CITY OF YO  MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, November 13, 2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, California. The Agenda for this meeting was posted at the City Hall Office and the Communty/Aquatic Center Office on Friday, November 7, 2008. Chair  Plate called the meeting to order at 6:35 p.m.  Call ToOrder  1. Pledge of Allegiance - Chair Plate asked Commissioner Iliff to lead the Pledge of 2. Roll Call - Present: Chair Plate, Vice Chair Stewart, and Commissioner Iliff. Commissioner Goff arrived after the roll call. Commissioner Macdonald was 3. Approval of the Parks & Community Services Commission & Open Space Advisory Committee special joint meeting minutes and the Parks and Community Services Commission regular meeting minutes of October 9, 2008. On a motion made by Vice Chair Stewart, seconded by Commissioner Iliff, to approve the Parks & Community Services Commission regular meeting minutes of October 9, 2008. Motion passed by a unanimous voice-vote/3-0.  Allegiance. The Pledge of Allegiance was recited.  absent.  4. Confirmation of Agenda.  On a motion made by Vice Chair Stewart, seconded by Commissioner lliff, the Parks & Community Services Commission November 13, 2008 meeting agenda  was approved with revisions by a unanimous voice-vote/3-0.  Public Comment None.  PCSI Minutes November 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008 General Announcements  Page 2  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the Director Davis reported that Commissioner Macdonald was absent due to injuries he On a motion made by Vice Chair Stewart, seconded by Commissioner Iliff, the absence of Commissioner Macdonald was excused. The motion passed by unanimous voice 2. Review of Community Organization Subsidy Request Applications and recommendation regarding funding allocations to community groups. Chair Plate explained the process and gave an overview regarding the Community Vice Chair Stewart asked if the American Canyon Middle School Web should go first. After a brief discussion, it was decided to consider the small request for the Washington D.C. Trip. Chair Plate recused himself for the Washington D.C. trip request, due to his David Coffer, resident, discussed his request. He requested $200 to assist him in raising $1,850 to go on an educational trip with other eighth graders to Washington D.C. Commissioner Goff was impressed with David Coffer for doing the fundraising on his The Commission recommended $200 for David Coffers Washington D.D. Trip. Representatives from eight organizations discussed their requests as follows: Deborah Maffei, representing the American Canyon Boy Scout Troop 62 presented their request to the Commission for $1,000 to help American Canyon Boy Scout Troop 62 send five Scouts to Boy Scout Camp. The money would make participation in the Camp possible for Scouts whose parents cannot afford the cost of sending their child to They Commission tentatively recommended $600 for the American Canyon Boy Scout  Parks and Community Services Commission meeting. sustained in a motorcycle accident. (Commissioner Goff arrived)  vote/4-0.  Organization Subsidy Request Applications.  wife being a chaperone for the trip.  own and researching the subsidy money.  camp. Troop 62.  PCS Minules! November 13: 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008  Page 3  Deborah Maffei, representing the American Canyon Jr. Girl Scout Troop 8 presented their request to the Commission for $250 to provide funds for activities which specifically advance the Girl Scout Program. For example, activities related to earning badges and the Cadette Silver Award. The funds would be used for Girl Scout Council sponsored The Commission agreed to recommend $250 to the American Canyon Jr. Girl Scout Chair Plate recused himself for the WEB Program at ACMS due to his daughter being in Katrina Rosler, Teacher, representing the WEB program (Where Everybody Belongs) at ACMS presented their request to the Commission. A number of WEB students were present. The funds will be used for training, events, supplies and materials to continue the education of the Middle School population as well as introduce new students to the  events and activities, and any supplies needed for service projects.  Troop 8. WEB.  program.  Commissioner Goff stated that WEB is a great program.  The Commission tentatively recommended $3,500 to the American Canyon Middle Leslie Moore, Director of Community Action of Napa Valley = Senior Nutrition Services of Napa Valley presented their request to the Commission. The program has experienced a cut in funding this year. She noted that more seniors are being served Commissioner Goff stated it was a great program. Vice Chair Stewart stated he was all The Commission recommended $6,000 to the Community Action of Napa Valley-Senior Sindy Beiderman, American Canyon Troop Support (ACTS) presented their subsidy request to the Commission. She discussed the care packages that are sent throughout the year and the distribution of books that will assist the soldiers and their families upon the soldier's retum home. ACTS also maintains the yellow ribbons on American Canyon Road, the troop support sign on Highway 29, and sponsors the Memorial Day Several Commission members thanked Sindy Biederman for her tireless efforts. The Commission recommended $4,000 to the American Canyon Troop Support  School WEB.  this year than last year.  fori it.  Nutrition Services of Napa Valley.  and Veterans Day ceremonies.  (ACTS).  PCSI Minutes! November 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008  Page 4  Anthony Mitchell, representing Bread of Life Ministries, presented their subsidy request to the Commission. He noted that 16 families were blessed last year, noting that Sherry Tennyson and the American Canyon Family Resource Center assists with the screening  of families for the program.  Commissioner Goff stated that it is a good program.  The Commission recommended $2,000 to the Bread of Life Ministries.  Commissioner Iliff recused himself regarding the American Canyon Family Resource Sherry Tennyson, American Canyon Family Resource Center, presented their subsidy request to the Commission. The funds will be used for free tax return preparation services for approximately 70 American Canyon families and seniors. It would assist with providing outreach materials, computer/nternet access, printing, supplies, and The Commission suggested that the American Canyon Family Resource Center should The Commission recommended that $3,000 be awarded to the American Canyon Janice Sparks, Principal, Donaldson Way School, presented their subsidy request to the Commission. She went over the need for transmitters and receivers. They will be used for translation services during PTA meetings and community events held at the new school librarylcommunty meeting center. She also stated that the chairs will be added to the new school library to bring the number of chairs to 48. When the new library was built, aduit sized chairs and item were not covered by the bond measure. Vice Chair Stewart asked for the breakdown, it was noted that for 1 transmitter there are 10 receivers and the cost would be $1,269 per unit. Stacy Su, Donaldson Way PTA, stated that purchasing the transmitters and receivers would be good for the community The Commission recommended $3,750 to Donaldson Way School towards the cost of 3 There was a discussion regarding the Boy Scouts resubmitting their request separately for each child as a small subsidy request instead of being combined as a large request. Debbie Maffei, American Canyon Boys Scouts Troop 8, withdrew their large subsidy request and will resubmit five individual small requests at next month's meeting.  Center request due to his being on the agency's Board.  transportation.  ask for help from other organizations for things that they need.  Family Resource Center.  and the school.  sets of transmitters & receivers,  PCS Minutes November 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008  Page 5  On a motion made by Commissioner Goff, seconded by Commissioner Iliff, recommending the allocation of funds to Jr. Girl Scout Troop 8 in the amount of $250; Community Action of Napa Valley-Senior Nutrition Services in the amount of$6,000; American Canyon Middle School WEB (Where Everybody Belongs), in the amount of $3,500; American Canyon Troop support (ACTS) in the amount of $4,000; Bread of Life Ministries in the amount of $2,000; American Canyon Family Resource Center in the amount of $3,000; Donaldson Way School in the amount of $3,750, and the small subsidy request for David Coffer's Washington  D.C. Trip in the amount of $200.  The motion was approved by unanimous roll call vote/4-0:  Chair Plate - Yes Vice Chair Stewart - Yes Commissioner liff-Yes Commissioner Goff- Yes  On a motion made by Vice Chair Stewart, seconded by Commissioner Goff, recommending that Boy Scout Troop 62 bring back their small subsidy applications to the December meeting for the Commission give it their full attention and approve them. The motion was approved by unanimous vote/4-0.  Chair Plate called for a five minute break at 7:42 p.m.  Chair Plate called the Commission Meeting back to order at 7:47 p.m.  3. Discussion and possible action regarding Commissioner attendance at the California and Pacific Southwest Recreation and Park Training Conference Director Davis presented the report regarding the attendance at the California and Pacific Southwest Recreation and Park Training Conference held March 4-6, 2009 in Santa Clara. He noted that Commissioners Iliff and Macdonald attended last year. Vice Chair Stewart is interested in going for one day. Director Davis stated that the firs and second days of the conference are the best. Chair Plate stated if he went to the conference he wouldn't ask the City to pay for lodging, as he has a plaçe to stay. Commissioner Goff stated she may be able to go one day only. Commissioner Iliff  held March 4-6, 2009 in Santa Clara.  stated he would like attend. No action was taken.  PCS Minules November 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008 Departmental Report  Page 6  1. Community Services Director's Report and Departmental Activity Report Director Davis presented the Director's Report to the Commission. He reported that the Department name has changed to the Parks and Recreation Department. The City hosted the San Francisco Bay Trail Board Meeting at the Gaia Hotel and took the board He noted that there is a challenge with the fireworks this year due to the new synthetic turf field and walked the area with Jeff Thomas from Pyrospectaculars. He noted that if they were unable to use the original site that Clarke Ranch and Corp Yard were also Director Davis stated the Rebecca Hendryx was hired as the new Administrative Clerk I, and that George Norris, Senior Park Maintenance Worker, is retiring at the end of 2. Possible report from a Public Works Department representative regarding park  on a tour of the proposed trails.  looked at as possible locations.  December.  projects and/or park maintenance.  No report was given. Public Comment  Fran Lemos, resident, stated there should be a policy for missing meetings (sick,  emergency, personal leave) for all the public officials,  Commission Comments  Commissioner Goff asked if there is a date for the opening of the new City Hall building. Director Davis stated it could be in December or January. Commissioner Goff stated that it is nice to see how many good people we have in the community who are willing to step up and make a difference and it makes her proud to be a citizen of American Commissioner Iliff thanked George DeOcampo and his crew. He noted the parks are Chair Plate, thanked everyone who worked on Veterans Park. He noted Director Davis' and Cynthia Ripley's roles in bringing Veterans Park to completion. He commented that Director Davis thanked everyone for coming to the Shenandoah & Veterans Park grand openings and he thanked Chair Plate for speaking at the Shenandoah Park event. He  Canyon.  looking great. The Veteran's Park looked great last Tuesday.  the logjam of projects was finally broken.  noted that in eight years that the City has opened eight parks.  PCS Minvles November 132 2008    Parks and Community Services Commission Regular Meeting  Minutes of November 13, 2008  Page 7  Items for Future Consideration Dog Park play structure. Boy Scouts subsidy requests.  Adjournment  The meeting was adjourned at 8:05 p.m. Stewart/lliff  On a motion made by Vice Chair Stewart, seconded by lliff to adjourn the meeting. The motion passed by a unanimous voice vote/4-0 and the meeting was adjourned.  Minutes Prepared By: Administrative Assistant Sy  Minutes Approved By: Wath CAt  Sherri  Mathew Plate Chair  PCSI Minules November 13: 2008