AVILA BEACH COMMUNITY SERVICES DISTRICT Post Officel Box 309, Avila Beach, CA. 93424 Meeting Room and Office - 100 San) Luis Street, Avila Beach Telephone (805) 595-26641 FAX (805)595-7623 e-mail: avlacsd@gmail.com REGULAR BOARD MEETING 1PM Tuesday, August 13, 2024  STAFF AND PUBLIC MAYI PARTICIPATE! IN THIS MIEETING IN PERSON ATTHE. ADDRESS  ABOVE OR, VIA TELECONFERENCE: AND/OR BLECTRONICALL. ZOOM MEETING: tps/nst2web.zom.1s41177571  Meeting ID: 4111787571  Password: No Password Required.  BY PHONE: 1-669-900-9128  Ina accordance with Government Code Section 54953(b), this agenda will be posted at the above  teleconference location and this location will be accessible to the public.  1. 2.  CALL TOORDER: 1:00 P.M. ROLL CALL: Board Members:  Pete Kelley, President Ara Najarian, Vice President Kristin Berry, Director Howie Kennett, Director John Janowicz, Director  3.  PUBLIC COMMENT  Members of the public wishing to comment or bring forward any items concerning District operations which do not appear on today's: agenda may address the Board now. Please state your name and address before addressing the Board and limit presentations to 3 minutes. State law does not allow Board action on items not appearing on the agenda.  4.  INFORMATION AND DISCUSSION ITEMS  County Reports  1. SLO County SheriffDepartment 2. CalFire/County Fire Department  Reports on Attended Conferences, Meetings, and General Communications of  District Interest    5. 6.  PUBLIC COMMENT ON CLOSED SESSION ITEM  CLOSED SESSION  A. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED: LITIGATION- - Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Number of  cases: One.  7. 8.  REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKENIN  CLOSED SESSION CONSENT ITEMS:  These items are approved with one motion. Directors may briefly discuss any item, or  may pull any item, which is then added to the business agenda. A. Minutes ofJune 11, 2024, Regular Board Meeting Monthly Financial Review for June and. July 2024 General Manager and District Engineer Report D. Water and Wastewater Operations Reports for. June 2024  B. C.  9.  DISCUSSION OF PULLED CONSENT ITEMS  At this time, items pulled for discussion from the Consent Agenda, ifany, will bel heard.  10. BUSINESS ITEMS: Items where Board action is called for.  A. Regional Water Quality Control Board, June 27, 2024, Expedited Payment Letter for  WWTP effluent violations.  (Action Required: Receive Staff Report and Provide Direction to Staff)  B. Discuss and Consider Awarding a Contract to CJ Brown and Company for preparing the FY  2023/24 Financial Audit  (Action Required: Receive Staff Report and Provide Direction to Staff)  11. COMMUNICATIONS CORRESPONDENCE briefly on any activities or suggest items for future agendas.  At this time, any Director, or Staff, may ask questions for clarification, make any announcements, or report  12. ADJOURN  The next Regular Board meeting is scheduled for Tuesday, September 10",2024 at 1:001 P.M. Any writing or document pertaining to an opens session item on this agenda which is distributed to ai majority oft thel Board after thej posting oft this agenda willl be available for publici inspection att the time the: subject writing or document is distributed. The writing or document willl be available for public reviewi int the! District. Administration Office, 100 San Luis Street, Avila Beach, CA during normal business hours. Consistent witht the Ameriçans with. Disabilities Act and California Government Code Section 54954.2 requests for disability related modification or accommodation, including auxiliary aids ors services may bei made by a person with a disability who requires the modification or accommodation in order to participate at the above referenced public meeting by  contacting thel District at 805-595-2664.    MINUTES OF BOARD OF DIRECTORS MEETING Avila Beach Community Services District Tuesday, June 11th, 2024 1:00 P.M.  1.  CALL' TO ORDER  President Kelley called the meeting oft thel Board ofDirectors oft the. Avila Beach Community Services District, to order at 1:05 P.M. on the above date, in the Avila Beach Community Services District  Building, 100 San Luis Street, Avila Beach, California.  2.  ROLLCALL Board Members Present  Pete Kelley Howie Kennett John. Janowicz Ara Najarian Kristin Berry  Board Members Absent: Staff Present: Operations: Legal Counsel: 3. 4.  Brad Hagemann, General Manager & District Engineer  Kristi Dibbern, Office Manager Shawn Powell, Chief Plant Operator Shannon DeNatale Boyd via Zoom  PUBLIC COMMENTS None.  INFORMATION AND DISCUSSION ITEMS  A. County Reports  Sheriff's Report: SheriffMacDonald reported 32 calls for service last month. Five preventive patrol stops, seven disturbances, and two suspicious circumstances were investigated. One shoplifting incident was reported as well asi fourt thefts. Onel loud music complaint and nine enforcement stops salso occurred. There werei two alcohol related vehicular accidents, one at the corner: near Avila Valley Barn Cal Fire: ChiefLee reported 57 calls for service and 33 were medically related. ChiefLee noted that the SLOI Fire Safe Council grant funding in partnership with CAL FIRE will reduce vegetation using hand crews and prescribed burning around Shell Beach, Pismo Beach and Avila. The fuel reduction will help better protect our community from fast-moving wildland fire. The Avila Foundation has granted money for a hose pick up machine. This equipment will drastically reduce the time it takes to recoil thel long hoses used on fires. There willl bea a "Cultural Burl"of16acres: along the. Johnson Creek Trailhead. Over thei next: month please watch for your green grass to stop growing and when it does, please start your vegetation clearance around yourl home. Please complete mowing before 11AM.  and one on Avila Beach Drive at the edge oftown.    The Board agreed to move! Business Item 7.C. ahead of the "Consent Items," out of convenience for our legal counsel, Shannon DeNatale Boyd of Price, Postel, Parma.  7.C. Review /Amend General Manager's Contract line changes proposed by District General Counsel. Kennett seconded the motion and itj passed 3-0.  The Personnel Committee met with District General Counsel to review the draft GM contract. The Committee'si recommendation was to approve the contract effective. July 1st, 2024, including the red- Director Janowiczi made the motion to approve the contract with the suggested changes. Director  AYES: NOES: ABSENT:  John Janowicz Howie Kennett Pete Kelley None Ara Najarian Kristin Berry  .CONSENTITEMS  The. Board returned to the Consent Items. and passed with ai roll call vote 3-0.  Director Janowicz made ai motion to approve the Consent Items. It was seconded by Director Kennett  AYES: NOES: ABSENT: 6. 7.  John Janowicz Howie Kennett Pete Kelley None Ara Najarian Kristin Berry  DISCUSSION OF PULLED CONSENTI ITEMS: None  BUSINESS ITEMS:  A. Senate Bill 553, Workplace Violence Protection Plan. GM Hageman recommended thel District adopt Resolution No. 2023-09 approving thel District's Workplace Violence Protection Plan (WVPP). Senate Bill 553 requires agencies to adopt a WVPP by July 1, 2024. The California Special Districts Association prepared a template plan that complies with SB 553 requirements. The ABCSD plan is consistent with the CSDA template. Director Kennett made the motion to approve Resolution No. 2024-09. It was seconded  by Director Janowicz and passed with ai roll call vote 3-0.  AYES: NOES: ABSENT:  Howie Kennett John Janowicz Pete Kelley None Aral Najarian Kristin Berry    B. Consider Forming an Ad Hoc Committee to review the feasibility of treating and disposing The San Miguelito Mutual Water Company is retaining an engineering firm to evaluate their options for complying with thei recent. RWQCB requirements: for future operations oftheir' Wildo Cherry Canyon WWTP. One option they are considering is discharging their wastewater to. Avila Beach CSD WWTP. Staffrecommended forming an Ad Hoc Committee to assist with the evaluation process. Ai motion was made by Director Kelley to form an Ad Hoc Committee to include Directors John Janowicz and Director Peter Kelley. The motion was seconded by Director Kennett and passed with a roll call vote  of San Miguelito Mutual Water Company wastewater.  3-0. AYES: NOES:  Pete Kelley Howie Kennett John Janowicz None  ABSENT: Ara Najarian  Kristin Berry  ADJOURNMENT: The meeting was adjourned at approximately 2:35 PM. Thei next meeting is scheduled for Tuesday, August 13th, 2024, at 1:001 PM.  The. July gth, Regular Board Meeting is cancelled.  These minutes are not official nor a permanent part of the records until approved by the Board of  Directors at their next meeting. Respectfully submitted, Brad Hagemann, PE General Manager        AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA 93424  MEMORANDUM  TO: FROM: DATE:  Board of] Directors  Brad Hagemann, General Mmpnwo  August 13th, 2024  SUBJECT: Monthly Financial Review for June & July  Recommendation: Receive and file report. Overall Monthly Summary  During the month of June, the District deposited $100,827.45 and incurred $80,759.12 in expenses (cash basis). Water and sewer revenue for the month ofJune was $84,066.22. In July, the District deposited $154,062.50 and incurred $266,837.30 in expenses (cash basis). CalFire charged the District $57,475 as part oft their quarterly billing for Contract Fire Protection Services for FY 2024-25. Also in July, the District received $57,582.87 in county tax revenue. Detailed financial reports including a Balance Sheets, Profit and Loss, and Checks by Fund are  Water and sewer revenue totaled $104,902.46. provided for your information for June & July.  Utility Service Billing  The District billed approximately $90,040.82 in water and sewer service charges in June and $104,902.46 in July. Customer Rate Assistance reduced billing charges to the District in the  amount of $880.11 for the month ofJune and $854.16: in July.    2:42 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of June 30, 2024  Jun 30, 24  ASSETS Current Assets Checking/Savings 1000 - Cash Summary 1005 Customer Cash 1008 - Petty Cash 1010 - Pacific Premier Checking 1015 . Five Star Bank Checking 1017 - Five Star Bank MM 1050 - LAIF Total 1000 - Cash Summary Total Checking/Savings Accounts Receivable 1200 . *Accounts Receivable Total Accounts Receivable Other Current Assets 1250 . Receivables 1255 - Interest Receivable 1270 - Taxes Receivable 1280 - Water & Sewer Billings 1282 - Other 2 El Dorado Billings 1281 - Other 1E El Dorado Billings 1280 - Water & Sewer Billings - Other Total 1280 . Water & Sewer Billings Total 1250 - Receivables 1400 - Prepaid Summary 1410 - Prepaid Insurance Total 1400 - Prepaid Summary Total Other Current Assets Total Current Assets  377.53 73.06 145,437.64 915,309.72 207,100.08 4,107,139.68 5,375,437.71 5,375,437.71 209,760.64 209,760.64 7,280.62 57,104.14 -19,861.05 -4,154.42 129,376.46 105,360.99 169,745.75 -23,303.32 -23,303.32 146,442.43 5,731,640.78  Page 1    2:42 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of. June 30, 2024  Jun: 30, 24  Fixed Assets 1670 Vehicles - Admin 1671 - 2023 Ford F150 Cost 1672 - 2023 Ford F150 Acc Depr 1670 - Vehicles - Admin - Other Total 1670 - Vehicles - Admin 1600 - Fixed Assets & Acc. Depr. 1605 Office Equipment 1606 - Copier Samsung 2012 1609 - Office Equipment Accum Depr Total 1605 - Office Equipment 1610 - Fixed Asset -Office & Admin. 1612 - Office Furniture cost 1614 . Office Furniture Accum Dep. Total 1610 - Fixed Asset -Office & Admin. 1620 - Fixed Assets - Sanitary 1622 . Land 1626 - Collection Assets 1627 Collection Assets Cost 1628 - Collect Assets Accum Depr Total 1626 - Collection Assets 1630 Disposal Equipment 1631 - Disposal Equip Cost 1632 - Disposal Equip Accum Depr Total 1630 - Disposal Equipment 1634 - Other Equipment 1634a - Other Equipment Cost Total 1634 - Other Equipment 1635 - Treatment Plant 1636 Treatment Plant Original 1637 Treatment Plant Addition 1638 . Treatment Plant Accum Dep Total 1635 - Treatment Plant  53,960.62 -10,792.12 286.40 43,454.90  8,233.58 -16,373.00 -8,139.42 4,526.21 -4,526.21  0.00  60,334.10 1,517,267.58 -593,752.02 923,515.56 611,174.66 -376,478.88 234,695.78 6,973.40 6,973.40 105,000.00 2,049,098.30 -1,519,694.40 634,403.90  Page 2    2:42 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of. June 30, 2024  Jun 30, 24 1,087,410.54 -787,343.49 205,485.61 505,552.66 2,365,475.40  1642 - Treatment Equipment 1643 Treatment Equip Cost 1644 . Treatment Equip Accum Depr 1642 - Treatment Equipment- - Other Total 1642 Treatment Equipment Total 1620 - Fixed Assets-Sanitary 1650 - Fixed Assets - Water 1652 Equipment 1653 Equipment Cost 1654. . Equipment Accum Depr Total 1652 Equipment 1656 Distribuation Assets 1657 - Distribuation Assets Cost 1658 - Dist Assets Accum Depr Total 1656 - Distribuation Assets Total 1650 - Fixed Assets - Water 1680 - Structures - Fixed Asset 1681 - Structures GFAAG- Sani & FA 1682 - Gen IF Fire Accum Dep Total 1680 - Structures Fixed Asset 1690 - Construction in Progress Total 1600 - Fixed Assets & Acc. Depr.  21,136.28 -21,136.28  0.00  1,270,572.25 755,498.34 515,073.91 515,073.91 164,414.58 -109,252.42 55,162.16 2,220,035.96 5,147,608.01 5,191,062.91 28,724.00 28,724.00 10,951,427.69  Total Fixed Assets Other Assets Total Other Assets TOTAL ASSETS  1800 - Deferred Outflows of Resources  Page 3    2:42 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of June 30, 2024  Jun 30, 24  LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards  2140 . Five Star MC Control x0557 2141 - FS MC BH x8624 2142 - FS MC SP x6340 2143 - FS MC KD x3018  46,425.24 20,815.87 426.75 -61,496.14 6,171.72 6,171.72  2140 - Five Star MC Control x0557 - O... Total 2140 - Five Star MC Control x0557  Total Credit Cards Other Current Liabilities 2200 Payroll Liabilities 2240 - Health Insurance 2241 - Employee Total 2240 . Health Insurance 2250 - PERS Liability 2255 Accrued Interest FB Auditor 2260 - Vacation Payable 2262 - Sick Pay Accrued Total 2200 - Payroll Liabilities 2300 - Deposits Held 2303 - Water Deposits Held Total 2300 - Deposits Held Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 2400 - Net Pension Liability 2450 - U.S. Bank Loan WWTP 2500 - Deferred Inflows of Resources 2999 - Unbalanced Classes Total Long Term Liabilities Total Liabilities  5,040.00 5,040.00 2,435.22 71,347.50 5,441.96 12,335.12 96,599.80 7,640.00 7,640.00 104,239.80 110,411.52 92,927.00 2,608,366.02 86,221.00 -3,637,745.91 -850,231.89 -739,820.37  Page 4    2:42 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of June 30, 2024  Jun 30, 24  Equity  3000 Opening Bal Equity 3900 - Retained Earnings Net Income Total Equity  -17,611.15 11,138,529.18 570,330.03 11,691,248.06 10,951,427.69  TOTAL LIABILITIES & EQUITY  Page 5    2:41 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss June 2024  Jun 24  Ordinary Income/Expense Income 4000 - Income Summary 4010 Operating Revenue 4012 Solid Waste Franchise Fee 4020 - Contract Services-Ambulance 4030 - County Taxes 4050 - Harbor Charges 4053 WWTP 0&M Total 4050 * Harbor Charges 4600 - Interest Income Total 4000 - Income Summary  90,455.98 2,117.34 1,197.71 6,205.00 -216.00 -216.00 734.34 100,494.37 100,494.37 100,494.37  Total Income Gross Profit Expense 5100 - Merchant Credit Card Fees 5110 - Amex 5120 - Chase Paymentech 5140 - Invoice Cloud 5200 - Payroll Expenses 5210 - Gross Wages 5213 Overtime Pay 5211 . Regular Pay 5212. Holiday Pay 5214 - Sick Pay 5216 . Vacation Pay Total 5210 - Gross Wages 5230 - Payroll Taxes 5240 - Health & Medical Exp. 5242 Health Ins /Other Total 5240 - Health & Medical Exp.  10.00 138.00 543.48 691.48  Total 5100 - Merchant Credit Card Fees  1,012.50 14,503.50 0.00 75.00 120.00 15,711.00 224.37 6,977.57 6,977.57  Page 1    2:41 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss June 2024  Jun 24 834.10 383.51 1,217.61 130.28 24,260.83 2,470.00 53.07 387.80 230.00 192.29 52.82 245.11 880.11 178.36 249.00 4,693.45 1,198.41 9,327.75 3,600.00 3,300.00 825.28 4,247.90 5,073.18 541.48 467.11 650.00 5,706.93 3,170.00 400.00 756.34 3,144.87 205.00  5250 - PERS Company Pd Expense 5255 - PERS Co Pd Shawn 5256 . PERS Co Pd Kristi Total 5250 - PERS Company Pd Expe... 5280 - Payroll Administration & Misc. Total 5200 - Payroll Expenses 6000 - Administrative Overheads 6102 - Accounting 6115 - Bank Service Charges 6120 Dues & Subscriptions 6135 - Legal 6140 - Office Supplies & Postage 6142 - Postage & Shipping 6143 - Supplies, Office 6150 - Rate Assistance 6167 - Uniforms 6170 - Website  Total 6140 - Office Supplies & Postage  Total 6000 - Administrative Overheads 6500 - Operating Expenses 6503 - Chemicals 6505 - Contract Labor o &M 6506 - Contract Labor GM 6507 - Contract Labor Civil Engineer 6520 - Equipment Repair & Maint. 6522- Equip. Rep. & Maint-Avila & HD 6524 Eqip. Rep. & Maint. Avila Only Total 6520 - Equipment Repair & Maint. 6525 - Fat Oil & Grease (FOG) 6528 - Gas & Oil 6530 - Generator Maintenance 6535 Insurance P/L 6540 - Lab Tests 6542 - Maintenance 6550 - Operating Supplies 6565 - Regulatory Compliance 6567 - Repairs, Building  Page 2    2:41 PM 07/03/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss June 2024  Jun 24 659.81 17.50 4,500.60 426.86 8,749.55 47.25 51,942.64 81,588.40 18,905.97  6572 - Security 6575 . Small Tools 6580 - Solids Handling 6585- Telephone/Internet 6590 - Utilities 6591 - Yard Maintenance Total 6500 - Operating Expenses  Total Expense Net Ordinary Income Other income/Expense Other Expense  8200 - Non-Operating Expenses 8230 . Capital Purchases in Prog Sani 8241 - WW-5 Misc. Projects 8245 * WWTP Improvement Project 8245e WWTP Construction Total 8245 - WWTP Improvement Proj... Total 8230 - Capital Purchases in Prog : Total 8200 - Non-Operating Expenses  1,344.85 18,055.20 18,055.20 19,400.05 19,400.05 19,400.05 -19,400.05 -494.08  Total Other Expense Net Other Income Net Income  Page 3                10:13 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of. July 31, 2024  Jul31, 24  ASSETS Current Assets Checking/Savings 1000 Cash Summary 1008 Petty Cash 1010 Pacific Premier Checking 1015 Five Star Bank Checking 1017 Five Star Bank MM 1050 . LAIF Total 1000 - Cash Summary Total Checking/Savings Accounts Receivable 1200 . *Accounts Receivable Total Accounts Receivable Other Current Assets 1250 Receivables 1255 Interest Receivable 1270 Taxes Receivable 1280 Water & Sewer Billings 1282 Other 2EI Dorado Billings 1281 - Other 1E El Dorado Billings 1280 - Water & Sewer Billings - Other Total 1280 - Water & Sewer Billings Total 1250 Receivables 1400 - Prepaid Summary 1410 Prepaid Insurance Total 1400 - Prepaid Summary Total Other Current Assets Total Current Assets Fixed Assets 1670 - Vehicles - Admin 1671 - 2023 Ford F150 Cost 1672 - 2023 Ford F150 Acc Depr 1670 - Vehicles - Admin - Other Total 1670 Vehicles - Admin  65.72 145,822.65 922,408.12 207,883.63 4,153,480.41 5,429,660.53 5,429,660.53 255,640.64 255,640.64 7,280.62 57,104.14 -19,861.05 -4,154.42 138,415.22 114,399.75 178,784.51 8,260.74 8,260.74 187,045.25 5,872,346.42 53,960.62 -10,792.12 286.40 43,454.90  Page 1    10:13 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of. July 31, 2024  Jul3 31, 24  1600 Fixed Assets & Acc. Depr. 1605 Office Equipment 1606 - Copier Samsung 2012 1609 - Office Equipment Accum Depr Total 1605 - Office Equipment 1610 - Fixed Asset -Office & Admin. 1612 . Office Furniture cost 1614 - Office Furniture Accum Dep. Total 1610 - Fixed Asset -Office & Admin. 1620 Fixed Assets Sanitary 1622 * Land 1626 Collection Assets 1627 Collection Assets Cost 1628 - Collect Assets Accum Depr Total 1626 Collection Assets 1630 - Disposal Equipment 1631 Disposal Equip Cost 1632 - Disposal Equip Accum Depr Total 1630 Disposal Equipment 1634 Other Equipment 1634a - Other Equipment Cost Total 1634 Other Equipment 1635 - Treatment Plant 1636 Treatment Plant Original 1637 Treatment Plant Addition 1638 . Treatment Plant Accum Dep Total 1635 - Treatment Plant 1642 - Treatment Equipment 1643 Treatment Equip Cost 1644 Treatment Equip Accum Depr 1642 - Treatment Equipment - Other Total 1642 Treatment Equipment Total 1620 - Fixed Assets - Sanitary  8,233.58 -16,373.00 -8,139.42 4,526.21 -4,526.21  0.00  60,334.10 1,517,267.58 -593,752.02 923,515.56 611,174.66 -376,478.88 234,695.78 6,973.40 6,973.40 105,000.00 2,049,098.30 1,519,694.40 634,403.90 1,087,410.54 -787,343.49 205,485.61 505,552.66 2,365,475.40  Page 2    10:13 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of. July 31, 2024  Jul31, 24 21,136.28 -21,136.28  1650 Fixed Assets Water 1652. Equipment 1653 Equipment Cost 1654 Equipment Accum Depr Total 1652 Equipment 1656 - Distribuation Assets 1657 - Distribuation Assets Cost 1658 - Dist Assets Accum Depr Total 1656 Distribuation Assets Total 1650 - Fixed Assets - Water 1680 - Structures Fixed Asset 1681 - Structures GFAAG - Sani & FA 1682 - Gen/Fire Accum Dep Total 1680 - Structures - Fixed Asset 1690. . Construction in Progress Total 1600 - Fixed Assets & Acc. Depr.  0.00  1,270,572.25 755,498.34 515,073.91 515,073.91 164,414.58 109,252.42 55,162.16 2,220,035.96 5,147,608.01 5,191,062.91 28,724.00 28,724.00 11,092,133.33  Total Fixed Assets Other Assets Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards  1800 Deferred Outflows of Resources  2140 Five Star MC Control x0557 2141 FS MC BH x8624 2142 FS MCSP x6340 2143 FS MCKD x3018  49,638.85 22,056.81 624.52 -67,667.86 4,652.32 4,652.32  2140 - Five Star MC Control x0557 - Other Total 2140 - Five Star MC Control x0557  Total Credit Cards  Page 3    10:13 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Balance Sheet As of July 31, 2024  Jul31, 24  Other Current Liabilities 2200 Payrol! Liabilities 2240 Health Insurance 2241 - Employee Total 2240 - Health Insurance 2250 - PERS Liability 2255 - Accrued Interest FB Auditor 2260 - Vacation Payable 2262 - Sick Pay Accrued Total 2200 - Payroll Liabilities 2300 Deposits Held 2303 - Water Deposits Held Total 2300 Deposits Held Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 2400 - Net Pension Liability 2450 . U.S. Bank Loan' WWTP 2500 - Deferred Inflows of Resources 2999 - Unbalanced Classes Total Long Term Liabilities Total Liabilities Equity 3000 Opening Bal Equity 3900 - Retained Earnings Net Income Total Equity  5,880.00 5,880.00 1,269.18 71,347.50 5,441.96 12,335.12 96,273.76 7,640.00 7,640.00 103,913.76 108,566.08 92,927.00 2,608,366.02 86,221.00 -3,637,745.91 -850,231.89 -741,665.81 -17,611.15 11,707,591.71 143,818.58 11,833,799.14 11,092,133.33  TOTAL LIABILITIES & EQUITY  Page 4    10:16 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss July 2024  Jul24  Ordinary Income/Expense Income 4000 Income Summary 4010 Operating Revenue 4030 County Taxes 4050 Harbor Charges 4052 - Front Street Lighting 4053 - WWTP 0&M Total 4050 - Harbor Charges 4600 Interest Income Total 4000 - Income Summary  105,831.62 57,582.87 304.00 35,680.00 35,984.00 47,124.28 246,522.77 246,522.77 246,522.77  Total Income Gross Profit Expense 5100 Merchant Credit Card Fees 5110  Amex 5120 . Chase Paymentech 5140 - Invoice Cloud Total 5100 * Merchant Credit Card Fees 5200 Payroll Expenses 5210 - Gross Wages 5213 Overtime Pay 5211 - Regular Pay 5212 - Holiday Pay 5214 . Sick Pay 5216 - Vacation Pay Total 5210 - Gross Wages 5230 Payroll Taxes 5240 Health & Medical Exp. 5242 Health Ins /Other Total 5240 - Health & Medical Exp. 5250 * PERS Company Pd Expense 5254 PERS Co Pd Kathy 5255 PERS Co Pd Shawn 5256 - PERS Co Pd Kristi  41.08 128.52 446.36 615.96 561.60 14,809.02 773.10 0.00 124.80 16,268.52 230.13 6,847.57 6,847.57 14,744.00 772.67 2,402.96 31.05 17,950.68  5250 - PERS Company Pd Expense - Other Total 5250 PERS Company Pd Expense  Page 1    10:16 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss July 2024  Jul24 7,095.33 117.28 48,509.51 1,300.00 0.76 68.00 1,382.00 311.25 517.29 828.54 854.16 60.00 178.36 249.00 4,920.82 4,327.49 765.00 491.57 6,000.00 4,500.00 1,223.48 150.00 1,373.48 32.50 354.09 2,869.45 775.00 85.41 8,065.30 315.10 211.16 426.86 10,192.21 317.25 41,101.87 57,475.03  5260 Work Comp Insurance 5280 Payroll Administration & Misc. Total 5200 . Payroll Expenses 6000 - Administrative Overheads 6102 * Accounting 6115 - Bank Service Charges 6120 Dues & Subscriptions 6135 - Legal 6140 - Office Supplies & Postage 6142 - Postage & Shipping 6143 * Supplies, Office Total 6140  Office Supplies & Postage 6150 Rate. Assistance 6160 . Training 6167 Uniforms 6170 . Website  Total 6000  Administrative Overheads 6500 - Operating Expenses 6503 Chemicals 6504 Admin Contract Services 6505 Contract Labor O & M 6506 Contract Labor GM 6507 - Contract Labor Civil Engineer 6520 Equipment Repair & Maint. 6524. Eqip. Rep. & Maint. Avila Only 6520 Equipment Repair & Maint. Other Total 6520 . Equipment Repair & Maint. 6525 - Fat Oil & Grease (FOG) 6528 Gas & Oil 6535 - Insurance PIL 6542 Maintenance 6550 Operating Supplies 6565 Regulatory Compliance 6572 Security 6575 - Small Tools 6585 - Telephone /Internet 6590 . Utilities 6591 - Yard Maintenance Total 6500 * Operating Expenses 6600 . Cal Fire Contract Labor  Page 2    10:16 AM 08/07/24 Accrual Basis  Avila Beach Community Services District  Profit & Loss July 2024  Jul24 78,223.51 78,223.51 3,880.45 234,727.15 11,795.62  6800 Water 6805 - State Water Total 6800 - Water 6900 . Yard improvements Total Expense Net Ordinary Income Other income/Expense Other Income  7200 Non-Operating Income 7210 Connection Fees 7220 - CIP Harbor Total 7200 Non-Operating Income Total Other Income Other Expense  124,328.00 23,415.00 147,743.00 147,743.00  8200 Non-Operating Expenses 8230 Capital Purchases in Prog Sani 8249 - SCADA Project Upgrade Total 8230 - Capital Purchases in Prog Sani Total 8200 - Non-Operating Expenses  15,720.04 15,720.04 15,720.04 15,720.04 132,022.96 143,818.58  Total Other Expense Net Other Income Net Income  Page 3                AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424  MEMORANDUM  TO: FROM: DATE:  Board of Directors Brad Hagemann, General August 13, 2024  Mmginw  SUBJECT: General Manager Report Zone 3Technical. Advisory Committee (TAC)  The Zone 3 Technical Advisory Committee last met on July 10, 2024. The agenda for the July 10th meeting is attached to this Staff Report. As of this writing (August 8, 2024), the Lopez reservoir is at 98% of capacity with 48,000 AF: in storage with no spillway discharge. The. Zone 3 TAC's next meeting  is scheduled for August 14, 2024.  CSA-12 Avila Emergency Interconnect Repair Project  The County Public Works Department appears to be making good progress on the repair and replacement of the valves and waterlines that connect the San Miguelito Mutual Water Company water system to the Lopez Water Project pipeline. The Interconnect valve box and infrastructure was initially installed in the late 1960s when the Lopez Water Project pipeline was installed. The purpose of the interconnect was to allow water to move from the San Miguelito Mutual Water Company water system tot the Lopez water line in the event of an emergency. The interconnect has never been used, but the  County Public Works Department took the lead in completing the repair project.  State Water Subcontractors Advisory Committee  The State Water Subcontractors Advisory Committee is scheduled to meet on September 13, 2024. As mentioned previously, County staff and the subcontractors have been focusing on setting up a framework and contracts that will allow the County and the Subcontractors to transfer and/or store excess State Water and minimize the amount of excess State Water lost when San Luis Reservoir fills with current year/higher priority water. The County estimates that over 90,000 AF of water has been lost since 2007 due to the inherent limitations of using San Luis Reservoir as our only storage facility. The solution is to transfer (sell) and/or move water out of storage in San Luis Reservoir at the appropriate times to minimize these losses. County staff arej planning to take a water transfer contract to the Board of Supervisors for approval at the August 20, 2024 Board meeting. The staff report and contract will not be available until August 13th or 14th. Staff will forward the items to the Board  members as soon as wei receive them.    ZONE 3 TECHNICAL ADVISORY COMMITTEE  Agenda Wednesday July 10, 2024 9:00 - 11:00 am  Join on your computer, mobile app or room device  Meeting ID: 261220685070 Passcode: pjuWGG Orcall in (audio only) 1831-296-4487.4487,420020900* United States, Salinas Phone Conference ID: 420020900#  1. Announcements  All David  2. General Operations and' Water Report  Summary Notes = June Monthly Operations Report - June Lopez Storage Projections - June  3. Current Reservoir Conditions 4. Project Updates 5. HCP/Instream Studies 6.AG-AG Gauge Project 7.S Surplus Water Request Form 8. Future Agenda items Attachments: A. Meeting Minutes - June D. Project Updates  Kyle (Verbal) David David David David All  Atps/formsofice.com/.yd7A8CV4Z  Zone 3 Boundary Change  B. Lopez Monthly Operations Report - June C. Lopez Storage Projections Chart - June E. Creek Lands Informational Letter for Support  Next Meeting Date: August 14, 2024    ZONE 3  TECHNICAL ADVISORY COMMITTEE WEDNESDAY June 12,2024 (9:00-11:00 AM)  Via Microsoft Teams SUMMARY NOTES  Attendees vial Microsoft Teams: Gabriel Munoz-Morris (Grover Beach), Peter Brown (OCSD), Jim Garing (Grover Beach), John Wallace (Agriculture Rep), Greg Ray (Grover Beach), Shane Taylor (Arroyo Grande), Michael Steele (WSC), Vard Ikeda (Agriculture Member), Steph Wald (Creeklands of Arroyo Grande non-profit organization), David  Spiegel, Jeromy Caldera, Nolal Engelskirger & Darla Budge (PW Dept)  1. Announcements No Announcements  2. General Operations and' Water Report  David Spiegel (PW) reviews the May 8, 2024, Meeting Summary Notes David Spiegel (PW) reviews the Monthly Operations Report (Attachment B) The reservoir is still spilling. At this time your entitlement does not count against David Spiegel (PW) reviews the Lopez Storage Projections May (Attachment C) The Reservoir is still full and the trending lines are based off a historical average.  (Attachment A)  Attendees were mislabeled in last month's notes.  you.  3. Current Reservoir Conditions  David Spiegel (PW) reports the following data:  WTP 4.5MGD SWP 0.8MGD Downstream releases 4.1 MGD. Current elevation 522.49 and 49,307 AF 100% Capacity that was just a precautionary notice. 4. Capital Projects Update (Attachment D) Fireflow Tank Replacement Final Design Plans are in for review. -$500k in Zone 3 Funds -$360k short Budget -$945,000 funding gap  David Spiegel reports that over the holiday weekend Parks issued a "Boil Notice"  Request TAC to consider funding project now if ARPA funds are available.  David Spiegel would like to present this to the Advisory committee regarding the  Membrane Module Replacement Complete at this time    o The last 2 racks will be put into future budgets. Spillway Assessment and Investigation (No Change) In the process of clearing the drain on the flip bucket. Remainder of project - minimum of $300,000.  Geotechnical Testing & Seismic Alternatives Study of Terminal Reservoir Dam  (No Change)  DSOD approved testing data. Budget - $500,000.  GEI is working on the Geotechnical Engineering Report.  Cathodic Protection Repair Project Completed, pipeline is protected with new rectifiers. Sludge Bed Curtain' Wall Rehabilitation  Construction to repair the leak on the sledge bed wall should start the week of  June17th.  DAF Building Repairs (No change)  DAF building has rust damage in multiple girders and roll up doors. Rafters supports safety tether for maintenance of DAF equipment.  -95,000  Completed Projects  Chemical Tank Replacement Spillway Flipbucket Repair (FEMA) Bathymetric Study CO2 Injection System  5. Surplus Water Request Form (Attachment E) The Form was sent out via email.  The E-Form allows the contractors to submit online to purchase their surplus water. The Form is a work in progress and can be updated with more options.  6. AG-AG Gauge Fish Ladder Project Steph Wald Creeklands of Arroyo Grande non-  profit organization (Attachment F)  The project is a fish passage barrier poised for construction this summer/fall (2024) If they can meet the funding deficit, please refer to Attachment F. Itwill ultimately provide fish passage at this site and upgrade the gauging station Part of the cement step will be eliminated and repoured for a better jump height David Spiegel this will be brought back to our next Advisory Committee meeting for financial support. Steph Wald to write up a summary of this project.  that is critical to our water supply. and improved fish habitat.    Greg Ray asks "Can you remind us of your various funding sources?" Steph Wald replies "We have Two major funders One is the National fish wildlife foundation (private foundation) and California Fish and' Wildlife." Greg Ray "What are your thoughts on funding the deficit." Steph Wald "Thati is partly why we are coming to you; we are hoping for consideration for funding". Peter Brown asks "What other sources of potential gap closure do you have besides the people on this call and what species ofi fish are you talking about. Steph Wald replies "Steelhead trout and other species that occupy the water shed such as western turtle and three-legged frogs. As for funding, sources would be asking for  contributions from the public and a public campaign.  7. David Swift Report (Attachment G)  Formal Response from TAC to be sent out regarding David Swift Report. Grover Beach City Council Staff Report (Attachment H) Jim Garring "Main fault is that he does not understand the downstream release." Greg Ray states "The Analysis is missing key pieces ofi information that would invalidate the conclusion and the authors tendency to take the minimum on the range  further invalidates the conclusions.  8. Future Agenda items  Project Updates HCP/Instream Studies Zone 3 Boundary Change  Next Meeting Wednesday: May 8, 2024    544445  5553555 s88g88 4554535 a88g8 84455  484434  arsoolo sooloe 454545  488555 5665655 a88888 3653555 888888 EEEEL S8ESEE 3E35 s    Szoz/t/ZT Szoz/t/IT Szoz/T/OT SZOZ/T/6 szoz/T/8 SZOZ/T/L szoz/T/9 Szoz/T/S Szoz/T/V Szoz/T/E szoz/T/z SZOZ/T/T VZOZ/T/ZI VZOZ/T/IT vzoZ/T/OT tzoz/T/6 bzoz/T/8 VZOZ/T/L vzoz/T/9 VzoZ/T/S VZOZ/T/V vzoZ/T/E vzoz/t/z vzoz/t/t EZOZ/T/ZI EZOZ/T/TT EZOZ/T/OT EZOZ/T/6 EZOZ/T/8 EZOZ/T/L EZOZ/T/9 EZOZ/T/S EZOZ/T/t EZOZ/T/E EZOZ/T/Z EZOZ/T/T zzoz/t/zt zzoz/T/II 2ZOZ/T/OL ZZOZ/T/6 zzoz/T/8 ZZOZ/T/L zzoz/T/9  C E 0 M C A  0  co 6  (v) aBe101s    CONTROLA AN  ZONE 3Lopez Project  San Luis Obispo County Flood Control and' Water Conservation District  TO: FROM: DATE:  Zone 3 Technical Advisory Committee David Spiegel, PE, Utilities Engineer  July 10, 2024  SUBJECT: Zone 3 Projects Update  Project Updates:  Fireflow Tank Replacement (No Change) Final Design Plans are ini for review -$500k in Zone 3 Funds Budget -$1,400,000  Request TAC to consider funding project now if ARPA funds are available  Membrane Module Replacement (No Change)  2racks more racks have been replaced and are operational  Budget -$600,000 Spillway Assessment and Investigation Work Plan is approved  Piezometer Installation Scheduled for August Remainder of project - minimum of $300,000  Geotechnical Testing & Seismic Alternatives Study of Terminal Reservoir Dam  Submitting to DSOD for Review Geotechnical Engineering Report Complete Budget -$500,000 Cathodic Protection Repair Project Construction complete System working well Budget -$449,933 DAF Building Repairs (No Change)  Testing showed a break in continuity in one location  DAF building has rust damage in multiple girders and roll up doors Rafters support safety tether for maintenance of DAF equipment  -$95,000    CONTRO  ZONE 3L Lopez Project  San Luis Obispo County Flood Control and' Water Conservation District  Completed Projects  Sludge Bed Curtain Wall Rehab Chemical Tank Replacement Spillway Flipbucket Repair (FEMA) Bathymetric Study CO2 Injection System    7/5/24  To: Dave Spiegel, Engineer IV County of San Luis Obispo Public Works From: Steph Wald, Watershed Projects Manager, Creek Lands Conservation  Re: Status and Needs to Implement the Arroyo Grande Creek Stream Gauge Modification Project Thank you for your consideration of financial assistance to complete the Arroyo Grande Creek Stream Gauge Modification project. Creek Lands Conservation (CLC) is your local science-based creek conservation nonprofit organization, and we are planning to implement the project this fall. The original stream gauge infrastructure spans the creek and is a fish passage barrier to Steelhead trout/Rainbow trout, a threatened species in our region. The project was once part of the Habitat Conservation Plan. The County released the project to us. An MOU with the County identifies roles and  responsibilities regarding completion of the project.  STATUS  The above referenced project contains the following shovel ready components:  Environmental clearances and permits in hand  100% design complete Bidding in process  Raised public funds exceeding engineer's cost estimate but falls short of construction bid Budget includes lowi flow (<100 cfs) postconstructionrating curve development requested by  the County for the: station  NEEDS  Funding gap on construction bid Raised: $605,000 Current bid: $901,000  High bid due to need for large crane, inherent project uncertainty and complexity, and estimation of high summertime flows creating challenges for dewatering process needed for  construction MUTUAL SUPPORT BENEFITS  With this and Cecchetti Road Crossing complete (design in process), fish passage downstream of Upgrade at the gauge station supports local water users and concomitant economic support State and federal agencies have been very supportive during the funding and permitting phases Zone 31 financial support of this project may send a strong message toi the National Marine Fisheries Service regarding the HCP in process andi to litigation groups thatt the County is on  Lopez Dam will have been addressed  downstream  board with meeting federal Endangered Species Act requirements    AVILA BEACH  COMMUNITY SERVICES DISTRICT  ESTABLISHED FEB.1997  SUBJECT: June and July 2024 Operations and Maintenance Report  Compliance  In the month ofJune, the WWTP experienced aj permit exceedance oft the 7- sample median for effluent total coliform. The issue was due largely to a faulty sensor that has now been replaced by the manufacturer's warranty. Also, due to an unfortunate overlap in sample frequency and lab reporting timelines, staff was unaware of any issues until 3 samples had been collected and sent to the lab for analysis. The lab is now required to immediately notify District Operations staffand FRM Compliance  staff in the event of a sample exceedance to avoid this in the future. There were: no compliance issues for the month ofJuly  Themonthly Self-Monitoring: Report and associated data tables and graphs for. June and. July arej provided  as an attachment to this report. Wastewater Treatment Plant  Pro3. Automation has completed the upgrade ofthel DastnefSCADAsysem. Staffcontinues to work on With the new SCADA system inj place and with the installation of new Oxidation Reduction Potential (ORP) sensors, the Water Board has approved district operations staff to remotely track the effluent disinfection process on the weekends. Therefore, staffhave transitioned to a Monday - Friday on-site schedule and remote monitoring on the weekends with a designated person on 24 hour standby. We anticipate this will lower thel District's staffing and chemical costs and provide reliablemonitoringofthe Staffhas initiated the quarterly pump and motor inspections and at this point all components at thej plant  fine tuning functionality with the programmers.  effluent disinfection and de-chlorination process. appear tol bei in good working condition. Wastewater Collection System Cleaning collection system "hot spots" on' Tuesday, August 20th.  Fluid Resource. Management staffare scheduled to complete cleaning ofthel First Street lift station and the  Water System  Staff continues to monitor the chloramine residual in the water tank to minimize nitrification.    DISCHARGER: SELF-MONITORING ORDERI R3-2017-0025 NPDES CA0047830 WDID3400101001 Month: JUNE 2024  California Regional Water Quality Control Board, Central Coast Region Monthly report duel last day off followingr month Annual report due. January 30 Dally Flow (MGD)  Avila Beach CSD Wastewater Treatment Facility  Effluent andl Influent Monitoring Weekly Weekly Weekly Weekly Monthly Effluent Effluent Influent Influent Effluent TSS (24HC) (24HC) (24HC) (24HC) (Grab) <5.0 <5.0 <5.0 <5.0 <5.0 <5.0 <5.0 Effluent Monitoring Weekly Weekly Weekly Weekly (Grab) (Grab) (Grab)" (Grab) 1.1 0.90 0.65 0.60 0.60 0,81 1.1  Effluent Monitoring Biweekly Biweekly Daily  Date 6/6/24 6/13/24 6/20/24 6/27/24 Min Mean Max  Date Total Max Avg Total Fecal Chlorine  BOD 4.0 <4.0 <4.0 <4.0 <4.0 <4.0 4.0 BODI Removal: 100.0% Date Set, Solids Turbidity pH  BOD 330 270 380 310 270 322.5 380  TSS Oila Grease 370 150 300 260 150 270.0 370 TSS Removal: 100.0% Temp F 73 71 74 75.9 71 73.5 76 Sludge Removal Date Gallons NIA NIA  (gpm) (gpm) Coliform Coliform Residual  1 0.059907 117 41 2 0.058176 129 40 3 0.044610 81 4 0.044185 79 5 0.048551 83 7 0.050936 96 8 0.058580 101 40 9 0.066270 118 46 10 0.046243 99 11 0.061418 133 42 12 0.055754 88 14 0.066776 127 46 15 0.082761 172 57 16 0.084788 173 58 18 0.064808 142.5 45 19 0.059226 123 41 20 0.047798 91 21 0.063965 117 44 22 0.075130 126 52 23 0.071404 127 49 24 0.069141 74 25 0,067095 74 26 0.064123 74 28 0,075362 150 52 29 0.084143 132 58 30 0.078201 150 54 31 Min 0.044185 74  0.00 0.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.40 0.00 0.10 0.30 0.10  <5.0  31 <1.8 <1.8 0.00  30 33 35 32 38  6 0.046748 102 32 240 4.5 0.00  <5.0 <5.0 <5.0  70 <1.8 0.00  13 0.061054 121 42 130 4.0 0.00  6/6/24 <0.1 6/13/24 <0.1 6/20/24 <0.1 6/27/24 <0.1 Min <0.1 Mean <0.1 Max <0.1 "Effluent pHs samples werec collectedo on 6/6, 6/13,6 6/20, and6 6/25. Influent Brine Received Date Volume (Gallons) NIA NIA  7,18 7.13 7.22 7.20 7.13 7.18 7.22  17 0.072664 195 50 <1.8 <1.8 0.33  33 <1.8 <1.8 0.00  48 170 <1.8 0.00  46 44  27 0.061097 121 42 <1.8 <1.8 0.62  Effluent Limits mg/L 40 mg/L 40 mg/L 25 NTU 75 MPNI 100 mL mg/L pHu units mLL %  Parameter BOD Suspended Solids Oila and Grease Turbidity Total Coliform Chlorine Residual pH Settleable Solids BODITSS Removal  Units Monthly Avg Weekly Avg Dally Max  60 60 40 100 7Sample Median: 23 More than oncei in 30d days: 240 Daily Maxiumum: 2,400 6Month Median: 0.3 Between 6.0-9.0 1.0 1.5 275%  90 90 75 225  30 <1.8 <1.8 0.00  Mean 0.063030 117.2 43.4 122.6 <1.8 0.06 Max 0.084788 195 58 240 4.5 0.62 Total 1.890914 Effluent daily (dry weather) flow! NTEC 0.2MGD (mean). Icertify under penalty of perjury thatt thef foregoingi is true anda accurate and that thes sampling procedure anda analysis useda are as specifiedi int the Waste  1.2 3.0 :  Discharge Order fort thisf facility.  SIGNATURE: PRINTED NAME:  DATE: TITLE:    DISCHARGER: SELF-MONITORING ORDERI R3-2017-0025 NPDES CA0047830 WDID3 3400101001 Month: JUNE2024  California) Regionall Water Quality Control Board, Central Coast Region Monthlyr report duel lastd dayo offollowing month Annualreport dueJ January3 30  Avila Beach CSD Wastewater Treatment Facility Warranty Monitoring MBR Influent (24HC) 6/13/2024 180 55 72 53 8.3 480 13  MBR Aeration (grab) 6/13/2024 5,800 5,200  MBR Effluent (24HC) 6/13/2024 <4.0 <5.0 1.1 9.1 8.0 <0.40 5.5 200  Parameter (mg/L) Date BOD( (mg/L) Total Suspended Solids (mg/L) Volatile Suspended: Solids (mg/L) Totall Kjeldahl Nitrogen( (mg/L) Total Nitrogen (mg/L) Nitrate as N(mg/L) Nitrite as N (mg/L) Ammonia (mg/L) Total Phosphorus Total Alkalinity Oila and Grease Thew warrantys sampling results attacheds are requiredbytt then  forthef firsty yeard ofoperationo ofthel WWTP. Avila Beach CSD  staffn maye electtoc continue monthly processs sampling beyondt this requirement ton monitor plantp performance. Avila Beach CsDstaff may alsoc conducte addtionalp process monitoring on an as-needede andd discretionary basis.    5  - 2   S  a  4  2  B  3  AVa J3d SNOTTVS    a - E T  2 E N 9 S  :  HLNOW JEd SNOTTVS    6 8 3 < 3  A  SNOTTVS    4  8 7/bw  0  8    o 3 M E  3   0 B  00 ? 9 6 00 6 &  P d0 5  7/bu    SNOTTVO    0  w  E 2 6  8  SNOT7VS    DISCHARGER: SELF-MONITORING ORDERI R3-2017-0025 NPDES CA0047830 WDID34 400101001 Month: JULY2024  California Regional Water Quality Control Board, Central Coast Region Monthlyr reporto duel last day off following month Annual reportd due. January 30 Daily Flow (MGD)  Avila Beach CSD Wastewater Treatment  Facility  Effluent andl Influent Monitoring Weekly Weekly Weekly Weekly Monthly Effluent Effluent Influent Influent Effluent TSS (24HC) (24HC) (24HC) (24HC) (Grab) <5.0 <5.0 <5.0 5.7 <5.0 <5.0 5.7 Effluent Monitoring Weekly Weekly Weekly Weekly (Grab) (Grab) (Grab) 0.40 0.65 0.35 2.2 0.35 0.90 2.2  Effluent Monitoring Blweekly Blweekly Daily <1.8 <1.8 0.30 <1.8 <1.8 0.89  Date 7/3/24 7/11/24 7/18/24 7/25/24 Min Mean Max  Date Total Max Avg Total Fecal Chlorine  BOD <4.0 <4.0 <4.0 8.0 <4.0 <4.0 8.0 BOD Remova!: 100.0% Date Set. Solids Turbidity  BOD 290 340 210 380 210 305.0 380 pH 7.22 7.22 7.22 7.31 7.22 7.24 7.31  TSS OiI& Grease 190 300 160 300 160 237.5 300 TSS Removal: 100.0% Temp PF (Grab) 74.6 75.2 75.5 76.2 74.6 75.4 76.2 Sludge Removal Date Gallons 7/2/24 4,500 7/23/24 4,800 7/25/24 4,800  (gpm) (gpm) Coliform Coliform Residual  1 0.066621 122 2 0.067273 92 3 0.075120 77 4 0.097819 108 5 0.098403 114 6 0.102031 141 7 0.090010 116 8 0.072045 92 9 0.068784 82 10 0.067846 92 11 0.065782 125 12 0.077699 92 13 0.090464 89 14 0.082863 92 15 0.075260 89 16 0.071493 109 17 0.069417 90 18 0.068160 88 19 0.079736 92 20 0.082368 125 21 0.083123 129 22 0.070172 125 23 0.064628 118 24 0.065926 116 25 0.064057 116 26 0.076355 130 27 0.087992 148 28 0.073226 127 29 0.067034 136 30 0.064255 108 31 0.062211 113 Min 0.062211 77 Mean 0.075748 109.5 52.3 14.7 Max 0.102031 148  46 0.00 46 52 68 0.19 68 0.00 70 0.00 62 0.15 50 47 0.00 47 0.00 45 110 49 0.00 54 0.00 62 0.00 57 0.00 52 49 0.00 48 0.00 47 55 0.00 57 0.00 57 0.00 48 22 <1.8 0.00 44 0.80 45 1.00 44 53 0.00 61 0.00 51 0.00 47 <1.8 <1.8 1.00 45 0.60 43 0.00 43 <1.8 <1.8 0.00 5.4 0.16 70 110 49 1.00  <5.0  <5.0 <5.0 <5.0  <1.8 <1.8 0.05  7/3/24 7/11/24 7/18/24 7/25/24 Min Mean Max Date NIA  <0.1 <0.1 <0.1 <0.1 <0.1 <0.1 <0.1 "Effluent pHs samples were collected on7 72, 7/12, 7/18, and7 7/25. Influent Brine Received Volume (Gallons) NIA  <1.8 <1.8 0.00 <1.8 <1.8 0.00  <1.8 <1.8 0.00  Effluent Limits mg/L mg/L mg/L NTU MPN/ 100 mL mg/L pH units mL/L %  Parameter BOD Suspended: Solids Oila and Grease Turbidity Total Coliform Chlorine Residual pH Settleable Solids BODITSS Removal DATE: TITLE:  Units Monthly Avg Weekly Avg Daily Max  40 40 25 75  60 60 40 100 7Sample Median: 23 More than oncei in 30 days: 240 Daily Maxiumum: 2,400 6Month Median: 0.3 Between 6.0-9.0 1.0 1.5 275%  90 90 75 225  Total 2.348173 Effluent daily (dry weather) flow NTEO 0,2A MGD (mean).  1.2 3.0  Icertify under penalty of perjury that thet foregoing is true anda accurate andt that thes sampling procedure and analysis used are as specifiedi int thel Waste  Discharge Order fort thist facility.  SIGNATURE: PRINTED NAME:    DISCHARGER SELF-MONITORING ORDER R3-2017-0025 NPDES CA0047830 WDID3400101001 Month: JULY2024  California Regional Water Quality Control Board, Central Coast Region Monthly report duel last day off followingr month Annual report due. January 30  Avila Beach CSD Wastewater Treatment Facility  Warranty Monitoring MBR Influent (24HC) 7/18/2024 100 74 47 33 9.5 370 7.6  MBR Aeration (grab) 7/18/2024 9,100 7,800  MBR Effluent (24HC) 7/18/2024 <4.0 <5.0 1.5 7.4 6.0 <0.40 7.7 230  Parameter (mg/L) Date BOD (mg/L) Total Suspended Solids (mg/L) Volatile Suspended Solids (mg/l) Total Kjeldahl Nitrogen (mg/L) Totall Nitrogen (mg/L) Nitrate as N( (mg/L) Nitrite as N( (mg/L) Ammonia (mg/L) Total Phosphorus Total Alkalinity Oila and Grease  Thev warranty sampling resulls attached are requiredbyt the manufacturer fort thef first) year ofoperation ofthe WWTP. Avila Beach CSDs staff maye electt too continue monthly process sampling beyondt this requirement ton monitor plant performance.. Avila Beach CSD  staffr may alsod conduct additional process monitoring ona ana as-needed ando discretionary basis.    O - L 1 N E  3 E 9 a a S C 2  AVI J3d SNOT7V9    a  - M E - L-  3 5  E N o M S C B    HLNOW Ed SNOTTVS    2 3  1 K  3 3 a O a  SNOT7V9    €  S 2  B  $ -  0 /bw  8    d0  9 6 d8 6 &  0 5  7/bw    o  E   N o  B  3  E  3  -  SNOTTVS    o  M S C 9  SNOT7VS        AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA 93424  MEMORANDUM  TO: FROM: DATE:  Board ofI Directors  Brad Hagemann, General Mmslao  August 13,2 2024  SUBJECT: WWTP Effluent Violations and Participation in thel Regional Water Quality Control Staffi recommends thel Board direct staff to continue participation in thel Expedited Payment Program.  Board Expedited Payment Program  Recommendation: Background/Disceusion  On June 27, 2024, the Central Coast Regional Water Quality Control Board sent a letter to the District regarding two self-reported effluent violations that occurred between. April 30, 2023 and October 7, 2023. The. June 27, 2024 letter is attached to this Staff Report. Water Board staff determined that the violations were subject to mandatory minimum penalties pursuant to Water Code Section 13385. Water Code Section 13385 requires Water Board to assess a The District self-reported two effluent violations: 1. On. April 30, 2023, we reported an Aldrin effluent concentration of 0.027 parts per billion (the permit limit is 0.0033 ppb); and 2. On October 7, 2023, we reported an effluent chlorine residual of 9.2 parts per million (the permit limit is 1.2 ppm). Aldrin is a synthetic organochlorine pesticide that was once used to control soil-dwelling and wood-boring insects, such as termites and ants. Although aldrin and other similar compounds, like dieldrin, are no longer permitted for general use in the United States and have been banned in most countries since the early 1970s due to their high toxicity, they can still be found in the environment. Aldrin and dieldrin have been detected in wastewater, seawater, industrial effluents, and freshwater samples. Ibelieve this is the first time we have ever detected Aldrin in our wastewater effluent. The chlorine residual exceedance was due to a mechanical failure of the de-chlorination pump. The pump wasi immediately repaired and the chlorine residual returned Unfortunately, Water Code Section 13385 does not allow Water Board staff any discretion in assessing the minimum penalty. The District's only other option to participating in the Expedited Payment Program, would be to request a hearing and/or litigate the alleged violations. Under the circumstances, this option would cost considerably more than paying the $6,000: mandatory minimum penalty and thej probability of winning thel litigation would be very low. The June 27, 2024 Water Board letter required staff to respond to the offer to participate in the Expedited Payment Program no later than July 27, 2024. On July 16, 2024, staff submitted the Acceptance and Waiver to the Regional Water Board. Federal regulations require that the Water Board publish notice of the proposed settlement and allow at least 30 days for public comment. If no comments are received within the public notice period, the Water Board Executive Officer will execute the Acceptance of Settlement and subsequently notify the District to pay the $6,000 Staff recommends the Board direct staff to continue working with the Water Board to participate in the Expedited Payment Program. This will be the most cost-effective solution for thel District under these circumstances.  minimum penalty of$3,000 for each' "Serious" effluent violation.  ton non-detect.  mandatory minimum penalty.    GAVIN NEWSOM GOVERNOR YANA GARCIA ENVIRONMENTAL SECRETARY FOR PROTECTION  Water Boards  Central Coast Regional Water Quality Control Board  June 27, 2024 Bradley Hagemann General Manager Avila Beach Community Services District 2850 Avila Beach Drive Avila Beach, CA 93424  Via Electronic Mail and Certified Mail 70223330000212589478  Email: nagemannassocates@gmal.com  Dear Bradley Hagemann:  ENFORCEMENT PROGRAM: EXPEDITED PAYMENT LETTER (EPL) R3-2024-0048, CONDITIONAL OFFER TO PARTICIPATE IN EXPEDITED PAYMENT PROGRAM RELATING TO VIOLATIONS OF NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT FOR AVILA BEACH COMMUNITY SERVICES DISTRICT WASTEWATER TREATMENT FACILITY, SAN LUIS OBISPO COUNTY, WDR ORDER R3-2017-0025, NPDES PERMIT CA0047830, WDID 3400101001 This letter is to notify the Avila Beach Community Services District (hereinafter "Permittee" or "you") of alleged violations of the California Water Code identified in the California Regional Water Quality Control Board, Central Coast Region's (Central Coast Water Board) water quality data system and to allow you to participate in the Central Coast Water Board's expedited payment program to address $6,000 in liability, which may be assessed pursuant to Water Code sections 13385 and 13385.1.  NOPAYMENT IS YET DUE IN RESPONSE TO THIS LETTER  NOTICE OF VIOLATION:  Based on information in the California Integrated Water Quality System (CIWQS), the Central Coast Water Board's Assistant Executive Officer alleges that from April 30, 2023, to October 7, 2023, the Permittee violated the effluent limitations and/or late reporting requirements identified in the notice of violation (NOV) attached as Exhibit. A for discharges to the Pacific Ocean via San Luis Obispo Bay. The Permittee will have the opportunity to address the alleged violations as discussed below. To assist the Permittee in reviewing the alleged violations, the attached NOV/Exhibit A provides  instructions for accessing the alleged violations within CIWQS.  JANE GRAY, CHAIR I RYAN E. LODGE, EXECUTIVE OFFICER  895. Aerovista Place, Suite 101, San Luis Obispo, CA 93401 I www.watwrboards.a.govipentralcoast    Bradley Hagemann STATUTORY LIABILITY:  -2-  June 27, 2024  Subdivisions (h) and ()of California Water Code section 13385 require the assessment ofa a mandatory minimum penalty of $3,000 for specified serious and non-serious (also known as chronic") effluent limit andlor late reporting violations. The Permittee is also potentially subject to discretionary administrative civil liabilities of up to ten thousand dollars ($10,000) for each day in which the violation occurs, plus ten dollars ($10) for each gallon discharged but not cleaned up in excess of 1,000 gallons. These mandatory minimum penalties and discretionary administrative civil liabilities may be assessed by the Central Coast Water Board or the State Water Board (collectively "the Water Boards"), beginning with the date that the violations first occurred. The formal enforcement action that the Water Boards use to assess such liability is an administrative civil liability complaint, although the Water Boards may instead refer such matters to the Attorney General's Office for prosecution. If referred to the Attorney General for prosecution, the Superior Court may assess up to twenty-five thousand dollars ($25,000) per violation. In addition, the Superior Court may assess up to twenty- five dollars ($25) per gallon discharged but not cleaned up in excess of 1,000 gallons. CONDITIONAL OFFER TO PARTICIPATE IN EXPEDITED PAYMENT PROGRAM: The Permittee can avoid the issuance of a formal enforcement action and settle the alleged violations identified in the attached NOV by participating in the Central Coast Water Board's expedited payment program. Details oft the proposed settlement are To promote resolution of these alleged violations, the Central Coast Water Board enforcement staff makes this conditional offer. The Permittee may accept this offer, waive the Permittee's right to a hearing, and, at a later date, pay the mandatory minimum penalty as indicated on Exhibit Ai for the violations described. If the Permittee elects to do sO, subject to the conditions below, the Central Coast Water Board will accept that payment in settlement of any enforcement action that would otherwise arise out of the violations identified in the NOV. Accordingly, the Central Coast Water Board enforcement staff will forego issuance of a formal administrative complaint, will not refer the violations to the. Attorney General, and will waive its right to seek additional discretionary civil liabilities for the violations identified in the NOV. The expedited payment program does not address liability for any violation that is not  described below and addressed in the enclosed documents.  specifically identified in the NOV.  PERMITTEE'S OPTIONS FOR RESPONSE TO OFFER:  Ifyou accept this offer, please complete and return the enclosed Acceptance of Conditional Offer and Waiver of Right to Hearing; Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order R3-2024-0048 (Upon Execution)" (Acceptance and Waiver) no later than July 27, 2024. The returned Acceptance and Waiver will be held, pending a 30-day public notice period, and then will be counter- signed by the Executive Officer and returned to you with instructions for payment. No payment is due at the time the Permittee returns the signed Acceptance and Waiver  form to the Central Coast Water Board.    Bradley Hagemann  -3-  June 27, 2024  Ifthe Permittee chooses to contest any of the violations alleged in the NOV, please identify each violation and the basis for its challenge (e.g., factual error, affirmative defense, etc.) on or before the above due date. Central Coast Water Board staff will 1. Where the available evidence supports the removal or exemption of alleged violations, as applicable Water Board staff will expunge or exempt those violations within the CIWQS database and take no further mandatory minimum penalty action against the Permittee for those violations. Please note that those violations may warrant other forms of enforcement, and the Central Coast Water Board reserves its right to take such other enforcement action as the law allows. 2. Water Board staff will provide the Permittee with a revised NOV reflecting any changes warranted by the above evaluation and provide another opportunity to 3. Ifthe above evaluation resolves all of the alleged violations, Central Coast Water Board staff will notify the Permittee that no further action is necessary. Ifthe Permittee chooses not to submit an Acceptance and Waiver at any stage of the process described above and therefore rejects the offer, or elects to reserve the right to address any contested matters and resolve only uncontested violations via this offer, Central Coast Water Board staff will contact the Permittee regarding the initiation of formal enforcement action with regard to any unresolved violations. In a formal enforcement action, the liability amount sought andlor imposed may exceed the liability amount set forth in this conditional offer. Moreover, the cost of enforcement is a factor CONDITIONS FOR CENTRAL COAST WATER BOARD ACCEPTANCE: Federal regulations require the Central Coast Water Board to publish any proposed settlement of an enforcement action addressing NPDES permit violations and provide at least 30 days for public comment [40 C.F.R. section 123.27(d)(2)dm). Upon receipt of the Permittee's Acceptance and Waiver, Central Coast Water Board enforcement staff Ifno comments are received within the 30-day period, and unless there are new material facts that become available to the Central Coast Water Board, the Executive Officer will execute the Acceptance and Waiver as a settlement agreement and stipulation for entry of administrative civil liability order assessing the uncontested mandatory minimum penalty amount pursuant to Water Code section 13385. If, however, significant comments are received in opposition to the settlement, this conditional offer may be withdrawn. In that case, the Permittee's waiver pursuant to the Acceptance and Waiver will also be treated as withdrawn, and the unresolved violations will be addressed in a revised offer or a liability assessment proceeding. In the latter case, at the liability assessment hearing the Permittee will be free to make arguments as to any of the alleged violations, and the Permittee's agreement to accept this conditional offer will not in any way be binding or used as evidence against the  evaluate the contested violations and take the following actions:  submit a signed Acceptance and Waiver.  which can be considered in assessing the liability amount.  will publish a notice of the proposed settlement of the violations.    Bradley Hagemann assessment proceeding.  -4-  June 27, 2024  Permittee. The Permittee will be provided with further information on the liability In the event the. Acceptance and Waiver is executed by the Executive Officer as a stipulated order, Central Coast Water Board staff will then send you that orderi in a separate letter. Payment of the assessed amount will then be due and payable as specified in the letter that will accompany the Executive Officer's signed stipulated order. Failure to pay the penalty within the required time period may subject the Permittee to further liability. Again, please note that no payment is due at the time the Permittee retums the signed. Acceptance and Waiver form to the Central Coast Water  Board.  CONTACT PERSONS:  Should you have any questions about the notice of violation or the conditional offer, please contact Sarah Crable, arah.craple@waterpoards.Ca.9ov ora at (805)549-3706, or Tamara Anderson at tamaraanderson@waterpoards.ca.sov or at (805)549-3334.  Sincerely,  Theas Digitallysigned Tryon ater 09:51:08-0700' Thea S. Tryon Assistant Executive Officer Attachments:  byTheas.Tiyon Date:2024.06.27  1. Exhibit A- Notice of Violation 2024-0048 (Upon Execution)  2. Acceptance of Conditional Offer and Waiver of Right to Hearing; Settlement Agreement and Stipulation for Entry of Administrative Civil Liability Order R3-  ccvia email: Central Coast Water Board: Thea Tryon Tamara Anderson Harvey Packard Arwen Wyatt-Mair Sarah Crable Jesse Woodard Todd Stanley  File Location: RARB3lEnforcemennePLS2024-0048 Avila WWTP MMP EPLIAvila Beach WWTP MMP  EPL 24-0048 Pkg.docx ECM Primary Indexing # 206888    3 f    of N  0 $  A  N  S  S 3 o E 0 S  2  2  N 2    f 3 B6    AVILA BEACH  COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424  MEMORANDUM  TO: FROM: DATE:  Board of Directors  Brad Hagemann, General Mmg-  August 13, 2024 2023/24  SUBJECT: Consider Awarding a Contract for Financial Auditing Services for FY  Recommendation  Staffrecommends: the Board consider awarding a contract to C.J. Brown and Company  CPAs for Financial Auditing Services for FY 2023/24  Discussion:  For the past several years the Board of Directors has retained C.J. Brown and Company, CPAS to prepare the required annual financial audit documents for the District. Staff understands that the Directors have been satisfied with the firm's audit reports and Staff has requested CJ Brown and Company prepare a Proposal for Independent Auditor Services for Fiscal Year 2023/24 that will include an option for several additional years. Due to the late request by District staff, C.J. Brown and Company Principal, Jonathan Abadesco is preparing the detailed proposal, but it was not available at the time of the agenda packet publication. Staff will forward the proposal to the Board and post the Staff recommends the Board consider awarding the contract to C.J. Brown and Company, CPAS for completing the financial audit report for the fiscal year ending June 30, 2024, with an option for several future years subject to the satisfactory completion and filing of  recommendations.  proposal on the District's website prior to the Board meeting.  the audit reports.