MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, March 13, 2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, California. The Agenda for this meeting was posted at the City Hall Office, the Fire District Office, and the Communty/Aquatic Center Office on Friday,  March 7, 2008. Chair Plate called the meeting to order at 6:30 p.m.  Calll To Order  1. Pledge of Allegiance - Public Works Director Robert Weil led the Pledge of 2. Roll Call - Present: Chair Plate, Vice Chair Stewart, Commissioners Macdonald 3. Approval of the Parks and Community Services Commission meeting minutes of  Allegiance.  and Goff. Commissioner Iliff was absent.  February 14, 2008.  On a motion made by Vice Chair Stewart, seconded by Commissioner Macdonald, to approve the minutes of the Parks & Community Services Commission meeting of February 14, 2008. Motion passed by a unanimous  voice-vote/4-0. 4. Confirmation of Agenda.  On a motion made by Vice Chair Stewart, seconded by Commissioner Macdonald, the Parks & Community Services Commission March 13, 2008  meeting agenda was approved by a unanimous voice-vote/4-0.  Public Comment  Resident Marcie Harris addressed the Commission regarding her concern that the Bay Trail segments being built in American Canyon will not be open for equestrian use. Problems related to horses getting from the west side of the City to the east side of the City were discussed. It was noted that the Open Space Advisory Committee is  PCS Minutes March 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of March 13, 2008  Page 2  considering the issue. The Parks and Community Services Commission will kept up to  date regarding their work. General Announcements  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the On a motion by Commissioner Stewart, seconded by Commissioner Macdonald, the absence of Commissioner Iliff was excused. Motion passed by a unanimous voice  Parks and Community Services Commission meeting.  vote/4-0.  2. Update and discussion regarding the Kimberly Park master plan.  Director Davis discussed the Kimberly Park master planning process, which included Gretchen Stranzl McCann thoroughly discussed the final concept plan for Kimberly Park Commissioner Goff was concerned that the children's play area may not be visible from the street. Architect McCann indicated that the children's play area would not be hidden. Commission Goff asked about the public's desire for a picnic area and basketball court. She also asked about lighting and it was explained that there would be Vice Chair Stewart asked about the buffers, the width of the path, and on street parking. Buffers will provide a drainage corridor and plantings that help deter people from the area adjacent to residences. Walkways will vary from five feet to ten feet depending on Committee Member Macdonald asked if the parking lot could be reconfigured to add Chair Plate felt that those that worked on the final concept plan did a good job. He was concerned about the bench that was located in the far west corner of the park. Itv was the consensus of the Commission that the final concept plan met with their  two public workshops.  and provided information about the park design and amenities.  safety lighting in the parking lots and along the path.  location. spaces.  approval.  PCSN Minutes March1 132008    Parks and Community Services Commission Regular Meeting  Minutes of March 13, 2008  Page 3  Itwas explained that they will be asked to make a favorable recommendation regarding 3. Update and possible recommendation regarding the Community Park I Gretchen Stranzl McCann discussed the proposed plan for the renovation of the athletic fields at Community Park I. She went over the proposed changes and amenities. Commission Goff liked the plan and the simplicity of the plan. She asked about the use of synthetic turf. Director Davis noted there are not plans for synthetic turf at Community Park I. Architect McCann said she can discuss the option of synthetic turf at Vice Chair Stewart liked the plan, but noted that a building was needed to store Commissioner Macdonald liked the plan, but parking at that site is still a concern. Fran Lemos asked about lighting the fields. Director Davis said the site was not a good candidate for lights because homes are adjacent to three sides of the park. 4. Receive status report on Capital Improvement Program for FY 2007-2008 and provide input on proposed deliverables for FY 2008/09. (Robert Weil, Public Public Works Director Robert Weil explained that on April 8, 2008, the City Council will be holding a workshop to consider the capital improvement program (CIP) for FY The purpose of his presentation and report is to summarize the status of the approved civic facility and park deliverables for FY 2007/08 and the proposed deliverables for FY 2008/09. He explained how projects got on the CIP and how they were typically funded. Commissioners were asked for to provide input on the proposed deliverables to insure Chair Plate asked about the other projects that were on the five year CIP list. Director Weil indicated that the five year plan would be updated. Chair Plate asked that the Parks and Community Services Commission have the opportunity to comment on the Chair Plate suggested that the Transient Occupancy Tax could be increased to be in line with the rest of the County and some of that money could be used for CIP projects.  the Kimberly Park master plan at their April 3 meeting.  athletic field renovation plan.  Kimberly Park at the April 3 Commission meeting.  equipment at the ballfields.  Works Director.  2008/09.  that projects weren'tmissed.  five year CIP before it goes to Council for approval.  PCSI Minutes March 132008    Parks and Community Services Commission Regular Meeting  Minutes of March 13, 2008  Page 4  Fran Lemos discussed the Little League complex project and asked about the bocce court project. Director Davis indicated that the bocce court project is not on the list of Itv was the consensus of the Commission that the FY 2008/09 CIP deliverable be 5. Possible modification of assigned Work Plan Functional Areas and development of a calendar for Commissioner reports regarding Functional Commissioners discussed the Work Plan Functional Areas and established dates for  CIP deliverables. approved.  Areas.  Commissioners to report back to the Commission.  The Commission adjusted the Functional Area assignments as follows: Commissioner Macdonald - Maintenance and Improvements to Existing Parks  Commissioner Iliff- Senior Citizen Programs Vice Chair Stewart - Recreation Programs and Activities  Commissioner Goff - New Park Development & Community Center Development Chair Plate - Family Services (Child Care, etc.) & Parks Master Plan The Commission set the following dates for Functional Area reports:  May 8, 2008 - Commissioner Goff June 12, 2008 - Commissioner Iliff July 10, 2008 - Chair Plate August 14, 2008 - Commissioner Macdonald October 9, 2008 - Vice Chair Stewart  November 13, 2008 - Community Organization Subsidy Request Application Review 6. Report from Commissioner Iliff regarding the City's Blue Ribbon Committee. Commissioner Iliff was absent, but Public Works Director Weil discussed the SWOT that was completed by Blue Ribbon Committee sub-committees regarding all types of water related projects. SWOT stands for Strengths, Weaknesses, Opportunities, and Threats.  Departmental Report  1. Community Services Director's Reportand Departmental Activity Report Director Davis reminded everyone that the Community Recognition Ball will be held on Saturday, April 5. He also reminded the Commission that the April meeting will be held on April 3, instead of the regular meeting date of April 10. He discussed the Celebration  PCSN Minutes! March 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of March 13, 2008  Page 5  of Life for John "Mickey" Mickolajcik which was attended by over 300 people. Staff is working on the Summer Activities Guide which will be distributed in May. 2. Possible report from a Public Works Department representative regarding park  projects andlor park maintenance.  None. Public Comment  There were no public comments. Commission Comments Canyon Middle School. Items for Future Consideration No additional items discussed.  Commissioner Goff invited everyone to attend bingo on Friday, March 14 at American  Adjournment  The meeting was adjourned at 8:02 p.m.  Ona a motion made by Commissioner Goff, seconded by Vice Chair Stewart, to adjourn the meeting. Motion passed by a unanimous voice vote/4-0 and the meeting was adjourned.  Minutes Prepared By: E  Minutes Approved By: ph, Pkt  Mathew Plate Chair  Community Services Director  PCSN Minutes March 132 2008