MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, July 10, 2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, California. The Agenda for this meeting was posted at the City Hall Office, the Fire District Office, and the Community/Aquatic Center Office on Thursday,  July 3, 2008. Chair Plate called the meeting to order at 6:30p.m.  CallTo Order  1. Pledge of Allegiance - The Pledge of Allegiance was recited.  2. Roll Call - Present: Chair Plate, Vice Chair Stewart, Commissioners Macdonald 3. Approval of the Parks and Community Services Commission meeting minutes of May 8, 2008. The minutes were amended to include the comments from Commissioner Goff regarding the landscaping on the corner of Wetlands Edge On a motion made by Vice Chair Stewart, seconded by Commissioner Goff, to approve the minutes as amended of the Parks & Community Services Commission meeting of May 8, 2008. Motion passed by a unanimous voice- 4. Confirmation of Agenda. Business Item #6 was moved to the next month On a motion made by Vice Chair Stewart, seconded by Commissioner Macdonald, the Parks & Community Services Commission July 10, 2008 meeting agenda was amended to remove Business Item # 6: "Report from Commissioner lliff regarding the City's Blue Ribbon Committee  and then approved by a  and Goff. Commissioner lliff was absent.  Road and Benton Way.  vote/4-0.  unanimous voice-vote/4-0.  Public Comment  There was no public comment.  PCS Minules July 102008    Parks and Community Services Commission Regular Meeting  Minutes of July 10, 2008  Page 2  General Announcements  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the Director Davis reported that on the May 8, 2008 meeting Commissioner Macdonald's absence was due to a serious family illness and Commissioner liff had mandatory On a motion made by Vice Chair Stewart, seconded by Commissioner Goff, the absences of Commissioner Macdonald and Commissioner lliff were excused. The 2. Public input, discussion and possible recommendation regarding the wording on two plaques at Veterans Memorial Park as well as the development of a process for the consideration of future proposals for Veterans plaques, Director Davis presented the report to the Commission regarding public input, discussion and recommendation regarding the wording on two plaques at Veterans Memorial Park as well as the development of a process for the consideration of future proposals for Veterans plaques, memorials and monuments. Three people provided comments regarding the agenda topic prior to the meeting. Director Davis read  Parks and Community Services Commission meeting.  training in Napa for tonight's meeting.  motion passed by unanimous voice vote/4-0.  memorials and monuments.  comments from Maria Salas, Dollie Mikolajcik, and Rick Mahanay.  The public was then invited to provide comments.  Bob Schwerin, VFW Post 1199, resident, and retired City employee, suggested moving plaque that is already in place at 2185 Elliott Drive to the Veterans Memorial in the park. He also suggested that the new plaques be made of cast iron instead of bronze due to Rick Loyd, resident, discussed the wording of the plaques noted that bronze is usually Rosemarie Wilson, resident, suggested that maybe the plaques could be etched in John Fahey, US Coastguard retired, resident, would like to make sure that all the  thefts of bronze items.  stolen and costly and that cast iron or cast steel are not usuaily stolen.  granite, which would be less expensive but still look nice.  services are listed.  PCSN Minules July 10 2008    Parks and Community Services Commission Regular Meeting  Minutes of. July 10, 2008  Page 3  Sindy Biederman, American Canyon Troop Support, resident, would like all veterans honored. She suggested a having a sub-committee to consider future proposals and that the sub-committee should be comprised of a military family representative, Vice Chair Stewart agreed with using a plaque material other than bronze. He thought about a wall with the names of the deceased and the surviving service members. He asked if it was a possibility. Director Davis noted that the City was trying to complete the park as approved and that in the future we could consider other options to honor Commissioner Goff thanked everyone for coming. She liked the idea that we make the plaque of materials that will last, like cast iron or granite. She also would like to see all of the military branches listed on a plaque and a plaque with the park dedication date. Commissioner Macdonald stated that he does not favor the use of bronze plaques, but thought cast iron might work. He thinks a plaque should honor that that have fallen in Chair Plate asked about the timeline. Director Davis stated that it is anticipated that the item will to go to City Council in August. Chair Plate strongly encouraged using a  veterans, City Staff, and a Commissioner.  veterans and add to the park.  service. He also liked the idea for a veteran's wall in the future.  plaque material that wouldn't disappear over time.  Fran Lemos, resident, suggested maybe a cement stone of some sort.  Rick Loyd stated that at Fort Mohave in Arizona they have steel framework with red bricks with veteran's names, when they served, and what outfit they were in are engraved in the bricks. He noted that they are easy to replace, and that stone would  also be good.  Chair Plate asked if there were comments from Commission on the Policy.  Bob Schwerin discussed the tree of life that honors all veterans who lived in American Canyon. The Tree of Life will be relocated to the new City Hall when it is completed. Chair Plate liked Sindy Biederman's idea of having a sub-committee review requests for additional plaques, memorials and monuments. Vice Chair Stewart concurred. Vice Chair Stewart suggested it as a responsibility of the Commissioner responsible for the Cynthia Ripley, Capital Projects Coordinator, reminded everyone that some materials oxidize differently and that the Commission might want to give staff the leeway to decide Commissioner Goff liked Marie Salas' versions of the plaques and would like to list the  new parks functional area. Commissioner Goff also liked the idea.  on the material used for the plaques. services or emblems of the services.  PCSN Minules. July 102 2008    Parks and Community Services Commission Regular Meeting  Minutes of. July 10, 2008  Page 4  Chair Plate suggested switching City of American Canyon to the bottom of the plaque. Bob Schwerin noted that the memorial has receptacles for flags at the flags from each Sindy Beiderman suggested military branch emblems in the concrete. Vice Chair Commissioner Goff liked Sindy Beiderman's and Cynthia Ripley's ideas and the idea of  military branch could be placed there during events. Stewart suggested the emblems be placed on the plaque. putting emblems on a plaque acknowledging each branch. Recommended wording for the first plaque is as follows:  Veterans Memorial Park Dedicated City of American Canyon  Honoring Those Who Have Served Our Nation  2008  Recommended wording for the second plaque is as follows:  In honor of the courageous Veterans of the United States Armed Forces (Emblems off all the branches underneath this heading)  On a motion made by Commissioner Goff, seconded by Vice Chair Stewart to recommend the language listed above on the Veterans plaques and in addition that Staff look into alternative plaque materials such as stone or cast iron and recommend that Staff make the choice at their discretion. The motion passed by unanimous voice There was a discussion regarding the development of a process for the consideration of future proposals for Veterans plaques, memorials and monuments. Commissioner Goff recommended having a Committee made up of one Parks and Community Services Commissioner, representative of VFW Post 11099, Veteran at large, community member at large, and a military family member. It was thought that the Commission Chair Plate and Commissioner thought it should be up to the committee to decide whether future plaques and memorials must honor all Veterans or can honor individual Veterans. Vice Chair Stewart said that this should be the one park that honors Veterans only. Commissioner Goff mentioned the idea of having an annual timeframe for proposing plaques and memorials, similar to the community group subsidy program. The pros and cons of considering proposals on an annual basis were discussed. Itwas decided that no motion was needed for the policy since it will be put on next  vote/4-0.  could have the responsibility of selecting the Committee.  month's agenda.  PCSI Mnutes July 102 2008    Parks and Community Services Commission Regular Meeting  Minutes of July 10, 2008  Page 5  3. Presentation by Commissioner Iliff Pertaining to the Senior Center Functional Area and Discussion Regarding Work Plan Functional Areas and the Parks Director Davis noted that Commissioner Hiff was not here for the presentation. He presented a short update to the Commission on the progress that the Open Space Itwas decided that since Commissioner Iliff was not present that he and Chair Plate 4. Discussion and possible recommendation regarding the establishment of Director Davis presented the report regarding the possible recommendation regarding Commissioner Goff was generally impressed with the draft rules. She suggested  and Community Services Master Plan.  Advisory Committee is making on their functional area work. would both do their presentations at the August meeting.  rules to govern City dog parks.  the establishment of rules to govern City dog parks.  incorporating the following rules: No animals other than dogs. Maximum of two dogs per owner.  Stewart prefers a very visible rules sign with condense wording.  Chair Plate suggested the following: No glass containers. No food in the park. health.  in addition to being licensed all dogs must be currently vaccinated and in good  Sindy Beiderman ACTS, Resident, mentioned that the Mutt-Mitts need refilled at various locations around town. Director Davis asked for people to call if you notice them empty. On a motion made by Commissioner Goff to accept the rules and guidelines with the following modifications: no animals other than dogs, maximum of two dogs per owner, no glass containers, no food and dogs must be in good health, Vice Chair Stewart 5. Update regarding status of Commission Members taking the AB1234 Director Davis thanked Commissioner Goff and Chair Plate for completing the ethics training. He noted that the City Clerk will be setting up a training session for those that don't want to do the online training. The two training options would be to go to the live  seconded. The motion passed by unanimous voice vote/4-0.  Mandatory Ethics Training.  training or completing the training online.  PCS Mnutes. July 102 2008    Parks and Community Services Commission Regular Meeting  Minutes of July 10, 2008 No action was taken.  Page 6  6. Report from Commissioner Hiff regarding the City's Blue Ribbon Committee.  This item was removed from the agenda.  Departmental Report  1. Community Services Director's Report and Departmental Activity Report Director Davis presented the Director's Report to the Commission. He reported that the Veterans Memorial Park should go to the City Council for acceptance of the Park in August. He noted that it is Phase I and that the two developed sections of the park won't be connected until the Broadway Improvement project is done. The meadow areas of the park are currently barren since they cannot be hydroseeded until late September. He informed the commission that the playground equipment was wrapped, There was a California River Parkway Program grant application that was submitted by the Napa County Regional Park and Open Space District for a grant for trails in the American Canyon area. John Woodbury applied for the grant, but the City was involved init. The grant was successful and over one million dollars was awarded for additional Director Davis noted that the 4+ of July Festival was great. He thanked Roddrick Sweeney for organizing the Parade. He also recognized the 4" of July Committee which 2. Possible report from a Public Works Department representative regarding park  then unwrapped for inspection and then rewrapped.  trails.  was lead by Chair Cindy Coffey for organizing the activities at the park.  projects and/or park maintenance.  No report was given. Public Comment  Fran Lemos, Resident, thinks the dog park is wonderful, but she noted that we have a Sindy Beiderman, Resident, liked the idea of the Veterans Memorial Park being  skate park and a dog park, but we have nothing for the seniors here.  dedicated as a part of the Veterans Day ceremony.  Commission Comments  Commissioner Goff was running through Community Park I, a person asked about her why sO we have horse shoe pit that could be easily converted into bocce ball courts. She agrees with Ms. Lemos that we need to get that moving for our seniors and  everybody.  PC3) Mnutes. July 102 2008    Parks and Community Services Commission Regular Meeting  Minutes of July 10, 2008  Page 7  Vice Chair Stewart noted the graffiti issue needs to be brought back to the City Council again, and that more needs to be done regarding graffiti. The tennis courts and basketball courts are resurfaced, and look great but he asked why the basketball courts hoops are not back up yet. Director Davis noted the backboards were in ill repair and the same type of backboard is no longer available. The Park Supervisor is working on Chair Plate mentioned that the 4" of July was really great and that his kids enjoyed the activities. He thanked Staff and the 4"hd of July Committee. He asked if the awards for the  finding a way to retrofit the existing poles.  4tofJ July Parade were being taken to City Council.  Items for Future Consideration  Discussion and possible recommendation regarding the development of a process for the consideration of future proposals for Veterans plaques, Presentation by Commissioner Iliff Pertaining to the Senior Center Functional Area and by Chair Plate on his Functional Area and Discussion Regarding Work Plan Functional Areas and the Parks and Community Services Master Plan.  memorials and monuments.  Adjournment  The meeting was adjourned at 8:12 p.m.  On a motion made by Vice Chair Stewart, seconded by Commissioner Macdonald, to adjourn the meeting. Motion passed by a unanimous voice vote/4-0 and the meeting was  adjourned.  Minutes Prepared By: SuBuge Sherri Burgess Administrative Assistant  Minutes Approved By: Mn Mathew Plate Chair  (h  PCS Minutes, July 10: 2008