ERIC CITYOF yo  PARKS & COMMUNITY SERVICES COMMISSION  MEETING AGENDA Thursday, December 11, 2008 Recreation Center, 2185 Elliott Drive American Canyon, California 94503  6:30 p.m.  NOTICE TO THE PUBLIC  Public Comment  There are two Public Comment sections as noted on the agenda. This is thei time members of the publicl may comment on anyi item not appearing on the: agenda. Under State law, matters presented under this section cannot be discussed or acted upon by the Parks & Community Services Commission during this time. For items appearing on the agenda, the public will bei invited to make comments at the appropriate time. Itis very important to speak directly into the microphone and write your name and address on the registration sheets provided at the podium. Please limit your comments to three (3) minutes or less. All public meetings and events sponsored or conducted by the City of American Canyon are held in accessible sites. Requests for accommodations may be made by calling (707)647-4577 (voice) or 711 for the California Relay Service or e-mailing the ADA Coordinator, Bronda Silva at Dslva@clamerican canvon.ca.us at least 72 hours in advance of the event. Copies of documents distributed at the meeting Any writings or documents provided to a majority of the Parks and Community Services Commission regarding any item on this agenda will be made available for public inspection in the Parks and Recreation Department office located at 100 Benton) Way, American Canyon, CAduringi normal business  Compliance with Americans with Disabilities Act (ADA)  are available in alternative formats upon request.  Public Records Notice  hours.  A. Call To Order (6:30 p.m.) 1. Pledge of Allegiance 2. Roll Call 3. Confirmation of Agenda  B. Public Comment (see Notice to the Public at the beginning of the agenda)  C. General Announcements unless otherwise noted.  The following meetings will be held in the Recreation Center, 2185 Elliott Drivé, 1. The regular City Council Meetings are normally held on the 1st& 3rd Tuesdays of each month at 6:30 p.m. Due to the Winter Holiday Break, meetings will not be held on December 16, 2008 and January 6, 2009. The next regular meeting will be held onJanuary 20, 2009. Iti is anticipated that the January 20, 2009 meeting will be held    Parks & Community Services Commission  Agenda for December 11, 2008  in the Council Chambers at the new City Hall, 4381 Broadway.  2. The regular Planning Commission Meetings are normally held on the 4th Thursday of each month at 6:30 p.m. However, a special meeting will be held on Thursday, December 18, 2008 due to the holidays. No meeting will be held on December 25, 3. The regular Parks & Community Services Commission Meetings are held onthe 2nd Thursday of each month at 6:30 p.m. The next regular meeting will be held on 4. The regular Activities Committee Meetings are held on the 3rd Thursday of each month at 6:30 p.m. at the Elliott Conference Room. No meeting will be held in December. The next regular meeting is scheduled for Thursday, January 15, 2009. 5. The regular Open Space Advisory Committee Meetings are held on the 1st Wednesday of each month at 6:30 p.m. at the Elliott Conference Room. The Open Space Advisory Committee will not be meeting on January 7, 2009. The next 6. The regular Senior Roundtable Meetings are held on the 1st Thursday of each month at 10:00 a.m. at the Recreation Center. No meeting will be held be held in  2008.  Thursday, January 8, 2009.  regular meeting is scheduled for Wednesday, February 4, 2009. January, sO the next meeting will be on February 5, 2009.  D. Commission Business  1. Commission determination to excuse or not excuse an absence from the Parks and 2. Reviewof Community Organization Subsidy Request Applications for requests ofup to $200 each that can occur throughout the year and recommendation regarding 3. Presentation by Commissioner Macdonald regarding the Maintenance and 4. Discussion regarding the formatting of the Parks and Community Services Master Plan and discussion regarding the work plan functional areas. (Cynthia Ripley,  Community Services Commission meeting.  funding allocations.  Improvements to Existing Parks functional area.  Capital Projects Coordinator)  E.! Departmental Report  1. Parks and Recreation Director's Report. projects and/or park maintenance.  2. Possible report from a Public Works Department representative regarding park  F. Public Comment  Page 2 of3  PCS Agenda December 11 2008    Parks & Community Services Commission  Agenda for December 11, 2008  G. Commission Comments  Individual Commissioners may briefly comment on matters of public concern, committee assignments, and announce matters of public interest. No collective Commission action  will be taken.  H. Items for Future Consideration  . Adjournment Certification  Randy Davis, Director, Parks and Recreation Department of the City of American Canyon, do hereby declare that the foregoing agenda for the December 11, 2008 special meeting oft the Parks and Community Services Commission, was posted on the bulletin board ini the City Offices anda at the American Canyon Parks  and Recreation Department office on Friday, December 5, 2008 by 6:00p p.m.  KomsDars Randy Davis, Director  12-4-08 Date  Page 3 of3  PCS Agenda December 11: 2008