HAT non uu  TOWN OF HAYMARKET TOWN COUNCIL PUBLIC HEARING/REGUIAR MEETING  MINUTES 2 7:00PM  Kimberly Henry, Clerk oft the Council http:!lwww. townolhaymarketory Monday, June 3,2 2024  150001 Washington St Haymarket, VA: 20169 Council Chambers  AF Public HearingRegular Meeting of the Mayor and Council of the Town of Haymarket, VA, was held this  evening in the Council Chambers, commencing at 7:00 PM. Mayor Kenneth Luersen called the meeting to order.  .Call To Order  Council Member Marchant Schneider: Present, Council Member Joel Pasanello: Present, Councilman Matthew Gallagher: Present, Vice Mayor Tracylynn Pater: Absent, Council Member Alexander Beyene: Present, Council Member Mary Ramirez: Present, Mayor Kenneth Luersen: Present. Mayor Luersen invited everyone to stand fort the Pledge of Allegiance. III. Invocation: Pastor Mark Brady, Park Valley Church  II. Pledge of Allegiance  Mayor Luerseni invited Pastor Mark Brady from Park' Valley Church to the podium to give the evening's  invocation. IV. Public Hearing 1. Public Notice 2. Public Comment  Town Clerk Kim Henry read the public notice into the reçord.  Bob' Weir, 6853 St. Paul Drive, addressed the Town Council on the FY25 proposed budget. He stated that the ARPA: should be reflected differently as a revenue stream. He also addressed the proposed tax rate. He shared that, as a County Board of Supervisor, he worked hard at lowering the tax burden for the residents and is disappointed that the Town would consider the  tax burden to the residents att this end.  3. Close Public Hearing V. Citizens Time  With no other comments, Mayor Luersen closed the public hearing. There were no other citizens wishing to address the Town Council at this time. VI. Presentation: Senator Danica Roem - State Legislative Updates  State Senator Danica Roem gave a short presentation on the legislative updates that will be in effect on July 1, 2024. Some of those items were interment rights on private property that has ai family cemetery, photo speed enforcement devices at high-risk intersections; She also shared some bills that went before After her presentation, Senator Roem opened the floor for any questions from the Town Council. Councilmember Pasanello moved to adopt Consent Agenda Items A:1-4, B:2,485, and C:2-5. After the discussion on the pulled items, Councimember Pasanello moved to adopt Consent Agenda Items B:1,3 and C:1. Councimember Ramirez seconded the motion. The motion carried.  the General Assembly that did not pass but willl be bringing back next year.  VII. Consent Agenda  Councilmember Gallagher seconded the motion. The motion carried.  A. Minute Approval  1.N Mayor and Council Closed Session- Apr 29,20246:00PM  Town of Haymarket Town Council  Page 1  Printed 7/2/2024    Public Hearing/Regular Meeting  Minutes  June 3, 2024  RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: RESULT: MOVER: AYES: ABSENT: B. Department Reports 1.1 Town Administration Report  ACCEPTED [UNANIMOUS) Joe Pasanello, Council Member Tracylynn Pater  SECONDER: Matthew Gallagher, Councilman  Schneider, Pasanello, Gallagher, Beyene, Ramirez  2. Mayor and Council Work Session Apr 29, 20247:00PM  ACCEPTED [UNANIMOUS] Joe Pasanello, Council Member TracyLynn Pater  SEÇONDER: Matthew Gallagher, Councilman  Schneider, Pasanello, Gallagher, Beyene, Ramirez  3. Mayor and Council Budget Work Session May 6, 20246:00PM  ACCEPTED (UNANIMOUS) Joe Pasanello, Council Member TracyLynn Pater  SECONDER: Matthew Gallagher, Councilman  Schneider, Pasanello, Gallagher, Beyene, Ramirez  4. Mayor and Council Public Hearing/Regular Meeting May 6, 20247:00PM  ACCEPTED (UNANIMOUS] Joe Pasanello, Council Member TracyLynn Pater  SECONDER: Matthew Gallagher, Councilman  Schneider, Pasanello, Gallagher, Beyene, Ramirez  Councilmember Schneider askedi if the Comp Plan Amendments that were recommended by Planning Commission be brought forth tot the Architectural Review Board for discussion before coming to the Town Council. Town Manager Emily Kyriazi stated that she would have the Town Planner bring that forth at the next ARB meeting. He also wanted to clarify the three strategic Councilmember Gallagher asked for updates ont the Town Park sidewalk construction. Town Manager Emily Kyriazi gave al brief update on the project. Mrs. Kyriazi also gave the update on There was a question on the CivicPlus migration status. Town Clerk Kim Henry shared that the agenda and minutes segment is ready to gol live. She stated, however, that staff is having difficulty getting the streaming portion moved over. There was a question abouti the GoGov app. Mrs. Kyriazi gave the updates and stated that she will be providing a demonstration at at future Councilmember Gallagher shared that he wanted to commend the Police Department and their community policing. He asked about the click it or ticket program. Lieutenant Davis shared that this was a state wide program and grants were provided to run the program. He stated because this was a state program, he would not have any particular statistics. There was a brief update  planning priorities being the Town Park, Town Centre and parking lot.  the street lights on Bleight Drive.  meeting. 2.Town Treasurer Report 3.0 Chief of Police Report  on the upcoming blood drive on June 17.  4. Town Engineer Report 5. Town Attorney Report C.L Liaison Reports 1.F Finance Liaison Report Town of Haymarket Town Council  Page 2  Printed 7/2/2024    Public Hearing/Regular Meeting  Minutes  June 3, 2024  Councilmember Schneider questioned thei involvement of Supervisor Weir at a recent liaison meeting. He asked if any of Mr. Weir's comments would change the proposed budget. He suggested thati int thet future the Council notify the public that these meetings are open to the  public. 2. Business Liaison Report 3. Community Relations Liaison Report 4.1 Planning Commission Liaison Report 5. Architectural Review Board Liaison Report 1. FY25 Budget Presentation  VIII. Agenda Items  At this time, Town Manager Emily Kyriazi and Town Treasurer Roberto Gonzalez gave a presentation on the draft FY25 budget. They gave a snapshot of the current household median compared to Prince William County. They provided considerations for the budget to include: a real estate tax rate of.111/$100, addressing the substantial increase int the trash and recycling services to ther residents ofi the Town, thei funding of 2 additional FTE Police officers, funding for the 5y year Capital Improvement Plan, a 3% COLA and merit salary increase, address the increase int the Town's liability insurance, address thei increasei in thel health insurance premiums and provide professional services to the residents and businesses. They provided the services and programs currently offered by the Town. Mrs. Kyriazi shared that the budget process stated in December 2023 and continued working the Council through Budget Work Sessions. She also shared that goals for the FY25 budget is to fund the updated Capital Improvement Plani to invest int the community through projects such as:1. Complete the park sidewalk; 2. continue discussion on community park project; 3. Increase the walkability throughout Town; 4. Complete beautification projects and 4. fund the necessary Police Department equipment. Also to continue to fund competitive wages fori the Police Department Town Treasurer Roberto Gonzalez presented the proposed revenues for FY25. There was a discussion ont the reserves and questions oni the ARPA funds. Mr. Gonzalez defined what the reserve funds are and what the qualifications are based on Town policy. Councimember Pasanello clarified how the Council handled the ARPA funds when they came in. Town Manager Emily Kyriazi continued with the presentation by showing the FY25 expenditures. They also did a comparison of real estate tax rates of surrounding Towns. A discussion continued on the tax rate. Continuing with the presentation, Mrs. Kyriazi shared the assets of Town owned property. They concluded their presentation showing al balanced budget. Councimember Pasanello stated that he was prepared to make a motion to reduce the real estate tax rate to equalization of. .101. He stated that he felt the Tow has significant revenue sources. Each Councimember provided their opinion on the tax rate suggested by Councilmember Pasanello. There was also a discussion on the difference in the trash contracts. Mr. Gonzalez provided numbers with the company that was contracted versus ift the Town kept At this time, Councilmember Pasanello moved to adopt a tax rate of.101 which is the equalized rate which would more than cover by the savings that was dscusedCouncimenber Beyene seconded the motion. Councimember Schneider asked that the motion be withdrawn since the Council had not finished the discussion. The discussion continued on the subject. Councimember Schneider asked questions on the CIP. He clarified that there would be a presentation and discussion of funding at the. July meeting to discuss the Town's options. He also asked about the Gateway signs and the funding ont that. Discussion followed on the Gateway sign line item of the CIP. Counclmember Gallagher askedi if there were any leads for leasing the upstairs. Town Manager Emily Kyriazi stated that she has been actively trying to get the entire upstairs leased. Mr. Gallagher also addressed the meals taxi linei item and the newi food establishments coming to the Town that have yet opened. Staff clarified that ther revenue from those establishments have not been considered in the budget. Town Treasurer Roberto Gonzalez shared that he does not consider the revenue of those establishments based on projections and trends. He stated that  and Town Staff.  They opened the floor fori further discussion.  with current company.  Councilmember Pasanello withdrew his motion.  Town of Haymarket Town Council  Page 3  Printed 7/2/2024    Public Hearing/Regular Meeting  Minutes  June 3, 2024  he would prefer to remain conservative until he sees the actual numbers once they open. Discussion followed on the subject oft the meals tax and business license tax. Councimember Beyene addressed the real estate tax rate. He addressed the current budget and how the revenues are exceeding the approved budget. Mr. Beyene stated that the proposed budget shows a surplus. A lengthy discussion ensued on the surplus revenue of the proposed budget. Mr Beyne suggested that the Town Council consider the equalized tax rate After the lengthy discussion, Councilmember Pasanello moved that thel Haymarket Town Council adopt the equalized tax rate of.101. Councilmember Beyene seconded the motion. Councimember Ramirez asked for a friendly amendment to include inflation at: 3.7 percent. Councilmember Pasanello made the amendment to his motion of the equalized tax rate of. .104 which would be the equalized tax rate with an inflation at 3.7%. Councilmember Beyene seconded the amendment. The motion carried with a roll call  motioned by Councilmember Pasanello.  2. Motion to Adopt FY25 Tax Rate  vote. RESULT: MOVER: AYES: NAYS: ABSENT:  ADOPTED [3 TO2] Joe Pasanello, Council Member Joe Pasanello, Matthew Gallagher, Alexander Beyene Marchant Schneider, Mary Ramirez TracyLynn Pater  SECONDER: Alexander Beyene, Council Member  IX. Councilmember Time 1. Councilmember Beyene 2. Councilmember Pasanello 3.Vice Mayor Pater 4. Councilmember Gallagher  Councilmember Beyene did not have anything to add. National Pride Month. Hes shared an excerpt from the SPLC. Vice Mayor Pater did not provide a written report in her absence.  Councilmember Pasanello reminded everyone that. June is National Cancer Survivor Month. He also shared that Rail Safety week is coming up in June. Lastly, he shared that. June was  Councimember Gallagher shared about his fathers passion for public service. He stated that its is poignant that he would speak about him at his 20 year anniversary of his passing. He shared memories of his father coming home from budget meetings and decisions that the his hometown Council would make. He shared that his dad would also preach about public service and hard conversations that needed to be had. He stated that with the hard conversation and decisions made at this evening's meeting, hei is honored to be working with his fellow councimembers. and staff. At the end, he urged those listening toi involve themselves with some Councilmember Ramirez shared that the last day ofs school was Friday, June 7 and shared information about thel Longstreet Commons end of school year water balloon fight. She also shared that she would be attending the Small Towns Conference and hopes to bring back lots ofi information to share with her colleagues. She continued to share information on the Open House scheduled for. June 14th for children K-5th grade. Lastly, she reminded those wishing to run for Town Council the deadline for filing paperwork is June 18th. She also stated that even though the conversations on the dais are difficult at times, she appreciates and respects each Councimember Schneider shared that he has worked with the Town Council in some capacity for the past 20 years. He shared that at some point your realize ify youl know your value and the contribution thaty you make. He shared that Council worked really hardi in the 2015-2018 era to set the Town up fors success. He continued to state that when he ran for office in 20201 that this Council was running on changing the culture. He stated that he feels those efforts have been side railed. He shared that he feels that the Council has failed in providing andi infrastructure needed. He stated he the culture needs to change if the Town is going to remain competitive  kind of public service. 5.Councilmember Ramirez  one of her colleagues on the dais.  6. Councilmember Schneider  Town of Haymarket Town Council  Page 4  Printed 7/2/2024    Public Hearing/Regular Meeting  Minutes  June 3, 2024  and provide al high quality of life for our residents by breaking the financial mindset that this Council continues to have. He stated that his challenges his colleagues to change that culture by the end oft the year so thatt they can leave the next Council a solid foundation to work from.  7.M Mayor Luersen X. Adjournment  Mayor Luersen shared the date of his next monthly Mayor's walk.  With no further business before the Town Council, Councilmember Beyene moved to adjourn with  as second by Councilmember Ramirez. The motion carried.  1. Motion to Adjourn  RESULT: MOVER: AYES: ABSENT:  ADOPTED [UNANIMOUS) Alexander Beyene, Council Member Schneider, Pasanello, Gallagher, Beyene, Ramirez  SECONDER: Mary Ramirez, Council Member  Tracylynn Pater  Submitted:  Approved:  imhunusbana DDenk Kimberly Henry/Clerk oft the Council  AML Kenneth Luersen, Mayor  Town of Haymarket Town Council  Page 5  Printed 7/2/2024