RI  MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, August 14, 2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, California. The Agenda for this meeting was posted at the City Hall Office, the Fire District Office, and the Community/Aquatic Center Office on Friday,  August 8, 2008. Chair Plate called the meeting to order at 6:35p.m.  Call ToOrder  1. Pledge of Allegiance - Commissioner lliff led the Commission in the recital of the 2. Roll Call - Present: Chair Plate, Vice Chair Stewart, Commissioners Iliff and 3. Approval of the Parks and Community Services Commission meeting minutes of  Pledge of Allegiance.  Goff. Commissioner Macdonald was absent.  July 10, 2008.  On a motion made by Vice Chair Stewart, seconded by Commissioner Goff, to approve the minutes of the Parks & Community Services Commission meeting of  July 10, 2008. Motion passed by a unanimous voice-vote/4-0.  4. Confirmation of Agenda.  On a motion made by Commissioner Iliff, seconded by Vice Chair Stewart, the Parks & Community Services Commission August 14, 2008 meeting agenda was  approved by a unanimous voice-vote/4-0.  Public Comment  John Havely, resident, asked if the construction of the new football field on the agenda tonight. Director Davis asked if he was referring to the Middle School project or the Community Park I project. Mr. Havley said he was referring to Community Park I and asked about pians to re-grade the park. Director Davis stated that the Commission has considered plans for renovating Community Park I. Mr. Havley expressed concerns pertaining to dust control when the park is being worked on. He explained park  PCS) Minules August 142 2008    Parks and Community Services Commission Regular Meeting  Minutes of August 14, 2008  Page 2 fields.  neighbors are atready getting dust from the skinned areas of the softball and baseball  General Announcements  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the Director Davis reported that he was unaware of the circumstances for Commissioner Macdonald's absence and asked the Commission to act on the next meeting.  Parks and Community Services Commission meeting.  No action was taken.  2. Recommendation regarding a process for the consideration of future proposals for Veterans plaques, memorials and monuments at Veterans Director Davis presented the report regarding a process for the consideration of future proposals for Veterans plaques, memorials and monuments at Veterans Memorial Park. He noted that the Commission had suggested a committee comprised of a Commission member, a veteran representative, a representative from VFW Post 11099, a military Fran Lemos, resident, asked what kind of plaques the Commission was talking about. She also noted that the signs at the park look very nice. It was explained that staff was On a motion made by Vice Chair Stewart, seconded by Commissioner Goff, to accept the process as it is written for future proposals for Veterans plaques, memorials and monuments at the Veterans Memorial Park. The motion passed by unanimous voice  Memorial Park.  family member, and a community member at large.  recommending black granite plaques.  vote/4-0.  3. Work Plan Functional Area Presentations and Discussions Commissioner lliff- Senior Center Functional Area Chair Plate - Family Services Functional Area  Commissioner lliff presented his report to the Commission on the Senior Center functional area. He gave a brief history of the proposed Senior Center project. WLC architects found that the former Police Station building and the Recreation Center need to be upgraded to comply with ADA, for seismic retrofit, for mechanical upgrade, and to modify the building for optimal use. He noted that the City does not currently have any funding for the projects. One funding option is carrying out a Capital Project Campaign.  PCSI Mnutes Açust 14: 2003    Parks and Community Services Commission Regular Meeting  Minutes of August 14, 2008  Page 3  He noted that the City Manager was sending out letters to five firms that specialize in Capital Project Campaigns requesting that they submit letters of interest for consideration. Once the proposals are evaluated, the decision to move forward with the Chair Plate asked if there has been any input from the Senior Roundtable. Rosemarie Wilson, resident, spoke about the Senior Roundtable and a Senior Board. She noted that the seniors would like more information about what is going on regarding the senior There was a discussion by the Commission. Vice Chair Stewart expressed concern that there has been little to no action regarding the Senior Center because of the lack of funds, but the City bought the land next to the new City Hall in order to prevent a fast food restaurant from moving in. Commissioner Goff stated that it seems that the Senior Center is put off with no resolution. Chair Plate noted that it's odd that we are purchasing more land and facilities when we can't keep up the land and the façilities that we have already and then the City excludes a business that would have generated Rosemarie Wilson, resident, asked if the Commission was aware that the some of the Fran Lemos, resident, noted she didn't care for the exterior plan that the architects Chair Plate presented his report to the Commission on the Family Services functional Sherry Tennyson, American Canyon Family Resource Center, discussed services Chair Plate asked Sherry Tennyson what she thought was appropriate for the City. Ms. Tennyson discussed how programs in San Leandro and Dixon were assisted by their city. Other cities support Family Services through coordination and in some cases financially. She brought up the possibility of subsidies for children that cannot afford to attend summer day camp. She also stressed the importance of coordination with local residents and businesses to promote the hiring or residents sO that more people are 4. Recommendation regarding the establishment of a policy for the waiver of Director Davis presented the report regarding the establishment of a policy for the  Capital Project Campaign will rest with City Council.  center.  sales tax revenue for the City.  ADA deficiencies could be remedied by staff to save money.  came up with.  area and delivered a PowerPoint presentation.  provided by ACFRC and noted that the services are community driven.  both living and working in the community.  facility rental fees. waiver of rental fees.  PCSI Minules Augusi 142 2008    Parks and Community Services Commission Regular Meeting  Minutes of August 14, 2008  Page 4  The Commission discussed the proposed policy. There was a brief discussion regarding waiving fees of youth sports leagues that limit participation. Commissioner Vice Chair Stewart noted we should charge when non-profits use facilities to raise money for a cause and voiced concern on how to pay for the wear and tear on buildings Fran Lemos, resident, mentioned that the Kiwanis give all of the money raised back to the community. She noted that the Red Hatters play bocce in Vallejo and aren't being Itv was decided to research the matter further, and to place it as a regular agenda item until a recommendation is needed. Vice Chair Stewart volunteered to work with staff on 5. Report from Commissioner Iliff regarding the City's Blue Ribbon Committee. Commissioner Iliff reported that the Committee is currently not meeting at this time.  Goff asked that recreational VS. competitive be considered.  if all fees are waived.  charged to use their facilities.  the policy.  Departmental Report  1. Community Services Director's Report and Departmental Activity Report Director Davis presented the Director's Report to the Commission. He reported that the target date for the acceptance of the Veterans Memorial Park is September 2, 2008. He noted that the dog park rules were approved by City Council. Shenandoah Park is 2. Possible report from a Public Works Department representative regarding park  nearing completion and should be open by mid September.  projects and/or park maintenance.  No report was given. Public Comment None.  Commission Comments  Commissioner Goff mentioned improvements at Napa Junction School and explained that the all weather track and synthetic turf field project at ACMS will not be ready until Commissioner lliff discussed a PG&E program for a 20% discount and the renter  October. Monday is the first day of school.  assistance program.  PCSI Minules August ie: 2008    Parks and Community Services Commission Regular Meeting  Minutes of August 14, 2008  Page 5  Vice Chair Stewart showed photos of Kimberly Park to the Commission. He noted that three years ago when he applied to be on the Commission he had an agenda to improve conditions for our kids to and improve Kimberly Park. He stated that the conditions at Kimberly Park have gone down hill steadily. Areas of grass are completely dead and over grown with weeds. There are dead areas next to grass that is 8"-10" high, sprinklers are not working properly, there are holes in the park, graffiti on fences, overgrown trees that you can't even walk under, a rope swing, and neighbors throwing cement blocks in the park. He stated the condition of the Kimberly Park is unacceptable. Community Park I field looks as good as it has ever looked, but nobody ist taking care of Kimberly. He asked for this issue be addressed and put on the next  agenda. Vice Chair Stewart indicated that he would pursue this issue. Director Davis stated he would put the item on the agenda.  Items for Future Consideration  Kimberly Park maintenance and update.  Adjournment  The meeting was adjourned at 8:24 p.m. lliff/Goff  On a motion made by Commissioner lliff, seconded by Commissioner Goff, to adjourn the meeting. Motion passed by a unanimous voice vote/4-0 and the meeting was adjourned.  Minutes Prepared By: Sidye Sherri Burgess Administrative Assistant  Minutes Approved MA Mathew Plate Chair  R  PCSI Minulae August 142 2008