Tristan Harris, Mayor James Manspile, Vice Mayor James Eubank Marlon Rickman Rose Jeter  OEBUC  Buchanan Town Council Monday, September 9,2024 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  Conference call-in option: 701-802-5423 Access Code:3474425  AGENDA  A. ROLL CALL AND ESTABLISHMENT OF QUORUM  B.I MOMENT OF SILENCE  C.PLEDGE OF ALLEGIANCE TO THE U.S. FLAG  D. CONSENT AGENDA 1. Financial Reports August, 2024  E.AWARDS, RECOGNITIONS AND RESENIATIONS  F. CITIZEN COMMENTS AND PETITIONS REGARDING AGENDA ITEMS- This time is reserved for comments and questions for issues listed on the agenda.  Comments should be directed to Council.  G. NEW BUSINESS/ACTION ITEMS/PUBLIC HEARINGS: 1. Reggae Presentation by Adam Beason ofl Lazy Man Dub Band  H. Reports  1. StaffMonthly Reports  i. ii. iii. iv.  Town Clerk Town Maintenance Town Treasurer Town Manager  L.CITIZEN COMMENTS AND PETITIONS REGARDING NON-AGENDA ITEMS- This time is reserved for comments and questions for issues not listed on  agenda. Comment should be directed to Council.  J. ADDITIONAL COMMENTS  1    Tristan Harris, Mayor James Manspile, Vice Mayor James Eubank Marlon Rickman Rose] Jeter  OBUC  Buchanan Town Council Monday, September 9, 2024 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  Conference call-in option: 701-802-5423 Access Code:3474425.  K.UPCOMING: MEETINGS AND EVENTS  Leap Farmer's Market - October 4, 2024-1 1:30pm - 2:30pm - Resource Center Mountain Magic in the Fall - October 5, 2024- - 10:00am to 4:00pm - Town Planning Commission Meeting Monday, October 7,2023-7:00 Town Council Work Session - Thursday, October 10, 2024-7 7:00pm - Town Buchanan Clean Up Day - Saturday, October 12, 2024-8:00-2:00: -7 Town Columbus Day - Town Hall Closed - Monday, October 14, 2024 Town Council Meeting. - Tuesday, October 15, 2024-7 7:00pm - Town Hall Feeding SWVA Mobile Market - October 30, 2024-1 1:30pm - 2:30pm -  Park Hall  Park Parking Lot  Resource Center  Halloween - Thursday, October 31, 2024  LAD/OURNMENT  2    1:571 PM 09/05/24 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of August 31, 2024  Aug 31,24  ASSETS Current Assets Checking/Savings 10050 Town Events 10010 Buchanan General Fund 10020 Petty Cash 10030 Change Funds 10031 Change Funds Carnival 10037-Change Funds-Even in Buch 10040 Town Beautification Fund 10500 Certificates of Deposit Total Checking/Savings Accounts Receivable SS WSG AR Prepaid Taxes 11001 General ARI Billed Property" Taxes Receivable WSGI Receivable Total Accounts Receivable Other Current Assets Investments Employee Advance 11200 Prepaid Items 11000 Acct Receivable General 11010 Due from State/Fed Gen 11099 NSF Checks Receivable 11100 Water, Sewer, Garbage AR 11109 Allowance Wat'Sew/Garba Allowance-Property Taxes 12000 Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 13000 Property, Plant, Equip Total Fixed Assets TOTAL. ASSETS LIABILITIES &1 EQUITY Liabilities Current Liabilities Accounts Payable 20000 20000 Accounts Payable Total Accounts Payable Other Current Liabilities 21230 Prepaid" Taxes and Others 22299 Def Rev- Unearned Grants 21145 Def Rev- Other 22000 22000 Customer Deposits 24000. 23000 Payroll Liabilities 25200 Accrued Interest Payable Deferred' Taxes Receivable Vandalism Reward Funds  14,611.46 -49,903.05 800.00 1,350.00 12,500.00 250.00 9,104.03 525,803.56 514,516.00 74,973.31 -381.14 4,257.18 43,576.62 97,592.00 220,017.97 837,409.80 -170.04 93,861.42 354.75 0.66 128.25 -17.00 -18,146.31 -5,557.03 398.22 908,262.72 1,642,796.69 7,976,787.52 7,976,787.52 9,619,584.21  -10,317.40 -10,317.40 315.61 304,659.16 45,046.00 27,381.31 7,360.69 378.23 49,281.90 12.89  Page 1    1:57PM 09/05/24 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of August 31, 2024  Aug 31, 24 434,435.79 424,118.39 13,920.02 3,944,331.28 3,958,251.30 4,382,369.69 697,292.97 4,347,794.47 272,523.44 246,643.03 452,714.98 125,675.59 5,237,214.52 9,619,584.21  Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 26300 Sewer Long Term Loans 26200 Water Long' Term Loans Total Long" Term Liabilities Total Liabilities Equity 30100 General Fund Balance 30200 Water Retained Earnings 30300 Sewer Retained Earnings 30400 Carnival Fund Balance 32000. Retained Earnings Netl Income Total Equity TOTAL LIABILITIES & EQUITY  Page 2    4  C        88888888  D        088  4  88888                BUC  Town of Buchanan Town Council Meeting Monthly Report/Project Update  1811  Select Item Type:  Monthly Report  Agenda Item Name: StaffMonthly Report  Date: Prepared By:  09/06/2024  Town Clerk Claudine Stump  Monthly Report or Project Update:  Provide customer service to citizens Create and Distribute monthly WSG bills Take payments for monthly WSG bills, taxes Ensure WSG payments arei inl both FMS and QuickBooks Process late fees and cut offi lists Making deposits at bank Create Council Packets Purchasing supplies  Continuing to learn Southern Software Billing Implementing the Agenda & Minutes section of Civic Plus. Update Business Licenses in Southern Software Assisting with Mountain Magic Vendors Working with Public Works to resolve: meter read issues.  Attachments:  Heads up Items:  All issues with meter reads were resolved. Whether it was a faulty meter, faulty reading, or  water leak.    BIC  Town of Buchanan Town Council Meeting Monthly Report/Project Update  1811  Select Item Type: Date:09/06/2024 Prepared By: Lou Borini  Monthly Report  Agenda Item Name: PublicWorks Monthly Report  Monthly Report orl Project Update:. August was business as usual for the most part. Had a few snafus with the meter reads, but all ofthosei issues werei resolved. Some were due to meter failure some was computer. Kept up with the mowing and try to stay on top of any seweri issues that may have come up. The Mens Room faucet had been broken and we: replaced it with ai new one. Currently waiting for the  motor to come back from the electrician sO our plant can again run smoothly.  Attachments    BUC  1811  MontnyReporting:SeptemberMeting  Eva Shannon Town Treasurer  Verified 2023 Real Estate taxes paid and keying unpaid to Southern Software. Forwarded to TACS unpaid accounts with 2023 delinquent Real Estate taxes with previous years outstanding and mailed past due reminders toi those that Working on verifying outstanding Personal Property for 2023 mailing reminders to those with outstanding balances and keying those accounts to  only had 2023 Real Estate delinquent.  Southern Software.  Updated TAC on delinquent property.  Worked on request from CoreLogic for 2024 Real Estate Taxes for 2024 Covered front office 6 days due to illness and vacation during month of Worked on collecting return check fees for returned Reggae vendor check. Provided Randy Kingerywith Flyers aka applications to distribute and Still working oni finding a company to cover Bond for Town Treasurer.  August.  discussed new Dash Plaque. Worked dailyi invoices.  Daily monitoring of all banking accounts.  Worked on VBAF Grants that. Joe Morici is completing on Brownfields, he advised Sept 5th he should have completed by next week. He was waitingon  documents from developer and subcontractors. Worked on documents for Mary Earhart for 2024 audit.  Customer service. information on.  Worked on verifying properties CoreLogic is requesting 2024 Real Estate tax Emailed Chris Booth toi follow up on when 2024 Real Estate taxi information and Personal Property taxi information would be available.    Coded and scanned to PBS invoices for AP and forwarded time sheets for Worked on 2024 Audit information for Scott' Wickham with RFCA.  payroll.