HATI nan 000  TOWN OF HAYMARKET TOWN COUNCIL PUBLIC HEARING/REGULAR MEETING  MINUTES 2 7:00PM  Kimberly Henry, Clerk oft the Council phmpahsnaey Monday, April1 1,2 2024  15000 Washington! St Haymarket, VA: 20169 Council Chambers  Al Public Hearing/Regular Meeting oft the Mayor and Council of the Town of Haymarket, VA, was held this  evening in the Council Chambers, commencing at 7:00 PM. Mayor Kenneth Luersen called the meeting to order,  .Call To Order  In accordance with Virginia State Code 2.2-3708.3 (B) 1 and the Town of Haymarket's adopted remote participation policy, Councilmember Pasanello attended the meeting remotely from hisl home at 6895 Track Court through electronic communication means due to his ongoing medical condition Council Member Marchant Schneider: Present, Council Member Joe Pasanello: Remote, Councilman Matthew Gallagher: Absent, Vice Mayor Tracylynn Pater: Absent, Council Member Alexander Beyene: Present, Council Member Mary Ramirez: Present, Mayor Kenneth Luersen: Present. Mayor Ken Luersen invited everyone to stand for the Pledge of Allegiance.  preventing himi from physically attending the meeting.  II. Pledge of Allegiance  III. Invocation: Rizwan Jaka, All Dulles Area Muslim Society (ADAMS) Mayor Luersen introduced Rizwan Jaka and invited him to the podium fort the evening's invocation. Mayor Luersen asked Councilmember Ramirez to read a proclamation recognizing April as Child Abuse Awareness month. MayYeyor Luersen invited the Dominion Womens Club to the podium to speak on the subject. The Club presented to the Town Council an every child matters lapel pin. Mayor Luersen presented the proclamation to the Dominion Womens Club for their involvement in recognizing April as Child Abuse Awareness Month. The women display pinwheels in the Town Museum garden. V. Public Hearing: Ordinance #2024-001 - Mobile Food Establishment  IV. Proclamation - Child Abuse Awareness Month  1.P Public Notice 2.Citizen Comment 3. Close Public Hearing VI. Citizen's Time VII. Consent Agenda  Deputy Town Clerk Alexandra Elswick read the public notice into the record. There were no citizens present to comment on the subject of the public hearing. There were  also no email to be read into the record on the subject. With no public comment, Mayor Luersen closed the public hearing.  There were no citizens present wishing to address the Town Council at this evening's meeting. Mayor Luersen asked ift there were anyi items that the Town Council would like to pull offt the Consent Agenda. Councimember Ramirez asked to pull the Community Relations Liaison report offf for she had some updates. Councimember Beyene asked to pull the Town Administration and Chief of Police Report. Councilmember Pasanello asked ifh he could ask a question on the Town Engineers report during the Town. Administration report. Town Manager Emily Kyriazi confirmed that she would be able to answer his Councilmember Pasanello moved to adopt Consent Agenda items A: 1-4, B: 2, 4 and 5a and C:1,2,4  question during that time.  and 5. Councilmember Ramirez seconded the motion. The motion carried.  Town of Haymarket Town Council  Page 1  Printed 6/6/2024    Public Hearing/Regular Meeting  Minutes  April1,2024  After the pulled reports were discussed, Councilmember Pasanello moved to adopt Consent Ageda items B:1 and 3 and C:3. Councilmember Ramirez seconded the motion. The motion  carried. A. Minute Approval  1. Mayor and Council Closed Session - Feb 26, 2024 6:00PM  RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: B. Department Reports 1. Town Administration Report  ACCEPTED [UNANIMOUS) Joe Pasanello, Council Member Matthew Gallagher, TracyLynn Pater ACCEPTED [UNANIMOUS] Joe Pasanello, Council Member Matthew Gallagher, TracyLynn Pater ACCEPTED [UNANIMOUS) Joe Pasanello, Council Member Matthew Gallagher, TracyLynn Pater ACCEPTED (UNANIMOUS) Joe Pasanello, Council Member Matthew Gallagher, TracyLynn Pater  SECONDER: Mary Ramirez, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  2. Mayor and Council Work Session Feb 26, 2024 7:00P PM  SECONDER: Mary Ramirez, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  3. Mayor and Council Budget Work Session Mar 4, 2024 6:00 PM  SECONDER: Mary Ramirez, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  4. Mayor and Council Regular Meeting Mar 4, 20247:00 PM  SEÇONDER: Mary Ramirez, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  Regarding the Crossroads Arts Alliance, Councimember Beyene asked ift there were any changed incurred by the Town and also asked for clarification on the revenue sharing andi if there are limitations ont the type of event the Arts Alliance can host. Town Manager Emily Kyriazi stated that the Town has noti incurred any additional costs tot the museum and that the Arts Alliance can host classes and events like open mic night and have set hours. She also stated that the classes are taught byi individuals that are on the CAA board. Councimember Ramirez asked for clarification on the light poles. Town Manager Kyriazi shared that Maintenance Supervisor Matt Burrows has been working ont the Town's streetscape. She shared that there has been some modifications of the light poles which would show a staggered display of banners and flags and flower baskets. She shared that Mr. Burrows has been working diligentiy in assuring that all the lights are working. Mrs Kyriazi expanded on Mr. Burrows report regarding the light poles on Bleight Drive. She stated that thel light poles on Bleight had not been working. She stated that upon further research, a utility company had spliced through the Councimember Pasanello asked Town Manager Kyriazi to elaborate on the GoGov app. Mrs. Kyriazi shared that she has been working with the' Vice Mayor on improving the communications in the Town. She shared that at a recent meeting she learned about the GoGov app. She stated that the Towni is currently in at trial one year program and willl have aj presentation on how to use  lines and that the company responsible came and corrected it.  the app at at future meeting.  Town of Haymarket Town Council  Page 2  Printed 6/6/2024    Public Hearing/Regular Meeting  Minutes  April 1, 2024  Town Manager Emily Kyriazi recognized Alexandra Elswick on her one year anniversary with There was al brief discussion about the sink hole on the multi purpose path on Jefferson Street. Mrs. Kyriazi shared that the sink hole was addressed and fixed earlier in the day. Councimember Beyene asked for clarification on ar reportable and a non reportable call. Chief Sibert explained the difference. Mr. Beyene asked for further explanation on his report. Councilmember Pasanello asked for an update relative to the Noval Haymarket Hotel. She shared that the hotel is slated tol be built in the back corner of the Crossroads Village Center parcel. She stated that the original SUP that was granted allowed the hotel to go up to 65 feet, possibly 75. She stated that the current preliminary application states that the hotel will be 5 stories. She stated that the hotel willl be submitting their final plans and will make sure that itis referenced in the next report that it does not exceed the! 5 stories. There was a short discussion on construction and operational timeline. Mrs. Kyriazi stated that ati this time those time lines There was also a discussion on the timeline on the construction of the park sidewalk. Mrs. Kyriazi stated that the design phase was just transmitted and waiting on outside agency  the Town.  2. Town Treasurer Report 3. Chief of Police Report 4. Town Engineer Report  have not been established yet.  comments. 5.1 Town Attorney Report C.L Liaison Reports 1. Finance Liaison Report 2. Business Liaison Report 3. Community Relations Liaison Report  Councimember Ramirez gave an update on the Open House that she has been planning for Friday, June 14th. She shared that the date fort the Open House is June 14th andi is geared for children K-5th grade. She stated that shel has been meeting with staff and the Chief of Police  and willl be bringing more updated information at the next work session.  4.P Planning Commission Liaison Report 5.A Architectural Review Board Liaison Report 1. Ordinance # 2024-001: Mobile Food Establishment  VIII. Agenda Items  Town Manager Emily Kyriazi asked for any follow up questions from the previous meeting that the Town Council would like to address. She stated that the Town. Attorney was present to discuss the appeal process or restrictions in the ordinance. She addressed the language of the appeal process. She stated that staff pulled the language of the revocation and appeal from another local jurisdiction. She read thel language from the other jurisdiction and a discussion followed on whether to keep that language within the Ordinance. Mrs. Kyriazi stated that the appeal process had been struck from the Ordinance buti ifit was the wish of the Town Council to addi it backi in she would do SO. The general consensus of the Council was to leave the appeal process out and ifar mobilei food establishment has violated the Ordinance 31 times and has generated 3 separate notices of violation of the Ordinance and the rules therein, they would not be invited back to participate in any future events and would not be given a chance to appeal Councilmember Pasanello moved that the Haymarket Town Council adopt Ordinance #2024-001: Mobile Food Establishment. Councilmember Ramirez seconded the motion.  the decision.  The motion carried by a roll call vote.  Town of Haymarket Town Council  Page 3  Printed 6/6/2024    Public Hearing/Regular Meeting  Minutes  April1,2024  RESULT: MOVER: AYES: NAYS: ABSENT:  ADOPTED [31 TO1) Joe Pasanello, Council Member Marchant Schneider, Joe Pasanello, Mary Ramirez Alexander Beyene Matthew Gallagher, Tracylynn Pater  SECONDER: Mary Ramirez, Council Member  2. Resolution #2024-002: Budget Amendment  Town Treasurer Roberto Gonzalez shared that the Resolution before them was a budget amendment that would appropriate funds from a grant that was received by the Police Department. Mr. Gonzalez shared that this grant was awarded after the adoption of the FY24 budget was adopted. He stated that Chief Sibert would like to expend thet funds into the police Councilmember Pasanello moved that the Haymarket Town Council adopt Resolution #2024-002: FY24 Budget Amendment. Councilmember Ramirez seconded the motion. Prior to going into Closed Session, Chief Sibert introduced Mike Watson as the newest part time  supplies and uniforms line item.  The motion carried by a roll call vote. officer to the department. RESULT: MOVER: AYES: ABSENT:  ADOPTED [UNANIMOUS) Joe Pasanello, Council Member Matthew Gallagher, TracyLynn Pater  SECONDER: Mary Ramirez, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  IX. Closed Session 1. Closed Session Motion  By the request of the Town Council, Town Attorney Olaun Simmons moved that the Haymarket' Town Council go into closed session as permitted by' Virginia Code $2.2-3711 (A)(8), consultation with legal counsel regarding a specific legal matter requiring the provision of legal advice by such counsel, relating to 14801 Washington Street. Councilmember Pasanello seconded the motion. The motion carried.  RESULT: AYES: ABSENT:  ADOPTED [UNANIMOUS) Matthew Gallagher, TracyLynn Pater  SECONDER: Joel Pasanello, Council Member  Marchant Schneider, Joe Pasanello, Alexander Beyene, Mary Ramirez  2. Certification  Per the request of the Town Council, Town Attorney Olaun Simmons moved that the Council certify that, int the closed session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be discussed in a closed session under the provisions of the Virginia Freedom of Information. Act as cited in that motion. Councilmember Ramirez seconded the motion. The motion carried by a roll call vote.  RESULT: AYES: ABSENT:  ADOPTED (UNANIMOUS Schneider, Pasanello, Beyene, Ramirez, Luersen Matthew Gallagher, TracyLynn Pater  SECONDER: Mary Ramirez, Council Member  X. Councilmember Time 1. Councilmember Schneider Town of Haymarket Town Council  Page 4  Printed 6/6/2024    Public Hearing/Regular Meeting  Minutes  April1,2024  Councilmember Schneider shared that he forecasted thati int the near future that will be significant change on how people look at the Town and the progress this Council has made with them starting to address land use projects. He encouraged the Council to be deliberate about the Town Park building. He stated that the Council needs to start getting their tools in order sO they can start evaluating the proposals as they start coming in. He also shared that he appreciates the police presence in making this a pedestrian friendly town. Councimember Ramirez shared that she wanted to highlight and personal iti felt that the Town acknowledged. April as Child Abuse Awareness Month and that every child matters. She stated that shei is honored to be a part oft the tight knit community thati is present in Haymarket. She stated that she also agrees with Councilmember Schneider's remarks. She stated thatt the community has been growing and that sher really hopes thati if there is someone in the community that has concerns that they would either reach out to a Councilmember or come into  2. Councilmember Ramirez  Town Hall. 3.Councilmember Gallagher 4. Councilmember Beyene  Couincimember Gallagher did not provide any report in his absence.  Councilmember Beyene stated that his remarks are basically for the staff. He shared that since he has pushed and! has had questions on the Town's finances. He stated that het tends to be conservative and when there is an increase of about 30%1 from the previous year, het feels he needs to understand andi is obligated to push back and tot figure out if such an increase is justified. Hes shared some of his goals when her ran as a write in candidate. Hes stated that he is taking his stand on being fiscally responsible seriously and that is why he has been questioning Councimember Pasanello thanked Councimember Beyene for his comments. He shared some important dates within April in addition to Child Abuse Awareness month. He stated that April is also Adolescent and Young Adult Cancer month. He also shared that April is the National Month of the Military Child. He read an excerpt from Sarah Ford, the executive director for Serve Our  staff on some oft the budget items.  5. Counciimember Pasanello  Willing Warriors. 6.Vice Mayor Pater 7. MayorLuersen  Vice Mayor Pater did not provide a written report in her absence.  Mayor Luersen shared that the Town became aware of the passing of long time resident Dottie Leonard. He shared that Dottie was al large contributor toi the Town overt the past 20 years. He stated that he would like to recognize her effort in molding the Town into the shape and direction that ith has been going. She was a prominent person ine establishing the Architectural Review Board and thel historic overlay of the Town. Mr. Luersen wishedi the family his Mayor Luersen also announced his next monthly Mayor's walk. He also shared the date of the beginning oft the Farmer's Market season and thatt the quarterly newsletter will be going out soon with at trash survey that he encourage the citizens to participate in.  condolences.  XI. Adjournment  With no further business before the Town Council, Councilmember Beyene moved to adjourn with  as second by Councilmember Ramirez. The motion carried.  1. Motion to Adjourn  RESULT: MOVER: AYES: ABSENT:  ADOPTED [UNANIMOUS] Alexander Beyene, Council Member Schneider, Pasanello, Beyene, Ramirez, Luersen Matthew Gallagher, TracyLynn Pater  SECONDER: Mary Ramirez, Council Member  Town of Haymarket Town Council  Page 5  Printed 6/6/2024    Public Hearing/Regular Meeting  Minutes  April 1, 2024  Submitted:  Approved:  humbily Lyny Clor Kimberly HenryPlerk of thegouncil  K  Ken Luersen, Mayor  Town of Haymarket Town Council  Page 6  Printed 6/6/2024