RIO  MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, February 14, 2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, California. The Agenda for this meeting was posted at the City Hall Office, the Fire District Office, and the Communty/Aquatic Center Office on Friday,  February 8, 2008. Chair Plate called the meeting to order at 7:30 p.m.  CallTo Order  1. Pledge of Allegiance = The Parks & Community Services Commission recited the 2. Roll Call - Present: Chair Plate, Commissioners Macdonald, Iliff, and Goff. Vice 3. Approval of the Parks and Community Services Commission meeting minutes of  Pledge of Allegiance. Chair Stewart was absent. January 10, 2008.  On a motion made by Commissioner lliff, seconded by Commissioner Macdonald, to approve the minutes of the Parks & Community Services Commission meeting of January 10, 2008. Motion passed by a unanimous  voice-vote/4-0. 4. Confirmation of Agenda.  On a motion made by Commissioner lliff, seconded by Commissioner Macdonald, the Parks & Community Services Commission February 14, 2008 meeting  agenda was approved by a unanimous voice-vote/4-0.  Public Comment  There was no public comment.  PCS Minutes February 14: 2008    Parks and Community Services Commission Regular Meeting  Minutes of February 14, 2008  Page 2  General Announcements  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the On a motion by Commissioner Iliff, seconded by Commissioner Macdonald, the absence of Vice Chair Stewart was excused. Motion passed by a unanimous voice  Parks and Community Services Commission meeting.  vote/4-0.  2. Election of Commission Chair and Vice Chair.  Director Davis presented the report for the election of Commission Chair and Vice Vice Chair Stewart had indicated that he would like Chair Plate to continue as Chair and ift the group sO selected him as Vice Chair he would be willing to accept. Commissioner Iliff nominated Chair Plate for Chair. There were no other nominations. On a motion by Commissioner Iliff to nominate Matthew Plate as Chair. The Motion  Chair.  passed by a voice vote/3-0.  Commissioner Iliff nominated Matt Stewart for' Vice Chair.  On a motion by Commissioner Iliff to nominate Matt Stewart as Vice Chair. The Motion 3. Discussion and possible recommendation regarding proposed changes to the Roddrick Sweeney presented the report regarding proposed changes to the Friday Mr. Sweeney proposed that Friday Nights at the Plaza be reduced from 8 weeks to 6 weeks, starting June 13, 2008 and ending July 25, 2008. He explored a location change, but recommends that the event stay at Canyon Plaza this year. On a motion by Commissioner lliff, seconded by Commissioner Macdonald, the Parks and Community Services Commission recommended that Friday Nights at the Plaza be 61 this year and see how it goes for next year. The Motion passed by a unanimous voice  passed by a unanimous voice vote/4-0.  Friday Nights at the Plaza special event.  Nights at the Plaza special event.  vote/4-0.  PCS Minutes February 142 2008    Parks and Community Services Commission Regular Meeting  Minutes of February 14, 2008  Page 3  4. Update regarding the Kimberly Park master planning process.  Director Davis presented an update regarding the Kimberly Park master planning process. He noted that at the Kimberly Park public workshop meeting, residents indicated a desire for parking, police patrols, regular maintenance a permanent restroom and a path system around the entire park. It was also suggested that the City explore the possibility of using synthetic turf. There were requests that the park not include large group barbeque areas and a full size basketball court. There did not appear to be any enthusiasm for setting aside land for a possible future elementary school site. The next public meeting is February 21, 2008 at 7:00 p.m. at the 5. Discussion and recommendation regarding the proposed 2008 summer Director Davis presented the report regarding the proposed 2008 summer aquatic He noted that the biggest change this summer is the fact that only four sessions of swim lessons will be offered because of the school schedule. Normally the school summer break is 10 weeks long but this year the break is only nine weeks long. Each regular summer swim session lasts two weeks. Aquatics Supervisor Erin Booth-Sahs will try to offset that to a degree by adding some Saturday mornings swim lessons. The other big difference is that the AHI swim team will be participating in recreational swim league this summer. There will be a need for parent volunteers in order for this On a motion by Commissioner Goff, seconded by Commissioner lliff, the Parks and Community Services Commission recommended the approval of the 2008 summer 6. Report from Commissioner Iliff regarding the City's Blue Ribbon Committee.  Recreation Center.  aquatic schedule for the Phillip West Aquatic Center.  schedule for the Phillip West Aquatic Center.  move to work.  aquatic schedule. The Motion passed by a unanimous voice vote/4-0.  Commissioner Iliff had nothing new to report.  Departmental Report  1. Community Services Director's Report and Departmental Activity Report Director Davis presented his report and the Departmental Report to the Commission. Director Davis reported that the Veterans Memorial Park construction was progressing well until there was approximately six weeks of rain. The north end park, where the Veterans Memorial will be located, may be ready by the Memorial Day ceremony;  however, it is too early to know for sure.  PCSI Minutes February 142008    Parks and Community Services Commission Regular Meeting  Minutes of February 14, 2008  Page 4  2. Possible report from a Public Works Department representative regarding park  projects andlor park maintenance.  None. Public Comment  There were no public comments. Commission Comments  Chair Plate thanked everyone for coming out on Valentines Day to the meeting.  Items for Future Consideration  Discussion of the Parks and Community Services Commission functional areas and the formulation of a calendar where each month a functional area can be  discussed. Adjournment  The meeting was adjourned at 8:17 p.m.  On a motion made by Commissioner lliff, seconded by Commissioner Macdonald, to adjourn the meeting. Motion passed by a unanimous voice vote/4-0 and the meeting was  adjourned.  Minutes Prepared By: Swi Banges Sherri Burgess Administrative Assistant  Minutes Approved By: 9B Mathew Plate Chair  &  PCSI Minutes February 142 2008