MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, August 6, 2024 7:00 p.m.  1 The Broadway Town Council meti ini regular session on' Tuesday, August 6, 2024, int the Council Chambers 2 ofthe Broadway Town Hall. The following members were present: Mayor David L. Jordan and Council 3 Members Chad L. Comer, TravisM.Driver, Richard E. Fulk, Douglas W.J Harpine, BeverlyL.London: and 5 The: following staffmembers were present: Town Manager, Stefanie McAlister, Town Clerk Donna Lohr, 8 Mayor. Jordan welcomed all citizens to the Town Council meeting. Hei then called the meeting to order at  4 Liz M. Fawley.  6 and Town Attorney Matthew! Light.  7 10 11  9 7:00 p.m. with the Pledge of Allegiance followed by the invocation.  12 Approval of Minutes and Bills:  13 Mr. Chad L. Comer moved to approve the minutes of the June 27, 2024, Town Council Workshop 14 Meeting, the. July 2, 2024, Town Council Meeting and to: authorize payment ofbillsi in the amount of 15 $572,098.87. Mr. Travis M. Driver seconded the motion which was approved with the following  16 recorded roll call vote: 18 Elizabeth M. Fawley 19 Travis M. Driver 20 Beverly L. London 21 Douglas W. Harpine 23 Public Comment:  17  Aye Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  22  24 Mayor. Jordan moved on to the public comment period.  25 The first citizen to speak was Bob Sutherland of Gold Drive. Mr. Sutherland spoke regarding the 26 community golfcart ordinance, which was not passed when ity was previously brought tbefore Town Council. 27 Her reminded Council members that the ordinance could bel brought back up for theirreview: and discussion. 28 He advised the council that the ordinançe complies with the rules that are required by the state. Mr. 29 Sutherland discussed some differences between golf carts and low speed vehicles. He listed the 30 requirements for low-speed vehicles. A license, registration and insurance are required for low-speed 31 vehicles. Mr. Sutherland also mentioned that hel had called VDOTtoi find outhowr much: signage isr required 32 in the town regarding golf carts. VDOT had advised him that it is up to the Town. Mr. Sutherland then 33 discussed how Main Street in town could legally be crossed by golf carts. He advised that he wanted to 34 remind Council ofthe ordinance and that they had previously stated this item would be brought back up on 36 The next citizen to speak was Michael Amundson, 311 Meyers Court. Mr. Amundson asked about the 37 blowers and generators at the wastewater plant which had been disousdtapvpasmetint He asked if 39 Mr. Harpine advised that a patchl had been put on onel blower, which made itl better. Ithasi not fully resolved 41 Mayor Jordan advised that a company had come in and done some upgrades on the blower, which gave it 42 approximately another ten years ont the lifespan. Mayor. Jordan advised that the plani ist to dot that for another 44 Mr. Amundson then asked about the firel hydrant that had been mentioned. ata aj previous meeting, which had 46 Mayor Jordan advised that the public works director had checked the fire hydrant, located by the Fire 48 Mr. Amundson stated that the fire chief had said that there is adequate pressure but it's not up to the 50 Mr. Amundson then asked ifthe' Town could raise money, similar tol how the fire department raises funds.  35 their agenda onçe the new council was in office, after January 1, 2024.  38 the issue with the blowers had been remedied.  40 the issue. 43 blower next year.  45 been said to have pressure issues.  47 Department and the pressure is sufficient on that hydrant.  49 standards.    MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, August 6, 2024 7:00 p.m.  51 Ms. McAlister advised that her understanding is that there are: restrictions on municipalities fundraising to 52 try to get funds for daily operations. She added that someone may donate money tot the' Town, butt the' Town 54 Thei next citizen tos speak did not identify herself, but thanked. Mr. Dellinger, Public Works Director fort the 55 recent work they had completed on her street, and for notifying thei residents prior to the work being done. 56 The next citizen to speak was Bonnie Caplinger. Ms. Caplinger remarked that the Town Office staff had 57 done a good job of providing any information she requested. She then stated that the town of Broadway 58 continues to grow, and she asked where the town will acquire water to service the growth in Town. 59 Mr. Doug Harpine responded that twenty-one sites had been identified as water sources for the' Town. The 60 town is currently only using four ofthoses sites. Seventeen sites remain: fort the' Town to use to acquirewater 63 Council members advised that the Water Plant Superintendent ist monitoring the water very closely, but the 64 Town is not yet at a point where it is necessary to issue mandatory water restrictions. Currently, water 66 Ms. Nancy Morales, Broadway Hometown Partnership (BHP) Executive Director, was the next speaker. 67 She stated there wasa a greatt turnout at thel Red, White & Brew event. BHPi isp preparing fort their Oktoberfest 68 event, scheduled for September 28", from 4:00pm - 8:00pm. Musici performersi include. Kevin Quesenberry, 69 as well as Big City Band. Ms. Morales added that the scholarships had been administered to the student 71 The next citizen to speak was Michael Noble, 172 Second Street. He stated that he hopes to open the 73 With no further comments from thej public, Mayor. Jordan closed thep Pakcmmatpaadiema, 76 Mayor Jordan stated that the next item on the agenda was a public hearing to hear public comment on a 77 Meals Tax Ratei increase from 4.5%-5% and to adopt the updated Town Code Section, "Schedule eofTaxes, 78 Fees and Rates". Mayor. Jordan advised that Council not vote on this item until theirnexti meeting. Het then 80 Mr. David Emswiler asked how much is expected to be generated by the increase in the meals tax from 82 Ms. McAlister advised that the projected revenue for meals tax for the current budget year is $270,000, 84 Ms. Caplinger stated that eating out is a luxury. This increase is not hitting the items that are essential. 85 Mayor. Jordan remarked that this increase gains funds from visitors to the' Town, and not just the citizens. 86 Ms. Bev London added that with this increase, the Town of Broadway is still one percent lower than 88 Mr. Matt Light stated that the minutes will reflect that Meals Tax increase ordinance was introduced and 90 With no further comments from the public, Mayor. Jordan closed the public hearing at' 7:23 p.m.  53 can not solicit funds or fundraise for operational expenses.  61 to service additional growth in' Town.  62 Ms. Caplinger then asked ift the Town will bei issuing mandatory water restrictions.  65 conservation measures are voluntary.  70 recipients.  72 Tunker House at 411 Lindsay Avenue as an air B&B in the middle ofNovember.  74  75 Public. Hearing:  79 opened the floor for public comments on the meals tax increase at 7:20 p.m. 81 4.5%-5 5%, or what is the additional amount ofrevenue that will be generated. 83 based on the 5% meals tax rate. Ofthat, $13,000 is generated by the 1/2 % increase.  87 Rockingham County. 89 read for the first time. 92 Old Business:  91  93 The only item under "old business" was on update on the Rt. 259 Bridge Re-naming. Ms. McAlister 94 advised that shel had been in contact with VDOT regarding this. VDOT advised that the bridge re-naming 95 resolution had been approved by the Commonwealth Transportation Board. VDOTI has ordered the signs. 96 They will review the signs when they come in to make sure the spelling is correct, and then installation of 97 signs is expected tol be in September. VDOT will coordinate with the town and the county once a date has  98 been set fori installation.  99 100    MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, August 6, 2024 7:00 p.m.  101 Departmental Reports:  102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149  a. Parks & Recreation: Mr. Douglas W. Harpine reported that thel lights have been installed and are functional at the pickleball courts. He thanked Mr. Dellinger, Public Works Director, forl his department's work ont that project. Paintingofthe courts still remains to be done, The estimated total cost fora all three courts is $6,000 formaterials. Fencingstillneeds to be installed as well. Mr. Harpine asked Mr. Dellinger to provide an update on the Heritage Park restrooms. Mr. Dellinger reported that the bathrooms have been set and Smith-Midland sent ina aj plumbing and an electrical contractor to finish up a few remaining post-installation items. Public Works has formed up the frame for sidewalk to be poured. An electrician is coming in next week to start the electrical service to the building. The electrical inspection willl ber requested from the County. Oncei inspected, it will be released tol Dominion Power toi install power tot the building. Any remaining plumbing issues willl be completed by thel Public Works! Department. Final grading will then be completed and then the bathrooms will be ready to be open to the public. Mr. Dellinger advised that he has received a quote from Blue Line concrete for the pouring oft the sidewalk. Mr. Chad Comer advised that hei is donating shrubbery and mulch for thet three sides ofthe Mr. Dellingeradvised that his departmenti is also back-filling the entrance tot the park where they had to dig itout for the trucks delivering the bathrooms. Public works will also place b. Finance: Mr. Richard E. Fulk stated that the Town Manager would provide the financial Ms. McAlister reported the following balancesi ini the Town'saccounts: as ofJuly: 31,2024: Loomis Investment Account - $312,472. $274,000 is reserved for loan  building that will not have sidewalk. topsoil down as well. update.  Checking Operational Account $878,576 LGIP General Account $7,466. LGIP Water Account $7,029. LGIP Sewer Account : $6,007. Total Reserves are $58,450. 2024, Council Workshop Meeting minutes.  requirements. Available funds in this account are $37,948.  Acopyo ofthe financial report and the list ofapproved paid bills is on file with the August 1, C. Personnel/Police: ChiefMiller was not present at the meeting as he was working at the Police Department's) National Night Out Event in thel Broadway Community Park. Mayor Jordan advised Councill Members that a copy ofthe police department'sdaily: schedule had been sent toi them via email. A copy ofthe! police report fort the month ofJuly 2024 is on file d. Utilities: Ms. Beverly London advised that she had nothing to report. Ms. McAlister advised that no late fees were charged on the. July 2024 water bills as many people had not received bills due to an issue with the post office. Residents whol had not made payment did receive door tagi reminders today that their bills were due. Ms. Mc Alister also advised that several localities had contacted Congressman Ben Cline'soffice to convey their concerns regarding the post office and thei issues thet towns! havel been having ing getting mail delivered to their customers. A copy of the monthly Water Department report is included with the Streets & Properties: Mr. Chad L. Comer reported that the' Town is currently acquiring an Events & BHP: Mr. Comer reported that National Night Out is currently going on this  with the minutes as Attachment B.  minutes as Attachment C.  updated quote for Elm Street paving which will occur later this year.    MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, August 6, 2024 7:00 p.m.  150 151 152 153 154 155 156 157 158 New Business: 159  evening at the Community Park. The next event is Autumn Fest, scheduled for September 14, 2024. That event is spearheaded by Brenda Pultz. There is a Craft Show Board that meets to work on the Autumn Fest event. Movie night is also scheduled for September 7, g. Planning Commission: Mr. Travis M. Driver reported that the Planning will not meet in August. Their next meeting will be a joint public hearing with the Town Council on September 3, 2024, to hear public comments on the updated 2045 Comprehensive Plan.  2024, atl Heritage Park.  160 Mayor Jordan advised that the first item under new business was the discussion and consideration of 161 mnisanga)2kestating (COLA)increaset toj part-time employees, efeiherivashek,.yl, 162 2024. Ms. McAlister stated that there had been some confusion since the start of the fiscal year as to 163 whether part-time employees weret to also receive the 3.2% increase that full-time employees had received. 164 Thei funding for 3.2% forp part-time employees wasi noti included int thel budget, buts sincet there was: some. lack 165 ofcommunication and confusion regarding the issue, the Town Mamagefsrcommemndimion is to grant the 166 3.2%COLA increase to thet three part-time employees. Based on the average hours worked by these three 169 Mr. Travis M. Driver made a motion to extend the 3.2% COLA increase to the three part-time 170 employees,retroactively,etfectiveJuly 1,2024. Mr. Richard E. Fulk: seconded the motion which was  167 employees for the year, the total 3.2% increase would be an additional $2,173.  168  171 approved with the following recorded roll call vote:  172 173 174 175 176 177 178  Elizabeth M. Fawley Travis M. Driver Beverly L. London Douglas W. Harpine  Aye Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye  179 Other Business  180 Ms. Stefanie McAlister remarked that there was a question at the work session meeting regarding whether 181 members ofthe BoardofZoning. Appeals must bep property owners within the' Town. Ms. McAlisteradvised 182 that the' Town Ordinance is based on what the State Code Specifies. The State Code: states that thel Boardo of 183 Zoning Appeals shall consist of 5-7 residents of the locality. So, it does not say they must be property 186 Mayor. Jordan stated that the next regular meeting ofthe' Town Council will be held on September 3, 2024. 189 With no further business to discuss, at 7:48 p.m., Ms. Beverly L. London moved, seconded by Mr. 190 Richard E. Fulk, to adjourn the. August 6, 2024, Town Council meeting. The motion was approved  184 owners, only that they must be residents ofthe locality.  185 187 188 Adjourn:  191 with the following recorded roll call vote:  192 193 194 195 196 197 198 199  Elizabeth M. Fawley Travis M. Driver Beverly L. London Douglas W. Harpine  Aye Aye Aye Aye  Richard E. Fulk Chad L. Comer David L. Jordan  Aye Aye Aye    MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, August 6, 2024 7:00 p.m.  200 201 202 203 204  Gaabh DavidL.Jordan DonnaJ.Lolr  Mayor  Abmqdohe Town Clerk