AR  18113 Buchanan, VA  Minutes of Council Work Session Meeting  April4,2024 Present:  Vice Mayor. James Manspile Councilmember. James Eubank Councilmember Rose. Jeter Councilmember Marty Rickman Mayor Harris- Absent  Vice Mayor Manspile called the April 4, 2024, work session to order at 7:00 p.m. This meeting was held int the Council Room. Town Manager Peck took roll call. With four members of the Council present, a  quorum was established.  The first item for discussion was the update on Factory Flats.  Town Manager Peck: stated there are 2i issues that need to be addressed regarding multiple dwelling structure water metering. One is the Ordinance that" Town has regarding multiple dwelling structure water metering; whether Council wants to change the Ordinance to make it broader or narrower. There has been a proposal given to the Town by the developer. The second item is the sewer project and what the cost share should be between the developer and Chris Vail, the developer for Factory Flats discussed his proposal for the water issue. Council stated they would be agreeable to the proposal. Council would like to review it once it Town Attorney Puvak discussed what would be needed to amend the Ordinance int the Town Town Manager Peck summarized that the Council wants Town Manager Peck and Town Attorney Puvak to move forward to make the Ordinance change by the May Council meeting. Council, Doug Hudgins of CHA, and Chris' Vail discussed some potential issues with' VDOT Council directed that at the Council Meeting on Monday the direction be given that Town Manager Peck move forward with the Town Attorney and Mr. Vail putting the agreement together and give Town Manager Peck the authority to execute the agreement. Town Manager Peck and Town Attorney Puvak discussed what needed to be changed and the Chris Witt requested Town take the businesses on that end of Town into consideration when  the Town. is inv writing. Code.  Chris' Vail discussed the sewer project.  concerning the sewer project and the sewer project itself.  correct way it needs to be carried out. creating the agreement.  1    The next topic of discussion was the VDH Lead Service Line Inventory Grant.  Doug! Hudgins of CHA explained what is required for the grant, and what you can do with the Council discussed what needs to be done to create the proposal to be submitted to EVA.  grant money.  Council directed Town Manager Peck to create the proposal. The next topic of discussion was the Charitable Gaming Registration.  Councilmember. Jeter and' Town Attorney Puvak explained the reason Town cannot run games of chance, what is required to run the games of chance, and what the non-profits will be required Councilmember Jeter proposed the non-profits that are interested in taking over the games of Council, Town Attorney Puvak, and Town Manager Peck discussed the potential problems trying to stay within code, the potential issues for the non-profits, and who is responsible for the Councilmember Manspile stated the state government does not want a Town or Municipality doing anything unless you get tax dollars fori it. The Town will have to become the landlord of the park and rent it out to organizations for events. Chris Witt made suggestions for Carnival being turned over to BotetourtCounty. Council explained the Raffle and sponsorships. Council discussed changes in filing with the state for donations. Council discussed how the funds from Carnival are used.  to have the games of chance.  chance, and the money be split 70% for non-profits, 30% for the Town.  games.  Councilmember. Jeter asked for direction on how to proceed with the non-profit organizations. Council discussed running the Carnival as usual, then change it for next year. Town Attorney Puvak recommended how to go forward on the games of chance. Council discussed possible solutions fori replacing the Bingo equipment. Council discussed the percentage split between the non-profit organizations and the Town. Council suggested talking to the sponsors to see how they feel about a non-profit organization Council decided to create al letter explaining the situation to the sponsors, who would be benefitting from the raffle tickets, and what they intend to do with their share of the money.  running the raffle tickets.  Council discussed what is allowed to be dropped at the Town Clean Up on Saturday.  Vice Mayor Manspile discussed repairs to the Town backhoe. Council discussed the potential WIFI upgrade.  Council directed Town Manager Peck to give a part-time employee a raise. He had not had a raise in Town Manager Peck and Council discussed having the Town Hall meetings to make the charter changes  several years.  to change the requirement for having the Town Manager live in Town limits.  2    Councilmember Rickman made a motion to adjourn with a second from Councilmember Eubank. With  not further discussion, the motion was carried out with a vote of4-0.  Adjournment was at 9:20pm. Respertfulysubmitted, Claudine Claudine Stump, Clerk  stimp  E  Tristan Harris,ayor  3