Mnasgle/bnglaad  PLANNING COMMISSION  The Planning Commission held a regularly scheduled meeting on Thursday, August 1, 2024, at 5:30 Planning Commission members present: Jason Horne, Chair; Lonne R. Bailey, Vice Chair; Frances  p.m. in the Town Municipal Building Council Hall.  Coles, Secretary; and Brock Malcolm Member present: Cynthia Gunnoe (Via Zoom)  Planning Commission members absent: C.G. Stanley, Town Council Representative; and one vacancy Town Staff present: Mary Zirkle, Director of Planning and Community Development and Cathy  Johnson, Clerk of the Commission Town Staff absent: None CALLTOORDER:  The Chairman called the meeting to order at 5:30 p.m. It was confirmed that Cynthia Gunnoe notified the Chairman prior to the meeting that she will participate through electronic communication from her residence due to Section 5.8 A.1(i.) a temporary mediçal condition that prevented her from attending in person. The Chairman had approved and announced at the meeting that Ms. Gunnoe will be attending  via Zoom.  DETERMINATIONOF QUORUM:  There was a quorum to conduct business with four members present in-person and one on Zoom.  REMARKS BY CHAIRMAN & MEMBERS:  None.  APPROVAL OFMINUTES:  Upon a motion by Ms. Bailey and seconded Mr. Malcolm, with five members voting aye the July 2,  2024, minutes were approved as presented. STAFF & COMMITTEE REPORTS:  None.  8/1/24 Planning Commission Minutes Page 10 of5    PUBLIC! HEARINGS:  The Chair opened the public hearing to consider a rezoning request from R-1, Residential to B-2, General Business by Bedford Lutheran Church located at 728 Burks Hill Road, Bedford, VA (Tax Pastor Timothy Feaser was present to speak on behalf of the Bedford Lutheran church. He stated that he was told that religious assemblies were permitted in R-1 zoning districts. Since no rezoning was required for the new construction, the congregation proceeded to build assuming the sign was permitted. He stated that the next step now is to rezone to accommodate for a larger sign. He added that there is no sign proposed at this time because he is not impressed with the contractor's last proposal by simply adding a vinyl insert. They would wait to see the outcome oft the zoning request before putting in time to redesign the sign to meet the ordinançe. There were no proffered conditions from the applicant. The Chair opened the floor for any citizens present to speak for or against the request. Since there were The Chair moved the related action item under New Business up on the agenda. The Chair asked for a motion to recommend or not recommend a consideration of a request for a rezoning at 728 Burks Hill Mr. Malcolm moved to recommend approval to Town Council to consider the rezoning request by the Bedford Lutheran church located at 728 Burks Hill Road from R-1, Residential to B-2, General Business The Chair opened the floor for discussion. Mr. Malcolm questioned the request for allowing two signs. Ms. Zirkle stated that the rezoning solves the issue. The church will be allowed one building mounted sign and one freestanding sign per parcel in the B-2 zoning district. She added that the monument type design and size were the issues. If the rezoning is approved, the sign would still need to be converted to  Parcel 233-A-6T) to allow a sign.  no citizens to speak, the Chair closed the public hearing.  Rd, Bedford, VA (Tax Parcel 233-A-6T).  to allow the B-2 sign requirement and Ms. Bailey seconded.  ar monument-style sign to meet the ordinance requirements. The Chair asked the Clerk for a roll call and the votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Stanley Ms. Bailey Mr. Horne  Aye Aye Aye Absent Aye Aye  The Planning Commission voted 5-0, with one absent and one vacancy, to recommend approval to rezone property of Bedford Lutheran Church located at 728 Burks Hill Road from R-1, Residential to B- 2, General Business to allow B-2 standards to apply to the signage. There were no proffers. For the next item of business, the Chair opened the public hearing to consider a conditional use permit fori indoor Mini-Storage Units" proposed at 402 W. Main Street, Bedford, VA (Tax Parcel 193-A-13T). The property is zoned B-2, General Business. Storage units are proposed in the basement. The request is  being made by Kevin Ilozor and Chinye Chinyem.  8/1/24 Planning Commission! Minutes Page 2of5    Ms. Chinye Chinyem the Pastor of. Jesus Loves People Church at 402 W. Main Street was present with her son Mr. Kevin Ilozor to speak about her request. She stated that they purchased the building at 402 W. Main Street (old High's). She noticed that the basement area was used for commercial storage in the past. She wanted to continue using the 3,200 square foot basement space for storage. It was determined by staff that the commercial storage use was not approved or grandfathered, SO she applied for a conditional use permit to bring it into compliance. She determined there will be up to 10 indoor mini- storage units for the church members and rentals in the basement oft the existing building. She stated that Mr. Horne asked about the existing two double doors and single door on the rear of the building. Mr. Ilozor replied that the doors will remain the same. Ms. Bailey was concerned about rental access to the units and the business hours. Mr. Ilozor replied the units will be opened during normal hours when someone is at the church. Ms. Coles reiterated the question and asked what are the hours of operation. Mr. Ilozor replied from 8am to 7pm. Mr. Malcolm asked how will the units be accessed. Mr. Ilozor stated that each will be given a personal identification number on each unit. The main door will be accessed by an identification pin number. The lock will shut-off or not activate even with a pin number after business hours. Ms. Gunnoe asked about the rear gravel access from Fourth Street. Ms. Chinyem stated that the gravel driveway extends the width of the entire building and a vehicle could circle the building. In response to a question about the ordinance requirement for brick on visible façades, Ms. Zirkle stated that the exterior of the building is brick on the front and painted concrete block on the rear. She clarified that the visible rear side in painted to match the brick. Regarding signage, Mr. Ilozor stated that the proposed sign will be an 8 feet X 4 feet vinyl non-illuminated mounted sign. Mr. Horne expressed the need of submitting a minor site plan including a better interior layout of the proposed  the outside appearance will not change because the units are inside.  mini-storage area.  Since there were citizens present to speak, the Chair closed the public hearing.  The Chair asked for a motion to recommend or not recommend a consideration of a request for a conditional use permit at 402 W. Main Street, Bedford, VA (Tax Parcel 193-A-13T) for indoor "Mini- There was a motion by Ms. Coles and a second by Mr. Malcolm on the floor to recommend approval. The Chair opened the floor for discussion. The Planning Commissioners discussed the conçerns brought up during the public hearing and wanted to apply conditions. The Commissioners agreed to include the following conditions related to their concerns with the recommendation for approval: post the designated hours from 8am to 7pm, allow one non-illuminated façade sign, not to exceed ten storage units, submit a minor site plan and work with Town Engineer for an adequate rear driveway entrance. After the discussion, Ms. Coles amended the motion to recommend approval to Town Council for a conditional use permit for indoor Mini-Storage Units" in the basement at 402 W. Main Street (Tax Parcel 193-A-13T) with added conditions. Mr. Malcolm seconded. The Chair asked the Clerk for a roll  Storage Units" in the basement.  call and the votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Stanley  Aye Aye Aye Absent  8/1/24 Planning Commission Minutes Page 3of5    Ms. Bailey Mr. Horne  Aye Aye  The Planning Commission voted 5-0, with one absent and one vacancy, to recommend approval for a conditional use permit for indoor "Mini-Storage Units" in the basement at 402 W. Main Street with conditions to include the following: post the designated hours from 8am to 7pm, allow one non- illuminated façade sign, not to exceed ten storage units, submit a minor site plan and work with Town Ms. Zirkle told both applicants that the recommendations will go before Town Council on August 27,  Engineer for an adequate rear driveway entrance.  2024 for a second public hearing. UNFINISHED BUSINESS:  Ms. Zirkle gave an update on the Comprehensive Plan process. She loaded the draft website to be launched for the Commissioners to review. She agreed to email the link that shows the framework. Ms. Zirkle asked if the brand that the Commissioners agreed on was correct. She verified that the brand is The Planning Commission review and discussed the Comprehensive Plan Update Engagement and Management Plan submitted by EPR, PC dated July 25, 2024. Ms. Zirkle highlighted the consultant's and town staff responsibilities during the public engagement events. She asked the Commissioners to give her the names of where to hold meetings. Under the Stakeholder Engagement section, Ms. Zirkle updated the references from County and Board of Supervisors to Town and Town Council and she will let the consuitant know of the changes. The Commissioners agreed to direct Mr. C.G. Stanley, the Town Ms. Zirkle asked the Commissioners to review and submit survey questions by August 27 for the Ms. Zirkle stated that the Municode ordinance is still being updated. She can give copies to those that Ms. Zirkle stated that there is still a vacancy and asked if anyone has someone interested in serving on the Planning Commission to let her know. She added that Debra Anderson has the application for those interested in being considered for the vacancy. Ms. Zirkle stated that the next meeting is the week of Labor Day and at that meeting there will be a rezoning application and a conditional use application for Governor's Hill Phase 3. Ms. Gunnoe asked that members be included in the notice process. Ms. Zirkle replied that she plans to have a process in place to let the Planning Commission know in advance of upcoming hearings. She said that the members would receive the same public notice by email that the During Public Comments, Mr. Black stated that he was not formally seeking reelection and wanted to thank the Planning Commissioners for their service. He noticed how important it was going forward with the Comprehensive Plan. He expressed how the Town wanted to grow and ifhe could be ofhelp.  "Our Goal - Bedford 2024". Those present agreed with the brand.  Council Representative tol be the liaison tol keep Council updated on the process.  September 5 meeting.  asked of what the final ordinance was as of adoption on March 12, 2024.  surrounding property owners are given when those go out.  8/1/24 Planning Commission Minutes- Page 4of5    ADJOURNMENT: on Thursday, September 5, 2024. Respectfully submitted,  There being no further business, the meeting adjourned at 6:22 pm. The next scheduled meeting will be  Cathy Johnson, Clerk of the Commission Approved on September 5, 2024.  Juna B. Lales Frances B. Coles, Secretary  8/1/24 Planning Commission Minutes Page 50 of5