55.6% 37,455 146,654 2,167 162,670 $7,219 25.2 $50.661 $25,664 62134  x 284 136 34 176 180 2,224.6 2,197.9 10.35 10.28 5138424    City of Hapewell, VA Dept. of Code Enformement 300 N. Main Street Hopewall, VA 23860 804-541-2220 Walcome  06/03/2024 11:26AM Kimberly 025637-0001 000224974 Payment Effect ive Date 06/03/2024 PERMITS / INSPECTIONS ZONING ORDINANCE AMENDMENT - REVIEW 2024 Iten: 20240679/20A Payment Id: 355847  $300.00 $300.0b' $300.00 $300.00 $300.00 $0.00  Subtotal Total CHECK Check Number1066 Change dus  Thank you for your payment. CUSTOMER COPY    WS-2    2024 CITY OF HOPEWELL STATE LEGISLATIVE AGENDA VIRGINIA GENERAL ASSEMBLY  OF HOPEW NLy  Cityof  HOPEWELL  VIRGINIA  GEMPER PAEATU "EALTH OF  HERBERT H. BRAGG  BRAGG LEGISLATIVE CONSULTANT, ADVISOR. AND RELATED SERVICES  INDEPENDENT CONTRACTOR  1Page    2024 CITY OF HOPEWELL STATE LEGISLATIVE AGENDA  STATE ELECTED OFFICIALS SENATE OF VIRGINIA 2023 Senator Joseph D. Morrissey Democrat, District 16 PHONE: (804)698-7516  EMAIL: district16@senatenate.virginia.gov LEGISLATIVE, ADES.AmMarelwson:  And Penny Eakes  VIRGINIA HOUSE OF DELEGATES 2023 Delegate Carrie E. Coyner Republican, House 62nd District MALDeICCoymer@nouse.vignagoy PHONE: (804)698-1062 LEGISLATIVE AIDE: Meg Graham  2IPage    2024 CITY OF HOPEWELL STATE LEGISLATIVE AGENDA  CITY OF HOPEWELL CITY COUNCIL MEMBERS JOHNNY PARTIN, MAYOR, WARD 3  JASMINE GORE, VICE MAYOR, WARD 4 (LEGISLATIVE COMMITTEE)  READASPLMALCOUNCIOR WARD6 JANICE DENTON, COUNCILOR, WARD5 5 MICHAELB.HARRIS,COUNCILOR, WARD2  RITA. JOYNER, COUNCILOR, WARD 1 (LEGISLATIVE COMMITTEE) DOMINIC R. HOLLOWAY, SR., COUNCILOR WARD7 DR. CONCETTA MANKER LEGISLATIVE COMMITTEE)  CITY MANAGER  MEWANCPALBNIDNCCIYALV 300 N.MAIN STREET HOPEWELL, VIRGINIA 23860  PHONE: (804)541-2243 WEBSITE: www.nopewelva.gov FACEBOOK: www. facebook.com/cityofhopewel  3Page    2024 CITY OF HOPEWELL STATE LEGISLATIVE AGENDA  1. Maintain local revenue sources such as BPOL & Machinery & Tools 2. Support funding for education, schoolconstruction and modernization.  taxes.  3. Support Community Violence Reduction Initiatives. 4. Support funding for HB 599 public safetyfunding. 6. Support Historic Rehabilitation and TaxCredits. 7. Support funding for Water Quality Improvement Fund. 8. Supports Stormwater Local Assistance Fund. 9. Support the preservation of local taxing authority and fees. 10.Support funding for Economic Development. 11.Support the Virginia Enterprise Zone (VEZ) program. 12.Support Children's Services Act (CSA). 13.Oppose unfunded state mandates. 14. Fiscal Stress Statement.  5. Public Transit Funding.  4Page    2024 CITY OF HOPEWELL STATE LEGISLATIVE AGENDA  1. Maintain local revenue sources such as Business Professional Occupationall License Tax (BPOL) taxes and Machinery & Tools (M &Ttaxes. These two taxes comprise a major part of the City's General Fund budget and are extremely important as it relates to the City's revenue stream. Recommendation: The City opposes any attempt to eliminate or reduce these taxes unless they are included with an alternate funding method for localities to recover the like amount of funds being generated by these taxes.  2. Support funding for education, school construction and modernization. The City of Hopewell supports full funding for K-12 education, school construction and modernization. It is essential that the state meet its constitutional responsibility to adequately fund K-12 education including full funding of all state mandates from the General Assembly and updates to the Standards of Quality (SOQ) to reflect actual education costs. Recommendation: The City of Hopewell supports full funding for K12 education,  construction and modernization.  3. Support Community Violence Reduction Initiatives. The City of Hopewell strongly supports legislation and budget initiatives that will stem the tide of community violence. Hopewell City Council and administration is committed to building a safer community where all residents, business owners and visitors feel safe. Localities cannot accomplish this task alone and must rely on the significant resources of the Commonwealth. Recommendation: Identify and implement community violence intervention programs, invest in crisis intervention training programs, support local law enforcement, expand services and support for teenagers and young adults, and help formerly incarcerated  individuals successfully reenter their communities.  4. Support funding for HB 599 public safety funding. The City of Hopewell supports full funding for state aid to local Police Departments to assist with fighting crime and criminal activity. Our community's safety is a major priority for city council. Recommendation: The City of Hopewell supports full funding for state aid to local police departments to assist  with public safety and fighting criminal activity.  5. Public Transit Funding. Public transit is a critical component of the America's transportation network, serving Americans in every state throughout the country. Without access to public transportation in the city, hundreds would be left with fewer options and for some the inability to travel at all. The City of Hopewell supports state and federal grant  51Page    funding and or assistance to help offset the high cost of public transit. Recommendation: The City's specific funding request this year and subsequent years are $250,000.00  annually in support of public transit.  6. Support Historic Rehabilitation and Tax Credits. The City of Hopewell supports Historic Rehabilitation Tax Credits. The state and federal historic preservation tax incentive and tax credit program encourages private sector investment in the rehabilitation and re-use of historic buildings. It creates jobs and is one of the nation's most successful and cost- effective programs. It has been instrumental in several historic building in Hopewell. Examples are: The Beacon Theatre, Lucks Barber Shop, and Saucey's BBQ City Point Ice Cream & Burgers just to name a few. Recommendation: The City of Hopewell supports continued funding of historic rehabilitation tax credits. 7. Support funding for Water Quality Improvement Fund. The City of Hopewell supports continued of the Water Quality Improvement Fund to assist municipalities by further reducing nutrient discharges into state waters. Recommendation: The City of Hopewell supports continued funding of the Water Quality Improvement Fund to assist  municipalities by further reducing nutrient discharges into state waters.  8. Support the Stormwater Local Assistance Fund. The Stormwater Local Assistance Fund (SLAF) provides matching grants to local governments for the planning, design, and implantation of stormwater best management practices (BMPs) that address cost efficiency and commitments relating to reducing water quality pollutant loads. Eligible capital projects types can include: new stormwater BMPs, retrofits of stormwater BMPS, stream restoration, low impact developments projects, buffer restoration, pond retrofits, and wetland restoration. The SLAF program can also be used to fund the purchase of permanent, certified non-point source nutrient credits. Recommendation: The City of Hopewell supports continued funding oft the Stormwater Local Assistance Fund, 9. Support the preservation of local taxing authority and fees. Local governments are granted their taxing authority by the General Assembly, either through 1) general laws that apply to all localities; or 2) municipal charters, which are special legislative acts adopted by for each city or town under the Uniformed Charter Powers Act (15.2-1100 et seq.). Currently, local governments have available to them 26 different taxes. Recommendation: The City of Hopewell supports local taxing authority. Authority to impose taxes without limitation, sO long as not prohibited by law per code section 15.2-  100 and 15.2-1104, and in accordance with 15.2-2404 and 15.2-2405.  6Page    10. Support funding for Economic Development. The City of Hopewe!l asks that the General Assembly increase funding for existing economic development/redevelopment incentive funds. Recommendation: these incentives plays a pivotal role in attracting, retaining, and expanding business. Programs that support redevelopment are especially important for the City of Hopewell because the city is land locked and almost 100% fully developed. Grant programs that assist with redevelopment and rehabilitation will continue to be essential as we work to repurpose and redevelop  strategic propertiesi intheCity.  11. Support the Virginia Enterprise Zone (VEZ) program. The Virginia Enterprise Zone Program was established byt the General Assembly in 1982 as a partnership between state and local governments to stimulate job creation, and private investment within designated areas throughout the state. Recommendation: The City of Hopewell supports the Virginia Enterprise Program and urges the General assembly to provide the amount of funding needed to fully honor grant awards and maintain the effectiveness of this important  economic development tool.  12. Support Children's Services Act (CSA).The intent of this law, Code of Virginia, section 2.2-5 5200 is to create a collaborative system of services and funding that is child-centered, family focused and community-based when addressing the strengths and needs of troubled and at-risk youths and their families in the Commonwealth. 1) CSA will Identify and intervene early with young children and their families who are at risk of developing emotional or behavioral problems, or both, due to environmental, physical or psychological stress 2) increase interagency collaboration and family invoivement in service delivery and management 3) encourage a public and private partnership in the delivery of services to troubled and at-risk youths and their families and 4) provide communities flexibility in the use of funds and to authorize communities to make decisions and be accountable for  providing these services.  13. Oppose unfunded state mandates. The City of Hopewell opposes any government unfunded mandates. Public expectations of services provided by local government continue to increase while local revenue streams, which are heavily dependent on property, sales and other taxes, are limited. Recommendation: the City of Hopewell ask that the General Assembly: 1) refrain from creating unfunded mandates 2) not adopt tax relief programs that sacrifice local revenue without a commitment to making communities whole 3) fully meet the state's financial commitment to programs and services it deems  7Page    essential and 4) not create administrative and procedural hurdles that negatively impact  the fair and timely collection of local revenue.  14. Fiscal Stress. According to the State Commission onl Local Government report publishedin July of 2023, the City of Hopewell ranks number 11 out of133 governments. The lower the rankings, the higher the fiscal stress index. Fiscal stress essentially refers to the growing imbalance between revenues and expenditures over a period, or where the imbalance is short term, usually confined to a fiscal year and reflecting a situation that is different from that used as a basis for the budget. Fiscal stress index also illustrates a locality's ability to generate additional local revenue from its current tax base relative to the rest of the Commonwealth. Fiscal stress is measured by three components: (1) Revenue capacity per capita (the theoretical ability of a locality to raise revenue (2) Revenue effort (the amount of the theoretical revenue capacity that the locality actually collects through taxes and fees, for example, real estate tax, property tax, personal property tax, and local sales tax fallsi into this category and (3) Medium household income, in 2021, the average household income in Hopewell were $44,091. However, 20.3% to 24% of Hopewell families live in poverty, which is higher than the national average of 12.6%. The primary users of the fiscal stress index are local governments in Virginia and state agencies, who use the index to  assist int the allocation of state aid.  15. Support for Virginia First Cities LegislativePriorites  A. Maintain funding for thecurrent TANF (Temporary Assistance to Needy Families) for  Employment Grant Programs. B. Protect HB 599 funding for Police departments.  C. Support maximum funding for the Storm Water Local Assistance Fund (SLAF). D. K-12 education At-Risk Add-On and Master Teacher Residency Program. E. Protect Historic Rehabilitation Tax Credits and oppose any furtherdecreases. G. Protect and increase Brownfield Redevelopment Assessment and Remediation.  F. Protect the Street Maintenance Program.  16. Support for the Virginia Municipal LeaqueLegislative Priorities A. Protect HB 599 funding for local police departments.  B. Education in Funding. VML opposed changes in methodology and changes in the division of financial responsibility that result in a shift of funding responsibility from the stated to localities. VML opposes policies that lower state contributions but do nothing to address the cost of meeting the requirements of the Standards of  Accreditation and Standards of Learning.  8IPage    Stormwater Local Assistant Fund. VML supports continued investment in the Stormwater Local Assistant Fund to assist localities with much-needed stormwater  projects to meet federal and state clean-water requirements.  17. Support for the Homelessness and Mental Health.  The City of Hopewell continues to work to make homelessness, rare, brief and non- recurring; however, the city's unsheltered population has increased by 51% since the  COVID-19 safety protocols expired.  The stress of experiencing homelessness may exacerbate previous mental illness and encourage anxiety, fear, depression, sleeplessness, and substance use. The needs of people with mental iliness who experience homelessness are similar to those without mental illnesses: physical safety, education, transportation, affordable housing, and affordable medical and dental treatment. When providing care to those experiencing homelessness, it is essential to create a non-threatening and supportive atmosphere, address basic needs (e.g., food and shelter), and provide accessible care.  People with poor mental health can lead to homelessness: poverty, disaffiliation, and personal vulnerability. Because they often lack the capacity to sustain employment, they have little income. Delusional thinking may lead them to withdraw from friends, family, and other people. This loss of support leaves them fewer resources to cope with times of trouble. Mental illness can also impair a person's ability to be resilient and resourceful; it can cloud thinking and impair judgment. For all these reasons, people with mental iliness are at greater risk of experiencing homelessness.  Itis paramount for ensuring comprehensive homeless services are provided effectively and efficiently in accordance with best-practice models to maximize limited resources. Recommendation: The City's specific funding request this year and subsequent years are $500,000.00 annually in support oft the operation of a year-round shelter that also provide  mental health carelsupport  18. Support for Residential Financial Wealth Building Services  To facilitate equitable solutions to reduce the effects of poverty and enhance wealth development opportunities for the City of Hopewell" most impacted communities.  9Page    2024 CITY OF HOPEWELL PROGRAMS OF SUPPORT  Support Local Authority to Enforce Virginia Residential landlord Tenant Act- The Virginia Residential Landlord and Tenant Act (VRLTA), Sections 55.1-1200 through 55.1- 1262 of the Code of Virginia, establishes the rights and obligations of residential landlords and tenants in the Commonwealth, but only the courts can enforce those rights and obligations. This act applies to apartment complexes, regarding apartments, single-family houses, if the landlord rents out more than two of them; and hotels, motels, or boarding  houses if thet tenant has been renting for more than 90days.  Support Virginia Jobs Investment Program- The Virginia Jobs Investment Program (VJIP) is an incentive program offering customized recruiting and training assistance to companies MMywSewSAN technological change. Theprogram is designed to reduce human resource development cost by providing direct funding to  qualifying new and expanding companies.  Support Virginia Investment Performance Grant. Subject to the appropriation by the General Assembly of sufficient moneys to the Investment Performance Grant sub-fund, any eligible manufacturer or research and development service that is not eligible for a major eligible employer grant under S 2.2-5102 shall be eligible for an investment performance  grant as provided in this section.  A. The Partnership shall establish an application process by which eligible manufacturers and research and development services may apply for a grant under this section. An application for a grant under this section shall not be approved until the Partnership has verified that the capital investment has been completed. B. The amount of the investment performance grant that an eligible manufacturer or research and development service shall be eligible to receive under this section shall be determined by the Secretary, based on the recommendation of the Partnership, and contingent upon approval by the Governor. The determination of the appropriate amount of an investment performance grant shall be based on the application of guidelines that establish criteria for correlating the amount of a grant to the relative  value to the Commonwealth of the eligible investment.  10Page    Support the Virginia Main Street Program. The Virginia Main Street Program is a preservation-based economic and community development program that follows the Main Street Four-Point. Approachdeveloped by thel National Trust Main Street Center. Virginia Main Street offers a range of services and assistance to communities interested inrevitalizing their  historic commercial districts.  Support Homeless Solutions Program (VHSP). The Virginia Homeless Solutions Program (VHSP) is a Homeless and Special Needs Housing (HSNH) funding source that supports the development and implementation of localized emergency crisis response systems with housing- focused, coordinated community-Dased activities. These activities are designed to reduce the overall length of homelessness in the community, the number of households becoming homeless and the overall rate of formerly homeless households returning to homelessness.  Veterans Health Coalition. The Community Veterans Engagement Board (CVEB) model enables Veterans, Servicemembers, Military Families, Veteran advocates, community service providers, and stakeholders to have a collective voice in identifying their community goals and work to resolve gaps in service at the local level to improve service delivery for Veterans, Military Families, Caregivers, and Survivors. VA leaders are committed to actively engage in community- based efforts that maximize the collective impact of local services, stakeholders, and ederalstate/municpat agencies working collectively to improve Veteran outcomes where they live, work, and raise their families. CVEBS play a key role by looking generically at veterans and what their holistic needs may be, as well as who provides support to veterans and how veterans  are connected to those services.  ArmyPays. The Community Veterans Engagement Board (CVEB). The Partnership for Your Success (PaYs) Program is a strategic partnership between the U.S. Army and a cross section of corporations, companies, and public sector agencies. The Program provides America's Soldiers with an opportunity to serve their country while they prepare for their future. PaYS Partners guarantee Soldiers an interview and possible employment after the Army. This unique Program is part oft the Army's effort to partner with America's business community and reconnect America with  Army.  11Page    ###  12/Page    13/Page    REGULAR MEETING    CONSENT AGENDA    C-1    MINUTES OF THEJuly 16, 2024 CITY COICISTACALAEEING A SPECIAL meeting of the Hopewell City Council was held on Tuesday July 16"h,  2024 at 6:30 p.m.  PRESENT:  John B. Partin, Mayor Jasmine Gore, Vice Mayor (Absent) Rita Joyner, Councilor (Virtual) Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Virtual)  Councilor Harris makes a motion to allow Councilor Holloway and Councilor Joyner to participate remotely. Councilor Pelham seconds the motion.  ROLL CALL  Councilor Harris - Mayor Partin- Councilor Denton - Councilor Pelham  Yes Yes Yes Yes  Motion Passes 4-0  R-1-- Robert Bobb, The Robert Bobb Group  Mr. Bobb discussed the progress of the audits and mentioned the strengthening of controls. He also mentioned that the financial statements for the fiscal year ending June 30, 2020, are expected tol be completed by August 15, 2024. The main objective is to achieve a "clean" audit opinion, although there is a possibility oft material weakness in the internal controls until FY 2024. Robert Bobb turned the floor over to Russ Branson. Russ Branson opened the discussion with a description on how the finance committee typically operates. Mr. Russ Branson petitioned the council on how often they'd like to the meeting to come to order whether that would be quarterly or yearly. Council Pelham asked Mayor Partin, "If the council could discuss that topic could be discussed immediately?" Councilwoman Pelham also stated, "I would suggest we have them monthly at least for a year until everything's caught up and we: feel at ease then we can    then do it quarterly." Mayor. John Partin concurred with Councilwoman Pelham by stating, "Let's continue at least the remainder oft the year continuing monthly and then starting in January go to quarterly." Mayor Partin asked the council along with Councilman Holloway "Would that be alright with you?" Mayor Partin proceeded to say, "We'll go monthly and then we'llre- evaluate in January." Councilwoman Pelham stated the meeting would be "the same time 6:30 special meeting." " Russ Branson stated the general fund contains FY 2023, what was budgeted, the actuals and the percent received. The news oft the general fund was overall "positive." Pertaining to the general fund, Councilwoman Pelham asked "Are the books that are: not closed is that center around CSA and waste water?" Councilwoman Pelham further asked about the miscellaneous revenue?" Mayor Partin asked "Ifanyone have any more questions for Mr. Branson on this section?" Mr. Branson mentioned Allan Harrison resides as the new general manager for water renewal. Mr. Branson elucidated how the Enterprise Fund is $6.5 million dollars over budget. "Councilwoman Pelham asked about making up for $6.5 million?" Mr. Russ Branson progressed the meeting onto sewer rates may be on the rise within the city of Hopewell. Councilwoman Pelham inquired about those sewer rates asserting, "Do we still have out there outstanding sewer: rates that people haven't paid?" Russ Branson told the council about an upcoming study on those same sewer rates declaring the delinquency reasons for the $320,000 delinquency and added wanting to change the contract with. American Water Company. Mr. Branson mentioned the schools and he detailed the expenses and revenues for the schools as they didn't pertain to the city's finances. However, their expenses are up over $6.5 million and how the city would hold that accumulating up to $13.51 million. Councilwoman Pelham queried "Out of 13 million that we going to plan to give them why can't we give them half and they'd be even?" The citywide finances, $5.61 million is related the Enterprise Fund and schools. Councilwoman Pelham solicited the city manager Dr. Concetta Manker about the "number of full-time employees within the city." City Manager Concetta Manker responded "Five-hundred and ten." Councilwoman Pelham again asked, "With those wages does that include school and city or just city?" Councilwoman Pelham proceeded again in asking about the benefits, personnel costs, and is that include constitutional officers."N Mr. Branson made certain the council understood the next round oftaxes were due in December by the 151h, and again in February and June. Reserves that were unassigned (general fund), replenishments of fund balances, expenditures on managing total cash, monthly financial reports, and appropriations that exceed 1%. Utilities, investments (authorized), and procurement as it involves to the P-Card process. Mayor Partin uttered, "Mr. Branson for that last one for capital projects should what on average do cities or localities do in terms of capital projects per their budget the reason that I'm asking is certain businesses are you. know the best practice model is to dedicate x% to go back into Capital into their business SO that way they're continuing to refine operations and they can reduce overdue maintenance costs." However, Mayor Partin ensued, "Tremember when Mr. Sanderson was here, he said to develop your policies for the goals that you want to set SO like our target reserve should be you that 16% and 23% that Alvarez Marcel and, It think you said another GFO. Orv will that be put ini there for a conversation starter." Next, Mayor Partin explained how he "didn'tthink 500,000 is going to work well being that ify you look at what you showed us previously in our budgets and youj just look at the deplorable state that our infrastructure got into because our previous city managers and finance directors just did not prioritize Capital    improvements period, In mean no real or legitimate cap Improvement plan I'd: say at least for the past seven eight years. . Mr. Russ Branson expounded upon the debt ratio for the city of Hopewell stating how it shouldn'texceed the 10%1 mark and how the city is currently at 4%. Mr. Branson is recommending 20% for the reserves which a "bit higher" than normal for investments such Winston Churchill project. Mayor Partin asked "So when the rating agencies look at our balance sheets and they want to see you know what our goals are they're going to include when we say we're shooting forward a total reserve ofIt think you said what 28%? Ify you include the debt one at the bottom, they're going to look at 28% versus just 20% like offthe first one am) I understanding that right?" Councilwoman Pelham advanced on to say, "Public works and garage when they use their p-card to order parts I would imagine is that attached to the liçense or the VIN number to a city vehicle or they can just go out and purchase it ifI want to buy my transmission from for my car how would II know the difference?" Mayor Partin asked the council were there "Any other questions I'll turn over are there any questions online for Mr. Branson?" Councilor Holloway and Councilor Joyner both said, "No."N Mr. Russ Branson gave the floor  over the city treasurer Shannon Foskey. R-2-- Shannon Foskey- City Treasurer  Ms. Shannon Foskey mentioned delinquencies that the city is currently facing, and as a result of those the city treasurer's office has partnered with "several collection agencies" to regain control ofthose delinquencies. Further, Ms. Foskey explained the past 2019-2022 debt of $7,794,129.66. Where the city currently sits with utilization ofTACS (Taxing Authority Consulting Agency) is $1,669,325.35.. As for business licenses in the city ofHopewell, Ms. Foskey voiced the past 2019-2023 delinquencies of $6,158,498.31 into where the city currently stands at $115,145.47. The Virginia Auction being one of the agencies, they have been doing an excellent job at collecting $3,148.38. The Virginia Auction specializes in judicial tax auction as well as non- judicial taxes. Currently, the city ofl Hopewell, as stated by Ms. Shannon Foskey in 2023 the deficit was $10,474,491.12. However, as of2024 the is down to $259,179.71. Councilwoman Pelham stated to the treasurer, "What are all the footnotes with that the red ABT what does all that mean?" Also, Councilwoman Pelham asked, "Okay, sO that was kind of written off from the total revenue." . Councilwoman Pelham asked Ms. Foskey, "How much oft that do you pay them?" Ms. Shannon Foskey advanced her statements moving forward with giving the floor to "Shera" as she is the delinquent tax collector for the city of Hopewell treasurer's office. Ms. Shera states, howi ifa citizen owes $100, the department will add an additional 20%. Council woman Pelham asked "So the amount you're showing is the amount you get $3,100 or whatever, the citizen will pay 20% ofc over that amount, right?" Ms. Shannon Foskey emphasized how Jason Dunn has done extremely well cutting down on the delinquencies. Councilwoman Pelham asked Ms. Foskey, "You haven't seen the contract for Sands Anderson?" Further Councilwoman petitioned, "Is there one? Our city manager or our attorney would know." As well as stating, "They probably should have been read every five years anyway right sO, that means it need they to turn them over ift they not going to work them." City Manager Concetta Manker reassured the treasurer's department that "They have the authority to remove Sands Anderson and hand the duties over to. Jason Dunn." Mayor John Partin followed up with "If they' re not performing, don'tfiddle with them." Councilwoman Pelham asked, "How do you be delinquent with the business license?" "Whose responsibility is to collect the money from the business you or    commissioner? Mayor John Partin suggested that "Once the treasurer's office decide to go after those businesses, take a deputy sheriff or aj police officer with you for those who don't want to pay taxes or have a legitimate business. Because ini this day and time I highly recommend it." Councilwoman Denton proceeded to tell Ms. Foskey that as "For business license the Commissioner Revenue does not have the power to do anything to that business ift they do not pay their tax. Ifthey are not paying their taxes, and they have al list oft those businesses that are not paying for their license.' . Mayor John Partin was sure to affirm the treasurer and those citizens present that "Ifthere's a gap ini the law that needs to be addressed that's a great opportunity as our legislative committee is going to be meeting here, It think in the next couple weeks that we can pass a recommendation offt to councilor Joyner and Vice Mayor Gore you put Ms. Shannon Foskey turned the floor over to Neika Hart oft the treasurer's office for presentation on banking statements. Mrs. Nieka Hart elaborated on the banking statements and they were pertaining to revenues they've received from federal grants, payroll for schools, city debt, and credit inflows. Councilwoman Pelham asked, "why in the city payroll one week is 960 million. I mean $960,000 thousand and then the next week is 50,000? "And does that payroll include a few people?" Ms. Hart gave a response to Councilor Pelham in detail ofhow the payroll works. Councilor Denton makes ai motion to adjourn, Councilor Pelham seconds the motion. No  something in our packet for the state house tol look at."  discussion.  ADJOURNMENT  Mayor Partin motions to adjourn,  Yes- 5 No- 0  Respectfully Submitted,  Johnny Partin, Mayor  Brittani Williams, City Clerk    MINUTES OF THE JULY23, 2024 CITY COUNCIL SPECIALI MEETING  A SPECIAL meeting of the Hopewell City Council was held on Tuesday July 23rd,  2024 at 6:30 p.m.  PRESENT:  John B. Partin, Mayor Jasmine Gore, Vice Mayor Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Virtua!)  Motion by Councilor Denton and seconded by Councilor Pelham to appoint Kelly Pratt to the architecture review board Robert Sergeant to the board ofBuilding Code and Fire Prevention Code Appeal and Matthew Melon to the Dock  commission ROLL CALL  Mayor Partin- Vice Mayor Gore - Councilor Pelham - Councilor Denton Councilor Joyner Motion Passes 7-0 Reconvene Open Meeting  Yes Yes Yes Yes Yes  Councilor Holloway - Yes (Virtual)  CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (I) lawfully exempted from open-meeting requirements and (2)identified in the closed-meeting motion discussed in closed  meeting.  WS-1-Conditional Use Permit for 3104St. Charles- Chris Ward, Director of  Development    Beginning with a request to construct a: single-family dwelling on a non-conforming lot, Mr. Chris Ward explained how the applicant is MMS Rental Group LLC this particular property is located in ward five. It is a vacant lot without a structure on it in with the minimum lot size is 75ft wide and 10,000 square ft for single family dwelling this particular parcel is only 60: ft wide and a total of 8,700 square ft. Mr. Chris Ward informed the council that the staff recommends approval oft the CMP request. Mr. Ward explained the new structure details to the council and the planning commission agreed to all but the third option. Adding that a driveway ofa asphalt or concrete will be installed. Councilor Pelham asked, when would the driveway be taken care of?" Councilor Denton made ai request tol have city manager. Dr. Concetta Manker to "implement a process to make sure that when the lots are for sale that all taxes, expenses, liens be taken care of."C City Manager Manker asked Mr. Ward "Is there aj process in place?" Mr. Chris Ward proceeded to illuminate various processes such how the city incurs the cost whetheri it isa demolition, etcetera and the owner has 30 days to pay those funds. Mr. Ward stated how the actual sale of this property has not occurred and the at the end of sale will liens and back taxes are settled. Th council was stern to be sure that the city received those funds back from the WS-1- Conditional Use Permit for 3421 Oaklawn -Mr. Chris Ward, Director of Mr. Chris Ward announced a conditional use permit request to allow single family dwelling use in the B4 District also identified as 3421 Oaklawn Boulevard the applicant for this property is River City Ventures LLC: and the property itselfis located in Ward 7- and single-family dwelling use is allowed. The property has been renovated, per Chris Ward. The property has been vacant for over two years and now requires a CUP. The property is now against city code. The applicant meets the requirements and can gain approval under two requirements. One, applicant will complete and administer a resub division. Next, the applicant will address the and improve the  owner. Development  gravel driveway with new dressing.  REGULAR MEETING  Mayor Partin calls the regular meeting to order and asks for attendance roll call.  ROLL CALL  Mayor Partin- Vice Mayor Gore - Councilor Joyner Councilor Harris- Councilor Denton - Councilor Pelham Councilor Holloway  Yes Yes Yes Yes Yes Yes Yes (Virtual)  Prayer by Pastor Collier, followed by the Pledge of Allegiance to the Flag ofthe United States  of America led by Councilor Pelham    Councilor Denton makes a motion to adopt the regular meeting agenda, Councilor Pelham  seconds the motion. ROLL CALL  Councilor Harris- Mayor Partin- Vice Mayor Gore Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner - Motion Passes 7-0  Yes Yes Yes Yes Yes Yes (Virtual) Yes  Councilor Denton makes a motion to adopt the consent agenda, Councilor Pelham seconds  the motion. ROLL CALL  Councilor Harris- Mayor Partin- Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner - Motion Passes 7-0  Yes Yes Yes Yes Yes Yes (Virtual) Yes  INFORMATION/PRESENTATIONS  "Safe Streets" by Marshal Hartless - Marshal Hartless introduces Larry Marcus to council concerning Safe Streets Mr. Larry Marcus went into clarify his presentation with how it is an outreach and enforcement attempt for the community. This insight was explained from a federal and progressive city perspective. Mr. Marcus and team are looking to make aware and improve areas of vulnerability for walkers and travelers. Mr. Marcus also emphasized his agenda to work with local police on the high-risk areas and to review that data. Councilman Harris expounded upon the dangers of having the tractor trailers on route 10 near his residence and wanted to know aj process to what could be done to alleviate such traffic. Vice Mayor Gore expressed her concern  of where did "Safe Streets" fiti into the process of the community.    "Guys with Ties" by Sha'rah Fuller- - Sha'rah Fuller explains to the council the functionality of"Guys with Ties."Ms. Fuller spoke about here concern, process and results oft the young men and how they excelled all year and how the young men tackled every task with zero failure. Ms. Fuller also spoke to the violence within Hopewell and what should and needs to be addressed. The mayor and council then had all guys with ties present to approach and reçeive their letter of  recognitions and take photos.  COMMUNICATIONS FROM CITIZENS  Richard Commander oft the Hopewell Food Pantry/Clothing Place enlightened the room and council of the 20,000 plus residents that were served within the last fiscal year. Mr. Commander shared how the pantry raised $130,000 on food: for the residents. Also, Mr. Commander described what took place with the "Shepherd's Place" now being called the "Clothing Place"  which takes in $3-$4,000 in sales a month.  Councilor Pelham makes a motion for Mr. Commander to complete his presentation, Councilor  Joyner seconds the motion. ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Yes  Motion Passes 6-0  Mr. Commander wrapped up his statements by saying how The Clothing Place has scaled up 50% since newi management and has partnered with the Social Services to help clothe citizens if PH-1-1 Modification to Development Standards for 51050 Oaklawn Blvd - Chris Ward, Mr. Ward opened with aj petition tol have a modification for ai freestanding (sign) added to the new "Cookout" building. There will be a two-way opening and the builder would like the council's consent. Mr. Ward went on to remind the council that the city'sordinance only allows one: sign, but the council has approved a second sign in the past. Councilor Pelham asked "Isit possible to have zoning ordinance changed for one sign unless it is a safety hazard?" Councilor Denton makes ai motion to approve the modification to development standard as  they are less fortunate. Director of Development  presented. Councilor Joyner seconds the motion.  ROLLC CALL  Councilor Harris- Yes Mayor Partin-  Yes    Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Motion Passes 7-0  PH-2- CDBG Funding for FY24/FY25-Chris Ward, Director of Development Mr. Chris Ward spoke about the CDBG Fund being an entitled entity where the program doesn't have toj petition for funds, they'r 're regularly given funds on a yearly basis. However, one of the requirements are to benefit low to moderate income persons. Mr. Ward stated how the program isi ini its fifth and final year. Mr. Ward displayed via PowerPoint how HUD plays a crucial role in the funding of the program. Mr. Ward is asking for 48,483 which meet the 20% standard that HUD sets. Various programs (i.e. Rocks 2 Rulers) have benefitted from previous funds and will benefit in the future, according to Mr. Chris Ward. Mr. Ward elucidated to the Winston Churchill project to which Public Works declared an "emergency situation.' > Mr. ward asked council to approve the budget of $242,214 also, an additional $200,000 for at total of$424,214. Councilor Joyner asked concerning "unspent funds and the timeframe for those funds?" Vice Mayor Gore expressed her concern about how those funds are being spent, and should be invested into particular wards. There are wards who are in need of significant improvements and they're being overlooked." Councilor Denton alluded to the city of] Hopewell not having those funds in the Councilor Denton makes a motion to approve the $242,214 for 2024/2025 CDBG budget.  current budget."  Councilor Pelham seconds the motion.  ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor Joyner- Yes  Yes  Motion Passes 7-0  R-1 Revised Language for Chapter 14 Erosion and Settlement control and Stormwater Ordinance = Marshal Hartless, Deputy Director of Engineering and Stormwater Marshal Hartless began giving the council knowledge about how Department of Environmental Quality had a Norm water program and Erosion and Sediment Control that they were separate but now they're combined. This act was done meet the requirement needs for an ordinance with the Department of] Environmental    Quality. Mr. Hartless went to explain that the city owns a municipal separate storm sewer system which is the MS4 program, regulated under the federal Clean Water Act through a permit. The Department ofl Environmental Quality has engaged the community with a sample ordinance. Mr. Hartless explained the intention behind these regulation changes is to eliminate confusion, redundancy and conflicts that may have existed between the State storm water management and erosion and sediment control regulations and the extent oft the revisions made to the ordinance include but not limited to minute changes to definitions to align with the state R-2-Request for part-time to full-time position for real estate clerk- Russell Branson, Russ Branson set out to alert the council of an immediate need within the assessor's office to increase an existing position from part-time to full-time. Mr. Branson made the council aware that this adjustment would save the city $300,000 and will Councilor Denton makes a motion grant the full-time position for the assessor's office changing the position from part time to full-time. Councilor Pelham seconds  codes.  Interim Finance Director  only cost about $11,000 covered by salary savings.  the motion. ROLL CALL  Councilor Harris- Yes Mayor Partin- Vice Mayor Gore- Yes Councilor Denton- Yes Councilor Pelham- Yes Councilor Holloway- Yes (Virtual) Councilor. Joyner- Yes  Yes  Motion Passes 7-0  Councilor Pelham made remarks concerning the recent shooting murder oft two youths on early Sunday morning July 215t, 2024. Councilor Pelham gave honor to ChiefTalyor and his team as "no one was further harmed thanks to your leadership." Mayor Partin added an extra "kudos" to the Chesterfield and Prince George Counties police departments for their joint efforts concerning this matter. Mayor Partin went on to remind the citizens ofl Hopewell that "this town's police department doesn'tmind going out to check on things. You're not al burden," says Partin. Councilor Denton makes a motion to adjourn, second by Councilor Pelham no discussion.    ADJOURNMENT  Mayor Partin motions to adjourn,  Yes-7 No- 0  Respectfully Submitted,  Johnny Partin, Mayor  Brittani Williams, City Clerk    MINUTES OF THEJULY742DPACTY COUNCIL SPECIAL MEETING  A SPECIAL meeting of the Hopewell City Council was held on Wednesday July  24, 2024 at 6:30 p.m.  PRESENT:  John B. Partin, Mayor Jasmine Gore, Vice Mayor (Virtual) Rita Joyner, Councilor (Virtual) Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Absent)  Mayor calls the meeting to order, roll call begins.  John B. Partin, Mayor Jasmine Gore, Vice Mayor (Virtual) Rita Joyner, Councilor (Virtual) Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Absent)  PRESENT:  Councilor. Joyner makes a motion to allow Vice Mayor Gore to participate remotely. Councilor Pelham seconds the motion. Vice Mayor Gore states for  record why she is participating remotely.  ROLL CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham  Yes Abstain Yes Yes    Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 5-0  Absent Yes Yes  Councilor Denton makes a motion to go into closed meeting pursuant to VA Code $2.2-3711(A)29) "Discussion of the award ofa a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion ofthe terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body." and to the extent such discussion will be aided thereby,  Councilor Joyner seconds the motion.  ROLL CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 6-0  Yes Yes Yes Yes Absent Yes Yes  Councilor Pelham makes a motion to come out of closed session, Councilor Joyner  seconds the motion. ROLL CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 5-0 RECONVENEOPEOPENMEETING  Yes Absent Yes Yes Absent Yes Yes    CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters () lawfully exempted from open-meeting requirements and (2)identifiedin the closed-meeting motion discussed in closed meeting.  ROLL CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 5-0  Yes Absent Yes Yes Absent Yes Yes  Councilor Joyner makes a motion to cancel the interim Finance Director's contract for $37,000 a month to reallocate and reappropriate up to 330,000 for the commonwealth reporting and Finance director transition and associated training and SOP implementation, Councilor Harris seconds the motion.  ROLLO CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 5-0  Yes Absent Yes Yes Absent Yes Yes  R-1- Munis Financial System School Board Discussion - Dr. Manker opens the floor with discussion with city council and school board to discuss the school board implementation plan. She gives the floor to Dr. Hackney to give a brief presentation. The school board begins to walk council through the implantation    plan and the timeline. They mention they have training an average oftwice a week, they have gone through chart of accounts, system admin, ledger project counting, budget module purchasing, and they are still going into training for general billing for cash management. They are going to add employee expense module and the plan is to go live July 1, 2025. They still need to go through training to set up payroll and HR talent management recruiting. They open the floor for any questions or discussion. Councilor Joyner asks how do they feel about going through an implementation ofl Munis do they anticipate troubles since there is no additional help? The response was ifthere is help available, they are not opposed to receiving help. They do not have additional funds in their budget to go towards that. Mayor mentions to make sure they do this properly and thoroughly SO you don'thave to pay 2.5 million in clean up. Mayor recommends Dr. Manker and RBG sit down and talk about additional assistance and get back with council in a couple of weeks. Vice Mayor Gore suggests brining the sub committee together and Mayor says that's fine. Councilor Pelham says does anyone from RBG know how many additional personnel it would take to do the conversion. She asks how many it would take to implement a Munis system; Heather Ness answers she has not done any in depth conversations with the schools SO she does not know right now. Councilor. Joyner says she thinks it would be a good thing for them to meet on a more regular basis SO everyone knows what is going on. The school board core mission is to educate, and finances make things go, she wants to make sure that piece is right and they are in agreement with things and there are no surprises. Councilor Joyner asks the mayor to provide city manager with the directive to set up quarterly meetings, the mayor does SO he asks to include HRHA in the quarterly meetings as well. Councilor Denton says she will be watching because it worries her and she is concerned. Councilor Joyner asks about the timeline and asks have they missed a deadline for this, were they supposed to be further in on this or an operational plan done by now. The answer given was a deadline has not been missed. The current project manager is Peter Pilato. Adriana in the zoom chat asks ifthe chart account was compliant with state reporting requirements. The response given was yes they have built those based on the state chart ofa accounts website that they have to use to complete their annual school report. Further discussion was had between Adriana and the school board regarding the accounts and pulled cash. R-2-1 Project Management Office and Accounting Remediation Services Robert Bobb Group - Heather Ness begins her presentation with an agenda guideline of  No further questions were asked.    what will be discussed tonight. She mentions she requested this meeting a couple months ago to though tough some progress to date. She goes over key points such as sharing progress, future outlooks. Fiscal year 2024 is underway, the estimates are actually already completed and they had to get as close as possible for the pulled cash implementation. SOP's they are in final approval for budget personal property public service bank franchise tax SOP word documents and all ofthe respective departments of22. She mentions they have come to an agreement with the industry partners on the true up process in doing sO and in explaining the process, they have also taken the additional step with Russ of actually documenting an agreement with the process moving forward. Fiscal year 19 to 23 bank reconciliations are complete. For fiscal year 24 they cannot finalize those until the cities closes their books. She goes into further detail about other reconciliations with council. She goes over her PowerPoint that shows where they are currently. She mentions Robinson Farmer Cox has everything for 19 to 2021. The expected results she goes over security roles, password security controls and they are expecting 21 through 24 for financials to be aclean opinion but will still see the material weaknesses in there for the items because they are still going to be doing the manual audit. She gives a detailed definition of what a material weakness is with council. Heather mentions ifthere are shared passwords people to be able to add and delete with no audit trails or those kinds ofthings that would lead up to one Information technology weakness because they cannot alpine and that raises the risk of fraud or material misstatement. She lets council know she is always trying to find ways to do things for efficiently. She talks about the idea of everyone doing things the same through standard operating procedures. Councilor Pelham asks what is the beacon theater a departmental or what. Heather mentions they finished through 2023 manually because they are small because they are not on a big system. Heather goes through deeper detail of their progress and updates up to this point. She goes over repository updates; she mentions they are putting them out there and are now working with security to ensure that that it is not accessible to just anyone because there needs to be agreement on the whole process sO what will be available to everyone except for a small group will be just PDF's that are readon that they are going to figure out a security structure for the originals and also moving through the month of August for training. Heather moves into ERP implementations with Adriana as a second person to assist in this topic. She goes through the basics with council based on the slides  she previously provided to them.    Councilor Joyner makes a motion to extend the meeting, councilor Pelham seconds  the motion. ROLL CALL  Mayor Partin Vice Mayor Gore Councilor Denton Councilor Pelham Councilor Holloway Councilor Joyner Councilor Harris Motion Passes 5-0  Yes Absent Yes Yes Absent Yes Yes  Heather continues her presentation about pulled cash, says it is successfully in, it went in July 1st. City staffi is now using pulled cash for all Fiscal year 2025. Testing for the balances are being tested this week and once that gets done, they will be moving through to bank reconciliation testing. Heather mentions the timeline for training, and it was requested to being early August and the city then caused the delay she states the city did not want to do the training the first dates that were available, they opted for the later dates that were available. She mentions ifyou read the status reports they put out every Monday this is newly identified items keeping them from moving forward. She mentions the fear is the risk here ift they don't start the training until late August the earliest implementation for employee expense reimbursement isn't going to come until at least October 1st and their ERP consultants are only on contract through October 31S!. She goes on to say that if everything goes swimmingly with no problem then they are good, ifeverything does not go swimmingly and things don'tstabilize, they start pushing things back to October 15 to October 31 which will be the danger zone. Mayor asks what is the reason for the city doing it later opposed to now. Heather asks Dr. Manker what was the reason, and she gave a response of changing project manager. Mayor lets audience know the audio will go down temporarily for IT to reset the system. Mayor tells Dr. Manker to push her staff or ifsomeone is gone to be able to do this training early on and not wait three weeks for the employee expense reimbursements.  *Audio Cuts out*  She lets audience know she is on page 33 ofher presentation discussing they have been delayed and they cannot take on anymore delays. Next actions are to complete    the remaining training. The earliest they can move forward is October 1. Heather discusses security workflow optimization and improving segregation of duties improving internal controls. She goes through the remainder ofher presentation and  opens the floor for any questions.  Councilor Joyner makes a motion to adjourn. Meeting is adjourned.  ADJOURNMENT  Respectfully Submitted,  Johnny Partin, Mayor  Brittani Williams, City Clerk    MINUTES OF THE AUGUST 6TH, 2024 CITY COUNCILSPECIAL  MEETING  A special meeting ofthe Hopewell City Council was held on Tuesday August 6,  2024 at 6:30 p.m.  PRESENT:  John B. Partin, Mayor Jasmine Gore, Vice Mayor Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor  Dominic Holloway, Councilor (Virtual)  Councilor Pelham makes a motion to allow Councilor Holloway to attend virtually.  Councilor Joyner seconds the motion.  ROLL CALL  Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway-  Yes Yes Yes Yes Yes Yes (Abstained)  Motion Passes 6-0 CLOSED MEETING:  Councilor Joyner makes a motion to go into closed meeting pursuant to Va. Code Section $2.2-371 1 (A)(I)to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointee and employees of City Council, and Va. Code Section 2.2-3711 (A)    (29) for discussion oft the award ofa public contract involving the expenditure of public funds, including interviews ofbidders and offerors, and discussion ofthe terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy oft the public body, and to the extent such discussion will be aided thereby, Councilor Pelham seconds  the motion.  ROLLCALL  Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway-  Yes Yes Yes Yes Yes Yes Yes  Motion Passes 7-0  Reconvene Open Meeting  Councilor Denton makes a motion to reconvene open meeting. Mayor Partin  seconds the motion. ROLL CALL  Councilor Joyner- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Harris- Councilor Holloway-  Yes Yes Yes Yes Yes Yes (Abstained)  Motion Passes 6-0    CERTIFICATION:  CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in closed session?  ROLLCALL  Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Council Pelham- Councilor Holloway-  Yes Yes Yes Yes Yes Yes (Absent)  Motion Passes 6-0  Councilor Denton motions to adjourn,  Yes- 6 No- 0  Respectfully Submitted,  Johnny Partin, Mayor  Brittani Williams, City Clerk    C-2    ) AGINIA  00    C-3    C -  € E 2  f de S de  5  E E J  - a  3  0    9 @ a  o  - m  6  TYAm AmN 3 4 mN 29 bm V 5  %  No   5 mP    6  le  ,  co DE 4    35  00 3    S  K 9 o E  a  a de : N a @ @) y € 8 @  @   3 8 @)  O  a  de C0 0  S  00  -  € f I - de E  @ @  9 = Q N  E    S  I  E 8 N A A  - o A A  A    L 8  T L 8  E    E  1  3 CO  B  C E -  E  - -  E  K  E  a -    € y 5 L U - 5 E 2 I  E @  a 6  I   5 3 DD o S D 3 S 0 @ E I K @ 5 B I de 6 DM E E E  E 9  - : I  I  I  AAA    E IE E e J S / o I d3 D E e E S - 0  e B e 8 3 U o  e 5  9 S e e a I 8 3 I 2 C 9 € s e 6 - I 8 S S A C 8 S 0 B 3 I a - A AA    d0 - o  L  S @  4 8  e  2 5 0) 3  m 00 = A A A  5  9 7 De 2      o / E  @ - C 0 WN I  2  0 > @ t  2  L  E 00 B L E L 6 8 9 6 = K N L 2 I D - 2 o E (o a 6 Co N € 6 a K C 0 de 5  S L I S A @ @ 5 E 9 > 5 L. L  LL o    n - E 3  2 f  a o E I  O N : I f  S S A  à  In I I E a  9 LL € 5 o 5 E E 9 2 à e  0 -  6    E W E of 9 2 in Df E n Co e C (o o o de S  E d N C S e -  i E 5 C  D o ) 9  e U  2 /    C-4    DATE: TO: FROM:  August 13, 2024 The Honorable City Council Yaosca Smith, Director of Human Resources  SUBJECT: Personnel Change Report - July 2024  APPOINTMENTS: NAME PAGE, DYAN  DEPARTMENT  POSITION REC PROGRAM SUPV  DATE 07/10/2024  RECREATION  SUSPENSIONS: REMOVALS:  0 (Other information excluded under Va. Code S 2.2-3705.1(1) as Personnel information  concerning identifiable individuals)  NAME  DEPARTMENT  POSITION  DATE 07/09/2024 07/01/2024 07/11/2024 07/18/2024 07/23/2024 07/31/2024 07/30/2024 07/09/2024 07/12/2024  WILLIAMS, BRIDETTA CITY CLERK  ASSISTANT CITY CLERK  THOMPSON, RICHARD HOPEWELL WATER RENEWAL DIRECTOR WATER RENEWAL  BARDSLEY, AUSTIN BETLEY, CODY WESTON, MADISON STOKE,ZOE RICKS, KEISHA WILSON, ELIZABETH  HOPEWELL WATER RENEWAL WWT OPER TRAINEE  RECREATION RECREATION RECREATION RECREATION SHERIFF  PTATHLET SITE ASST PTLIFEGUARD PTLIFEGUARD PTRESP LEADER ASST SHERIFF DEPUTYFT BEN PROG SPCI  BREDBENNER, JENNIFER SOCIAL: SERVICES  CC: Concetta Manker, City Manager James Gaston III, Deputy City Manager Jay Rezin, IT Director Arlethia Dearing, Customer Service Mgr. Kim Hunter, Payroll Stacey Jordan, Finance Director    INFORMATION/PRESENTATION    5   - E C En5 Ena C  -  C P En5 - p3 I 3 5 n5 3  e 9 = o 3 @ o -  I  o > L  En5l a a a    a o O 9 S @ @ € E e 6 o 5 D O 5 3 S E a I I la a I 3  LL L a I S C 0 I @ 5 O  S e &3 S  C  8 e    Water St   - Arien Brown Ave Cedar Ln  IS S,  I  NMain St  N5th Ave N6th N7thA Ave NSthAve Memortal AVI N10th Ave NT  1 N6th Ave  4  N9thAve  @  DAYISIZN  St    - EJ C - n5] na [n5  55  -    C  1 E   C p3 En5 - E 3  Pa & C  C M Aa C  VINIDH,  C En5 C C [n5  COMA  C  8 E    Gun CD  -  D E C [n5    FR  2    - S 2 8 N E 1 E @ s E S 3  o 3 A    a - 8  E  5 = E  :  9 n o 8  3  S -  2   E -  E a  -  I  R E  a  E E  : S : a ai  n  L  3  3 8 E I  S 3    COMMUNICATIONS FROM CITIZENS    PUBLICHEARING    PH-1    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision Theme: Order of] Business:  Action: Approve and File Take Appropriate Action JApprove Ordinance 1S Reading JApprove Ordinance: 2nd Reading Seta al Public Hearing JApprove on Emergency Measure  Civic Engagement JCulture & Recreation Economic Development Education Housing JSafe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: Cigarette Tax Ordinance  ISSUE: Staff began working on the Cigarette Tax Ordinance upon the adoption of the Tax Resolution and the FY 25 Budget Resolution. Ordinance will take effect on January 1,2025 RECOMMENDATION: Staffrecommends: that council approve the Cigarette Tax Ordinance that coincides with the tax rate of$.40 that was approved on April 16, 2024 Tax Resolution and  after a 6-month implementation timeframe.  the FY24 Budget Resolution  TIMING: Take action on August 27,2024  BACKGROUND: Council approved the tax rate resolution which also included the cigarette tax at aj public hearing on April 16, 2024. Thel FY 2025 Budget Resolution was approved at the  second public hearing on Mary 28, 2024.  ENCLOSED DOCUMENTS: Cigarette Tax Ordinance STAFF: Dr. Concetta Manker, City Manager  FOR IN MEETING USE ONLY  MOTION:  SUMMARY: Y N  Y N  a o Councilor Rita. Joyner, Ward#1 D D Councilor Michaell Harris, Ward# #2 o D Mayor. John B. Partin, Ward #3 o D Vice Mayor. Jasmine Gore, Ward# #4  D D Councilor. Janice Denton,' Ward#5 a D Councilor Brenda Pelham, Ward# #6 D D Councilor Dominic Holloway, Sr., Ward# #7  Rev.) Jamary 2013    Roll Call  SUMMARY: Y N  Y N  D D Councilor) Rita. Joyner, Ward#1 0 D Councilor) Michael Harris, Ward# #2 a D Mayor. John! B. Partin, Ward# #3 D o Vicel Mayor. Jasmine Gore, Ward#4  D o Councilor. Janice Denton, Ward# #5 a 0 Councilor Brendal Pelham, Ward# #6 0 o Councilor! Dominic Holloway, Sr., Ward#7  Rev.) Jammry 2023    Cityof HOPEWELL VIRGINIA  ORDINANCE NO.  ORDINANCE ESTABLISHING TAX CLASSIFICATIONS AND TAXI RATES Tax Year beginning January 1,2024 and ending December: 31, 2024  BEITORDAINED BYTHE CITY COUNCILOFTHE CITY OFI HOPEWELLths 16th day of April, 2024 that the following tax classifications and tax rates are approved and adopted for tax year beginning January1,2024. ande ending December31,2024. All levies are per onel hundred dollars ofassessed valuation at fair market value as of January 1, 2024. Real and personal property owned by a Public Service  Corporation shall be taxed in accordance with Va. Code 58.1-2600, et seq.  CIGARETTE 2023 $0.00 2024 $.40/pack REALESTATE 2023 $1.13/100 2024 $1.17/100 LODGING 2023 8% 2024 10% MACHINERY & TOOLS 20231 Levy $3.10 2024L Levy $3.10  VOLUNTEER FIRE & EMS (EMERGENCY CREW) MOTOR VEHICLE (applicable to one vehicle only owned or leased by bona fide member who regularlyresponds to emergency calls. Must meet statutory qualifications as provided by Va. Code, $58.1-3506, as amended.)  2023 Levy $0.10 2024 Levy $0.10 2023 Levy $3.50 2024 Levy $3.50  TANGIBLE PERSONAL: PROPERTY (household goods and personal efects exemp!)    Cityof HOPEWELL VIRGINIA  Witness this signature and seal  Mayor. Johnny Partin,  VOTING. AYE: VOTING NAY: ABSTAINING: ABSENT:  ATTEST:  Brittani Williams, City Clerk    Ordinance No:  AN ORDINANCE AMENDING CHAPTER 34 TAXATION AND CREATION OF ARTICLE XXIII (CIGARETTE TAX)  WHEREAS, pursuant to Va. Code. Ann. 9152-1100,152-1425, 15.2-1427, and Chapter IV of the Hopewell City Charter, the Hopewell City Council which is also authorized to adopt,  amend, or repeal an ordinance; and  WHEREAS, pursuant to Va. Code Ann. $58.1-3830, which allows for localities to levy  taxes upon the sale and use of cigarettes; and become effective on January 1,2025; and  WHEREAS, certain provisions ofthe Act related to cigarette taxes imposed by localities WHEREAS, the City Council of the City ofHopewell, Virginia desires to adopt this Ordinance with an effective date of January 1, 2025 in order to provide for the orderly administration of a cigarette tax in the City of] Hopewell, Virginia; and  WHEREAS, on May 28, 2024 the Hopewell City Council adopted budget resolution WHEREAS, the full text of this proposed ordinance was available for the public at a City WHEREAS, the proposed ordinance was adopted by City Council at the June 25, 2024  which set the Cigarette tax rate; and  Council meeting held on June 25, 2024; and City Council meeting; now therefore  BEITORDAINED and enacted by the Council ofthe CityofHopewell, Virginia this 25th day ofJune, 2024 that the following amendments to Chapter 34 (Taxation) and creation of Article  XXIII (Cigarette Tax) as set forth below:  1Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  BEI IT FURTHER ORDAINED by City Council ofThe City of Hopewell, Virginia, that in accordance with Va. Code. Ann. $58.1-3830, the Commissioner of Revenue is authorized to enter into an arrangement with the Department ofTaxation under which a tobacco wholesaler who sO desires may use a dual die or stamp to evidence the payment ofboth the city and the state tax; BEI IT FURTHER ORDAINED by the City Council of the City ofl Hopewell, Virginia, that this  ordinance shall be effective January 1,2025.  2Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  INTENTIONALLY LEFT BLANK]  3Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  SEC. 34-192. DEFINITIONS  The following words and phrases, when used in this article, the following words and phrases shall have these meaning unless the context clearly indicates a different meaning. Cigarette means any product that contains nicotine, is intended to be burned and produces smoke from combustion under ordinary conditions of use, and consists of or contains (i) any roll of tobacco wrapped in paper ori in any substance not containing tobacco; (ii) tobacco, in any form, that is burned and functional in the product, which, because ofits appearance, the type of tobacco used in the filler, or its packaging and labeling, is likely to be offered to, or purchased by, consumers as a cigarette; or (iii) any roll oft tobacco wrapped in any substance containing tobacco which, because ofits appearance, the type oft tobacco used in the filler, ori its packaging and labeling, is likely to be offered to, or purchased by, consumers as a cigarette described in clause (i) ofthis definition. The term "cigarette" includes roll-your-own" tobacco, which means any tobacco which, because ofits appearance, type, packaging, or labeling, is suitable for use and likely to be offered to, or purchased by, consumers as tobacco for making cigarettes. For purposes ofthis definition of' "cigarette,' ," 0.09 ounces of "roll-your-own" tobacco shall constitute  one individual "cigarette.  City means the City ofHopewell, Virginia.  Commissioner of Revenue means the commissioner of revenue ofthe city, ori ifthe city has abolished the officer of commissioner of revenue, the official executing the duties that would Dealer means any manufacturer, manufacturer's representative, self-wholesaler, wholesaler, retailer, vending machine operator, public warehouseman or other person who shall sell, receive,  otherwise be carried out by the commissioner of revenue.  store, possess, distribute ort transport cigarettes within or into the City. Pack means a package containing either 20 or 25 cigarettes.  Package means any container, regardless oft the material used in its constructions, in which separate cigarettes are placed without such cigarettes being placed into any container within the package. Packages are those containers of cigarettes from which individual cigarettes are ordinarily taken when they are consumed by their ultimate user, Ordinarily a package contacts twenty (20) cigarettes; however, "package" includes those containers in which fewer or more Person means any individual, firm, unincorporated association, company, corporation, joint stock company, group, agency, syndicate, trust or trustee, receiver, fiduciary, partnership and conservator. The word "person" as applied to a partnership, unincorporated association, or other joint venture means the partners of members thereof, and as applied to a corporation, shall Purchaser means any person to whom title to any cigarettes is transferred by a seller within the  than twenty (20) cigarettes are placed.  include all the officers and directors thereof.  corporate limits of the city.  4Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  Registered agent means every dealer and other person who shall be required to report and collect Retail dealer includes every person other than a wholesale dealer, as defined in this section, who sells or offers for sale any cigarettes and who is properly registered as a retail trade with the Commonwealth in accordance with the Virginia Department ofTaxation Business Registration Sale means any act or transaction, irrespective of the method or means employed, including the use of vending machines and other mechanical devices, whereby title to any cigarette shall be transferred from the seller, as defined in this section, to any other person within the corporate Sef-wholesaler means any person who owns and operates one (1) or more: retail stores and purchases cigarettes directly from a dealer, as herein defined, and whose function it is to store or warehouse cigarettes for distribution to his several retail outlets for sale at retail. Seller means every person who transfers title to any cigarettes or in whose place of business title to any cigarettes is transferred, within the jurisdictional limits oft the city, for any purpose other Stamp means the stamp or stamps by the use of which the tax levied under this chapter is paid and shall be officially designated as Virginia revenue stamps. The Commissioner of] Revenue is hereby authorized to provide for the use of any type of stamp that will effectuate the purposes of Stamping agent has the same meaning as provided in $ 3.2-4204. For the purposes of provisions relating to roll-your-own" tobacco, "stamping agent" includes "distributor" as that term is defined in $ 58.1-1021.01. "Stamping agent" means (i) a person who is authorized by the Tax Commissioner pursuant to $ 58.1-1011 to affix Virginia tax stamps toj packages, packs, cartons, oro other containers ofc cigarettes; or (ii) any person who is required toj pay the excise tax imposed on cigarettes pursuant to S 58.1-1001.Only manufacturers, wholesale dealers and retail dealers Treasurer means the treasurer of the city, ori ifthe city has abolished the officer oft treasurer, the official executing the tax collection duties that would otherwise be carried out by the treasurer. Use means the exercise of any right or power over any cigarettes or packages of cigarettes incident to the ownership or possession oft those cigarettes or packages of cigarettes including any transaction where possession is given or received or otherwise transferred, other than a sale. User means any person who exercises any right or power over any cigarettes or packages of cigarettes subject to the provisions of this chapter incident to the ownership or possession of those cigarettes or packages - of cigarettes or any transaction where possession is given or Wholesale dealeri includes persons who are properly registered as tobacco product merchant wholesalers with the Commonwealth in accordance with the Virginia Department ofTaxation  the tax on cigarettes under the provisions oft the chapter.  Application (Form R-1).  limits oft the city.  than resale.  this chapter, including but not limited to decalcomania and metering devices.  may be permitted as stamping agents.58.1-1011.  received or otherwise transferred, other than a sale.  5Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  Business Registration Application (Form R-1) and who (i) sell cigarettes at wholesale only to retail dealers for the purpose ofresale only or (ii) sell at wholesale toi institutional, commercial, ori industrial users. "Wholesale dealer" also includes chain store distribution centers or houses  that distribute cigarettes to their stores for sale at retail.  SEC. 34-193. Tax levied; rate.  a) There is hereby levied and imposed by the City upon each sale of cigarettes a tax equivalent to two ($0.02) cents for per cigarette, or forty ($.040) cents per pack or package of cigarettes, sold within the City, the amount of such tax to be paid by the seller, ifnot previously paid, in the manner and at the time provided in the following b) The tax levied and imposed by this article shall be in addition to all other taxes of every  provisions oft the article.  kind levied and imposed by any other ordinance oflaw.  SEC. 34-194. Registration and Bond Required.  a) Any distributor, wholesaler, vendor, retailer or other person selling, storing or possessing cigarettes within or transporting cigarettes within ori into the city ofHopewell for sale or use shall first register with the Commissioner of Revenue. The application form, which shall be supplied upon request, shall require such information relative to the nature of the business engaged in by the applicant, as the commission of revenue deems necessary for the administration and enforcement oft this article. Approval of application is conditioned upon the filing of a bond with a surety company authorized to do business in Virginia as surety, which bond shall not exceed one and one-halftimes the average monthly liability ofsuch taxpayer. The Commissioner of Revenue may revoke registration ifs such bond is b) Any such distributor, wholesaler, retailer or other person whose business and residence is outside the city of Hopewell, who shall sell, store or possess in the taxing jurisdiction therein any cigarettes shall, by virtue ofs such sale, storage or possession submit himselfto its legal jurisdiction and appoint as. his attorney for any service oflawful process such officer. A copy of any such process served on the said officer or person shall be sent forthwith by registered mail to the distributor, wholesaler or retailer.  impaired, but for no other reason.  SEC. 34-195. Method of Payment.  a) The tax imposed by this article shall be paid by affixing or causing to be affixed a stamp or stamps, of the proper denominational or face value, to every package of cigarettes sold within the city, in the manner and at the time or times provided in the following  6Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  provisions oft this article. Every dealer and every seller in the city, once registered, shall have the right to buy such stamps from the Commissioner of] Revenue and to affix the b) The Commissioner of] Revenue may permit the payment in advance of the tax levied and imposed by this article by the method of placing imprints of the stamps upon original packages by the use of meter machines, in lieu of the method of paying such tax by the purchase and affixing of stamps, and may prescribe and enforce the necessary regulations setting forth the method to be employed and the conditions tol be observed in the use of  same to packages of cigarettes as provided in this article.  such meter machines.  SEC.34-196. Preparation and sale of stamps by the Commissioner of Revenue. For the purpose oft making stamps available the Commissioner ofRevenue shall prescribe, prepare and sell stamps of such denominations and in such quantities as may be necessary for the payment of the taxes imposed by this article. In the sale ofs such stamps, the Commissioner of Revenue shall allow a discount off five percent (5%) to cover the costs that will be incurred in affixing the stamps toj packages of cigarettes. However, the Commissioner of Revenue shall add to the denominational value of such stamps, and the dealer or seller shall pay the Commissioner of Revenue any added amount equal to the actual cost of shipping and handling.  SEC. 34-197. General duties of dealers and sellers.  a) Every dealer in cigarettes is hereby required and it shall be his duty toj purchase such stamps at the office ofthe City's Commissioner of Revenue, as shall be necessary to pay the tax levied and imposed by this article, and to affix or cause to be affixed a stamp or stamps of the monetary value prescribed by this article to each pack or package of cigarettes prior to delivering or furnishing such cigarettes to any seller. Nothing herein shall preclude any dealer from using a stamp meter machine in lieu ofs stamps to b) Every seller is hereby required and shall examine each package of cigarettes prior to exposing the same for sale, for the purpose of ascertaining whether such packages have the proper stamps affixed thereto or imprinted thereon, as provided by this article. If, upon such examination, unstamped or improperly stamped packages of cigarettes are discovered the seller shall immediately notify such dealer, and upon such notification, (1) affix to or imprint upon such unstamped or improperly stamped packages the (2) shall replace such packages with others to which stamps have been properly  effectuate the provisions of this article.  such dealer shall forthwith either:  property number ofs stamps, or affixed ori imprinted thereon.  7IPage  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  C) Should a seller obtain or acquire possession of, from any person other than a dealer, any unstamped ori improperly stamped cigarettes, such seller shall forthwith, before selling or offering or exposing such cigarettes for sale in the city, purchase and affix or cause to be affixed to such packages of cigarettes the proper stamps, or the markings of a meter d) In the event any seller elects to purchase and affix stamps before offering cigarettes for sales, the dealer delivering and furnishing such cigarettes shall not be required to purchase and affix stamps to such cigarettes sO sold or furnished; provided that any such dealer shall, on the day following the day of such delivery, file with the Commissioner of Revenue a copy oft the delivery memorandum showing the name and address ofs such seller and quantity and type of cigarettes sO delivered and furnished.  machine, covering the tax imposed by this article.  e) All cigarette vending machines shall be plainly marked with the name, address and telephone number of owner ofthe machine and, ifd different from the owner, the name, address and telephone number of the seller or dealer responsible for supplying the  cigarettes contained within the vending machine. SEC.34-198. Visibility of stamps or meter markings.  Stamps or the printed marking of the meter machine shall be placed upon each package of cigarettes in such a manner as to be readily visible to the purchaser. Cigarettes shall be placed in the vending machines as to allow visual inspection ofthe stamp through the viewing areas as  provided for by the vending machine manufacturer. SEC.34-199.. Altering design of stamps.  The Commissioner oft the Revenue may, from time to time, and as often as it may deem advisable, provide for the issuance and exclusive use ofs stamps ofai new design, and forbid the  use ofs stamps of any other design.  SEC. 34-200. Monthly report requirements for dealers; penalty.  a) Itshall be the duty of each dealer to file a monthly report to the Commissioner of Revenue by the 20th day of each month, covering the purchase or receipt by them of all b) The report shall clearly indicate the different kinds and quantities of cigarettes purchased orr received by each dealer, seller, or entity within the City. The report shall also list all  cigarettes during the preceding month.  8Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  orders for cigarettes purchased through wholesale dealer from without this Commonwealth on a drop shipment and consigned direct to the person ordering such  cigarettes.  c) Upon request by the Commissioner of Revenue, any seller shall provide the commissioner ofrevenue, in writing, with the name and address oft the dealer who  provide the seller with cigarettes.  d) If, upon examination ofinvoices of any dealer, such agent is unable to furnish evidence tot the Commissioner of Revenue of sufficient stamp purchases to cover unstamped cigarettes purchased by him, the prima facie presumption shall arise that such cigarettes were sold without the proper stamps affixed thereto in violation of $ 58.1-1003. e) The Commissioner of Revenue may impose aj penalty of $250, to be assessed and collected by the Commissioner of Revenue for each failure or refusal to file the report, or portion thereof, required by this section or by $ 3.2-4209 in the manner and time allowed. The Commissioner ofl Revenue may revoke a stamping permit for up to one year if the dealer fails toi file more than one ofthe required reports in a timely manner in any calendar year. After such time, the dealer must reapply to the Commissioner of Revenue g) The Commissioner of Revenue may also impose a penalty, to be assessed and collected by the Commissioner of Revenue, of $250 per pack of cigarettes on any person found to be selling cigarettes in Virginia after his stamping permit has been revoked. Each pack of cigarettes sold shall be considered a separate offense. Where willful intent exists, as  for aj permit.  defined in $ 58.1-1013, the penalty shall be $2,500 per pack.  SEC. 34-201. Record Keeping; penalty.  Its shall be the duty ofevery person receiving, storing, selling, handling or transporting cigarettes in this City cigarettes subject to the provisions oft this article to keep and preserve all invoices, books, papers, cancelled checks, or other memoranda touching the purchase, sale, exchange, receipt, ownership, storage, use or other consumption of such cigarettes for a period oft three years. All such invoices, books, papers, cancelled checks, or other memoranda shall be subject to audit and inspection by any duly authorized representative oft the Commissioner of Revenue at any reasonable time. Any person who fails or refuses tol keep and preserve the records as herein required shall be guilty ofa Class 2 misdemeanor. Any person who fails or refuses to allow an audit ori inspection of the records as. herein provided, shall be assessed aj penalty of $1,000 for each day the person fails or refuses to allow an audit or inspection oft the records, to be assessed  and collected by the Commissioner of Revenue.  9Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  SEC. 34-202. Assessment of tax by the Commissioner ofl Revenue  a) When upon examination and audit ofa any invoices, records, books, canceled checks or other memoranda touching on the purchase sale, receipt, storage or possession of cigarettes taxes herein, and dealer, seller, or other person liable for the tax is unable to furnish evidence to the commissioner revenue of sufficient tax payments and stamp purchases to cover cigarettes which were sold, used, stored, received, purchases or possessed by them, a rebuttal prima facie presumption shall arise that such cigarettes were: received, sold, used, stored, purchase, or possessed by him without the proper tax having been paid. The commissioner of revenue shall from the results of such examination and audit base upon such direct or indirect information available, assess the b) The dealer, seller, or other person liable for the tax shall be notified by certified mail or hand delivery of such deficiency, and such tax, penalty and interest assessed and shall be due and payable within ten days after notice of such deficiency has been issued by the  tax due and unpaid.  commissioner ofi revenue.  SEC. 34-203. Refund for unused stamps and meter imprints.  a) Should any person, after acquiring from the Commissioner of Revenue any stamps provided for in this article, cease to be engaged in a business necessitating the use thereof, or should any such stamps become mutilated and unfit for use, other than by cancellation as provided in this article, such person shall be entitled to ai refund of the denominational or face amount of stamps sO acquired and not used by him, less five percent (5%) oft the denominational or face amount thereof, upon presenting such stamps to the Commissioner of the Revenue and furnishing the Commissioner of] Revenue with an affidavit showing tol his satisfaction that such stamps were acquired by such person and have not in any manner been used, and the reason for requesting such refund. In the case of any authorized meter machine, should any imprints of such machine theretofore paid for not be used, such persons shall, upon furnishing the Commissioner ofRevenue with a similar affidavit, be entitled to a refund oft the denominational or face amount thereof, less six percent (6%) oft the denominational or face amount ofs such imprints of b) All refunds for unused and mutilated stamps and for nonuse ofimprints of stamps by meter machines provided for under this section are. hereby authorized to be made on vouchers approved by the Commissioner of Revenue and, when made, the same shall be charged against the sums collected for the sale of such stamps and for the use ofimprints.  such machine not SO used.  SEC. 34-204. Rules and regulations for enforcement and administration or article;  examination of books, records, etc.  10Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  a) The commissioner of the revenue may prescribe, adopt, promulgate, and enforce rules and regulations relating to the method and means tol be used in the cancellation of stamps and to all other matters pertaining to the administration and enforcement of the provisions oft this article. Ifshall be unlawful for any person to fail, neglect, or refuse to comply b) The commissioner ofrevenue may examine books, records, invoices, papers and any and all cigarettes in and upon any premises where the same are placed, stored, sold, offered  with such rules and regulations.  for sale or displayed for sale by a seller.  SEC.34-205. Prohibited acts enumerated.  Its shall be unlawful and a violation of this article for any person:  a) To perform any act or fail to perform any act, for the purpose of evading the payment of any tax imposed by this article or ofany part thereof; or for any dealer or seller, with intent to violate any provisions of this article, to fail or refuse to perform any ofthe duties imposed upon him under the provisions oft this article or to fail ofi refuse to obey any lawful order which the commissioner ofrevenue: may issue under this article. b) To falsely or fraudulently make, forge, alter, or counterfeit any stamp or the printer markings of any meter machine or to procure or cause to be made, forged, altered, or counterfeited any such stamp or printed markings ofai meter machine or to knowingly and willingly alter, publish, pass, or tender as true any false, altered, forged, or counterfeited stamp or stamps or printed markings of ai meter machine.  c) Tos sell any cigarettes upon which the tax imposed by this article has not been paid and upon which evidence of payment thereofi is not shown on each package of cigarettes. d) To reuse or refill with cigarette any package from which cigarettes, for which the tax e) Tor remove from any package any stamp or the printed marking of a meter machine with intent to use or cause the same to by used after the same have already been used, or to buy, sell. Or offer for sale or give away any used, removed, altered or restored stamps or printed markings of ammeter machine which had theretofore been used for evidence of the payment of any tax prescribed by this article, or, except as to the commissioner of revenue, to sell, or offer to sell, any stamp or printed marking of a meter machine  imposed has been theretofore paid, have been removed.  provided for this article.  SEC. 34-206. Presumption of violation by seller.  11Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  a) In the event any package of cigarettes is found in the possession of a seller without the proper stamps being affixed thereto or without authorized printed markings ofai meter machine thereon, and the seller shall be unable to submit evidence establishing that he received such package within the immediately preceding forty-eight hours (48), and that he has not offered the same for sale, the presumption shall be that such package is being kept by such seller in violation oft the provisions of this article and shall subject him to b) Any cigarettes plaçed in any vending machine located within the city shall be presumed for sale within the city. Any vending machine located within the city containing cigarettes upon which the stamp has not been affixed or containing cigarettes placed so as not to allow visual inspection oft the stamp through the viewing areas as provided for by the vending machine manufacturer shall be presumed to contain untaxed cigarettes in  the penal ties provided.  violation of this article.  SEC. 34-207. Civil tax penalties.  a) Any person who has been issued a permit to affix revenue stamps by the Commissioner of Revenue and fails to properly affix the required stamps to any cigarettes pursuant to the provisions oft this chapter shall be required toj pay as part oft the tax imposed (1) $2.50 per pack, up to $500, for the first violation by a legal entity within a 36- (2) $5.00 per pack, up to $1,000, for the second violation by the legal entity within (3) $10 per pack, up to $50,000, for the third and any subsequent violation by the  hereunder, a civil penalty, to be assessed and collected of  month period; a 36-month period; and  legal entity within a 36-month period.  b) Where willful intent exists to defraud the City oft the tax levied under this chapter, such person shall be required toj pay a civil penalty of $25 per pack, up to $250,000. It shall be prima facie evidence ofintent to defraud when the number of such unstamped cigarettes exceeds either 30 packs or five percent ofthe cigarettes in the place of! business of such person, whichever is greater. Notwithstanding the immediately preceding threshold limits, ifthe number of unstamped packs exceeds 500 packs, it shall bej prima facie c) Any cigarettes in the place of business of any person required by the provisions oft this chapter to stamp the same: shall be prima facie evidence that they are intended for sale.  evidence ofintent to defraud.  12/Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  SEC. 34-208. Criminal tax penalties.  a) Any person violating any ofthe provisions oft this article shall be guilty ofa class 1  misdemeanor and required to pay the following, as applicable:  (1) Penalty oft ten (10) percent per month for late payment calculated from the day (2) Penalty ofi fifty (50) percent of any tax found to be overdue and unpaid for any act to failure to act constitution fraud or evasion oft the payment of any tax (3) Interest not to exceed three quarters of one person per month upon any tax  such tax became due;  imposed by this article; and found to be overdue or unpaid.  b) Each violation or event ofi noncompliance with any oft the provisions oft this article shall be and constitute a separate offense and shall subject every person convicted thereofto the penalties prescribed. Conviction and payment ofai fine or penalties for such violation shall not relieve aj person from the payment ofany tax imposed by this article. c) Any cigarettes, vending machines, counterfeit stamps, or other property found to be in violation ofthis article shall be declared contraband goods and may be seized by the commissioner ofr revenue. In addition to any tax due, the dealer or other person liable for the tax possessing such untaxed cigarettes shall be subject to civil and criminal penalties  herein provided.  SEC. 34-209. Seizure and sale ofvending machines and counterfeit stamps or impression a) Whenever the Commissioner of the Revenue shall discover cigarettes in quantities of more than six (6) cartons within the City which are subject to the tax imposed by this article and upon which the tax has not been paid, or upon which stamps have not been affixed or are without evidence of such tax shows thereon by the printed markings ofan authorized meter machine, as in this article requires, such cigarettes shall be conclusively presumed for sale or us within the City. The Commissioner ofRevenue and law enforcement may forthwith seize and confiscate such cigarette if:  devices.  (1) They are in transit, and are not accompanied by a bill of lading or other document indicating the true name and address of the cosigner or seller and of the cosigner or purchaser, and the brands and quantity of cigarettes SO transported; or are in transit and accompanied by a bill of lading or other document which is false or fraudulent in whole or in part; or (2) The are in transit and are accompanied by a bill of lading or other documents  indicating:  13Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  (3)  a. Ac consignee of purchaser in another state or the District of Columbia who is not authorized by the law of such other jurisdiction to receive or possess such tobacco products on which the taxes imposed by such other jurisdiction have not been paid, and unless the tax ofthe state of district of destination has been paid and the said products bear the tax stamp of that state or b. Ac consignee or purchaser in the Commonwealth but outside the city who does not possess a Virginia sale and sue tax certificate, a Virginia retail tobacco liçense and where applicable, botha a business license and retail tobacco license issued by the local C. They are not ini transit and the tax has not been paid, nor have approved arrangements for payment been made, provided that this subsection shall not apply to cigarettes in the possession of distributors or public warehouses which have filed notice and appropriate proofwith the Commissioner of Revenue that those cigarettes are temporarily within the City and will be send to consignees or purchasers outside the city in the normal course of  district; or  jurisdiction of destination; or  business.  b) All cigarettes and other property, other than motor vehicles, used in the furtherance of any evasion oft the tax imposed by this article, seized and confiscated according to subsection (a) oft this section shall thereupon be deemed to be forfeited to the city and may be disposed of by sale or other method deemed appropriate by the Commissioner of c) Notice ofs such seizure shall be given to known holders of property interests, ifany, by certified mail at least seven (7) days before the date of sale. Such notice shall contain the time and place at which the sale is to occur and procedures for administrative appeal as well as affirmative defenses which may be asserted by such holders. All moneys collected under this section shall bej paid to the City Treasurer and treated as other taxes collected under this article. No credit from any sale or other disposition shall be allowed  Revenue within ai reasonable time thereafter.  any tax or penalties owed.  14Page  City of Hopewell, Virginia, Code of Ordinances    Ordinance No:  VOTING AYE: VOTING NAY: ABSTAINING: ABSENT:  Johnny Partin, Mayor  ATTEST:  Brittani Williams, City Clerk  15Page  City of Hopewell, Virginia, Code of Ordinances    PH-2    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision Theme: Order of] Business:  Action: Approve and File Take Appropriate Action JApprove Ordinance 1st Reading Approve Ordinance: 2nd] Reading Seta a Public Hearing Approve on Emergency Measure  Civic Engagement JCulture & Recreation JEconomic Development Education Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business JCitizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: Public Hearing to permit Single-Family Dwelling Use in the B-4 District at 3421 Oaklawn Blvd., also identified as Parcel #089-1060  ISSUE: The B-4 District allows Single-Family Dwelling use with the approval ofa Conditional RECOMMENDATION: The City Administration recommends approving the CUP  Use Permit.  request with conditions.  TIMING: City Council action is requested on August 27,2024  BACKGROUND: This CUP application was first presented to City Council at a work  session on July 23, 2024.  ENCLOSED DOCUMENTS: CUP Application, Staff Report, Presentation  STAFF: Christopher Ward, Director of Development  FOR IN MEETING USE ONLY  MOTION:  SUMMARY: Y N  Y N 0 a  o D Councilor Rita. Joyner, Ward! #1 D D Councilor Michael Harris, Ward#2 D a Mayor. John B. Partin, Ward# #3 D D Vicel Mayor. Jasmine Gore, Ward#4  Councilor. Janice Denton, Ward# #5 0 a Councilor Brenda Pelham, Ward #6 Councilor Dominic Holloway, Sr, Ward#7  Rev.) January 2023    Roll Call  SUMMARY: Y N  Y N  D D Councilor Rita Joyner, Ward# #1 D D Councilor Michacl Harris, Ward# #2 D D Mayor. John B. Partin, Ward#3 a D Vice Mayor. Jasmine Gore, Ward#4  a 0 Councilor. Janice Denton, Ward#5 a D Councilor! Brendal Pelham, Ward! #6 a D Councilor Dominic Holloway, Sr., Ward#7  Rey.) Jarry: 2023    43487-060!"R RPaSerly. 28796958897  PERMIT - Caeros BLIE REVIEW 56896mount:  12.39A1 388:88  The City of  Hopewell, Virginia  300 N. Main Street. Department of Development (804) 541-2220 * Fax: (804)541-2318  ALTH  G L MAY202024  ÇONDITIONAL USE PERMITAPLICATION APPLICATION: FEE: $300  002H0L45  Appliaation Permit *  Rln  APPLICATION# By  APPLICANT for hh Wlnn - LLCI ADDRESS: 7I0N Hamsllen F  Bichmm& U 17221  PHONE# #: 84- 7o/-8144  FAX#: 904- 10:4206  EMAIL. ADDRESS: EPEAPCAZEPLAV Con  INTEREST INI PROPERTY:  OWNER OR  AGENT  IPCOMTRACTPURCHASEA, PROVIDE. A COPYOFTHE COMTRACTORALETER OPTHEPOPRTTOMAEESA CONSENTTOA MAKEI APPLICATION. c4Lh  OWNER:  ADDRESS: TIONHM 5f  Rihmnk hiwia 23321    PHONE! 4 -24)-8MA PROPERTY. ADDRESS/LOCATIgN:  FAXI 24--358- 620L  3421 Ooklun Blrl.  PARCEL#: 089/060 ACREAGB: 1398 ZONING: B4  ***  IFF REQUIRED: BY ARTICLE 16 OFTHE: ZONING ORDINANCE, *** A: SITEI PLANMUST ACCOMPANY THIS APPLICATION ATTACH A SCALED DRAWING ORI PLAT OFTHEI PROPERTY SHOWING:  1.F FLOOR PLANS OF THEI PROPOSED BUILDINGS.  2.THE PROPOSED DEVBLOPMENT WITH FRONT, SIDE, AND REAR ELEVATIONS.    THISREQUBSTFORACORACONDITIONALUSEN PBRMITIS FILEDI UNDBR SECTION  OFTHBZONING; ORDINANCE,  PRESENT USEOFP PROPERTY  SINLLE FAmILy RESIDENCE  "guny  THB CONDITIONAL USEI PERMIT WILLALLOW:  SINELE FAAyLT RESIDENTE   PLEASE DEMONSTRATE THAT THE PROPOSAL AS SUBMITTED OR MODIFIED WILL NOT AFFECT ADVERSBLY THE HEALTH, SAFETY, OR WELFARE OF PERSONS RESIDING OR WORKING IN THE  NEIGHBORHOOD OF' THEI PROPOSED USE.  NO AFFEC Dy h RSH  EXISTING  PLEASE DEMONSTRATE THAT THEI PROPOSAL WILLI NOT BEI DETRIMENTALTOPUBLIC WELFARE OR INJURIOUS TOTHEI PROPERTY ORI IMPROVEMENTS INTHEI NEIGHBORHOOD. 1LL NT EDETKIRENIZE -EXISTNG  PLEASE DEMONSTRATEI HOW THEI PROPOSAL AS SUBMITTED ORI MODIFIED WILL CONFORMTO THE COMPREHENSIVE: PLAN ANDT THEI PURPOSES AND THEI EXPRESSED INTENT OFTHE: ZONING MAJOETTY of FROPERTY IS RESIBENTIAZ  ORDINANCE.  ASOIMBROPTIISPROPEATOATIEAUTONZEDAGANVTIRAPORIHREDYCIRTETHAT TMISAPALICATOWAMDAEAICOMMMAOIQUNAMPANECONAEPEANDACQURAITETOTHE  ESTOPMIPANOMIEPOE,  h APPLICAMISIGNATURE APPLCANTPANTEDNAME  5/2  CHARLGS AYEPS MANASERMNER  OFFICE USE ONLY DATE RECEIVED 590-84 APPROVED  DATE OF ACTION.  DENIED  APPROVED WITH THEI FOLLOWING CONDITIONS:    5/13/24,4 4:47PM  qPublic.net- Cily of Hopewell, VA- Report: 0891060  CityofHopewell, VA  Summary ParcelID TaxID Nelghborhood 400 PropertyAddress 3421 OaklawnB Blvd Acreage Class TaxDistrict/Area 07 ViewMap  0891060 0891060 Hopewell, VA23860 (Note:Not oleucdontpldeumeni) N/A 1-1SingleFamlyUiban  LegalDescription M.OT052347AKB3UDWASOAENOOLNNE  Owner PrimaryOwner Riverciyentureslic 710NHamltonstA #300 Richmond, VA23221 Site! Description Zoning B4 Land LandType Primary Commerca/industland LandDetallValues Sum 87,700.00 ResidentialDwellngs Card 01 ResldentiaiDwellng1 Occupancy StoryHelght Roofing Attic Basement Type Basement RecRoom FinlshedRooms Bedrooms FamllyRooms Dlning Rooms FullBaths HalfBaths 4FIxtureB Baths SFixtureBaths KitchenSinks WaterHeaters CentralAlr PrimaryHeat ExtraFixtures TotalFixtures Fireplace Features PorchesandDecks LastUpdated Construction Woodframe Woodframe  Soil Actual 75.000 0.298  Effect. Effect. Prod Depth Meas Base Adj Extended  ID Front Acreage Front Depth Factor Factor SqFt Rate Rate Value Influ.Factor Value  177.500 1.00  13,485 6.50 6.50 87,700.00 9-15% E 87,700.00  18%  1.50 Material:Asphalts shingles None None None 8 4 0 0 2;6-Fixt. 0;0-Fixt. 0;0-Fixt. 0;0-Fixt. 1;1-Fixt. BVES No Heatp pump 0 8 Yes Masonryhreplace OpenFrame Porch212 11/29/2023 Alumsiding 1.0 Alums siding 1.5 Crawl Total  dltemsperure/Oubios Woodf framev MXMDMNNCNN 540SF  Exterlor Cover Floor BaseArea(si) Fin.Area(sf)  1174 1018 1174 2192  1174 614 0 1788  htipslapublie.sehnelderceropcomAypkeatonapsApD-1OalayeD-20a1aPagebpePpaD-48PAg#D-s0aaKeyValue-0891080  1/3    5/13/24, 4:47 PM improvements Card01 Const ID Use Type DWELL Transfers Date 6/7/2023 12/1/2021 12/1/2021 8/8/2019 12/29/2015 THOMASULEBGJOHNBURNETTIR 11/21/2013 BURNETTPEGGYH 11/21/2013 UPRATTPICGYAND,OHNR 4/19/1999 12/29/1998 HARCHELLIILIANC 4/15/1990 1/1/1932 Valuation Assessment) Year Reasonfor Change VALUATION AssessedValue) Photos  qPublic.net- Cily of! Hopewell, VA- Report: 0891060  Year Eff C- 1950 2005 G 0.00 MAS  Base  Adj Size/ Cost Phys Obsol Mrkt % 0 1788 183440 5 0 100 100 174300 31.33 20x27 16920 55 0 100 100 7600  Grade Const Year Cond Rate Features Rate Area Value Depr Depr Adj Comp Vale  01 DETGAR Wodtamew/heathing C 1950 1950 AV 31.33  Owneri COMPASCWIECAEOAOULC HARRISONEARNESTW, ARASONEARNESTWESTWESUSANPHOIZHER HARRISONEARNESTWADISFIATBEDSE BURNEITPEGGYH HATCHELLJH PRINCEGEORGEDEED  Owner2 Book&Page Documente  Amount $159,000 $350,000 $100,000 $0 $155,000 $0 $0 $1 $1 $0 $0  230001199 210003596 210003595 190001686 150002407 CWF130000111 CWF130000110 PRIGEO  316/550 WB1 19/854 WB1 15/41  12/31/2023 NC $87,700 $181,900 $269,600  01/01/2023 Reassessment $87,700 $70,000 $157,700  01/01/2021 Reassessment $87,700 $17,000 $104,700  01/01/2019 Reassessment $87,700 $14,700 $102,400  01/01/2017 Reassessment $87,700 $14,700 $102,400  Land Improvements Total  2922/09/01  Sketches  pslpusiesdnasesapaAmApAaMAROACAXDMPMALPDPANPPMD-EPRAD.sAlu-o9ioNO  2/3    5/13/24, 4:47PM  qPublic.nel- CllyofHopewel, VA- Report: 0891060  01  19.5 1sFr (156)  9  1-1/2sFr (1018)  31  31  30.5 OFP (212) 26.5  Nodataa availablef fort thef lolowingmodules:CommerdlaiBuldings:  Thr chyadlhpwaAwoOlkemahnpeyetat loprodurether mosl accurale infomationpassine, Moananiekpewaint inplied, areprovidedlor thndatahorein.is  Contacius  Duvelupedhy Schneider GEOSPATIAL  uscol interpretalion. IUser PrivacyPolicy SDPRPIVAY,NoIse Last Datal Upload: 5/13/2024,1 11:40:29AM  Mpslgpalieadasderop.aAgsNmApAPD-PMAANDIEPANPePD-PgaDRAD-9PBAKGVALP-OBPICRO  3/3    5/20/24, 11:32AM  Matrix.  360 Property View  3421 Oaklawn Blvd, Hopewell, VA 23860-4705, Hopewell County  Photos    83  &  l  htips:/cvrmis.mismatix.com/MatixPrinting.PrintOplions.aspx?ASPX7C-HASIAMAAEAIWMEWSFDSUQJnSyA2NDUOVdLJKB3JIZ4QMgMZYWAKDPAY-.. 1/3    5/20/24, 11:32AM  Matrix  htpsllowmis-mlsmatik.comMatinPantingPmoplomsapade"aC-AMMAAMEAIMMEMFDSUGINSA.NDUDVALRAIZAOMOMZYWADPAL.. 2/3    5/20/24, 11:32AM  Matrix  hlipsllewmis.mlsmatik.com.MaiwPaningPamoplomsasp.de-C"BAMAMWEAIMMEMFOSUO.NSYA2NDUDVALNGNIEAONM9MZYWAMOPA'-- 3/3    8  00'008  pA8 unejyeo 1248 yueg eyeedeseyo  00'008 .9/200  ddylwied "PPOPPOrNR  4202/91/9  lemadoH jo AoO 077 'seanguen Ao JOAIB    U Z - 8  -  Z -    e - O) 00   -  à IE 9   @ 5 @  LT  A  0 0 a  D  @    C    a & 5  e e - 9 e   d 4 -  a - E O D  a -  VA 6 -  V) 8 U 0 on  8 On  a     U /      - 0 00 6  @  B IE 9 a n A  - LE    De 0 a e 9 @ U - a  B DE 9 :  LE    @ a  a  -  O) 0 0 @ 5 E 8 9 of a >  0 - 6 E E O U a  - e o 3 e a  @  E    -  3 6  B -  A f @ C W E  @ I  @ E E O   a  0 C 2 (o  on    a >  in f @ - C 0 @ a on  0  E 5 22  R  0 o  0 e @ 6  0 - 9  E 6 : On E o  a   0 8    0 - 0 00 9 @ a -  B : lE 9 e  9 RE    OF HOPE  REQUEST FOR CONDITIONAL USE PERMIT TO UTILIZE AN EXISTING STRUCTURE ASA A SINGLE- FAMILY DWELLING ON PARCEL #089-1060 IN THE B-4 DISTRICT, LOCATED AT 3421 OAKLAWN BLVD.  OF EALTH  CITYCOUNCIL  STAFF REPORT  Stafff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell.  EXECUTIVE SUMMARY  The applicant, Charles Ayers of River City Ventures, LLC, requests a Conditional Use Permit to utilize an existing structure on Parcel #089-1060, also identified as 3421 Oaklawn Blvd., asa Single-Family Dwellingi ini the Corridor Development District (B-4). Staff recommends  approvalwith conditions. TENTATIVE SCHEDULE OFI MEETINGS Planning Commission July1 11, 2024  I.  BODY City Council City Council  DATE July 23, 2024 TBD  TYPE Public Hearing Work Session 2ndp Reading / PH  RESULT Pending No Action Pending  III. IDENTIFICATION AND LOCATIONAL INFORMATION  Existing Zoning Requested Zoning Acreage Legal Description Election Ward Future Land Use Strategic Plan Goal Approval Method Can Conditions be Set? Map Location  B-4, Corridor Development District 0.298 acres /13,312.5sf REM PT OFL LOTS 25-26-27 BLK20 SUBDIVISION: WOODLAWN 7 Corridor Commercial Housing City Council Resolution Yes Parcel #089-1060  N/A  Case #2024-0645  CUP for Parcel #089-1060  pg.1    IV. PUBLIC NOTIFICATION  PUBLIC HEARING City Council  NOTIFICATION TYPE Letter to Adj. Properties Progress-Index. Ad Letter to Adj. Properties  DATE 6/28/2024 8/13/2024  DATE 7/5/2024 8/20/2024  Planning Commission Progress-Index. Ad  6/28/2024 8/16/2024  V. ROLE OF PLANNING COMMISSION AND CITY COUNCIL  Excerpted and paraphrased from Handbook) for Virginia Mayors & Council Members  Within each zoning district some uses are permitted as a matter of right and others are only conditionally permitted. The theory behind the conditional use approach is that the particular use has a certain level of negative externality which, if properly managed, could allow the use to be established in the district. Absent proper management, conversely, the use is most likely unacceptable. The Conditional Use Permit process affords a case-by-case review. It is up to the local governing body to establish the conditions under which the Conditional Use Permit is to be approved; applicants/property owners are not required to agree to the conditions imposed for them to be valid and binding on the property. The question being considered is whether the proposed use in the proposed location can be conditioned in such a way as to prevent negative externalities from being imposed on adjacent and nearby properties. Possible negative externalities can comprise a long list that are often spelled out in the ordinance = smoke, dust, noise, trash, light, traffic, incompatible activity levels or hours of operation, likelihood of trespass on adjoining properties, stormwater/drainage runoff, inadequate public infrastructure, and many more. Conditional Use Permits in Hopewell run with thel land and not the owner.  VI. APPLICABLE CODE SECTIONS  1. Article XVIL, Non-Conforming Uses, Section E Non-Conforming Lots of Record 2. Article XI-A, Section A, Item 41, Corridor Development District (B-4)  VII. SUBJECT PROPERTY  The subject property, Parcel #089-1060, is a non-conforming lot on Oaklawn Boulevard towards the middle of block between Surry Avenue and Wilmington Avenue. The property dimensions are 75 feet wide by 177.5 feet deep fora ai total of 13,312.5 square feet. The B-4 Corridor Development District sets the minimum lot width at 100 feet and the minimum lot size for a single use at 12,00 square feet. The lot width is less than the required minimum,  Case #2024-0645  CUP for Parcel #089-1060  pg.2    makingi itr non-conforming tot the B-4 District. In addition, the B-4 District requires an approved Conditional Use Permit priort to the use ofay property as a Single-Family Dwelling. Lastly, the property does not have a driveway that conforms to city standards.  VIII. APPLICANT POSITION  The applicant argues that a majority of propertyi in the area is currently used as single- family dwellings and the continued use of this property asa as single-family dwelling will  not have an adverse effect on neighboring properties.  IX. STAFF ANALYSIS  When considering a conditional use permit, one must consider the seven conditions outlined in Article XXI of the Zoning Ordinance. Conditions may be mandated to ensure the character of the neighborhood and zoning district in which the use is locating will not be adversely affected. Such conditions may address architectural style, materials, landscaping, enhanced storm water management, or any other required condition that mitigates any potential negative impact with the goal of Staff submits that this property has always been used as a single-family dwelling and its continued use asasingle-family dwelling will not adversely impact the surrounding  maintaining or enhancing the surrounding neighborhood.  area.  X.  RELATIONSHIP TO1 THE COMPREHENSIVE PLAN  AGE OF HOUSING  Hopewell has seen lower levels of new development in recent decades when compared to other cities int the region and state, with a drastic slowdown beginningi in the 1980s. Forthisreason, the city now! has an aging stock ofh housing units, with nearly 80% of all units built in the 1970s or earlier (Hopewell Comprehensive Plan 2018, pg.  202).  THE FUTURE LAND USE PLAN  Stable areas are fully built-out and are not viewed as available strategic opportunity areas for future growth. This leaves infill development and redevelopment employing Traditional Neighborhood Design (TND) and Urban Development Area (UDA) principles as the land use form upon which City leaders must focus. Iti is important to distinguish between the two. Infill attempts to "seed" (or catalyze) a progressive  Case #2024-0645  CUP for Parcel #089-1060  pg.3    movement to gradually upgrade the value and attractiveness ofa given neighborhood or commercial area. Redevelopment focuses on larger properties or groups of properties that are: substantially ydeteriorated or vacant, with potentaleconomicvalue Infill development and redevelopment projects can have substantial benefits for Hopewell. This will not occur without City guidance and planning initiatives. Communities that have pursued active infill and redevelopment programs have realized a strengthening of their real estate market by renewing housing stock and readapting sub-standard neighborhoods and sub-par commercial areas. *Hopewell  for the entire community.  comprehensive Plan 2018, pg. 117).  XI. STAFFF RECOMMENDATION  Of the fifteen (15) properties on this block of Oaklawn Boulevard, thirteen (13) are were originally constructed and are currently used as single-family dwellings. The Hopewell Zoning Ordinance has permitted single-family dwellings with a Conditional Use Permit in the B-4 district for many decades and does not detract from the overall commercial nature of the district or prevent future commercial development. Staff recently recommended the approval of a Conditional Use Permit to use a property at the other end of this block as a single-family dwelling (3400 Oaklawn). In that particular case, as sunset provision on the use was recommended (and ultimately approved by City Council) because the property had previously been used as a commercial property. Staff's research of the property in question has revealed that it "As may be: specified within each zoning district, uses permitted subject to conditional use review criteria shall be permitted only after review by the Planning Commission and approval by the City Council only if the applicant demonstrates that: 4. The proposed conditional use conforms tot the character ofthenegibortodwitin the same zoning district in which it is located. The proposal as submitted or modified shall have no more adverse effects on health, safety or comfort of persons living or working in or driving through the neighborhood, and shall be no more injurious to property or improvements ini the neighborhood, than would any other use, generally permitted in the: same district. In making sucha a determination, consideration shall be given to location, type, size, and height of buildings or structures, type and extent of landscaping and screening on the site, and whether the proposed use is consistent with anyt theme, action, policy or map of the Comprehensive Plan." For these reasons, Staff supports the approval of this application with the following  has always been used as a single-family dwelling.  conditions:  Case #2024-0645  CUP for Parcel #089-1060  pg.4    a. The applicant must complete an administrative resubdivision to combine Lots 25, b. The applicant will improve the existing, overgrown gravel driveway in the rear yard  26, and 27i into one lot. with a new top dressing of gravel.  XII. PLANNING COMMISSION RECOMMENDATION  The Hopewell Planning Commission voted 3-2 to recommend approval of the CUP 1. The applicant will complete an Administrative Resubdivision to combine Lots 25, 2. Thea applicant willi improve the existing overgrown, gravel drivewayi int the rear yard  application with thei following conditions: 26, and 27i into one lot. with a new top dressing of gravel.  XIII. PUBLICC COMMENT  To date, no public comment has been received.  Case #2024-0645  CUP for Parcel #089-1060  pg.5    APPENDIX, A-I MAPS  CITYLOCATIONAL MAP - Yellow Circle indicates general area  HopewelD  PROPERTY! LOCATION - Red box indicates Parcel #089-1060  Case #2024-0645  CUP for Parcel #089-1060  pg. .6    APPENDIXB-SURROUNDING AREA DATA  ADDRESS 3416 Oaklawn 3414 Oaklawn 3412 Oaklawn 3410 Oaklawn 3404 Oaklawn 3402 Oaklawn 3400 Oaklawn 3401 Oaklawn 3403 Oaklawn 3405 Oaklawn 3407 Oaklawn 3409 Oaklawn 3417 Oaklawn 3419 Oaklawn  PARCEL 089-1365 089-1370 089-1375 089-1380 089-1385 089-1390 089-1395 089-1105 089-1100 089-1096 089-1095 089-1090 089-1070 089-1065  USE Single-Family Dwelling use Single-Family Dwelling use Commercial use Single-Family Dwelling use Single-Family Dwelling use Single-Family Dwelling use Single-Family Dwelling use Commercial use Single-Family Dwelling use Single-Family Dwelling use Single-Family Dwelling use SFD use CUP under consideration Single-Family Dwelling use Single-Family Dwelling use  Case #2024-0645  CUP for Parcel #089-1060  pg.7    PH-3    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision' Theme: Order of] Business:  Action: JApprove andi File Take Appropriate Action JApprove Ordinance 1st Reading JApprove Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency Measure  Civic Engagement Culture &1 Recreation Economic Development Education Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: Public Hearing to allow single-family dwelling construction on a non-conforming lot at3 3104 St. Charles St., also identified as Parcel #123-  0055  ISSUE: City Zoning Ordinance allows for the construction of single-family dwellings on non- conforming lots with the approval ofa CUP. Conditions of approval can be set. RECOMMENDATION: The City Administration recommends approving the CUP  request with conditions.  TIMING: City Council action is requested on August 27,2024  BACKGROUND: This CUP application was first presented to City Council at a work  session on July 23, 2024.  ENCLOSED DOCUMENTS: CUP Application, Staff] Report, Presentation  STAFF: Christopher Ward, Director of Development  FOR IN MEETING USE ONLY  MOTION:  SUMMARY: Y N  Y D  D 0 Councilor) Rita. Joyner, Ward# #1 D o Councilor Michaell Harris, Ward! #2 a a Mayor. John B. Partin, Ward# #3 D 0 Vicel Mayor. Jasmine Gore, Ward#4  a a Councilor. Janice Denton, Ward# #5 D 0 Councilor Brendal Pelham, Ward# #6 Councilor Dominic Holloway, Sr., Ward#7  Rev. Janary 2023    Roll Call  SUMMARY: Y N  Y N a  o 0 Councilor Rital Joyner, Ward#1 D 0 Councilor Michael Harris, Ward# #2 a a Mayor. John B. Partin, Ward# #3 D - Vice Mayor. Jasmine Gore, Ward#4  Councilor. Janice Denton, Ward#5 D D Councilor) Brendal Pelham, Ward#6 a a Councilor! Dominic Holloway, Sr., Ward#7  Rev. Jatuary 2023    OF HOPA  The City of  Hopewell, Virginia  300 N. Main Street Department of Development (804) 541-2220- Fax: (804) 541-2318  EALTH OF  CONDITIONAL USEI PERMIT APPLICATION APPLICATION! FEE:$ $300  APPLICATION# ADDRESS:  APPLICANT: MMS Rental Group, LLC  10709 Cliffmore Dr, Glen Allen, VA 23060  PHONE: #: (804)517-8667  FAX#:  EMAIL. ADDRESS: Raintreeinvesimentholdings@gmal.com  INTEREST INI PROPERTY:  OWNER OR V  AGENT  FCONTRACTPURCIASER PROMIDEACOPYOP' THE CONTRACTORALETIEK OFTHEPROPERITOINERSCONSENTTOMAKEAKEAPPLICATION.  OWNER: ADDRESS: PHONE #:  Robert A. Kneaul  FAX#:  PROPERTY ADDRESS/LOCATION:  3104 St Charles St, Hopewell, VA 23860  PARCEL#: 1230055  ACREAGE: 0.2164 ZONING: R1-A  *** IF) REQUIRED BY ARTICLE 16 OF THE ZONING ORDINANCE, A SITE PLANI MUST ACCOMPANY THIS APPLICATION ATTACH. A SCALEDI DRAWING ORI PLAT OF THEI PROPERTY SHOWING:  **  1.FLOORI PLANS OF THE PROPOSED BUILDINGS.  2.THEI PROPOSED DEVELOPMENT WITH FRONT, SIDE, ANDI REAR ELEVATIONS.    THIS REQUESTFOR, A CONDITIONAL USEI PERMIT IS FILED UNDER SECTION  OFTHE ZONINGI ORDINANCE.  PRESENT USE OF PROPERTY:  Vacant Landy where a previous single family home was located that burned down.  THE CONDITIONAL USE PERMIT WILL ALLOW:  As singlef family home tot beb built under previous zoningr requirements thata allowed fork lots squaref footaget tot be under 10,000 SQFT.  PLEASE DEMONSTRATE THAT THE PROPOSAL AS SUBMITTED OR MODIFIED WILL NOT AFFECT ADVERSELY THE HEALTH, SAFETY, OR WELFARE OF PERSONS RESIDING OR WORKING IN THE  NEIGHBORHOOD: OF THEI PROPOSEDI USE.  Thep purposed new single family! home willl be built toc code and the process willf follow all city regulations  PLEASE DEMONSTRATE THATTHE PROPOSAL WILL NOT BEI DETRIMENTAL TOPUBLIC WELFARE ORI INJURIOUS TO THE PROPERTY ORI IMPROVEMENTS IN" THE NEIGHBORHOOD. The purposed news single family! homey willl be built to code and the process will follow all city regulations.  PLEASE DEMONSTRATE HOW THEI PROPOSAL AS SUBMITTED ORI MODIFIED WILL CONFORMTO THE COMPREHENSIVE: PLAN AND" THE PURPOSES AND THE EXPRESSED INTENT OF THE: ZONING Thep proposed property will meet alls set back requirements pert the city. The propertyi is already zonedf for a singlef family home. The new home will bring value tot the neighborhood andf freshen upa a and otherwise unkeptg piece ofl landi inan nice neighborhood.  ORDINANCE.  AS OWNER OF1 THIS PROPERITORTHEAUTHONLZEDAGENTTHEREFORIMERERYCERTIEYTHAT THIS APPLICATIONAND: ALLACCOMPANYNG. DOCUMENISARECOMPLETEAMDACCURATETOTHE  BSTOFMIANOMIEDGE Parker Snh Parker Smith  06/06/2024  APPLICANT SIGNATURE APPLICANT PRINTED NAME  DATE  OFFICE USE ONLY DATE: RECEIVED  DATE OF ACTION  APPROVED  DENIED  APPROVED WITHTHE FOLLOWING CONDITIONS:    a 5  6  o  €    3 -  - 0 e U . 6 M d0 5  la  E  0 Z  e  Z - E  3 1 Dn 3 L K E  E    o  M o e  - L    6 0 8 %  €  )  8 0 13  E 6  O  N 6 e  O  SA  0  a    BASTRSATE  @  H  7  83AO3  0020833 EO0O son REO  E C  6 N 6 a 5  E #  3 a    SNOIIVA313 o 3895 00  Econ RRETO MST  m  lE    € C - e M 6 e  SNOIIVA31B  0050833515 539000 ELonS 833 11  E EE E E    a    9  o 8  A  9  2 3  5    <  8  3 is 8 € o - - e T E 1 6 8 8 0  0 - 8 @ 5 D 1  @  E  E    a 3 @ €  E dt E  8 0 DE E 8 0 S  à 8  D e R f I > 9  0  E  T @ I @ -  m   @ E 6 C a  ( @  - =  -   - A 2 3    @  a à  @ E 6    a - (    9 DE  t & 0  €  in I  E  € 2  d8 5 C  -  A V  5  On C € 0)    0n E O = 6 C - 6 N 6  e a  € I 9  - a  9    OF HOPEL  REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT. A SINGLE-FAMILY DWELLING ON NON- CONFORMING PARCEL#123-0055 IN THE R-1A DISTRICT, LOCATED AT 3104 ST. CHARLES ST.  EALTH o  CITYCOUNCIL  STAFF REPORT  Staff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell. The applicant, MMS Rental Group, LLC, agent fort the owner, Robert A Kneaul, requests a Conditional Use Permit to construct a single-family dwelling on non-conforming Parcel #123- 0055, also identified as 3104 St. Charles St. in the R-1A District. Staff recommends approval  EXECUTIVE SUMMARY  with conditions.  II.  TENTATIVE SCHEDULE OFI MEETINGS Planning Commission July11,2024  BODY City Council City Council  DATE July23,204  TYPE Public Hearing Work Session  RESULT Pending No Action  August 27,2024 1st Reading/ /PH Pending  III. IDENTIFICATION, AND LOCATIONAL INFORMATION  Existing Zoning Requested Zoning Acreage Legal Description Election Ward Future Land Use Strategic Plan Goal Approval Method Can Conditions be Set? Map Location  R-1A Residential Low Density N/A 0.216 acres /9,425 sf 5 Urban Residential Housing City Council Resolution Yes Parcel #123-0055  LOT 12 SUBDIVISION: WESTWOOD PLAZA  Case #2024-0695  CUP for Parcel #123-0055  pg.1    IV. PUBLIC NOTIFICATION  PUBLIC HEARING City Council  NOTIFICATION TYPE Letter to Adj. Properties Progress-Index, Ad Letter to Adj. Properties  DATE 6/28/2024 8/13/2024  DATE 7/5/2024 8/20/2024  Planning Commission Progress-Index. Ad  6/28/2024 8/16/2024  V. ROLE OF PLANNING COMMISSION, AND CITY COUNCIL  Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members  Within each zoning district some uses are permitted as a matter of right and others are only conditionally permitted. The theory behind the conditional use approach is that the particular use has a certain level of negative externality which, if properly managed, could allow the use to be established in the district. Absent proper management, conversely, the use is most likely unacceptable. The Conditional Use Permit process affords a case-by-case review. It is up to the local governing body to establish the conditions under which the Conditional Use Permit is to be approved; applicants/property owners are not required to agree to the conditions imposed for them to be valid and binding on the property. The question being considered is whether the proposed use in the proposed location can be conditioned in such a way as to prevent negative externalities from being imposed on adjacent and nearby properties. Possible negative externalities can comprise a long list that are often spelled out in the ordinance = smoke, dust, noise, trash, light, traffic, incompatible activity levels or hours of operation, likelihood of trespass on adjoining properties, stormwater/drainage runoff, inadequate public infrastructure, and many more. Conditional Use Permits in Hopewell run with the land and not the owner.  VI. APPLICABLE CODE SECTIONS  1. Article XVIL, Non-Conforming Uses, Section F Non-Conforming Lots of Record  2. Article III-A, Residential, Low-Density District (R-1A)  VII. SUBJECT PROPERTY  The subject property, Parcel #123-0055, isa ar non-conforming lot on St. Charles Street towards near the intersection with Terrace Avenue. The property dimensions are 601 feet wide by 145 feet deepi for a total of 9,425 square feet. The R-1A District sets the minimum lot width at75 feet and the minimum lot size for a single use at 10,00 square feet. The lot width and total area are less than the required minimums, making it non-conforming to the R-1A District.  Case #2024-0695  CUP for Parcel #123-0055  pg.2    VIII. APPLICANT POSITION  The subject property previously contained a single-family dwelling (approximately 1,000sf) that was likely constructed in the 1960s but substantially burned down a few years ago. Due toi its unsafe condition, the property ended up on the City'sS Spot Blight list and was ultimately demolished and cleared. The applicant proposes to constructa new, 1-story, 3-bedroom, 2 full bath, 1,318 square foot house on an unkept lot and  will bring value to the neighborhood.  IX. STAFF ANALYSIS  When considering a conditional use permit, one must consider the seven conditions outlined in Article XXI of the Zoning Ordinance. Conditions may be mandated to ensure the character of the neighborhood and zoning district in which the use is locating will not be adversely affected. Such conditions may address architectural style, materials, landscaping, enhanced storm water management, or any other required condition that mitigates any potential negative impact with the goal of The surrounding properties are typical 1-story ranchers with brick, aluminum or vinyl The proposed new single-family dwelling will meet all district setbacks, as required by  maintaining or enhancing the surrounding neighborhood.  siding with an average size of 1,353sf.  the ordinance.  X. RELATIONSHIP TO THE COMPREHENSIVE PLAN  AGE OF HOUSING  Hopewell has seen lower levels of new development in recent decades when compared to other cities in the region and state, with a drastic slowdown beginning in the 1980s. Fort thisr reason, the cityr now! has an aging stock ofhousing units, with nearly 80% of all units built in the 1970s or earlier (Hopewell Comprehensive Plan 2018, pg.  202).  THE FUTURE LAND USE PLAN  Stable areas are fully built-out and are not viewed as available strategic opportunity areas for future growth. This leaves infill development and redevelopment employing Traditional Neighborhood Design (TND) and Urban Development Area (UDA) principles as the land use form upon which City! leaders must focus. Iti is important to distinguish between the two. Infill attempts to "seed" (or catalyze) a progressive movement to gradually upgrade the valuea and attractiveness ofa given neighborhood or commercial area. Redevelopment focuses on larger properties or groups of  Case #2024-0695  CUP for Parcel #123-0055  pg.3    properties that are substantially deteriorated orv vacant, with potential economic value Infill development and redevelopment projects can have substantial benefits for Hopewell. This will not occur without City guidance and planning initiatives. Communities that have pursued active infill and redevelopment programs have realized a strengthening of their real estate market by renewing housing stock and readapting sub-standard neighborhoods and sub-par commercial areas. *Hopewell  for the entire community.  Comprehensive Plan 2018, pg. 117).  XI. STAFFF RECOMMENDATION  A survey of the properties on this block reveals a homogenous collection of 1-story homes ranging in size from 988sf to 2,314sf with mostly vinyl or aluminum siding. A large majority of the lots meet the minimum lot size and width requirements; however, the two closest to the subject lot are similar in size and non-conforming to the district, as well. The proposed house falls just short of the average size but the "As may be specified within each zoning district, uses permitted subject to conditional use review criteria shall be permitted only after review by the Planning Commission and approval by the City Council only if the applicant demonstrates that: 4. The proposed conditional use conforms to the character of the neighborhood within the same zoning district in which it is located. The proposal as submitted or modified shall have no more adverse effects on health, safety or comfort of persons living or working in or driving through the neighborhood, and shall be no more injurious to property or improvements in the neighborhood, than would any other use generally permitted int the same district. In making such a determination, consideration shall be given to location, type, size, and height of buildings or structures, type and extent of landscaping and screening on the site, and whether the proposed use is consistent with any theme, action, policy or map of the Comprehensive Plan." For these reasons, Staff supports the approval of this application with the following 1. The new: structure will have 12-inch minimum eaves along all roof edges. 2. The lot will have a minimum coverage of 20% tree canopy at full maturity. 3. Adriveway will be installed in accordance with the City's driveway policy:  style and materials are consistent with the neighborhood.  conditions:  a. ifinstalled in thei front yard, the driveway willl be constructed of asphalt or b. Ifi installed in the rear yard, the driveway will be constructed of gravel,  concrete asphalt or concrete.  Case #2024-0695  CUP for Parcel #123-0055  pg.4    XII. PLANNING COMMISSION RECOMMENDATION  The Hopewell Planning Commission voted 5-0 to recommend approval with the 1. The proposed single-family dwelling willl bei ins substantial conformance with the 2. The proposed single-family dwelling will have a minimum of12" eaves along all 3. The lot willl have a minimum tree canopy coverage of at least 20% at time off full 4. A driveway of concrete or asphalt will bei installed in accordance with the City's  following conditions:  house design submitted with the CUP application.  roof edges. maturity. driveway policy.  XIII. PUBLIC COMMENT  To date, no public comment has been received.  Case #2024-0695  CUP for Parcel #123-0055  pg.5    APPENDIXI A- MAPS  CITY LOCATIONAL MAP. - Yellow Circle indicates general area  Hopewel  PROPERIYLOCATION - Red boxi indicates Parcel #123-0055  Case #2024-0695  CUP for Parcel #123-0055  pg.6    APPANDKB-SUROUNONG AREA DATA  SURROUNDING PROPERTIES - PARCEL! #123-0055  3104St. Charles  HOUSE 1260 1182 1272 1305 1516 1228 1226 1289 2314 988 1306 1,353 1,318  LOTSQ  YR 1964 SF 1970 SF 1962 SF 1962 SF 1962 SF 1962 SF 1962 SF 1962 SF 1962 SF 1962 SF 1962 SF  ADDRESS STORIES SQFT  WIDTH DEPTH FT  MATERIAL BUILT TYPE  1 3106ST CHARLES 2 3108ST CHARLES 3 3200ST CHARLES 3201ST CHARLES 5 3202ST CHARLES 6 3203ST CHARLES 7 3204ST CHARLES 8 3205ST CHARLES 3206ST 9 CHARLES 10 3207ST CHARLES 11 3208ST CHARLES AVERAGE #123-0055  1 1 1 1 1 1 1 1 1 1 1 1 1  62.5 60 75 75 75 75 75 75 75 75 75 72.5 60  145 9,062.5 145 8,700 145 10,875 145 10,875 145 10,875 145 10,875 145 10,875 145 10,875 145 10,875 145 10,875 145 10,875 145 10,512 145 9,425  BRICK VINYL VINYL ALUM VINYL VINYL BRICK ALUM VINYL VINYL ALUM VINYL VINYL  SF  BLUE = Proposed house  Case #2024-0695  CUP for Parcel #123-0055  pg.7    REGULAR BUSINESS    R-1    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision Theme: Order of Business:  Action: Approve and File Take Appropriate Action JApprove Ordinance 15) Reading JApprove Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency Measure  Civic Engagement Culture & Recreation Economic Development Education Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: Certified Local Government contract  ISSUE: Hopewell hasi met the requirements: for CLG designation and the execution ofacontract RECOMMENDATION: The City Administration recommends providing the authority  with DHR will make that designation official.  to the City Manager to execute the CLG contract with DHR. TIMING: City Council action is requested on August 27,2024  BACKGROUND: The City has been seeking this designation for approximately 10 years.  ENCLOSED DOCUMENTS: CLG contract  STAFF: Christopher Ward, Director of] Development  FOR] IN MEETING USE ONLY  MOTION:  Roll Call  SUMMARY: Y N D D Rev.) Jannary? 2023  Y N  Councilor Rita. Joyner, Ward#1 a a Councilor Michael Harris, Ward# #2 D a Mayor. Johnl B. Partin, Ward#3 Vicel Mayor. Jasmine Gore, Ward#4  0 a Councilor. Janice) Denton, Ward#5 a D Councilor Brendal Pelham, Ward #6 D D Councilor Dominicl Holloway, Sr., Ward#7    CERTIFIED LOCAL GOVERNMENT. AGREEMENT VIRGINASTATEHSTORIC PRESERVATIONG OFFICE  CERTIFIEDLOCAL GOVERNMENT AGREEMENT BETWEEN THE CITY OF HOPEWELL ANDTHE carry out the following responsibilities as a Certified Local Govemment (CLG), in cooperation with the Virginia  The CityofHopewell  inc consideration ofl having been granted Certified Local Government status, agrees to  Department ofHistoric Resources, the Statel Historic Preservation Office (SHPO):  1. 2. 3.  Enforce the local historic preservation ordinance for the designation and protection of local historic properties, as provided fori in $15.2-2306 and in accordance with Section H A ofthe Virginia CLG Maintain an adequate and qualified local review board as established by thel local ordinance, as provided: for in $15.2-2306; andi in: accordance with Section IIJ Bo ofthe' Virginia CLG Program Initiate or continue as system fort thes survey andi inventory ofl locall historic properties (including for 4years (period of time for survey) thati is coordinated and compatible with the statewide comprehensive planning process, andi maintain a detailed inventory ofdistricts, sites, and structures under the review board'sj jurisdiction, witht technical assistance provided by the Department ofHistoric Resources in accordance with Section IIC Coft the Virginia CLGI Program guidelines; Provide for adequate public participation int the local historic preservation program in accordance with Review and comment upon nominations tot thel National Register ofl Historic Places for properties within itsj jurisdiction, and within 60 calendar days ofreceiving a complete nomination submit tot the Department ofH Historic Resources the local review board's report and the chiefe elected official's recommendation as tov whether or not ther nominated property meetst the criteria ofthel National Register in accordance with Section IV ofthe Virginia CLGI Program guidelines; Assist the Department ofHistoric Resources, ifnecessary, inj providing mailing labels witht the names anda addresses of property owners within local historic districts being nominated to thel National Register, and assist with making arrangements for local public hearings at mutually agreeable times Coordinate locall historic preservation, to the extent practicable, with the Department ofl Historic Resources (DHR), whichs shall provide the technical assistance, guidance, andi information to the Submit an annual report oft thel local review board's activities for the past) yeart to the Department of Historic Resources by October 30 ofe each year (ora as requested by DHR) ina accordance with the Carry out the general program procedures as outlined in the Virginia Certified) Local Govemment  Program guidelines; guidelines;  archaeological. sites ifapplicable) focusing on. AVillage  name ofa area ofs survey)  4. 5.  Section IIDofthe Virginia CLG Program guidelines;  6.  and locations when such districts are nominated; Certified Local Government as requested;  7. 8. 9.  Virginia CLGI Program guidelines and ast further directed by the SHPO;  program guidelines, as revised;    CERTIFIEDLOCALGOVERNMENT, AGREEMENT  page2  10. Demonstrate during thet time period from September 2024 improvement in the following specified area(s):  to_ September 2028  a. Develop historic district guidelines fort the B-1 Downtown) Historic District that meets the b. Ensure that members oft the review board complete applicable training as approved by the C. Update the City Point historic district guidelines to include guidelines for new construction and  Secretary of Interior's Standards and Guidelines for Historic) Preservation.  Department ofHistoric Preservation.  current Secretary oft the Interior Standards fors substitute materials.  Signatures  Fort the Certified Local Govermmen!:  Chief Elected Local Official  Printed Name: Title: Date:  For the Department ofi Historic Resources  Statel Historic Preservation Officer  Printed name: Date_    R-2    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan' Vision' Theme: Order of Business:  Action: Approve and File XTake Appropriate Action JApprove Ordinance 1s Reading JApprove Ordinance 2nd Reading Setal Public Hearing Approve on Emergency Measure  Civic Engagement Culture & Recreation JEconomic Development JEducation Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports of Council Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: Winston Churchill Emergency Pipe/Road Repair ISSUE: Allocation of funds for Winston Churchill Emergency Pipe/Road Repair RECOMMENDATION: Allocate funds per Finance Committee recommendation TIMING: The project should complete the second week of September. All invoices will be BACKGROUND: In May 2024 Winston Churchill Drive experienced a critical failure of the roadway and storm drain infrastructure. Subsequently the roadway was closed and efforts to secure an emergency repair contract were undertaken. This contract has been pursued under the VDOT force account method. This method uses a time & material plus markup approach. The project total is estimated to be completed latacostofsl.2M. This figure includes all engineering,  enabling payment for services rendered,  due.  inspection and construction activities. ENCLOSED DOCUMENTS:  STAFF: Michael Campbell, Director, DPW  FORINI MEETINGI USE ONLY  MOTION:  SUMMARY: Y N  Y N  D 0 Councilor Rital Joyner, Ward #1 a 0 Councilor Michaell Harris, Ward# #2 a 0 Mayor. John B. Partin, Ward#3 a 0 Vice Mayor. Jasmine Gore, Ward#4.  D D Councilor. Janice Denton, Ward #5 0 D Councilor Brendal Pelham, Ward# #6 D 0 Councilor Dominic Holloway, Sr., Ward#7  Rev. Janry 2023    Roll Call  SUMMARY: Y N  y N  0 D Councilor Rita Joyner, Ward#1 a D Councilor Michael Harris, Ward! #2 a 0 Mayor. John B. Partin, Ward# #3 a D Vice Mayor Jasmine Gore, Ward# #4  D a Councilor Janice Denton, Ward# #5 D o Councilor Brendal Pelham, Ward #6 D 0 Councilor Dominic Holloway, Sr., WardH #7  Rev. Janury 2023    R-3    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision Theme: Order of Business:  Action: Approve and File Take Appropriate Action JApprove Ordinance 1 Reading JApprove Ordinance 2nd Reading Set al Public Hearing JApprove on Emergency Measure  Civic Engagement Culture & Recreation Economic Development Education Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports of Council Committees  Presentation-Boards/Commissions Receive & File (no motion required)  COUNCIL AGENDA ITEM TITLE: School Division Rollover of Purchase Order from ISSUE: A project that the school division was completing was not finished by 06/30/24. RECOMMENDATION: Approve an additional appropriation in the amount of $155,905 to  FY24t tol FY25  Therefore, they need to roll the purchase order to FY25  the school division. This will re-appropriate the funds from FY24 to FY25.  TIMING:  BACKGROUND: An approved purchase order was issued to re-seal and re-stripe the division parking lots. The project was scheduled to be completed prior to 06/30/24. However, the contractor was not able to finish the project until the month of July. Therefore, the school  division is requesting that the funds be re-appropriated from FY24 tol FY25. ENCLOSED DOCUMENTS: Copy oft the original purchase order from FY24  STAFF: Dr. Melody D. Hackney, Superintendent of Schools  Janel F. English, Director of Finance, Hopewell Public Schools  FOR IN MEETING USE ONLY  MOTION:  SUMMARY: Y N  Y N D  D 0 Councilor Rita. Joyner, Ward#1 D D Councilor Michael Harris, Ward# #2 a 0 Mayor. John B. Partin, Ward# #3 D 0 Vicel Mayor. Jasmine Gore, Ward# #4  Councilor. Janice Denton, Ward#5 a D Councilor Brendal Pelham, Ward# #6 D D Councilor Dominic  Sr., Ward#7 Holloway,  Rev.) Jamuary 2023    Roll Call  SUMMARY: Y N  Y N D  D 0 Councilor Rita. Joyner, Ward#1 D D Councilor Michael Harris, Ward#2 0 o Mayor. John B. Partin, Ward#3 D D Vicel Mayor Jasmine Gore, Ward# #4  D a Councilor. Janicel Denton, Ward# #S a D Councilor Brenda Pelham, Ward #6 Councilor Dominic Holloway, Sr., Ward#7  Rcv.) Jarary 2023    HOPEWELL CITY SCHOOL BOARD 1031 N. 12TH AVENUE HOPEWELL, VIRGINIA 23860 PHONE (804/541-6400/ /FAX (804)541-6401  PURCHASE ORDER NO. 24002412  PAGE NO. 1  V 96 N D R  FAX: 804-232-8948  MAINTENANCE HOPEWELL SCHOOL BOARD 103 NORTH 12TH AVENUE HOPEWELL, VA 23860 ATTN: JAMES BULLS REQ.NO.:0  E A&T STRIPING COMPANY INC. 100 LABROOK CONCOURSE 0 RICHMOND VA 23224  accountspayableehopewell.k12.va.us DESC.: SEALING AND STRIPING UNIT PRICE 155905.0000  ORDER DATE:05/22/24 BUYER: TRINA DRAKULICH  REQ. DATE:  TERMS: NET 30 DAYS ITEMA QUANTITY UOM 01  F.O.B.: DESTINATION  DESCRIPTION  EXTENSION 155,905.00  1.00  IVISION WIDE ASPHALT SEALING AND  STRIPING OF PARKING LOTS  ITEME  ACCOUNT  AMOUNT 155,905.00  PROJECT CODE PAGE TOTAL $  155,905.00 155,905.00  TOTAL $ INSTRUCTIONS TO VENDOR 1.P.O. NUMBER MUST APPEAR ONE EACH INVOICE AND PACKING LIST. 2.MATERIAL ON THIS ORDER IS EXEMPTEDI FROM VIRGINIA SALES TAX AND FEDERAL EXCISE TAXES, 3.SHIP ALL GOODS WITHIN 60 DAYS OR CANCEL. 4.BACKORDERS AFTER 60 DAYS WILL NOTE BE ACCEPTED. 1Gk  01 14420000000000 E3300  APPROVED BY  ft    R-4    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan' Vision' Theme: Order of Business:  Action: and File JApprove Take Appropriate Action Receive & File (nor motion required) Ordinance 1 Reading JApprove JApprove Ordinance 2ni Reading Seta Public Hearing DApprove on Emergency Measure  Civic Engagement Culture & Recreation JEconomic Development JEducation Housing Safe & Healthy Environment None (Does not apply)  JG Consent Agenda Public Hearing Pemusbesacamisan JUnfinished Business Citizen/Councilor Request Regular Business OReports ofCouncil Committees  COUNCIL. AGENDA ITEMTITLE:  pssisk AHoaweys  ISSUE: Employmeet of PARA Cesal fo  RECOMMENDATION: TIMING: BACKGROUND:  ENCLOSED DOCUMENTS:  STAFF: MOTION:  FOR IN MEETING USE ONLY  Roll Call  SUMMARY: y N o Res Ixryla1)  Y N  a 0 Councilor. Janice! Denton, Ward# #S a o Councilor Brendal Pelham, Ward#6 o a Councilor Dominic Holloway, St., Ward#7  a o Councilor Rita Joyner,' Ward# #1 Councilor Michacl Harris, Ward#2 o a Mayor John B. Partin, Ward#3 o a Vice Mayor. Jasminc Gore, Ward#4    Paralegai Locality: Hopewell Job Title: Paralegal  Salary/Salary Range: Salary based on experience up to $75,000.00.  Start Date: January 1, 2025 Ciosing Date: When filled. Description of Job:  Under supervision, performs professional legal work in the assistance of prosecuting criminal suspects on behalf of the Commonwealth ofVirginia. Work involves performing legal research in the preparation of criminal trials; preparing discovery in criminal cases preparing Appellate  court and other legal briefs, as necessary.  Other Responsibilities:  Prepares and reviews warrants, indictments, information, and presentments.  Prepare discovery in all courts. Listen to jail house phone calls. Watches police body cameras. Prepares jury instructions.  Prepares responses to motions filed in all courts,  Speclal Requirements:  Extensive background experience in al legal environment.  Contact: Richard K. Newman Title: Commonwealth Attorney  Email: Resumes to newmanehopewcMaR"    Position Funding Worksheet  Full Time Title: Salary: Benefits: FICA VRS Insurance VRSL Life  Paralegal  $75,000.00  0.0765 0.146 17,640 0.52  5,737.50.50 10,9500.00 17,640.00  Worker's Comp 0.0011  82.50 18  STD LTD Total Benefits Salary and Benefits  18 0.315    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision' Theme: Order of Business:  Action: JApprove and File Take. Appropriate Action JApprove Ordinance 1*) Reading JApprove Ordinance 2nd Reading Setal Public Hearing Approve on Emergency Measure  Civic Engagement Culture & Recreation Economic Development Education Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished: Business Citizen/Councilor Request Regular Business Reports of Council Committees  Peatbearcicmalsian Receive & File (no motion required)  COUNCIL AGENDA ITEM TITLE:  ISSUE: Employnent 0G Cole CME AHbavey  RECOMMENDATION: TIMING: BACKGROUND:  ENCLOSED DOCUMENTS:  STAFF: MOTION:  FORI INMEETING USE ONLY  Roll Call  SUMMARY: Y N  Y N  a a Councilor Rita. Joyner, Ward#! o D Councilor Michael Harris, Ward#2 a a Mayor John B. Partin, Ward# #3 o a Vice Mayor. Jasmine Gore, Ward #4  D o Councilor. Janicel Denton, Ward#S a 0 Councilor Brendal Pelham, Ward#6 a a Councilor Dominic) Holloway, Sr., Ward#7  Rev.lanay2013    Deputy CommonweatinsAtome, Positions  Locallty: Hopewell  Job Title: Senior Assistant Commonwealths Attorney  Salary/Salary Range: Salary based on experience up to $115,000.00.  Start Date; January 1, 2025 Closing Date: When filled. Description of Job:  Under limited supervision, performs professional legal work prosecuting criminal suspects on behalf of the Commonwealth of Virginia. Worki involves performing legal research int the preparation of criminal trials; prosecuting. jury and non-jury trials in misdemeanor and felony criminal cases including trial of drug cases and/or negotatingsettements; preparing Appellate court and other legal briefs, as necessary, Employee is also responsible for providing legal advice and counsel to public officials, law enforcement officials, victims of crime and the general public. Employee must exercise considerable initiative and independent judgment in determining thep proper course of action in a variety of legal cases and situations. Employee must also exercise tact, courtesy and discretion in frequent contact with crime victims, suspect, law enforcement and judicial officials, public officials, and the general public. Employee will  supervise assistant commonweatisationmey.  Specific Responsibiities:  Will handle all murder cases as well as cold cases.  Will be responsible for developing specific programs for training of the! police officers.  Other Responsibilties:  Provides legal advice to all citizens, elected officials, city attorney, and the police Prepares and reviews warrants, indictments, information, presentments, and search Makes charging decisions (i.e., who to charge and what to charge). Intervlews victims and witnesses in every case prior to trials and gives referrals to the Victim Witness Coordinator to learn about resources available,to victims, Meets with police officers and detectives to go over all cases as well ast to determine  department. warrants.  what charges need to be taken.    Investigates and prepares cases for all trials for general district courts, juvenile and  domestic relations district court, and circuit court. Prosecutes all felonies and most misdemeanors. Prepares responses to motions filed in all courts. Prepares jury instructions. Prepares all discovery materials. provide discovery.  Negotiates plea agreements with opposing counsel and meets with opposing counsel to  Reviews case law and other legal services.  Special Requirements:  Member of the Virginia State Bar.  Juris Doctorate Degree and nol less than 10 years prosecutorial experience as well as  extensive, jury trial and murder trial experience.  Contact: Richard K. Newman Title: Commonwealth Attorney  Email: Resumes to newmanehopewelasow    Position Funding Worksheet  Full Time Title: Salary: Benefits: FICA VRS Insurance VRSLife  Senior Assistant Commonwealth'sA Attorney  $115,000.00  0.0765 0.146 17,640 0.52  8,797.50 16,790.00 17,640.00  Worker's Comp 0.0011  126.50 18  STD LTD Total Benefits Salary and Benefits  18 0.315    R-5    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan Vision Theme: Order of] Business:  Action: XApprove and File Take Appropriate Action JApprove Ordinance 1* Reading Approve Ordinance 2nd Reading Seta a Public Hearing JApprove on Emergency Measure  JCivic Engagement XCulture & Recreation JEconomic Development JEducation Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (no motionr required)  COUNCIL AGENDA ITEM TITLE: Request to consolidate aquatic part-time positions  into a full-time position.  ISSUE: The aquatic division has encountered ongoing challenges in securing qualified part- time lifeguards, attributed to the national shortage ofli lifeguards and the competitive pay offered toc qualified applicants. The scarcity of American Red Cross Certified Lifeguards has intensified the competition in remuneration to attract and retain the limited staffing. The shortage of lifeguards has led to customer complaints regarding the aquatic hours and staffing insufficiency at our facility, which requires at least two certified guards to operate effectively. In an attempt to tackle this issue, partnerships have been formed with HCPS and SwimRVA to conduct a lifeguard intercession program. However, only three students successfully completed the course, and oft those, only one was hired, with the others either failing to apply or attend the interview. It has been identified that the wages offered by our facility are less competitive than those in the private sector, where lifeguards typically earn between $15-20 per hour. To enhance the attraction of qualified candidates and address the staffing shortfall, a proposal has been put forward to reallocate funding from part-time aquatic positions to create a single full-time position with benefits. This strategic move is anticipated to make the position more appealing to potential candidates and reduce the dependence on part-time staff with restricted availability. Ultimately, this adjustment aims to ensure the uninterrupted operation ofthe aquatic facility and provide the community with adequate staffing to uphold a safe and enjoyable  environment for patrons.  SUMMARY: Y N a Rev. Jarsary 2023  Y N  D a Councilor Rita. Joyner, Ward#! a a Councilor Michacl Harris,' Ward #2 a a Mayor. John B.I Partin, Ward! #3 Vice Mayor Jasmine Gore, Ward #4  0 D Councilor Janice Denton, Ward #5 o a Councilor Brendal Pelham, Ward #6 o 0 Councilor Dominic Holloway, Sr., Ward#7    RECOMMENDATION: Staff recommends approval to combine part-time positions to create a full-time lifeguard position by reallocate existing operating budget in the amount  of$48,153 to fund the position.  TIMING: Staffrecommends: approval action at the August 27,2024 City Council meeting.  ENCLOSED DOCUMENTS: Position Funding Worksheet STAFF: Tabitha Martinez, Recreation and Parks Director  FORIN MEETING USE ONLY  MOTION:  Roll Call  SUMMARY: Y N  Y N  D D Councilor Rita. Joyner, Ward! #I a D Councilor Michael Harris, Ward#2 a D Mayor) John! B. Partin,' Ward# #3 0 a Vice Mayor. Jasmine Gore, Ward# #4  a 0 Councilor. Janice Denton, Ward#s a 0 Councilor Brendal Pelham, Ward #6 0 D Councilor Dominic Holloway, Sr., Ward#7  Rev Jarry 2023    City of Hopewell, Virginia  Position Funding Worksheet  Full-time Title: Salary Benefits: FICA & Medicare VRS Insurance (single) VRS Life Worker's Comp STD LTD Total Benefits Salary and Benfits  Full-Time Lifeguard  $31,200 0.0765 0.1473 8796 0.47 0.0252 0.283 0.283  $ 31,200  2,387 4,596 8,796 176 786 (Rate From Table) 106 106 $ 16,953 48,153  Part-time Title: Salary Benefits: FICA & Medicare Worker's Comp Total Benefits Salary and Benfits  $  0.0765 0.0009  (Rate From Table)    R-6    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan' Vision' Theme: Order of] Business:  Action: Approve andl File Take Appropriate Action JApprove Ordinance 1 Reading JApprove Ordinance 2nd Reading Setal Public Hearing Approve on Emergency Measure  Civic Engagement Culture & Recreation Economic Development JEducation Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees  Presentation-Boards/Commissions Receive & File (no motion required)  COUNCIL AGENDA ITEM TITLE: Adoption of City of] Hopewell Financial Policy's ISSUE: Toj present and adopt the Draft City ofl Hopewell Financial Policies RECOMMENDATION: Finance recommends that City Council adopts the presented  policies. TIMING:  BACKGROUND: Draft Financial policies were presented at the July 2024 Finance Committee meeting. Financial Policies are guideline and goals that manage the practices  of the City and are the cornerstone ofsound financial management. ENCLOSED DOCUMENTS: City ofHopewell Financial Policy's  STAFF: Stacey Jordan  FOR IN MEETING USE ONLY  MOTION:  Roll Call  SUMMARY: Y N  N a  D Councilor Rital Joyner, Ward#1 a 0 Councilorl Michael Harris, Ward#2 0 0 Mayor. John) B. Partin, Ward#3 D D Vicc Mayor. Jasmine Gore, Ward#4  Councilor. Janice Denton, Ward #5 Councilor Brendal Pelham, Ward #6 0 Councilor. Dominic Holloway, Sr., Ward#7  Rev. Janury 2023    CITY OF Hopewell, VA  FINANCIAL POLICYGUIDELINES  Amended    CityofHopewell, VA Contents  1, Financial Policy Objectives 2. Budget Development Policies 3. Capital Improvement Policies 4. Debt Policies 5. Reserve Policies 6. Expenditures Policies 7. Investment Policies  1 2 6 7 8 11 13    CityofHopewell, VA 1.  FINANCIAL POLICY OBJECTIVES  This financial policy is a statement oft the guidelines and goals that willi influence and guide the management practice of CityofH Hopewell, Virginia. Financial Policy Guidelines that are adopted, adhered to, and regularly reviewed are recognized: as the cornerstone of sound financial management. Effective financial policy  guidelines:  Contribute. significantly tot the City's ability toi insulate itself from fiscal crisis Enhance short-term and long-term financial credit of the City! byl helping to Promotel long-term financial stability! bye establishing clear and consistent Direct attention tot the total financial picture oft the City rather than single- Promote the view of linking long-term financial planning with day-to- Provide the City Council and the citizens with a framework for measuring the fiscal impact of government services against established fiscal parameters and Ensure that the organization has sufficient resources to perform mandated While adherence to this policy is expected, the City understands that changes in the capital markets, City programs, or other unforeseen circumstances may from time tot time produce situations that are not covered by this policy and will require modifications or exceptions to achieve the policy goals. In these cases, the City's management may act, provided specific authorization from the City Council is obtained. These Financial Policy Guidelines shall be reviewed at least every two years by the Finance Committee, who shall in turn report their findings to the City  achieve the highest credit and bond ratings possible  guidelines issues day operations guidelines responsibilities  Manager and City Council.  Page 11    City of Hopewell, VA  2.  BUDGET DEVELOPMENTI POLICIES  Principles  The budget development process willl be a collaborative process toi include The City will strive to maintain diversified and stable revenue streams to protect the government from fluctuations in any single revenue source and provide The City will avoid dedicating general revenue to a specific project or program because of the constraint this may place on flexibility in resource allocation except ini instances where programs are expected tol be self-sufficient or where revenue is dedicated to a program for statutory or policy reasons. The budget sets the annual appropriations levels, as set out ini the annual budget ordinance. No expenditures can exceed the established appropriation limits. Ifal budget will exceed such limit, the Council must approve any The budget process will be coordinated in a way that major policy issues are identified for City Council several months prior to consideration of budget approval. This will allow adequate time for appropriate decisions and analysis of  residents, businesses, City Council, and staff  stability to ongoing services  increases  financial impacts. Policies  City Council shall adopt an annual balanced budget in accordance  with all legal requirements  All operating budget appropriations shall lapse at the end oft the fiscal year to the extent that they are not expended, encumbered, or restricted to specific purposes such as capital projects, reserves, grants, and donations. Allo outstanding encumbrances, both operating and capital, at the end oft the fiscal year shall be re-appropriated to the following fiscal year to the: same department and account for which they are encumbered in the previous year. Such re-appropriation shall be presented to Council byi its second meeting in. Julye each year before being added to the newi fiscal year budget. Appropriations for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the projects or until City Council, by appropriate ordinance or resolution, changes or eliminates the appropriation. Priori to re-appropriation, the Council must be advised of the available funding to continue these projects and thei impact re- appropriation may have on total fund balances. Appropriations that span two fiscal years, must be re-appropriated before being added to a third The City Manager may approve necessary accounting transfers between capital funds to enable the capital projects to be accounted for int the correct manner. Upon completion of a capital project, staff is authorized to  budget.  Page 12    CityofHopewell, VA  close out the projects and transfer to the funding source any remaining balances. The City Manager may approve construction change orders to contracts up to an increase of $25,000 and approve all change orders for Thel budget shall be adopted by thet favorable vote ofa a majority of members of The' Vision and priorities established by City Council as well as the Strategic Plan wills serve as the framework for the budget proposed by the City Manager. Current revenues will fund current expenditures. One-time or other special revenues will not be used to finance continuing City operations but instead will be used for funding special projects or other one-time expenses. The City Manager may make all necessary fund and expense adjustments for the following items of or-Ducgetaryrevenue that may occur during the fiscal Insurance recoveries received for damage to City vehicles or other property for which City funds have been expended to make repairs. Refunds or reimbursements made tot the Cityf for which the City has expended funds directly related toi that refund or reimbursement. The City Manager may utilize revenues and increase expenditures for funds received by the City from asset forfeitures for operating expenditures directly related to drug enforcement. All such funds received from asset forfeiture ina fiscal year shall not lapse but be carried forward into the next fiscal year. The City Manager is authorized to approve transfers within operating funds as long as total net spending is not exceeded and all transfer activity is to be reported to City Council on a monthly basis. Uponapproval of City Council, the City Manager is authorized to transfer between funds should fiscal conditions or circumstances prescribe that the transfer is required. The transfer amount must not result in a deficit balance in the fund that the transferi is being made The City will pursue an aggressive policy seeking the collection of delinquent real estate, utility, licenses, permits and other taxes and fees due to the Cityvia The City will prepare and annually update a long range (5 year) financial forecast model utilizing trend indicators and projections ofa annual operating revenue, expenditures, capital improvements with related debt service and operating Expenditure and revenue projections will be developed monthlya and reviewed with Departmental Directors, the City Manager, and City Council. The City Manager, through the Finance Department, will exercise appropriate fiscal management as necessary to live within the limits of the adopted budget.  reductions to contracts, City Council.  year:  Any revenue source not to exceed $25,000.  from.  the utilization of third-party collection agencies.  costs, and fund balance levels.  Page 13    CityofHopewel, VA  The City Manager must annually prepare and present a Proposed Budget for City Council review noi later than April 1st. The Proposed Budget shall serve asa financial plan for the upcoming fiscal year and shall contain the following 1. Abudget message that outlines the proposed revenue and expenditures for the upcoming fiscal year together with an explanation of any major changes from the previous fiscal year. The budget message should also include any proposals for major changes in financial policy. 2. Charts indicating the major revenues and expenditures in each major fund (General, Utilities, Grants, CDBG, Streets, Stormwater, Social Services, etc.) as well as changes in fund balance for all funds, 3. Summaries of proposed expenditures for allfunds proposed tol be 4. Aschedule ofe estimated requirements for the principal andi interest of 5. At three-year history of revenues and expenditures to include the prior year actual, current year adopted, revised, and proposed budgets for each The City Council shall hold a public hearing on the budget submitted by the City Manager fori interested citizens to be given an opportunity to be heard on issuesrelated tot the proposed budget, including the Capital Improvement Plan. Following the public hearing on the Proposed Budget, City Council may make adjustments. The City Council can only make recommended changes that keep the budget inl balance and that are adopted with at least four members of City Ininstances where City Council increases thei total proposed expenditures, its shall also identify a source of funding at least equal toi the proposed  information.  expended in a fiscal year. each bondi issue. major fund.  Council's prior approval.  expenditures.  Page 14    CityofH Hopewell, VA 3.  Finance Committee  The City will established a Finance Committee that will meet monthly to review the financial affairs of the City generally. The Finance Committee will be  composed of:  Appointed City Council Members City Manager Chief Financial Officer Commissioner of the Revenue Treasurer  Itss specific duties shalli include, but not be limited to:  Monthly tracking ofr revenues and expenditures versus Budget and Review of the City's reconciled cash balances/position for all accounts and funds based on the most recent month end close (understanding that ther report should not be more than 2 months Compliance with the Financial Policy Guidelines. Consideration and recommendations concerning candidates for financial management positions. Report on the City'sa approach to the strategic investment plan to include, but not be limited to: Investment strategy; Amounts invested and return; investment;  Prior Year (i.e. year-over-year trends).  old).  Amounts anticpated/projected to be available for Current and historic portfolio returns; and  Any other information that may benefit the Cityi in its overall  investment approach.  Remainder of page intentionally left blank)  Page 15    City ofH Hopewell, VA  4. CAPITALI IMPROVEMENT POLICIES  During the budget process each year. the City will develop a five-year Capital Improvement Plan which will serve as the basis for planning and prioritizing the City's capital improvement needs based on affordability and compliance with Debt and Reserve Policies. The Capital Improvement Plan will onlyi include projects with identified and known realistic funding sources. The City will identify the estimated costs and potential funding sources for each capital project proposal before iti iss submitted for approval. 1. The City will consider all capital mpovemensinacordanse witha an 2. The City, in consultation with the City of Hopewell Public School System, will develop at five-year Capital Improvement Plan that includes funding sources and uses and review and update the plan annually. 3. The City will enact an Annual Capital Budget based on the five-year Capital Improvement Plan. The first year of the Capital Improvement Plan will be used as the basis for the Annual Capital Budget. 4. Thes subsequent four years of the Capital Improvement Plan will be used 5. The City will coordinate development of the Annual Capital Budget with development oft the operating budget. Future operating costs associated with new capital improvements willl be projected and included in 6. The City will maintain alli its assets at al level adequate to protect the City's capital investment and to minimize future maintenance and replacement 7. The City will project its equipment replacement and maintenance needs in conjunction with the five- year Capital Improvement Plan and will develop ar maintenance and replacement schedule to be followed. 8. The City will attempt to determine the least costlyand mosti flexible 9. Uponreaching the Minimum Initial Target of the Unassigned Fund Balance, the City shall budget $500,000 toward the Fund Balance Replenishment and $500,000 to fund Pay-Go Capital Projects.  adopted Capital Improvement Plan.  for planning purposes.  operating budget forecasts.  costs.  financing method for all new projects.  Page 16    CityofHopewell, VA 5. DEBT POLICIES  The Cityv will take on, manage andi repay debt according to thet following debt  policies:  1. The City will confine long-term borrowing to capital improvement or projects that cannot be financed from current revenues except where 2. When the City finances capital improvements or other projects byi issuing bonds or entering into capital leases, it will repay the debt within a period not to exceed the expected useful life of the project. Target debtr ratios will be annually calculated and included ini the review of financial trends. 3. Direct Net Debt as a percentage of the Assessed Value of All Taxable Property shall not exceed 4.5%. Direct Net Debt is defined as any and all debt that ist tax-supported. This ratio will be measured annually. 4. The ratio of Direct Net Debt Service expenditures as a percent of Total Governmental Fund Expenditures: should not exceed 10%. Direct Net Debt Service is defined as any and all debt service that is tax- supported. Utility Fund debt service that is self-supporting shall be excluded. Total Governmental Fund Expenditures includes the Budgeted General Fund Expenditures and School Operating Fund Expenditures less the City's Transfer to Schools (as reflected int the Budget Document). This ratio will 5. Payout ofa aggregate outstanding tax-supported Direct Net Debt principal 6. The City's Fixed Costs shall not exceed a range of 15.0%-17.5% of Total Governmental Fund Expenditures (as defined above). Fixed Costs include the City's budgeted Debt Service and both the City's and Schools' budgeted contributions to Pension and Other Post-Employment Benefits 7. The Cityre recognizes the importance ofunderlying and overlapping debti in analyzing financial condition. The City will regularly analyze total indebtedness including underlying and overlapping debt. 8. Where feasible, the City will explore the usage of special assessment, revenue, or other self-supporting bonds instead of general obligation 9. The City will retire tax anticipation debt and revenue anticipation debt, if  approved justification is provided.  ber measured annually.  shall be no less than 50% repaid in 10 years.  ina a given fiscal year.  bonds. any, annually.  Page 17    City of Hopewell, VA  6. RESERVE POLICIES  The City believes that sound financial management principles always require that sufficient funds be retained by the City to provide a stable financial base. To retain this stable financial base, the City needs to maintain fund balance reserves sufficient to fund all cash flows oft the City, to provide financial reserves for unanticipated or emergency expenditures and/or revenue shortfalls, and to provide funds for all existing encumbrances. The purpose of this policyi is to specify the composition of the City's financial reserves, set minimum levels for certain reserve balances, and toi identify certain requirements for replenishing any fund balance  reserves utilized.  1. Fund Balance Categories: For documentation of the City's fund balance position, communication with interested parties and general understanding, a clear and consistent system of classification of the components of the City's fund balances is necessary. The City'sreporting and communication relating to fund balance reserves will utilize the classifications outlined ing generally accepted accounting principles (GAAP). GAAP dictates the following hierarchical fund balance classification structure based primarily on the extent to which the City isr restricted in its a. Non-spendable Fund Balance: These are fund balance amounts that are not in ar readily spendable form, such as inventories or prepayments, or trust or endowment funds where the balance b. Restricted Fund Balance: These are amounts that have constraints placed on their use for as specific purpose by external sources such as creditors, or legal or constitutional provisions. Committed Fund Balances: These amounts are designated for a specific purpose or constraints have been placed on the resources by City Council. Amounts within this category require City Council action to commit or to release the funds from their commitment. d. Assigned Fund Balances: These are amounts set aside with the intent that they be used for specific purposes. The expression of intent can be by City Council and requires City Council action to  use of resources.  must remain intact.  remove the constraint on the resources  Page 8    City of Hopewell, VA  e. Unassigned Fund Balances: These are amounts not included in the previously defined categories. The City General Fund is the only fund that should report a positive Unassigned Fund Balance. Amounts in this classification represent balances available for appropriation at the discretion of City Council. However, City Council recognizes that the Unassigned Fund Balance needs to be sufficient and comprised of liquid cash and investments to meet the City's cyclical cash flow requirements and allow the City to avoid the need for short term tax anticipation borrowing. The Unassigned Fund Balance should also allow for a margin of safety against unforeseen expenditures or sudden loss of revenues that could include, but not be limited to, natural disasters, severe economic downturns, and loss of industry--and associated taxes- ini the City. Unassigned Fund Balance shall not be used for annual recurring expenditures, except for unforeseen emergency circumstances. The City shall have al Minimum Unassigned Fund Balance of 20% of Example Calculation: Based on the City's FY: 2025 Budgeted General Fund Expenditure of $54,592,000 20%1 translates to a minimum balance of $10,900,000. To the extent that the City has any remaining operating surplus after all expenditures (including the Annual Budgeted Amount) have been satisfied, the Citys shall apply at ar minimum 75% of such remaining operating surplus toi further accelerate the build- up of the Unassigned Fund Balance. City Council recognizes that if amounts above the minimum policy level exist, City Council could contemplate. strategically utilizing these amounts, ifa appropriate. However, City Council also recognizes that maintaining an Unassigned Fund Balance above the minimum policy levels may be beneficial tot the overall wellbeing of the City. Should any amounts above the minimum policy level exist, they should only be appropriated for non-recurring expenditures as they represent prior year surpluses that may or may not materialize in subsequent fiscal years. Amounts above the minimum policy level could be used. for the following purposes (listed in order of priority): i. Increase Restricted Fund Balances as needed. ii. Fund an additional reserve for use during an emergencyor during periods of economic uncertainty or budget adversity. Such additional reserves shall be determined by iii. Alocatingsuchamounts toward equity funding oft the Capital Improvement Plan or transfer to the Capital  Budgeted General Fund Expenditures.  City Council.  Page 19    City of Hopewell, VA  Improvement Fund.  Page 110    City of! Hopewell, VA  2. Budget Stabilization Fund  The City shall separately establish a Budget Stabilization Fund, which shall be considered a part of the City's Committed Fund Balance. The Budget Stabilization Fund shall be used for unforeseen, emergency expenditures oru unplanned, unforeseen declines in revenues. The Budget Stabilization Fund shall be initially established in an amount equal to 5% of General .B Example Calculation: Based on the City's FY: 2025 Budgeted General Fund Expenditure of$ $54,592,000, 5% translates toa  Fund Budgeted Revenues. Expenditures.  balance of $2,700,000.  3. Debt Service/Capital Reserve Fund,  The City shall separately establish a Debt Service/Capital Reserve Fund, which shall be considered a part of the City's Committed Fund Balance. The Debt Service/Capital Reserve Fund shall be utilized as needed in the City'smulti-year capital plan. The required balance of the Debt Service/Capital Reserve Fund willl be determined based upon the City's most current multi-year capital plan. Initially as of the end oft fiscal year 2023, the City will establish a minimum balance of $3,000,000 to be applied to debt service payments in future years, thus mitigating the 4, Prioritization of Fund Balances: As indicated, the fund balance classifications outlined above are based on the level of restriction. Int the event expenditures qualify for disbursement from more than one fund balance category, it shall bei the policy of City of Hopewell that the most available balance available will be used first. Restricted or limited fund, 5. Accounting for Encumbrances: Amounts set aside for encumbered purchase orders may be either restricted, committed or assigned fund balance depending upon the resources to be used to fund the purchases. Amounts set aside for encumbrances may not be classified as unassigned since the creation of an encumbrance signifies a specific purpose for the 6. Annual Review: During the annual budget process, the City will review the estimated Fund Balance levels In relation to the proposed budget under consideration for adoption. Any addition to the Fund Balances, if necessary, to maintain compliance with policylevels and/or replenish any amounts used. shall be incorporated into the proposed budget under consideration for adoption. In addition, the City shall also review the Fund Balance policy levels and increase such levels as may be necessary in  impact of new projects on the City's budget.  fund balance, will be used last.  use of the funds.  order to further the goals of this policy.  Page 111    CityofH Hopewell, VA  7. Replenishment of the Unassigned Fund Balance/Budget Stabilization Fund: Upon the use of any Unassigned Fund Balance or Budget Stabilization Fund, which causes such fund balance toi fall below either the Policy Goal and/or Minimum levels, City Council must approve and adopt a plan to restore amounts used within 24 months. If restoration of the amount used cannot be accomplished within such period without severe hardship to the City, then the City Council will establish a different time period. If both of these funds have been used then priority of replenishment shall first be tot the Unassigned Fund Balance, then the 8. Replenishment of the Debt Service/Capital Reserve Fund: Given that this fund is intended to be used as needed in the City's multi-year capital plan, the City shall evaluate on an annual basis the amounts used/projected to be used in such plan and provide for replenishment as may be necessary. The amount oft this fund shall be evaluated on an annual basis and shall be amended as needed in order to effect thei implementation of the City's  Budget Stabilization Fund.  multi-year capital plan.  7. EXPENDITURES POLICIES  The Cityi intends to manage cash in a fashion that limits borrowing to meet daily operational needs. The City will confine long-term borrowing to capital improvements or projects that cannot bei financed from current revenues. The City will utilize a balanced approach to capital project funding, using a combination of debt financing, draws on unassigned fund balance, and pay-as- you-go current year appropriations based on the combination that is best for the City's financial condition. Debt will be repaid within a period not to exceed the expected useful life of the project. It is the City'si intention to develop and update, at least annually, a Capital improvement Funding Plan that identifies all funding sources for existing and proposed debt service and pay-go capital As part of this Plan, the City will strive to provide a current year revenue appropriation for debt service that is consistent from year-to-year whereby excess funding resulting from declines in debt service payments will be carried forward to be applied to future debt service payments and/or other capital expenditures. This budgeting approach will help to create future debt and capital affordability and will provide budgeting consistency for debt and capital purposes. Target debt ratios will be annually calculated and included in the review of financial trends.  Exceptions tot this must be approved by Council.  expenditures.  Page 112    City of Hopewell, VA  Ini the event that the City anticipates exceeding the debt policy requirements stated herein, staff may request an exception from City Council stating the reason and length oft time. City staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. The City will seek to maintain its current bond ratings and comply with continuing disclosure of financial and pertinent credit information relevant to  outstanding debt issues. Expenditure Accountability  The Budget Director and Procurement Officer shall maintain ongoing contact with department managers and Constitutional Officers throughout the budget implementation and execution process. Department managers and Constitutional Officers have the ability to review their expenditures at any time within the City's on-line financial system. Monthly financial reports shall be prepared for City Council to monitor budgeted and actual expenditures and revenues. The City shall appropriate as part ofi its annual budget, or any amendments thereto, amounts for salaries, expenses and other allowances for its Constitutional Officers that are not less than those established for such offices by the State  Compensation Board.  Appropriation Amendments and' Transfers  Appropriation amendments to the operating budget shall be brought before City Council for approval throughout the fiscal year. Per the Code of Virginia, any additional appropriation which exceeds 1% of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice ofa meeting and a public hearing once in a general circulation newspaper at least The notice shall state the Council's intent to amend the budget and include a brief synopsis oft the proposed budget amendment. The amendment may be adopted at  seven days prior to the meeting date.  the meeting after the public hearing.  All appropriations lapse on. June 30 of each fiscal year for all budgets.  Page 113    City of Hopewell, VA  Page 114    City of Hopewell, VA 8.  Hopewell Regional Water  The City of Hopewell Regional Water Fund (HRW)isaregional wastewater facility primarily serving City residents and the four major industries in the City of Hopewell - West Rock, AdvanSix, Ashland, and' Virginia American Water Company. Operation and maintenance of HRW is funded jointly by all five partners and is governed by a 1995 Agreement and subsequent amendments, the latest begin 2017. The  following are financial policies that shall govern HRW.  Budgeting. The City will create annual operating and capital budgets for the ongoing The operating budget will include the cost of general operations and ongoing maintenance of the facility. Funding the operating costs will be shared by the partners in accordance with the latest agreement outlining the rate-setting process. Bills will be sent monthly by the City for recovery of operations expense. The annual budget will be reviewed and approved by the HRW Commission prior to being presented to the City Council for adoption. The draft budget must be approved by Capital budgets will be reviewed by the Commission's Technical Advisory Committee (TAC) and presented to the Commission for approval prior to being presented to City Council. The capital budget will also be completed by March 15th each year. The capital budget shalli include a 5-year expenditure plan necessary for the maintenance and upkeep of the facility. The annual capital budget will be include projects that expected to bei funded in the fiscal year. Payment of the capital projects by HRW partners will be based on amounts actually paid by the City for capital projects. HRW partners willl be billed for capital project worki in the month after it is billed to the City. This allows the City tol keep monthly operating rates low and only charge  operation of the HRW facilities.  the Commission by March 15th each year.  partners for capital project work actually completed.  Annual True-Ups. At the end of each fiscal year, the City will calculate the actual cost of HRW operations and compare with the amounts charged to each partner during the year. The difference int these amounts is termed the "true-up" and may be positive (a payment due) or negative (a payment owed). These amounts are due to/from once the City's annual financial report is completed. The allocation of final expenses to the partners will be based on most current agreement detailing expense Use of Miscellaneous Revenue. The HRW charges fees for: waste hauled to the HRW for treatment, permits to haul such waste, recycling of scrap metal, etc. These are classified loosely as 'miscellaneous revenues." Because the partners fund 100% of the facility operations and capital needs, these revenues are used to reduce the cost to partners. Miscellaneous revenues will used to off-set costs ini the following  allocations.  order:  Page 115    Cityof Hopewell, VA  1. 2.  Capital expenses payments from partners  Operating cost overruns in a given year that will reduce any true-up  IfMiscellaneous Revenues remain at the end of a fiscal year, they will be reserved Facility Maintenance Program. The HRWTF will maintain a! 5-year preventative maintenance and replacement program as a part of its 5-year Capital Improvement Program (CIP). The purpose of this plan is tol limit any down time in facility operations. This will also provide a roadmap for ongoing investments needed in the  forf future-year capital projects or operating cost overruns.  facility. Sewer Utility  9.  The City's Sewer utility is an enterprise fund. As such, it is expected toi fund 100 percent of expenses from user-generated rate revenues and other non-General Fund monies. To ensure this, the following policies are established by the City: User Rates. Sewer rates shall be set to recover thet full cost of providing sewer services in the City. To accomplish this, the City will update the sewer rate study every three years. All rates should include an annual escalation based on the City's Rates should include the full cost of operating the sewer system, including: sewage treatment in the City'sr regional water facility, Cityallocation of overhead costs to the Sewer utility, funding of annual maintenance needs, Sewer-related debt service, and set-aside of pay-go funding for long-term capital investment in the sewer collection Sewer Reserves. The Sewer Fund: should maintain unassigned reserves of at least 16.7 percent for rate: stabilization and emergency capital needs. Use of assigned reserves shall be reported to the City Council and an update of the amount of reserves will be provided in the annual budget and in the three-year rate study. Collection System Maintenance Plan. The Citys shall develop a Sewer collection system maintenance plan to ensure proper functioning of the City and to avoid sewer spills or other health and safety issues. This plan shall be reviewed annually and updated at least every three years in conjunction with the rate study.  share of the HRW operating costs.  system.  10. Storm Water.  The City charges real property fori impacts related to storm water run-offfrom parcels. This is based on estimated permeable area for parcels. Storm water fees are then used to payf for improvements int the: storm water system to channel and  Page 116    CityofH Hopewell, VA  treat storm water to reduce negative impacts on local rivers, streams, and drinking Commercial and multi-family properties are charged the single-family property rate based on a ratio of one equivalent dwelling unit (EDU) per a set square footage of land area. Industrial users are provided with a discount on this rate if they provide active mitigation to run-off from the industrial property. Fee reductions oft this sort shall be disclosed ini the annual budget document and reviewed at least every five years to ensure ongoing compliance with run-off mitigation measures.  water.  11. Solid Waste  Iti is the City's policy to set rates at a level that will pay all costs for the Solid Waste function from user charges. This includes: 1) the City's contract with the solid waste vendor, 2) Public Works costs to manage this contract, 3) Citycost-allocation plan Rates should be reviewed annually with the proposed budget and adjusted as needed in the new fiscal year. Iti is the Council's intent that no General Fund subsidy  costs, and 4) any capital replacement costs.  will be provided tot fund Solid Waste services.  12. INVESTMENT POLICIES  An investment policy is designed to serve as a guideline from which all City deposits and investments will be managed. In recognition of its fiduciary role in the management of all public funds entrusted to its care, it shall be the policy of the City that alli investable balances be invested with the same care, skill, prudence and diligence that a person would exercise when undertaking an enterprise of like character and aims under circumstances prevailing at that time. Unless otherwise specifically referenced, all investment actions, controls and reporting shall be the responsibility of the Treasurer's Office with the exceptions to the policy to! be properly documented, approved in writing by the Treasurera and communicated to the City officials. Any modification to this policy shall require the approval of the Treasurer and City Council. It is recognized that the Treasurer is an elected official whose responsibilities are delineated by the Code of Virginia and that this policy is meant to illustrate strong fiscal management of a City and not to circumvent the powers of the constitutional officer. This policy is based on guidelines established in the State Code, and is used regarding compliance on  investments.  1. Investment Objectives  The primarylnvestment objectives for all assets and/or asset groups shall be: a. Safety - Safety of principal is the foremost objective of the investment of City funds. Investments in all asset groups shall be undertaken in a manner that seeks to ensure preservation of  Page 117    City of Hopewell, VA  capital in the overall portfolio,  b. - Liquidity- - Eachi nvestmenty/nvestment portfolio will remain sufficiently liquid to enable it to meet all operational requirements, Return on Investment- - Each nvestmenv/nvestment portfolioshall be managed to maximize the return on investments within the context and parameters set forth by objectives (a) and (b) above. a. Standard of Prudence - Investments shall be made with judgment and care, under the circumstances then prevailing, which persons ofp prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering first the safety and liquidity of capital and b. Ethics and Conflicts of Interest - City employees and investment officials involved in thei investment process shall refrain from personal business that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment  which might be reasonably anticipated.  2, Standards of Care  next the probable income to be derived.  Page 118    City of Hopewell, VA  officials shall disclose any material financial interest in financial institutions with which they conduct business, and they shall further disclose any personal financial ori investment positions that could be related to the performance of the investment portfolio. Employees shall refrain from undertaking personal investment transactions with the same broker or account representative with whom business is conducted on behalf of the City.  3. Safekeeping/Delivery of Investments  In accordance with the Section 2.2-4515 of the Code of Virginla: All investment securities purchased by the City shall be held in third-party safekeeping at a qualified public depository that may not otherwise be a counterparty to the investment transaction. (A qualified public depository isd defined under Virginia law as a national banking association, federal savings and loan association or federal savings bank located in Virginia and any! bank, trust company or savings institution organized under Virginia law that receives or holds public deposits which are secured pursuant to Section 2.2-4400 oft the Code of Virginia (the "Virginia Security for Public All securities int the City's portfolio shall be held ini the name of the City and will be free and clear of any lien. All investment transactions will be conducted on a elvery-vs-payment basis. The depository shall issue a safekeeping receipt to the City listing the specific instrument, rate, maturity, and other pertinent information. On a monthly basis, the depository will also provide reports that list all securities held for the City, the book value and the market value as of month end. Appropriate City officials and representatives oft the depository responsible for or in any manner involved with the safekeeping and custody process of the City shall be bonded in such a fashion as to protect the City from losses from malfeasance and misfeasance. Securities purchased for the City shall be held by the Treasurer or the City's designated custodial agent. Securities held by a custodial agent shall be recorded in name of the City on the custodian's records. Ifa custodial agent is used, a written agreement defining the responsibilities of the agent and the custodial agent shall not be a counterpart to purchase of securities held by the custodial agent. This shall not apply toi investments with a maturity of less Collateral for savings and time deposits shall be pledged according toi the provisions of the Virginia Security for Public Deposits Act and the requirements of the state Treasury Board regulations.  Deposits Act").  than thirty-one calendar days.  Page 119    City of Hopewell, VA  4. Authorized Investments  Unless otherwise stated in this section the City may not invest in any security not specifically authorized by this policy. To the extent permitted by law, the a. United States Treasury Obligations - Bonds, notes and bills issued by the United States Treasury or certificates representing ownership of treasury bond principal or coupons, b. Agency Securities (FHLB, FNMA, FFCB, FHLMC) - Fixed rate obligations issued and guaranteed as to principal and interest by the Federal Home Loan Bank, the Federal National Mortgage Association, the Federal Farm Credit Bank or Federal Home Loan Prime Commercial Paper-C Commercial Paper maturing within 270 days of the date of purchase with at least two of the following ratings: P-1 or higher by Moody's, A-1 or higher by Standard & Poor's, F-1 or higher by Fitch, provided that the issuing corporation (or guarantor) has a net worth of at least $50 million, average net income of $3 million for the past 5 years and a long-term debt rating of A or better by at least two oft the following National Credit Rating Agencies: Moody's, Standard & Poor's or Fitch. d. Certificates of Deposit - Certificates of Deposit (CD) maturing within one year and issued by domestic banks rated P-1 or higher by Moody's AND A-1 or higher by Standard & Poor's. For CD's maturing from 1 to 5 years the bank must be rated Aa or higher by Moody's AND AA or higher by Standard & Poor's. Funds must be secured ini the manner required by the Virginia Security for Public Banker's Acceptances - Banker's Acceptances maturing within 180 days rated P-1 or higher by Moody's AND A-1orh higher by Standard & Poor's, provided that the issuer is a major domestic bank or the domestic office of an international bank rated Aa or higher by Moody'sA AND AA or higher by Standard & Poor's. Commonwealth of Virginia and' Virginia Local Government Obligations - General Obligation bonds maturing within 5 years from date of purchase and rated. AA or higher by at least two oft the following National Credit Rating Agencies: Moody's, Standard & g. Repurchase Agreements - Repurchase Agreements collateralized by securities listed ini items (a) and (b) above, The collateral on overnight, one day, or longer-term repurchase agreements is required to be at least 102% of the value of the repurchase  City may invest in the following types of securities:  Mortgage Corporation.  Deposits Act.  Poor's or Fitch.  Page 120    City of Hopewell, VA  agreement. Structured notes are not permitted collateral. Collateral must be marked to market weekly with option to liquidate if deficiency is not corrected. The counterparty must be ratedAo or higher by Moody's AND Standard & Poor's and insured by FDIC, ori is a Broker-Dealer subject to! SIPC protection. h. Open-End Investment Funds (Mutual Funds) - Open-end investment funds (mutual funds) which trade on a constant net asset value and are registered under the Securities Act oft the Commonwealth of Virginia or the Federal Investment Co. Acto of 1940and which invest solelyi in instruments otherwise permitted Virginia Local Government Investment Pool - The pooled fund known as the Virginia Local Government Investment Pool ("LGIP") as provided for in Section 2.2-4600 of the Code of Virginia.  under items (a) through (g) above.  Virginia State Non-Arbitrage Program  5. Investment Approach/Maturity Restrictions  Toi the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements based on a monthly (at a minimum) cash flow analysis ofi its revenue and expenditures. Such analysis shall be used to develop a strategici investment plan to meet the City's Investment Objectives. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase ori in accordance with state and local statutes and ordinances. Reserve funds and other funds with longer-terms investment horizons may be invested in securities exceeding five (5) years ift the maturity of such investments is made to coincide as nearly as practicable with the expected use off funds. The intent to invest in securities with longer maturities shall be  disclosed in writing to the legislative body. 6. Investment of Bond Proceeds  Proceeds of debt issuances shall be invested with the Virginia State Non- Arbitrage Program (SNAP) or other investment options that may provide higher interest earnings, while safeguarding the principal of the amount invested. Such other investment options/strategles. shall be explored with the consultation of the City's Financial. Advisor and Bond Counsel ifit is deemed to bei in the best interest oft the City and is permitted by the Public Finance Actof the Virginia State Code. In any event, unexpended funds shall be held ina segregated account to facilitate the tracking of expenditures and investment  earnings.  Page 121    RESOLUTION TO ADOPT THE CITY OF HOPEWELLFINANCIALPOLICIESTOR  300N MAIN STREET HOPEWELL, VIRGINIA  WHEREAS, the City Administration recommends the adoption ofthe City ofHopewell Financial Policies in furtherance oft this end, and to meet the current needs of the City: and WHEREAS, these financial policies are attached hereto and incorporated as iffully set WHEREAS, this Resolution shall be referenced as the City ofH Hopewell Financial NOW, THEREFORE, BE IT RESOLVED by City Council of the City ofH Hopewell, Section 1. Adoption of Recitals. The foregoing recitals are deemed true and material Section 2. Adoption of the Financial Policies. The City hereby approves and adopts Section 3. Repeal ofPrior Inconsistent Resolutions. All prior resolutions, or parts of resolutions, in conflict herewith, are hereby repealed to the extent of the conflict but not Section 4. Severability. Ifany section, sentence, clause, or phrase of this Resolution shall be held to be invalid, unlawful, or unconstitutional, said determination shall not be held to impair the validity, force, or effect of any other section, sentence, phrase, or portion of this Resolution not otherwise determined to be invalid, unlawful, or unconstitutional.  forth herein; and Policies;  Virginia as follows:  to this Resolution and are fully incorporated herein by reference.  the City of Hopewell financial policies.  more.  Section 5. Effective Date. This Resolution shall become effective upon passage and  adoption by City Council.  ADOPTED BY THE CITY COUNCIL OF THE CITY OF HOPEWELL on August 27,  2024.    Witness this signature and seal  Johnny Partin, Mayor City ofH Hopewell  Brittani Williams, City Clerk City of Hopewell    R-7    CITY OF HOPEWELL  CITY COUNCIL ACTION FORM  Strategic Operating Plan' Vision Theme: Order of Business:  Action: Approve and File Take Appropriate Action JApprove Ordinance 1st Reading JApprove Ordinance 2nd Reading Setal Public Hearing DJApprove on Emergency Measure  Civic Engagement Culture & Recreation JEconomic Development JEducation Housing Safe & Healthy Environment None (Does not apply)  Consent Agenda Public Hearing JUnfinished Business JCitizen/Councilor Request Regular Business Reports of Council Committees  Presentation-Boards/Commissions Receive & File (nor motion required)  COUNCIL AGENDA ITEM TITLE: CSA Budget Adjustment for Other Purchased  Services  ISSUE: The FY24 amended budget amount of $4.3M for "Direct Services" in Fund 015 has been expended with two months of] payments to foster parents in the City remaining. The June payment is $300,000 to close out the FY24. An increase in authorized spending for this fund The State reimburses approximately 76 percent of these costs to the City. Therefore, the $300,000 in additional budget authority will be reimbursed by the State and the City's actual additional cost will be roughly $72,000. This amount will be funded by an increase allocation RECOMMENDATION: Approve an increase in budget appropriation for FY24 for the TIMING: Timing is oft the essence in order to pay vendors for. June prior to the City's August 31, 2024 year-end closeout. The City budget ordinance requires Council approval if a  will allow for on-time payments to the CSA vendors.  tol Fund 015 from the General Fund.  Children's Services Act Fund-015 from $4,300,000 to $4,600,000.  department's appropriation limit is exceeded. ENCLOSED DOCUMENTS: None  STAFF: Wanda Brown, CSA Director; Stacey Jordan, CFO  SUMMARY: Y N 0 a Rev. Jarary 2023  Y N  Councilor Rital Joyner, Ward #1 D a Councilor Michael Harris, Ward# #2 Mayor. John B. Partin, Ward#3 D 0 Vicel Mayor. Jasmine Gore, Ward#4  D 0 Councilor. Janice) Denton, Ward# #5 D 0 Councilor Brendal Pelham, Ward# #6 D 0 Councilor Dominic Holloway, Sr., Ward#7    FOR INI MEETING USE ONLY  MOTION:  Roll Call  SUMMARY: Y N  Y N  D a Councilor Rita Joyner, Ward# #1 0 0 Councilor Michael Harris, Ward#2 a 0 Mayor. John) B.I Partin, Ward#3 D D Vicel Mayor. Jasmine Gore, Ward#4  a a Councilor Janice Denton, Ward#5 a 0 Councilor Brenda Pelham, Ward #6 0 0 Councilor Dominicl Holloway, Sr., Ward#7  Rev.) Jarry 2023    ADJOURNMENT