TOWN OF GROTTOES August 12, 2024 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALL' TOORDER - MAYOR PLASTER 1. Police Pact Resolution 2. Street Light Project 3. Painter Park - Shelter repair  4. Grand Caverns New Website Demonstration    Work Session #2    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA August 12, 2024 7:00 P.M.  CALLTO ORDER - MAYOR PLASTER ROLL CALLING- CLERK MORRIS WELCOME CITIZENS  APPROVAL OF MINUTES - MEETINGS OF. JULY8, 2024.  PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE: STANDING COMMITTEES: 1. Finance = Council member Raynes, Chair a. ACTION Approval of Financial Reports 2. Water and Sewer - Council member Bailey, Chair  3. Ordinance, Health, and Property - Council member Kohl, Chair a. ACTION - set. JPH to amend Article XII Chapter 100-45( (B) 4. Streets and Street Lights - Council member Justis, Chair a. ACTION Painter Park concrete/shelter repair 6. Special Events Council member Leeth, Chair  5. Parks, Recreation and Public Facilities - Council member Chittum, Chair  7. Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: 1. Town Manager 2. Town Attorney 3. Treasurer  4. Assistant to Town Manager 5. Police Chief    6. Public Works  7. Parks and Tourism Director  NEW BUSINESS  1.A ACTION - Police Pact Resolution  OLD BUSINESS ADJOURN    July gth, 2024  A work session of the' Town Council of the Town of Grottoes was held on Monday, July 8, 2024,  at the Grottoes Town Hall, Grottoes, Virginia.  CALL TO ORDER 6:06 p.m.  Mayor Plaster called the work session of. July 8, 2024, of the Grottoes Town Council to order at ATTENDANCE: Council Members present: Mayor Jo Plaster, David Raynes, Joshua Bailey, Other Town Officials present were: Town Attorney Michael Helm, Interim Town Manager Joseph Paxton, Deputy Clerk Jennifer Whetzel, Treasurer Rhonda Danner, and Police Chief  Eddie Chittum, Tim Leeth, Jim Justis, and Michael Kohl.  Jason Sullivan.  FY: 23-24 Budget Amendment.  Interim Town Manager Paxton explained to council that this amendment was to account for the  COVID funds (ARPA) spent during the FY23/24 budget year. There were no questions from Council regarding this matter.  Parking - Lil Gus' Restaurant.  There were several matters related to the parking issue. Police Chief Sullivan first discussed the car show that is expected tol be held the last Saturday or Sunday in August. He requested the approval of Council to close Dogwood Ave. in front of the business between 7th and gth streets for the event. Chief Sullivan stated that the road closure will permit fire and rescue apparatuses It was the consensus of Council that the road closure be permitted; however, Council requested Chief Sullivan then discussed the issue related to day-to-day parking concerns in the area in front of the restaurant. Allowing larger vehicles to park in this area is a safety concern. An issue has arisen in district court when the police department has enforced limiting such vehicles from parking in this area by issuing a ticket. The judge has stated that it is not clear that which vehicles are prohibited. Chief Sullivan recommended to council changing the signs to read include the vehicle types that are not allowed (ex. SUV's, crossovers, trucks), as well as those  in that area.  to be notified in advance when a date has been established.  allowed. He stated the new signs would be about $112.95.    After some discussion regarding the safety issues involved, Council concurred that the new signage should be used. It was also noted that additional striping of the parking area will be used  to further clarify where vehicles are allowed.  Shrekhise Kill Permit.  Chief Sullivan noted that Shreckhise has obtained the permit, which adheres to the rules established by DWR. He noted that they can only from hunt 1 hour before sunset and 1 hour after daylight. The hunter is required to be 10 ft above ground when shooting, The permit allows No action was necessary by Council on this matter. There was further discussion regarding amending the town ordinance to allow the Police Chief to allow the discharge of firearms within town. This matter will be referred to the Ordinance Committee for consideration and  up to 25 deer to be killed, and is valid from 6/10/24-9/28/24.  recommendation to Council. Work Session for Council.  Interim Manager Paxton requested Council set a work session prior to the next regular meeting date in August to meet with representatives from the Berkley Group to review the search process to fill the vacant Town Manager position and begin development of the profile for the  recruitment.  Mr. Paxton also asked Council to discuss at this work session the recommendations provided in June from the wastewater study from Mangrum, and consider action to authorize the projects There was considerable discussion about a date, but the consensus was to meet on Tuesday, July  outlined in the report to move forward. 30, 2024 at 6:00 p.m. for these matters.  At 6:40 p.m. Mayor Plaster adjourned the work session.  ATTEST: Deputy Clerk  Mayor    July 8, 2024  A regular session of the Town Council oft the Town of Grottoes was held on Monday, July 8,  2024, at 7:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALLTOORDER  Mayor Plaster called the regular session of. July 8, 2024, of the Grottoes Town Council to order ATTENDANCE: Council Members present: Eddie Chittum, Joshua Bailey, Jim Justis, Mayor Jo Other Town Officials present: Attorney Michael Helm, Interim Town Manager Joseph Paxton, Deputy Clerk Jennifer Whetzel, Treasurer Rhonda Danner, and Police Chief. Jason Sullivan.  at" 7:00 p.m. Mayor Plaster asked for a roll call. Plaster, David Raynes, Michael Kohl, and Tim Leeth.  APPROVAL OF MINUTES  On motion by Councilmember Raynes, seconded by Councilmember Kohl, and carried by a vote of6-0, voting recorded as follows: CHITTUM - AYE; BAILEY -4 AYE; JUSTIS - AYE; RAYNES - AYE; KOHL - AYE; Leeth - AYE the Council approved the minutes of the work session and regular meetings on June 10, 2024 and the special meeting on June 17,2024. At7:01 pm the session was recessed by Mayor Plaster and called upon the Planning Commission  to call its meeting to order for the scheduled joint public hearing. At 7:02 pm Chair Dylan Knicely called the Planning Commission to order.  ATTENDANCE: Brooke Haas, Jean Stoll, Rene Ehlenfeldt, Dylan Nicely, and Maite Taylor. At 7:03 pm Mayor Plaster opened the joint public hearing for public input regarding the rezoning Speaking FOR: Gleamer Sullivan stated that the #1 request from residents on the Comprehensive Plan Survey was the need for a fast-food restaurant. She requested the Planning Commission  request block 523 lots 18-26 from R1 to B1.  recommend approval of the rezoning request.  Speaking AGAINST: none Council comments: none for a recommendation.  At 7:04 pm Mayor Plaster closed the public hearing and referred it to the Planning Commission  Chair Nicely requested a motion for the proposed rezoning.    On motion by Commissioner Ehlenfeldt, to recommend approval to rezone block 523 lots 18-26 from R1 toB1, seconded by Commissioner Stoll, and carried a vote of 5-0. Voting was recorded as follows: HAAS - AYE; STOLL - AYE; EHLENFELDT - AYE; NICELY : AYE; TAYLOR  AYE. Motion carries.  At 7:05 pm Chair Knicely declared that the Planning Commission was adjourned. At7:05 pm Mayor Plaster opened a public hearing for the following matters  Sentel Franchise Agreement - to consider an uncodified ordinance to establish a franchise  for Shenandoah Cable Television, LLC. There was no staff presentation on the ordinance  Speaking FOR: none Speaking AGAINST: none Council comments: none  2023-2024 Budget Amendment - for thel FY2023-2024 Budget to amend the budget to  include previously received federal ARPA-SLFRF funds. There was no staff presentation on the ordinance  Speaking FOR: none Speaking AGAINST: none Council comments: none  Mayor Plaster adjourned the public hearing and called the regular session back to order at 7:08  pm  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Jean Stoll addressed the council requesting they consider police enforcement on 215t. Street for speeding on that road heading to and from the new townhomes being built at the end oft the Megan Moats signed up to speak and her husband Demane spoke instead. He addressed Council concerning traffic along 2nd Street, especially in front of his house at 88 2nd Street. He stated the road is super busy and he requested assistance in stopping speeders and wreck less drivers by installing safety measures such as speed bumps and/or guardrails in that area on the turn. Artem Moiseyenko spoke next and expressed a concern that he be allowed to construct and sell asi individual homes duplexes at the end of Aspen Avenue. His concern is that the current  street. She stated it was dangerous for kids playing along that road.    ordinance requires 62.5 feet of street frontage for each separate lot and because of constraints from an adjacent street and a town alley there is only 60 feet per lot, ifs sold separately.  REPORTS OF STANDING COMMMITTEE:  FINANCE - On motion by Councilmember Raynes, seconded by Councilmember Justis, and carried by a vote of 6-0, voting recorded as follows: CHITTUM: - AYE; BAILEY - AYE; JUSTIS- AYE; RAYNES - AYE; KOHL - AYE; LEETH- AYE, to approve the financial  reports for the month of June 2024.  On motion by Councilmember Raynes, seconded by Councilmember Justis, and carried by a vote of 6-0, voting recorded as follows: CHITTUM - AYE; BAILEY - AYE; JUSTIS- AYE; RAYNES - AYE; KOHL - AYE; LEETH - AYE, to approve the FY 23/24 Budget Amendment. WATER AND SEWER = no report. Council member Bailey stated they would be having a  meeting soon.  ORDINANCE, HEALTH, ANDE PROPERTY -  SHENANDOAH CABLE TELEVISION ORDINANCE AND FRANCHISE  AGREEMENT  On motion by Council-member Kohl, to approve the uncodified ordinance establishing: a franchise for Shenandoah Cable Television, LLC and to accept the franchise agreement submitted by Shenandoah Cable Television, LLC., seconded by council-member. Leeth, and carried by a vote of 6-0, voting recorded as follows: CHITTUM - AYE; BAILEY - AYE;  JUSTIS- AYE; RAYNES - AYE; KOHL- AYE; LEETH-A AYE.    AN UNCODIFIED ORDINANCE' TOI ESTABLISH  Al FRANCHISE FOR  SHENANDOAH CABLE' TELEVISION,LLC  This Uncodified Ordinance shall establish and grant to Shenandoah Cable Television, LLC, a Virginia limited liability company ("Shentel"), a Cable Franchise, pursuant to Virginia  Code $ 15.2-2100,erseq.  RECITALS:  A. That the following Uncodified Ordinance is hereby adopted:  B. That Shentel intends to install a Cable System in the public rights of way (defined as lands owned or controlled by the Town of Grottoes, Virginia ("the Town") in which the Town has aj property interest and only those rights which the Town has the undisputed right and power to grant easements) within the Town for the purpose of providing Cable service, the terms and definitions of which are more fully set forth in the Franchise Agreement dated the 8th day of  July, 2024.  C. That the Franchise is authorized by this Ordinance enacted by the Town Counsel  of Grottoes, Virginia in the manner provided by Virginia Code $ 15.2-2100, et. seq.  NOW, THEREORE, BE IT ORDAINED BY THE TOWN COUNCIL OF  GROTTOES, VIRGINIA AS FOLLOWS:  1. The Recitals above are adopted and incorporated herein.    2.  The mutual covenants and terms set forth in the Franchise Agreement dated the  8th day of July, 2024, by and between the Town of Grottoes, Virginia, ai municipal corporation and Shenandoah Cable Television, LLC, a Virginia limited liability company ("Shentel") are hereby adopted and made aj part of this Ordinance, a copy of said Agreement is attached.  3.  The Town reserves the right to enforce the Franchise Agreement, including its  termination should Shenandoah Cable Television, LLC( ("Shentel"), fail to meet its obligation or fail to correct any defaults in its performance of the obligations as set forth in the Franchise  Agreement.  4.  The Town Council has determined the Franchise and the Agreement are in the  best interest of the citizens of the Town.  5. 6.  This Ordinance shall become effective upon its passage.  The Mayor and Town Manager, either of whom may act, are hereby authorized to  take any actions reasonably necessary to effectuate this Ordinance.  Ordained this 8th day of. June, 2024.  REZONING REQUEST-BLOCK 523LOTS 18-26 FROM R1TOB1  On motion by Councilmember Kohl to accept the Planning Commission recommendation and rezone Block 523 lots 18-26 from R1 to. B1; seconded by Councilmember Raynes, and carried by avote of 6-0, voting recorded as follows: CHITTUM - AYE; BAILEY - AYE; JUSTIS- AYE;  RAYNES - AYE; KOHL -AYE; LEETH - AYE. STREET AND STREET LIGHTS - no report  PARKS, RECREATION AND PUBLIC FACILITIES - no report    SPECIAL EVENTS - Council member Leeth stated that there would be Bluegrass in July every Friday in July at John E. Painter Park. The GVFD Law Party will be held August 1st-3rd. He also PERSONNEL, FIRE AND POLICE PROTECTION - Mayor Plaster thanked everyone for  thanked everyone for their help with this year's Party in the Park event. working together and recognized Interim Town Manager Joe Paxton.  STAFF REPORTS TOWN MANAGER. No report. ATTORNEY. No report  TREASURER. Treasurer Danner noted that once final end of year adjustments are complete, a final FY23/24 Budget VS Actual report ending June 30, 2024 will be provided to Council. ASSISTANTTOTOWN MANAGER. A written report was provided. There were no additional comments from staff and no questions or comments from Council members. POLICECHIEE A written report was provided. There were no additional comments from staff PUBLICWORKS. The Interim Town Manager added that we have hired three new Public RECREATION AND TOURISM DIRECTOR. A written report was provided. Parks and Tourism Director Austin Shank stated that the building permit for the Blue Ridge Heritage monument has been approved by Augusta County and work should begin in the next several weeks. He also noted that the South River Watershed Coalition would be unveiling a new  and no questions or comments from Council members.  Works employees.  wayfaring sign on July 20th at 2:30 and invited Council to attend.    NEW BUSINESS There was no new business OLD BUSINESS  The item for consideration of Council was removed by the person requesting the action.  Mayor Plaster declared the meeting adjourned at 7:23 p.m.  Mayor  Deputy Clerk    #3 Oidinance ikw A.  ORDINANCETOAMEND CHAPTER 100 ("Land Development"), Article XII ("Planned Unit Development District R-7") Section 45 ("Permitted Uses") OFT THE GROTTOES TOWN CODE  WHEREAS, by Ordinance duly adopted, the Town Council of the Town of Grottoes, Virginia adopted Chapter 100, Land Development, oft the Grottoes Town Code, which chapter has  been amended from time to time; and  WHEREAS, upon mature consideration the Town Council has determined iti is in the best NOWTHEREFORE BEITRESOLVED and ordained by the Town Councilo ofGrottoes, Virginia, that Chapter 100 (Land Development), Article XII (Planned Unit Development District  interest of the Town to further amend said Chapter.  R-7), Section 45 (Permitted Uses), Sub-part B: shall be amended as follows:  $100-45. Permitted Uses.  B.T Two-Family dwellings that can bes sold as single-family dwellings, with lot requirements Except as amended above, Chapter 100 of the Grottoes Town Code shall remain in This Ordinance shall bei in full force and effect from and after the passage hereof as  being the same as those in the R-3 District.  full force and effect. provided by Virginia Law. Adopted on this  day of  2024.  Mayor, Jo Plaster  ATTEST:  Town Clerk    W.S. #3 5Parksilem a.  R&L CONSTRUCTION, INC.  215 Dry River Road Bridgewater VA 22812 Phone (540)879-3370 Email office@rlincva.com  Proposal  July22,2024 Town of Grottoes 601 Dogwood Ave Grottoes, Va24441  540-249-5896 Ext. 302 momseagotipesyaus Job Site Address Chicken Shack  We hereby submit specifications and estimates for:  Tear out concrete pad & Reinstall  All labor, tools, matcrials, and cquipment necded to complete project  Cut concrete as closc lo thc cxisting building Tear out thc cxisting concrete slab 26'x30 Rcform, regradc for ncw concrete tol bc poured Install wirc mal Repour 26'x30' concretc pad Cut control joints into concrete Strip forms and regrade  Contract Does Not Include: Enginccring fccs Building permits Electrical work  Notes:  Any deviations from the above scopc ofv work may result in: additional charges This proposal may be withdrawnl by us ifnot accepted withmn 30c days    Wea appreciate the opportunity tol bid on this project!  R&L Construction Inc. proposes hereby to furnish material and labor - complete in accordance with these Payment lo be made as follows: 50% when contract is signed, 50% upon complction. Payments are duc upon  specifications, for the sum of: $9,200.00.  reccipt.  Allr material is8 guaranteed tob bea as specified. Allyv workt tobec completedi ina aworkmanlike mannera according tos standard practices, anya alteration or deviation froma above specifications involvinge extrac costsy willb bee executed onlyu uponv written orders, andv will become an extrac chargec overa anda abovet thee estimate. Alla agreements contingent upon strikes, accidents ord delays beyondo ourc control. Owner tocarryf fire,t tornado ando other necessaryi insurance. Ourv workersa are! fully covered by Workmen's Compensation dot the work as specilied. Payment willl be made: as oullined above.  Authorized Signature  Randall Campbell  Insurance.  Acccplancc of Proposal: The prices, specifications, and conditions are: satislactory and are hercby accepled. You: are: authorized lo  Signaturc,  Date.  Signature  Date.    ESTIMATE Creative Concretel LLC PO Box 386 Timberville, VA22853  CNENdISpLCN 540-830-1039 www.creativeconcretellva.com  CAIVECONGRETE  Billt to Town of Grottoes John ER Painter Park 11002 20thStreet Grottoes VA 24441  Estimate details Estimate no.: 1658 Estimate date: 08/01/2024 Product or service Sales  Description Tear out and replace concrete pad in pavilion at park includes- demo existing concrete and haul away debris site prep forming stone base reinforcement finish  Qty  Rate Amount $11,180.00 $11,180.00  4000 psi standard concrete with broomed prep, place, finish, and cean up labor  Total  $11,180.00  Accepted date  Accepted by    Treasurer's Staff Report August 2024  Staff Report #3  Audit progress.  We are currently tying up loose ends needed for the FY21 audit. Iwill keep you updated on the  Maximum Investment Sweep Account  For the month of. July, we have earned $7,874.76 in interest. The interest rate was 2.40%.  Virginia Resources Authority  Our 19th loan payment with VRA was made this month in the amount of $64,679.61. Our balance is now $1,182,134.82. This loan will be paid in full 2/1/2035. The loan rate is 2.4%.  VRSA Audit  The VRSA payroll audit will be scheduled this month. This is completed each year to calculate  the premium for the town's worker's compensation coverage.  Utility Billing  Second notices for delinquent accounts have been sent out. The due date for the 206 notices will  be August 19th and cut-offs will happen August 20th.  Business License (July y1-J June3 30)  Second notices were sent out on August 1St. We currently have 24 delinquent accounts. Final notices will be sent out on August 15th. The last step will be having the police department notify  businesses to cease operation due to non-valid license on September 16th.  Accounts Payable Date: July 2024 Number of Checks: 88  Total March AP Expense: $154,591.75    Staff Report #4  GROTTOES  h  Land Development Staff Report Zoning Permits issued (July 2024)  August 2024  2024 total to date 31 Total Permits 2024 Total Dwellings 7 Single-Family OTownhouse units 1Duplex  5 Permits 0 Single-Family OTown houses 1Duplex 21 Fence 1g garage  la addition to accessory building  Forest Station - (21st Street) - Construction of the first group of six townhouses is near completion. The road will be paved before the last group on the street is completed, this was the recommendation from the public works staff and the paving company, sO the road does not get wavy from all the trucks. R-7Zoned area east of Cherry Avenue - Single family residential development continues. The developers are running all service lines and constructing the roads to state standards. This development isn not considered a subdivision since the streets are already platted and the developer is following the Chapter 100-Land Development - In 2006 the R-7 zoning was amended to add "two-family dwellings that can be sold as single-family dwellings with lot requirements of 62.5 feet of frontage per unit". At that time, it was thought that a duplex could not be sold individually and that the owner needed to live in one side and could rent out the other side. In 1998 a note was added to the Lot regulations table item (L) stating "In any zoning district where attached duplexes are permitted, there should be a zero- foot setback from the interior side lot line sO that either side may be sold". This note allows the sale of any duplex in any zoning where duplexes are allowed. The Council is asked to set a joint public hearing toa amend Chapter 100 section 100-45 to read : Two-family dwellings that can be sold as single-family dwellings, with lot requirements being the same as those in R-3 District or to repeal sub-part B  town code for zoning and land use.  altogether.  Respectfully submitted:  Taral Morris, Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report August 2024 Staffing Chief Sergeant Officer  Authorized 1 1 4  Filled 1 1 3  Vacant 0 0 1  Mr. H.D. Huyard resigned from his position in the police department during the first week of Basic Law Enforcement training at the Central Shenandoah Criminal Justice Academy. The Police Department is currently recruiting for a certified Police Officer to fill the open  position.  Traffic Complaint/Fnforement:  Based on a complaint of Speeding on 21st Street by a resident, A Radar Sign was placed near the intersection of21sSt. and Cherry Ave. The sign was placed to record traffic traveling East on 21S St. from Dogwood Ave. Attached to this are the reports from July 9, 2024, through July 22, 2024. Iset the violation speed at 26 Miles per hour to get a clearer picture of the reported  speeding issue.  A total ofs 912 cars entered 215! St from Dogwood Ave traveling eastbound.  lvehicle registered a speed of 31mph to 35 mph. 16 vehicles registered a speed of 26mph to 30mph. 895 vehicles register a speed of25 mph or less.  Training:  All patrol officers and the Sergent attended Active Shooter Training that was hosted and held by the Harrisonburg Police Department. The 8-hour training was scenario-based training designed  to enhance and add new skills to respond to an Active Shooter.    Police Pact:  The purpose oft the Police Pact is to allow the Grottoes Police Department to request assistance from other Town localities to assist with emergencies and special events conducted in the Town of Grottoes. Officers from other participating localities will have the same authority in The Town of Grottoes as they would in their locality and be under the command oft the Police Chiefof Grottoes Police Department or other commanding officers when the ChiefofPolice is absent.  Parking Enforcement:  The parking in front of 703 Dogwood Ave was changed to only permit compact cars toj park in front of the building excluding the Handicap parking space. The parking signs were changed on July 24, 2024, before business hours. Since the installation oft the signs 4 parking tickets have  been issued and 14 warnings have been issued.  Respectfully submitted: Jason Sullivan Chief of Police.    o oE  s  ojojo    Staff Report #7  Parks & Tourism Staff Report  July 2024 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Park Ranger II Park RangerI Park Aide  Authorized I 1 2 11 2  Filled 1 1 2 11 2  Vacant 0 0 0 0 0 0  Park Aide and Park Rangerl positions replace the prior terminology ofTour Guide. Previously, there were 21 authorized tour guide positions. Staff will determine employee numbers once each position type isf filled. With this improved. staffing structure, we anticipate needing, fewer overall employees. Parks & Tourism generated $138,668.44 in revenue for the month of. July. This is a $16,771.91 increase from July 2023, which also makes it a new record high for the month. This increase is mostly from tour admissions.  Revenue:  1. Thel Blue Ridge Heritage Project: Update; Work began on the monument the week of July 21S. Progress has been steady apart from rain related breaks. Staff continues to anticipate full completion at  the end of September  2. Painter Parkl Picnic Shelters 4 & 5: As some of you are already aware, this structure has been sinking at an accelerated rate as of late. Immediate stabilizing measures have been made with additional concrete work required as a necessary band aid. Joe Paxton and' Tara Morris solicited two quotes for concrete replacement on the western side (Shelter #4). The quotes do not include the interior of the "chicken shack" nor the eastern side of the pavilion (Shelter #5).Of the quotes, staff recommends thel less expensive $9,200.00 from R & L Construction, whol have already been working With the GVFD Lawn Party behind us, staff and R &L Construction would be conducting discovery work on the north side (worst settling) to better assess next steps, assuming council approves of this recommended repair. Staffi is recommending council take action and approve of a budget allocation from the general reserve for the $9,200.00 quote provided by R & L Construction.  with staff on earlier stabilization.    Revenue per Month by Fiscal Year  2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 121,896.53 138,668.44 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 60,252.18 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 72,362.94 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 37,149.92 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 54,117.45 75,431.34 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33 82,750.64 110,266.18  July August October January March April May June 140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 -20,000.00  September 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 52,043.89 November 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 48,813.49 December 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 56,869.12 February 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68 43,610.16  59,677.04 65,301.31 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 77,696.74 69,633.56 50.60 48,287.55 53,997.59 57,678.58 67,238.58  Total 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 771,272.96 815,567.89 138,668.44  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May. June  2018 2019 2020 2021 2022 2023 2024 2025  Total Revenue  900,000.00 800,000.00 700,000.00 654,971.06 600,000.00 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  815,567.89  771,272.96  703,926.54  609,864,94  551,599.86  416,466.11  138,668.44 2025  l  2018  2019  2020  2021  2022  2023  2024    W-5.1 NEw Business 41  AN ORDINANCE ADOPTING A POLICE ASSISTANCEPACT  Whereas, from time to time, Grottoes requires assistance in providing police services at events Whereas, mutual police assistance can be valuable in other situations as well, serving to protect Whereas, the existing countywide mutual-assistance agreement is a useful but limited tool, Whereas, the Council believes that the Town should enter into the proposed Police Assistance Pact Now, therefore, bei it resolved by the Council of the Town of Grottoes, Virginia, that the Interim Town Manager is authorized to enter into the attached Police Assistance Pact and is further authorized to make such modifications as he deems to be consistent with the purposes of this resolution.  within the Town, and  both the public and police officers, and  attached as Exhibit A,  Mayor  Icertify thatlam the Clerk oft the Town of Grottoes, Virginia, and that the foregoing is a true copy ofar resolution adopted by the Council of the' Town of Grottoes, Virginia on August 12,  2024, upon the following vote:  NOT PRESENT  AYE  NAY  ABSTAIN  MEMBER Mr. Bailey Mr. Chittum Mr. Justis Mr. Leeth Mr. Kohl Mayor Plaster    POLICE ASSISTANCE PACT  This Pact is made this 12th day of August, 2024, by the Town of Grottoes, Virginia, a municipal corporation, by and between the Town of Bridgewater, Bridgewater", and those other parties who have entered into this agreement with Bridgewater under the stipulations as set forth  by Bridgewater.  Whereas, Grottoes concurs with the pact approved by Bridgewater ensuring officers from otherj jurisdictions are vested with police powers when serving at events sponsored by parties to  this pact, and  Whereas, the Town Council further desires to vest police powers in officers from partic-patingjurisdicions in situations not adequately covered by the countywide mutual aid agreement (such as when the Rockingham Sheriff or City Police Chief do not create a "task  force"),  Now, therefore, the parties agree as follows: S1 Definitions. For purposes of this pact,  (a) The Requesting Jurisdiction" is the party which requests police assistance either (i) explicitly or (ii) implicitly, whenever the amnsonourg.kocknglan Emergency Communications Center dispatches an officer from another  jurisdiction to act there.  (b) The "Assisting Jurisdiction" is the party which provides-or) has been requested  top provide-police assistance under this pact.  82. SlatutoryAuthorilvy. This pact is an agreement executed pursuant to Virginia Code  $15.2-1726.  $3. Vesting ofOfficers. Intergovernmental police service and assistance may be    provided between the parties during those times of emergency and routine police work when mutual aid is deemed to best serve the interests of each party and its residents. Within the Requesting Jurisdiction, all police officers from the Assisting Jurisdiction shall have the same powers, rights, privileges, and immunities as officers from the Requesting Jurisdiction itself,  including the right to make arrests. $4. Logistics.  (a) Each party authorizes its police chief (or officer commanding in the chiefs' absence) to direct equipment and police services to a Requesting Jurisdiction. However, nothing in this pact requires an Assisting Jurisdiction to provide any assistance requested. The provision of assistance is always voluntary. (b) Police officers from the Assisting Jurisdiction shall be commanded by appropriate authorities in the Requesting Jurisdiction; provided, however, that police officers shall always be subject to the authority of their superiors in the  Assisting Jurisdiction.  (c) An Assisting Jurisdiction may withdraw the aid at any time upon the direction of the Assisting Jurisdiction's police chief (or officer commanding in the chiefs'  absence).  (d) Cooperative police services shall be rendered without charge to the Requesting Jurisdiction during the normal conduct of police business, but an Assisting Jurisdiction may request remuneration for unusual or burdensome costs. In such unusual cases, the parties agree to negotiate in good faith concerning  remuneration.  (e) From time to time, police chiefs of the parties may establish uniform rules and regulations for giving and receiving aid, such regulations to be consistent with  the provisions hereof.    $5. Liability.  (a) Property Damage. The Requesting Jurisdiction shall be liable to the. Assisting Jurisdiction for any equipment of the Assisting Jurisdiction which may be  damaged or destroyed while rendering assistance.  (b) Third Parties. To the extent allowed by law, the Requesting Jurisdiction shall indemnify the Assisting Jurisdiction against any liability incurred to third parties as ai result of assistance provided under this pact. Each party agrees to carry a police liability insurance policy in the minimum amount of three million dollars insuring any Assisting Jurisdiction and its officer when rendering aid to the  party.  (c) Injuries to Officers. When acting under this pact, police officers are employees of their own employers acting within the scope of their employment. Accordingly, each party expects that its own workers' compensation policy will cover its employees even when they are providing assistance under this pact.  $6. Absolutes.  (a) No Obligation. Absent an order from aj police officer's superior in his own jurisdiction, nothing in this pact shall create an obligation for an officer to act in  another jurisdiction.  (b) Authority. Every police officer employed by a party to this pact shall have full police powers within the jurisdiction of every other signatory to this pact, though the parties expect their officers to provide assistance only protocols established  by this pact or other applicable agreements.  (c) Other Agreements. This pact shall expand upon previous mutual-aid agreements  and shall not supersede or limit them in any way.    (d) Withdrawal. Any party may withdraw from this pact through a resolution adopted by its governing body and communicated to all other parties.  $7. Parties. The Town concurs that the parties to this pact are the Town of Bridgewater, the Town of Grottoes, and any of the following jurisdictions as may have signed below or signed ac counterpart as stipulated by Bridgewater: Town of Broadway, Virginia; Town of Dayton, Virginia; Town of Elkton, Virginia; Town of Mt. Crawford, Virginia; Town of New Market,  Virginia; Town of Shenandoah, Virginia; Town of Timberville, Virginia.'  Agreed, as evidenced by the signatures below.  REMAINDER OF PAGE INTENTIONALLY BLANK.  Some of the potential parties listed in this section are not served by amsonburg.kockingham ECC, sO iti is unlikely that the ECC would dispatch officers from there or to there. Likewise, they are noti included in the countywide agreement of July 10, 2013, but the other parties hereto see no reason to deny their  participation here.    TOWN OF BRIDGEWATER  TOWN OFI BROADWAY  By: Title: Date:  By: Title: Date:  TOWN OFI DAYTON  TOWN OFI ELKTON  By: Title: Date:  By: Title: Date:  TOWN OF GROTTOES  TOWN OF MT. CRAWFORD  By: Title: Date:  By: Title: Date:  TOWN OF NEW MARKET  TOWN OF SHENANDOAH  By: Title: Date:  By: Title: Date:    TOWN OF TIMBERVILLE  By: Title: Date: