COUNCIL: MEETING CITY OF VERNON MARCH 19,2018 7:00PM  INVOCATION PLEDGE OF ALLEGIANCE CONSENT. AGENDA MAYOR'SREPORT ATTORNEY'S! REPORT CLERK'S REPORT FIRE CHIEF'S REPORT RECREATION REPORT PUBLIC WORKSI REPORT OLDI BUSINESS NEW BUSINESS  APPROVE PAYMENT OF THE BILLS  APPROVE CHANGES IN DEPOSITS AND ADJUSTMENTS FORI FEBRUARY  PUBLIC PARTICIPATION: Carmen Chosie and Sheri Mills representing CDG re: FEMA delays  1. PUBLIC HEARING - (First Reading) Resolution 18-152 - Asset Management Plan 2. MOTION TO APPROVE adjustment of $74.95 to customer account 43 3. MOTION TO APPROVE adjustment of $394.76 to customer account 375 4. MOTION TO APPROVE adjustment of $46.73 to customer account 746 5. MOTION TO APPROVE adjustment of $36.18 to customer account 219 6. MOTION TO APPROVE WWTP Operator's proposal 7. MOTION TO APPROVE Fred Fox as grant manager for FRDAP  ADJOURNMENT  PUBLIC PARTICIPATION- - ANYONE WHOD DESIRES TO ADDRESS THE COUNCILI MUST SIGNI IN WITHT THE CITYCLERKI PRIOR TO THE MEETING STARTING. ANDI PROVIDE THE TOPIC FORI DISCUSSION., THEREISAT TIMEI LIMIT OFI PROCEEDINGS. FIVEG)MINUTES. ACCORDINGLY, ANYI PERSON WHOMAY SEEK NOVERBATIMI RECORDE BY ACERTIFIEDCOURT REPORTER ISI MADE OF THESE BEI RESPONSIBLE FOR MAKING. A VERBATIM: RECORDOF THE TO APPEAL. ANY DECISION INVOLVING THE MATTERS NOTICEDHEREINI WILLI IS TOI BEI BASED (SEE SECTION 286.0105, FLORIDA: STATUTES INA ACCORDANCE' NEEDING. SPECIAL. ACCOMMODATION: TOPARTICIPATEI IN THISF PROCEEDING: SHOULDCONTACT THE CITY CLERK OFFICEAT 850-  TESTIMONY. ANDEVIDENCEA ATTHESE! PROCEEDINGS UPON WHICH ANY APPEALI 535-24441 FORTY-EIGHT (48) HOURS IN ADVANCE OF THIS PROCEEDING. E-MAIL: CLERK2VERNONILCOM WEBSITE: WWW. VERNONFLORIDANET  SUBMIT ALLI REQUESTS WITH THE VIAI EMAILTOCLERKAVERNONELCOM AMERICANS WITHI DISABILITIES. ACT AND SECTION: 286.26, FLORIDAS STATUTES,  PERSONSI  AS    RE: Council meeting RE: Council meeting Mon 3/12/20184:46PM From: Scott" Trott To: clerk@vernonfl.com"  Page 1 of4  Tracy, Good afternoon.  Sheri has worked most of the ay getting documents copied where needed to put together a package for  you. limagine it should go out to you by mid-week.  lam working on potential meeting dates assuming the senator can be available. Iwill get you some  more, but right now, these pop out as open. 32290,00AM-12.00 PM 3/2910,00AM-330F PM 4/3 open most of the day 4/4 open most oft the day  Thanks! Scott  From: City of Vernon, FI( (Clerk's Office) clerkevermont.com>  Sent: Friday, March 9, 2018 7:14 PM To: Scott Trott Scot.rrottcage-com, Subject: Re: Council meeting  Thank you!  Tracy Walker City Clerk  pmuvmatamAtstanaPPsmg-DMEN. 3/12/2018    The City of Vernon  DISASTER RESPONSE  VERNON, FLORIDA  FEMA Disaster Assistance and Engineering  PROJECT PROGRESS REPORT The City of Vernon Report Date: Friday, March9,2018  Project Name: CDG Project #: Status Report:  2013 Flood Assistance 241487001  Project progress during thep period oft this report includes thet following:  Time Extension request for the WWTP remains under review by FEMA: - awaiting FEMA FEMA determination for Gym, Community Center and City Hall received (in queue for 85 days) - ifapproved, the Grant Program Manager enters approved date on main account page and delivers  determination (in queue for 125 days) determination to DPAO for processing  Current Action Items  Continue follow-up on time extension requests with Grants Manager Continue follow-up with Florida Emergency! Management on Roads and Bridges closeout Continue follow-up on letter from City substantiating costs for ballf fields and concession stand Revise Community Center/WWTP projects to reflect completed items once time extensions Discuss revised Community Center/WWTP projects with FEMA to determine howi iti is desired that  granted  the remaining work be bid once time extensions granted  Project Schedule: On-Schedule  Outstanding Items from Client:  Any documentation: for city- and volunteer-completed work relating to the disaster recovery needs to be submitted for reimbursement: analysis by FEMA (on update since! May 1, 2015)  Report Date: Friday, March 9, 2018  CDG  cdge.com    Page elof2  Project Update - FEMA-3/9/18  Project Update - FEMA-3/9/18 Fri3/9/20187:58AM: From: Carmen Chosie  To: "Tracy Walker clerk@vernont.com) Cc: ScottTrott, Sheri Mills, Bobby Lee  Tracy,  Attached is the referenced update.  FEMA days).  The time extension request for the WWTP project remains under review by FEMA (in queue for 125  FEMA determination has been received for the Gym, Community Center and City Hall project (in queue for 85 days). If approved, the Grant Program Manager will enter approved date on main account page  and deliver determination to DPAO for processing.  CDG is awaiting a response from the Grants Manager, Alrene Hicks, to the 2/22 email requestinga status update. We will share this information as soon as a response is received.  Discussions with FEMA on how to incorporate completed items at the WWTP and how it is desired that the remaining work for each project be bid will begin once these time extensions are approved.  CWSRF  The Project Team will touch base with City representatives in the coming days to discuss costs and  coordination for the installation of a small, package pump station.  pimmetamwaiasawwrSKANL 3/9/2018    Project Update - FEMA-3/9/18 Have a great weekend! Carmen Chosie, P.E. Project Engineer  Page 2 of2  CDG Engineers &. Associates, Inc.  18301 Hartford Highway Dothan, Alabama 36301  Office Number: (334)677-9431 Cell Number: (770)827-7160 Fax Number: (334)677-9450  CDG Engineering. Environmental. Answers.  Attachments: image001.jpg image002.jpg VemonyMAaoasye  PiasmmdaAsiwaNwMPpPmsprIyL. 3/9/2018    Project Update- FEMA-3/16/18  3/16/2018  Project Update-F FEMA-3/16/18 P13/16/2018814AM From: Carmen Chosie To: "Tracy Walker (derk@vernonf.om) Cc: Scott1 Trott, Sheri! Mills, Bobbyl Lee  Tracy,  Attached is the referenced update.  FEMA CDGH has put together and passwordf for the City's use: Website: http:/foridapa.ore Username: Vernonmayor201Zeyanoo.com Password: Fema2013#  documentation related tot the FEMA projects for delivery tot the Cityf fort their records. Please note that CDG has limited original  reports. Belowi ist the link tot the Floridal PAV website along with Vernon's username  documentation, whichi includes bid documents and CDG internali inspection  Thet time extension request for the WWTP project remains under review by FEMA( (in queue for 132 days).  FEMA determination has been received for the Gym, Community Center and Cityl Hallp project (in queuef for 92 days). Ifapproved, the Grant Program Manager will  enter approved date onr main account page and deliver determination to DPAOf for processing.  CDGi is awaitinga ar responsef from the Grants Manager, Alrene Hicks,t tot the 2/22 emailr requesting: as status update. We will sharet this information as soon asa  response isr received. Discussions with these time extensions are approved.  FEMA on how.  items att the WWTP: and howi itisd desired that the remaining work fore each project bet bid willl begin once  toi incorporate completed  CWSRE  design fort the small, packaged pumps station on Cook Circle has been completed and submittedt tot the Contractori for a coste estimate. This  Thep corrective preliminary actiona and at tentative schedule! has alsol been communicated witht the FDEP Grants Administrator, Mahnaz Massoudi.  Have agreaty weekend! Carmen Chosie, PE. Project Engineer CDG Engineers & Associates, Inc. 18301 Hartford Highway Dathan Alhama 26201  1/2  --    3/16/2018 Duuian, nuavaua JUJVA Officel Number: (334)677-9431 Cell Number: (770)827-7160 Fax! Number: (334)677-9450 CDG Engineering Environmental Answers.  Project Update FEMA-3/16/18  Attachments: image001.pg image002.jpg maNAraGeRe  -a-temwyw---www.A 2/2    The City of Vernon  DISASTER RESPONSE  VERNON, FLORIDA  FEMA Disaster Assistance and Engineering  PROJECT PROGRESS REPORT The City of Vernon Report Date: Friday, March 16, 2018  Project Name: CDG Project #: Status Report:  2013 Flood Assistance 241487001  Project progress during the period oft this report includes thet following:  Time Extension request for the WWTP remains under review by FEMA - awaiting FEMA FEMA determination for Gym, Community Center and City Hall received (in queue for 92 days)- - ifapproved, the Grant Program Manager enters approved date on main account page and delivers  determination (in queue for 132 days) determination to DPAO1 for processing  Current Action Items  Continue follow-up on time extension requests with Grants Manager Continue follow-up with Florida Emergency Management on Roads and Bridges closeout Continue follow-up on letter from City substantiating costs for ball fields and concession stand Revise Community Center/WWTP projects to reflect completed items once time extensions Discuss revised Community Center/WWTP projects with FEMA to determine how itis desired that  granted  ther remaining work be bid oncet time extensions granted  Project Schedule: On-Schedule  Outstanding Items from Client:  Any documentation for city- and volunteer- completed work relating tot the disaster recovery needs tol be submitted for reimbursement: analysis by FEMA (on update sincel May 1,2015)  Report Date: Friday, March 16, 2018  CDG  cdge.com    ADJUSTMENIS  Thursday, March 1,2 2018 Reprinted for: City of Vernon ACCT.# 121 Tyre, Carolyn 278 Disconnect Fee Campbell, Virginia 299 Disconnect Fee Agner, Marcia Sapp 329 Disconnect Fee Masonic Lodge 421 Disconnect Fee Reeves, Walter 637 Disconnect Fee Shipes, Jeanie Ann 744 Disconnect Fee Vernon Clinic 751 Disconnect Fee Vernon Clinic 858 25.00 Hughes, David 1053 Disconnect Fee Wilson, Linda Marie 1074 Disconnect Fee Walker, Danielle 1079 25.00 Robinson, FD 1103 Disconnect Fee Boyd, Trenton 1107 Disconnect Fee James, Cassandra 1109 Disconnect Fee Motes, Teresa 1115  4:05:45PM NAME Tyre, Carolyn Campbell, Virginia Agner, Marcia Sapp Masonic Lodge Reeves, Walter Shipes, Jeanie Ann Vernon Clinic Vernon Clinic Hughes, David Wilson, Linda Marie Walker, Danielle Robinson, FD Boyd, Trenton James, Cassandra Motes, Teresa Davidson, Mandi  Reprinted For: 2/28/18 DATE 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18 2/21/18  2/28/2018  Page 1of2  AMOUNT APPROVAL CODE  $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00 $25.00  20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20  1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments 1Total Adjustments    Thursday, March 1,2018 Reprinted for: City of Vernon ACCT.# Disconnect Fee Davidson, Mandi 1124 Check 1006 1124 check fee already applied Benham, Susan 20.  4:05:45PM NAME Benham, Susan Benham, Susan  Reprinted For: 2/28/18 DATE 2/9/18 2/9/18  2/28/2018  Page 2of2  AMOUNT APPROVAL CODE  $25.00 $35.00 ($35.00). $0.00 $400.00  1Total Adjustments  3  2Total Adjustments 18Total Adjustments  400.00 Administrative reinstatment fee  17 Accounts  Qualified By: All Accounts ***** City ofVernon        RESOLUTION NO. 2018-152  AR RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON, FLORIDA, APPROVING THE FISCAL SUSTAINABILITY ANALYSIS AND ASSET MANAGEMENT PLAN; AND PROVIDING FOR AN  EFFECTIVE DATE.  WHEREAS, the City of Vernon owns and operates water distribution and sewer  collecting systems in' Vernon; and  WHEREAS, the safe and efficient provision of water, sewer, and reclaimed water are  essential to protect the public health ofthe citizens of the City of Vernon; and  WHEREAS, the City Council of the City of Vernon held a public hearing to review and discuss the City of Vernon Fiscal Sustainability Analysis and Wastewater Asset Management  Plan (the "Plan") and to provide an opportunity for public input; and  WHEREAS, the preparation of the Plan was authorized to identify and assess the wastewater collection needs and requirements of the City of Vernon to protect the public health  and the environment; and  WHEREAS, the City Council of the City of Vernon has reviewed and approves the  Fiscal Sustainability Analysis and Wastewater Asset Management Plan; and  WHEREAS, the City Council of the City of Vernon hereby recognizes the need to  proceed with the improvements in the identified Plan; and  WHEREAS, the City of Vernon Fiscal Sustainability Analysis and Wastewater Asset Management Plan is necessary to obtain funding from the Florida Department of Environmental  Protection for the projects identified in the Plan.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY  OF Vernon, FLORIDA:  SECTION 1. The City Council of the City Vernon hereby adopts and accepts the Fiscal    Sustainability Analysis and Wastewater Asset Management Plan.  SECTION 2. That this resolution shall take effect immediately upon its adoption by the  City Council of the City ofVernon, Florida.  Passed and adopted by the City Council of Vernon, FL, on this  day of  2018, after public hearing.  City of Vernon, FL  City Clerk:  Council President  City Clerk  Approved this day of  2018.  Mayor  APPROVED ASTOI FORM: Michelle Blankenship Jordan City Attorney    Executive Summary  1. ASSET MANAGEMENT AND FISCAL SUSTAINABILITY OVERVIEW Asset Management Review: The City of Vernon and the Florida Rural Water Association worked together over the past several months to review and evaluate the City's critical water assets, associated operational processes and related cost. Ataminimum, the asset management evaluation included  these key areas of the Utility:  Ani inventory of assets managed by the City and where the assets are located An evaluation of asset condition, performance, level of service, current value and remaining Risk(s) assumed by waiting to repair, upgrade or replace critical equipment Plans for maintaining, repairing and replacing critical assets Funding, scheduling andi implementing the fix  useful life (Life Cycle Costing)  Asset Management involves a collaborative effort among several essential stakeholders (field operations, engineering, finance, political, regulatory, customer, and others). Ittakes all stakeholders to bring about an effective Asset Management Plan that will result in substantial value to the end Project Purpose: It's generally accepted that taking care of an asset is cheaper than running iti into the ground and having to buy another. Planning for the maintenance and/or replacement is much more cost-effective than being surprised. "Replace before failure" isar responsible approach for a service organization, as well as being customer-minded. A complete Asset Management, program provides for longevity of the operating assets, replacement at the proper time, and financial planning to achieve the Summary: This reporti includes al high-level summary of short and long-term needs, as identified by several FRWA utility professionals in collaboration with the Utility Staff and others. The listed needs include an estimated "cost to implement" with an "expenditure schedule". Alsoi included is a recommended process to fund the fix. An in-depth summary of recommended action items is provided herein, that if implemented will result in greater performance oft the City'sOverall Water Utility  customer..the people we work) for.  appropriate revenue. stream when needed.  Operating (see section 5. RECOMMENDATIONS FOR FURTHER ACTION). 2. BACKGROUND AND PROGRAM DRIVERS  Background: The City engaged al Florida Department of Environmental Protection, State Revolving Fund Loan whichi includes language requesting recipients of SRF funding toi initiate an Asset Management and Fiscal Sustainability program; details are identified in 62-503.700(7), F.A.C. This is the City's first AMP Drivers: Utility optimization and reliability is critical for rate stability. Participants in this studyi included City Staff (Operators, Field Technicians, City Clerk, and others), FRWA Asset Mgt. Staff, FRWA Circuit  and FSP, the second, for the associated wastewater system, is underway.    Riders, FDEP-SRF Staff, and others. Guidelines and resources for this study are found in Florida, 62- 503.700(7), F.A.C.; EPAI Documents (EPA816-B-14-001, EPA816-F-08-014, and EPA 816-R-03-016); AWWA Manuals M1, M5, M6, M17,M26, M29, M35, M36, M42, and M44; AWWA Standards A through  F.  3. PROCESSES  Asystematic process was usedi in this asset management study of the City'sWater System. The following data was gathered on the system for an initial review and analysis:  Most recent Financial Audit, Comprehensive Annual Financial Report (CAFR) Last Drinking Water System Capital and Operating Budgets Current FDEP Drinking Water System Inspection Reports Water pumped and water sold during the last 12 months Monthly Operating Reports (MORS) for the past 12 months Current water rate Ordinance showing rates, connection fee, late fee, etc.  Capital Improvement Plan (CIP)  From this current Water System data, FRWA: Staff identified critical assets to evaluate int the field which includes the major system elements and processes; [Collection, Treatment, and Disposal).  2    3 f    Conclusion:  Various critical assets have exceeded their design life and should be repaired, replaced, upgraded and/or renewed as noted in the tables above and contained in the document that follows. An asset management program coupled with a Computerized Maintenance Management System (CMMS) will improve the life of most critical assets and should be considered for implementation by this Utility. DiamondMaps is an excellent option  for CMMS. Information on DiamondMaps is found in the plan that follows.  Specific Short-Term Recommendations:  The following critical assets are believed to need immediate attention:  Vernon High School Fire Flow Storage Tank Customer Meters Distribution System Leaks (UFW)  Long Term Recommendations  Thei following Critical Assets are believed to need attention over time:  Customer Meters  Well #1 and Well #2 vertical turbine pumps Distribution system leaks (UFW) Well #1 and Well #2 electrical components  Update pump motors and controls to premium efficiencyunits  Cost Benefit Analysis in Support of the Above Recommendations. Short and Long Term:  Vernon High School Fire Flow Storage Tank - Al leak was found at the bottom of this tank. Otherwise the tank appears to bei in good condition. Thel leak must be repaired. Partial or complete relining or coating of thet tank'si interior is one possible solution though the exact cause of the leaki is unknown.  Estimated cost: $50,000  Customer Meters - Aging, stuck, or inaccurate meters must be replaced as they are the primary source of revenue. A meter change-out program must be developed. All meters 10 years old and older must be replaced. Also, any meters registering 1,000,000 gallons of flow or more must be changed. Estimated cost: $30,100( ($100 per meter, 86 change-outs yearsland 2, 43 each year thereafter)    Distribution: System Leaks (UFW)- Unaccounted for Water is very high, 46.7%, almost half of ally water pumped by the utility. Itis estimated that this represents over! $220,000 in lost income. Ap program must bei initiated to find and correct alll leaks ini the distribution system. A current water audit is needed. Leak detection efforts should begin as soon as possible. Dry winter months present an opportunity to locate leaks as greener grass is more noticeable. Vapors rising from leaks is also unique to colder  months. All avenues must be explored to correct this situation.  Estimated cost: $80,000 over 4 years  Well #1 and Well #2 Vertical Turbine Pumps - The vertical turbine pumps at Well #1 and Well #2 are well past their anticipated useful lives. Replacement should be planned. By replacing these pumps with new, more efficient models, energy cost savings would be seen. The pumps could be replaced over the  course of two years to minimize financial impacts. Estimated cost: $20,000 over two years beginning in 2020.  Well #1 and Well #2 Electrical Upgrades - The electrical control panels operating Well #1 and #2 are quite old. Replacing these items with modern panels as well as new wiring and conduit would ensure reliability for years to come. Itisa advisable to schedule these upgrades to coincide with replacement of  the vertical turbine pumps.  Estimated cost: $30,000 over 2 years beginning in 2020.  Motors and Controls- - All motors and controls within the system should be investigated for more energy efficient alternatives. As equipment is replaced, the info acquired during this process will make selecting  the best asset for application. Long term cost saving are possible.  Estimated cost: Negligible  Recommendations for Further Action  Based on this asset management and fiscal sustainability study, spedficrecommended action items related to 1. Adopt this asset management and fiscal sustainability (AMFS) studyi in the form of a Resolution (see 2. Engage your Engineer to support the City inr review andi implementation of CAPEX: and OPEX 3. Issues with critical assets that have been identified in Section 41 must be addressed immediately. 4. Make funding application to the following programs/agencies in support of Utility System Upgradesy/mprowements as recommended by this AMFS study (as synopsis of water utility funding  OPEX and CAPEX over the next five years are as follows:  Appendix A for an example AMFS Resolution) recommended int this AMFS: study.  programs can bet found here ttpl/www.fwa.net/funding.htm,  a. FDEP-SRF CDBG d. CBIR  b. Water Management District    5. Evaluate and Adopt al Utility rate structure that will ensure rate sufficiency as necessary toi implement  capital improvements: as recommended in this AMFS: study. 6. Begin using Diamond Maps or a program ofy your choice for Asset Management. 7. Begin using a CMMS program daily for service order generation 8. Continue to build your asset management program by: a. Collecting critical field data and attributes on: assets . Improving on processes which provide cost savings and improved service Implementing a checklist of route maintenance measures d. Benchmarking critical processes, annually e. Develop policy that will: support funding improvements Develop manuals and guidelines for critical processes h. Attend asset management training; annually.  Identify responsible persons or groups to implement critical assets and processes  6    APPENDIXA  XAMPLERESOLITION. NO.2018-  ARESOLUTION OF THE CITY OF VERNON, FLORIDA, APPROVING THE CITY OF VERNON UTILITY ASSET MANAGEMENT AND FISCAL SUSTAINABILITY PLAN ("AMFS PLAN"); AUTHORIZING THE CITY COUNCIL TO TAKE ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING  FOR ANI EFFECTIVEDATE.  WHEREAS, Florida Statutes provide for financial assistance to local government agencies to finance WHEREAS, the Florida Department of Environmental Protection State Revolving Fund (SRF) has designated WHEREAS, as a condition of obtaining funding from the SRF, the Cityi is required to implement an AMFS Plan WHEREAS, the City Council of the City of Vernon has determined that approval of the: attached. AMFS Plan for the proposed improvements, in order to obtain necessary funding in accordance with SRF guidelines, is in the best  construction oft the municipal utility system improvementsand  the City of Vernon Utility System Improvements, listed under Project Number 2018-  as eligible for  available funding; and  fort the City'sUtility: System Improvements; and  interest oft the City.  NOW,THEREFORE, THE CITY OF VERNON CITY COUNCIL HEREBY RESOLVES: as Exhibit A,i is hereby approved andi incorporated herein by this reference.  Section1. That thel Utility Asset Management &1 Fiscal Sustainability Plan ("AMFSI Plan'"), attached hereto  Section 2. Section3.  That the City Council is authorized to take all actions necessary to effectuate thei intent of this  resolution and to implement the AMFS Plan in accordance with applicable Florida law and City Council direction in  order to obtain funding from the SRF.  That this resolution shall become effective immediately upon its adoption.  PASSED. AND ADOPTED on this  day of  2018.  CITYOF VERNON, FLORIDA Tina! Sloan, Mayor  REVIEWED AND APPROVED:  ATTEST:  City Attorney  Tracy Walker, Deputy City Clerk  7    Asset Management: A Best Practices Guide  SEPA United States, Environmentall Protection Agency  Introduction  This guide willl help you understand: What asset management means. Thel benefits of asset management. Best practices in asset management. Howt to implement an asset management, program.  Purpose  Target This guide is intended for owners, managers, and operators of water systems, Audience local officials, technical assistance providers, and state personnel.  Asset Management  Asset management: is maintaining: a desired level ofs service for what you want your: assets to provide at thel lowest life cycle cost. Lowest life cycle cost refers tot thel best appropriate cost for rchabilitating, repairing or replacing an: asset. Asset management is implemented through an asset management program and typically includes a wntten asset management plan.  Challenges faced by Water Systems Determining the best (or optimal) time rehblscepupise aging Increasing demand for services. Overcommg resistance tos rate increases. Dimmishing resources. Rising service expectations of customers. Increasingly stringent regulatory requirements. Responding to emergencies as a result of asset failures: Protecting assets.  Benefits of Asset Management Prolonging asset life and aiding in eepaPicme decisions through efficient and focused operations and maintenance. Mecting consumer demands witha focus on system sustainability. Sctting rates based on sound operational and financial planning. Budgeting focused on activities critical tos sustained performance. Mecting service expectations and regulatory requirements. Improving response to emergencies. Improving security and safety of assets.  assets.  Implementing Asset Management: Five Core Questions Framework Agood starting point for any size water system is the five core questions framework for asset management. This framework walks yout through all of thes major activities associated with asset management and can be implemented at the level of sophistication reasonable for a given system. These five core framework questions provide the foundation for many asset management best practices. Several asset management best practices are listed for each core question on the following pages. Keepi in mind that these best practices are constantly being improved upon.    3/14/2018 9:52:06AM City of Vernon Account: Date 1/17/2018 1/17/2018 1/24/2018 1/24/2018 1/24/2018 1/24/2018 2/15/2018 2/26/2018 2/26/2018 2/26/2018 2/26/2018 2/28/2018  1 Page ofl  AUDIT HISTORY Program Version 17.4.100 Stucki, Lara 3332 McFatter Ave  43 Amount  Description Beginning Month Balance  Balance $60.86 $0.03 $0.00 $19.62 $56.86 $74.79 $76.16 $76.16 $0.00 $85.91 $195.37 $213.30 $219.31 $219.31 $219.31  ($60.83) Payment Check # 1443 Posted by user 15-twalker ($0.03) Payment Check # 1443 Posted by user 15-twalker $19.62 Usage of2350 Water Posted by user 16- Christina.barnet: $37.24 Sewer Posted by user 16 - Christina.barnett $17.93 Garbage Posted by user 16- Christina.barnett $1.37 Tax Posted by user 16- Christina.barnett Beginning Month Balance  ($76.16) Payment Check # 1449 Posted by user 16- Christina.barnett $85.91 Usage of 24300 Water Posted by user 16- Christina.barnett $109.46 Sewer Posted by user 16- Christina.barnett $17.93 Garbage Posted by user 16- - Christina.barnett $6.01 Tax Posted by user 16- Christina.barnet!  Corrected Usage of24300 Water Posted by user 16-  Christina.barnett Beginning Month Balance  Totals for Water Totals for Sewer Totalst for Garbage Totalst for Tax Payments Received Total Usage Amount Qualified By: Account #43 City of Vernon Pug-Dee no One Seuer 109.460  105.53 146.70 35.86 7.38 137.02 26,650  jeck  Wsokr  e usag  ls ak Shss hsg.  e 3451  /    )  e  -    3/12/2018 3:10:52PM City of Vernon Account: Date 1/19/2018 1/24/2018 1/24/2018 1/26/2018 1/26/2018 2/6/2018 2/26/2018 2/26/2018 Totals for Water Totals for Tax Payments Received Total Usage Amount Qualified By: Account # 746 City of Vernon shplol  Page ofl  AUDIT HISTORY Program Version 17.4.100 Bruner, Danny 3722 Roche. Ave  746 Amount  Deseription Beginning Month Balance  Balance $4.53 $0.00 $24.70 $26.43 $26.56 $26.57 $26.57 $0.00 $48.13 $51.50 $51.50  ($4.53) Payment Check # 5055 Posted by user 15- twalker $24.70 Usage of 8420 Water Posted by user 16- - Christina.barnett $1.73 Tax Posted by user 16- Christina.barnett $0.13 Corrected Usage of 8460 Water Posted by user 15-1 twalker $0.01 Tax Posted by user 15-twalker Beginning Month Balance ($26.57) Payment Check # 4704 Posted by user 16- Christina.barnett $48.13 Usage of750290/Water Posted by user 16- Christina.barnett $3.37 Tax Posted by user 16- Christina.barnett Beginning Month Balance  72.96 5.11 31.10 8,460  Billngervor  be dyo Sallans  watr  yau  -48.B 3.37  4N5  32 ayl 47M  dake  46.73 popisol  ad5    3/6/2018 10:28:03AM City of Vernon Account: Date 2/13/2018 2/26/2018 2/26/2018 2/26/2018 2/26/2018 Totals for Water Totals for Sewer Totals for Garbage Totals for Tax Payments Received Qualified By: Account #219 City of Vernon walr Sower galg tay  Page 1 ofl  AUDIT HISTORY Program Version 17.4.100 McGregor, Gerald 3450 Cook Cir  219 Amount  Balance $42.77 $0.00 $12.53 $42.05 $59.98 $60.86 $60.86  Description Beginning Month Balance  ($42.77) Payment Check # 995081 Posted by user 16- Christina.barnett $12.53 Usage of0 Water Posted by user 16- -( Christina.barnett $29.52 Sewer Posted by user 16- Christina.barnett $17.93 Garbage Posted by user 16- Christina.barnett $0.88 Tax Posted by user 16- Beginning Month Balance  Christina.barnett 12.53 29.52 17.93 0.88 42.77  153= 89525  4.62 0:76 59Lo .32  523  17.53- 45.977  882  <57  (318>  005  -23645-3384  Gkuss  Vacclhis  OK  npt  WOS  plad  Acoauct DP syskem.    1la4-7 254  (  Ta 5  WORK ORDER  5317 3  Work Order. Issued By, Name JobT To Be E Water/Sewer Turn On Sewer Back Up. Water/Sewer Tap. Garbage Cart, Call Before Digging Yes.  Date  258  Cok Circle  3453  gravo  mogr  DiscomnecrWatersewer, CheckforLeaks  P  #.  No  Other.  Beginning Meter Reading.  Ending Meter Reading 149260  Materials Used,  Job Involves Confined Space? Yes Date Job Completed 2-5-19  No_ Time_  Employee Signature 334.68  20    IJimmy Cook will reduce my price from $1,084.00 bi-weekly to $800.00 bi-weekly due to the fact that DEP changed the staffing requirements from three (3) hours a day and a weekend visit to (0.5) hours per day and a weekend visit. Iwill still remain on-call 24 hours a dayi ifar need were to arise. Ife extra work isr needed outside the 0.5 hour day (heavy rainfall, abnormal operation, or breakdowns) we will respond for $25.00 per hour. There will be no charge for phone calls or to lend advice to a situation.  lasked ift this is approved we will begin on the 161 th of March 2018.  3llzoig  Jimmycook