K ITF OF YO>  MINUTES OF THE REGULAR MEETING  PARKS & COMMUNITY SERVICES COMMISSION  The Parks & Community Services Commission of American Canyon met in regular session on Thursday, December 11,2008 at the Recreation Center, 2185 Elliott Drive, American Canyon, Califoria. The Agenda for this meeting was posted at the City Hall Office and the Communty/Aquatic Center Office on Friday, December 5, 2008. Vice  Chair Stewart called the meeting to order at 6:30 p.m.  Call To Order  1. Pledge of Allegiance - Vice Chair Stewart asked Commissioner Hiff to lead the 2. Roll Call - Present: Vice Chair Stewart, Commissioner lliff, Commissioner Goff,  Pledge of Allegiance. The Pledge of Allegiance was recited. and Commissioner Macdonald. Chair Plate was absent.  3. Confirmation of Agenda.  On a motion made by Commissioner Goff, seconded by Commissioner lliff, the Parks & Community Services Commission November 13, 2008 meeting agenda  was approved by a unanimous voice-vote/4-0.  Public Comment None.  General Announcements  The General Announcements were read.  Commission Business  1. Commission determination to excuse or not excuse an absence from the Director Davis reported that Chair Plate was out of the area due to work and will likely be late for tonight's meeting. Director Davis recommended no action be taken at this  Parks and Community Services Commission meeting.  time.  PCS Minules December 11: 2008    Parks and Community Services Commission Regular Meeting  Minutes of December 11, 2008  Page 2  No action was taken,  2. Review of Community Organization Subsidy Request Applications for requests of up to $200 each that can occur throughout the year and Director Davis presented the report regarding the review of Community Organization Subsidy request applications for small requests of up to $200 each that can occur throughout the year. The Commission was asked to make a recommendation regarding He noted that David Coffer had raised the necessary funds for his Washington D.C. trip and has withdrawn his request for $200. This brings the amount available for small Yasmin Zepeda, resident and American Canyon Middle School student, presented a request for $200 for a program she was nominated for called the People to People The Commission reiterated its support for providing $200 each to five members of Boy Ona ar motion made by Commissioner lliff, seconded by Commissioner Macdonald, recommending. the allocation of small subsidy funds to Boy Scout Troop 62 $200. each for Daniel Flores, Yael Cruz, Ethan Dunn, Ezzy Jawad, and Tom Pryor; and $200 for Yasmin Zepeda to participate in the People To People Student Ambassador European Program. The motion was approved by voice-vote/3-0, 1-  recommendation regarding funding allocations.  funding allocations.  subsidy requests back up to $2,500.  Student Ambassador European Program. Scout Troop 62 to attend a Boy Scout Camp.  abstain (Goff).  3. Presentation by Commissioner Macdonaid regarding the Maintenance and Director Davis turned over the presentation to Commissioner Macdonald. Commissioner Macdonald presented a report regarding the maintenance and Commissioner Macdonald noted he went out with George DeOcampo to look at all the parks and in the past two years maintenance has come a long way. He recommended installing a trash receptacle and bench at Kimberly Park. He recommended that some changes are needed at Linwood Park. He suggested a theater area for the kids, and suggested getting rid of the existing bricks. He recommended a couple of benches &a  Improvements to Existing Parks functional area.  improvements to existing parks functional area.  trash receptacle on the south end of Wetlands Edge Linear Park. The existing park maintenance schedule was provided.  PCSI Minutes! December 112 2008    Parks and Community Services Commission Regular Meeting  Minutes of December 11, 2008  Page 3  Commissioner Goff asked Parks Supervisor George DeOcampo about the median off of Highway 29 on American Canyon Road West and if it is going to be improved when they redo the street. Mr. DeOcampo was not sure ifiti is tied into the street project but he would like to modify the medians for lower maintenance and less water consumption. Vice Chair Stewart stated that things have gotten better over and there have been improvements at Kimberly Park over the last few months. He asked if the City was responsible for maintaining the landscaped areas on. Kimberly at the entrance to the Poppy Meadows development. Mr. DeOcampo stated they are responsible for those landscaped areas. Vice Chair Stewart asked if the irrigation valves had been shut off because he has noticed water out there a couple times this week. Supervisor DeOcampo stated the controllers should be shut off except for minor periods of watering Vice Chair Stewart asked the cost of benches for the south end of the Wetlands Edge Linear Park. Mr. DeOcampo noted the cost would be approximately $1,200 each. He noted that there are three cement benches that match the Shenandoah Park that were donated to the City because they had hairline cracks in them that have been sealed out and it's planned to use them in one of the parks. Vice Chair Stewart also asked about budget implications and Director Davis stated it depended on how many are ordered. Commissioner Macdonald noted that out on East American Canyon Road the medians are planted with lawn which is a waste of water and hard to mow. He suggested artificial turf in the future in those areas to conserve water or remove them all together.  Commissioner Goff noted that the weeds are terrible in there.  to keep valves working.  No action was taken.  4. Discussion regarding the formatting of the Parks and Community Services Master Plan and discussion regarding the work plan functional areas. Director Davis presented the report regarding the formatting of the Parks and Community Services Master Plan and discussion regarding the work plan functional areas. He updated the Commission on Planning Director Cooper's comments and recommendations regarding the master plan. He turned the report over to Cynthia Ripley, Capital Projects Coordinator, who discussed the formatting of the master plan. Ms. Ripley went over an outline that she passed out entitled "American Canyon Parks and Recreation Plan - Proposed Table of Contents". She noted that she and Director Davis surveyed the parks master plans of other communities and the outline was a Director Davis asked Ms. Ripley if the format gives enough flexibility for other items that aren't park or open space related such as family services, senior citizen programs and  (Cynthia Ripley, Capital Projects Coordinator)  composite of some of the ideas that they saw.  PCS Minutes December 11 2008    Parks and Community Services Commission Regular Meeting  Minutes of December 11, 2008  Page 4  those types of things. Ms. Ripley stated that those items could be included, particularly Vice Chair Stewart asked what is the next step in the process. Ms. Ripley noted that she will be developing a draft over the next couple months, bringing it back to the Commission, and finding a way to start on the public process for public input and Vice Chair Stewart asked if we were going to use the internet to get public input. Director Davis stated that we could get it on the internet for people to comment on but we also need to provide ways for the public that is not internet savvy to comment on the Itv was decided that the Commissioners should each give a summary of their functional Commissioner Macdonald asked about putting a survey questionnaire in the waterbill. Ms. Ripley suggested using an online service like Survey Monkey. Vice Chair Stewart suggested using ActiveNet to do a mass email to patrons who sign up for recreation  in the second chapter.  suggestions.  proposed master plan.  areas to Coordinator Ripley of Director Davis by the end of the year.  programs. No action was taken. Departmental Report  1. Community Services Director's Report and Departmental Activity Report Director Davis presented the Director's Report to the Commission. He reported that next month City offices will be moving to the new City Hall on January 12, 2009. There will be a grand opening and open house on Saturday, January 17, 2009 from 10:00 a.m. 2:00 p.m. and the ceremony will start at 11:00 a.m. He mentioned the American Canyon High School performing arts center and the use of VenueTech to help develop 2. Possible report from a Public Works Department representative regarding park Cynthia Ripley noted that the lights at Veterans Memorial Park flagpole are going out due to water getting into the light casings and they are working on the problem.  the agreement with the School District and to develop a business plan.  projects and/or park maintenance.  Public Comment  Fran Lemos, resident, thanked staff for the Holiday Decorating Contest tour, and noted itwas wonderful. She asked when there will be an update for the General Plan.  Director Davis is not sure when that will take place.  PCS Minutes December1 11 2008    Parks and Community Services Commission Regular Meeting  Minutes of December 11, 2008  Page 5  Commission Comments  Commissioners lliff, Macdonald, and Goff wished everyone a Merry Christmas.  Items for Future Consideration  Update on Kimberly Park and Measure "A" funding. Update regarding Senior Center project.  Adjournment  The meeting was adjourned at 7:18 p.m. Goff/lliff  On a motion made by Commissioner Goff, seconded by liff, to adjourn the meeting. The motion passed by a unanimous voice vote/4-0 and the meeting was adjourned.  Minutes Prepared By: Shui Buge Sherri Burgess Administrative Assistant  Minutes Approved By: Math CAlt Mathew Plate Chair  PCS Minutes December 112 2008